Nuance OMNIPAGE PRO 8 FOR MACINTOSH User Manual

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OmniPage Pro

for Macintosh

Users Manual

CAERE CORPORATION

100 Cooper Court

Los Gatos, California

95032-3321 USA

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Please Note

T o use this pr ogram, you should know ho w to work in the Macintosh envir onment. Please r efer to your Macintosh documentation if you have questions about how to use menus, dialog boxes, or scroll bars.

OmniPage Pro for Macintosh

Version 8 800-1267-030

All rights reserved. Caere, OmniPage, O mniPa ge Pro, AnyPage, True Page, Lan guage Ana lyst, and 3D OCR are registered trademarks of Caere Corporation. AnyColor and OCR Proofreader are trademarks of Caere Corporation.

Other brands and their products are trademarks or registered trademarks of their respective holders and should be noted as such. Such designations appearing in this manual have been printed with initial capitalization.

Welcome

Welcome to OmniPage Pro, and thank you for buying our software! The following documentation has been provided to help you learn about OmniPage Pro.

This

Users Manual

This manual provides information on features and procedures. It includes an introduction to OmniPage Pro, installation and setup instructions, task-oriented instructions, ways to customize tools, settings guidelines, and technical informatio n.

OmniPage Pro Guide

This provides online information on features and procedures. See “Getting Online Help” on page 1-13 for more information.

Release Notes

This contains last-minute information about OmniPage Pro. Please read this before installing the application.

Scanner Setup Notes

This contains the latest information about supported scanners and scanner setup.

Welcome - 3

Using This Manual

This manual is written with the assumption that you know how to work in the Macintosh environment. Please refer to your Macintosh user’s manual if you have questions about how to use dialog boxes, menus, scroll bars, and so on.

The following conventions are used in this manual.

Convention Purpose

Italicized text

Command key symbol (

Note

symbol

Warning

)

symbol

• Emphasizes menu comm ands, dialog box options, labeled buttons, and file names

For example: “Choose

Open...

in the File

menu.”

• Emphasizes new terms the first time they are used

• Emphasizes important words in a sentence

Illustrates keyboard shortcuts for certain tasks

For example:

J means press the Command

key and the letter “j”

Introduces a tip or an item of note

Introduces cautionary text

Welcome - 4

Chapter 1

Introduction to

OmniPage Pro

You probably do most of your business correspondence and other written projects on your computer. However, certain sources of information may not be immediately usable on a computer.

For example, if you want to incorporate information from a magazine article into a document in your word processor, you somehow have to get the text from the article into your computer. Painstakingly retyping the article is not an appealing solution.

OmniPage Pro offers a smart solution to increase your work productivity. OmniPage Pro’s technology accurately and easily converts scanned paper documents and image files into editable text for use in your favorite computer applications. You do not have to retype anyth ing — OmniPage Pro automatically does it for you.

optical character recognition (OCR)

Please continue reading this chapter for information on these topics:

• What Is Optical Character Recognition (OCR)?

• The OmniPage Pro Interface

• Getting Online Help

• Product Support

Introduction to OmniPage Pro - 5

What Is Optical Character Recognition (OCR)?

Optical character recognition (OCR

computer-editable text. An image is an electronic picture of text such as a scanned paper document or an electronic fax file. Images do n ot ha ve editable text characters; they have many tiny dots ( form a picture of text.

During OCR, OmniPage Pro analyzes an image and defines characters to produce editable text. This is also called you can export the recognized text to a variety of word-processing, page layout, and spreadsheet applications.

About OmniPage Pro OCR

In addition to text, OmniPage Pro can retain the f ollowing elements in a document during OCR.

Graphics

Photos, logos, and drawings are examples of graphics.

Text formatting

Font types, font sizes, and font styles (such as bold or of text formatting.

Page formatting

Column structure, paragraph spacing, and placement of graphics are examples of page formatting.

) is the process of turning an

) that together

pixels

recognizing

text. After OCR,

) are examples

italic

image

into

OmniPage Pro recognizes printed text characters only. However, it can retain handwritten text, such as a signature, as a graphic element.

The graphics, text formatting, and page formatting elements that OmniPage Pro retains depend on the settings you select for your document before OCR. See Chapter 4, O mniPage Pro Settings, fo r more information.

Introduction to OmniPage Pro - 6

What Is Optical Character Recognition (OCR)?

Basic Steps of OmniPage Pro OCR

These are the basic steps of OmniPage Pro’s OCR process:

1 Bring a document image into OmniPage Pro.

You can scan a paper document or load an image file. The resulting image appears in the Image View.

See “Bringing Document Images into OmniPage Pro” on page 27 for more information.

2 Create zones to identify the parts of the document you want to

recognize as text or retain as graphics. Zones are borders that enclose the parts of a document image

that will get processed. You can create zones manually, automatically, or with a template. Any areas not enclosed by zones are ignored during OCR.

See “Creating Zones on a Page” on page 29 for more information.

3 Perform OCR to convert image information into editable text

characters. During OCR, OmniPage Pro defines text characters in an

image. After OCR, you can check for and edit any errors. See “Converting Images to Text” on page 37 for more

information.

4 Export the document to the desired location.

You can save your document to a specified file format or place it on the Clipboard.

See “Exporting Documents” on page 57 for more information.

Introduction to OmniPage Pro - 7

The OmniPage Pro Interface

The main parts of OmniPage Pro’s user interface include:

• The AutoOCR Toolbar

• The Document Window

• The Thumbnail Window

• Zone Info and Tool Palettes

• The Settings Panel

The OmniPage Pro Interface

Thumbnail window

AutoOCR Toolbar

Tool Palette

Zone Info palette

Image View Text View

Document Window

Introduction to OmniPage Pro - 8

The AutoOCR Toolbar

The AutoOCR Toolbar® contains buttons that can activate each step of the OCR process. Choose AutoOCR Toolbar if it is closed.

Show Toolbar

The OmniPage Pro Interface

in the Window menu to op en the

The status line reports the current operation or the operation you can do next. Click the small arrow to show or hide the status line.

The Document Window

AUTO

button

•The

Image button

AUTO

Zone

button

OCR

button

Export button

button allows you to activate automatic processing.

Settings Panel button

Proofread OCR

• The next four buttons — Image, Zone, OCR, and Export — have various commands that can be set for the operations you want to perform. You can set commands in the pop-up menus beneath each button.

• The last two buttons — Settings Panel and Proofr ead OCR — are shortcuts for opening the Settings Panel and checking for errors in a recognized document.

See “Basic Steps of OmniPage Pro OCR” on page 25 for more information on OCR procedures.

The Document window allows you to view and work with pages in the current document. Original images are displayed in Image View and recognized text is displayed in Text View.

Choose

Image View

in the Window menu (or

M) to display a

document’s Image View and make it active. Choose

Introduction to OmniPage Pro - 9

Text View

in the

The OmniPage Pro Interface

Window menu (or

J) to display a document’s Text View and make it

active.

Image View Text View

Drag this splitter to the left or right to resize a view.

You can select options in the

Document

section of the Settings Panel to specify how views in the Document window are displayed. See “Document Display Settings” on page 74 for more information.

Introduction to OmniPage Pro - 10

The Thumbnail Window

The Thumbnail window displays miniature pictures (thumbnails) of page images in the current document. You can use thumbnails to change pages, rearrange pages, and drag copies of images into other applications.

The OmniPage Pro Interface

Choose

Show Thumbnails

in the Window menu to open the Thumbnail

window if it is closed.

The bars beneath each thumbnail indicate what has been done to the image. Three bars indicate the

The thumbnail of the currently displayed page has a shaded background.

image has been recognized. Two bars indicate zones have been created. One bar indicates that the image has been loaded.

See “Working With Documents” on page 48 for more information on working with thumbnails.

Introduction to OmniPage Pro - 11

Zone Info and Tool Palettes

The Zone Info and Tool palettes are displayed when the Image View of a document is active.

The OmniPage Pro Interface

Choose

Show Tool Palette

in the Window menu if the Tools palette does

not appear when the Image View is active.

Use the Tool palette to draw zones, modify zones, reorder zones, erase parts of the image, zoom in or out, rotate, or straignten an image.

Choose

Show Zone Info Palette

in the Window menu if the Zone Info

palette does not appear when the Image View is active.

Use the Zone Info palette to select zone types, zone contents, zone styles, and style sets.

You can move the palettes anywhere on your desktop a s you work in the Image View. The palettes are automatically hidden whenever the Text View is active.

See “Creating Zones on a Page” on pa ge 29 for more information on zones.

Introduction to OmniPage Pro - 12

The Settings Panel

The Settings Panel is the central location of OmniPage Pro settings. You can click the Settings Panel button or choose menu to open it.

The Settings Panel has six different sections of settings. Each section can be displayed by clicking its icon on the left.

Clickeach icon to view and select different settings.

Getting Online Help

Scroll to see more options.

Getting Online Help

Settings Panel

in the Settings

You can use OmniPage Pro’s balloon help and online reference guid e to learn about features and procedures. These are available in the Guide menu after you install and launch OmniPage Pro.

The Guide menu is located in the upper- right corner of your screen.

Choose balloon help for items in the interface.

Choose information about features and procedures.

Show Balloons

OmniPage Pro Guide

to display

to get

If you are using Macintosh OS 8 (or later), the Guide menu has been renamed as the in the OmniPage Pro application. The

menu, and appears as the right-most menu selection

Help

OmniPage Pro Guide

follows the conventions of the standard Apple Guide. Please refer to your Macintosh user’s manual for more information on using Apple Guide.

Introduction to OmniPage Pro - 13

Balloon Help

Balloon help consists of “balloons” that pop up on screen to explain the function of icons, menus, commands, dialog box options, and other items in an application interf ace.

Getting Online Help

To turn balloons on, choose balloons appear as you move the mouse pointer over items in the interface. Choose turn off balloon help.

OmniPage Pro Guide

Choose information for features and instructions for common tasks.

OmniPage Pro Guide

Click this to show a general list of subjects.

Show Balloons

Hide Balloons

in the Guide menu to get online reference

in the Guide menu. Different

in the Guide menu when you want to

Click this to show an alphabetical list of subjects.

Click this to do a search on a particular word

or phrase.

Introduction to OmniPage Pro - 14

Product Support

For the fastest and easiest way to get help, please look for solutions in this manual or in the

If you need additional help, product support and information are also available to registered users through the services listed in this table.

OmniPage Pro Guide

Service How to Contact

World Wide Web site http://www.caere.com

Product Support

Download Service (BBS) (patches, updates)

Automated Fax Response Service (common Q&A)

Telephone Support (fee-based troubleshooting)

For international phone numbers, please refer to the your OmniPage Pro package.

(+1) 408-395-1631 (8 bits, no parity, 1 stop bit)

(+1) 408-354-8471 (within North America only)

(+1) 408-395-8319

Caere Product Support

insert in

Please have the following information ready for the most efficient service when you call Caere Product Support:

• OmniPage Pro version and serial number The serial number is printed on the label of the first installation

disk or the CD case. To get the version number, choose

OmniPage Pro...

in the Apple menu when OmniPage Pro is open.

About

Or, select the OmniPage Pro icon in the installation folder and choose

Get Info

in the File menu in the Finder.

• The make and model of your computer system and peripheral devices (scanner, printer, monitor, and so on)

• The amount of memory in your system To get information about your computer system and memory,

choose

About This Computer ...

in the Apple menu when the Finder

is active.

• The amount of free disk space To check the amount of free disk space, open your hard disk

folder and check the number in the upper-right corner. You must view the folder

by Icon

by Small Icon

to see the number.

Introduction to OmniPage Pro - 15

Chapter 2

Installation and Setup

This chapter provides information on installing OmniPage Pro and selecting a scanner to use with it.

Please also read the your OmniPage Pro package. These provide the most up-to-date information concerning installation and setup issues.

Please continue reading this chapter for information on these topics:

• System Requirements

• Installing the Software

• Selecting Your Scanner

• Starting OmniPage Pro

• Registering OmniPage Pro

System Requirements

To install and run OmniPage Pro, you need the following setup:

• A Power Macintosh or compa tible computer

• System 7.5 or later

• 10MB RAM if virtual memory is turned off (or at least 8MB RAM if virtual memory is on) to insta ll OmniPage Pro

• 640x480 resolution displa y or better

• At least 25MB availa ble hard disk space for OmniPage Pro files and temporary storage while OmniPage Pro is running

• A supported scanner if you plan to scan documents See the supported scanner list in the

scanner and the driver supplied by its manufacturer, if any, must be installed on your system according to the manufacturer' s instructions.

Release Notes

and the

Scanner Setup Notes

included in

free

. Your

Installation and Setup - 16

Installing the Software

Before you install OmniPage Pro:

• Make sure your scanner is working on your sy stem by using the scanning software supplied by the manufacturer.

• Turn off any virus-protection software. This is often a Control Panel device. Refer to your virus-protection software manual.

• Some versions of OmniPage Pro are designed only for customers upgrading from previous versions of Caere OCR software. To install these special upgrade versions, you may be prompted to enter the serial number of your previous product.

