OKI C5510 MFP User Guide

C5510 MFP

User’s Guide

C5510 MFP

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

http://www.okieurope.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

Preface> 2

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 6

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

The Control Panel. . . . . . . . . . . . . . . . . . . . . . . . 11

Copy Area. . . . . . . . . . . . . . . . . . . . . . . . . . . 11

LCD and Function Area . . . . . . . . . . . . . . . . . . 11

Start and other keys . . . . . . . . . . . . . . . . . . . 12

The Status Panel . . . . . . . . . . . . . . . . . . . . . . . . 13

Switches. . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

LED displays . . . . . . . . . . . . . . . . . . . . . . . . . 15

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Paper recommendations . . . . . . . . . . . . . . . . . . . 18

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 19

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 20

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 20

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 24

Configuring your machine.... . . . . . . . . . . . . . . . . 25

Minimum Configuration Requirements. . . . . . . . . . 25

Pre-Installation Information. . . . . . . . . . . . . . . . . 25

Internet Communication Features . . . . . . . . . . 27

....from the Web Page. . . . . . . . . . . . . . . . . . . . . 29

Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Contents of each menu. . . . . . . . . . . . . . . . . . 29

Specifying the Administrative Settings . . . . . . . 33

Explanation of filing protocols . . . . . . . . . . . . . . . 35

The Printer unit . . . . . . . . . . . . . . . . . . . . . . . . . 40

Printer settings in Windows. . . . . . . . . . . . . . . 40

Printer driver settings. . . . . . . . . . . . . . . . . . . 40

Printing preferences in Windows

applications . . . . . . . . . . . . . . . . . . . . . . . . . 40

Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Job Options tab . . . . . . . . . . . . . . . . . . . . . . . 42

Colour tab. . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Contents> 3

Setting from Windows Control Panel. . . . . . . . . . . 44

General tab . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Advanced tab . . . . . . . . . . . . . . . . . . . . . . . . 45

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Loading Document(s) for copying. . . . . . . . . . . . . 47

Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . 47

Placing Document(s) in the ADF. . . . . . . . . . . . . . 48

Placing Document(s) on the Glass . . . . . . . . . . . . 49

Sending Document(s) via E-mail . . . . . . . . . . . . . 49

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 49

Advanced Operation. . . . . . . . . . . . . . . . . . . . 50

Sending Document(s) to a File Server. . . . . . . . . . 51

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 51

Advanced Operation . . . . . . . . . . . . . . . . . . . . . . 52

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 52

Advanced Operation. . . . . . . . . . . . . . . . . . . . 53

Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

System Requirements . . . . . . . . . . . . . . . . . . 56

Installation procedure . . . . . . . . . . . . . . . . . . 57

Scanner Operation . . . . . . . . . . . . . . . . . . . . . 57

A look at the User Interface. . . . . . . . . . . . . . . . . 59

Using the Basic Features. . . . . . . . . . . . . . . . . 59

Other Tools . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Replacing consumable items . . . . . . . . . . . . . . . . 68

Consumable order details . . . . . . . . . . . . . . . . . . 69

Toner cartridge replacement . . . . . . . . . . . . . . . . 70

Image drum replacement . . . . . . . . . . . . . . . . . . 76

Replacing the belt unit . . . . . . . . . . . . . . . . . . . . 81

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . 84

Installing additional memory . . . . . . . . . . . . . . . . 87

Order codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . 87

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Information Codes/messages. . . . . . . . . . . . . . . . 91

Information codes during scanning

and copying. . . . . . . . . . . . . . . . . . . . . . . . . 91

Messages during Scanning and Copying . . . . . . 92

Information codes during Networking. . . . . . . . 92

Information codes during E-mailing . . . . . . . . . 93

Information codes during Filing . . . . . . . . . . . . 95

Contents> 4

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . 98

In the ADF...... . . . . . . . . . . . . . . . . . . . . . . . 98

In the printer...... . . . . . . . . . . . . . . . . . . . . . 99

Colour Printing . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Factors that affect the appearance of prints. . . . . .107

Tips for printing in colour . . . . . . . . . . . . . . . . . .108

Printing photographic images . . . . . . . . . . . . .109

Printing from Microsoft Office applications. . . . .109

Printing specific colours (e.g. a company

logo) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Adjusting the brightness or intensity of

a print . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Accessing the colour matching options . . . . . . . . .110

Setting the colour matching options . . . . . . . . . . .110

Using the Colour Swatch feature . . . . . . . . . . . . .112

Using the Colour Correct Utility . . . . . . . . . . . . . .113

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . 126

Contents> 5

OTES

, C

AUTIONS AND

NOTE A note provides additional information to supplement the main text.

