Nuance OMNIPAGE PRO 8, OmniPage Pro - 8.0 - Windows 95 User Manual

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OmniPage® Pro

User’s Manual

CAERE CORPORATION

100 Cooper Court

Los Gatos, California 95032

European Offices:

Caere GmbH

Innere Wiener Strasse 5

81667 Munich

Germany

Please Note

In order to use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on.

OmniPage Pro for Windows

Version 8

Copyright© 1997 Caere Corporation. All rights reserved. CAERE®, OmniPage®, OmniPage Pro®, Language Analyst®, 3D OCR®, AutoOCR™, and True Page® are trademarks of Caere Corporation

Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been printed in initial caps.

PD 802-0584-030A

2

 

Welcome

Welcome to OmniPage Pro, and thank you for buying our software! The following documentation has been provided to help you learn about OmniPage Pro.

This User’s Manual

This manual introduces you to the basics of using OmniPage Pro. It includes an introduction to OmniPage Pro, installation and setup instructions, task-oriented instructions, ways to customize processing, settings guidelines, and technical information.

Online Help

OmniPage Pro’s online help contains detailed information on features, settings, and procedures. The online help conforms to Windows online help conventions and has been designed for quick and easy information retrieval. Please see “Getting Online Help” on page 12 for more information.

Release Notes

The Release Notes booklet contains last-minute information about OmniPage Pro. Please read this before installing the application.

Scanner Setup Notes

The Scanner Setup Notes booklet contains the latest information about supported scanners and scanner setup.

Welcome – 3

Using This Manual

Using This Manual

This manual is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows user’s manual or online help if you have questions about how to use dialog boxes, menus, and so on.

The following conventions are used in this manual.

Convention

Purpose

 

 

 

 

Italicized text

• Emphasizes menu

 

 

 

commands, dialog box

 

 

 

options, labeled buttons, and

 

 

 

file names

 

 

 

For example:

 

 

 

“Choose Open... in the File

 

 

 

menu.”

 

 

 

• Emphasizes new terms the

 

 

 

first time they are used

 

 

 

• Emphasizes important words

 

 

 

in a sentence

 

 

 

 

 

 

Note symbol

Introduces a tip or an item of

 

 

 

 

 

note

 

 

 

 

 

 

Warning symbol

Introduces cautionary text

 

 

 

 

 

 

Welcome – 4

Chapter 1

Introduction to

OmniPage Pro

You probably use your computer for most business correspondence and other written projects. The problem is that certain sources of information cannot be immediately used on a computer.

For example, if you want to incorporate information from a magazine article into a document in your word processor, you somehow have to get the text from the article into your computer. Painstakingly retyping the article is not an appealing solution.

OmniPage Pro offers a smart solution to increase your work productivity. OmniPage Pro’s optical character recognition (OCR) technology accurately and easily converts scanned paper documents and image files into editable text for use in your favorite computer applications. OmniPage Pro does the retyping for you.

Please continue reading this chapter for information on these topics:

What Is Optical Character Recognition (OCR)?

The OmniPage Pro Desktop

Getting Online Help

Product Support

Introduction to OmniPage Pro - 5

What Is Optical Character Recognition (OCR)?

What Is Optical Character Recognition (OCR)?

Optical character recognition (OCR) is the process of turning an image into computer-editable text. An image is an electronic picture of text such as a scanned paper document or an electronic fax file. Images do not have editable text characters; they have many tiny dots (pixels) that together form a picture of text.

During OCR, OmniPage Pro analyzes an image and defines characters to produce editable text. After OCR, you can export the resulting text to a variety of word-processing, page layout, and spreadsheet applications.

OmniPage Pro OCR

In addition to text recognition, OmniPage Pro can retain the following elements of a document during OCR.

Graphics

Photos, logos, and drawings are examples of graphics.

Text formatting

Font types, font sizes, and font styles (such as bold or italic) are examples of text formatting.

Page formatting

Column structure, paragraph spacing, and placement of graphics are examples of page formatting.

The graphics, text formatting, and page formatting elements that OmniPage Pro retains are determined by the settings you select. See “Settings Guidelines” on page 54 for more information.