• Some components of the previous version of OmniPage Pro can be reused. Previous setting files, the test TIFF image file, and zone templates will not work with the newer version of OmniPage Pro. OmniPage Pro 7 style sets and user dictionaries will work with your new version.

Installing the Software

Installation and Setup - 17

To reuse your OmniPage Pro user dictionary:

Installing the Software

1 From the Settings menu, select

Edit User Dictionary...

2 From the dialog box that appears, select the user dictionary you

want to preserve to use with the new version of OmniPage Pro and click on

Open

3 Save your dictionary to a location external to the OmniPage

folder.

4 Once you have successfully installed the new OmniPage Pro,

select

Edit User Dictionary

from the Settings menu.

5 Click Import...

To reuse your previous style sets:

1 Remove the style set files from the Styles folder. 2 Add them into the new Styles folder after OmniPage Pro

installation.

To install OmniPage Pro:

1 Insert the OmniPage Pro CD-ROM in the CD-ROM drive. (Or,

insert disk #1 in the disk drive.) 2 Double-click the installer icon and then click 3 Read the license agreement and then click

Continue

4 The Install dialog appears.

To install the full OmniPage application click Install.

Installation and Setup - 18

This must be selected to install just the application.

Installing the Software

If you just want to install individual components of OmniPage Pro, click the Custom button and select the items that you want to install in the Installer dialog box.

To select more than one item, hold down the Command

) as you click

key (

each item.

5 Click

to proceed with installation.

Install

A dialog box appears that enables you to choose where the OmniPage Pro files will be installed. If you have a previous version of OmniPage (Limited Edition or Pro), install your new version into a new folder.

6 Choose the drive and folder and click

to proceed with

Install

installation.

OmniPage Pro 8 Folder

is the name of the default installation

folder.

7 If you are performing a standard installation or if you picked

Scanners

during a custom installation, a dialog box appears,

Installation and Setup - 19

Installing the Software

prompting you to choose the manufacturer settings for the

scanners you will use with OmniPa ge Pro.

Click to select one (or more) manufacturer settings, and then

click OK to proceed with the installation. 8 If you are performing a standard installation or if you picked

Languages

during a Custom installation, a dialog appears, prompting you to select the languages you wish OmniPage Pro to recognize.

Click to select one (or more) languages and click OK to proceed with the installation.

OmniPage Pro will always install some Portuguese language files and one English file in the Main Dictionaries folder. This is normal, and these files should

be deleted. The OCR engines needs these data files.

not

Installation and Setup - 20

9 Enter the serial number, if you are prompted to do so, and click

The serial number will be on the back of the OmniPage Pro CD jewel case in the lower right-hand corner under the Caere logo.

10 Select your country and click OK. 11 Insert the other installation disks as instructed (if you are

installing from disks). OmniPage Pro continues with insta llation and notifies you

when it is complete. Restart your Macin tosh if you are prompted to do so after installation. Remember to turn any

virus-protection software back on.

Starting OmniPage Pro

To start OmniPage Pro:

1Open the

you selected).

OmniPage Pro Folder

Starting OmniPage Pro

(or whatever installation folder

The installation of OmniPage Pro leaves the

2 Double-click the OmniPage Pro 8.0 application icon. 3 Type in the licensee and company name in the dialog box that

appears. This information will appear in Omn iPage Pro’s About box.

4 Click

A registration dialog box appears the first time you run OmniPage Pro. Use this dialog to register your OmniPage Pro softwa re.

OK.

Registering OmniPage Pro

Registering your copy of OmniPag e Pr o entitles you to technical support, notification of special offers, and special prices on OmniPage Pro upgrades.

You can use OmniPage Pro for up to 25 sessions without registering it. After that, the Registration dialog box appears when you launch OmniPage Pro. The program exits if you do not register at that time.

OmniPage Pro Folder

open.

Installation and Setup - 21

If you have access to the World Wide Web, you can register your copy of OmniPage Pro at Caere's Web site. To do so, go to www.caere.com and click the onscreen instructions.

Selecting Your Scanner

To use a supported scanner with OmniPage Pro, you select one (or more) scanner manufacturers during software installation. Before scanning, you must use the OmniPage Pro appli c ation to select and verify the scanner that is connected to your Macintosh. See the

Setup Notes

information on scanner support.

Use the OmniPage Pro installer program to install driver extensions for additional scanners if you change to a different brand of scanner. You only need to select your scanner manufacturer in the list; you do not need to reinstall the

included in your OmniPage Pro package fo r more

Support

tab. Click

Online Product Registration

OmniPage Pro 8.0

Selecting Your Scanner

and follow the

Scanner

application.

To select a scanner for OmniPage Pro:

The Select Scanner dialog displays names of installed scanner extensions.

1 Make sure that the OmniPage Pro application is running on

your Macintosh.

2 Choose

Select Scanner

in the Settings menu. The Select Scanner

dialog appears.

3 Click to select the manufacturer and model of scanner

connected to your Macintosh.

Installation and Setup - 22

Selecting Your Scanner

For a list of supported scanners, see the

Scanner Setup Notes.

4 The SCSI ID number of your scanner may appear in the

Scanner Connection side of the Select Scanner dialog. Click

to confirm that your scanner is properly connected and

Verify

recognized by OmniPage Pro.

5 On the Verification wi ndow, click

then click OK to close the

OK,

Select Scanner dialog and confirm your settings. Scanner selection is now complete.

To register OmniPage Pro by telephone:

1 Choose

in the Apple menu to open the

Registration dialog box.

This dialog box appears automatically the very first time you start OmniPage Pro and each time you start it after the first 20 unregistered sessions.

Enter here the registration number that the Caere operator gives you.

2 Select your country in the pop-up menu if it is not already

selected.

3 Call the phone number listed to the right of your country.

An operator will ask you to provide the serial number and key number that appear at the bottom of the Re gistration dialog box. The operator will then give you a registration number.

4 Enter the registration number in the

Registration Number

text box in your Registration dialog box and on the line provided below.

You will need to enter it again if you ever reinstall the software. Registration number __________________

5 Click

OK.

You are now a registered user of OmniPage Pro.

Installation and Setup - 23

Chapter 3

Processing Documents

This chapter describes how to process documents in OmniPage Pro from start to finish. It explains the basic steps of OCR and provides instructions for other tasks you can do with your documents.

There are different ways to accomplish the same tasks in OmniPage Pro. For example, you can use toolbar buttons or menu commands to start certain procedures. You can also have OmniPage Pro do certain OCR jobs automatically, or you can step through the jo bs manually.

Please continue reading this chapter for information on these topics:

• Basic Steps of OmniPage Pro OCR

• Selecting Process Commands

• Bringing Document Ima ges into OmniPage Pro

• Creating Zones on a Page

• Converting Images to Text

• Scheduling OCR

• Direct Input: Pasting Text into Other Applications

• W orking With Documents

• Exporting Documents

Processing Documents - 24

Basic Steps of OmniPage Pro OCR

These are the basic steps of OmniPage Pro OCR:

1 Bring a document image into OmniPage Pro.

See page 27 for more information.

2 Create zones to identify the parts of the document you want to

recognize as text or retain as graphics. See page 29 for more information.

3 Perform OCR to convert text information into editable text

characters. See page 37 for more information.

4 Export the document to the desired location.

See page 57 for more information.

OmniPage Pro can go through these steps automatically, or you can start each step individually.

Selecting Process Commands

You can set different commands for the Image, Zone, OCR, and Export operations you want OmniPage Pro to perform. For information on specific commands, see “AutoOCR Toolbar Settings” on page 62.

Basic Steps of OmniPage Pro OCR

You can set commands in two locations:

• Select commands in the pop-up menus beneath the Image, Zone, OCR, and Export buttons.

Image button

• Choose commands in the submenu.

Pictures in the AutoOCR Toolbar buttons and menu commands in the Process menu change as you set different commands. You can activate a command by clicking the toolbar button or choosing the command in the Process menu.

Process Settings

Zone

button

in the Process menu and then choose

OCR

button

Export button

Processing Documents - 25

Automatic Processing

You can use the finish or finish processing an open document. The operations that occur when you click and Export commands.

AUTO

button

For example, OmniPage Pro can scan a stack of pages in a scanner’s automatic document feeder (ADF), create zones on a ll pages, re cognize the pages, and then save them as a file.

To do so (assuming that you have checked Settings Panel and have a scanner with an ADF), you would set

Image, Multi-column, OCR & Proof,

clicking the document. Then, each page would be automatically scanned, zoned, recognized, and saved.

Large documents take longer to save, especially if they contain color.

You can also click

until empty

document. OmniPage Pro processes each unfinished page in the document according to the current commands. For example, if all pa ges already have zones but have not been recognized, OmniPage Pro will immediately begin processing according to the selected OCR command.

AUTO

, you would first be prompted to select save options for

in the Settings Panel) to finish processi ng pages in an open

button to process a new document from start to

AUTO

depend on the currently set Image, Zone, OCR,

Scan until empty

AUTO

and

Save As...

(again, assuming that you have checked

as the commands. After

in the

Scan

To process a document automatically:

1 Set the desired Image, Zone, OCR, and Export commands in

the AutoOCR Toolbar. See “Selecting Process Commands” on page 25.

2 Choose

that the settings are appropriate for your document. See Chapter 4, OmniPage Pro Settings, for more information.

3 Click

• If no document is open, each page of a new document is

Settings Panel...

or choose

AUTO

processed in order.

in the Settings menu and make sure

in the Process menu.

Auto

Processing Documents - 26

Bringing Document Images into OmniPage Pro

• If a document is open, each unfinished page is finished in order. OmniPage Pro creates zones on any unzoned pages automatically or with a currently selected zone template. It then continues with the selected OCR operation.

Auto Save

activated automatically. ( mode.) OmniPage Pro stops automatic processing after the OCR operation if you have In this case, click the Export button to activate the com ma nd.

and

Auto Paste

are the only Export commands that can be

Auto Paste

Save As

is only available in Direct Input

To Clipboard

set as the Export command.

Bringing Document Images into OmniPage Pro

This section describes how to bring images into Omn iPage Pro. It includes instructions for:

• Scanning Pages

• Loading Image Files

• Opening Docume nts

Scanning Pages

You can scan a paper document to convert it to an electr onic image. Se e “Starting OmniPage Pro” on page 21 for more information.

To scan pages into OmniPage Pro:

1 Place your page in your scanner.

You can scan a stack of pages if you have an automatic document feeder (ADF).

2Set

3 Choose

4 Click the Image button in the AutoOCR Toolbar or choose

Scan Image

menu.

icon to make sure the appr opriate settings a r e selected for your page.

If you want to sequentially scan all pages in an ADF, make sure that

Scan Until Empty

you must click the

in the Process menu.

Image

Pages are scanned in order and the resulting images appear in the Image View. Scanned pages become your working

as the command in the Image button’s pop-up

Settings Panel

in the Settings menu and click the

(default setting) is selected. Otherwise,

button to scan each subsequent page.

Image

Processing Documents - 27

Scanner

Scan

document if a document is not curr en tly open . If a do cumen t is currently open, the page images are added as new pages.

Loading Image Files

You can load TIFF and PICT image file s into OmniPage Pro. An image file is an electronic picture of text, such as a fax or scanned image, that is saved in an image file format. After you load an image file into OmniPage Pro, it appears in the Image View.

To load image files into OmniPage Pro:

Bringing Document Images into OmniPage Pro

1Set

Load Image

as the command in the Image button’s pop-up

menu.

2 Click the Image button or choose

Load Image...

in the Process

menu. The Load Image dialog box appears.

This button changes to

Load Done

fileis added to the

Files

3 Open the folder where your image files are located. 4 Select the file you want to load and then click

. Or, double-

Add

click the file. The file appears in the

Selected Files

• To add all image files from an open folder, click

• To remove an image file from the file and then click

Remove

list.

Selected Files

Add All

list, select the

Repeat steps 3 and 4 to add image files from other folders. An OmniPage Pro document can contain up to 999 images.

(from )whena

Selected

list.

5 Click

Load

Image files are loaded in the order selected and combined into one working document. If a document is currently open, the image files are added as new pages.

Opening Documents

You can open image files and command in the File menu.

after you have selected all the files you want to load.

OmniPage Documents

Processing Documents - 28

using the

Open

Creating Zones on a Page

An OmniPage Document is a file that is saved in OmniPage Pro’s proprietary format. OmniPage Docume nts can be saved with original page images, zones, and recognized text. You can continue to r eopen an OmniPage Document in OmniPage Pro, make edits to it, and save it i n other supported file formats. If an OmniPage Document is saved with its original page images (the default setting), you can retain graphics, compare recognized text with the original image, and rerecognize pages.

OmniPage Pro can only have one working document open at a time. If you try to open another file while you have a document open, you are prompted to close the current document. However, you can add pages to your current document using the in the Image button or Process menu.

To open an OmniPage Document or image file:

Load Image

Scan Image

command

1 Choose

The Open dialog box appears.

2 Open the fo ld er w here your OmniPage D ocu me nt o r imag e file

is located.

3 Double-click a file to open it immediately. Or , select the file and

click An image file opens in the Image View. An OmniPage

Document opens with its original image (if saved) in the Image View and recognized text (if any) in the Text View.

Open...