ARNINGS

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non-Oki Original products may damage your printer's performance and invalidate your warranty. Specifications subject to change without notice. All trademarks acknowledged.

Notes, cautions and warnings> 6

NTRODUCTION

Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including email addresses, printers, ftp servers or someone else's computer on the network.

Your MFP includes these features:

> Up to 12 pages per minute in full colour for fast printing of

high impact colour presentations and other documents.

Up to 8 copies per minute (at 300 dpi) in full colour for fast copying.

> Up to 20 pages per minute in black and white for fast and

efficient printing of all general purpose documents not requiring colour.

Up to 16 copies per minute (at 300 dpi) in black and white for fast and efficient copying of all general purpose documents not requiring colour.

> 1200 x 600dpi (dots per inch) print resolution for high

quality image production showing the finest detail.

> 600 x 600dpi (dots per inch) copy resolution.

> Single Pass Colour Digital LED technology for high speed

processing of your printed pages.

> High speed USB 2.0 interface.

> “Ask Oki” – a brand new, user-friendly function that gives

a direct link from your printer driver screen (but not always illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.

> Scan to E-mail - Connected to an Ethernet network and a

SMTP server, this MFP allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail

Introduction> 7

key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to FTP - Allows you to send scanned documents to a

server or a personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Digital Copying - An intuitive control panel, makes digital

copying fast and easy.

> Network/PC Printing - When connected to a Network, The

MFP is able to perform network or PC printing (available in “Scan-to-Mode”.

> Multiple Pages Sending - With the Auto Document Feeder,

the MFP allows a stack of up to 50 page document(s) to be continuously scanned.

> Address Book/Profiles Managing - This provides a

convenient way to manage all the e-mail addresses and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 100 e-mail addresses and several filing destinations to manage your document.

The following optional feature is available:

> Additional memory, to allow printing of more complex

pages.

Introduction> 8

MFP

OVERVIEW

RONT VIEW

1. Output stacker, face down. Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Multi purpose tray release buttons (press).

3. Status Panel. Status LEDs and operator buttons.

4. Front Cover release (lift).

5. Paper tray.

Standard blank paper tray. Holds up to 300 sheets of 80g/m² paper.

6. Multi purpose feeder (shown closed). Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

7. Automatic Document Feeder (ADF) Unit.

8. LCD Display.

9. ADF Paper Tray.

10. ADF Paper Support.

11. Document Cover.

12. Control Panel.

13. Lock/Unlock lever

Introduction> 9

EAR VIEW

This view shows the connection panel and the rear output stacker.

14. ADF Cable.

15. ON/OFF Power switch.

16. DC power socket.

17. ADF Connector.

18. USB interface.

18 17 16 15

19. AC power socket.

20. Rear, face up, 100 sheet stacker.

21. Network Connector.

22. Interconnection Socket.

23. Flush interconnection cable.

24. AC Adapter

WARNING!

Only use the AC adapter supplied with this MFP. The use of any other AC adapter may cause electric shock or fire.

When the rear paper stacker is folded down, paper exits through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is

Introduction> 10

essentially straight. This avoids bending the paper around curves in the paper path and enables feeding of up to 203g/m² media.

THE C

ONTROL PANEL

2156

1614

OPY AREA

1. Zoom Used to increase or decrease scaling in 1%

2. Copy Quality Used to select copy quality.

3. Copy Density Used to change the density level.

4. Copy Count Used to enter copy quantity or e-mail address.

LCD

AND FUNCTION AREA

5. Copy Count Indicates the number of copies selected.

6. Copy Mode Used to select copy mode.

7. Scan Mode Used to select the Scan mode (also the default

8. Additional Settings

9. Up/Down/Left/ Right Keys

increments up to 400% and down to -25%.

A further choice of scaling can be made from preset percentages.

working mode). Used to execute additional settings of "Copy"

and "Scan" modes. (The settings are available only for three minutes. After three minutes, the settings will automatically return to the default value).

