Nuance TEXTBRIDGE PRO 11, TextBridge Pro - 11.0 User Manual

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L E G A L N O T I C E S

Copyright © 2002 by ScanSoft, Inc. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without prior written consent from the Legal Department at ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960, USA. Printed in the United States of America and in the Netherlands.

The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license.

IM P O R T A N T NOT I C E

ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability or fitness for a particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of ScanSoft to notify any person of such revision or changes.

TR A DE MA R K S A N D CRE D I TS

ScanSoft, TextBridge, TextBridge Pro, PaperPort, Pagis, True Page, Direct OCR, and AutoOCR are registered trademarks or trademarks of ScanSoft, Inc., in the United States and/or other countries.

All other trademarks and tradenames are hereby recognized and may be registered to their respective holders.

ScanSoft, Inc.

9 Centennial Drive

Peabody, MA 01960

U.S.A.

Part Number 50-631101-00A

C O N T E N T S

 

W E L C O M E

VII

 

Using this Guide

viii

 

Getting online help

ix

 

Online HTML Help

ix

 

Context-Sensitive Help

ix

 

Tech Notes

x

 

Glossary

x

1

I N S T A L L A T I O N A N D S E T U P

11

 

System requirements

12

 

Installing TextBridge Pro

13

 

Setting up your scanner with TextBridge Pro

14

 

How to start the program

16

 

Registering your software

17

 

New features in TextBridge Pro 11

18

2

I N T R O D U C T I O N

19

 

What is optical character recognition

20

 

TextBridge Pro’s OCR capabilities

20

 

Documents in TextBridge Pro

21

 

Basic processing steps

21

 

The TextBridge desktop

22

 

The Standard toolbar

23

 

The Menu bar

23

 

The Image toolbar

24

TE X TBR I D G E PR O US E R S GU I D E

iii

 

The Formatting toolbar

24

 

The TextBridge Toolbox

25

 

Managing documents

26

 

Thumbnail view

26

 

Detail view

27

 

Customizing columns in Detail view

28

 

Deleting pages from a document

28

 

Printing a document

28

 

Closing a document

29

 

TextBridge Documents

29

 

Why save to TXD

29

 

How to save to TXD

30

 

Settings

30

3

T U T O R I A L : P R O C E S S I N G D O C U M E N T S

33

 

Quick Start Guide

34

 

Loading and recognizing sample image files

34

 

Scanning and recognizing a single page

34

 

Processing documents using the OCR Wizard

37

 

Processing documents automatically

40

 

Command buttons

41

 

Processing documents manually

42

 

Processing a document automatically and

 

 

finishing it manually

44

 

Processing from other applications

45

 

How to set up Direct OCR

45

 

How to use Direct OCR

45

 

How to use TextBridge Pro 11 with

 

 

your PaperPort software

46

 

Processing documents with Schedule OCR

47

 

Defining the source of page images

48

iv CO N T E N TS

 

Input from image files

48

 

Input from scanner

49

 

Scanning with an ADF

50

 

Scanning long documents without an ADF

51

 

Describing the layout of the document

51

 

Manual zoning

53

 

Working with zones

53

 

Zone properties

54

 

Table grids in the image

56

 

Using zone templates

57

4

P R O O F I N G A N D E D I T I N G

59

 

Proofreading OCR results

60

 

Checking recognized text against original

62

 

User dictionaries

63

 

The editor display and views

63

 

Text and image editing

64

 

Page outline

66

5

S A V I N G A N D E X P O R T I N G

67

 

Preparing recognition results for export

68

 

Saving to file

69

 

Saving original images

69

 

Saving recognition results

70

 

Saving a document as you work

71

 

Copying a document to the Clipboard

72

 

Sending a document as a mail attachment

73

6

T E C H N I C A L I N F O R M A T I O N

75

 

Troubleshooting

76

 

Solutions to try first

76

TE X TBR I D G E PR O US E R S G U I D E

v

Testing TextBridge Pro

77

Low memory problems

78

Low disk space problems

78

Supported file types

79

File types for opening and saving images

79

File types for saving recognition results

80

OCR problems

81

Text does not get recognized properly

81

Problems with fax recognition

82

System or performance problems during OCR

82

Uninstalling the software

83

vi C O N T E N T S

Welcome

Welcome to TextBridge Pro 11TM, and thank you for using our software! The following documentation has been provided to help you get started and give you an overview of the program.

