Nuance TEXTBRIDGE PRO 9.0, TextBridge Pro - 9.0 User Manual

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User’s Guide

COPYRIGHT INFORMATION

Copyright © 1999 by ScanSoft, Inc. All rights reserved. No part of this

 

publication may be transmitted, transcribed, reproduced, stored in any

 

retrieval system or translated into any language or computer language

 

in any form or by any means, mechanical, electronic, magnetic, optical,

 

chemical, manual, or otherwise, without the prior written consent of

 

ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960.

 

This digital version contains the full copyrighted text.

 

The software described in this book is furnished under license and may

 

be used or copied only in accordance with the terms of such license.

IMPORTANT NOTICE

ScanSoft, Inc. provides this publication “as is” without warranty of any

 

kind, either express or implied, including but not limited to the implied

 

warranties of merchantability or fitness for a particular purpose. Some

 

states or jurisdictions do not allow disclaimer of express or implied

 

warranties in certain transactions; therefore, this statement may not

 

apply to you. ScanSoft reserves the right to revise this publication and to

 

make changes from time to time in the content hereof without obligation

 

of ScanSoft to notify any person of such revision or changes.

TRADEMARKS AND CREDITS

TextBridge is a registered trademark, and Smart Zones, Instant Access

 

OCR, and Custom Proof are trademarks, of ScanSoft, Inc.

 

Excel, Word, and Windows are trademarks of Microsoft Corp.

 

WordPerfect is a registered trademark of WordPerfect Corp.

 

Other terms used in this manual are the trademarks of their respective

 

holders.

 

Animated character designed by Dreamlight Incorporated.

 

www.dreamlight.com

 

Portions of this product copyright © 1994–1999, Inso Corporation.

 

Authors: Lois West and Beth Paddock

 

© SCANSOFT, INC.

 

9 Centennial Drive

 

Peabody, Massachusetts 01960

 

TextBridge Pro 9.0 User’s Guide

 

Part Number 00-09510-00

 

March 1999

CONTENTS

PREFACE

About This User’s Guide .............................

vii

Organization of this user’s guide ....................

viii

Documentation conventions.........................

ix

Related Documentation ...............................

x

Technical Support ...................................

xi

1 INTRODUCTION TO TEXTBRIDGE

Basic OCR Concepts ...............................

1–1

Features and Benefits ..............................

1–3

New Features .................................

1–4

Enhanced Features .............................

1–6

Other Features ................................

1–8

Documents TextBridge Can Recognize.................

1–10

Input Image File Formats ..........................

1–11

Output Text File Formats ..........................

1–12

Output Image File Formats.........................

1–13

Where to Go From Here............................

1–14

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2 INSTALLING AND SETTING UP TEXTBRIDGE

What Comes with TextBridge ........................

2–2

Supported Scanners................................

2–2

Installing and Testing Your Scanner ...................

2–4

System Requirements ..............................

2–5

Before Installing TextBridge .........................

2–6

Using TextBridge with Pagis......................

2–6

Uninstalling a Previous Version of TextBridge ........

2–6

Learning about TextBridge .......................

2–8

Installing TextBridge ..............................

2–9

Scanner Setup...................................

2–12

Setting Up Instant Access to TextBridge ...............

2–13

Uninstalling TextBridge ...........................

2–15

Where to Go From Here............................

2–16

3 OCR AND BASIC TEXTBRIDGE OPERATIONS

What is TextBridge OCR? ...........................

3–2

Page types....................................

3–2

Page sources ..................................

3–4

Recomposition .................................

3–4

Running TextBridge Standalone and Instant Access .......

3–6

Standalone Program ............................

3–6

Instant Access .................................

3–7

Improving Page Recognition with Settings ..............

3–8

Page Type Settings .............................

3–8

Text Document Settings ........................

3–13

Recognizing Other Languages .......................

3–15

Language Installation ..........................

3–16

Language Processing...........................

3–16

Where to Go From Here............................

3–18

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4 LEARNING TO USE TEXTBRIDGE

Before You Begin..................................

4–2

Ways You Can Use TextBridge .......................

4–2

Starting TextBridge................................

4–3

Using Automatic Processing .........................

4–5

Using Manual Processing ...........................

4–8

Performing Basic Operations.........................

4–9

Selecting the Page Source .......................

4–10

Selecting the Page Type ........................

4–11

Previewing the Page ...........................

4–12

Zoning the Page...............................

4–14

Proofreading the Document ......................

4–17

Saving the Document ..........................

4–18

Getting Help While Using TextBridge .................

4–20

Using the Welcome Window .....................

4–20

Using the Show Me How Window .................

4–21

Using Tips...................................

4–22

Getting Information from Help ...................

4–22

Using the TextBridge Web Site ...................

4–24

Where to Go From Here............................

4–24

5 SAMPLE SESSIONS WITH TEXTBRIDGE

Using the Sample Documents ........................

5–2

Session 1: Recognizing a Simple Document Using

 

Auto Processing.............................

5–7

Session 2: Using Instant Access to TextBridge...........

5–14

Session 3: Recognizing a Complex Document Using

 

Manual Processing .........................

5–20

Session 4: Processing Text, Pictures, and a Table ........

5–29

Where to Go From Here............................

5–38

Table of Contents

v

6 ADVANCED SAMPLE SESSIONS

Session 1: Processing a Document to Use in a Database.....

6–1

Session 2: Using Zone Templates and Page Types .........

6–7

Session 3: Training TextBridge OCR ..................

6–14

Where to Go From Here............................

6–20

INDEX

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PREFACE

ScanSoft, Inc. welcomes you to TextBridge Pro 9.0 for Windows® 95, 98, 2000, and Windows NT 4.0. (Subsequently referred to as “TextBridge.”)

The documentation that comes with TextBridge should provide all the information you need to operate TextBridge. The documentation includes this user’s guide, a Help system, and Release Notes. ScanSoft invites your comments about the information provided in the documentation.

Before going on to find out more about TextBridge, please read this preface because it describes these important items:

About this user’s guide

Related documentation

Technical support

ABOUT THIS USERS GUIDE

This user’s guide is a reference tool that provides information about TextBridge. It is for users with a wide range of computer experience. It assumes that you are familiar with the management and operation of your computer and Windows.