Open

Creating Zones on a Page

Page images are displayed in OmniPage Pro’s Ima ge View. This is where identify parts of a page that will be recognized as text or ret ain ed as

are created before OCR. Zones are bordered areas that

zones

in the File menu.

Processing Documents - 29

Creating Zones on a Page

graphics. Any part of a page not enclosed by a zone is ignored during OCR.

There is only one zone on this page image. All other areas will be ignored during OCR.

You can create zone templates to use when you process documents with the same zoning requirements. Zone templates remember the shape, position, order, type, contents, and style of zones. For more informa tion, see “Creating Zone Templates” on page 102.

This section describes how to create and modify zones including:

• Creating Zones Automatically

• Specifying Zone Types

• Drawing Zones Manually

• Modifying Zones

A useful feature of OmniPage Pro is that it allows you to first draw zones manually (perhaps of a graphic), and then click on the

Zone

button to have the rest of a page zoned automatically. This sometimes produces better results for compound documents with graphics and text.

Processing Documents - 30

Creating Zones Automatically

OmniPage Pro can create zones automatically for yo u. To do so, it uses the selected page layout to analyze the page and break it into ordered sections.

To create zones automatically:

1 Choose a setting in the Zone button’s pop-up menu that most

closely matches the format of your document. You can One Column, Multicolumn, Tables, Mixed, or a

template of your own. See “Zone Button Commands” on page 4-10 for more information on these settings.

Creating Zones on a Page

2 Click the Zone button in the AutoOCR Toolbar or choose

in the Process menu.

Image

OmniPage Pro automatically draws zones on the current page. Each zone has a number indicating the order in which it will be recognized. The color of the zone border indicates the zone type.

Make sure zones are identified correctly before performing OCR. For example, if you want to retain an area as a graphic, that area should be identified as a described in the following section.

Specifying Zone Types

All zones are identified as a particular type. This determines the way they are treated during OCR. You can specify zone types using tools in the Zone Info palette. If the Zone Info palette does not appear when the Image View is active, choose

T ext (use only for tables and single columns)

Automatic

Zone type of the currently selected zone

Graphic

Show Zone Palette

Graphic

Ignore

Zone

zone type as

in the Window menu.

Automatic

zone type:

OmniPage Pro detects if the zone contains text or graphics. Any side-byside columns detected within a zone are treated as flowing text (starting

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Creating Zones on a Page

from the top of the first column, going down the column, and then back up to the next column).

Text

zone type:

Automatic

zones have purple borders.

OmniPage Pro treats all contents as one block of text; it does not detect graphics. Tabs are inserted between any side-by-side columns detected within a zone, so this zone type is recommended only for zones that contain tables or single columns of text.

zones have blue borders.

Text

Graphic

zone type:

OmniPage Pro treats all contents as a graphic area; it does not attempt to convert the zone to text.

Graphic

zones have green borders and display a

graphic icon.

Ignore

zone type:

OmniPage Pro ignores the zone entirely. This is useful if you want OmniPage Pro to draw zones automatically but first want to identify areas to ignore.

zones have red borders and stripes.

Ignore

You can change the zone type of individu al zones any t ime before OCR. For example, suppose zones are created automatically on a page and the results include a

zone which contains two columns of text. If you do

Text

not want tabs inserted between the two columns, you can reidentify the zone type as

Automatic.

The columns will be recognized as flowing text.

To specify a zone type:

1 Click the Draw/Select Zones tool in the Tool palette if it is not

already selected. If the Tool palette is closed when the Image View is active,

choose

Show Tool Palette

from the Window menu.

2 Select the zone you want to identify by clicking it.

• Shift-click to select additional zones.

• Double-click the Draw/Select Zones tool or choose in the Edit menu to select all zones on the current page.

3 Click the desired zone type in the Zone Info palette.

Automatic Ignore

Text (use only for single columns and tables)

Graphic

The zone type will change accordingly.

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Select All

Creating Zones on a Page

Drawing Zones Manually

You can draw and modify zones using tools in the Tool palette. If the Tool palette does not appear when the Image View is active, choose

Show Tool Palette

Draw/Select Zones tool

Order Zones tool

Rotate buttons

You can use the tab key to cycle through zone tools when the Image View is active.

To draw a rectangular zone:

1 Click the Draw/Select Zones tool in the Tool palette if it is not

already selected. The mouse pointer in the Image View becomes a drawing tool.

in the Window menu.

Polygon tool

Erase Image tool

Modify Zones tool

Zoom tool (Option-click to zoom out)

Straighten button

2 Click the appropriate zone type in the Zone Info palette.

Automatic Ignore

Text (use only for single columns and tables)

For example, click the

Graphic

Graphi c

type if you are going to draw the zone around a graphic such as a photo. See “Specifying Zone Types” on page 31 for more information.

3 Enclose an area of the image you want as a zone by holding

down the mouse button and dragging the drawing tool to form a rectangular b ox.

4 Release the mouse button when you are done.

After drawing a zone, you can resize it by dragging its handles.

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Creating Zones on a Page

5 Repeat steps 2–4 until you have finished drawing zones around

each area that you want to process. You can draw up to 64 separate zones. A number appears

within each zone indicating the order in which it will be recognized.

Overlapping Zones. When you draw a zone over an existing zone, the borders of the new zone will wrap

the boundaries of the existing

around

zone. The zones will not overlap.

You can use the Polygon tool to draw a zone one side at a time. This is useful for drawing non-rectangular zones.

To draw a zone one side at a time:

1 Click the Polygon tool in the Tool palette.

The mouse pointer in the Image View becomes a drawing tool.

2 Click the appropriate zone type in the Zone Info palette.

Automatic Ignore

Text (use only for single columns and tables)

Graphic

3 Position the drawing tool where you want to start drawing the

first side of the zone.

4 Click the mouse button once. 5 Drag the drawing tool to form the first side of your zone. 6 Click the mouse button again when you have drawn the

desired line length. A line appears.

7 Draw a perpendicular line in either direction to form the next

side of the zone.

8 Repeat steps 6 and 7 to finish drawing each side of your zone.

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Creating Zones on a Page

You will n ot be allowed to draw a line if it constitutes a restricted shape. The following zone shapes are restricted:

Indented along

Modifying Zones

Zones can always be modified before OCR takes place. You can move, copy, resize, reorder, extend, connect, divide, and delete zones.

You can also reverse the black and white elements on a page image. See “Inverting an Image” on page 54 for more information.

To move or copy zones:

1 Click the Draw/Select Zones tool in the Tool palette if it is not

already selected.

2 Place the mouse pointer inside a zone. 3 Hold down the mouse button and drag the zone where you

want to move it.

• You can also press the arrow keys to move the zone.

• You can copy the zone by holding down the Option key while

Only the zone borders are moved or copied. The contents of the page image remain as is.

the bottom

you drag it.

Indented along

the top

Hole in the middle

To resize zones:

1 Click the Draw/Select Zones tool in the Tool palette if it is not

already selected.

2 Select the zone you want to resize by clicking it.

Handles appear on the zone border.

3 Select a handle, hold the mouse button down, and drag the

mouse pointer in the direction that you want to enlarge or reduce the zone.

4 Release the mouse button when you are done.

The zone border changes to display the modified zone area.

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The mouse pointer is above the zone

Creating Zones on a Page

To reorder zones:

1 Click the Order Zones tool in the Tool palette.

The numbers in the zones disappear.

2 Click within the zone you want to recognize first.

The number 1 appears in the zone.

3 Click within the next zone you want recognized.

The number 2 appears in the zone.

4 Continue until all the zones are appropriately ordered.

If you do not number all the zones, they will be automatically numbered for you when you select another tool or start OCR. Unless you are using the

True Page

style set, the order of zones determines the order in which text will be placed on a recognized page.

To extend an area of a zone:

1 Click the Modify Zones tool in the Tool palette. 2 Position the mouse pointer over the area of a zone that you

want to extend.

The left area of this zone has beenextended downward

3 Hold down the mouse button and drag the mouse pointer in

the direction that you want to extend the zone.

The zone border changes to display the modified zone area.

Processing Documents - 36

Converting Images to Text

To remove an area of a zone, hold down the Command key (a) while using the Modify Zones tool.

To connect two or more zones:

1 Click the Modify Zones tool in the Tool palette. 2 Position the mouse pointer in one of the zones you want to

connect.

3 Hold the mouse button down and drag the mouse pointer onto

the zones you want to connect.

4 Release the mouse button when you are done.

The zone border changes to display the modified zone area.

To divide a zone:

1 Click the Modify Zones tool in the Tool palette. 2 Position the mouse pointer at the point where you want to

divide the zone.

3 Hold down the Command key (a) and the mouse button while

dragging the mouse pointer over the area where you want the separation to occur.

4 Release the mouse button when you are done.

The zone border changes to display the modified zone area.

To delete zones:

1 Click the Draw/Select Zones tool in the Tool palette if it is not

already selected.

2 Select the zone you want to delete by clicking it.

Handles appear on the selected zone.

• Shift-click to select additional zones.

• Double-click the Draw/Select Zones tool or choose

in the Edit menu to select all zones on the current page.

3 Press the Delete key or choose

The selected zones disappear, but the page image itself remains the same. Any part of a page image not enclosed by a zone is ignored during OCR.

Converting Images to Text

Performing OCR on an image converts it to editable text. This is also referred to as recognition errors and misspelled words before you export the text to another application.

recognizing text

Select All

in the Edit menu.

Clear

. After OCR, you can proofread for

Processing Documents - 37

This section describes the following procedures:

• Performing OCR

• Proofreading OCR Results

• Verifying Recognized Text

• Displaying Color Markers

• Getting Page I nf o r mation

Performing OCR

Before performing OCR, make sure the current zones and settings are appropriate for your document. For example, to retain graphic zones during OCR, you must select Settings Panel. See “Settings Guidelines” on page 79 for more information.

OmniPage Pro only recognizes printed text characters, such as laserprinted or typewriter text. However, it can retain handwritten text, such as a signature, as a graphic element. See page 77 for guidelines on retaining graphics.

Retain Graphics

Converting Images to Text

in the

section of the

OCR

To perform OCR:

1Set

2 Click the OCR button or choose

Perform OCR

menu. The default command,

errors

menu. The page is recognized according to the current zones and

settings. If there are no zones on the page, zones are created automatically or with a currently selected zone template. Recognized text appears in the Text View.

after

OCR.

Proofreading OCR Results

Recognized text appears in the Text V iew after OCR so you can check for errors and misspellings in the text before exporting it to another application.

Error checking starts automatically after OCR if you chose as the OCR command.

as the command in the OCR button’s pop-up

OCR & Proof,

prompts you to check for

Perform OCR

in the Process

OCR & Proof

Processing Documents - 38

Converting Images to Text

You can select dictionaries and other error checking options in the

Spelling

section of the Settings Panel. See “Spelling Settings” on page 72

for more information.

To check and correct errors in recognized text:

1 Click the OCR Proofreader button in the AutoOCR Toolbar or

choose

Proofread OCR...

in the Edit menu.

If Language Analyst is on, Omn iPage Pro will stop at the following:

• Words with suspect or questionable characters

(marked in green)

• Language Analyst corrections

(marked in blue), and

OmniPage Pro will stop at the following if Language Analyst is on or off:

• Unrecognizable characters marked by a

red reject character, (~ is the default)

• Words not found in the main or user dictionary

When OmniPage Pro stops on a word, it highlights the word in the Text View. The Proofread OCR dialog box shows the original image of the word in the context of the original page.

Click in this window to enlarge the view of the original image. Option- click to reduce the view.

2 Select one of these options for the word:

• Click

edit box.

You can either type a word in the a word in the

• Click

word in the

to allow the word to remain as is.

Ignore Ignore All Change

Change All

to ignore all instances of the word.

to replace the word with the word in the

Suggestions

pop-up menu.

to replace all instances of the word with the

Change to

edit box.

Change to

Click

Options

select error- checking options.

Drag corner to change window size.

Change

edit box or select

Processing Documents - 39

Converting Images to Text

• Click

Change & Add

Change to

edit box and to add the word to the current user

dictionary. OmniPage Pro will still stop at future instances of the word in

the current document if the word con tains a suspect character or a Language Analyst correction.

After you select an option for the word, OmniPage Pro automatically continues to find the next possible spelling error.

3 Click

to save all changes and exit the operation.

Done

The OmniPage OCR engine can only perform a spelling check on words that it has recognized. It cannot check words that you have manually typed in the text view side of the document window.

If you cannot see the original images of words in the Proofread OCR dialog box or Verification window, it is likely that

OmniPage Document

is deselected in the

Panel. In this case, the image is discarded if you change pages.

Verifying Recognized Text

Y ou can compare r ecognized text against its original image to make sure that text was recognized correctly.

to replace the word with the word in the

Save Page Image in

Document

section of the Settings

To verify text against its original image:

Close button

Click the Verification window to zoom in for a closer view. Option-click to zoom out.

1 Make sure the Text View is active. 2 Hold down the Option key and double-click the word you

want to verify. Or, select the word and choose

Verify Text

in the

Edit menu. The Verification window opens and shows a clear close-up of

the original word and its surrounding a r ea in the image.

