Nuance TEXTBRIDGE PROFESSIONAL EDITION 8.5, TextBridge Pro - 8.5 - Macintosh User Manual

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TextBridge

PRO8.5

User's Guide

COPYRIGHT INFORMATION

Copyright © 1996-1999 by ScanSoft Inc. All rights reserved. No part of this

 

publication may be transmitted, transcribed, reproduced, stored in any

 

 

retrieval system or translated into any language or computer language in

 

any form or by any means, mechanical, electronic, magnetic, optical,

 

 

chemical, manual, or otherwise, without the prior written consent of

 

 

ScanSoft Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed

 

in the United States.

 

 

The software described in this book is furnished under license and may be

 

used or copied only in accordance with the terms of such license.

 

 

This program was written with MacApp®: Copyright © 1985—1999 Apple

 

Computer, Inc. The MacApp software is proprietary to Apple Computer, Inc.

 

and is licensed to ScanSoft for distribution only for use in combination with

 

TextBridge Professional for Macintosh.

 

 

This program was written with PowerPlant library © 1993—1999

 

 

Metrowerks.

 

IMPORTANT NOTICES

ScanSoft provides this publication “as is” without warranty of any kind,

 

 

either express or implied, including but not limited to the implied warranties

 

of merchantability or fitness for a particular purpose. Some states or

 

 

jurisdictions do not allow disclaimer of express or implied warranties in

 

 

certain transactions; therefore, this statement may not apply to you.

 

 

ScanSoft reserves the right to revise this publication and to make changes

 

from time to time in the content hereof with-out obligation of ScanSoft to

 

notify any person of such revision or changes.

 

 

Apple Computer, Inc. makes no warranties whatsoever, either express or

 

implied regarding this product, including warranties with respect to its

 

 

merchantability or its fitness for any particular purpose.

 

TRADEMARKS AND CREDITS

TextBridge is a registered trademark and Smart Zones and Instant Access

 

OCR, are trademarks, of ScanSoft, Inc.

 

 

Apple, the Apple logo, AppleScript, Macintosh, and OneScanner are

 

 

trademarks of Apple Computer, Inc.

 

 

Excel, Word, and Windows are trademarks of Microsoft Corp.

 

 

WordPerfect is a registered trademark of WordPerfect Corp.

 

 

Other terms used in this manual are trademarks of their respective holders.

 

Portions of this product copyright © 1994—1997 Inso Corp.

 

 

Designed by Jim Cahill; written by Sadie DeSimone, Jim Cahill, and Beth

 

Paddock; illustrated by Sadie DeSimone and Beth Paddock.

 

 

© SCANSOFT, INC.

 

 

9 Centennial Drive

 

 

Peabody, Massachusetts 01960

 

 

TextBridge Professional Edition User’s Guide

(v8.5)

June 1999

CONTENTS

 

PREFACE

 

 

About This Manual ..................................

ix

 

Organization of this manual ........................

x

 

Documentation conventions........................

xii

 

Other Reading Material..............................

xiii

 

Customer Support ..................................

xiv

1

INTRODUCTION

 

 

TextBridge Pro Features and Benefits..................

1–2

 

Productivity features unique to TextBridge Pro........

1–3

 

Other TextBridge Pro features.....................

1–3

 

Documents TextBridge Pro can recognize ............

1–6

 

Supported Text Formats ............................

1–7

 

Scanner Support ..................................

1–8

 

On-Line Help for TextBridge Pro......................

1–9

 

Where to Go From Here............................

1–11

2

INSTALLATION

 

 

System Configuration and Performance.................

2–1

 

Installing and Testing Your Scanner ...................

2–2

 

Basic scanner installation steps....................

2–3

 

Installing TextBridge Pro Software ....................

2–3

 

Run the TextBridge Pro Installer...................

2–4

 

Select a scanner driver ..........................

2–9

 

Where to Go From Here............................

2–12

 

Un-installing TextBridge Pro........................

2–13

 

TextBridge Professional Edition User's Guide

iii

3

TEXTBRIDGE PRO TOOLS

 

 

Main Window ....................................

3–1

 

Main toolbar ..................................

3–2

 

Preferences panel ..............................

3–2

 

View area ....................................

3–2

 

Toolbars ........................................

3–3

 

Main toolbar ..................................

3–4

 

Preview toolbar ................................

3–6

 

Training toolbar ...............................

3–9

 

Preferences Panel ................................

