ScanSoft PDF Converter 3
Online Help
Welcome
Welcome to ScanSoft PDF Converter 3!
ScanSoft®PDF Converter 3 lets you convert PDF files to editable documents for
Microsoft®Word, Microsoft Excel and CorelTMWordPerfect®. It also lets you open
PDF files directly from these applications, edit them and save them in the
appropriate file type.
To learn more about ScanSoft's office productivity and speech recognition
solutions, please visit www.scansoft.com.
Copyright © 2005 ScanSoft, Inc. All rights reserved. Subject to change without
prior notice.
This program is protected by US and International copyright laws as described in
the About panel and in the topic Additional Resources.
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Introduction
Portable Document Format was introduced to publish documents across
computing platforms with a high-fidelity "as is" appearance. The ScanSoft PDF
Converter unlocks the content of PDF files, allowing large-scale editing and
reformatting to be done in Microsoft Word or other target applications. The
converter is designed to replicate the original PDF pages as closely as possible,
keeping columns, titles, pictures and framed elements as they were. To do this,
the converter has to explore and interpret the logical relationships and structures
used to store the document’s formatting in the PDF format.
PDF Converter opens PDF file versions from 1.0 to 1.6.
Note: ScanSoft PDF Converter 3 is designed to unlock PDF files; it does not
convert documents to the PDF format. The sister product, ScanSoft PDF Create!
3 performs this task.
PDF Converter has two main dialog boxes:
PDF Converter Assistant
This lets you start conversions, giving you a preview of the PDF file to be
converted and providing control over the process.
PDF Converter Settings
This can be called from the Tools menu of Microsoft Word, Excel, or
WordPerfect. When called from Word, it lets you choose whether to use
the PDF Converter Assistant or not for future conversions started from the
Microsoft Word Open dialog box. It also provides access to other settings.
PDF Converter distinguishes three types of PDF conversions:
Document, Form and Spreadsheet conversions.
You must specify before starting which type of conversion you want, because
PDF Converter uses different algorithms for each. When you use the PDF
Converter Assistant, specify this in its first panel (Preview). If you dismiss the
Assistant (in the File Open Settings panel of the PDF Converter Settings dialog
box), you must specify whether future one-click processing will be converting
PDF files as documents or forms. Your settings are stored separately for each
type of conversion.
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Language support
When converting PDF files as documents or spreadsheets, ScanSoft PDF
Converter can handle over a hundred languages using the Latin alphabet,
including Catalan, Czech, Danish, Dutch, English, Finnish, French, German,
Hungarian, Italian, Norwegian, Polish, Portuguese, Spanish and Swedish. It can
convert multi-lingual documents. When converting PDF files as forms, eleven
languages are supported. A full list of supported languages is provided.
Converting image-only pages with OCR (Document Options panel) needs also a
language choice. Click Settings to check the language selection. The same
language selection is valid for recognizing non-standard encoded pages.
How to get Help
This product is supplied with a printed Quick Reference Guide giving mainly
installation and activation guidance. This guide is available in a PDF file on the
CD and after installation in the program folder, named pdf converter quick
reference-xxx.pdf, where xxx denotes your installation language. It can also be
accessed from the About panel. When the program is delivered electronically,
this PDF document should be consulted. It is available at the download site.
All program screens and some warning messages have Help buttons.
Press F1 or click the Help button when the About panel is displayed to open the
online Help provided in a PDF file. Use the bookmarks or the search function in
your PDF viewer to find the information you need. You can download a PDF
viewer free of charge from the internet. ScanSoft PDF Converter Professional
can also display PDF files.
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System Requirements
The following are the minimum system requirements to install and run the
ScanSoft®PDF Converter 3.0:
A computer with at least an Intel®Pentium®processor or comparable
Microsoft Windows®98 (from second edition), Windows Me, Windows
2000, or Windows XP
Microsoft Internet Explorer 5.1 or above
64 MB of memory (RAM), 128 MB recommended
90 MB of free hard disk space for application files plus 5 MB working
space during installation
5 MB for Microsoft Installer (MSI) if not present. (This is present as part of
the operating system in Windows Me, Windows 2000 and Windows XP)
SVGA monitor with 256 colors, but preferably 16-bit color (called High
Color in Windows 2000 and Medium Color in XP) and 800 x 600 pixel
resolution
Windows-compatible pointing device
CD-ROM drive for installation
Internet connection for activation, de-activation and automatic program
updates.
Conversion can be performed whether or not the target applications are installed
on your system. However, to use the results, you need the applications
associated to the target file types you want to use (for example Microsoft Word
97, Microsoft Word 2000, Microsoft Word XP or Microsoft Word 2003 (SP1) for
.doc files, the same versions of Microsoft Excel for .xls files and Corel
WordPerfect 9 through 12 for .wpd files).
Note: Performance and speed will be enhanced if your computer’s processor,
memory, and available disk space exceed minimum requirements. This is
especially true when converting very large color PDF files.
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Installation and Activation
Please uninstall any previous version of PDF Converter before the
installation.
1. Insert the CD-ROM in your CD-ROM drive
The installation program will start automatically. If it does not, locate your
CD-ROM drive in Windows Explorer and double-click the converter’s
setup.exe file. Choose a language for the installation. The InstallShield
Wizard will appear.
(If you have downloaded the converter from the ScanSoft web site just
double-click its setup.exe file.)
2. Follow the on-screen instructions
You must accept the license agreement in order to proceed.
You must enter a serial number. You will find this on the CD sleeve or on
the ScanSoft web site at the download location. Be sure to keep the serial
number in a safe place; it is fully checked only during product activation
and is also needed for any re-installations.
®
The installer offers a default location for the program. Accept it or define a
different one.
In the program folder's sub-folders you will find the Readme file in HTML
format and the Quick Reference Guide in PDF format.
3. Click Finish
4. Register
Registration runs at the end of installation. Select Register Online to
establish a connection to the ScanSoft web site. We provide an easy
electronic form that can be completed in a few minutes. When the form is
filled, click Submit.
If you decide not to register or to be reminded later, you can go to
www.scansoft.com to register online any time later. Click on Support and
from the main support screen choose Register in the left-hand column.
For a statement on the use of your registration data, please see
ScanSoft’s Privacy Policy.
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5. Activate
You will be invited to activate the product at the end of installation. Please
ensure that web access is available. Provided your serial number is found
at its storage location and has been correctly entered, no user interaction
is required and no personal information is transmitted.
If you do not activate the product at installation time, you will be invited to
do this each time you invoke the program. PDF Converter can be
launched only five times without activation.
Note: Any earlier version of PDF Converter should be removed before installing
version 3. Keep the serial number of the earlier version, to retain the option of
installing it on a different computer.
Note: The user performing installation or un-installation should have
Administrator rights on the computer. Administrator rights are recommended for
activation and de-activation.
Note: You will be allowed to re-install the program a reasonable number of times
without having re-activation problems, because uninstallation includes a deactivation step. The serial number is needed for re-installation and web access is
needed for de-activation and re-activation.
Note: The program can be installed on a server and pushed to local computers in
a Local Area Network (LAN). Please contact ScanSoft for license information and
separate documentation.
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New Features
Support for spreadsheet output from tables in PDF files.
New output formats WordPerfect, Microsoft Excel and Rich Text (RTF).
An extended range of PDF files can be successfully converted.
Built-in OCR helps in converting image-only files into textual documents
without the requirement to have a separate OCR program installed.
Document analysis and layout retention capabilities are improved.