The image of the selected word is highlighted.

You can type in a new word to replace the selected word in the Text View.

3 Click the standard Close button to close the Verification

window.

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Displaying Color Markers

After OCR, certain text in the recognized document might be marked with color in the Text View. These include:

• Reject characters (red)

•Suspect words (green)

• Language Analyst replacements (blue)

The Text View must be active to hide, show, or clear markers.

Converting Images to Text

To permanently remove color markers, choose menu. All text reverts to black.

You can also temporarily hide color markers by choosing in the Edit menu. To show markers again, choose Edit menu. The current marker setting is used for all documents. For example, if displayed in any documents. Color markers are not retained when you export a document to another application.

Hide Markers

Getting Page Information

After OCR, you can choose statistical report showing how well OmniPage Pro recognized the current page.

Clear Marker s

Show Markers

is currently chosen, markers will not be

Show Page Info

in the Window menu to get a

in the Edit

Hide Markers

in the

The Info dialog box provides the following information:

• Source of the OCR, whether a scan performed by OmniPage Pro or a file that you have loaded (including the file name).

• Resolution of the scanned image, in dpi (dots per inch)

• Image Size, measured in pixels

• Number of characters on the page (including spaces)

Processing Documents - 41

Scheduling OCR

• Number of words on the page

• Recognition time in minutes and seconds This does not count scanning time, the time it takes to draw

manual zones, or the time spent writing data to disk.

• Number of reject (unrecognizable) characters

• Number of suspect (questionable) characters which OmniPage Pro made an attempt to recognize.

• Recognition rate in characters per second and words per minute.

OmniPage Pro can perform OCR on documents while y ou a re aw ay from your computer. You can schedule OCR processing for up to 256 OmniPage Documents or image files. Scheduled documents will be opened, unfinished pages will be recognized, and the documents will be saved as specified.

The

Input File List

displays all files in the processing queue

OmniPage Pro starts processingdocuments in the queue after the specified time

Choose

Schedule O CR...

in the Process menu to open the Schedule OCR

dialog box.

You can add files to the

Input File List

by setting up an input/output

system. You can also add files to the list manually.

OmniPage Pro must be running in order to process scheduled jobs. If you leave your computer unattended, be sure that no document is open in OmniPage Pro. Scheduled OCR cannot start until OmniPage Pro gets permission to close the current document.

OmniPage Pro uses the currently selected Settings Panel options when

Processing Documents - 42

it recognizes scheduled jobs. Pages in a document that have already been recognized will not be rerecognized.

Setting Up an Automatic Input/Output System

If you regularly receive documents that need to be converted to text, such as fax files, you can set up an input/output system to facilitate OCR processing. You can specify an input folder that OmniPage Pro will check every 30 seconds. When files are detected in the folder, they are added to the processing queue and recognized after the specified time. Recognized files are then placed in the designated output folder.

To set up an automatic input/output system:

Scheduling OCR

The

Input File List

displays all files in the processing queue

Select this to have OmniPage Pro add files detected in the input folder to the processing queue

1 Choose

Schedule O CR...

in the Process menu.

The Schedule OCR dialog box appears.

Click this to change the default input folder

Click this to change the default output folder

2Select

Automatically OCR files in the folder “Input Files.”

This tells OmniPage Pro to check the input folder every 30 seconds while it is running. Detected files are automatically added to the processing queue.

3 Click

Set Input...

Input Files

desired, and click

if you want to change the default input folder.

is the default input folder. Select another folder, if

Select

4 Click

Set Output...

if you want to change the default output

folder, file format, and save options. The output folder is where all recognized files are placed.

Output Files

desired, and click

is the default output folder. Select another folder, if

Select

Processing Documents - 43

5 Click OK in the Schedule OCR dialog box to save your settings

as specified.

Adding Individual Documents to the Schedule

If you have documents that need to be converted to text, you can manually add them to the processing schedule. Files will be recognized after the specified time. Recognized files are then placed in the designated output folder.

To add individual documents:

Scheduling OCR

The

Input File List

displays all files in the processing queue.

OmniPage Pro starts processing documents in the queue after the specified time.

1 Choose

Schedule O CR...

in the Process menu.

The Schedule OCR dialog box appears.

Click

Add Files...

to add a file to the processing queue.

2 Click

Add Files...

to open a dialog box for adding files.

3 Locate and select the files you want to add to the schedule.

• Click

4 Click

to place a selected file on the

Add Add All

Done

to place all files in the current folder on the list.

after selecting the desired files.

Selected Files

list.

The Schedule OCR dialog box displays the newly added files.

• Click

Modify... Remove

to change output options for an individual file.

to remove a selected file from the processing

queue.

5 Click OK in the Schedule OCR dialog box to save your settings

as specified.

Processing Documents - 44

Settings for Scheduled Files

The following settings in the Schedule OCR dialog box are used for all files in the processing queue.

When to Perform OCR

Files in the processing queue are recognized in order after the specified time.

•Select

Immediately

you click OK in the Sche dul e O CR di alo g bo x. If O mn iPa ge Pr o is watching an input fol der, it tries to r ec ogn iz e new f il es as soo n as it detects them.

•Select

After hh:mm

specified time.

Click each time element (hours, minutes, AM/PM) separately and use the arrows to change the selection as desired.

Delete input file after OCR is finished

Select this if you want the originally scheduled image files or OmniPage Documents deleted after they are recognized.

to start recognizing scheduled jobs as soon as

Scheduling OCR

to start processing scheduled jobs after a

If you have sele cted you do not select

Automatically OCR files in the folder “Input Files”

Delete input file after OCR is finished

, origina l fi les in the default input folder are moved to the output folder after processing so they do not get processed again.

Prompt before overwriting output files

Select this if you want to be warned about overwriting an existing file with the same name in the output folder. Otherwise, existing f iles will be overwritten.

Stop performing OCR as soon as an error occurs

Select this if you want OmniPage Pro to displa y an alert message if an error occurs. Otherwise, the failed job is flagged in the

Input File List

OmniPage Pro continues with the next job. To clear an error, select the job in the

Input File List

and click

Modify...

to reset the file.

Processing Documents - 45

and

Direct Input: Pasting Text into Other Applications

Default Output Options

All newly scheduled files have the same default output folder and file format assigned to them. Click options. The default file name is always the original file name with the word

Output

You can change the output folder, output file format, and output file name for any scheduled document. To do so, select a file in the

and click

List

Save

appended.

. Select the desired output options and then click

Modify

Set Output...

to change the default

Input File

Direct Input: Pasting Text into Other Applications

The Direct Input feature allows you to activate OmniPage Pro from the Apple menu, perform OCR on an image, and automatically paste the resulting text into another application.

For example, suppose you are working in your word processor and want to recognize text from a newspaper clipping so you can put it in your document. You can choose menu to start Omni Page P ro. After s cannin g and recogn izing t he artic le in OmniPage Pro, you can paste the text right at the cursor location in your word-processing document.

Supported Applications

Direct Input works with virtually any Macintosh application that supports pasting text from the Clipboard. However, your Macintosh

Choose this to activate the Direct Input feature.

OmniPage Direct Input

Processing Documents - 46

in the Apple

Using Direct Input

Click this icon to see Direct Input settings.

Direct Input: Pasting Text into Other Applications

must have enough memory to run OmniPage Pro and the application at the same time.

Text formatting, such as bold and italics, is retained if you are pasting into an application that supports RTF information. Otherwise, only plain text will be pasted.

Direct Input works best when you need to process just a few pages because some applications may not be able to paste very large amounts of text. It is possible to run out of memory during a large paste job if an application’s partition is almost full. If you need to recognize more than five pages, it is better to process the document in OmniPage Pro normally and then save the document in a file format compatible with your application.

Direct Input settings should be selected in OmniPage Pro before you use the Direct Input feature. Choose

Settings Panel

open the Settings Panel and then click the

in the Settings menu to

Direct Input

icon.

Select this if you want the

AUTO

button triggered as soon as you activate Direct Input. Text will be recognized automatically and pasted into your application.

To use Direct Input:

1 Align the pages in your scanner or automatic document feeder

(ADF) if you plan to scan.

2 Open or switch to the application in which you want to paste

recognized text. You do not need to open OmniPage Pro itself.

3 Place the cursor at the location in your document where you

want to insert recognized text.

Processing Documents - 47

Working Wi th Documents

4 Choose

OmniPage Pro opens in Direct Input mode. This adds a special

Auto Paste

Toolbar.

Automatic processing begins immediately if

Automatically on Launch

of the Settings Panel. Otherwise, you can scan or load images and perform OCR as

desired. Click recognized text into your open application. (Or, click the button if you want all steps started automatically.)

Auto Pasting does not support graphics. If you need to retain a document’s graphic elements, recognize the document in OmniPage Pro normally and then save the document in a file format that supports graphics and is compatible with your application.

OmniPage Direct Input

command to the Export button of the AutoOCR

Auto Paste

in the Apple menu.

Auto Paste

Input mode. It is automatically selected when you activate Direct Input.

was selected in the

whenever you are ready to insert

is only available in Direct

Begin Processing

Direct Input

section

AUTO

Working With Documents

The Document window allows you to look at and work with pages in the current document. Choose

Image View

in the Window men u (or am)

Processing Documents - 48

Working Wi th Documents

to display the Image View and make it active. Choose

Text View

in the

Window menu (or aj) to display the Text View and make it active.

Image View Text View

Current page number

Drag this splitter to the left or right to resize a view.

This section describes the following procedures:

• Resizing a Page View

• Saving a Document as You Work

• Changing Pages

• Reordering Pages

• Deleting a Page

• Undoing Edits

• Modifying Images

• Modifying Text

• Printing a Docume nt

• Closing a Document

• Quitting OmniPage Pro

Resizing a Page View

You can enlarge (zoom in) or reduce (zoom out) the view of a page displayed in the Image View or Text View.

Processing Documents - 49

Working Wi th Documents

You can select a setting in the determines how the Text and Image Views are displayed. See page 65 for more information.

To resize a page view:

1 Click the view (Text or Image) that you want to resize to make

that the active view.

2 Use one of the following methods to zoom in or out:

• Choose the Window menu.

• Click the box that displays the zoom percentage located along the bottom of the Document window. Select th e desired zoom setting in the pop-up menu.

• Image View only — click the Zoom tool in the Tool palette and then click the area of the image you want to enlarge. Option-click to reduce the view.

Zoom In, Zoom Out, Zoom to Width

Document

Saving a Document as You Work

Choose working document to disk. If the file is not saved as an OmniPage Document, the Save As dialog box appears every time you choose

Choose OmniPage Document and return to the last-saved version of the file. For example, if you have deleted important information or cut-and-pasted text inappropriately, choose reappear as it was when you last saved it.

in the File menu to write the contents of your current

Save

Revert to Saved

in the File menu to undo unsaved edits in an

Revert to Saved

section of the Settings Panel that

, or

Zoom to View

and the document will

Save

Processing Documents - 50

Changing Pages

You can change pages in a document in the following ways.

• Click the thumbnail of the page you want to display. Choose

Show Thumbnails

window if it is closed.

• Click the forward or backward arrow buttons next to the current page number located along the bottom of the Document window.

• Choose page number to open the Go to Page dialog box. Select

Last Page

in the Window menu to open the Thumbnail

The thumbnail of the currently displayed page has a shaded background.

Go to Page...

in the Edit menu or double-click the current

or enter a specific number in the

Working Wi th Documents

First Page

edit box.

Page

Processing Documents - 51

Reordering Pages

You can reorder pages in a document by dragging their th umbnails to different positions in the Thumbnail window. Choose in the Window menu to open the Thumbnail window if it is closed.

Deleting a Page

You can delete a page from a document that has at least two pages. For example, you may want to delete a page that was poorly scanned.

Click the thumbnail of the page you want to move and drag it above the desired page number.

Working Wi th Documents

Show Thumbnails

To delete the current page, choose Or, click the thumbnail of the page you want to delete and press the Delete key. Everything is discarded including the thumbnail, page image, and recognized text.

Undoing Edits

Choose produces an unwanted result in the Image View or Text View. After you choose command appears as

Delete Curren t Pa g e

in the Edit menu immediately to reverse an action that

Undo

it changes to

Undo,

Can’t Undo

. An action cannot be reversed if the

Redo

in the Edit menu.

Processing Documents - 52

Modifying Images

You can modify an image when the Image View is active. Choose

in the Window menu (o r am) to display the Image View and make

View

it active.

Rotating an Image

You can rotate a page image when the Image View is active. For example, if a page is accidentally scanned upside down, you can correct the orientation by rotating it.

Working Wi th Documents

Image

If you need to rotate a page, be sure to do so zones are deleted during page rotation.

There are two ways to rotate a page image:

• Click the Rotate buttons in the Tool palette to turn the entire page

90 degrees left, 180 degrees, or 90 degrees right.

• Choose

menu.

Erasing Areas of an Image

You can erase areas of the actual image using the Erase Image tool in the Tool palette. This is useful if you want to get rid of smudges, signatures, or other types of “noise” on the page before OCR.

To erase areas of an image:

1 Use the Zoom tool in the Tool palette to enlarge the area of the

2 Click the Erase Image tool in the Tool palette.

Rotate Left, Flip Vertical

image you want to erase.