3–11

 

Menus and Commands ............................

3–12

 

File menu ...................................

3–12

 

Edit menu ...................................

3–15

 

View menu ..................................

3–18

 

Process menu ................................

3–20

 

Recognize menu...............................

3–22

 

Scanner menu ................................

3–28

 

Where to Go From Here............................

3–31

4

USING TEXTBRIDGE PRO

 

 

Preparing the Job .................................

4–1

 

Setting job preferences ..........................

4–3

 

Setting scanning preferences......................

4–9

 

Scanning and Converting a Document.................

4–12

 

Scanning a single-sided document .................

4–12

 

Scanning a double-sided document ................

4–15

 

Scanning Pages for Deferred Processing ...............

4–16

 

Recognizing and Converting Image Files ...............

4–20

 

Previewing Pages Before Processing ..................

4–23

 

Training TextBridge Pro During Recognition............

4–28

 

Using TextBridge Instant Access OCR.................

4–32

 

Where to Go From Here............................

4–35

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TextBridge Professional Edition User's Guide

5

TUTORIALS

 

 

TextBridge Pro Interface ............................

5–1

 

Sample Documents ................................

5–3

 

Tutorial Session 1: Automatic Operation ................

5–5

 

Tutorial Session 2: Capturing Parts of a Document ........

5–7

 

Tutorial Session 3: Interactive Training ...............

5–12

 

Tutorial Session 4: Instant Access OCR................

5–15

 

Tutorial Session 5: Document Recomposition............

5–17

 

Notes About Document Recomposition..............

5–18

 

Where to Go From Here............................

5–20

6

TIPS AND TECHNIQUES

 

 

Getting the Best Document Recognition ................

6–1

 

Use and maintain your scanner properly .............

6–2

 

Adjust scanner brightness ........................

6–3

 

Adjust for colors ...............................

6–5

 

Use the fax filter ...............................

6–5

 

Process multiple documents separately ..............

6–6

 

Create a custom dictionary .......................

6–8

 

Use interactive training tools .....................

6–9

 

Use Smart Zones............................

6–11

 

Tips for Efficient Processing ........................

6–12

 

Use job preferences to define your document .........

6–12

 

Zone to capture only the data you want .............

6–17

 

Save and load zone templates ....................

6–18

 

Save and load training data......................

6–19

 

Use deferred processing for long documents..........

6–20

Table of Contents

v

A TROUBLESHOOTING AND ERROR CORRECTION

 

 

What To Do if You Have a Problem ....................

A–2

 

Error messages and possible solutions..................

A–3

 

Installation Problems .............................

A–22

 

Basic Troubleshooting for Installation Problems ......

A–22

 

Scan Problems...................................

A–23

 

Basic Troubleshooting for Scan Problems ...........

A–23

 

Problems using a TWAIN driver ..................

A–24

 

Assorted scanner driver problems .................

A–26

 

Expected scan options are grayed out— (TWAIN or

 

 

Adobe Photoshop Import Plug-in) ...........

A–26

 

Scan problems after Clicking GO..................

A–27

 

Crash Problems..................................

A–29

 

Basic Troubleshooting for Crashes.................

A–29

 

TextBridge-Specific Crash Problems ...............

A–30

 

Processing image files created by other applications ...

A–30

 

Instant Access OCR Problems ....................

A–31

 

TextBridge Instant Access OCR Problems ...........

A–31

 

Problems with TextBridge Pro or Instant Access OCR..

A–33

 

Final Check for Unresolved Problem ..................

A–34

B

SAMPLE DOCUMENTS

 

 

Markplan .......................................

B–2

 

Zonepic .........................................

B–3

 

Plexis ..........................................

B–4

 

Resume .........................................

B–5

 

3col ............................................

B–6

vi

TextBridge Professional Edition User's Guide

C

APPLESCRIPT INTERFACE

 

 

Writing TextBridge Scripts

.......................... C–2

 

Writing TextBridge Scripts ..........................

C–2

 

Record a script.................................

C–2

 

Sample scripts.................................

C–4

 

TextBridge Pro Objects .............................

C–5

 

application....................................

C–5

 

docFormatter..................................

C–6

 

imageSource ..................................

C–7

 

Recognizer...................................

C–10

 

TBDictionary.................................

C–15

 

TBLanguage .................................

C–16

 

TBTrainingData ..............................

C–17

 

TBZones ....................................

C–18

 

Zone .....................................