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Starting the Program
To make the services of PDF Converter easy to call on, it can be started from
several locations:
1. The Windows Start Menu
2. The Open PDF button in a Microsoft Word toolbar
3. The Open dialog box in Microsoft Word
4. From Microsoft Outlook
5. From Microsoft Internet Explorer
6. From Windows Explorer
7. From Microsoft Excel
8. From WordPerfect
Procedures
1. The Windows Start Menu
1. Choose Start, then Programs or All Programs, then ScanSoft PDF
Converter 3.0.
2. Choose PDF Converter Assistant from the sub-menu. The PDF Converter
Assistant appears displaying its Preview panel.
3. Decide the output file format first.
Select Document for general conversions and then choose Microsoft
Word, WordPerfect or Rich Text Format under Target.
Select Form for PDF files containing forms. The only target application
is Microsoft Word is this case.
Select Spreadsheet for PDF files containing tables that you want
converted to spreadsheets. The only target application is Microsoft
Excel.
4. Enter a PDF file name with full path and extension or browse to select a
file and click Open. A preview of the first PDF page appears.
5. Use the navigation buttons to view other pages.
6. Accept or modify the offered name and path for the output file to be
created. The offered name and path are those of the input PDF. Only the
extension is changed from PDF to DOC, RTF or XLS depending on your
previous choice under Convert as.
7. Use the checkmark under the file names to have the converted document
opened in the target application.
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8. Set a page range if desired. See Preview panel.
9. Move through other PDF Converter Assistant panels specifying settings.
See Document Options panel, Form Options panel and Spreadsheet
Options panel. Only one of these panels will be active, depending on the
choice made under point 3.
10.Click Convert to begin conversion according to your settings.
11.The converted file is saved to disk under the name you specified. It is
loaded into the target application if you requested that.
2. The Open PDF button in a Microsoft Word toolbar
1. Click the Open PDF button in a Microsoft Word toolbar or the Open
PDF... item in the File menu. The Open dialog box appears and behind it
the PDF Converter Assistant with its Preview panel.
2. Enter a PDF file name with full path and extension or browse to select a
file and click Open. A preview of the first PDF page appears in the
Assistant.
3. Decide the output file format first: Document or Form.
4. Use the navigation buttons to view other pages.
5. Accept or modify the offered name and path for the Word file to be
created. The offered name and path are those of the input PDF. Only the
extension is changed from PDF to DOC. The named file will be displayed
in Word when conversion is finished.
6. Set a page range if desired. See Preview panel.
7. Move through other PDF Converter Assistant panels specifying settings.
See Document Options panel and Form Options panel.
8. Click Open to begin conversion according to your settings.
9. The converted file is saved to disk under the name you specified, and is
loaded into Microsoft Word.
Note: If you do not see the PDF button in a toolbar, go to View / Toolbars and
select the PDF Converter toolbar.
3. The Open dialog box in Microsoft Word
1. Click Open or go to the Microsoft Word File menu and click Open...
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2. Click the PDF (Portable Document Format) (*.pdf) format in the Files of
type box.
3. Select the PDF file you want to convert. Multiple selection is possible.
4. Click Open.
5. Conversion starts with or without the PDF Converter Assistant, as
specified in PDF Converter Settings.
6. If the PDF Converter Assistant is enabled, the PDF is previewed and you
can change settings as described above, and then start the conversion. If
the PDF Converter Assistant is disabled, conversion starts immediately,
using existing settings.
7. The progress monitor is displayed along with a series of tips.
8. The converted, editable document is displayed in Microsoft Word. See the
note at the end of this topic on saving the file.
Note: You can select two or more PDF files from a folder; each file will be
converted into a separate Word document, each waiting to be saved with Save
As.... From all other starting places, only one file can be converted at a time.
4. From Microsoft Outlook
1. Select a message that has a PDF attachment. The PDF Converter button
will become active.
2. Click the PDF Converter button in the Outlook toolbar or in the message
toolbar. A dialog box appears.
3. If the message has more than one PDF, select which PDF to convert.
4. Choose "Use PDF Converter Assistant" to preview the PDF and change
settings as described above, then start the conversion. For direct
conversions, choose "Convert PDF without Assistant as" then choose a
target application for your output file from the selection box. See point 3
under Procedure 1. In the latter case, conversion starts when you click
OK, using existing settings.
5. The progress monitor is displayed along with a series of tips.
6. The converted, editable document is displayed in the target application,
provided the View converted document option is active.
Note: For direct conversions the save path is "My Documents", i.e. you will find
the converted PDF file in the selected output file format under My Documents.
When you use the PDF Converter Assistant, the default save path is "My
Documents", but you can change the path under Save as before starting
conversion.
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5. From Microsoft Internet Explorer
1. Right click on a hyperlink leading to a PDF file or to an HTML page hosting
a PDF.
2. Choose Open with ScanSoft PDF Converter 3.0 from the shortcut menu.
This menu item appears for all hyperlinks but has an effect only when the
link leads to a PDF.
3. Conversion is always performed through PDF Converter Assistant.
6. From Windows Explorer
1. Right-click on a PDF icon or file name in Windows Explorer or a PDF icon
on your desktop.
2. Choose Convert PDF from the shortcut menu and then choose a
processing method and a target application (Word, WordPerfect or Excel)
or use PDF Converter Assistant.
7. From Microsoft Excel
1. Click the Open PDF button in a Microsoft Excel toolbar or the Open
PDF... item in the File menu. The Open dialog box appears.
2. Enter a PDF file name with full path and extension or browse to select a
file and click Open. A preview of the first PDF page appears in the
Preview panel of the PDF Converter Assistant.
3. Use the navigation buttons to view other pages.
4. Accept or modify the offered name and path for the output file to be
created. The offered name and path are those of the input PDF. Only the
extension is changed from PDF to XLS. The named file will be displayed in
the target application when conversion is finished.
5. Set a page range if desired. See Preview panel.
6. Move to the Spreadsheet Options panel to specify settings. Check the
language setting for image-only pages if you want to use the built-in OCR
for recognizing page content.
7. Click Open to begin conversion according to your settings.
8. The converted file is saved to disk under the name you specified, and is
loaded into Microsoft Excel.
Note: If you do not see the PDF button in a toolbar, go to View / Toolbars and
select the PDF Converter toolbar.
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8. From WordPerfect
1. Click the Open PDF... item in the File menu. The Open dialog box
appears.
2. Enter a PDF file name with full path and extension or browse to select a
file and click Open. A preview of the first PDF page appears in the
Preview panel of the PDF Converter Assistant.
3. Use the navigation buttons to view other pages.
4. Accept or modify the offered name and path for the output file to be
created. The offered name and path are those of the input PDF. Only the
extension is changed from PDF to WPD. The named file will be displayed
in the target application when conversion is finished.
5. Set a page range if desired. See Preview panel.
6. Specify settings if required in the Document Options panel.
7. Click Open to begin conversion according to your settings.
8. The converted file is saved to disk under the name you specified, and is
loaded into WordPerfect.
Note: In all cases, you can cancel the conversion process by pressing Escape. If
you start the program when it is already running, a second instance is started.
Note: ScanSoft PDF Converter integration in Microsoft Outlook, Internet
Explorer, Microsoft Office and WordPerfect Office can each be enabled and
disabled in the Enable Shortcuts panel of the PDF Converter Assistant.
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PDF Converter Assistant
The PDF Converter Assistant gives you control over the conversion process.
Access the Assistant from
the Windows Start menu,
the Open PDF button in a Word or Excel toolbar or the Open PDF... item
in the File menu of Microsoft Word, Excel or Corel WordPerfect,
the Internet Explorer using the Open with ScanSoft PDF Converter
shortcut menu item.
In these cases you name the input PDF file and the target file in the Assistant
before conversion begins.
You can choose to use or dismiss the Assistant when starting conversions from
Microsoft Outlook
Windows Explorer
The PDF Converter Assistant offers the following panels:
Preview
This shows a preview of the PDF and lets you define the conversion type
(Document / Form / Spreadsheet), the output format (Word or WordPerfect for
documents, Word for forms or Excel for spreadsheets) and the page range.