OmniPage Pro only recognizes machine-printed characters such as laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

Introduction to OmniPage Pro - 6

What Is Optical Character Recognition (OCR)?

Basic Steps of OmniPage Pro OCR

These are the basic steps of OmniPage Pro’s OCR process.

1Bring a document image into OmniPage Pro.

You can scan a paper document, load an image file, or load a fax from Microsoft. The resulting image appears in OmniPage Pro’s image viewer. See “Bringing Document Images into OmniPage Pro” on page 23 for more information.

2Create zones to identify areas you want to recognize as text or retain as graphics.

Zones are borders that enclose the parts of a document image that will get processed. You can create zones manually, automatically, or with a template. Any areas not enclosed by zones are ignored during OCR. See “Creating Zones for OCR” on page 26 for more information.

3Perform OCR to convert text information into editable text characters.

During OCR, OmniPage Pro defines text characters in an image. After OCR, you can check and correct errors in the text. See “Performing OCR on a Document” on page 27 for more information.

4Export the document to the desired location.

You can save your document to a specified file format, place it on the Clipboard, or send it as a mail attachment. See “Exporting Documents” on page 39 for more information.

There are different ways to start the OCR process in OmniPage Pro. See “Ways to Process Documents” on page 21 for more information.

Introduction to OmniPage Pro - 7

The OmniPage Pro Desktop

The OmniPage Pro Desktop

OmniPage Pro’s desktop displays the pages of a document in its thumbnail viewer, image viewer, and text viewer. You can use buttons in the Standard, AutoOCR, and Zone toolbars to perform various tasks on the document.

Zone toolbar

Standard

toolbar

AutoOCR toolbar

The thumbnail viewer displays a picture of each page in the document.

The current page has a box around it.

The image viewer

Drag this splitter to

The text viewer displays the

displays the current

the left or right to

current page’s recognized

page’s original image.

resize a viewer.

text and retained graphics.

Introduction to OmniPage Pro - 8

The OmniPage Pro Desktop

AutoOCR Toolbar

The AutoOCR toolbar contains buttons that can activate each step of the OCR process.

AUTO

Image

Zone

OCR

Export

button

button

button

button

button

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Click the down arrow to display the commands in a button’s drop-down list.

Set commands in the AutoOCR toolbar buttons for the operations you want to perform. You can choose commands in a buttons’s drop-down list.

The AUTO button allows you to activate automatic processing or use the OCR Wizard.

The Image button allows you to bring in images by scanning or loading pages.

The Zone button allows you to automatically create zones on images based on their original page layouts or predefined templates.

The OCR button allows you to perform OCR or train characters for OCR.

The Export button allows you to save, copy, or send your recognized document as a mail attachment.

Please see “Setting AutoOCR Toolbar Commands” on page 43 for more information on each toolbar button.

Introduction to OmniPage Pro - 9

The OmniPage Pro Desktop

Standard Toolbar

The Standard toolbar contains buttons and drop-down lists for performing various tasks.

New

Save

Check

Copy

Undo

Image

Rotate

Zoom

 

 

 

 

Recognition

 

 

 

 

Editor

Image

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Open

Print

Cut

Paste

View Options Straighten

Help

 

 

 

 

Image

 

Zone Toolbar

The Zone toolbar contains buttons that allow you to draw and define zones on a page image.

Draw

Add to

Reorder

Rectangular

Zone

Zones

Zones

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Draw

Subtract

Zone

Irregular

from

Properties

Zones

Zone

 

See “Customizing Zones” on page 65 for more information.

Introduction to OmniPage Pro - 10

The OmniPage Pro Desktop

Options Dialog Box

You can select settings for OmniPage Pro in the Options dialog box. To open it, click the Options button or choose Options... in the Tools menu.

Click the tabs in the Options dialog box to view and select different settings.

See Chapter 4, OmniPage Pro Settings, for more information on settings.

Introduction to OmniPage Pro - 11

Getting Online Help

Getting Online Help

After installing OmniPage Pro, you can use its online help system to get information on features and procedures.

Please refer to your Windows documentation to learn more about using

Windows online help systems.

Help Menu

Use commands in the Help menu to open topics that provide information on features and procedures.

Choose OmniPage Pro Help Topics to get contents and index listings for OmniPage Pro help topics.