C–19

 

TextBridge Pro Commands .........................

C–20

 

CancelPage ..................................

C–20

 

ContinueJob .................................

C–21

 

DeskewImage ................................

C–21

 

InvertImage .................................

C–22

 

Rescan .....................................

C–23

 

SaveTraining.................................

C–23

 

SaveZones ...................................

C–24

 

StartJob ....................................

C–25

 

StopJob .....................................

C–25

 

Synchronize..................................

C–26

GLOSSARY OF TERMS

INDEX

Table of Contents

vii

PREFACE

ScanSoft Inc. welcomes you to TextBridge® Pro 8.5 for

Macintosh™.

TextBridge Pro incorporates powerful optical character recognition (OCR) technology and an easy-to-use interface so you can quickly convert paper documents into fully-editable text files, complete with the original layouts.

Files produced by TextBridge Pro are compatible with a variety of word processing, desktop publishing, data base, and spreadsheet applications.

Before going on to find out more about TextBridge Pro, please read this preface as it describes these important items:

About this manual

Documentation conventions

Other reading material

Customer support

ABOUT THIS MANUAL

This user’s guide includes introductory, procedural, and tutorial information designed primarily for non-technical users. However, you should be familiar with the management and operation of your Macintosh computer.

Note This manual should provide all the information you need to operate TextBridge Professional Edition. However, ScanSoft invites your comments about the information provided here. Please make sure to register your software, and provide any comments to ScanSoft as directed.

TextBridge Professional Edition User's Guide

ix

Organization of this manual

This manual is designed both as a training tool and a reference tool. It includes practical tips and techniques, troubleshooting and error correction, sample documents, and AppleScript information. It is organized as follows:

Chapter 1, “Introduction,” discusses TextBridge Pro features and benefits, lists the supported scanners, lists the supported output text formats, and discusses the AppleGuide online Help system.

Chapter 2, “Installation,” provides step-by-step instructions to install TextBridge Pro software and link it with your scanner or other input device. This chapter also provides information about System Configuration and System Requirements. If you want to get started immediately, go directly to this chapter for full installation instructions.

Chapter 3, "TextBridge Pro Tools," provides a complete reference to menus, commands, toolbars, and other components of TextBridge Pro’s user interface.

Chapter 4, “Using TextBridge Pro,” provides step-by-step procedures to process paper documents and online page images to usable text files on your Macintosh. It describes how to use TextBridge Pro in both automatic and interactive modes.

x

TextBridge Professional Edition User's Guide

Chapter 5, “Tutorials,” walks you through several practice sessions designed to provide a firm basis on which to learn and use the important features of TextBridge Pro.

Chapter 6, “Tips and Techniques,” provides practical suggestions for getting the best performance from TextBridge Pro.

Appendix A, “Troubleshooting and Error Correction,” lists the error messages that can be generated during TextBridge Pro operation and suggests ways for correcting the errors.

Appendix B, “Sample Documents,” describes the online sample documents that are provided with TextBridge Pro.

Appendix C, “Apple Script Interface,” describes the Apple events supported by TextBridge Pro and explains how to use them in scripts.

The “Glossary of Terms” defines words, phrases, and concepts used in TextBridge Pro documentation.

The “Index” provides a comprehensive index for quickly locating the information you need.

Preface

xi

Documentation conventions

As described in Table P–1, TextBridge Pro documentation uses certain graphical elements and formatting to emphasize information and denote meaning in text.

Table P–1. Documentation Conventions

bold

Introduces a new term, or the first use of an

 

important term in a chapter; also sometimes

 

used to denote strong in-line emphasis.

italic

Denotes titles of other manuals or books. Also

 

used to denote generic representations of file

 

name entries in examples, for example,

 

filename

monospace

Denotes examples, menu text, actual file names

 

or messages that appear on the computer

 

screen.

“ ” (quotes)

Denotes titles of chapters and sections in this

 

manual.

Introduces tips that provide useful information about a procedural step or system function.

Note

Introduces information of note about the

 

current subject.

 

 

xii

TextBridge Professional Edition User's Guide

OTHER READING MATERIAL

TextBridge Pro provides a comprehensive set of documents designed to help you in fully learning and operating the product. In addition to this User’s Guide, refer to the following documentation for more information:

ReadMe—After you install TextBridge Pro, please read the online ReadMe document, which automatically appears in the TextBridge Pro Folder:

Simply double-click the ReadMe icon to view important, up-to- date information that is not in the standard documentation set.