Document Options
This panel always appears when:
Document processing is selected in the Preview panel.
PDF Converter Settings is selected from Microsoft Word Tools menu.
Processing is started from WordPerfect.
It lets you decide how image-only pages, layout, color conversion and resolution
for graphic elements should be handled and which languages should be
recognized during a conversion with OCR.
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Form Options
This panel always appears when:
Form Processing is selected in the Preview panel.
PDF Converter Settings is selected from the Microsoft Word Tools menu.
It allows you to choose from eleven languages or select Multi-lingual, and lets
you retain color images or convert them to B&W.
Spreadsheet Options
This panel always appears when:
Spreadsheet Processing is selected in the Preview panel.
PDF Converter Settings is selected from the Microsoft Excel Tools menu.
It lets you decide how image-only pages, color conversion and resolution for
graphic elements should be handled and which languages should be recognized
during a conversion with OCR.
Enable Shortcuts
This panel appears only from the Windows Start Menu. It allows you to enable /
disable Microsoft Outlook, Internet Explorer, Right Mouse Click, Microsoft Office,
WordPerfect Office and Automatic Web Updates.
About
This shows version and serial numbers and provides access to product support
and latest update.
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Preview Panel
Convert as
Choose one of the following options to define the type of conversion you want:
Document: The pages have body text and maybe titles, columns, tables
and pictures.
Form: The pages have spaces, answer boxes, comb boxes, checkmarks
and similar elements for collecting information.
Spreadsheet: The tables in the input document will be converted to Excel
worksheets.
For Documents, you can also choose a target output format: Word, WordPerfect
or Rich Text. For Forms Microsoft Word is the only choice and for Spreadsheets
MS Excel. Depending on your choice, the panel Document Options, Form
Options or Spreadsheet Options is available. Sometimes, form-like PDF files can
also be processed successfully as documents. For more guidance, see
Converting Forms, Converting Documents and Converting Tables to
Spreadsheets.
Preview
Once an input PDF file name is chosen, a preview of its first page appears in the
Preview pane. Click inside it to see an enlarged view in a separate window.
Close this window with OK if you want to view other pages. Use the navigation
buttons to go to the next page, last page, previous page and first page. The
display shows how many pages are in the file.
The icon in the top-right corner of the Preview panel gives page information:
A text layer was detected for this page. It can be converted to editable text.
This page is image-only. No text layer was detected, or password protection
prohibits access to the text layer. PDF Converter can generate editable text from
this page, but must use its built-in Optical Character Recognition (OCR) for this.
See Image-only PDF Files and Protected PDF Files.
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Page Range
The default value is All Pages. After each conversion, this setting reverts to All
Pages. Specify a page range using a hyphen and commas to separate
instructions.
Example Pages to be converted
2 Page 2 only
3-7 Pages 3, 4, 5, 6 and 7
8-4 Pages 8, 7, 6, 5 and 4
-5 Pages 1, 2 ,3 ,4 and 5
11- All pages from 11 to end of file
2-4, 6, 9-7 Pages 2, 3, 4, 6, 9, 8, 7
- 3, 15-18, 22-20 Pages 1, 2, 3, 15, 16, 17, 18, 22, 21, 20
When you perform a one-click conversion without calling the PDF Converter
Assistant, all pages in the PDF are converted.
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Document Options Panel
This panel appears in the PDF Converter Assistant and also in the PDF
Converter Settings dialog box. It is available in the Assistant only if Document is
selected under Convert as in the Preview panel.
Image-only Pages
PDF Converter converts image-only PDF pages using Optical Character
Recognition (OCR). An icon in the top-right corner of the Preview panel tells you
whether the displayed page has a text layer or not. Choose here how PDF
Converter should handle image-only pages:
Convert Page with OCR
PDF Converter will perform the conversion by calling its built-in OCR. Full
language support is available with more than 100 languages.
Settings
You can change the recognition language and the reject character under
Settings. To achieve the best accuracy, select only the languages your
document contains. Unrecognizable characters are represented by a reject
character which is a tilde ~ by default. You can change this reject character if you
wish.
Skip
Image-only pages will be skipped. When pages are skipped, you will be notified
at the end of processing. The converted document will have fewer pages than the
source PDF.
Add to Document as Image
Image-only pages will appear in the target file as full-page images. Text on those
pages will not be editable, but the pages can be printed. You will be notified at
the end of processing if pages were transferred as image. The target file may be
large; you can reduce file size by setting Color Conversion to Grayscale or
Black-and-White or lowering the resolution for graphics elsewhere in this panel.
Inspect First Pages
Select the inspection checkmark to have the first pages of PDF files inspected.
Define how many pages should be inspected by entering a value between 1 and
10. We suggest placing a value of at least 2 because many PDF files have an
image-only cover page followed by pages with text layers.
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Note: There is one password protection scenario in which the PDF will be treated
as if it were image-only and will be handled according to your settings here. See
Protected PDF Files.
Retain
Choose which elements to retain or drop during the conversion.
Rule Lines
Retain or drop dividing lines in tables and other lines on the page.
Headers and Footers
Select this to have headers and footers detected and transmitted to the target
application. De-select this to have headers and footers transferred as normal text
elements.
Hyperlinks
Select this to have hyperlinks detected and transferred. De-select this to have
link text transferred as normal text.
Text and Background Color
Select this to have text coloring transferred to the Word document. Shaded and
colored backgrounds will also be transferred. De-select this to have all text
transferred as black, and colored or shaded backgrounds converted to white. Deselecting this setting does not prevent the transfer of colored or grayscale
graphics.
Selecting this is recommended when the PDF contains colored texts or
backgrounds because layout retention is likely to be better. De-selecting this
when the PDF does not contain colored texts and backgrounds will speed up
conversions.
Layout
PDF Converter retains page layout as faithfully as possible. Choose from two
layout styles:
Flowing Column
Graphics and framed elements are placed in text boxes. Whenever possible,
other text is transferred without using text boxes, so text flows from one column
to another. This setting is recommended when the PDF has a typical columnar
structure, when the text flow is from top-to-bottom and left-to-right. This setting is
not recommended for converting form-like PDF files.
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True Page
When using True Page®, all elements are placed in text boxes, including text in
columns. This setting is recommended for pages with a complex layout
containing many framed elements and when the text flow between columns is
untypical. This setting can be used for general documents, and may also be used
to convert form-like PDF files. See Converting Forms.
If layout has changed during conversion, try reprocessing the PDF file with the
other setting.
Use PDF tags
Tags contain information on paragraphs and other elements on a PDF page, to
allow programs reading the PDF to have some knowledge of the page layout and
structure. Select this to give PDF Converter access to this information. It will use
this in addition to its own page layout detection. Not all PDF files contain tags.
Recognize non-standard encoded pages
Most PDF files use standard character encoding. If not this is the case, enable
this option to extract text using OCR. Language selection made in the OCR
Settings dialog box will be used.
Color Conversion
There are three color categories: Color, Grayscale, Black-and-white.
Same as Original
Select this to create an output file with the same color category as the original.
You must select this if you want color to appear in your converted document.
Grayscale
Select this to have color pages converted to grayscale. Grayscale pages remain
as grayscale; black-and-white pages remain as black-and-white.
Black-and-White
Select this to have color and grayscale pages converted to black-and-white. This
will deliver smaller file sizes, but grayscale or color pictures will lose all their
detail.
Note: The Color Conversion setting and the Resolution setting are applied to all
graphics in the PDF file, and also to image-only pages in the PDF when they are
transferred as image pages into the target application.