This User’s Guide

This guide introduces you to using TextBridge Pro 11. It includes installation and setup instructions, a description of the program’s commands and working areas, task-oriented instructions, ways to customize and control processing, and technical information. The guide is presented in PDF format, allowing you to use hyperlink jumps on cross-references and other navigation tools in your PDF viewer.

Online Help

TextBridge Pro’s online Help contains information on features, settings, and procedures. The online Help is provided as HTML help, and has been designed for quick and easy information retrieval. Comprehensive context-sensitive help aims to provide just enough assistance to let you keep working without delay. Please see the section

Getting online help.

Readme File

The Readme file contains last-minute information about the software. Please read it before using TextBridge Pro. To open this HTML file, choose Readme in the TextBridge Pro Installer or afterwards in the Help menu.

Scanning and other information

ScanSoft’s web site at www.scansoft.com provides timely information on the program. The Scanner Guide contains up-dated information about supported scanners and related issues. Access ScanSoft’s web site from the TextBridge Pro Installer or afterwards from the Help menu.

T E X T B R I D G E PR O US E R S G U I D E

vii

USING THIS GUIDE

This guide is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on.

We also assume you are familiar with your scanner and its supporting software, and that the scanner is installed and working correctly before it is setup with TextBridge Pro 11. Please refer to the scanner’s own documentation as necessary.

The following conventions are used in this guide:

Bold

Introduces new terms and presents sub-headings.

Italic

Names sections in this guide (unless otherwise stated,

 

the section is located in the same chapter as the

 

reference).

 

Names the main buttons used in automatic processing:

 

Start, Stop, Finish, Additional.

Non-serif

Presents file names: sample.tif

Note

Presents an item of additional information.

Tip

Presents ideas for using program features to accomplish

 

specific tasks.

viii WE L C O M E

GETTING ONLINE HELP

In addition to using this guide, you can use TextBridge Pro’s online Help to learn about features, settings, and procedures. Online Help is available after you install TextBridge Pro.

Online HTML Help

Open TextBridge Pro’s online Help at its top level by choosing TextBridge Pro Help Topics at the top of the Help menu. This allows you to see topics arranged in a Table of Contents, search an alphabetical list of keywords or make full-text searches through the topics. Other items in the Help menu provide access to useful topics or web pages.

Press F1 as you are working with the program to see an online help topic relating to the current screen area, dialog box or warning message.

Context-Sensitive Help

You can get concise on-the-spot information in a popup window about a particular TextBridge Pro menu item, toolbar button, screen area or dialog box, in the following ways:

Click the Help tool in the Standard toolbar to get the help icon. Click this on any item on the desktop outside a dialog box or warning message.

Press Shift + F1 to get the same help icon.

Click the question mark button in the upper right corner of a dialog box and then click an item in the dialog box to see the popup window.

Some dialog boxes or warning messages have their own Help button, or a help text. Click the button or the text to get information on the dialog or message box.

Click anywhere to remove a context-sensitive popup Help window.

T E X T B R I D G E PR O US E R S G U I D E

ix

Tech Notes

ScanSoft’s web site at www.scansoft.com contains Tech Notes on commonly reported issues using TextBridge Pro 11. Web pages may also offer assistance on the installation process and troubleshooting.

Glossary

This guide does not include a glossary. The online Help has a comprehensive glossary, with its own alphabetical index and a table of contents. Please consult it if you want to find the meaning of a term used in this guide or in the program.

x WE L C O M E

1 Installation and setup

This chapter provides information on installing and starting TextBridge Pro 11. It presents the following topics:

uSystem requirements

uInstalling TextBridge Pro

uSetting up your scanner with TextBridge Pro

uHow to start the program

uRegistering your software

uNew features in TextBridge Pro 11

T E X T B R I D G E PR O US E R S G U I D E

11

SYSTEM REQUIREMENTS

You need the following minimum system requirements to install and run TextBridge Pro 11:

uA computer with a Pentium or higher processor

uMicrosoft Windows 95, Windows 98, Windows MeMe, Windows 2000, or Windows NT 4.0

u32MB of memory (RAM), 64MB recommended

u75MB of free hard disk space for the application files plus 10MB working space during installation

u9MB for Microsoft Installer (MSI) if not present and 44MB for Internet Explorer if not present. (These are present as part of the operating system in Windows 98, Windows Me and Windows 2000.)

uSVGA monitor with 256 colors and 800 x 600 pixel resolution

uWindows-compatible pointing device

uCD-ROM drive for installation

uA compatible scanner if you plan to scan documents. Please see the Scanner Guide at ScanSoft’s web site (www.scansoft.com) for a list of supported scanners.