ReadMe—Support—The online Support document provides customer support information for TextBridge Pro:

TextBridge Pro works with a number of popular desktop scanners. Refer to the scanner manufacturer’s documentation for information on your scanner.

Preface

xiii

CUSTOMER SUPPORT

If you should experience problems with TextBridge Pro that you cannot resolve, consult Appendix A, "Troubleshooting and Error Correction," for a list of error messages and ways to correct them.

If you cannot resolve a problem on your own using the documentation and software, refer to the following Web site:

www.scansoft.com

The ScanSoft web site provides a link to TextBridge pages, including Frequently Asked Questions, and technical information bulletins. Please refer to the ReadMe–Support document on your installation CD-ROM or in the TextBridge Pro Folder for more information about Customer Support.

xiv

TextBridge Professional Edition User's Guide

1 INTRODUCTION

Welcome to ScanSoft’s TextBridge® Professional Edition, the premier OCR software for Macintosh®.

OCR stands for optical character recognition, the capability to recognize paper documents and output formatted, fullyeditable data (text and graphics) to a word processor, spreadsheet, or web browser format. OCR can also recognize online page images from fax modems, scanners, and other sources.

In addition to OCR, TextBridge Pro offers advanced capabilities such as interactive training and full document recomposition.

TextBridge Pro combines ScanSoft’s industry-leading document recognition technology (DocuRT™) with a familiar, easy-to-use Macintosh interface. Figure 1–1 shows the main window of TextBridge Pro.

Figure 1–1. Main window

TextBridge Professional Edition User's Guide

1–1

TEXTBRIDGE PRO FEATURES AND BENEFITS

Using ScanSoft’s latest document recognition technology, TextBridge Pro is the first and only OCR software that can produce a fully-editable electronic document that retains the original document layout, complete with text and pictures (Figure 1–2).

Original document

Recomposed document in word processor

Figure 1–2. TextBridge Pro document recomposition

Whether you need to capture a simple one-page office document, a spreadsheet, or a long transcript, TextBridge Pro can save you valuable time and effort.

1–2

TextBridge Professional Edition User's Guide

Productivity features unique to TextBridge Pro

TextBridge Professional Edition is the first and only desktop document recognition software product to offer these major features:

Instant Access OCR™. You can run TextBridge Pro from within virtually any Macintosh text application. It then automatically pastes recognized document data (text and pictures) directly into the host application’s open document.

Dynamic Training. For difficult documents, such as faxes or multi-generation photocopies, TextBridge Pro enables you to interact with the OCR process to view and accept (or correct) its recognition decisions; thus training it to improve recognition accuracy as the job progresses.

Document recomposition. TextBridge Pro is the first and only desktop document recognition software product to offer true document recomposition. When you specify output to Microsoft Word™ or WordPerfect® format, TextBridge Pro can retain the original document layout in fully-editable form, even for pages containing tables and pictures.

With the Smart Zones™ feature, you can manually identify line art and other graphics and have TextBridge Pro place them in their original position in the electronic output document.

Other TextBridge Pro features

In addition to the ground-breaking features listed in the previous section, TextBridge Pro provides these other productivity features:

Broad scanner support. TextBridge Pro supports virtually all popular desktop scanners using the TWAIN device interface standard, Adobe Photoshop Import Plug-ins, or ISIS scanner drivers.

Introduction

1–3

Image processing. TextBridge Pro provides the widest support of images from a variety of sources. Specifically, the program imports and recognizes on-line document images in TIFF and PICT formats originating from fax modems and other sources.

Deferred processing. TextBridge Pro enables you to scan all pages of a document to TIFF or PICT image files, then later queue up the image files for document recognition.

AppleScript interface. With AppleScript, you can run TextBridge Pro from scripts, without using the keyboard or mouse. Thus, you can automate repetitive tasks, such as detecting and recognizing fax files as they are received on your system. TextBridge Pro is fully scriptable and recordable. It not only responds to Apple events, but also allows you to write your own scripts by recording the events as they occur.

Output text formats. TextBridge Pro supports a number of output text formats, including word processor, spreadsheet, desktop publishing, HTML, and database formats.

Preview with manual zoning. TextBridge Pro provides a set of tools for previewing page images before processing them. In preview mode, you can manually identify areas of page images to be processed, capturing only the data you need. With TextBridge Pro’s exclusive Smart Zones™ feature, you can identify graphics on the page image and still have the program perform document recomposition.