Choose Getting Started to get introductory topics to OmniPage Pro, including tutorial exercises.

Choose Product Support to find out how to get product support services for OmniPage Pro.

Choose Tip of the Day to get hints for using OmniPage Pro.

Context-Sensitive Help

You can get on-the-spot information about a particular OmniPage Pro command, toolbar button, or dialog box option in the following ways.

Click the Help button in the Standard toolbar and then click any toolbar button, menu command, or area of the OmniPage Pro desktop to display information about that item.

• Click the question-mark button in the upper-right corner of a dialog box and then click an item in the dialog box to get an explanation of that item.

Some dialog boxes have a Help button. Click Help to get information about that dialog box.

Introduction to OmniPage Pro - 12

Product Support

Product Support

For the fastest and easiest way to get help, please look for solutions in this manual or in the online help. For troubleshooting tips, see “General Troubleshooting Solutions” on page 86.

If you need additional help, product support and information are available to registered users through the services listed in this table.

Service

How to Contact

 

 

 

 

World Wide Web home page

http://www.caere.com

(common Q&A, patches, updates,

 

troubleshooting procedures, and

 

product information)

 

 

 

Download Service (BBS)

+1 408 395-1631

(patches, updates)

(8 bits, no parity, 1 stop bit)

 

 

Automated Fax Response Service

+1 408 354-8471

(common Q&A, updates)

(US fax numbers only)

 

 

Telephone Support in North America

+1 408 395-8319

(fee-based troubleshooting)

 

 

 

For international telephone numbers, please refer to the Caere Product Support insert in your OmniPage Pro package.

Please have the following information ready for the best service if you call Caere Product Support:

OmniPage Pro version and serial number

The make and model of your computer system, scanner, and other peripheral devices (printer, monitor, and so on)

The names and version numbers of any other scanning software you use

The amount of memory (RAM) on your system

To get memory information, choose Start Settings Control Panel in the Windows taskbar. Double-click the System icon in the Control Panel to open the System Properties dialog box. On Windows 95, click the Performance tab to see memory information. On Windows NT, click the General tab to see memory information.

The amount of free hard disk space on your system

To get disk space information, open Windows Explorer and select the drive letter for your hard disk. The status bar will report how much free hard disk space is available.

Introduction to OmniPage Pro - 13

Chapter 2

Installation and Setup

This chapter provides installation and setup information for OmniPage Pro and the Scan Manager.

For technical and troubleshooting information, please read Chapter 6, Technical Information. For specific scanner information, please read the Scanner Setup Notes included in your OmniPage Pro package.

This chapter contains the following topics:

Minimum System Requirements

Installing OmniPage Pro

Setting Up Your Scanner with OmniPage Pro

Starting OmniPage Pro

Registering OmniPage Pro

Installation and Setup - 14

Minimum System Requirements

Minimum System Requirements

You need the following setup, at minimum, to install and run OmniPage

Pro:

Computer with a 486 or higher processor

Microsoft Windows 95 or Windows NT 4.0

8MB of memory (RAM) for Windows 95 16MB of memory for Windows NT

30MB of free hard disk space to install application files, the Scan Manager, and one OCR language

40MB to install above files and all OCR languages 10MB of free hard disk space for temporary files during installation

SVGA or VGA monitor

Windows-compatible mouse

A compatible scanner if you plan to scan documents

Please see the Scanner Setup Notes for a list of tested scanners.

Performance and speed will be enhanced if your system exceeds these minimum requirements.

Installing OmniPage Pro

OmniPage Pro’s Setup program takes you through installation with onscreen instructions at every step. For best results, do not run any other programs — especially anti-virus programs — during installation.

Be sure your scanner is connected, turned on, compatible with your system, and runs with the software provided by the scanner manufacturer before you install OmniPage Pro.

To install OmniPage Pro:

1Insert OmniPage Pro’s CD-ROM in the CD-ROM drive.

The Setup program should start automatically. If it does not start, locate your CD-ROM drive in Windows Explorer and double-click the 6HWXS H[H program at the top-level of the CD-ROM.

Installation and Setup - 15

Setting Up Your Scanner with OmniPage Pro

2Click Next to continue with installation.