This makes it easier to see what you are erasing.

The mouse pointer turns into a square box.

, or

Rotate Right

you create zones. All

before

in the Window

3 Click the box over the image area that you want to erase.

A bit of the image disappears with each mouse click. You can also hold the mouse button down and drag the mouse pointer over the area you want to erase.

Processing Documents - 53

Working Wi th Documents

If you do not want to permanently erase parts of the actual image, but want to omit areas of a page during OCR, identify the areas as zone types or do not include them in any zones at all.

Inverting an Image

OmniPage Pro cannot perform OCR properly on white text on a black background. To remedy this, you can invert an image (reverse the black and white elements) before OCR. However, if you invert an image with a color depth of 256 colors (8-bit), you can not re-invert it. Additionally, inverted color images appear unsatisfying.

To invert the contents of a zone:

1 Click the Draw/Select Zones tool in the Tool palette if it is not

already selected.

2 Select the zone you want to invert by clicking it.

Ignore

3 Choose

To invert an entire image:

1 Make the Image View active, but 2 Choose

Straightening an Image

OmniPage Pro cannot perform OCR properly if the scanned text of the image is not aligned horizontally. The Straighten button can be used to correct minor misalignment of the scanned image.

To straighten the image:

1 Click the Straighten button in the Tool palette.

Modifying Text

You can modify recognized text in the Text View before exporting it to another application. Choose display the Text View and make it active

Invert Selection

The black and white elements within the selected zone are reversed.

in the Edit menu.

Invert

The black and white elements in the entire image are reversed.

The scanned image is straightened and any color or grayscale information is maintained.

in the Edit menu.

do not

Text View

in the Window menu (or aj) to

select any zones.

See also “Proofreading OCR Results” on page 38.

Processing Documents - 54

Working Wi th Documents

Selecting All Text

To apply formatting, such as a particular font, to all text on a page, you can select the entire page by choosing The entire contents of a recognized page is selected when the Text View is active. To deselect the page, click anywhere within it.

Formatting Text

Use commands in the Format menu to apply font, font style, and font size formatting to selected text in your recognized document.

Cutting or Copying Text or Graphics

Select Al l

in the Edit menu (or aa).

Choose Clipboard. Cut items are removed from the Text View. Choose the Edit menu to place a copy of selected text or graphics on the Clipboard. Copied items are

You cannot cut or copy text and graphics at the same time. If both are selected, only the text will be placed on the Clipboard.

Text on the Clipboard can be pasted back into the Text View or into another application. Choose cursor location in the Text View. Graphics cannot be pasted into the Text View, but can be pasted into applications that support PICT format.

Deleting Text or Graphics

Choose delete selected text or graphics from the Text View.

in the Edit menu to place selected text or graphics on the

Cut

in the Edit menu (or press the Delete key) to permanently

Clear

Printing a Document

You can print one or more pages of a document. You can print recognized text if the Text View is active or page images if the Image View is active.

To select options for printing:

removed from the Text View.

not

in the Edit menu to place text at the

Paste

Copy

1 Choose

Page Setup...

in the File menu.

Processing Documents - 55

Working Wi th Documents

The options available in the Page Setup dialog box depend on your printer.

2 Select the desired options and then click OK.

To print pages:

1 Make the view (Text or Image) from which you want to print

active.

2 Choose

The dialog box that appears depends on your printer.

3 Select print options for your document.

If you are printing from the Image View, the dialog box displays t he that each page image fits on one printed page.

4 Click

If the Image View is showing a color image and you have a color-capable printer, you can choose to print the image in color.

Closing a Document

Choose OmniPage Pro. If you have not saved the document or if it has changed since the last save, you will be prompted to save it before closing.

in the File menu to close the current document in

Print Text...

Scale Images to Fit Page

to start the print job.

(or

Print Images...

) in the File menu.

option. Select this to ensure

Quitting OmniPage Pro

Choose OmniPage Pro. If the current document has not been saved or has changed since the last save, you will be prompted to save it before closing.

in the File menu (or aq) to close a document and exit

Quit

Processing Documents - 56

Exporting Documents

You can export original images or recognized text for use in other applications by:

• Saving a Document

• Copying a D oc u ment to the Clipboard

• Using Drag and Drop Functionality

Saving a Document

You can save recognized text, retained graphics, and original images to disk in a variety of file formats.

Save your document as an OmniPage Document file or as an image file if you want to reopen it in OmniPage Pro again. OmniPage Documents can retain all original images, zones, and recogni zed text. Image file formats retain only the original image.

To save a document:

Exporting Docu ments

Type in the desired name for your file.

Select save options when saving to formats other than

OmniPage Document

1 Choose

Save As...

You can also click the Export button with

in the File menu.

Save As...

selected in

the pop-up menu. The Save As dialog box appears.

Changes to

Data as:

Changes to

Gray Image (Low Resolution)

for a graphic file. (Low resolution is 150 dpi.)

The

Remove Frames on

Export

overall layout of a page and allows text to flow among sections.

Save Image

for a graphic file.

Save Color/

option maintains the

2 Select the folder where you want your file saved. 3 Type in a file name for your document. 4 Select the appropriate file format for your document in the

Format

pop-up menu.

Processing Documents - 57

Exporting Docu ments

The available file formats depend on the particular document you are saving. For example, if you a re saving an unr ecognize d image, you can only save it as an OmniPage Document or an image file. See “Supported File Formats” on page 120 for more information.

The True Page style set should only be used if your target application supports frame formatting. File formats that support frame formatting have a TP in front of their names in the Save As dialog box. If your target application can not handle frames, click the check box

in the Save As... dialog box.

Export

Remove Frames on

5 Select the appropriate save option if you are saving the

document in a file format other than OmniPage Document.

6 Click

Save

The document is saved to disk as specified. Retained graphics

are saved with the file if the selected format supports them.

The maximum file name length is 31 characters. File n am e s are appended with a “.” and a number when you select a save option that creates more than one file. This counts as part of the 31-character limit, so file names will get cut short if they are too long.

To save automatically after automatic processing:

1Set

Auto Save

as the command in the Export button’s pop-up

menu.

2 Click

when you are ready to start processing your

AUTO

document. The Auto Save dialog box appears first so you can select save

options for the document.

3 Select the desired save options and click

Save

Automatic processing occurs according to the selected commands. After the file is finished, it is automatically saved as specified.

Processing Documents - 58

Copying a Document to the Clipboard

You can copy every page of recognized text to the Clipboard. The text can then be pasted directly into another application. You can also copy zones in the Image View to the Clipboard.

Copying text to the Clipboard works best when you are copying just a few pages because some applications may not be able to paste very large amounts of text. If you have more than five pages, it is better to save the document in a file format compatible with your application.

To copy an entire document to the Clipboard:

Exporting Docu ments

1Set

2 Click the Export button or choose

Copying to the Clipboard this way does not support grap hics. However, you can copy a graphic to the Clipboard individually by selecting it and choosing

To copy zones to the Clipboard:

1 Make the Image View active. 2 Click the Draw/Select Zones tool in the Tool palette. 3 Select the zone you want to copy by clicking it. 4 Choose

To Clipboard

menu.

Every page of recognized text is copied to the Clipboard. Text

formatting, such as bold and italics, is retained if you paste it into an application that supports RTF information. Otherwise, only plain text is pasted.

Copy

•If a

Graphic

copied to the Clipboard as a PICT graphic.

•If a

Text

converted to text and the resulting text is placed on the Clipboard.

as the command in the Export button’s pop-up

To Clipboard

in the Edit menu.

Copy

in the Edit menu.

zone type is selected, the contents of the zone are

Automatic

zone type is selected, the zone is

in the Process

Processing Documents - 59

Using Drag and Drop Functionality

OmniPage Pro supports drag-and-drop functionality on System 7.5 (or later) and on systems that have it installed as a separate extension.

Dragging Thumbnails

You can drag a thumbnail from the Thumbnail window to the desktop or to another application that supports drag-and-drop functionality. The contents of a thumbnail is converted to a line-art PICT file with the same resolution as the original image.

Dragging Zones from the Image View

You can drag zones from the Image View to the desktop or to another application that supports drag-and-drop func tionality. The contents of the zones are converted to line-art PICT files with the same resolution as the original image (unless you are viewing a color image, in which case you get the color image).

Dragging Text or Graphics from the Text View

You can drag recognized text or retained graphics from the Text View to the desktop or another application that supports drag-and-drop functionality. Graphics are converted to PICT files with the same properties as the original image. For example, a grayscale image is converted to a grayscale PICT file.

Exporting Docu ments

Processing Documents - 60

Chapter 4

OmniPage Pro Settings

This chapter describes the settings you can select in OmniPage Pro. Make sure that settings are appropriate for your document

start processing it. You may have to experiment with different settings to get the results you want.

Please continue reading this chapter for information on these topics:

• AutoOCR Toolbar Settings

• Selecting Settings

• Scanner Settings

•OCR Settings

• Direct Input Settings

• Spelling Settings

• Document Settings

• Preference Settings

• Settings Guidelines

before

you

OmniPage Pro Settings - 61

AutoOCR Toolbar Settings

The AutoOCR Toolbar buttons allow you to take a document through each step of the OCR process. You can set var ious commands in the popup menus beneath the Image, Zone, OCR, and Export buttons. Or, you can choose in the submenu.

Pictures in the AutoOCR Toolbar buttons and menu commands in the Process menu change as you set different commands.

Image Commands

You can set the following Im age commands. Unless otherwise no ted, the selected commands are activated by clicking the Image button or during automatic processing.

Process Settings

Image button

AutoOCR Toolbar Settings

in the Process menu and choose commands

Zone

button

OCR

button

Export

button

Scan Image

Select

Scan Image

For more information, see “Scan ning Pages” on page 27.

Load Image

Select

Load Image

For more information, see “Loading Image Files” on page 28.

Zone Commands

You can set the following Zone commands. Unless otherwise noted, th e selected commands are activated by clicking the Zone button or during automatic processing.

One Column

Select

One Column

zones on single-column document images such as letters or memos. For more information, see “Creating Zones Automatically” on page 31.

to scan paper documents in your scanner.

to load existing image files such as TIFF or PICT files.

to have OmniPage Pro automatically draw and order

OmniPage Pro Settings - 62

Multi-column

AutoOCR Toolbar Settings

Select

Multi-column

order zones on multip le-col umn documen t images such as magazine o r newspaper articles.

For more information, see “Creating Zones Automatically” on page 31.

Tables

Select on table format document images such a s spreadsheets, or any page that contains a table.

For more information, see “Creating Zones Automatically” on page 31.

Mixed Pages

Select variety of page layouts. OmniPage Pro w ill automatically draw and order zones on each page.

For more information, see “Drawing Zones Manually” on page 33.

Zone Template

Select the name of a zone template file that you want to use to create zones on pages. Any zone templates yo u have created appear in the pop-up menu.

For more information, see “Creating Zone Templates” on page 102.

to have OmniPage Pro automatically draw and order zones

Tables

Mixed Pages

to have OmniPage Pro automaticall y draw and

if your document contains multiple pages with a

OCR Commands

You can set the following OCR commands. Unless otherw ise noted, the selected commands are activated by clicking the OCR button or during automatic processing.

Perform OCR

Select

Perform OCR

Pro analyzes the image and defines characters to produce editable text. For more information, see “Converting Images to Text” on page 37.

OCR&Proof

Select

OCR & Proof

check for errors afterward. For more information, see “Proofreading OCR Results” on page 38.

to recognize text on pages. During OCR, OmniPage

to recognize text on pages and then automatically

OmniPage Pro Settings - 63

Defer OCR

AutoOCR Toolbar Settings

Select

Defer OCR

automatic processing. When you click selected Image and Zone operations, but stops before OCR. You can then save the document as an Or, you can change the OCR command and activate another OCR operation.

Train OCR

Select

Train OCR

characters. For more information, see “Training OCR for Special Characters” on

page 103.

Export Commands

You can set the following Export commands. Unless otherwise noted, the selected commands are activated by clicking the Export button or at the end of automatic processing.

Save As

Select

Save As

command is not activated during automatic processing; you must click the button separately after OCR takes place.

For more information, see “Saving a Document as You Work” on page

50.

to tell OmniPage Pro to delay text recognition during

, OmniPage Pro does the

AUTO

OmniPage Document

to teach OmniPage Pro how to recognize special

to save a document in a specified file fo rmat. The

and process it later.

Save As

Auto Save

Select

Auto Save

at the end of automatic processing. For more information on auto saving, see page 64.

To Clipboard

Select

To Clipboard

Clipboard. The processing; you must click the button separat el y after OCR takes place.

Graphics and page formatting are not retained when you copy a document to the Clipboard. For more information, see “Copying a Document to the Clipboard” on page 59.

to save a document to a preselected location and fo rmat

to place a copy of a document’s recognized text on the

To Clipboard

command is not activated during automatic

OmniPage Pro Settings - 64

Auto Paste (Direct Input mode only)

Selecting Settings

Select you are using the Direct Input feature. If no application is open, text is placed on the Clipboard.