This manual is provided both in print and electronic form. The entire user’s guide is provided as a digital document in Adobe® Portable Document Format (PDF).

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To view the user’s guide you need Adobe Acrobat Reader which is installed with TextBridge unless you already have it on your PC. You can access the user’s guide from the installation menu and the TextBridge Program menu from the Start menu, or you can open it from Adobe Acrobat Reader. After you open it, you can view it on your PC and print all or part of it using Adobe Acrobat Reader.

Organization of this user’s guide

The user’s guide organization is as follows:

This Preface describes the documentation provided with

TextBridge and technical support.

Chapter 1 “Introduction to TextBridge” discusses TextBridge features. It also describes basic OCR concepts, documents TextBridge can recognize, supported scanners, and input file formats TextBridge can read and output file formats to which TextBridge can save the recognized text.

Chapter 2 “Installing TextBridge” describes what comes with TextBridge, system requirements, installation, Instant Access set up, and TextBridge uninstall.

Chapter 3 “OCR and TextBridge” explains document recognition and OCR concepts and the basic TextBridge functions.

Chapter 4 “Learning to Use TextBridge” describes the basic processes of using TextBridge.

Chapter 5 “Sample Sessions with TextBridge” walks you through several practice sessions designed to help you to learn and use the important features of TextBridge.

Chapter 6 “Advanced Sample Sessions” describes more complex and less frequent uses of TextBridge.

The Index provides a comprehensive list of topics to assist you in quickly locating the information you need.

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Documentation conventions

TextBridge documentation uses certain graphical elements and formatting to emphasize information and give more meaning to text.

Table 1: Documentation Conventions

bold

Introduces a new term or the first use of an

 

important term in a chapter. Sometimes used

 

to denote strong emphasis.

italic

Denotes titles of other user’s guides or books

 

and generic representations of file name entries

 

in examples; for example, filename

monospace

Denotes text that appears on the computer

 

screen such as examples, menu text, and

 

messages plus actual file names.

“ ” (quotes)

Denotes titles of chapters and sections in this

 

user’s guide.

Introduces tips that provide useful information about a procedural step or system function.

Note

Introduces information of note about the

 

current subject.

 

 

Preface

ix

RELATED DOCUMENTATION

TextBridge provides a comprehensive set of printed and digital documentation designed to assist you in learning and operating the product. The documentation provided with TextBridge covers all aspects of installation and operation.

Note Information provided in these documents is not duplicated in other documents except for basic information about TextBridge. If you do not find the information you want in a particular document, please check another.

Refer to the documentation in the following list for information:

Online Release Notes. Before or after you install TextBridge, read the Release Notes. These provide the most up-to-date information about TextBridge. During installation you can access the Release Notes from the installation menu. After installation you can access the Release Notes from the TextBridge Program menu in the Start menu.

Help. The Help system provides you with detailed information about using TextBridge. It includes instructions on how to get started in TextBridge, step-by-step procedures for most operations and user tips. Context-sensitive Help is always available by pressing F1 from any menu command or dialog box.

Online User’s Guide. An online version of the complete user’s guide is provided in Adobe Acrobat format (.pdf).

Printed User’s Guide. A printed version of the user’s guide is provided.

Note You may also need to refer to additional publications, such as the manufacturer’s documentation for your scanner.

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TextBridge Pro User’s Guide

TECHNICAL SUPPORT

If you should experience problems with TextBridge that you cannot resolve on your own using the documentation and software, contact TextBridge Technical Support at the following Web site:

www.scansoft.com.

The ScanSoft Web site provides a link to TextBridge pages, including Technical Support with Frequently Asked Questions, technical information bulletins, and a problem report form. Additional information about contacting TextBridge Technical Support is provided in the TextBridge Help menu.

The following information will assist Technical Support in solving the problem:

Your software version number

(This is on the back of the CD envelope and in the Help menu under About TextBridge.)

Your software serial number

(This is the serial number on the back of the TextBridge CD-ROM envelope and in the Help menu under About TextBridge.)

Your scanner make and model

A description of the steps that led up to the problem

If TextBridge generated an error message, a verbatim description of the error message or its number and when it appeared.

Preface

xi

1 INTRODUCTION TO TEXTBRIDGE

Welcome to ScanSoft’s TextBridgePro 9.0, optical character recognition (OCR) software for Microsoft Windows95, 98, 2000 and Windows NT 4.0.

This chapter provides an introduction to TextBridge including:

Basic OCR concepts

Features and benefits

Characteristics of documents TextBridge can recognize

Input image file formats

Output text file formats

Output image file formats

BASIC OCR CONCEPTS

OCR technology enables you to convert paper documents into fully editable text on your computer. Originally, OCR technology performed simple character recognition of text characters, numbers, and symbols. Today, TextBridge OCR includes full document recognition including recognizing text plus formatting such as headlines, multiple columns, tables, and running headers and footers and capturing photographs and line drawings. TextBridge even retains the layout of the original document when possible.

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You can use TextBridge to scan and convert printed pages to text documents for your word processor, spreadsheet program, web browser, database program, or other text application. Pages may be from most sources, including computer printers, fax machines, photocopiers, magazines, and newspapers. Pages can be black and white or color. TextBridge can also recognize standard page image files from fax modems, image applications, and other sources.

Using the latest document recognition technology from ScanSoft, TextBridge OCR uses its recomposition capability to produce a fully-editable electronic document with the original pictures and document layout (Figure 1–1,).

Original document

Recomposed document in word processor

Figure 1–1. TextBridge document recomposition

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TextBridge Pro User’s Guide

In most cases, TextBridge understands your original document’s format and maintains the layout, including columns, headers, footers, pictures, and picture captions. Pictures can be black and white, grayscale, or color.

Recomposition is possible only if your text program supports pictures and layout. For example, recomposition is supported in Microsoft Word and Corel WordPerfect but not in Notepad. Forms and documents created in desktop publishing programs are usually too complex for recomposition by TextBridge as well as your word processor. As a result, the text and pictures are retained but the full layout is not.