Note Performance and speed will be enhanced if your computer’s processor, memory, and available disk space exceed minimum requirements.

12 INSTALLATION AND SETUP

INSTALLING TEXTBRIDGE PRO

TextBridge Pro 11’s installation program takes you through installation with instructions on every screen.

Before installing TextBridge Pro:

uMake sure your scanner is connected, turned on, and compatible with your system.

uClose all other applications, especially anti-virus programs.

uLog into your computer with administrator privileges if you are installing on Windows 2000 or Windows NT.

tTo install TextBridge Pro:

1.Insert TextBridge Pro’s CD-ROM in the CD-ROM drive. The installation program should start automatically. If it does not start, locate your CD-ROM drive in Windows Explorer and double-click the Autorun.exe program at the top-level of the CD-ROM.

2.Choose a language to use during installation. The program interface language is used for displays such as menu items, dialog boxes, warning messages and so on. You can change the interface language later from within TextBridge Pro 11.

3.Follow the instructions on each screen to install the software. All files needed for scanning are copied automatically during installation.

Note Sometimes uninstalling and then reinstalling TextBridge Pro will solve a problem. See Uninstalling the software at the end of chapter 6.

IN S T A L L I N G TE X T BR I D G E P R O

13

SETTING UP YOUR SCANNER WITH TEXTBRIDGE PRO

All files needed for scanner setup and support are copied automatically during the program’s installation. Before using TextBridge Pro 11 for scanning, your scanner should be correctly installed and tested for correct functionality. Scanner installation and setup are done through the Scanner Wizard. You can start this yourself, as described below. Otherwise, the Scanner Wizard appears when you first try to perform scanning from TextBridge Pro 11.

Please follow these steps to use the Scanner Wizard to setup your scanner with TextBridge Pro 11:

uChoose StartÉProgramsÉScanSoft TextBridge Pro 11.0É Scanner Wizard or click the Setup button in the Scanner panel of the Options dialog box or choose a scan command in the Get Page drop-down list in the TextBridge Toolbox.

uChoose Select scanning source, then click Next.

uClick once on your scanner’s TWAIN driver, then click Next.

uChoose Yes to test your scanner configuration, then click Next.

uThe wizard will now test the connection from the computer to your scanner. Click on Next.

uInsert a test page into your scanner.

uThe wizard is now prepared to do a basic scan using your scanner manufacturer’s software. Click on Next.

uYour scanner’s native user-interface will appear. Click on Scan to begin the sample scan.

uIf necessary, click on Inverse Image… or Missing Image… and make the appropriate selections.

uOnce the image appears correctly in the window, click on Next.

uSelect the item that most appropriately describes your scanner, then click on Next.

uClick on Next to proceed to page size.

14 INSTALLATION AND SETUP

uThe page sizes that the Scanner Wizard believes that your scanner supports are listed in the window. To make any changes to the page sizes, click on Advanced, make the changes and then click on Next.

uInsert a page with text but no pictures into your scanner. Click on Next to begin a scan in black and white mode.

uIf necessary, click on Inverse Image… or Missing Image… and make the appropriate selections.

uOnce the image appears correctly in the window, click on Next.

uIf you have a color scanner, insert a color photograph or a page with a color picture into your scanner. Click on Next to begin a scan in color mode. If necessary, click on Inverse Image… or Missing Image… and make the appropriate selections. Once the image appears correctly in the window, click on Next. If your scanner cannot scan in color, skip this step.

uInsert a photograph or a page containing a picture into your scanner. Click on Next to begin a scan in grayscale mode. If necessary, click on Inverse Image… or Missing Image… and make the appropriate selections. Once the image appears correctly in the window, click on Next.

uYou have successfully configured your scanner to work with TextBridge Pro 11! Click on Finish.