Used to move the cursor in the LCD up/down/ left/right. The up/down keys are used to switch function indication. The left key is used to return to the upper level of the setting. The right key is used to go to the lower level of the setting.

1011

201918

Introduction> 11

2156

1614

10. OK/Select Used to select and confirm current setting

11. Cancel/Return Used to cancel selections and go back to the top

12. FTP Address Used to indicate the existing FTP address for the

13. Address book Used to indicate the existing E-mail address for

TART AND OTHER KEYS

14. Menu Select to access the menu to set up the MFP.

15. Reset Select to change the scanner to the factory

16. Power save Press once to go to “sleep” mode (continuous

17. Power LEDs

Power

Alarm

Sleep

18. Mono Select to send or copy document(s) in

19. Color Select to send or copy in colour.

20. Stop Select to stop all operation (LCD indication shifts

selections.

level of the setting. The key is also used to cancel any previous input.

"Scan to" function. This key is only available in the "Scan to" mode.

the "Scan to" function. This key is only available in the "Scan to" mode.

default settings.

press is invalid).

Illuminates to indicate “power on and ready”.

Illuminates to indicate error condition.

Illuminates to indicate power save mode.

monochrome.

to stand-by screen for each function). Does not effect settings.

1011

201918

Introduction> 12

THE S

TATUS PANEL

The Status Panel allows operator intervention and indicates both when the printer is operating normally and when it requires attention.

1 2 3 4 5 6

The Status Panel incorporates 4 LEDs and 2 push-button switches as follows:

1. Power (Ready) LED (green).

2. Paper LED (amber).

3. Consumable LED (amber).

4. Alarm LED (amber).

5. ON LINE switch.

6. CANCEL switch.

The switches enable printer operation while the LEDs display the status of the printer operation.

Introduction> 13

WITCHES

Operation

The switches are labelled ON LINE and CANCEL and each has three modes of operation as follows:

MODE OF OPERATION

Momentary press (Press 1)

2-second press

(Press 2)

5-second press

(Press 5)

DESCRIPTION

Press the switch and release it within 2 seconds of pressing it. The operation starts immediately the switch is released.

Press the switch and release it between2 and 5 seconds after pressing it. The operation starts immediately the switch is released (except at job cancellation).

Press the switch and hold it for 5 seconds or more. The operation starts 5 seconds after pressing the switch, even if you hold it pressed for more than 5 seconds.

Function

The results of operating the switches in different contexts are summarised below.

STATUS BEFORE PRESSING

ON LINE (idling mode)

OFF LINE (idling mode)

ON LINE (data being received, processing or printing)

ONLINE SWITCH CANCEL SWITCH

PRESS1PRESS 2PRESS 5PRESS 1 PRESS 2PRESS

Shifts to OFF LINE

Shifts to ON LINE

Shifts to OFF LINE

Prints Menu Map (*1)

Prints Menu Map (*2)

––– Cancels

Prints Demo Print

prints Demo Print (*2)

–––

– – –

–

job

(*3)

Introduction> 14

STATUS BEFORE PRESSING

Requesting manual feed, no paper in MP Tray or paper size mismatch

No paper in Tray 1 o r Tr a y 1 open

Memory overflow or invalid data

Paper jam – – – – – – At cover

open/close after the waste toner has become full

*1: The Menu Map (or Status Page) provides details of printer settings and

status information. *2: Shifts to ON LINE after printing has started. *3: Executes job cancellation 2 seconds after start of switch operation (even if

the switch is held down longer).

ONLINE SWITCH CANCEL SWITCH

PRESS1PRESS 2PRESS 5PRESS 1 PRESS 2PRESS

Starts paper supply

–––– Cancels

Recovers from the error and shifts to ON LINE

Recognis es the toner has been changed

– – – Cancels

job

(*3)

job

(*3)

– – – – –

– – Recognises

the toner has not been changed

– –

–

LED

DISPLAYS

General

Printer status (as indicated by the LEDs) can be broadly categorised as follows:

1. Normal status: the printer is operating normally e.g. it is ON LINE or processing.

2. Warning status: you can continue to use the printer without intervention but an error may result.

Introduction> 15

3. Error status: you cannot continue to use the printer. Intervention is required to recover from the error. Fatal errors are irrecoverable and require a service call.