FEATURES AND BENEFITS

TextBridge offers many features designed to increase your productivity. Whether you need to capture a simple one-page letter, a magazine article, a spreadsheet, or a long transcript, TextBridge can save you valuable time and effort. In addition, TextBridge provides all the capabilities that experienced OCR users expect.

With TextBridge, you can import most paper documents or document image files to your computer. TextBridge attains the highest degree of OCR accuracy and provides the output in fully editable form in your favorite text program.

Introduction to TextBridge

1–3

New Features

TextBridge offers these major new features to increase your productivity:

Improved OCR accuracy. Dramatically save time and eliminate retyping.

Color and grayscale pictures and text. Recognition and output of color and grayscale pictures. Recognition of color text and text on a color or shaded background and output of black on white or white on black.

Improved table recomposition. Advanced analytical capability results in improved table reformatting. Ability to edit the entire table as well as individual cells for improved recognition. Cell table recomposition is supported even if you do not choose to retain layout.

Flexible multi-page document handling. Ability to view and manipulate the pages of a document using the page thumbnails. Zone multiple pages before recognition. Process the pages of a document in any order. Delete, rearrange, and re-recognize individual pages. You can also control the output.

Additional language recognition. Ability to recognize many Eastern, Central, and Western European languages.

Multiple language recognition. Ability to recognize multiple languages on the same page if all languages belong to the same language group.

Improved usability and user assistance. Enhanced ease of use including a redesigned user interface and extensive user assistance. User assistance includes a multimedia assistant, information screens, context-sensitive tips, status area messages, Help system, and printed and online documentation.

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TextBridge Pro User’s Guide

TextBridge Assistant. An easy-to-use assistant, guides you through each step of the most common TextBridge activities, such as how to scan a page and send it to Word, recognize an image file, and recognize just part of a page.

Improved batch processing. The ability to select multiple files and process each file separately plus the ability to schedule processing for a specific time in the future.

Integration with e-mail programs. Input to popular programs such as Lotus cc:Mail, Microsoft Outlook, and America Online (AOL).

Integration with the latest scanners. TextBridge works with the most recent scanners. The ScanSoft Web site at www.scansoft.com provides the latest information about supported scanners and getting your scanner to work with TextBridge.

HTML 4.0 output and WYSIWYG capability. Output files in the latest version of HTML and preserve the original look using cascading style sheets.

Dual page scanning. Scan both pages of an open book at the same time but handle them as two separate pages.

Easy database importing. Use of standard delimited text file output that allows you to import data into many databases.

Introduction to TextBridge

1–5

Enhanced Features

In addition to the new features, TextBridge offers enhanced features that were available in previous versions. These features are described in the following list:

Instant Access. Start TextBridge within most Windows text programs such as Word or Excel. After recognizing and converting the page, TextBridge then automatically pastes recognition data (text and pictures) directly into the program’s open document.

ToolTips. Instant context-sensitive information about commands, dialog boxes, and buttons on the interface.

Document recomposition. TextBridge offers true document recomposition to retain your original page layout. It reproduces multiple columns, tables, and pictures and keeps them in the same location as they are in your original document.

For example, when you specify output to the Microsoft Wordor Corel WordPerfect® format, TextBridge can retain the original document layout in fully-editable form, even for pages containing tables, line art, reverse video, drop caps, insets, and pictures.

When you edit the document, the original text flow is maintained.

When you specify output to the Microsoft Excelor Lotus 1-2-3 format, spreadsheets and cell tables retain their original layout as cell tables, not tabbed columns. When you edit the table information, the lines move to fit.

TextBridge supports formats for the programs that retain page layout in the following list:

Internet Explorer

Word 6.0, 7.0, 97, and 2000

Netscape

Word Perfect 6.0, 6.1, 7.0, 8.0, and 9.0

 

Any word processor that supports RTF

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TextBridge Pro User’s Guide

Retaining pictures is independent of retaining layout. Some text programs retain pictures even though they do not retain layout.

Page Types. TextBridge provides many predesigned Page Types to make processing more efficient. You do not have to go through a complicated process of determining and specifying settings for common types of pages. These Page Types automatically provide appropriate settings for the type of page you want to process. For example, there is a Letter page type and a Magazine page type that automatically activate settings for improved results for letters and pages from magazines.

Automatic zoning. TextBridge automatically zones your page into text, picture, and table zones.

Zone editing. You can edit the automatically recognized zones to further refine the zoning. Use zone editing to increase the accuracy and efficiency of page processing by reshaping zones, specifying the language, and renumbering them.

Built-in Proofreader. After document recognition, you can use the built-in proofreader to view and accept or correct any words that TextBridge suspects may not be recognized accurately. The proofreader provides suggestions from which you may choose.

Dynamic OCR training. You can train OCR to improve recognition accuracy as the job progresses. Use dynamic training with difficult documents, such as faxes or multi-generation photocopies. TextBridge enables you to interact with the OCR process by viewing then accepting or correcting its automatic recognition decisions. The software actually learns special symbols and words.

Output files to the latest version of programs. These include Microsoft Word 2000 and Excel 97, WordPerfect 9.0, and Adobe FrameMaker 5.0.

Introduction to TextBridge

1–7

Other Features

In addition to the features listed in the previous sections

TextBridge provides these other features.

Windows 98 and 2000 compatibility.

Broad scanner support. TextBridge supports most popular desktop scanners with TWAIN device interface standard.

Image processing. TextBridge accepts a wide range of images from a variety of sources for processing. Specifically, the program imports and recognizes online document images in BMP, PCX, DCX, TIFF, and XIF formats that originate from fax modems and other sources. For more information, see the “Input Image File Formats” section in this chapter.

Deferred processing. TextBridge enables you to scan all the pages of a document to a TIFF or XIF file, then later open the image file for document recognition. You can also save all the pages to a multi-page image file or save each page as a separate file.

Output text file formats including HTML. TextBridge supports a number of output text file formats, including word processor, desktop publishing, spreadsheet, HTML, and database formats. Now you can process your text for publication on the Web.