3Follow the onscreen instructions to finish installation.

During installation, you are prompted to enter a serial number. You can find the serial number on the label of the CD-ROM.

Setting Up Your Scanner with OmniPage Pro

To use your scanner with OmniPage Pro, you must install the Scan

Manager and select your scanner. You are prompted to do this during

OmniPage Pro’s regular installation. However, you can also install the

Scan Manager at a separate time.

The Scanner Setup Notes contain the most detailed information about scanner support and setup. You can also find more information in “Scanner Setup Issues” on page 91.

Use the following procedure to install the Scan Manager if you did not install it during OmniPage Pro installation.

To install the Scan Manager:

1Make sure your scanner is turned on when you start your computer.

2Close OmniPage Pro if it is open.

3Insert OmniPage Pro’s CD-ROM in the CD-ROM drive.

4Cancel the regular Setup program if it starts automatically.

5Double-click the VHWXS H[H program located in the

Scanmgr\Disk 1 folder.

6Select your scanner when you are prompted.

The Scan Manager finishes installing after you make your scanner selection.

Once your scanner is set up with OmniPage Pro, you can select scanner settings in OmniPage Pro’s Options dialog box. See “Scanner Settings” on page 49 for more information.

Installation and Setup - 16

Starting OmniPage Pro

To change your scanner selection in the Scan Manager:

1Make sure your scanner is turned on when you start your computer.

2Close OmniPage Pro if it is open.

3Click Start in the Windows taskbar and choose

Settings Control Panel.

4Double-click the Caere Scan Manager 3.0 icon to open the Scan Manager.

5Click the Select Scanner tab.

6Select the name of the scanner you want to use in the Supported Scanners list box.

7Click Set as Current Scanner and then click Apply.

You are prompted to select the directory containing the files that need to be installed.

8Insert OmniPage Pro’s CD-ROM in the CD-ROM drive. Cancel the regular Setup program if it starts automatically.

9Select Scanmgr\Disk 1 as the installation directory and click OK.

10Click Close in the Scan Manager after processing is complete.

Starting OmniPage Pro

If you plan to scan, make sure your scanner is attached to your computer and turned on before you start OmniPage Pro.

To start OmniPage Pro, click Start in the Windows taskbar and choose

Programs Caere Applications OmniPage Pro 8.0. (Use the program group you selected during installation if it is different than Caere Applications.)

Or, double-click the OmniPage Pro icon located in the folder where you installed OmniPage Pro.

See “The OmniPage Pro Desktop” on page 8 for an introduction to

OmniPage Pro’s user interface.

Installation and Setup - 17

Registering OmniPage Pro

Registering OmniPage Pro

Registering your copy of OmniPage Pro entitles you to product support, notification of special offers, and the lowest price offered on the next OmniPage Pro upgrade.

You can use OmniPage Pro for 25 sessions without registering it. The Register dialog box appears the 26th time you launch OmniPage Pro, and the program exits if you do not register at that time.

If you purchased your product directly from Caere or if you are already a registered user, you should not be prompted to register again.

To register OmniPage Pro by telephone:

1Click the Register menu to open the Register dialog box. This dialog box appears automatically the first time you start OmniPage Pro.

You will be asked to provide

your serial and key numbers.

When you get your registration number, enter it here.

Closes the Register dialog box without registering.

Prints out your registration information.

2Click the Call drop-down list and locate the phone number for your country.

3Call the phone number and ask for a registration number. You will be asked to provide your serial and key numbers that are listed in the Register dialog box.

4Enter the registration number in the Registration Number text box and click OK.

Installation and Setup - 18

Registering OmniPage Pro

The Registration menu disappears from the menu bar after you register.

To register OmniPage Pro at Caere’s Web site:

1 Click the Register menu to open the Register dialog box.

You will need to enter your serial and key numbers.

When you get your registration number, enter it here.

2

Opens a help topic that provides instructions and a link to Caere’s Web site.

Open your Web browser and go to the following address: http://www.caere.com/registration

3Enter the requested information in the fields provided. You will need to enter your serial number and key numbers that are listed in the Register dialog box.

4Click Submit Information when you are finished entering information.

You will be given a registration number.

5Enter the registration number in the Registration Number text box and click OK.