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Resolution for Graphic Elements
Choose a maximum permitted resolution value, from 72 to 300 dots per inch
(dpi). If the PDF has images with a lower value than you specify, the resolution in
the target application will be the same as in the PDF. If the PDF file has images
with a higher value than you specify, they will be reduced to the given value.
When the PDF has large images, or it has many image-only pages and you
requested that these be transferred as image, the resolution setting strongly
influences the size of the resulting file. A lower resolution is suitable for web
display, but higher resolution is recommended for printing.
See: Converting Documents.
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Form Options Panel
This panel appears in the PDF Converter Assistant and also in the PDF
Converter Settings dialog box. It is available in the Assistant only if Form is
selected under Convert as in the Preview panel.
Define options for converting form-like PDF files using Logical Form Recognition
technology.
Language
Choose the language the PDF file is written in, for best conversion accuracy.
Choose Multi-lingual at the end of the list only if the PDF file really contains text
in more than one language. This setting enables all eleven listed languages. For
better accuracy, de-select Multi-lingual when it is no longer needed. See
Supported Languages.
Convert Color Images to Black-and-White
Select this to drop color from the PDF and receive black-and-white Word
documents. De-select this to receive Word documents with color. Grayscale PDF
files are always transformed to black-and-white Word documents.
Note: You can also convert form-like PDF files by considering them documents
and selecting True Page layout. See: Converting Forms.
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Spreadsheet Options Panel
The following options can be chosen in this panel: Image-only Pages, PDF Tags,
Color Conversion, Non-standard encoded pages and Resolution for Graphic
Elements. For details see the Document Options panel.
Settings for each processing type are stored separately to give you better control
over conversions. This means your spreadsheet options will not be applied when
you perform document conversions.
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About Panel
This displays the version number and your serial number. You will need this
information if you make online contact with Product Support using the button
provided. Other buttons give access to the ScanSoft web site containing
knowledge bases and user forums for different products, to Web Update reports
and to the Quick Reference Guide.
Press the Help button while the About panel is displayed (or press F1 any time)
to see the Online Help in PDF format.The trademark acknowledgements appear
in the topic Additional Resources.
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PDF Converter Settings
The PDF Converter Settings dialog box lets you prepare settings for future
Document, Form and Spreadsheet conversions. Access this dialog box from the
Tools menu of a target application: Microsoft Word, Microsoft Excel or Corel
WordPerfect.
Depending where it was started from, the PDF Converter Settings dialog box
contains different panels for Document, Form, or Spreadsheet options.
Starting from Word, both Document and Form Options are available. Additionally,
on the File Open Settings panel you can decide whether to use the PDF
Converter Assistant or to start fast processing with pre-defined settings.
Starting from Excel, only Spreadsheet Options are displayed.
Starting from WordPerfect, only Document Options can be set.
The PDF Converter Settings dialog box may present the following panels:
File Open Settings
Choose to use the PDF Converter Assistant or to always do one-click processing
from the Microsoft Word Open dialog box with pre-defined settings.
Document Options
This panel is also available in the PDF Converter Assistant.
Form Options
This panel is also available in the PDF Converter Assistant.
Spreadsheet Options
This panel is also available in the PDF Converter Assistant.
Enable Shortcuts
This panel is available only when the PDF Converter Assistant is called from the
Windows Start menu.
About
This shows version and serial numbers and provides access to product support
and latest update.
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File Open Settings Panel
This panel appears only if PDF Converter Settings was invoked from the Tools
menu of Word. Choose a method for all future conversions started from the
Microsoft Word Open dialog box:
Use ScanSoft PDF Converter Assistant
Choose this to have full control over conversions: See page previews, select
pages to convert, choose Document or Form conversion at processing time, and
have access to all options. See PDF Converter Assistant.
Automatically Convert as Documents
Choose this to have whole PDF files transformed to Word documents without
interaction, using current Document Options settings. This one-click processing
speeds your work when you have a repeating task with many PDF files coming
from a known source and you have prior knowledge of the PDF content. If you do
not need a preview of the file, want to convert all its pages, and are confident
current settings are suitable, you can dismiss the PDF Converter Assistant and
work more quickly.
Automatically Convert as Forms
Choose this to have whole form-like PDF files transformed to Word documents
without interaction, using Logical Form Recognition technology, applying current
settings as defined in the Form Options panel. If you want to process form-like
PDF files as documents using True Page, you should select Document
processing.
To restore use of the PDF Converter Assistant after disabling it, return to the File
Open Settings panel by choosing PDF Converter Settings in the Tools menu
inside Microsoft Word.
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Enable Shortcuts Panel
This panel lets you enable or disable the integration of PDF Converter in other
programs. It appears only when the PDF Converter Assistant is called from the
Start menu.
Microsoft Outlook
Enable this to place a PDF Converter button in the Outlook toolbar and in the
toolbar of individual messages. It lets you convert PDF file attachments in your
messages. Conversion can be performed with or without PDF Converter
Assistant. You can select the target application and output format if the converter
runs without Assistant. If a message has multiple PDF attachments, you will be
asked to select one. Your enabling or disabling takes effect only when Outlook is
restarted.
Microsoft Internet Explorer
Enable this to add a PDF Converter item to the shortcut menu that appears when
you right-click on a link to a PDF file in a web page or to an HTML page hosting a
PDF file. The referenced PDF file is converted. Your enabling or disabling takes
effect only when Explorer is restarted.
Right Mouse Click
Enable this to add a PDF Converter item to the shortcut menu that appears when
you right-click on a PDF icon or name in Windows Explorer or on your desktop.
Microsoft Office
Enable this to place a PDF Converter button in the Microsoft Outlook, Word and
Excel toolbar.
WordPerfect Office
Enable this to add the Open PDF menu item to the File menu of Corel
WordPerfect Office.
Automatic Web Updates
Enable this to receive messages at program starting time, whenever
downloadable updates are available. You can access the Update web site at any
time from the About panel, regardless of this setting.
27
Converting Documents
When you specify conversion as a Document and not a Form, you invoke the
program's normal conversion algorithms. These are governed by the settings in
the Document Options panel. Two layout choices are available: Flowing Column
and True Page®. The latter can sometimes be suitable for converting form-like
PDF files. See Converting Forms.
Additional information
Not all PDF files can be converted directly, but must be passed through an
Optical Character Recognition program. See Special PDF Files.
Microsoft Word can accept page sizes up to 22 x 22 inches (55.88 x 55.88
cm).
Converting very big, multi-page PDF files, especially color files, may take
several minutes.
To help you estimate the time necessary to convert a big document we
publish some indicative speed data. The average time for converting a
standard sized page is:
Black-and-white: 2.5 – 3.0 seconds
Grayscale: 3.2 – 3.8 seconds
Color page: 5.5 – 7.0 seconds.
These data were measured on a Pentium III computer with 1 GHz and 512
MB RAM.
Graphics from the PDF pages will be reduced to the maximum permissible
resolution you specified under Document Options.
If you cannot restore the layout as you wish, and you have OmniPage Pro,
you can use it to convert the PDF. It offers more control over the
formatting and conversion process than when the built-in OCR is used.
See When to Use OmniPage Pro.
The language assigned to converted documents depends on your
Windows local settings. If it should be different, select the whole converted
document, or parts of it, and set the correct language using the menu item
Tools\Language\Set Language in Microsoft Word or
Tools\Language\Settings in WordPerfect.
28
Note: Encrypted (password-protected) PDF files, or those protected against
printing or content extraction can be converted only if you can provide the
necessary passwords. The program will request passwords if necessary. See
Protected PDF Files.
Sample document
The program is supplied with a sample document, located on the program CD,
and also copied to the local computer, usually to the folder My documents. This
location may vary, depending on your operating system.