When several different status situations occur concurrently, only the status with the highest priority is displayed on the LEDs. Warning status combined with the highest-priority normal status is displayed on the LEDs.

Function

A summary of the functions of each LED is given below:

LED FUNCTION

Power (Ready)

Paper Indicates paper out warning/alarm, manual feed request Consumable Indicates consumables life warning/alarm, consumables

Alarm Indicates paper jam, cover open error

Indicates POWER ON, ON LINE, OFF LINE, power saving, data receiving, printing, job cancelling, warming up, density adjustment/temperature adjustment in progress

installation error

Illumination and meaning

To be able to indicate a large number of status situations both individually and in combination, the LEDs are illuminated as follows:

LED ILLUMINATION STATUS

Power (Ready)

Green

OFF Power OFF ON ON LINE (idle) Blinking 1 (2S cycle) OFF LINE (this blinking

pattern always takes place while an error is occurring)

Blinking 2 (500mS cycle) Data being received,

printing, warming up, density adjustment/ temperature adjustment in

progress Blinking 3 (120mS cycle) Job cancelling in progress Blinking 4 (4.5S ON and

500mS OFF)

Introduction> 16

Power saving mode

LED ILLUMINATION STATUS

Paper, Consumable, Alarm

(Amber)

OFF ON LINE ON A warning is indicated

(printing possible) Blinking 1 (2S cycle) An error has occurred but

printing can continue if you

press the ON LINE or

CANCEL switch Blinking 2 (500mS cycle) An error has occurred. You

need to replace consumables

or remove jammed paper, for

example. The printer then

recovers from the error and

printing becomes possible

again Blinking 3 (120mS cycle) A serious error has occurred.

rebooting or a service call is

required

Introduction> 17

ETTING STARTED

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are:

> Arjo Wiggins Conqueror Colour Solutions 90g/m²;

> Colour Copy by Neusiedler.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. Suitable types are:

> Avery White Laser Label types 7162, 7664, 7666 (A4), or

5161 (Letter);

> Kokuyo A693X series (A4) or A650 (B5).

Business cards recommended are produced by Oki (Order No. 09002985).

Getting Started> 18

ASSETTE TRAY

SIZE DIMENSIONS WEIGHT (G/M²)

A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in. 216 x 356mm

Light 64-74g/m²

Medium 75-90g/m²

Heavy 91-120g/m²

If you have identical paper stock loaded in the multi purpose tray, you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu.

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 75g/m² to 203g/m². For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 105mm and lengths up to 1200mm (banner printing).

For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm.

Paper or transparencies should be loaded print side up and top edge into the printer.

Getting Started> 19

ACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 80g/m² standard paper, and can handle stocks up to 203g/m².

Always use this stacker and the multi purpose feeder for paper stocks heavier than 120g/m².

Getting Started> 20

OADING PAPER

ASSETTE TRAY

1. Remove the paper tray from the printer.

2. Fan the paper to be loaded at the edges (1) and in the

middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

123

Loading Paper> 21

3. Load the paper (for letter headed paper load face down with top edge towards the front of the printer).

4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used.

To prevent paper jams:

> Do not leave space between the paper and the guides

and rear stopper.

> Do not overfill the paper tray. Capacity depends on the

type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the

same time.

> Do not pull the paper tray out during printing.

> Close the paper tray gently.

5. For face down printing, make sure the face up (rear)

stacker (3) is closed (the paper exits from the top of the printer). Stacking capacity is approximately 250 sheets, depending on paper weight.

6. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

Loading Paper> 22

7. Always use the face up (rear) stacker for heavy paper (card stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

Loading Paper> 23

ULTI PURPOSE TRAY

1. Open the multi purpose tray and press gently down on the

paper platform (1) to ensure it is latched down.

2. Load the paper and adjust the paper guides (2) to the size of paper being used.

> When printing on headed paper load the paper into the

multi purpose tray with pre-printed side up and top edge into the printer.

> Envelopes should be loaded face up with top edge to

the left and short edge into the printer.

> Do not exceed the paper capacity of about 50 sheets or

10 envelopes. Maximum stacking depth is 10mm.

3. Press the tray latch button (3) inwards to release the paper platform, so that the paper is lifted and gripped in place.

Set the correct paper size for the multi purpose tray in the Media Menu.

Note: Before closing the Multi Purpose Tray, Paper platform (1) must be latched down.