The Register menu disappears from the menu bar after you register.

Installation and Setup - 19

Chapter 3

Processing Documents

This chapter describes how to work with documents in OmniPage Pro, including each step of the OCR process.

There are different ways to accomplish the same tasks in OmniPage Pro. You can use toolbar buttons or menu commands to start procedures. OmniPage Pro can perform all OCR steps automatically, or you can start each step individually. You can even do different tasks at the same time.

Please continue reading this chapter for information on these topics:

Ways to Process Documents

Bringing Document Images into OmniPage Pro

Creating Zones for OCR

Performing OCR on a Document

Checking OCR Results

Using OCR in Other Applications

Working with Documents

Exporting Documents

For complete information on all OmniPage Pro commands, settings, and procedures, please use OmniPage Pro’s online help. See “Getting Online Help” on page 12 for more information.

Processing Documents - 20

Ways to Process Documents

Ways to Process Documents

Optical character recognition (OCR) is the process of turning an image into computer-editable text so you do not have to retype the text manually. Chapter 1 explains the basic steps of OmniPage Pro’s OCR process. The following is a summary of those steps.

1Bring a document image into OmniPage Pro. See page 23 for more information.

2Create zones to identify areas you want to recognize as text or retain as graphics.

See page 26 for more information.

3Perform OCR to convert text information into editable text characters.

See page 27 for more information.

4Export the document to the desired location. See page 39 for more information.

Using the OCR Wizard

The OCR Wizard guides you through the entire OCR process by asking you questions about your document and selecting the appropriate settings for you.

To process your document using the OCR Wizard:

1Set OCR Wizard as the command in the AUTO button’s dropdown list.

2Click AUTO or choose OCR Wizard in the Process menu. The first wizard screen appears.

3Answer the question in the first screen and click Next.

4Continue answering questions in the screens that follow.

Processing Documents - 21

Ways to Process Documents

Automatic Processing

Use the AUTO button to process a new document from start to finish or finish processing an open document.

To process your document automatically:

1Set AutoOCR as the command in the AUTO button’s dropdown list.

2Set the desired Image, Zone, OCR, and Export commands. See “Setting AutoOCR Toolbar Commands” on page 43 for more information.

3Choose Options... in the Tools menu and check that settings are appropriate for your document.

See “Settings Guidelines” on page 54 for more information.

4Place your document in your scanner if you are scanning.

5Click AUTO or choose AutoOCR in the Process menu.

Each page of the document is processed and finished in order according to the selected commands. If page images in an open document already have zones, OmniPage Pro will skip zoning for those pages and continue with the selected OCR and export operations.

Performing Multiple Tasks at Once

OmniPage Pro takes advantage of your computer’s ability to handle more than one process at a time. You can simultaneously scan, create zones, recognize, and edit documents. You do not have to wait for any process to complete before moving on to the next task.

For example, if you scan a multiple-page document, you can draw zones on an image as soon as the first page is scanned and you can edit recognized text as soon as it appears in the text viewer. These tasks can be done at the same time other pages are being scanned and recognized.

Starting the OCR Process Outside OmniPage Pro

You can start the OCR process outside OmniPage Pro in a variety of ways. For example, you can use the OCR Aware feature to initiate OCR from another application and paste recognized text into an open document. See “Using OCR in Other Applications” on page 33 for more information.

Processing Documents - 22

Bringing Document Images into OmniPage Pro

Bringing Document Images into OmniPage Pro

You can bring document images into OmniPage Pro by:

Scanning Pages

Loading Image Files

Loading Exchange Faxes

Scanning Pages

You can scan paper documents to convert them to electronic images in OmniPage Pro. If a document is already open, scanned pages are inserted as new pages.

To scan in OmniPage Pro, you must install the Scan Manager and select your default scanner. See “Setting Up Your Scanner with OmniPage Pro” on page 16 for more information.

If you use a Visioneer scanner or if your scanner is set up to work with

Visioneer’s PaperPort software, see “Using Visioneer Scanners with

OmniPage Pro” on page 89.

To scan pages into OmniPage Pro:

1Place your page in your scanner.

You can scan a stack of pages if you have an automatic document feeder (ADF).