Selecting Settings

The Settings Panel is the central location of OmniPa ge Pro settings. To open it, click the Settings Panel button in the AutoOCR Toolbar or choose

The Settings Panel has six sections of options. Each section can be displayed by clicking its icon on the left.

Clickeach icon to view and select different Settings Panel options.

Auto Paste

Settings Panel

to paste recognized text into another application when

in the Settings menu.

Scroll to see more options.

To select Settings Panel settings:

1 Choose

Settings Panel

in the Settings menu to open the Settings

Panel.

2 Click the icons on the left side of the Settings Panel to displa y

settings for various sections.

3 Select the desired settings in each section.

Click the

Use Defaults

button in the Settings Panel if you wan t

to reset all Settings Panel settings to default values. You do not have to close the Settings Panel. The most recently

selected settings are retained until you select new ones.

See “Settings Guidelines” on page 79 to get settings recommendations for various types of documents and tasks.

OmniPage Pro Settings - 65

Scanner Settings

Click the

Scanner

the way your scanner scans a page.

Page Size Options

Select the dimensions of the pages you plan to scan in the menu.

•Select

Letter A4 Legal

Orientation Options

Select the orientation of the pages you plan to scan in the pop-up menu. Be sure to also load pages correctly in your scanner.

•Select

Portrait Landscape Flipped

degrees.

Flipscape

180 degrees.

icon in the Settings Panel to select options that control

To automatically open the Settings Panel to the

Scanner

click the Image button in the AutoOCR Toolbar when it is set to

Image

section, Option-

Size

Scan

pop-up

for 8.5 by 11 inch pages.

for 21 by 29.7 cm pages.

for 8.5 by 14 inch pages.

Orientation

for a vertically-oriented page.

for a horizontally-oriented page.

to automatically rotate a portrait page image 180

to automatically rotate a landscape page ima ge

Flipped

and

Flipscape

options are useful if you are scanning pages in a

book and have trouble positioning the book correctly in the scanner.

You can also rotate a page image after it is loaded into OmniPage Pro. For more information, see “Rotating an Image” on page 53.

OmniPage Pro Settings - 66

ADF Options

If you use a scanner with an automatic document feeder (ADF), you can use the following options.

•Select

your scanner’s ADF. This setting is useful when you want to scan a stack of pages at

once. If the first page in your ADF and you must click the Image button to scan each subsequent page.

•Select

both sides. OmniPage Pro scans pages and then prompts you to turn them

over so it can scan the reverse sides. If you have a stack of doublesided pages, be sure to also select scanning, page images are displayed in Image View in the correct order.

Scanner Options

The Scanner options area provides settings that give you control over the scanner you use with OmniPage Pro.

Scan until Empty

Double-sided Pages

Scanner Settings

(the default setting) to scan every page in

is not selected, OmniPage Pro only scans

to scan pages that have text printed on

Scan until Empty

. After

Color Depth

Three buttons appear on the left side of the Scanner options: Color, Grayscale, and Monochrome. Choose the setting that corre sponds to the type of scanning you want to do with OmniPage Pro.

Thresholding

3D OCR

Select

3D OCR

accuracy possible if you have a color or grayscale scanner. This technology uses the grayscale information on a page to view individual characters clearly and completely during OCR. This is recommended f or scanning degraded copies, text on colored or shaded backgrounds, and run-together or broken text characters.

3D OCR

Resolution

The Resolution option selects the dpi (dots per inch) resolution that is used for scanning pages with OmniPage Pro. If it is supported by your scanner (and its related driver), you may select a resolution o f up to 600 dpi. Color, however, is limited to 300 dpi.

Higher resolutions generally mean better accuracy, at the expense of increased file size and OCR processing time.

to get high-quality scanned images and the best OCR

is not supported by HP AccuPage scanners.

OmniPage Pro Settings - 67

Scanner Settings

Brightness

The Brightness option for scanning a page is like the brig htness setting used on a copy machine. This setting can compensate for variations in paper and pr int qual ity , so it c an ha ve a b ig in flu enc e on OCR accur ac y.

Click the

Brightness

check box to activate the adjustment (lighten or darken) for the brightness of the entire page. This is the only available Scanner option if you have a black-and-white (Monochrome) scanner.

To manually adjust the brightness,drag the box in the scrollbar or click the arrow buttons.

Contrast

The Contrast option for scanning a page is like the contrast setting used on a television. This setting is only activa ted if you have Grayscale or Color selected in the Scanner settings, and can compensate for variations in the gray shades or color tones used for text on the page. Depending on the gray or color content of the page, this setting can have a big influence on OCR accuracy.

Click the

Contrast

check box to activate the adjustment (lighten or darken) for the brightness of the entire page. The Contrast setting is not available if you have a black-and-white (Monochrome) scanner.

To manually adjust the contrast, drag the box in the scrollbar or click the arrow buttons.

OmniPage Pro Settings - 68

OCR Settings

To automatically open the Settings Panel to the

OCR

section, Option- click the OCR button in the AutoOCR Toolbar. (A document must be open for the button to be active.)

Input Options

Character Type

Click the

icon in the Settings Panel to select input and output

OCR

options that assist OmniPage Pro during recognition.

The Input Options area of the Settings Panel provid es settings for the type of characters in the scanned image, the use of a training file, and to automatically correct the page orientation.

Select the printed text characteristics of your document in the

pop-up menu.

Type

•Select

Normal Dot Matrix

for conventionally printed text characters.

for text characters printed with a 9-pin,

Character

monospaced dot-matrix printer.

Training File

training file

is a set of up to 256 pre-recognized text characters that OmniPage Pro compares with characters it is trying to recognize. Select a training file that you want OmniPage Pro to use in the pop-up menu.

is the only option if you have not created any

None

Training File

training files. Training files are useful for recognizing characters that might normally

be difficult to recognize. To create a training file, see “Training OCR for Special Characters” on page 103.

Automatically Correct Page Orientation

If a page is oriented incorrectly in the Image View, it will not be recognized properly. Select

Automatically Correct Page Orientation

have OmniPage Pro automatically correct an improperly oriented image by 90, 180, or 270 degrees during text recognition.

OmniPage Pro Settings - 69

OCR Settings

This feature is only used for documents on which zones have been created automatically (and not manually modified).

The

Automatically Correct Page Orientation

time. To increase processing speed, deselect this setting and make sure your page image is properly oriented in the Image View before performing OCR. To manually correct the orientation of a page, see “Rotating an Image” on page 53.

Output Options

The Output Options area of the Settings Panel provides settings for the style set used when creating documents, whether to ignore or retain graphics, and to set the character that appears for rejected (unrecognized) text characters.

Style Set Used When Creating Documents

Select the style set you want to use whenever a new document is created in OmniPage Pro. A style set contains one or more zone styles that you can apply to zones before OCR. This is si milar to applying styles to paragraphs in your word processor. During OCR, the selected styles specify how recognized text will be formatted.

In addition to the style sets that are shipped with OmniPage Pro, any style sets that you create appear in the pop-up menu. See page 93 for descriptions of built-in style sets and instructions for creating new style sets.

feature takes extra processing

To change the style set for pages that are already open, use the Zone Info palette that is displayed when the Image View is active. Choose

Zone Palette

Retain Graphics

Select graphics, such as photographs or drawings, in the recognized document. Files containing graphics that are exported to another application can be at 75 or 150 dpi depending on your Preferences setting in the Settings Panel.

To retain graphics, you must also do the following

in the Window menu to display the palette if it is closed.

Retain Graphics

if you want OmniPage Pro to retai n original

recognition:

before

OmniPage Pro Settings - 70

Show

Direct Input Settings

• Make sure resolution are selected in the Panel.

• Make sure that graphics on a page image are identified as zone types. These have green borders and display a gra phic ico n. See “Specifying Zone Types” on page 31 for more information.

For additional guidelines, see “Do you want to retain graphics in your document?” on page 89.

Reject Character

Unrecognizable characters are represented by a red reject character when recognized text is displayed in the Text View. Type the character you want to use in the a tilde (~).

For example, if OmniPage Pro could not recognize the J in REJECT, and the tilde (~) was the reject character, the string RE~ECT would appear in your recognized document.

Direct Input Settings

Click the Direct Input feature.

Save Page Image in OmniPage Docum ent

Direct Input

and the desired

Document

Reject Character

icon in the Settings Panel to select options for the

edit box. The default character is

section of the Settings

Graphic

Direct Input allows you to initiate OCR from the Apple menu and paste recognized text directly into another open application. See “Direct Input: Pasting Text into Other Applications” on page 46 for more information.

Direct Input settings should be selected feature because they influence what happens as soon as you use it.

you use the Direct Input

before

OmniPage Pro Settings - 71

Spelling Settings

Click the spell checking options. These settings are used by the Language Analyst during OCR and by the check-recognition process after OCR.

•Select

Begin Processing Automatically on Launch

OmniPage Pro to trigger the activate the Direct Input operation. Text will be recognized automatically and pasted into your application.

Deselect control when to start recognition. This is recommended if you want to check settings first or draw zones manually on the page image.

recognized document to be closed automatically after text is pasted into your application. You will the document in OmniPage Pro. OmniPage Pro will also close if it was not open before you activated Direct Input.

Deselect continue working with a document in OmniPage Pro after text is pasted into your application.

Begin Processing Automatically on Launch

Close OmniPage Document after Paste

Spelling

icon in the Settings Panel to select dictionaries and

button as soon as you

AUTO

not

if you want

if you want to

if you want the

be prompted to save

if you want to

Languages in Document Settings

Main Language

The Main Language pop-up menu enables you to language that is used for OCR. The languages specified when installing the OmniPage Pro software.

If the language you want to use for OCR does not appear in the Main Language pop-up menu, you can install the necessary language(s). Run the OmniPage Pro installer program, choose Custom installation, and then click to choose the Languages option. Use the rest of the normal installation procedure to insta ll the languages you want to use.

the main

choose

available

are those that yo u

OmniPage Pro Settings - 72

Spelling Settings

Additional Language(s)

In addition to the Main Language for recognition, you may select one (o r more) additional (secondary) languages for use with OCR. Because the consideration of additional language sets takes additional processor time, you should only activate this feature if your documents contain more than one language.

To select Secondary Language and dictionary:

1 Click the Select button in the Spelling area of the Settings Panel.

The Select Secondary Languages dialog appears.

2 Select the appropriate language for the document you plan to

recognize. Command-click to select more than one language. OmniPage Pro uses the character sets and determines that a

line of text is in a secondary language of the selected languages when it recognizes a page image.

3 Click OK to save your language selections.

You can save the current Settings Panel and language settings in a

settings file

. You can then load this file anytime you want to restore the

preselected values. See page 65 for more information.

User Dictionary

Select a user (personal) dictionary in the

User Dictionary

pop-up menu. For information on creating and editing user dictionaries, see “Creating User Dictionaries” on page 107.

OmniPage Pro Settings - 73

Spell Checking Options

Select any of these spell checking options for checking recognition or using the Language Analyst.

Use Language Analyst

Document Settings

Select unknown words with words most likely to be correct during OCR. The Language Analyst uses the current dictionaries and information about language context and usage rules to evaluate words, compute likely errors, and determine replacement words. This is similar to the automatic spell-checking feature that many word processors have.

•Select

Document Settings

Click the viewing and saving documents in OmniPage Pro.

Use Language Analyst

Ignore Proper Nouns

word not beginning a sentence that has a capitalized first letter followed by three or m ore lowercase letters (for example, He saw Jane throw...).

Ignore Abbreviations

capitalized letter followed by three or fewer lower case letters and a period (for example, Mrs., Dr., and so on).

Ignore Acronyms

word with a capitalized letter followed by three or fewer letters of which at least one is capitalized (for example, HUD, USDA, and so on).

Document

icon in the Settings Panel to select options fo r

to have the Language Analyst replace

if you want OmniPage Pro to ignore a

Document Display Settings

Select an option for displaying views in the Document window.

•Select

Automatically Adjust Selected View for Best Display

want OmniPage Pro to determine the optimal size of the Text and

if you

OmniPage Pro Settings - 74

Image View as you work. OmniPage Pro will activate and enlarge a view according to the current task.

•Select

Show Selected View Only

if you want OmniPage Pro to display the active view and hide the other view. This is recommended for small monitors.

OmniPage Pro determines which view should be visible according to the current task. To switch between views, you can choose

•Select

Image View

No Automatic Adjustments

(am) or

Text View

(aj) in the Window menu.

if you want Omn iPage Pro to

retain the views that you manually size.

Image View Text View

Drag this splitter to the left or right to resize a view.

Document Settings

Show Color Image if Available

This option enables you to show color images of your scanned pages, if you are using a color scanner, and have set the Color Scanner option in the Scanner settings of the Settings Panel,

When this option is selected, you can save, use, or export the color images from the scanner for other work. For example, you can click the Save button in the AutoOCR Toolbar to save the entire scanned image as a particular type of graphic file. Or, once you have performed OCR, you can drag and drop a zone defined as a Graphic zone type onto the Macintosh desktop (or any Macintosh application that supports drag and drop functionality).

The graphics that appear in the scanned image can be 75dpi or 150 dpi, and can have a color depth of 256 colors (8-bit) or thousands of colors (16-bit). These settings are defined described in “Preference Settings” on page 76.