To change the scanner settings at a later time, or to set up a different scanner, or to test and repair an installed scanner, please follow one of these two methods to reopen the Scanner Wizard:

uStartÉProgramsÉScanSoft TextBridge Pro 11.0ÉScanner Wizard or

uStartÉProgramsÉScanSoft TextBridge Pro 11.0ÉTextBridge Pro 11.0ÉTools menuÉOptionsÉScanner…ÉSetup button.

Note To test and repair an improperly functioning scanner, follow the procedure above, selecting ‘Test and configure current scanning source’ at the start of the process.

S E T T I N G U P Y O U R S C A N N E R W I T H T E X T B R I D G E P R O

15

HOW TO START THE PROGRAM

To start TextBridge Pro 11 do one of the following:

uClick Start in the Windows taskbar and choose ProgramsÉScanSoft TextBridge Pro 11.0ÉTextBridge Pro 11.0.

uDouble-click the TextBridge Pro icon in the program’s installation folder or on the Windows desktop if you placed it there.

uDouble-click a TextBridge Document (TXD) icon or file name; the clicked document is loaded into the program. See TextBridge Documents in chapter 2.

On opening, TextBridge Pro’s title screen is displayed and then its desktop. See chapter 2, The TextBridge desktop for an introduction to the program’s main working areas.

There are several ways of running the program with a limited interface:

uUse the Schedule OCR program. Click Start in the Windows taskbar and choose ProgramsÉScanSoft TextBridge Pro 11.0É Schedule OCR. See Processing documents with Schedule OCR in chapter 3.

uClick Acquire Text from the File menu of an application registered with the Direct OCR™ facility. See Direct OCR in chapter 3.

uRight-click an image file icon or file name for a shortcut menu. Select a sub-menu item from ‘Convert To...’ to define a target.

uUse TextBridge Pro 11 with ScanSoft’s PaperPort® or Pagis® document management products, to add OCR services. See How to use TextBridge Pro 11 with your PaperPort software in chapter 3.

REGISTERING YOUR SOFTWARE

ScanSoft’s registration Wizard runs at the end of installation. We provide an easy electronic form that can be completed in less than five minutes.

16 INSTALLATION AND SETUP

When the form is filled, and you click Send the program will search an Internet connection to immediately perform the registration online.

If you did not register the software during installation, you will be periodically invited to register later. You can go to www.scansoft.com to register online. Click on Support and from the main support screen choose Register on the left-hand column. For a statement on the use of your registration data, please see ScanSoft’s Privacy Policy.

NEW FEATURES IN TEXTBRIDGE PRO 11

The family of TextBridge® products moves to a new level with the introduction of TextBridge Pro 11. Here are the main areas of innovation and difference compared to the TextBridge Pro Millennium release:

uIncreased accuracy – multiple recognition engines working in tandem offer significant gains in accuracy, especially on degraded documents.

uMore file formats – New image files formats for input are JPEG and PNG and for export BMP, DCX, JPEG, PCX and PNG. See page 79. Image saving is now done from the File menu instead of from the Tools menu. See page 69.

uWorking areas – Choose to display the Image and Text areas as alternatives (as in previous TextBridge versions), or to have both visible at once, separated by a movable splitter. See page 22.

uFully-featured Text Editor – A WYSIWYG Editor lets you modify recognized text and tables in-place instead of just single words in an edit box. Change character and paragraph attributes, tabs, borders and shading, and edit embedded graphics. Switch freely between four formatting levels, including True Page® for both display and saving. See page 63 and page 64.

uDocument Manager – Have a better overview of all pages in a document and manage them more efficiently, not only with page thumbnails, but also with a table. Each table row summarizes a page and you can define which columns of information to view. See page 27.

N E W F E A T U R E S I N T E X T B R I D G E P R O 11

17

uOCR Proofreader – Jump through the suspect words in a document and handle them one after the other in a dialog box. Previously, suspect words were only marked. See page 60.

uOCR verifier – This lets you compare any recognized word with its appearance in the original image as you edit and reformat the document. See page 62.

uTextBridge Documents – These TXDs open the way to deferred or distributed processing. They store all images along with recognition results. This allows proofing, verifying, editing, additional processing and saving to be done in a later session or at any location where TextBridge Pro is installed. See page 29.

t Improved User Experience:

Some facilities are replaced with others, providing superior functionality.

uInstant AccessTM is replaced by Direct OCRTM. This provides OCR services from the File menu of word processors and other applications. See page 45. Register applications for Direct OCR with the Options panel, accessed from the Tools menu.

uTextBridge Scheduler becomes Schedule OCR. See page 47.

uTextBridge Assistant (Show me how) is replaced by ToolTips, Tips of the Day, context-sensitive help, a Quick Start Guide and the OCR Wizard. See page ix, page 34 and page 37.

uPage Type is replaced by Layout Description (including Custom Layout). See page 51. Scanning mode (black-and-white, grayscale, color) is defined with the Get Page button. See page 49.

uOpen file when done becomes Save and Launch. See page 69.