The sample document shows a typical PDF the program is designed to convert,
and provides a benchmark for conversion quality. Process it using both Flowing
Column and True Page, to see the difference between them.
29
Converting Forms
Form conversions let you transform PDF files with form-like layout and content
into editable Word documents. That means form-like elements will be detected in
the PDF and reproduced in the Word document.
PDF Converter offers two ways of handling form-like PDF files:
Logical Form Recognition™
This uses a ScanSoft technology designed to analyze and reproduce form
elements such as answer boxes, comb boxes and checkmarks. This technology
includes the use of Optical Character Recognition.
How to start LFR conversion
Use the Preview panel in the PDF Converter Assistant. UnderConvert as,
choose Form. Specify the processing settings in the Form Options panel.
If you want to do one-click processing without the Assistant, open the File Open
Settings panel in the PDF Converter Settings dialog box and choose
Automatically Convert as Forms.
When to use LFR conversion
When a significant part of the document contains form elements.
When preserving the form elements is more important than transfer of the
textual information on the form.
When the PDF pages or file to be converted are all form-like.
When the PDF has no text layer.
When the document language is among those supported by the LFR
technology.
Additional information
Since LFR uses OCR to perform the conversion, the language of the document
must be specified under Form Options. A multi-lingual setting is available.
The maximum number of pages in a form is 100 and the maximum page size is
Legal (8.5 x 14 inches or 21.6 x 35.6 cm.)
30
Grayscale PDF forms are always converted to black-and-white. Use Form
Options to keep or drop color.
Hyperlinks in forms are transmitted as plain text.
If LFR conversion does not deliver the required results, try True Page.
True Page®
Form-like PDF files can also be handled by the general conversion algorithm in
PDF Converter using the setting True Page.
How to start True Page conversion
Use the Preview panel in the PDF Converter Assistant. Under Convert as,
choose Document. Go to the Document Optionspanel, choose True Page for
Layout and specify other processing settings. If you want to do one-click
processing without the Assistant, make sure True Page is selected, then open
the File Open Settingspanel in the PDF Converter Settings dialog box and
choose Automatically Convert as Documents.
When to use True Page conversion
When transfer of the textual information in the form is just as important as
conserving the form layout.
When the PDF contains a mixture of document-like and form-like pages.
When the PDF file has pages with an extractable text layer.
When the PDF has more than 100 pages.
When the document language is not supported by the LFR technology.
Additional information
A language setting is not required. All the settings found in the Document Options
panel are used during the conversion. If True Page conversion does not deliver
the required results, try LFR.
Sample form
The program is supplied with a sample form, located on the program CD, and
also copied to the local computer, usually to the folder My documents. This
location may vary, depending on your operating system.
31
The sample form shows the type of PDF the program is designed to convert, and
provides a benchmark for conversion quality. Process it using both of the above
methods, to see the difference between them.
Note: The output Word document contains static form elements. You can
activate them in Word to create a fillable Word form. ScanSoft PDF Converter
Professional 3.0 allows you to create fillable PDF forms.
32
Converting Tables to Spreadsheets
This conversion can be used for PDF files containing partly or mainly tables or
spreadsheets. Each detected table is converted and placed in a separate
worksheet inside Microsoft Excel file (extension XLS). All content not detected as
a table is placed in a separate worksheet at the end and it is named Overview.
This Overview sheet contains hyperlinks leading to the relevant worksheet tables.
The following diagram summarizes the two ways you can convert tables. The
example is a 3-page PDF file shown vertically on the left. It contains text, a title, a
graphic and two tables. The top row shows the outcome when it is converted as a
document. The bottom row shows the outcome in Excel when it is converted as a
spreadsheet.
33
Handling Mixed PDF Files
A multi-page PDF document may contain tables and forms. Sometimes such
documents can be converted using a single process: Document, Form or
Spreadsheet. In other cases, however, you may prefer to do more than one
conversion, as shown in the following example.
Page ranges help you to handle mixed PDF files in different layouts. For example
let's see how to unlock a PDF containing two pages of text, a one-page summary
table you want to do calculations on, and three pages of forms.To convert it most
precisely, follow the steps described below.
To convert PDF files containing flowing texts, tables and forms
1. Start PDF Converter Assistant.
2. Decide the output file format first. Convert the two text pages of your PDF
as Document and select MS Word as Target.
3. Click , browse for your PDF file to be converted, select it and click
Open.
4. Select Page Range and type in 1-2 in our example.
5. Check the output file name under Save as. If your PDF file is named as
sample.pdf, the converter automatically offers sample.doc in the Save as
edit box. Rewrite the file name if necessary.
6. Click the Document Options tab and choose Flowing Column under
Layout.
7. Click Convert. The converted file will be saved under the given name and
will be displayed in Word if View converted document was selected.
Close Word.
8. Click Preview in the PDF Converter Assistant.
9. Select Spreadsheet in the Preview panel.
10. Select Page Range and type "3" in the text box.
11. Click Spreadsheet Options and make the necessary changes.
12. Click Convert. The converted file will be saved under the given name
(sample.xls if you did not change the offered output file name) and will be
displayed in Excel if View converted document was selected. Close
Excel.
34
13. Click Preview in the PDF Converter Assistant.
14. Select Form.
15. Select Page Range and type "4-6" in the text box.
16. Change the output file name under Save as to avoid overwriting the file
created under point 7. E.g. sample1.doc.
17. Click Form Options and make changes if necessary.
18. Click Convert. The converted file will be saved under the given name and
will be displayed in Word if View converted document was selected.
Close Word.
35
Editing
Editing documents in Microsoft Word
If you defined the Word document name before converting, you can edit it freely.
There are cases when the Word documents cannot be named beforehand; they
are displayed in Word. You can edit these files without saving them first;
however it is a good idea to save them with the Save As command, before large-
scale editing. The source PDF file remains locked to other users until the
converted file is saved.
PDF Converter is designed to replicate the original PDF pages as closely as
possible, keeping columns, titles, pictures and framed elements as they were.
The program offers two ways of having this done: Flowing Columns and True
Page. The latter places all page elements in text boxes or frames. The former
removes boxes when possible, and uses column and paragraph breaks and
margin settings to format the page.
If the converted page looks different, it may need only a small amount of editing
to restore it to the original layout, for instance, by removing or adding column or
paragraph breaks.
First of all we recommend switching the Show / Hide button ON to see how
the converted document layout is expressed.
Columns
To remove columns
If you do not need the columns generated by the converter:
1. Click the Columns button or select Columns from the Format
menu.
2. Select One column.
To remove column breaks
The converter places column breaks at the end of the original columns to keep
the original layout.
36
To display the Column Break sign in Print Layout view, select Tools / Options /
View and All under Formatting marks.
In some cases columnar text may not fit well in the available space of the
resulting layout. In such cases, the column breaks at the end of the original
columns may flow into the following column, forcing the content of the next
original column into the third column. Removing the column break can solve the
problem easily.
The same action is required if you add a significant amount of text to the original.
To add column breaks
To specify exactly where the next column should begin, do the following:
1. Select Break... from the Insert menu.
2. Select Column break.
Frames and Text boxes
Graphics are put either in text boxes or frames. See 'The difference between a
text box and a frame' topic in the Microsoft Word Help. If you choose Text in
Boxes formatting, text blocks will also be placed in boxes. If the end of a
paragraph is not visible scroll down in the text box to see it. Re-size the text box
or select the text and reduce its point size until all the text is visible.
Tables
PDF files usually do not store tables as tables but just as a set of text strings
originated from cells. The ScanSoft PDF Converter reconstructs the tables. This
works more reliably with gridded tables (tables with cell separator lines), but it
can also convert non-gridded tables.