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TextBridge Pro User’s Guide

Preview of page images. TextBridge provides a set of tools for previewing page images before processing them. You can manually define areas of page images as zones to be processed and capture only the text, tables, or pictures you want. You can also edit the automatic zoning by adjusting the text, table, and picture zones.

Zone templates. After you create a set of zones, TextBridge lets you save and reload zone templates for new jobs. In this way you can consistently process or ignore specific areas on the same type of pages and save time without rezoning each page.

Re-usable training data. After you interactively train OCR, you can save the training data in a file. You can reload this training file for similar documents of the same page type. Using this training file assures the highest recognition accuracy without your having to repeat the training.

Custom dictionaries. To improve recognition accuracy further, you can create specialized word lists (scientific terminology, proper names, acronyms, and so on) within TextBridge or in ASCII text files and load them into TextBridge.

Two-sided document processing. If your scanner has a sheet feeder, you can scan the fronts (odd sides) of the pages first, then flip the stack and scan the reverse (even) sides. When scanning and recognition are complete, TextBridge automatically collates the text and keeps it in the original order.

Introduction to TextBridge

1–9

DOCUMENTS TEXTBRIDGE CAN RECOGNIZE

TextBridge includes a number of advances developed by ScanSoft, Inc. and at the Xerox Palo Alto Research Center (PARC). Consequently, TextBridge provides highly accurate OCR and format retention on the widest range of documents. TextBridge can recognize documents with the characteristics in the following list:

Documents printed on typewriters, phototypesetters, and impact, ink-jet, dot-matrix, and laser printers

Photocopied, degraded, or dirty documents

Documents with singleor multiple-column layouts

Spreadsheets and cell tables

Paper documents with black and white, grayscale, and color pictures including photos and line art

Page image files with black and white, grayscale, and color pictures

Dual page documents, such as bound books

Multi-page documents

Singleor multiple-page images from fax modems and other sources

Hard-copy faxes

Documents with point sizes ranging from 5-point to 72-point type in practically any typeface

Documents composed in any of many Eastern, Central, or Western European languages as well as one or more of the languages within one of these groups in the same document

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TextBridge Pro User’s Guide

INPUT IMAGE FILE FORMATS

The source of page images for TextBridge can be your scanner or it can be image files. TextBridge can recognize the following types of image file formats:

Image File Format

File Name Extension

Windows bitmap

.bmp

PCX

.pcx

Multi-page PCX used in some fax

.dcx

programs

 

Tag image file format (including

.tif, .ala

Alacrity TIFF)

 

Delrina WinFax fax image files

.fxr, .fxd, fxm,

 

.fxs

eXtended image file

.xif

Image files can be black and white (binary), grayscale, or color. TextBridge can process images in resolutions from 72 to 900 dots per inch (dpi). Recognition results are generally better from grayscale images than binary images. For the most accurate results, we recommend scanning grayscale images at 200 dpi. For better results on difficult documents, we recommend scanning grayscale images at 300 dpi; however, this requires more processing time.

Note Refer to the ScanSoft Web site at www.scansoft.com for the latest list of supported input image file formats.

Introduction to TextBridge

1–11

OUTPUT TEXT FILE FORMATS

TextBridge can convert its recognized text and pictures to files for the following programs and formats:

Programs and Formats

File Name

 

Extension

Ami Pro 2.0 and 3.0

.sam

dBase IV

.dbf

DisplayWrite 5

.rft

Excel 97 and 2000

.xls

Excel 3.0, 4.0, and 5.0

.xls

Excel for the Macintosh 3.0 to 7.0

.xls

FrameMaker

.mif

HTML WYSIWYG

.htm

HTML

.htm

Interleaf

.wps

Lotus 1-2-3

.wk1

Lotus Word Pro

.lwp

MultiMate Advantage II

.doc

PostScript

.ps

Professional Write 2.0 and 2.2

.doc

Quattro Pro for Windows

.wb2

RFT-DCA

.rft

Rich Text Format (RTF)

.rtf

RTF for the Macintosh

.rtf

Text

.txt

Text with line breaks

.txt

Text DOS format

.txt

Text with line breaks DOS format

.txt

Text comma-delimited

.csv

Text tab-delimited

.txt

Word 2.x (RTF)

.doc

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TextBridge Pro User’s Guide

Programs and Formats

File Name

 

Extension

Word 6.0 and 7.0 (RTF)

.doc

Word 97 and 2000 (RTF)

.doc

WordPerfect 4.2 and 5.1

.wpf

Word Perfect 6.0, 6.1, 7.0, and 8.0

.wpd

WordStar

.wsd

Works

.rtf

Microsoft Word (RTF) format is also accepted by a number of other applications, including ClarisWorks® and Adobe® PageMaker®, and WordPad. See the documentation for your particular application for more information about importing files in RTF format.

Note Refer to the ScanSoft Web site at www.scansoft.com for the latest list of supported output text files.

OUTPUT IMAGE FILE FORMATS

With deferred processing, TextBridge can convert its scanned documents and save them as image files for the following formats:

Programs and Formats

File Name

 

Extension

Tag Image File Format

.tif

eXtended Image File

.xif

We recommend XIF for deferred processing.

 

Introduction to TextBridge

1–13

WHERE TO GO FROM HERE

To learn how to install and set up TextBridge on your system, go to Chapter 2.

To learn how TextBridge recognizes a document and how you prepare TextBridge to do this, read Chapter 3. This chapter explains the basic concepts and functions of the software.

To learn how you use TextBridge to process simple and complex documents, refer to Chapter 4. It also explains how to view, zone, train, and proofread your document in TextBridge and edit your document in your word processor. Chapters 5 and 6 provide sample sessions.

The Help system provides a complete reference to the TextBridge user interface. Help includes overview information on key features, getting started instructions, step-by-step procedures for most operations and user tips. Typical user questions are answered in a “How Do I?” section and Troubleshooting helps when you have problems. Context-sensitive Help is always available by pressing F1 from any menu command or dialog box.

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TextBridge Pro User’s Guide

2INSTALLING AND SETTING UP TEXTBRIDGE

This chapter describes the TextBridge software installation and setup procedures. Specifically, it covers these topics:

What comes with TextBridge

Supported scanners

Installing and testing your scanner

System requirements

Before Installing TextBridge

Installing TextBridge

Setting up TextBridge with your Scanner

Setting up TextBridge Instant Access

Uninstalling TextBridge

To get started quickly, proceed to the installation procedure on page 2–9.