Training is no longer provided, since the extra accuracy deriving from multi-engine recognition more than compensates for it.

18 INSTALLATION AND SETUP

2 Introduction

You probably use your computer for business correspondence, preparing reports, handling data and an ever-increasing number of other uses. The challenge is that, in spite of the digital revolution, certain sources of information still circulate in printed, paper form and cannot be used immediately in a computer.

For example, if you want to incorporate information from a magazine article in a report you are preparing, you somehow have to get the text from the article into your computer. Painstakingly retyping the article is not an appealing solution.

This chapter introduces you to the solution: optical character recognition (OCR). It describes how TextBridge Pro 11 uses OCR technology to transform text from scanned pages or image files into editable text for use in your favorite computer applications.

We present the following topics:

uWhat is optical character recognition

uDocuments in TextBridge Pro

uBasic processing steps

uThe TextBridge desktop

uManaging documents

uTextBridge Documents

uSettings

T E X T B R I D G E PR O US E R S G U I D E

19

WHAT IS OPTICAL CHARACTER RECOGNITION

Optical character recognition is the process of extracting text from an image. This image can result from scanning a paper document or opening an electronic image file. Images do not have editable text characters; they have many tiny dots (pixels) that together form character shapes. These present a picture of the text on a page.

During OCR, TextBridge Pro 11 analyzes the character shapes in an image and defines solutions to produce editable text. After OCR, you can save the resulting text to a variety of word-processing, desktop publishing or spreadsheet applications.

TextBridge Pro’s OCR capabilities

In addition to text recognition, TextBridge Pro can retain the following elements of a document through the OCR process.

Graphics

Photos, logos, and drawings are examples of graphics.

Text formatting

Font types, sizes and styles (such as bold, italic and underlines) are examples of character formatting. Indents, tabs, margins and line spacing are examples of paragraph formatting.

Page formatting

Column structure, table formats, and placement of graphics and headings are examples of page formatting.

The graphics, text and page formatting elements that TextBridge Pro retains are determined by the settings you select. Refer to the Settings Guidelines in the online Help for more information about selecting settings.

Note TextBridge Pro only recognizes machine-generated characters such as offset or laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

20 INTRODUCTION

Documents in TextBridge Pro

TextBridge Pro 11 handles documents one at a time. When you acquire your first image (from scanner or from file) a new document is started. Further acquired images are added to the same document, until you save and close it.

A document in TextBridge Pro consists of one image for each document page. After you perform OCR, the document will also contain recognized text, displayed in the Text Editor, possibly along with graphics and tables. For more information on screen areas, see the section The TextBridge desktop.

Basic processing steps

There are two main ways of handling documents: with automatic processing or manual processing. See chapter 3 Processing documents automatically and Processing documents manually. The basic steps for both processing methods are broadly the same:

1.Bring a set of images into TextBridge Pro.

You can scan a paper document with or without an Automatic Document Feeder (ADF) or load one or more image files. The resulting images appear in miniature in the Document Manager’s Thumbnail view and the pages are summarized in its Detail view. The image of the current page is displayed in the Original Image area.

2.Perform OCR to generate editable text.

During OCR, TextBridge Pro creates zones around elements on the page that will be processed, and then interprets text characters or graphics in each zone. Manual and template zoning are also possible. After OCR, you can check and correct errors in the document using the OCR Proofreader and edit the document in the Text Editor.

3.Export the document to the desired location.

You can save your document to a specified file name and type, place it on the Clipboard, or send it as a mail attachment. You can save it as a TextBridge Document (TXD) as described later. You can save the same document repeatedly to different destinations, different file types, with different settings and levels of formatting. See chapter 5.