Smart Zones are especially useful for line art or halftones that also contain text. TextBridge Pro cannot always automatically detect such graphics and might therefore try to process them as text.

1–4

TextBridge Professional Edition User's Guide

Zone Templates (re-usable). After you create a set of zones in the preview window, TextBridge Pro enables saving and reloading of these zone templates for subsequent jobs.

Dynamic Training Data (re-usable). After you interactively train TextBridge Pro during OCR, you can save the training data. Later, you can reload this training file for documents of the same type to assure the highest recognition accuracy without having to repeat the training.

Custom Dictionaries. To further improve recognition accuracy, you can create specialized word lists (scientific terminology, proper names, acronyms, and so on) in ASCII files and load them into TextBridge Pro. A custom dictionary aids in recognition of documents containing that terminology.

Two-sided document processing. If your scanner has a sheet feeder, you can scan the fronts (odd-numbered pages) of the document first, then flip the stack and scan the reverse (evennumbered pages). When scanning and recognition are complete, TextBridge Pro automatically collates the pages in the correct order.

With this feature set, you can import virtually any paper document or on-line page image to your computer. TextBridge Pro assures you of the highest degree of OCR accuracy and provides the output in fully editable form for use in a variety of text applications.

Introduction

1–5

Documents TextBridge Pro can recognize

TextBridge Pro includes a number of advances developed by ScanSoft and by the famed Xerox Palo Alto Research Center (PARC) where modern computer interfaces were born.

Consequently, the program provides the most accurate OCR and format retention results on the widest range of documents:

documents printed on typewriters, phototypesetters, and impact, ink-jet, dot-matrix, and laser printers

photocopied, degraded, or dirty documents

documents with singleor multiple-column layouts

documents containing halftone photos and color artwork

on-line singleor multiple-page images from fax modems and other sources

hardcopy faxes

documents with point sizes ranging from 5-point to 72-point type in practically any typeface

To obtain the highest recognition accuracy for documents with type smaller than 8-points, it is recommended that you provide TextBridge Pro with page images scanned at 400 dots per inch resolution.

documents composed in English, French, Italian, German, or Spanish

TextBridge Pro versions shipped in international markets can recognize an even greater number of languages.

1–6

TextBridge Professional Edition User's Guide

SUPPORTED TEXT FORMATS

TextBridge Pro can convert recognized text to a number of word processing and other formats for both Macintosh and PC platforms:

Ami Pro

Microsoft Excel

dBase

Microsoft Word (RTF)

DisplayWrite (DCA-RFT)

MultiMate

Formatted ASCII

PCL/PostScript

FrameMaker

WordPerfect 1.0

HTML

WordPerfect 3.1

Interleaf (ILF)

WordPerfect DOS 5.x

Lotus 1-2-3

WriteNow

MacWrite 4.x, 5.0

WYSIWYG Text

MacWrite II

XDOC

Microsoft Word (RTF) format is also accepted by a number of other applications, including ClarisWorks® and Adobe® PageMaker®. See the documentation for your particular application for more information about importing files in RTF format.

Two of these formats are text-only.

Note This list is subject to change. Refer to the on-line ReadMe for the latest information available when this document was published or visit our website at www.scansoft.com for ongoing updates and related information.

Formatted ASCII puts a carriage return at the end of each paragraph and wraps text continually within it. This format does not retain any font information such as bold or italic.

WYSIWYG Text attempts to look as much like the original document as possible without retaining any font information. It uses spaces to delimit columns and a carriage return at the end of every line.

Introduction

1–7

To maintain the “what-you-see-is-what-you-get” characteristics of the document, use a fixed-width font such as Courier. This format is most useful for documents that you do not intend to edit or tables and numeric data.

TextBridge Pro also includes a markup format called XDOC.

XDOC can be used for conversion to third-party formats.

SCANNER SUPPORT

TextBridge Pro supports virtually all popular desktop scanners using the TWAIN device interface standard, Adobe Photoshop Import Plug-ins, or ISIS scanner drivers. However, ScanSoft does not provide any type of scanner driver with TextBridge Pro. If your scanner does not come with a scanner driver, please contact the scanner manufacturer.

TWAIN is a non-proprietary standard for acquiring data from a scanner or modem. ScanSoft supplies the TWAIN source manager, but not the TWAIN source for a particular scanner.