Fonts
PDF Converter does not extract fonts embedded in the PDF. It interprets the
sizes, shapes, weights and font types detected in the PDF, and uses the closest
match it can find from the fonts installed on your system. A wide range of
installed fonts will make font rendering more successful.
Warnings
The following warnings apply when the target DOC file was not named in
advance. In those cases the converted files appear in Microsoft Word with their
PDF names.
37
Do not click Close without modifying a converted document. This will cause the
newly generated file to be lost. In Word’s interpretation nothing has happened
with the document and there seems to be no information to be lost. This way you
can lose the result of a conversion that may have taken a long time to complete.
Do not click Save. This will cause the newly generated file to overwrite the
original PDF. Always use Save As.
Do not click Close after modifying the file and then accept the offer to save the
file to Word format. This will cause the newly generated file to overwrite the
original PDF.
Editing documents in WordPerfect
1. Enable Show ¶ in the View menu to make the end of paragraphs visible.
2. Select Tools / Settings / Display / Symbols and check that symbols you
want displayed on screen are enabled.
If you need to restore the original layout (e.g. if a few words appear on a new
page) you can modify margin settings by dragging the appropriate margin line.
If a picture has a larger frame than it had originally, the neighbouring characters
may slip to the next line. In this case you can select the picture and drag its
handle to reduce the frame allowing characters to fit into their original place.
If text does not fit into a text box, enlarge the text box by clicking in it and
dragging its handle.
Note: Text boxes are always used for True Page. They are avoided where
possible in Flowing Column conversions, but are typically used when text rows
and pictures are placed side-by-side.
38
Saving
You define the file name and path for the target file before conversion if you start
processing from:
The Windows Start menu.
The toolbar button in Microsoft Word and Excel.
The File menu item Open PDF… in Microsoft Word, Excel and Corel
WordPerfect.
In these cases you must also choose an input PDF file name. The program offers
the same name and path for the resulting target file. Accept this offer or modify it.
When starting from inside a target application, the saved file is displayed. When
starting from the Windows Start menu, display is optional.
If you open a PDF file in Microsoft Word with File / Open, the converted file is not
saved, but is loaded into Microsoft Word as if it were still a PDF file.
So, do not click Save. This will cause the newly generated file to overwrite the
original PDF.
1. Click File / Save As...
2. Choose the Word document format.
3. Modify the file name if desired.
4. Click Save.
Note: Until you use Save As... on the converted file, the original PDF remains
open and cannot be accessed by other users.
39
The built-in OCR
OCR is the process of extracting text from an image. This image can result from
scanning a paper document, opening an electronic image file or a PDF file.
Images do not have editable text characters, they have many tiny dots (pixels)
that together form character shapes. These present a picture of the text on a
page.
From character image ... ... to editable text
40
When to Use OmniPage Pro
Your PDF converter program offers a powerful built-in OCR, similar to that in
OmniPage Pro 14.
However, there can be advantages in using this ScanSoft®OmniPage Pro
Optical Character Recognition (OCR) program if you want more control over the
OCR process.
Convert selected page areas
Choose from four formatting levels instead of two (see below)
Win full control over the OCR process, including:
o The ability to manually zone pages
o Access to multi-lingual spell checking and proofing
o Dynamic verifier image display to speed up editing
o Voice readback facility
o And much more.
Scan new pages into the converted document
®
Add new pages from fax or image files
Save to other formats, including OmniPage Pro's internal format for
document sharing with other OmniPage users.
The four formatting levels offered for saving in OmniPage Pro are:
1. Flowing Page
The pages retain the layout of the originals. Graphics and framed elements are
placed in text boxes. Whenever possible, other text is transferred without using
text boxes. PDF Converter offers this under the name Flowing Column. See
Document Options.
2. True Page
The pages retain the layout of the originals, but all elements are placed in text
boxes, including text in columns. PDF Converter offers this formatting. See
Document Options.
41
3. Retain Fonts and Paragraphs
Text is decolumnized, but text attributes, graphics and tables are retained.
4. No formatting
Text is decolumnized and rendered as plain text. Graphics and tables are
retained, but not in their original locations. This option is convenient for users
who want to reformat the PDF content.
42
Image-only PDF Files
PDF Converter 3.0 with its integrated OCR capability allows the convertion of
image-only PDF files or PDF files that have a mixture of image-only and textlayer pages, into a selected target application.
An icon in the top-right corner of the PDF Converter Assistant Preview panel
informs you about each page as it is displayed:
A text layer was detected for this page.
This page is image-only.
Navigate through all pages in the document. If you see both icons, or if the
image-only icon displays for all pages, then use the Document Options panel to
instruct the program how to handle image-only pages.
Non-standard Encoding
Most PDF files use standard character encoding, but some use an internal filespecific solution.
Select the Recognize non-standard encoded pages checkbox in the Document
Options panel to extract text using the built-in Optical Character Recognition
(OCR).
43
Protected PDF Files
PDF Converter respects security settings applied to PDF files. PDF files can be
protected by passwords and security settings. Two of these settings are
examined by PDF Converter: Printing permitted or prohibited, and Copying
Content permitted or prohibited.
Open password
This grants access to a file in accordance with its security settings.
Permissions password
This grants access to a file regardless of its security settings.
PDF Converter behavior
If you try to open a protected PDF file, a dialog box will invite you to supply the
necessary password. Enter this carefully because only one attempt is permitted.
One of three messages tells you which password is required:
Open password is sufficient
Please supply the open password or the permissions password. The file will be
converted.
Permissions password is necessary
Please supply the permissions password to have the file converted. The open
password cannot be used.
Permissions password is recommended
Please supply the permissions password if possible. This will allow the file to be
converted. If you can supply only the open password, program behavior depends
on which security settings are enabled.
If Copying Content is permitted, text conversion will be performed.
If Copying Content is prohibited but Printing is permitted, text conversion will be
performed only if Convert Page with OCR was enabled.
If both Copying Content and Printing are prohibited, pages will be trasferred as
images (non-editable result) regardless of the Convert Page with OCR setting.
This information is true for both 40-bit and 128-bit encryption.
44
Signed PDF Files
Most types of digitally signed PDF files can be opened. The converted files carry
no signature information and the signature on the original PDF is not altered.
Supported Languages
When ScanSoft PDF Converter performs Document or Spreadsheet
conversions, it can handle over one hundred languages that use the Latin
alphabet. In this case a language choice is not needed. Here is a full list of the
supported languages:
Afrikaans, Albanian, Aymara, Basque, Bemba, Blackfoot, Breton, Bugotu,
Catalan, Chamorro, Chuana (Tswana), Corsican, Croatian, Crow, Czech, Danish,
Dutch, English, Esperanto, Estonian, Faroese, Fijian, Finnish, French, Frisian,
Friulian, Gaelic (Irish), Gaelic (Scottish), Galician, Ganda, German, Guarani,
Hani, Hawaiian, Hungarian, Icelandic, Ido, Indonesian, Interlingua, Italian, Inuit,
Kasub, Kawa, Kikuyu, Kongo, Kpelle, Kurdish, Latin, Latvian, Lithuanian, Luba,
Luxembourgian, Malagasy, Malay, Malinke, Maltese, Maori, Mayan, Miao,
Minankabaw, Mohawk, Nahuatl, Norwegian, Nyanja, Occidental, Ojibway,
Papiamento, Pidgin English, Polish, Portuguese (Standard), Portuguese
(Brazilian), Provencal, Quechua, Rhaetic, Romanian, Romany, Ruanda, Rundi,
Sami, Samoan, Sardinian, Serbian, Shona, Sioux, Slovak, Slovenian, Somali,
Sorbian (Wend), Sotho, Spanish, Sundanese, Swahili, Swazi, Swedish, Tagalog,
Tahitian, Tinpo, Tongan, Tun, Turkish, Visayan, Welsh, Wolof, Xhosa, Zapotec
and Zulu.