WH A T I S O P T I C A L C H A R A C T E R R E C O G N I T I O N

21

THE TEXTBRIDGE DESKTOP

The TextBridge desktop has a title bar and a menu bar along the top and a status bar along the bottom. It has three main working areas, separated by splitters: the Document Manager, the Original Image area and the Text Editor. The Document Manager has two tabbed panels: Thumbnail view and Detail view. The Original Image area has an Image toolbar and the Text Editor has a Formatting toolbar.

Standard toolbar

TextBridge

Toolbox

The current page has a pale border.

This page has been recognized.

Thumbnail view shows a picture of each page in the document.

Page navigation buttons

Buttons to show, hide or rearrange the working areas.

Formatting toolbar

Image

Drag this splitter to left or right

The Text Editor view

toolbar

to resize the working areas.

buttons offer four

 

 

formatting levels.

Original Image area:

This displays the image of the current page, together with any zones automatically or manually placed on the image.

Text Editor: This is displaying the recognition results from the current page in True Page view.

Note To control which of the three views (Document Manager, Original Image, and Text Editor) are displayed, check or uncheck each view from the View menu or with the status bar buttons.

22 INTRODUCTION

The TextBridge Toolbox lets you control processing. It can have three states, depending which of the three tab buttons on the left is clicked. In the picture, we display its appearance for Manual OCR. We show the program with a three-page document. Page one is the current page, which has been recognized and proofed. Page two has been recognized but not proofed yet. Page three has been acquired and manually zoned, but not recognized yet. The icons at the bottom right of the thumbnail images show page status.

Status bar buttons let you show, hide or rearrange the main screen areas and move to other pages in the document. A right mouse click in any screen area brings up a shortcut menu with the most useful commands for that area.

The Standard toolbar

The Standard toolbar contains buttons and a drop-down list for performing standard tasks. It can be floated and docked to any edge of the TextBridge desktop. All these functions can also be accessed from menus.

New

Save the current

Proofread

Copy

Undo

Zoom the active area:

start a new

document under

the recognized

the current Text

the last

Original Image or Text

document.

the name and type

text.

Editor selection.

editing

Editor.

 

 

of its last save.

 

 

action.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Open a

 

 

 

 

 

 

 

Open the

Context-

 

Print images or

Cut the current

Paste selection

TextBridge

recognition results

selection in the

into the Text

Options dialog

sensitive Help

Document

from all or

Text Editor.

Editor.

box.

 

 

 

 

selected pages.

 

 

 

 

 

The Menu bar

For concise information on any menu item, click the context-sensitive help button and then click a menu item. A popup text explains the purpose of the menu item. Click anywhere to close the popup.

TH E T E X T B R I D G E D E S K T O P

23

The Image toolbar

The Image toolbar contains buttons that allow you to zoom in or out on the current image or to rotate it. They also allow you work with zones and table dividers. See chapter 3, Manual zoning and Table grids in the image. Here we summarize the purpose of the buttons. The Image toolbar can be floated (that is, undocked and moved anywhere on the desktop). It can be docked to any edge of the Original Image area.

Draw

Add

rectangular

to a zone or

zones.

combine

 

zones.

Reorder

Move

Insert

Remove/

Zoom in

zones.

row or column

row dividers

replace all

on page

 

 

dividers in a

in a table.

row and column

image.

 

 

table.

 

 

dividers.

 

 

 

 

 

 

 

 

Draw

Subtract

Zone

 

 

Insert

 

 

 

Remove

Rotate

Zoom out

 

 

 

irregular

from zone or

properties

column

row or column

images.

from page

zones.

separate

 

 

 

dividers in a

dividers one by

 

image.

 

zones.

 

 

 

table.

one.

 

 

Tip You can also resize or rotate the original image with a shortcut menu. Right click in the Original Image area outside a zone and select a zoom or rotation value.

The Formatting toolbar

The Formatting toolbar contains buttons that allow you to edit recognized text in the Text Editor. See chapter 4, Text and image editing. Here we summarize the purpose of the buttons. The Formatting toolbar always remains along the top of the Text Editor.

Paragraph

Font name Font size

Bold

Underline Paragraph Show/hide non-

styles

 

 

 

 

 

alignment printing characters.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Italic

Bullets

24 INTRODUCTION

The TextBridge Toolbox

This Toolbox lets you drive the processing. By default it is located along the top of the TextBridge desktop, just above the working areas. It can be floated and also be docked along the bottom of the desktop.