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2–1

WHAT COMES WITH TEXTBRIDGE

TextBridge comes with the following items:

One installation CD-ROM. The CD-ROM includes software programs, language packs, sample document image files, release notes, Help files, online user’s guide in Adobe PDF format, and Adobe Acrobat Reader.

A printed user’s guide to get you started.

Check to be sure that you have all the items listed above. If any item is missing from your TextBridge package, call your authorized ScanSoft dealer. To contact ScanSoft, visit the ScanSoft Web site at www.scansoft.com or refer to the Help system.

Note Be sure to register electronically or print and return the printed software registration form. Registration qualifies you for technical support and assures that you are kept up-to-date on new software releases and other information related to TextBridge and the ScanSoft family of products.

SUPPORTED SCANNERS

TextBridge works with many popular desktop scanners using your scanner's TWAIN interface. You can use TextBridge with any fully TWAIN-compliant scanner that provides a binary, grayscale, or color image in a supported size and resolution.

Exceptions to this include the design of some TWAIN drivers, i.e., the Hewlett-Packard Scanjet 5100C scanner with the PrecisionScan TWAIN interface, triple-pass scanners, and Visioneer sheetfed scanners.

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TextBridge Pro User’s Guide

Depending upon the design of your TWAIN driver, you may not be able to scan in color with TextBridge. If you have a triple-pass scanner, use it in single pass, black and white mode only.

If you have a Visioneer sheetfed scanner, use the Visioneer Paperport software and drag and drop an image onto TextBridge or your word processor.

An ISIS driver will be installed by TextBridge Pro 9.0 to support the Hewlett-Packard Scanjet 5100C model scanners. Other ISIS drivers previously installed on your system will be accessible through TextBridge Pro 9.0 and may work, however only the HP Scanjet 5100C ISIS driver is supported by ScanSoft.

The full list of scanners supported by TextBridge is always growing. Check the TextBridge Web site at www.scansoft.com to view the most up-to-date list of supported scanners.

Note Install your scanner before you install TextBridge.

Scanners require a TWAIN source driver or an ISIS driver, which are provided by the scanner or interface card manufacturer. Consult the scanner documentation for details about installing your scanner, interface card, and driver.

After installing your scanner, test that the scanner is functioning. Refer to the scanner manufacturer’s documentation to answer any questions about the scanner.

Note Your scanner must be working independently of TextBridge prior to connecting it to TextBridge.

In general, we recommend that you turn on your scanner before you turn on your PC.

Next, install and test your scanner.

Installing TextBridge

2–3

INSTALLING AND TESTING YOUR SCANNER

Refer the to manufacture's detailed instructions for installing your scanner. They provide the most precise information for setting up your scanner. The basic steps for installing a scanner are:

1.Install the correct scanner interface card (if one is necessary) in the PC bus. Note that many scanners simply plug into the PC’s parallel port, universal serial bus (USB), or occasionally the standard serial port.

2.Hook up your scanner to the interface card or standard port with the correct cable, and turn on the scanner then turn on your PC.

3.Install the system-level scanner driver (.sys) file, or TWAIN source driver on your PC’s hard disk, as directed by the scanner documentation.

4.Test the scanner using software tools provided by the manufacturer. After the scanner is functioning, go on to install and link your scanner to TextBridge software.

If your scanner runs independently of TextBridge, you can be sure that it is functioning correctly. Setting it up to run with TextBridge should then be a simple matter.

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TextBridge Pro User’s Guide

SYSTEM REQUIREMENTS

To install and run TextBridge, your Windows-compatible PC must be equipped with the following:

An Intel (or compatible) 80486 or Pentiummicroprocessor. We recommend Pentium for the best performance.

A VGA, SVGA, or multi-sync color monitor.

A minimum of 24 megabytes (MB) of random access memory (RAM). We recommend 32 MB for the best performance.

Microsoft Windows95, 98, or 2000 or Windows NT 4.0.

A hard disk with a minimum of 20 MB of free space in which to install TextBridge. This enables installation of the TextBridge software and one language pack. Please allow a half megabyte (.5 MB) for each additional language pack you intend to install. .

Another version of TextBridge is available for the Macintosh computer. Refer to the Web site at www.scansoft.com for further information. TextBridge will not run on Windows 3.1, NT 3.51, or OS/2

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BEFORE INSTALLING TEXTBRIDGE

After you install your scanner and check that it is working properly, you are ready to complete other preparations for installing TextBridge and learn more about TextBridge.

Using TextBridge with Pagis

The Pagis program from ScanSoft is a color scanning suite of software that enables you to scan, copy, fax, view and edit, index, search, and manage electronic documents and includes TextBridge.

When you insert the TextBridge CD-ROM into your CD-ROM drive and begin setup, if you have Pagis Pro 2.0 or later installed, you will be asked, “Do you want Pagis to use TextBridge 9.0 for OCR?”

Click Yes to use this version of TextBridge with Pagis. If you click No, this version of TextBridge is installed separately from your previous version, and Pagis will continue to use the previous version.

If you have an earlier version of Pagis (e.g., Pagis SE or Pagis Pro 97), continue to use the previous version of TextBridge with Pagis. TextBridge Pro 9.0 will be installed separately from your version of Pagis.

Uninstalling a Previous Version of TextBridge

When you insert the TextBridge CD-ROM into your CD-ROM drive, if there is a previous version of TextBridge installed, a dialog box appears and recommends that you to uninstall it. To save disk space, you can uninstall a previous version of TextBridge. If you choose not to do this before installing the new versions of TextBridge, you can uninstall at a later time.

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TextBridge Pro User’s Guide

To restore your PC to the state it was in before you installed the previous version of TextBridge, use the following procedure:

1.Close all active applications, including TextBridge.

2.On the Windows task bar, click Start.

3.Point to Programs, then point to the TextBridge folder.

4.Click TextBridge Uninstall.

The TextBridge Uninstall dialog box appears.