TextBridge works with any TWAIN-compliant scanner that connects to a Macintosh and produces binary (black-and-white) images in a supported size and resolution.

Many scanners come with an Adobe Photoshop Import Plug-in to drive the scanner. TextBridge works with any properly installed Photoshop Import Plug-in.

TextBridge Pro also works with ISIS (Image and Scanner

Interface Standard) drivers from Pixel Translations Inc. However,

ScanSoft does not provide these drivers with TextBridge Pro.

1–8

TextBridge Professional Edition User's Guide

ON-LINE HELP FOR TEXTBRIDGE PRO

TextBridge Pro is designed to be easy to learn and use. However, if you need assistance, the program provides a complete Apple Guide on-line Help system as well as Balloon Help.

While running TextBridge Pro, you can access the TextBridge

Pro Guide by selecting it from the Help menu:

On the TextBridge Pro Guide window, click Topics to display a list of general categories (Figure 1–3); click Index to see a list of keywords; click Look For to search for help.

Figure 1–3. TextBridge Pro Guide

Introduction

1–9

Once a Guide window is displayed for a particular topic (Figure 1–4), you can do the following:

Read the text or do the step described in the Guide window, then click the right arrow at the bottom of the window to go to the next step. (To see the previous window, click the left arrow.)

You can move the TextBridge Pro Help window if it covers what you want to see.

To shrink the Help window, click the box at the upper-right corner of the window. Click the box again to expand the window.

Click the Huh? button at the bottom of the Help window to see related instructions.

Click any text that appears in boldface within the Help text to see other related information and definitions of unfamiliar words.

If the instructions that appear in the Help window are not the ones you need, click the Topics button on the left-hand side of the window to return to the list of Help topics.

Click to return to Topics

 

 

 

Click to go to

 

 

 

the next step

 

 

 

 

 

 

Figure 1–4. TextBridge Pro Guide panel

TextBridge Pro also supports Balloon Help. To display Balloon

Help, choose Show Balloons from the Help menu.

1–10

TextBridge Professional Edition User's Guide

WHERE TO GO FROM HERE

To install TextBridge Pro, go to Chapter 2.

If you want to study TextBridge Pro in more detail, Chapter 3 provides a complete reference to the user interface including window areas, menus, commands, and tools.

If you are ready to use TextBridge Pro, see Chapter 4, which provides step-by-step procedures to complete the many tasks you can perform with the program.

If you would like to practice with TextBridge Pro before applying it to your documents, please see Chapter 5 which provides tutorials and sample documents.

After you have gained some experience with the program, see Chapter 6 which provides many useful tips and techniques to get the most out of TextBridge Pro.

If you have any problems while using TextBridge Pro, refer to Appendix A which provides a list of error messages, troubleshooting tips, and possible error solutions.

Appendix B shows the sample documents you will use while you are practicing with TextBridge Pro.

Appendix C provides information about the TextBridge Pro

AppleScript interface.

Introduction

1–11

2 INSTALLATION

This chapter describes the TextBridge Professional Edition software installation procedures. Specifically, it covers these topics:

System configuration and performance

Installing and testing your scanner

Installing TextBridge Pro Software

De-installing TextBridge Pro Software

It is recommended that you read through the first two sections before proceeding with software installation. However, if you are ready to begin software installation, please turn to page 2–3.

SYSTEM CONFIGURATION AND PERFORMANCE

TextBridge Pro operates under System 7.1 or higher. It requires a Macintosh with a 68030, 68040, PowerPC, G3 or iMac CPU, and at least twenty-one megabytes (21Mb) of disk space for full installation, or five megabytes (5Mb) for minimum installation.

Also, to run TextBridge Pro, your Macintosh must have at least ten megabytes (10Mb) of memory (RAM), 12Mb are recommended. You can configure your Macintosh with virtual memory in addition to your built-in RAM, which enables you to run with as little as 5Mb of built-in RAM. However, this is not recommended as performance will be significantly slower.

In general, the more memory you can make available to TextBridge Pro, the better its performance will be, particularly when processing pages with multiple columns or complex layouts.

TextBridge Professional Edition User's Guide

2–1

If you regularly intend to scan multiple-column or landscape pages of text, pages with complex layouts, or large image files, you should configure your Macintosh with 12 to 16Mb of RAM.

Note If you plan to run TextBridge Pro in Instant Access mode, you will need enough memory to run both TextBridge Pro and your word processor or spreadsheet application at the same time.