It has three tabs on the left: AutoOCR™, Manual OCR and OCR Wizard. Click one to see its controls in the Toolbox. The picture at the beginning of this section showed the TextBridge desktop with the Manual OCR toolbar. The AutoOCR toolbar looks like this.

Automatic processing is started, and can be stopped and re-started with the buttons on the right of the toolbar. The use of these buttons is detailed in chapter 3, Processing documents automatically.

You can switch between automatic and manual processing any time the program is not busy with processing. That means you can switch between them while you are working within a document. You can automatically process some pages, then add more pages with manual processing. After processing a stack of pages automatically, you can inspect the results and then go back to reprocess certain pages manually. This procedure is described in chapter 3, Processing a document automatically and finishing it manually.

The use of the OCR Wizard is detailed in chapter 3, Processing documents using the OCR Wizard. TextBridge Pro must be empty when you start the OCR Wizard. When you have used it to process and save a document, it remains in the program and can be further processed (adding more pages, rerecognizing pages etc.) with either manual or automatic processing.

TH E T E X T B R I D G E D E S K T O P

25

MANAGING DOCUMENTS

The Document Manager is situated on the left of the TextBridge desktop. It has two tabbed panels: Thumbnail view and Detail view. Click a tab to see its view. Both views summarize the pages in the document and are synchronized: the current and selected pages remain the same when you switch views. Our pictures show the two views with the same four-page document. Pages 1 and 2 are selected and page 4 is the current page, that is, the one shown in the Original Image area. The Document Manager shows page status with the following icons:

Page

Status

Thumb-

Detail

Page image has been...

nail icon

icon

 

 

 

 

 

 

 

 

1

Acquired

 

Acquired with no manual or template zones and has

 

not yet been recognized.

 

 

 

 

 

 

 

 

 

2

Zoned

 

Acquired and manual or template zones have been

 

placed; not yet recognized.

 

 

 

 

 

 

 

 

 

3

Recognized

 

 

Recognized, but not proofread, or proofing was

 

 

interrupted on the page.

 

 

 

 

 

 

 

 

 

4

Proofed

 

 

Recognized, and proofing has reached the end of

 

 

the page.

 

 

 

 

 

 

 

 

 

Thumbnail view

This presents a vertical set of numbered thumbnail images, one for each page in the document. Scroll to see pages as necessary. The current page has a paler background and its page number text appears bold. You can select multiple pages in the document; these have a ‘pushed-in’ appearance. A status icon appears at the bottom right of each page as described above.

Jump to a page: Click the icon of the desired page.

Reorder a page: Click the thumbnail of the page you want to move and drag it above the desired page number. Pages are renumbered automatically.

Delete a page: Select the thumbnail of the page you want to delete and press the Delete key.

Select multiple pages: Hold down the Shift key and click two thumbnails to select all pages between and including them. Hold down the Ctrl key as you click thumbnails to add pages to a selection one by one. Then you can move or delete the selected pages as a group, or send them to (re)recognition.

26 INTRODUCTION

Move the cursor onto the page’s status icon to see a thumbnail of the page.

Detail view

This facility is new to TextBridge Pro 11. It provides an overview of your document with a table. Each row represents one page. Columns present statistical or status information for each page, and (where appropriate) document totals. The picture below shows the default columns on the left and four columns which a user has specified.

This shows the number of zones of each type on the page.

The current page is shown with a highlight. You can use Detail view for page operations, as follows:

Jump to a page: Click the row of the desired page.

Reorder a page: Click the row of the page you want to move and drag it to the desired location. An arrow indicator on the left shows where the page will be inserted. Pages are renumbered automatically.

Delete a page: Select the row of the page you want to delete and press the Delete key.

Select multiple pages: Hold down the Shift key and click two page rows to select all pages between and including them. Hold down the Ctrl key as you click rows to add pages to a selection one by one. Then you can move or delete the selected pages as a group, or send them to (re)recognition.

When multiple pages are being selected, the page set as current does not change. All selected pages are highlighted.

Tip Get image size information by hovering the cursor over a thumbnail or outside a zone on an original image. A popup text displays the image size in pixels and the program’s unit of measurement. Image resolution is also shown.

MA N A G I N G D O C U M E N T S

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+ 63 hidden pages