When ScanSoft PDF Converter converts image-only pages you have to choose a
language the document or spreadsheet is written in. Click the Settings button to
display the OCR Settings dialog box where you can make a selection. Multiple
language selection is also allowed.
Language choice is also valid for recognizing non-standard encoded pages, if the
relevant checkbox is enabled in the Document Options panel.
When ScanSoft PDF Converter performs Form conversions, it can handle the
following languages:
Danish, Dutch, English, Finnish, French, German, Italian, Norwegian,
Portuguese, Spanish and Swedish.
Also in this case a language choice is needed. Specify it in the Form Options
panel of the PDF Converter Assistant. Choose Multi-lingual for forms using
more than one of the above languages. Be sure to de-select Multi-lingual for
single-language forms, to ensure better accuracy.
45
Uninstallation
1. Select Add /Remove Programs from the Control Panel.
2. Select ScanSoft PDF Converter 3.0.
3. Click Remove to uninstall the program or Change to auto-repair it.
A de-activation step is performed at the start of uninstallation, allowing you to
reinstall the program later without re-activation problems. De-activation requires
web access.
46
Troubleshooting
PDF couldn't be opened
The PDF file may be damaged, or created with very untypical settings using thirdparty software.
You cannot open a password protected PDF file
The PDF file may be protected by open and permissions passwords and by
limitations on how the PDF may be used. See Protected PDF Files.
Converted file has fewer pages than the original
Check the Image-only Pages options in the Document Options panel. If Skip is
selected, the PDF Converter will leave out the image-only pages from the output
file.
Converted file has some image-only pages
Check the Image-only Pages options in the Document Options panel. If the Add
to Document as Image option is selected, all the pages without a text layer in
the PDF file will be put as images in the converted file. Remember, in the
Preview panel you can check whether the pages of a PDF file have a text layer or
are image-only pages.
shows that a text layer was detected for a page.
shows the image-only pages.
Converted file has incorrect character display
The PDF file may use non-standard character encoding for some or all of its text.
Enable the Recognize non-standard encoded pages option in the Document
Options panel or in the Spreadsheet Options panel. Check also the language
selection for recognizing non-standard encoded pages in the OCR Settings
dialog box. To do this click the Settings button in the Document Optionsor
Spreadsheet Options panel.
47
Additional Resources
Readme
This file includes last-minute information and troubleshooting. You can access it
on the delivery CD, or from the PDF Converter installation folder (see
Installation).
ScanSoft on the Web
ScanSoft Home Page
Product Information
ScanSoft Online Store
Product Support
Get Latest Update (version info)
Third party licenses / notices
LZW licensed from Unisys Corporation under U.S. Patent No. 4,558,302 and
foreign counterparts.
The Independent JPEG Group’s software, copyright © 1991-1995, Thomas G.
Lane.
This software is based, in part, on the work of the Independent JPEG Group.
The software is based, in part, on the work of Colosseum Builders, Inc.
The software is based, in part, on the work of the FreeType Team.
The software is based, in part, on the work of Catharon Productions, Inc.
The software is based, in part, on the work of Kakadu Software.
Zlib copyright © 1995-1998 Jean-loup Gailly and Mark Adler.
The word verification, spelling and hyphenation portions of this product are
based, in part, on Proximity Linguistic Technology.
The Proximity Hyphenation System © Copyright 1988. All Rights Reserved.
Proximity Technology Inc.
48
The Proximity / Merriam-Webster American English Linguibases. © Copyright
1982, 1983, 1987, 1988 Merriam-Webster Inc. © Copyright 1982, 1983, 1987,
1988 Proximity Technology Inc. Words are checked against the 116,000,
80,821, 92,641, 106713, 118,533, 91928, 103,792, 130,690, and 140,713 word
Proximity / Merriam-Webster Linguibases.
The Proximity / Collins British English Linguibases. © Copyright 1985 William
Collins Sons & Co. Ltd. Legal and Medical Supplements © Copyright 1982
Merriam-Webster Inc. © Copyright 1982, 1985 Proximity Technology, Inc.
Words are checked against the 80,307, 90,406, 105,785, 115,784 word Proximity
/ Collins Linguibases.
Trademarks
Productivity Without Boundaries, ScanSoft, the ScanSoft logo, OmniPage Pro,
True Page and Logical Form Recognition are trademarks or registered
trademarks of ScanSoft Inc. or its affiliate companies in the United States of
America and / or other countries. Microsoft, Windows and Outlook are registered
trademarks and / or trademarks of Microsoft Corporation in the United States and
other countries. InstallShield is a registered trademark of InstallShield
Corporation. All other company names or product names may be trademarks of
their respective owners.
ScanSoft®PDF Converter. Copyright © 1995-2005 ScanSoft, Inc.
49
ScanSoft, Inc.
END-USER LICENSE AGREEMENT
The software and materials provided with this agreement are licensed,
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agreement. Please read this agreement carefully. By downloading,
installing, copying, or otherwise using the software, you agree to be
bound by the terms and conditions of this agreement and become a party
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software.
This ScanSoft, Inc. (“ScanSoft”) End User License Agreement
(“Agreement”) accompanies a ScanSoft software product in machineexecutable binary code and related explanatory written materials
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or updates of the Software licensed to you (“Licensee”) by ScanSoft, but
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may install and use a modified version, update, or upgrade of the
Software only if you have a validly licensed full version of the Software
being modified, updated, or upgraded. If you download, install, copy, or
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LICENSE GRANT. Subject to the terms and conditions of this
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business purposes one copy of the Software on a single computer;
(b) install and use for personal or internal business purposes one copy of
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in section (a) above; (c) make a single copy of the Software solely for
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you acquire and dedicate a separate license for each separate computer
on which the Software is installed, run or otherwise accessed from the
storage device. A single license for the Software does not allow you to
share the Software or use it concurrently on different computers or for
others other than the Licensee to access, install, download, copy or
otherwise use the functionality of the Software.
MULTIPLE LICENSE PACK. If Licensee has purchased a Multiple
License Pack, Licensee may make additional copies of the Software not
to exceed the number of licenses purchased. Licensee may use each
copy solely in the manner specified in this Agreement.
ACTIVATION. ScanSoft has included features in the Software to prevent
unlicensed use of the Software. You agree that ScanSoft may do so. In
particular, use of the Software requires that Licensee activate the
Software through the Internet as described during the installation set up
of the Software. During such activation, ScanSoft may collect certain nonpersonal technical information from your computer concerning your
computer or network. You agree that ScanSoft may do so. You may be
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or the Software.
NOTIFICATIONS. The Software contains a component that will
automatically activate your Internet browser and attempt to initiate a
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contains notification information related to the Software. This connection
will be made using the Internet connections and telephone lines under
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installing the Software on your computer, you hereby consent to have the
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to use your resources to connect to such website, and to receive notices
about the Software and other information through this Internet
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RESTRICTIONS. Except as otherwise expressly permitted in this
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(ii) modify or create any derivative works of the Software, including
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or otherwise attempt to derive the source code for the Software;
(iv) redistribute, encumber, sell, rent, lease, sublicense, or otherwise
transfer rights to the Software; (v) remove or alter any trademark, logo,
copyright or other proprietary notices, legends, symbols or labels in the
Software; (vi) provide service bureau services using the Software or
otherwise use the Software to process data or information supplied by a
third party for the benefit of such third party without ScanSoft’s prior
express written consent, which may be given in ScanSoft’s sole
discretion; or (vii) copy the printed materials accompanying the Software.
Any changes to, modifications to, or derivative works of the Software
shall become the exclusive property of ScanSoft.