INSTALLING AND TESTING YOUR SCANNER

TextBridge Pro works with many popular desktop scanners.

However, ScanSoft does not provide any scanner drivers with

TextBridge Pro.

TextBridge Pro works with TWAIN-compliant devices that provide a binary(black and white) image in a supported size and resolution. ScanSoft provides the TWAIN Source Manager and installs it as part of TextBridge Pro.

In addition, TextBridge Pro works with Adobe Photoshop Import

Plug-ins provided with some scanners.

TextBridge Pro also works with ISIS drivers (in the form of Chooser extensions) provided by Pixel Translations, Inc. for use with many popular scanners. However, ScanSoft does not provide these drivers as part of TextBridge Pro.

If more than one type of scanner driver is installed for your particular scanner, you can change from one to another as necessary.

Consult the scanner documentation for details about installing your TWAIN source driver, Adobe Photoshop Import Plug-in, or ISIS scanner driver.

2–2

TextBridge Professional Edition User's Guide

Basic scanner installation steps

The basic steps for installing a scanner are to:

1.Hook up the scanner to the SCSI port or USB port (for USB Macintoshes) with the correct cable, and power up the scanner and the Macintosh. Refer to your scanner documentation for complete instructions.

2.Install the scanner driver on your Macintosh hard disk, as directed by the scanner documentation.

3.Test the scanner using software tools provided by the manufacturer.

Make sure your scanner runs independently of TextBridge Pro. After the scanner is functioning, install TextBridge Pro software.

INSTALLING TEXTBRIDGE PRO SOFTWARE

After you have performed the scanner installation, and are sure that it is functioning, you are ready to install TextBridge Pro software. This section provides procedures to:

run the software installation program

select a scanner driver

Note If you are not using TextBridge Pro with a supported scanner, you can run the software installation program and ignore the scanner selection instructions. For example, you might want to use TextBridge Pro only to recognize image files produced by your fax modem.

Installation

2–3

Run the TextBridge Pro Installer

The TextBridge Pro Installer copies TextBridge Pro software to your hard disk, placing most files in the folder of your choice, and some selected files in the System Folder.

Note The TextBridge Pro Installer will alert you to restart your

Macintosh after completing an installation.

To install TextBridge software, use the following procedure:

1.Disable virus protection software, and remove any previous versions of TextBridge that are on your system

Some virus checking software interrupts the installation process. This may cause installation of TextBridge Pro to fail.

Please disable such virus protection utilities directly; do not disable all extensions by restarting the system with the Shift key held down; the Installer will be checking for running versions of certain extensions.

2.Insert the TextBridge Pro CD-ROM into your CD-ROM drive.

The TextBridge Pro folder (Figure 2–1) appears on your desktop. This folder contains the TextBridge Pro Installer icon, the ReadMe, and other TextBridge files.

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Figure 2–1. The TextBridge Pro folder containing the TextBridge

Pro files and the Installer icon

3.Double-click the TextBridge Pro Installer icon:

The TextBridge Professional Splash Screen (Figure 2–2) displays.

Click Continue to proceed with installation

Figure 2–2. TextBridge Professional Splash Screen

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4.Press Continue on the Splash Screen.

The next screen to appear shows the online release notes.

Read, save, or print the Release Notes for the latest information, then Press Continue to proceed.

Figure 2–3. The Installer’s Display of Online Release Notes

5. Read, save, or print the release notes for the latest information, then press Continue.

6. Choose an installation option.

You can install all TextBridge Pro software at once by choosing Easy Install (the default), or you can choose among the various files and language packs by choosing Custom Install:

Click Easy Install for a full

 

 

 

 

 

 

 

 

installation

 

 

 

Click Custom Install to install

 

 

 

 

 

 

 

 

selected items

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Use Custom Install to save disk space, or if you have already installed TextBridge Pro 8.5 software, and you want to add options, such as language packs, or scanner drivers. A full installation (Easy Install) requires approximately 20,400k disk space.

To use Easy Install, go to Step 7; for Custom Install, go to Step 8.

7.Perform an Easy Install.

With Easy Install selected, click on Install as shown in Figure 2–4 below. Go directly to Step 9.

Click Easy Install for a full installation

Click Install to complete the installation process

Figure 2–4. TextBridge Pro Installer with Easy Install selected

8.Perform a Custom Installation.