2Set Scan Image as the command in the Image button’s dropdown list.

3Choose Options... in the Tools menu and click the Scanner tab to make sure the appropriate settings are selected.

Select Scan Until Empty if you want to scan all pages in an ADF at once. Otherwise, you must click the Image button to scan each subsequent page.

4Click the Image button or choose Scan Image in the Process menu.

Pages are scanned in order and combined into one working document.

Processing Documents - 23

Bringing Document Images into OmniPage Pro

Loading Image Files

An image file is an electronic picture of text, such as a scanned paper document or an electronic fax, that is saved in an image file format such as PCX or TIFF. You can load image files into OmniPage Pro. If a document is already open, loaded image files are inserted as new pages.

The following procedure is for loading image files only. To open an OmniPage Document (PHW), use the Open... command in the File menu.

To load image files into OmniPage Pro:

1Set Load Image as the command in the Image button’s dropdown list.

2Click the Image button or choose Load Image in the Process menu.

The Load Image dialog box appears.

Click Advanced if

you want to select files from more than one folder.

3Select the folder location and file type of the file you want to load.

See “Supported File Formats” on page 89 for a complete list of supported file formats.

4Select the files you want to load.

You can Shift-click or Ctrl-click to select multiple files in the same folder.

5Click Advanced if you want to select files from more than one folder.

Select a file and click Add to put it in the Selected Files list.

Click Add All to add all files from the current folder.

Processing Documents - 24

Bringing Document Images into OmniPage Pro

6Click Open when you have selected all the files you want to load.

Image files are loaded in the order selected and combined into one working document.

Loading Exchange Faxes

You can load fax images into OmniPage Pro from Microsoft Exchange or Outlook if you have the Microsoft Fax component installed with those applications. Please see Microsoft documentation for information on configuring these applications.

If a document is already open, loaded faxes are inserted as new pages.

For best results, ask senders to use Fine or Best mode when they send you faxes.

To load Exchange faxes into OmniPage Pro:

1Set Load Exchange Fax as the command in the Image button’s drop-down list.

This command only appears in the drop-down list if you have the Microsoft Fax component installed with Microsoft Exchange or Outlook.

2Click the Image button or choose Load Exchange Fax in the Process menu.

The Exchange dialog box appears.

3Select the folder that contains the faxes you want to load.

4Select the faxes you want to load.

You can Shift-click or Ctrl-click to select multiple faxes.

5Click Open when you have selected all the faxes you want to load.

Exchange faxes are loaded in the order selected and combined into one working document.

Processing Documents - 25

Creating Zones for OCR

Creating Zones for OCR

This is a text zone. It will be converted to text during OCR.

All unzoned areas of the page will be ignored during OCR.

Page images are displayed in OmniPage Pro’s image viewer where zones are created before OCR. Zones are borders that identify areas of an image that will be recognized as text or retained as graphics. Any part of an image not enclosed by a zone is ignored during OCR.

This is a graphic zone. It will be kept as a graphic image during OCR.

For information on drawing zones manually, modifying zones, deleting unwanted zones, and using zone templates, please see “Customizing Zones” on page 65.

Creating Zones Automatically

OmniPage Pro can analyze a page and create zones automatically for you. It uses the selected setting in the Zone button to determine the text flow on a page and breaks it into ordered zones.

To create zones automatically:

1Choose a setting in the Zone button’s drop-down list that most closely matches the format of your document.

You can choose Single-Column Pages, Multiple-Column Pages,

Tables, Mixed Pages, or a template of your own. See “Zone Button Commands” on page 45 for more information on these settings.

Processing Documents - 26

Performing OCR on a Document

You can also choose HP AccuPage — an advanced Hewlett Packard scanning and zoning technology — as the zone setting if your scanner supports it and HP AccuPage is selected in the Scan Manager.

2Click the Zone button or choose Auto Zones in the Process menu.

OmniPage Pro automatically draws zones on the current page in the image viewer. Each zone has a number indicating its order and a letter indicating its zone properties.

Zone #1:

alphanumeric text Zone #3: graphic

Zone #2: alphanumeric text

Make sure zones are identified correctly before performing OCR. For example, if you want to retain an area as a graphic, that area should be identified as a Graphic zone type. See “Changing Zone Properties” on page 71 for more information.