5.Click Yes to continue the uninstall process.

TextBridge proceeds with the uninstall. When it is finished, the Uninstall Complete dialog box appears.

Click No if you decide to quit the uninstall process.

6.Click OK to restart your computer.

With these steps finished, TextBridge is removed from your PC.

If you have saved any user dictionary, training, zone template, or text files in the TextBridge folder, these will not be deleted. You can use your user dictionary file with the new version of TextBridge. Just move it to

C:\Program Files\TextBridge Pro 9.0\Bin\User Dictionaries

Training data and zone templates created with earlier versions of TextBridge (including TextBridge Pro 98) cannot be used with this version of TextBridge. These files have a .tpl extension, and you can delete them. You can delete the entire TextBridge folder and its contents after you have moved any files that you want to keep to another location.

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Learning about TextBridge

When you insert the TextBridge CD-ROM into your CD-ROM drive, an autorun program on the CD-ROM launches TextBridge setup. After setup starts, select one of the options in the following list:

Install TextBridge Pro 9.0. The setup program begins for you to install the components of TextBridge.

View Release Notes. The Release Notes appear for you to read and review before you install TextBridge. The Release Notes provide information about TextBridge that was not available when the user’s guide and Help system were finalized. The Release Notes may include special installation instructions, known issues, in-depth information about using TextBridge with specific scanners and other programs, and other technical information.

View Online Documentation. If Adobe Acrobat Reader is not already installed on your PC, TextBridge starts Acrobat’s installation program. The complete online user’s guide appears for you to read and review.

Browse the CD. Windows Explorer opens the TextBridge CD for you to view the folders and files that come with the TextBridge installation program.

Visit ScanSoft’s Web site. Your Web browser goes to the ScanSoft Web page where there is additional information about TextBridge and other ScanSoft products. To use this, you must have a Web browser and a connection to the Internet.

Exit. Quit the TextBridge autorun program.

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TextBridge Pro User’s Guide

INSTALLING TEXTBRIDGE

This section provides procedures to install TextBridge.

Note If you want TextBridge to run on more than one version of Windows with a dual boot system, install TextBridge separately under each operating system.

Before you begin installation, quit any open applications so that only Windows is running. If you typically run programs in the background, close them as well. There should be no applications listed in the task bar and no floating toolbars on the Windows desktop. You can press CTRL + ALT + DEL to do this in the Close Program dialog box.

To install TextBridge:

1.Insert the TextBridge CD into your CD-ROM drive.

An autorun program on the CD-ROM launches the TextBridge setup program. (If necessary, you can use Windows Explorer and open the drive and double-click the autorun.exe program)

The TextBridge setup program menu appears.

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2.Click Install TextBridge Pro 9.0.

3.If you have Pagis 2.0 or later installed, a message asks if you want Pagis to use TextBridge Pr 9.0. Click Yes to use TextBridge Pro 9.0 or No to use your current version of TextBridge with Pagis.

4.Read the information in the Welcome dialog box, then click Next.

5.Read the Software License Agreement, then click Yes to proceed with the installation.

Click No if you do not accept the license agreement. The TextBridge installation ends without installing TextBridge.

6.The User Information dialog box appears. Enter your name, the name of your company if applicable, and the TextBridge serial number, then click Next.

The serial number is printed on the TextBridge CD-ROM sleeve.

7.The Choose Destination dialog box appears. Click Next to install TextBridge in the default folder.

If you prefer to install TextBridge in another location, click Browse and select the location.

8.The Setup Type dialog box appears. Choose the type of installation, then click Next.

Typical (Recommended for most users.)

Compact (Used for minimum installation.)

Custom (Used to select recognition languages to install and components you do not want to install.)

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TextBridge Pro User’s Guide

When you select Typical, TextBridge uses the language of your PC’s user interface as the default language to OCR your documents. It also installs English, French, German, Italian, and Spanish recognition language support.

When you select Custom, you can install additional recognition languages. Select only those languages that you will want because each language requires additional disk space on your hard drive. If you choose other languages for recognition after installation, TextBridge, will ask you to insert the CD so these languages can be installed.

During Custom installation, you can also choose not to install one or more the following components: the complete user’s guide in PDF, the Acrobat Reader with which to view the user’s guide, the Help system, the TextBridge Assistant and its associated files, the sample document images, and the Scheduler. We recommend installing all of these components because they provide valuable tools that help you to use TextBridge more efficiently.

When you select Compact, the TextBridge installation program installs the minimum number of components for you including the language of your user interface. Additional languages, the online user’s guide, Adobe Acrobat Reader, the TextBridge Assistant, and the Scheduler are not installed.

If disk space is an issue, choose Custom installation to install only the TextBridge elements you need, including the language of your user interface.

9.The Start Copying Files dialog box appears with a summary and lists the installation settings that you have selected.

Click Next to install the TextBridge files onto your PC. The TextBridge program is now installed.

10.Complete the electronic registration.

Follow the instructions in the registration dialog box.

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If your PC is not set up for electronic registration, please fill in the registration information and use the print or fax option to send it to ScanSoft. Registration helps you if you need to contact Technical Support and keeps you up-to-date about TextBridge and the ScanSoft family of programs.

Click Cancel in the ScanSoft TextBridge Product Registration dialog box if you do not want to register now.

If you do not complete the registration at this time, TextBridge reminds you to register after two weeks.

11.Specify when you want to restart your PC, then click Finish.

Restarting is necessary to complete the TextBridge setup. We recommend that you restart immediately. However, if you want to perform other activities before restarting, click No.

Congratulations! TextBridge setup is now complete, and your new software is installed on your PC.

SCANNER SETUP

The first time you attempt to scan after installing TextBridge, the Scanner Setup wizard is automatically run. You can also run the Scanner Setup wizard from the TextBridge program group in the Windows Start menu. Check that the proper driver for your scanner is selected.

For scanners not listed as supported by TextBridge (on the ScanSoft web site), be sure to use the Scanner Setup wizard scanner test. The scanner test assures operation of your scanner with TextBridge and determines optimal settings. You can also run the scanner test if you are experiencing problems with your scanner.

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1.On the Windows task bar, click Start.