Automatically Open Thumbnail Window

Select

Automatically Open Thumbnail Window for New Documents

want the Thumbnail window to open when you scan or load a brand new document into OmniPage Pro.

if you

OmniPage Pro Settings - 75

Save Page Image in OmniPage Document

Select

Save Page Image in OmniPage Documen t

OmniPage Documents. An image is the picture of a page that appears in the Image View when you scan a page or open an image file.

This setting must be selected while a page is currently displayed in the Image View. Otherwise, the page image is discarded when you change pages or close a document. Once an image is discarded, you must reload or rescan it to get it back.

to retain original images in

Preference Settings

Generally, you should only deselect

Document

immediately after you load or scan images.

You must sel ect pages or closing a document) if you plan to do these operations:

• Retain graphics during OCR

• Recognize or rerecognize images

• Compare recognized text to original images

Preference Settings

Click the general OmniPage Pro operations.

Save Page Image in OmniPage

if you want to save disk space and you plan to recognize text

Save Page Image in OmniPage Docume nt

Preferences

icon in the Settings Panel to select options for

(before changing

Memory required for various page sizes at the selected dpi and color depth

OmniPage Pro Settings - 76

General Preferences

The General Preferences settings provide control for unrecognized pages that you have scanned, and the prompt before deleting pages.

Auto Button Finishes All Unrecognized Pages

Preference Settings

Select

AUTO Button Finishes All Unrecognized Pages

OmniPage Pro to finish all pages in a document when you click the

button. If this is deselected, the

AUTO

current page.

The operations that occur during automatic processing depend on the currently selected commands in the AutoOCR Toolbar. See “Automatic Processing” on page 26 for more information.

Prompt before Deleting Pages

Select

Prompt Before Deleting Pages

an alert message when you try to delete a page. This gives you the option of canceling the delete operation.

See “Deleting a Page” on page 52 for more information.

Straightening Page Discards Color/Gray Image

Select

Straightening Page Discards Color/Gray Image

OmniPage Pro to discard all color (or grayscale) image da ta when you use the Straighten tool in the Tools palette. Choosing this optional allows the use of possibly better straightening a lgorithms.

If you choose this setting, be aware that using the Straigh ten tool will remove all color and grayscale data from the scanned image. You will not be able to save, or drag and drop co lor/grayscale components of the scanned image for other applications.

AUTO

if you want OmniPage Pro to display

if you want

button will only finish the

if you want

Retained Graphics

The Retained Graphics settings enable you to define the dpi (dots per inch) resolution as well as the color depth of graphic images in your scanned documents. These settings do not affect the accuracy of OCR.

The 150 dpi setting provides the highest resolution, but consumes the most disk space when the file is saved. You can use the 75 dpi setting to save disk space, with a corresponding loss of image quality.

OmniPage Pro Settings - 77

Preference Settings

The colors settings enable you to define the color depth of the scanned image. You can choose 256 colors (8-bit), or Thousands of colors (16-bit) depending on your needs for the scanned image. The memory requirements for each scanned page size, selected dpi resolution, and selected color depth appear at the bottom of the Preferences Settings Panel.

These settings are ignored if you have selected Monochrome or Gray Scale in the Scanner selection of the Settings Panel.

You can take advantage of these settings if you intend to use the scanned graphic image components for other work on your Macintosh. For example, you can use the Save As... button in the AutoOCR Toolbar to specify that all of the recognized graphic components are saved as TIFF or PICT files on your hard drive. The dpi and colors settings enable you to specify the quality of the scanned images that are available for other work.

OmniPage Pro Settings - 78

Settings Guidelines

The settings you select in OmniPage Pro can greatly affect OCR results. Make sure that settings are appropriate for your document begin processing. You may have to experiment with different settings to get the results you want.

Answer the following questions to get settings recommendations for your documents.

 What type of document are you processing?

Magazine or newspaper article Memo or letter Spreadsheet or table Legal document Mixed formats or not sure

 What is the quality of the original document?

Poor or not sure Good

 How much formatting do you want to keep?

None Some As much as possible

, page 86

, page 87 , page 87

, page 81

, page 82

, page 83

, page 85

, page 88

, page 80

, page 84

Settings Guidelines

you

before

 Do you want to retain graphics in your document?

, page 89

Yes

, page 90

 How many languages are in your document?

One language Select a main and other languages in the Settings panel under Spelling.

page 91

 Are you processing a large document?

, page 91

, page 92

Yes

, page 90

OmniPage Pro Settings - 79

What type of document are you processing?

Settings Guidelines

Magazine or newspaper article

Recommendations:

 Select the appropriate page size and

orientation in the Settings Panel if you are scanning.

 Choose the Zone setting that is

appropriate for your source material. For magazine or newspaper articles, this may be either the Multicolumn or Mixed setting.

 Modify zones manually if auto zoning

does not successfully create zones around all page areas you want to process. Omit unnecessary parts of the page such as separator lines between columns.

See Drawing Zones Manually on page 33.

 Save the current zones as a

template

recognition results and you often process documents with similar content and layout.

See Creating Zone Templates on page 102.

if you are satisfied with the

Scanner

section of the

zone

OmniPage Pro Settings - 80

What type of document are you processing?

Memo or letter Recommendations:

 Select the appropriate page size and

orientation in the Settings Panel if you are scanning.

 Choose the Zone setting that is

appropriate for your source material. For a memo or a letter, this is generally the One Column setting.

 Draw zones manually around any

graphics you want to retain. Identify them as

See Specifying Zone Types on page

31.

 Modify zones manually if the One

Column setting does not successfully create zones around all page areas you want to process.

See Drawing Zones Manually on page 33.

 Save the current zones as a

template

recognition results and you often process documents with similar content and layout.

See Creating Zone Templates on page 102.

Graphic

if you are satisfied with the

Scanner

zone types.

Settings Guidelines

section of the

zone

OmniPage Pro Settings - 81

What type of document are you processing?

Spreadsheet or table Recommendations:

 Select the appropriate page size and

orientation in the Settings Panel if you are scanning.

 Choose the Zone setting that is

appropriate for your source material. For a spreadsheet or table, this is usually the Tables setting.

 Modify zones manually if auto zoning

does not successfully create zones around all page areas you want to process.

See Drawing Zones Manually on page 33.

 Make sure an entire table is within one

Text

zone. Identify graphics you want to

retain as See Specifying Zone Types on page

31.

 Identify zones that only contain numbers

with the See Specifying Zone Contents on

page 101.

 Save the current zones as a

template

recognition results and you often process documents with similar content and layout.

See Creating Zone Templates on page 102.

Graphic

Numeric

if you are satisfied with the

Scanner

zones.

zone contents file.

Settings Guidelines

section of the

zone

OmniPage Pro Settings - 82

What type of document are you processing?

Legal document Recommendations:

 Select the appropriate page size and

orientation in the Settings Panel if you are scanning.

 Draw zones manually around the page

areas you want to retain. See Drawing Zones Manually on

page 33.

 Omit unnecessary parts of the page. For

example, do not include line numbers in a zone if you plan to renumber lines in your word processor.

You can also erase parts of the image you do not need. See Erasing Areas of an Image on page 53.

 Identify text-only areas as

Identify any graphics you want to retain as

Graphic

See Specifying Zone Types on page 31

 Save the current zones as a

template

recognition results and you often process documents with similar content and layout.

See Creating Zone Templates on page 102.

if you are satisfied with the

Scanner

zones.

Settings Guidelines

section of the

Text

zones.

zone

OmniPage Pro Settings - 83

What type of document are you processing?

Mixed formats or not sure Recommendations:

 Select the appropriate page size and

orientation in the Settings Panel if you are scanning.

 Choose the Zone setting that is

appropriate for your source material. With mixed formats of material, this is probably the Mixed setting.

 Modify zones manually if auto zoning

does not successfully create zones around all page areas you want to process. Delete zones around unnecessary parts of the page such as unwanted graphics.

See Drawing Zones Manually on page 33.

 Save the current zones as a

template

recognition results and you often process documents with similar content and layout.

See Creating Zone Templates on page 102.

if you are satisfied with the

Scanner

Settings Guidelines

section of the

zone

OmniPage Pro Settings - 84

What is the quality of the original document?

Settings Guidelines

Poor or not sure

Degraded copies, colored or shaded backgrounds, run-together or broken text characters

thick, run-together text

characters

thin, broken text

characters

Recommendations for scanning:

 Try to scan original documents rather than

copies.

 Select

Manual Brightness

Contrast

in the

Scanner

and

Manual

section of the Settings Panel if you have a color or grayscale scanner, and the page has crisp text on colored or shaded backgrounds.

 Experiment with the

Brightness

and

Contrast

settings, depending on your scanner. Lighten the setting for thick, run-together text characters and/or dark backgrounds. Darken the setting for thin, broken text characters.

Other recommendations:

 Select

 Modify zones to omit any smudges or

 Reverse white text on dark backgrounds. See

 Select

 Choose

 Ask senders to select

3D OCR

in the

Scanner

section of the Settings Panel if you are loading a grayscale image file that has run-together or broken text characters.

scribbles on the page. See Modifying Zones on page 35.

Or, erase smudges from the image. See Erasing Areas of an Image on page 53.

Inverting an Image on page 54.

Use Language Analyst

in the

Spelling

section of the Settings Panel.

Proofread OCR...

in the Edit menu to

locate possible errors after OCR.

FineorBest

mode when

they send faxes that you plan to recognize.

OmniPage Pro Settings - 85

What is the quality of the original document?

Settings Guidelines

Good

Clear, well-formed text characters on a clean, white background

well-formed text

characters

Recommendations:

 Select

 Deselect

Manual Brightness

in the

Scanner

section of the Settings Panel for the fastest processing if you are scanning.

Use a setting near the middle of the scrollbar.

Use Language Analyst

in the section of the Settings Panel for faster processing.

Spelling

OmniPage Pro Settings - 86

How much formatting do you want to keep?

Settings Guidelines

None

Keep plain text only

Some

Keep font characteristics and some paragraph formatting

Recommendations:

 Select

 Save the recognized document as ASCII Text.

 Use the Direct Input feature to paste small

Plain Formatas

page. See Applying Styles to Zones on page 93.

Or, copy the text to the Clipboard and paste it into your target application.

See Exporting Documents on page 57.

amounts of text directly into another open application.

See Direct Input: Pasting Text into Other Applications on page 46.

the style set for the

Recommendations:

 For single-column documents, select

Formats

multiple-column documents, select

Fonts

Or, create your own custom style set. See Applying Styles to Zones on page 93.

 Select the fonts you want mapped to various

font types. See Font Mapping on page 100.

 Save the recognized document to a file format

that supports the formatting. Formatting is not retained if you save to a file

format, such as ASCII Text, that does not support it.

Please refer to your target applications documentation to get information on recommended file formats.

as the style set for the page. For

as the style set for the page.

Similar

OmniPage Pro Settings - 87

How much formatting do you want to keep?

Settings Guidelines

As much as possible

Keep font characteristics, paragraph formatting, side-by-side columns, and graphic positioning

You can choose to remove frames when you export your document to your word processor. If you remove frames, text will flow among columns and OmniPage Pro maintains the overall layout of your document, such as column and graphic-element placement. This format is useful if you want to edit but also want to maintain the formatting of your document.

Using frames locks the position of text blocks.

Recommendations:

 Make sure all parts of the page are included

within zones and identified as the correct zone type.

See Specifying Zone Types on page 31.

 Select

 Select the fonts you want mapped to various

 Save the recognized document to a file format

 Experiment with different export file formats to

True Pageas

See Applying Styles to Zones on page 93.

font types. See Font Mapping on page 100.

that supports frame formatting. Recommended formats are marked with a

in the

Format

dialog box. See Saving a Document as You Work on page 50.

Please refer to your applications documentation to get information on working with frames.

see which one works best in your target application.

Formatting is not retained if you save to a file format, such as ASCII Text.

the style set for the page.

pop-up menu in the Save As

Frames and True Page

The True Page style set uses frames to match the page layout of the original. Recognized text and graphics get put into frames (formatting boxes), and positions are defined as of elements of the page.

Without frames, each element is placed sequentially down a page. A two-column image is reproduced as a left column followed by a right column. With frames, however, the frames appear side by side, as in the image.

You can export recognized test in the True Page style only if the target application recognizes frame formatting. This is indicated by the lettersTPbefore their format names in the Save As... dialog box.

OmniPage Pro Settings - 88

Settings Guidelines

Do you want to retain graphics in your document?

Yes

Keep graphics such as logos and photos during OCR processing

Recommendations:

 Select

 Make sure separate zones are drawn around

3D OCR

Manual Contrast

Settings Panel if you are scanning with a color or grayscale scanner and you want color or grayscale graphics.

If you have setting in the retain grayscale graphics. Instead, select the normal setting that corresponds to your HP scanner.

Retain Graphics

Settings Panel.

Save Page Image in OmniPage Document

the

Document

graphic areas and that they are identified as

Graphic

See Specifying Zone Types on page 31.

and

Manual Brightness

in the

Scanner

HP AccuPage

Select Scanner

section of the Settings Panel.

zone types.

selected as your scanner

dialog, you cannot

in the

OCR

and/or

section of the

Ways to export graphics after OCR:

 Save the document to the file format supported by

your word processor. Graphics are exported at 75 dpi and are supported by most word processors.