Performing OCR on a Document

Performing OCR converts an image to editable text. This is also referred to as recognizing text.

OmniPage Pro only recognizes printed characters such as laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

To perform OCR:

1Choose Options... in the Tools menu and click the Page Format tab.

2Select an Output Format setting for your document. OmniPage Pro uses this setting to determine the output formatting of a document during OCR.

Processing Documents - 27

Checking OCR Results

3Set OCR and Check as the command in the OCR button’s dropdown list.

Or, set Perform OCR as the command if you do not want error checking to begin automatically after OCR.

4Click the OCR button.

The page is recognized according to the current zones and settings. If there are no zones on the page, zones are created according to the current command in the Zone button.

To schedule a group of documents for OCR at a particular time, see “Scheduling OCR” on page 79.

Checking OCR Results

After performing OCR, recognized text appears in the text viewer where you can check for errors. Error checking starts automatically if you chose OCR and Check as the OCR process command.

OmniPage Pro marks suspected errors in green and inserts a red “reject” character for any character it cannot recognize. To turn off these color markers, choose Show Markers in the View menu.

To check and correct errors:

1Click the Check Recognition button or choose Check Recognition... in the Tools menu.

The Check Recognition dialog box displays the first suspected error and a picture of how it originally looked in the image.

Click in this window to enlarge or reduce the picture.

Processing Documents - 28

Checking OCR Results

2Select one of these options for the word:

Click Ignore to allow the word to remain as is.

Click Ignore All to ignore all instances of the word in the current document.

Click Change to replace the word with the word in the Change to edit box.

Click Change All to replace all instances of the word with the word in the Change to edit box.

Click Add to add the word to the current user dictionary.

After you choose an option for the word, OmniPage Pro automatically continues to find the next possible error.

3Click Done to stop checking recognition.

Color markers are removed from words that have been checked.

Verifying Text

After performing OCR, you can compare recognized text against the original image to verify that the text was recognized correctly.

To verify text against its original image:

1Double-click any word in the text viewer or select a word and choose Verify Text in the Tools menu.

The Verify Text window opens and shows a picture of the original word and its surrounding area.

Close button

2Click inside the window to enlarge or reduce the picture.

3Continue double-clicking words that you want to verify. The window display changes as you select new words.

4Click the standard Close button to close the window.

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Checking OCR Results

Checking OCR Results in Microsoft Word

You can check for OCR errors directly in Microsoft Word 7 or Microsoft Word 97 if you have those versions installed on your computer.

To enable this feature, you must select settings in the Microsoft Word section of OmniPage Pro’s Options dialog box. See “Microsoft Word Settings” on page 53 for more information.

Make sure the *.doc file extension is associated with the version of Word you plan to use. Please refer to your Windows documentation for more information on associating file extensions with applications.

To check and correct errors in Microsoft Word:

1Perform OCR on your document and then save it as the appropriate file type:

Save as Word for Windows 7.0 if you are using that version.

Save as Word 97 if you are using that version.

2Open the document in Microsoft Word.

The document must be opened on a system that has OmniPage Pro installed.

An OmniPage menu appears in Microsoft Word’s menu bar along with a corresponding toolbar:

Check

 

 

 

 

Remove Check

Recognition

 

 

Recognition Support

 

Verify Text

Close Image Viewer

3 Choose Check Recognition... in the OmniPage menu.

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Checking OCR Results

When the first suspected error is located, the Verify Text window appears displaying the original image of the text.

Use these buttons to zoom in or out on the image.

original image

The Check Recognition dialog box also appears.

4Select one of these options for the word:

Click Ignore to allow the word to remain as is.

Click Ignore All to ignore all instances of the word.

Click Change to replace the word with the word in the Change to edit box.

Click Change All to replace all instances of the word with the word in the Change to edit box.

Click Add to add the word to the current user dictionary.

After you choose an option for the word, the next possible error is located.

5Click Done to stop checking recognition.

Color markers are removed from words that have been checked.

To verify recognized text against its original image in Microsoft Word, you must process the document in OmniPage Pro and save it to the appropriate Word format. You cannot verify text against original images using the OCR Aware feature.

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