2.Point to Programs, then point to the TextBridgePro 9.0 folder, and then point to the Setup folder.

3.Click Scanner Setup.

Scanner Setup is also available from the TextBridge Tools menu.

Follow the instruction in the Scanner Setup wizard to install or test your scanner setup.

SETTING UP INSTANT ACCESS TO TEXTBRIDGE

Instant Access enables you to use TextBridge directly from a number of other programs, such as Word. With Instant Access you can select TextBridge from the File menu of another program. TextBridge starts , recognizes your pages, and then pastes the results at the cursor in the open document.

You can use the TextBridge Instant Access Control Panel to specify which applications have Instant Access to TextBridge. Open the Instant Access Control Panel from the Start menu or from the TextBridge Tools menu.

Applications commonly used with Instant Access to TextBridge are listed on the Instant Access Control Panel.If a program that you want to use Instant Access from is not in the list in the Instant Access Control Panel, close the control panel, open the program, then open the control panel again. The program is now included in the list and can be selected.

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To provide Instant Access to TextBridge from an application, use the following procedure:

1.On the Windows task bar, click Start.

2.Point to Programs, then point to the TextBridgePro 9.0 folder, and then point to the Setup folder.

3.Click Instant Access Control Panel.

The TextBridge Instant Access Control Panel dialog box appears. TextBridge automatically lists the programs from which Instant Access is available as well as any programs that are currently open. TextBridge excludes any programs known not to work with Instant Access.

4.Click one or more programs in the list to select or unselect it. Click All to check all programs. Click None to uncheck all programs.

5.When you click OK, TextBridge will be available from the File menu in all the checked programs.

TextBridge is now listed in the File menu of the program(s) that are checked.

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TextBridge Pro User’s Guide

UNINSTALLING TEXTBRIDGE

To restore your PC to the state it was in before you installed

TextBridge, use the following procedure:

1.Close all active applications, including TextBridge.

2.On the Windows task bar, click Start.

3.Point to Programs, then point to the TextBridgePro 9.0 folder, and then point to the Setup folder.

4.Click TextBridge Uninstall.

The TextBridge Uninstall dialog box appears.

5.Click Yes to continue the uninstall process.

Click No to quit the uninstall process.

6.The Uninstall Complete dialog box appears. Click OK to restart your computer.

When you complete these steps, TextBridge is uninstalled from your PC.

If you have created any files in the TextBridge folder, your files and the folder are not deleted by Uninstall. You can delete the entire TextBridge folder and its contents after you have moved any files that you want to keep to another location.

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WHERE TO GO FROM HERE

To learn how TextBridge recognizes a document and how you prepare TextBridge to do this, read Chapter 3. This chapter explains the basic concepts and functions of the software.

To learn how you use TextBridge to process simple and complex documents, refer to Chapter 4. It also explains how to view, zone, train, and proofread your document in TextBridge and edit your document in your word processor. Chapters 5 and 6 provide sample sessions.

The Help system provides a complete reference to the TextBridge user interface. Help includes overview information on key features, getting started instructions, step-by-step procedures for most operations and user tips. Typical user questions are answered in a “How Do I?” section and Troubleshooting helps when you have problems. Context-sensitive Help is always available by pressing F1 from any menu command or dialog box.

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TextBridge Pro User’s Guide

2INSTALLING AND SETTING UP TEXTBRIDGE

This chapter describes the TextBridge software installation and setup procedures. Specifically, it covers these topics:

What comes with TextBridge

Supported scanners

Installing and testing your scanner

System requirements

Before Installing TextBridge

Installing TextBridge

Setting up TextBridge with your Scanner

Setting up TextBridge Instant Access

Uninstalling TextBridge

To get started quickly, proceed to the installation procedure on page 2–9.

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WHAT COMES WITH TEXTBRIDGE

TextBridge comes with the following items:

One installation CD-ROM. The CD-ROM includes software programs, language packs, sample document image files, release notes, Help files, online user’s guide in Adobe PDF format, and Adobe Acrobat Reader.

A printed user’s guide to get you started.

Check to be sure that you have all the items listed above. If any item is missing from your TextBridge package, call your authorized ScanSoft dealer. To contact ScanSoft, visit the ScanSoft Web site at www.scansoft.com or refer to the Help system.

Note Be sure to register electronically or print and return the printed software registration form. Registration qualifies you for technical support and assures that you are kept up-to-date on new software releases and other information related to TextBridge and the ScanSoft family of products.

SUPPORTED SCANNERS

TextBridge works with many popular desktop scanners using your scanner's TWAIN interface. You can use TextBridge with any fully TWAIN-compliant scanner that provides a binary, grayscale, or color image in a supported size and resolution.

Exceptions to this include the design of some TWAIN drivers, i.e., the Hewlett-Packard Scanjet 5100C scanner with the PrecisionScan TWAIN interface, triple-pass scanners, and Visioneer sheetfed scanners.

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TextBridge Pro User’s Guide

Depending upon the design of your TWAIN driver, you may not be able to scan in color with TextBridge. If you have a triple-pass scanner, use it in single pass, black and white mode only.

If you have a Visioneer sheetfed scanner, use the Visioneer Paperport software and drag and drop an image onto TextBridge or your word processor.

An ISIS driver will be installed by TextBridge Pro 9.0 to support the Hewlett-Packard Scanjet 5100C model scanners. Other ISIS drivers previously installed on your system will be accessible through TextBridge Pro 9.0 and may work, however only the HP Scanjet 5100C ISIS driver is supported by ScanSoft.

The full list of scanners supported by TextBridge is always growing. Check the TextBridge Web site at www.scansoft.com to view the most up-to-date list of supported scanners.

Note Install your scanner before you install TextBridge.

Scanners require a TWAIN source driver or an ISIS driver, which are provided by the scanner or interface card manufacturer. Consult the scanner documentation for details about installing your scanner, interface card, and driver.

After installing your scanner, test that the scanner is functioning. Refer to the scanner manufacturer’s documentation to answer any questions about the scanner.

Note Your scanner must be working independently of TextBridge prior to connecting it to TextBridge.

In general, we recommend that you turn on your scanner before you turn on your PC.