 Select the graphic in the Text View and choose

Copy

in the Edit menu. You can then paste the

graphic into applications that support graphics.

 Select the graphic in the Text View and drag it to the

desktop or to an application that supports drag and drop functionality.

 Choose

image file format and select

Each Graphic Zone on the Current Page

option.

Save As

in the File menu. Select the desired

Create One File for

as the save

OmniPage Pro Settings - 89

Settings Guidelines

Do you want to retain graphics in your document?

Ignore graphics such as logos and photos during OCR processing

Recommendations:

 Do not draw any zones around graphic areas if you

are drawing zones manually.

 Deselect

Settings Panel.

 Double-check that there are no zones around

graphics before performing OCR.

 Designate graphic zones to be ignored.

Retain Graphics

in the

OCR

How many languages are in your document?

One language Recommendations:

 Select the appropriate language for the

language in your document. See page 72 for information on selecting a

language.

 Select the appropriate main and user

dictionaries in the Settings Panel.

If you

do not

that matches the language in your document:

 Deselect

Spelling

 Check spelling in your target application

rather than checking recognition in OmniPage Pro.

The above features use dictionary information that will conflict with non- matching languages.

Use Language Analyst

section of the Settings Panel.

Spelling

section of the

have a main dictionary

in the

section of the

OmniPage Pro Settings - 90

How many languages are in your document?

Settings Guidelines

More than one language

Recommendations for more accurate processing:

Use this method if you have needed for your document.

1 Select a main and other languages in the

Settings panel under

2 Draw a zone.

See Creating Zones on a Page on page

29.

3 Perform OCR on the document and save the

text in the desired file format. OmniPage Pro will automatically detect on a line-by-line basis the multiple languages.

installed

Spelling

Are you processing a large document?

No Recommendations:

 Set the desired process commands and click

AUTO

to automatically process the page.

 Click the Image button to add more pages to

the document by scanning or loading images.

 Use the Direct Input feature to paste

recognized text directly into another application.

See Direct Input: Pasting Text into Other Applications on page 46.

all the languages

OmniPage Pro Settings - 91

Are you processing a large document?

Yes Recommendations if you have an

automatic document feeder (ADF):

 Select

 Insert blank pages to separate more than one

Other recommendations:

 Create and use a zone template if all pages

 Set the desired process commands and click

 Select

Scan Until Empty

section of the Settings Panel to scan a stack of pages at once. Otherwise, you must click the Image button to scan each subsequent page.

Double-Sided Pages

section of the Settings Panel to scan pages with print on both sides. You are prompted to turn the stack over when OmniPage Pro is ready to scan the other side.

job within a stack of pages. You can save pages between blank pages as separate files after OCR.

have similar zoning requirements. See Creating Zone Templates on page

102.

AUTO

to automatically process each page of

your document in order. If you want to draw zones manually on

pages, scan or load all pages, draw the desired zones, and then click recognize them.

Auto Save

during automatic processing. After selecting save options, you can leave the computer unattended to finish processing.

You can select options to save the recognized document as a single file, one file per page, or a new file after each blank page.

in the

Scanner

in the

AUTO

as the Export command

Settings Guidelines

Scanner

OmniPage Pro Settings - 92

Customizing OCR

OmniPage Pro has many features that allow you to customize the way your documents are handled during OCR. This chapter describes how to create and use these tools.

Please continue reading this chapter for information on these topics:

• Applying Styles to Z ones

• Specifying Zone Contents

• Creating Zone Templates

• Training OCR for Special Characters

• Creating User Dictionaries

• Creating Custom Settings Files

Applying Styles to Zones

Chapter 5

Much like applying styles to paragraphs in your word processor, OmniPage Pro allows you to apply styles to zones. During OCR, the selected styles specify how recognized text is formatted.

style set

formatting elements such as fonts, text flow, and indentation. Different zone styles can be applied to individual zones on a page.

contains one or more

zone styles

. A zone style comprises

Customizing OCR - 93

Applying Styles to Zon e s

Style sets and zone styles can be selected in the Zone Info palette that is displayed when the Image View is active. Choose

Show Zone Palette

the Window menu to display the palette.

Selected

style

current zone.

zone

for the

Built-In Styles Sets

OmniPage Pro is shipped with the following built-in style sets. Three style sets can be deleted, others allow only changes to their fontmapping settings, and others allow full editing of all text parameters.

Article

This style set retains as much text, paragraph, and page formatting as possible. Article retains text formatting with most zone styles.

Contemporary Memo

This style set retains as much text, paragraph, and page formatting as possible. Contemporary Memo does not use frames to preserve page layout.

Plain Format

This style set contains one style called default, plain, 10-point Geneva font. This does not attempt to retain any text or page formatting. You can, however edit the Plain format fonts and font sizes.

Selected

set

current page

Plain,

style

for the

which formats text in a

Similar Fonts

This style set retains as much text formatting as poss ible and some paragraph formatting. It contains one style called

Auto Fonts

Similar Formats

This style set retains as much text and paragraph formatting as possible. It contains one style called

Auto Detect.

and T rue Page is that Similar Formats does

The difference between this style

use frames to preserve the

not

page layout of a document such as side-by-side colum ns.

Customizing OCR - 94

Applying Styles to Zon e s

True Page

This style set retains as much text, paragraph, and page formatting as possible. It contains one style called

Auto Detect

which tries to discern all formatting automatically. True Page uses frames (formatting boxes) to precisely lock the positions of the text and graphics within their zones. Or, you can remove the frames and maintain the overall layout, yet gain easier editing.

The True Page style set should only be used if your target application (the application where a recognized document eventually ends up) supports frame formatting. File formats that support frame formatting have a TP in front of their names in the Save As dialog box. Even though you remove frames while exporting, you still have a file format that supports frames.

T ypewr iter Memo

This style set retains as much text, paragraph, and page formatting as possible. Typewriter Memo is optimized for source material created on a typewriter, or printed with a monospace font. Typewriter Memo does not use frames to preserve page layout.

In addition to the built-in style sets, OmniPage Pro is shipped with a number of sample style sets.

You can use only one style set for a particular page in a document. However, different style sets can be used for different pages in the same document.

To select a style set for a page:

1 Make the Image View of the page active.

Customizing OCR - 95

Applying Styles to Zon e s

The

Zone Info

closed, choose

palette appears automatically if it is open. If it is

Show Zone Info Palette

Current style set

2 Select the desired style set in the

menu. In addition to the built-in and sample style sets, any style sets

you create appear in the pop-up menu. See “Creating Style Sets” on page 97 for more information.

To apply styles to zones:

1 Make the Image View of the page active.

The

Zone Info

closed, choose

palette appears automatically if it is open. If it is

Show Zone Info Palette

in the Window menu.

Style Set for Page

pop-up

in the Window menu.

Zone style for current zone

2 Click the Draw/Select Zones tool in the Tool palette if it is not

already selected.

3 Select the zone you want to specify by clicking it.

• Shift-click to select additional zones.

• Double-click the Draw/Select Zones tool or choose

Select All

in the Edit menu to select all zones on the current page.

4 Select the desired zone style in the

Zone Style

pop-up menu.

Customizing OCR - 96

Available styles depend on the style set selected for the current page. (Built-in style sets only have one style each.) Styles are applied to zones during recognition.

Shortcut for applying zone styles

Hold the mouse button down while the mouse pointer is over a zone. A menu of all the zone styles in the current style set is displayed. Select the style you want to use for that zone. If a style set only contains one style, no menu will appear.

Creating Style Sets

You can create and use custom style sets. This is useful for keeping formatting consistent for particular types of documents.

For example, if you often recognize recipes, you can design a special style set that contains a style for the recipe title, a style for the list of ingredients, and a style for the directions. You can then use this style set for all the recipes you recognize.

Applying Styles to Zon e s

OmniPage Pro is shipped with a number of sample style se ts. You can use these as a starting point for creating custom styles for your documents. See page 99 for instructions on editing style sets.

To create a style set:

1 Choose

A dialog box appears displaying all available style sets.

2 Click 3 Enter a name for your style set.

Edit Style Set...

New

in the Settings menu

Customizing OCR - 97

Applying Styles to Zon e s

For example, you could enter

as the name if you are

Memos

creating a style set for memo-type documents.

4 Click

New

The Edit Style Set dialog box appears. style for every new style set.

Auto Detect

is the default

5 Click

to add a new style to the style set.

New

The New Zone Style Name dialog box appears.

6 Enter a name for the style you want to add and click OK.

For example, you could enter

Heading

as the name if you are

creating a style for heading-type paragraphs.

7 Select the desired formatting attributes for the style.

Repeat steps 5–7 to continue adding new styles to the style set.

8 Click OK when you are finished editing the style set.

Style sets are saved in a folder called

within your

Styles

installation folder.

9 Click

in the next dialog box if you do not want to create or

Done

edit any other style sets.

Customizing OCR - 98

To edit styles in a style set:

Applying Styles to Zon e s

The currently selected style

Settings for the currently selected style

Example of the currently selected styles

1 Choose

Edit Style Set...

in the Settings menu if you do not

already have your style set open.

2 Double-click the style set you want to edit.

The Edit Style Set dialog box lists the styles in the style set.

Click to make font- mapping selectionsfor the entire style set

3 Click the name of the style you want to edit.

The formatting attributes, such as font styles, for the selected style are displayed.

4 Change the formatting attributes for the style as desired.

Click the button to the left of any formatting attribute if you want to turn on an auto-detect option. This tells OmniPage Pro to detect the formatting for you.

5 Repeat steps 3 and 4 to edit other styles.

• Click

to delete a selected style from the style set.

Delete Default

to make a selected style the default style applied

to all zones when a style set is first selected for a page.

Customizing OCR - 99

Applying Styles to Zon e s

When you add a new style to a style set, its default formatting is based on the formatting of the last-selected style. Therefore, to base a new style on an existing style, select the existing style before creating the style.

To add new styles to the current style set:

1 Click

2 Enter a name for the style you want to add and click OK.

3 Select the desired formatting attributes for the new style.

4 Click OK when you are finished editing the style set. 5 Click

Font Mapping

Auto

automatically OmniPage Pro analyzes text and categorizes it as one of these font-types:

• Proportional Serif

• Proportional Sans-Serif

• Monospaced Serif

• Monospaced Sans-Serif

in the Edit Style Set dialog box.

New

The New Style Name dialog box appears.

For example, you could enter creating a style for heading-type paragraphs.

Repeat steps 1–3 to continue adding new styles to the style set.

in the next dialog box if you do not want to edit any

Done

other style sets.

is selected as the font setting for a zone style, OmniPage Pro

specified fonts to detected font types. To map fonts,

maps

Character spacing varies depending on the character; short lines finish off the letter strokes. The body text in this manual is an example of this font type.

Character spacing varies depending on the character; letter strokes do not have finishing lines. The headin gs in this manual are an example of this font type.

Character spacing is the same for each character; short lines finish off the letter strokes.

Character spacing is the same for each character; letter strokes do not have finishing lines.

&RXULHU

OCR-A

Heading

is an example of this font type.

as the name if you are

Customizing OCR - 100

Nuance OMNIPAGE PRO 8 FOR MACINTOSH User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

What Is Optical Character Recognition (OCR)?

About OmniPage Pro OCR

Basic Steps of OmniPage Pro OCR

The OmniPage Pro Interface

The AutoOCR Toolbar

The Document Window

The Thumbnail Window

Zone Info and Tool Palettes

The Settings Panel

Getting Online Help

Balloon Help

OmniPage Pro Guide

Product Support

Installation and Setup

System Requirements

Installing the Software

Starting OmniPage Pro

Registering OmniPage Pro

Selecting Your Scanner

Processing Documents

Basic Steps of OmniPage Pro OCR

Selecting Process Commands

Automatic Processing

Bringing Document Images into OmniPage Pro

Scanning Pages

Loading Image Files

Opening Documents

Creating Zones on a Page

Creating Zones Automatically

Specifying Zone Types

Drawing Zones Manually

Modifying Zones

Converting Images to Text

Performing OCR

Proofreading OCR Results

Verifying Recognized Text

Displaying Color Markers

Getting Page Information

Scheduling OCR

Setting Up an Automatic Input/Output System

Adding Individual Documents to the Schedule

Settings for Scheduled Files

Direct Input: Pasting Text into Other Applications

Supported Applications

Using Direct Input

Working Wi th Documents

Resizing a Page View

Saving a Document as You Work

Changing Pages

Reordering Pages

Deleting a Page

Undoing Edits

Modifying Images

Modifying Text

Printing a Document

Closing a Document

Quitting OmniPage Pro

Exporting Documents

Saving a Document

Copying a Document to the Clipboard

Using Drag and Drop Functionality

OmniPage Pro Settings

AutoOCR Toolbar Settings

Image Commands

Zone Commands

OCR Commands

Export Commands

Selecting Settings

Scanner Settings

Page Size Options

Orientation Options

ADF Options

Scanner Options

OCR Settings

Input Options

Output Options