Loading Paper> 24

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

To send e-mails:

> TCP/IP network.

> A SMTP and a optional POP3 server.

To file document(s) via intranet

> FTP, HTTP, or CIFS Protocol environment.

> Windows 98, Windows NT, Windows 2000, Windows Me,

Windows XP, HTTP or FTP server.

PRE-I

NSTALLATION INFORMATION

The MFP has to be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set.

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask: . . .

4. Gateway IP: . . .

....

5. DNS server: . . .

6. SMTP server: . . .

7. SMTP port: 25

8. POP3 server: . . .

9. POP3 Port: 110

Configuring your machine....> 25

Explanation:

1. DHCP Enable:

Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Disable to Enable, switch scanner module power OFF then ON.

2. IP Address:

The Internet Protocol (IP) address assigned to your machine by your network administrator.

3. Subnet Mask:

The net mask address assigned by your network administrator.

4. Gateway IP:

The gateway IP address assigned by your network administrator.

5. SMTP Server:

The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port:

The port number of your SMTP Mail Server.

7. DNS server:

The IP address of DNS Server assigned by your network administrator.

8. POP3 Server:

The IP address of your POP3 server.

9. POP3 Port

The port number of your POP3 Server.

Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication, before sending e-mails from the machine.

NOTE:

1. DHCP server: With DHCP (Dynamic Host Configuration

Protocol), a host can automatically be given a unique IP

Configuring your machine....> 26

address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP.

2. IP Address: An IP (Internet Protocol) address uniquely

identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

3. SMTP: (Simple Mail Transfer Protocol) is the main

communication protocol used to send and receive e-mail on the Internet.

4. DNS: (Domain Name System). The DNS server identifies

hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a

service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

NTERNET COMMUNICATION FEATURES

Scan to E-mail

The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

Configuring your machine....> 27

Scan to FTP

Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer.

There are three methods of configuring your machine:

1. From the control panel.

2. From the MFP's web page.

3. From the MFP’s Management Utilities (please refer to the

user's manual of the Network Setup Tool on the CD-ROM supplied.

The following settings or destinations must be defined by the system administrator before the MFP can be used to distribute any scanned document(s) on the network.

> Network and E-mail parameters: Defines the parameters

for TCP/IP, SMTP, and POP3 protocols to send your scanned document to e-mail addresses.

> Filing destinations: Defines the protocols and destinations

to send your scanned document to FTP servers, web, or any personal computers on the network.

NOTE:

1. If the system administrator has chosen DHCP, then the IP

address of TCP/IP, gateway, subnet mask, and DNS server will be automatically given.

2. When installing the MFP for the first time, it is

recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.

Configuring your machine....> 28

....

FROM THE WEB PAGE

1. Type the IP address of the MFP in the URL field of your

browser and then press Enter. The MFP web page appears. For example: http://192.32.35.10

2. Click each item on the menu and enter the relevant value.

NOTE: The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

ONFIGURATION

Press Menu on the control panel, as above.

ONTENTS OF EACH MENU

Information

ITEM DESCRIPTION OR CHOICE

Model Displays the model name. Serial number Displays serial number. F/W version Displays firmware version.

Configuring your machine....> 29

Printer Menu

ITEM DESCRIPTION OR CHOICE

Tray 1 Paper Size Letter, Legal, A4, B5, A5. Tray 2 Paper Size Letter, Legal, A4, B5, A5. MP Paper Size Letter, Legal, A4, B5, A5. Tray 1 M e d i a We i ght Light, Medium, Heavy. Tray 1 Media Type Plain, Letterhead, Bond, Recycled, Rough MP Media Weight Medium, Heavy, Ultra Heavy. MP Media Type Plain, Letterhead, Transparency, Label, Bond,

Recycled, CardStock, Rough.

Auto Density Adjust ON/OFF. Select to perform Auto Density

Density Adjustment Select to perform Density Adjustment. Auto Color Registration Select to perform Auto Colour Registration.

Adjustment.

Network Settings

ITEM DESCRIPTION OR CHOICE

IP Address The IP address of the MFP Subnet Mask The IP address of your subnet mask. Gateway IP The IP address of your gateway. DNS Server The IP address of your DNS server. DHCP Enable Select YES if you wish to enable DHCP.

Configuring your machine....> 30

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