Next, install and test your scanner.

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INSTALLING AND TESTING YOUR SCANNER

Refer the to manufacture's detailed instructions for installing your scanner. They provide the most precise information for setting up your scanner. The basic steps for installing a scanner are:

1.Install the correct scanner interface card (if one is necessary) in the PC bus. Note that many scanners simply plug into the PC’s parallel port, universal serial bus (USB), or occasionally the standard serial port.

2.Hook up your scanner to the interface card or standard port with the correct cable, and turn on the scanner then turn on your PC.

3.Install the system-level scanner driver (.sys) file, or TWAIN source driver on your PC’s hard disk, as directed by the scanner documentation.

4.Test the scanner using software tools provided by the manufacturer. After the scanner is functioning, go on to install and link your scanner to TextBridge software.

If your scanner runs independently of TextBridge, you can be sure that it is functioning correctly. Setting it up to run with TextBridge should then be a simple matter.

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TextBridge Pro User’s Guide

SYSTEM REQUIREMENTS

To install and run TextBridge, your Windows-compatible PC must be equipped with the following:

An Intel (or compatible) 80486 or Pentiummicroprocessor. We recommend Pentium for the best performance.

A VGA, SVGA, or multi-sync color monitor.

A minimum of 24 megabytes (MB) of random access memory (RAM). We recommend 32 MB for the best performance.

Microsoft Windows95, 98, or 2000 or Windows NT 4.0.

A hard disk with a minimum of 20 MB of free space in which to install TextBridge. This enables installation of the TextBridge software and one language pack. Please allow a half megabyte (.5 MB) for each additional language pack you intend to install. .

Another version of TextBridge is available for the Macintosh computer. Refer to the Web site at www.scansoft.com for further information. TextBridge will not run on Windows 3.1, NT 3.51, or OS/2

Installing TextBridge

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BEFORE INSTALLING TEXTBRIDGE

After you install your scanner and check that it is working properly, you are ready to complete other preparations for installing TextBridge and learn more about TextBridge.

Using TextBridge with Pagis

The Pagis program from ScanSoft is a color scanning suite of software that enables you to scan, copy, fax, view and edit, index, search, and manage electronic documents and includes TextBridge.

When you insert the TextBridge CD-ROM into your CD-ROM drive and begin setup, if you have Pagis Pro 2.0 or later installed, you will be asked, “Do you want Pagis to use TextBridge 9.0 for OCR?”

Click Yes to use this version of TextBridge with Pagis. If you click No, this version of TextBridge is installed separately from your previous version, and Pagis will continue to use the previous version.

If you have an earlier version of Pagis (e.g., Pagis SE or Pagis Pro 97), continue to use the previous version of TextBridge with Pagis. TextBridge Pro 9.0 will be installed separately from your version of Pagis.

Uninstalling a Previous Version of TextBridge

When you insert the TextBridge CD-ROM into your CD-ROM drive, if there is a previous version of TextBridge installed, a dialog box appears and recommends that you to uninstall it. To save disk space, you can uninstall a previous version of TextBridge. If you choose not to do this before installing the new versions of TextBridge, you can uninstall at a later time.

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TextBridge Pro User’s Guide

To restore your PC to the state it was in before you installed the previous version of TextBridge, use the following procedure:

1.Close all active applications, including TextBridge.

2.On the Windows task bar, click Start.

3.Point to Programs, then point to the TextBridge folder.

4.Click TextBridge Uninstall.

The TextBridge Uninstall dialog box appears.

5.Click Yes to continue the uninstall process.

TextBridge proceeds with the uninstall. When it is finished, the Uninstall Complete dialog box appears.

Click No if you decide to quit the uninstall process.

6.Click OK to restart your computer.

With these steps finished, TextBridge is removed from your PC.

If you have saved any user dictionary, training, zone template, or text files in the TextBridge folder, these will not be deleted. You can use your user dictionary file with the new version of TextBridge. Just move it to

C:\Program Files\TextBridge Pro 9.0\Bin\User Dictionaries

Training data and zone templates created with earlier versions of TextBridge (including TextBridge Pro 98) cannot be used with this version of TextBridge. These files have a .tpl extension, and you can delete them. You can delete the entire TextBridge folder and its contents after you have moved any files that you want to keep to another location.

Installing TextBridge

2–7

Learning about TextBridge

When you insert the TextBridge CD-ROM into your CD-ROM drive, an autorun program on the CD-ROM launches TextBridge setup. After setup starts, select one of the options in the following list:

Install TextBridge Pro 9.0. The setup program begins for you to install the components of TextBridge.

View Release Notes. The Release Notes appear for you to read and review before you install TextBridge. The Release Notes provide information about TextBridge that was not available when the user’s guide and Help system were finalized. The Release Notes may include special installation instructions, known issues, in-depth information about using TextBridge with specific scanners and other programs, and other technical information.

View Online Documentation. If Adobe Acrobat Reader is not already installed on your PC, TextBridge starts Acrobat’s installation program. The complete online user’s guide appears for you to read and review.

Browse the CD. Windows Explorer opens the TextBridge CD for you to view the folders and files that come with the TextBridge installation program.

Visit ScanSoft’s Web site. Your Web browser goes to the ScanSoft Web page where there is additional information about TextBridge and other ScanSoft products. To use this, you must have a Web browser and a connection to the Internet.

Exit. Quit the TextBridge autorun program.

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TextBridge Pro User’s Guide

INSTALLING TEXTBRIDGE

This section provides procedures to install TextBridge.

Note If you want TextBridge to run on more than one version of Windows with a dual boot system, install TextBridge separately under each operating system.

Before you begin installation, quit any open applications so that only Windows is running. If you typically run programs in the background, close them as well. There should be no applications listed in the task bar and no floating toolbars on the Windows desktop. You can press CTRL + ALT + DEL to do this in the Close Program dialog box.

To install TextBridge:

1.Insert the TextBridge CD into your CD-ROM drive.

An autorun program on the CD-ROM launches the TextBridge setup program. (If necessary, you can use Windows Explorer and open the drive and double-click the autorun.exe program)

The TextBridge setup program menu appears.

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