TERMINATION. Without prejudice to any other rights, ScanSoft may
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property rights in the Software shall remain in ScanSoft and/or its
suppliers or licensors. Licensee acknowledges such ownership and
intellectual property rights and will not take any action to jeopardize, limit
or interfere in any manner with ScanSoft’s or its suppliers’ or licensors’
ownership of or rights with respect to the Software. The Software is
protected by copyright and other intellectual property laws and by
international treaties.
DISCLAIMER OF WARRANTY. THE SOFTWARE (INCLUDING
WITHOUT LIMITATION THE RELATED DOCUMENTATION) IS
PROVIDED ON AN “AS IS” BASIS, WITHOUT WARRANTY OF ANY
KIND, INCLUDING WITHOUT LIMITATION THE WARRANTIES THAT IT
IS FREE OF DEFECTS, MERCHANTABLE, FIT FOR A PARTICULAR
PURPOSE OR NON-INFRINGING. THE ENTIRE RISK AS TO THE
QUALITY AND PERFORMANCE OF THE SOFTWARE IS BORNE BY
LICENSEE. SHOULD THE SOFTWARE PROVE DEFECTIVE IN ANY
RESPECT, LICENSEE AND NOT SCANSOFT OR ITS SUPPLIERS OR
RESELLERS ASSUMES THE ENTIRE COST OF ANY SERVICE AND
REPAIR. THIS DISCLAIMER OF WARRANTY CONSTITUTES AN
ESSENTIAL PART OF THIS AGREEMENT. NO USE OF THE
SOFTWARE IS AUTHORIZED HEREUNDER EXCEPT UNDER THIS
DISCLAIMER. SOME STATES OR JURISDICTIONS DO NOT ALLOW
THE EXCLUSION OF IMPLIED WARRANTIES OR LIMITATIONS ON
HOW LONG AN IMPLIED WARRANTY MAY LAST, SO THE ABOVE
LIMITATIONS MAY NOT APPLY TO YOU.
LIMITATION OF LIABILITY. TO THE MAXIMUM EXTENT PERMITTED
BY APPLICABLE LAW, IN NO EVENT WILL SCANSOFT OR ITS
SUPPLIERS OR LICENSORS BE LIABLE FOR ANY INDIRECT,
SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING
OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE,
INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF
GOODWILL, WORK STOPPAGE, COMPUTER FAILURE OR
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MALFUNCTION, OR ANY AND ALL OTHER COMMERCIAL DAMAGES
OR LOSSES, EVEN IF ADVISED OF THE POSSIBILITY THEREOF,
AND REGARDLESS OF THE LEGAL OR EQUITABLE THEORY
(CONTRACT, TORT OR OTHERWISE) UPON WHICH THE CLAIM IS
BASED. IN ANY CASE, SCANSOFT’S AND ITS SUPPLIERS’ AND
LICENSORS’ ENTIRE LIABILITY UNDER ANY PROVISION OF THIS
AGREEMENT SHALL NOT EXCEED IN THE AGGREGATE THE SUM
OF THE FEES LICENSEE PAID FOR THIS LICENSE (IF ANY), WITH
THE EXCEPTION OF DEATH OR PERSONAL INJURY CAUSED BY
THE NEGLIGENCE OF SCANSOFT TO THE EXTENT APPLICABLE
LAW PROHIBITS THE LIMITATION OF DAMAGES IN SUCH CASES.
SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR
LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO
THIS EXCLUSION AND LIMITATION MAY NOT BE APPLICABLE.
EXPORT CONTROL. Licensee agrees to comply with all export laws and
restrictions and regulations of the United States or foreign agencies or
authorities, and not to export or re-export the Software in violation of any
such restrictions, laws or regulations, or without all necessary approvals.
U.S. GOVERNMENT END USERS. This Section applies to all
acquisitions of the Software by or for the Federal government or by any
prime contractor or subcontractor (at any tier) under any contract, grant,
cooperative agreement, or other activity with the Federal government. By
accepting delivery of the Software, the government hereby agrees that
this software qualifies as “commercial” computer software within the
meaning of the acquisition regulation(s) applicable to the procurement.
The terms and conditions of this Agreement shall pertain to the
government’s use and disclosure of the Software and shall supersede
any conflicting contractual terms or conditions. If this Agreement fails to
meet the government’s needs or is inconsistent in any respect with
Federal law, the government agrees to return the Software, unused, to
ScanSoft. The following additional statement applies only to acquisitions
governed by DFARS Subpart 227.4 (October 1988): “Restricted Rights—
Use, duplication, and disclosure by the Government is subject to
restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in
Technical Data and Computer Software clause at DFARS 252.227-7013
(Oct. 1988).”
be reimbursed by the other party for any and all legal fees and costs
associated therewith. The headings to the sections of this Agreement are
used for convenience only and shall have no substantive meaning.
ScanSoft may use Licensee’s name in any customer reference list or in
any press release issued by ScanSoft regarding the licensing of the
Software.
LICENSEE OUTSIDE THE U.S. If Licensee is located outside the U.S.,
then the provisions of this Section shall apply. (i) Les parties aux
présentés confirment leur volonté que cette convention de même que
tous les documents y compris tout avis qui s’y rattaché, soient redigés en
langue anglaise. (Translation: “The parties confirm that this Agreement
and all related documentation is and will be in the English language.”)
(ii) Licensee is responsible for complying with any local laws in its
jurisdiction which might impact its right to import, export or use the
Software, and Licensee represents that it has complied with any
regulations or registration procedures required by applicable law to make
this license enforceable.
Copyright © 2005ScanSoft, Inc. All rights reserved. ScanSoft and the
Scansoft logo are trademarks or registered trademarks of ScanSoft, Inc.
in the United States and other countries.
GENERAL. This Agreement constitutes the entire agreement between
the parties concerning the subject matter hereof. This Agreement may be
amended only by a writing signed by both parties. Except to the extent
applicable law, if any, provides otherwise, this Agreement shall be
governed by the laws of the Commonwealth of Massachusetts, United
States of America, excluding its conflict of law provisions. Unless
otherwise agreed in writing, all disputes relating to this Agreement
(excepting any dispute relating to intellectual property rights) shall be
subject to final and binding arbitration in Boston, Massachusetts, under
the auspices of a single arbitrator pursuant to the commercial arbitration
rules of the American Arbitration Association then in effect, with the losing
party paying all costs of arbitration. This Agreement shall not be
governed by the United Nations Convention on Contracts for the
International Sale of Goods. If any provision in this Agreement should be
held illegal or unenforceable by a court having jurisdiction, such provision
shall be modified to the extent necessary to render it enforceable without
losing its intent, or severed from this Agreement if no such modification is
possible, and other provisions of this Agreement shall remain in full force
and effect. The controlling language of this Agreement is English. The
Licensee agrees to bear any and all costs of interpreters if necessary. If
Licensee has received a translation into another language, it has been
provided for Licensee’s convenience only. A waiver by either party of any
term or condition of this Agreement or any breach thereof, in any one
instance, shall not waive such term or condition or any subsequent
breach thereof. The provisions of this Agreement that require or
contemplate performance after the expiration or termination of this
Agreement shall be enforceable notwithstanding such expiration or
termination. Licensee may not assign or otherwise transfer by operation
of law or otherwise this Agreement or any rights or obligations herein
except to an acquirer of Licensee’s business in the case of a merger or
the sale of all or substantially all of Licensee’s assets to such acquirer.
This Agreement shall be binding upon and shall inure to the benefit of the
parties, their successors and permitted assigns. The relationship between
ScanSoft and Licensee is that of independent contractors and neither
Licensee nor its agents shall have any authority to bind ScanSoft in any
way. If any dispute arises under this Agreement, the prevailing party shall
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