Select Custom Install from the pull-down menu on the Installer screen, then select TextBridge Pro installation packages as shown in Figures 2–5 and 2–6 (next page).

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Click on a box to add all related options to your hard drive

Click a disclosure triangle to display all related options

Click on a box to select that option

Figure 2–5. TextBridge Professional selection box

Click on "I" to display information about any option

Click "OK" to hide the information dialog box

Figure 2–6. TextBridge Professional, and an information dialog box displayed

9.Specify the location and name of the folder where you want to install TextBridge Pro, then click Install.

The default location is “TextBridge Pro Folder” at the top level of your hard disk. The Installer copies the TextBridge Pro application and other software files to the folder of your choice; certain files are also automatically copied to the appropriate place within the System Folder.

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When the installation is complete, the Installer displays a message asking you to restart your system (Figure 2–7).

Figure 2–7. Installation Complete dialog box

10.Click Restart.

11.If you are using a scanner, go on to select a scanner driver.

See the next section, “Select a scanner driver,” or

If you plan to use TextBridge Pro to process on-line images only, you can skip the next section and begin using TextBridge Pro.

See Chapter 5 of this manual for step-by-step procedures to use the TextBridge Pro application.

Select a scanner driver

To select a scanner driver for use with TextBridge Pro, complete these steps:

1.Install the scanner manufacturer’s TWAIN source, Adobe Photoshop Import Plug-in, or ISIS Chooser extension scanner driver, according to the scanner manufacturer’s instructions.

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2.Start TextBridge Pro.

Double click the TextBridge Pro icon:

If your version of TextBridge Pro has built-in electronic registration, TextBridge Pro displays an introductory screen followed by registration information. Follow the onscreen instructions to register. After registering your software, the TextBridge Pro Main window will appear (Figure 2–8).

Note Unless you register your software, there will be a reminder to register the first three times you start up TextBridge.

If your version of TextBridge Pro does not have electronic registration, the introductory screen will be followed immediately by the TextBridge Pro Main window (Figure 2–8).

Figure 2–8. Main window

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3.Display the Select Source dialog box.

Choose Select Source from the Scanner menu.

TextBridge Pro displays the Select Source dialog box (Figure 2–9).

Identify the type of scanner driver you want to select

Select the appropriate source, plug-in, or ISIS driver

Click to complete selection

Figure 2–9. Select Source dialog box

4. Select the type of scanner driver.

If you have installed the selected type of driver correctly, it will appear in the list box below the scanner driver types.

Adobe Photoshop Import Plug-ins can be installed in a number of locations; if TextBridge cannot locate an installed plug-in, use the “Locate Plug-in” button to search for it.

5.Select a scanner driver.

Click on your scanner’s driver.

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If you are using a TWAIN source to drive your scanner, you may also choose whether or not to display the TWAIN user interface when scanning from TextBridge Pro. In most cases it is best to display the interface; however, scanner settings will be grayed out in the TextBridge Main window.

6.Click OK to close the Select Source dialog box.

If TextBridge is not able to find your scanner, restart your system with the scanner turned on, and try selecting the scanner again.

7.Begin using TextBridge Pro.

TextBridge Pro automatically selects Scanner as the input source, using the driver selected in Step 5.

Note When using an ISIS driver, if the scanner is grayed out, or if you previously installed and selected a TWAIN source for use with TextBridge Pro, you must also use the Select Source command on the Scanner menu to select the Chooser extension driver.

WHERE TO GO FROM HERE

With TextBridge Pro fully installed and registered, you are ready to begin using the product.

Please refer to Chapter 5 of this guide. It provides step-by-step tutorial sessions designed to help you learn some of the important features of TextBridge Pro.

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UN-INSTALLING TEXTBRIDGE PRO

To restore your Macintosh to the state it was in before you installed TextBridge Pro, use the Uninstall option in the TextBridge Pro Installer.

1.Insert the TextBridge Pro CD-ROM into your CD-ROM drive.

2.Double-click the TextBridge Pro Installer icon:

3.Press Continue on the Splash screen (Figure 2–2) and Release Notes screen (Figure 2–3) to display the Installer Screen (refer to Figure 2–4).

4.Select Uninstall from the installation menu.

Click Uninstall to remove TextBridge

5.Select the installation location.

6.Click Uninstall to remove all TextBridge Pro files.

Refer to Figure 2–10, which illustrates the TextBridge Pro configuration.

Note Most items are installed as shown in Figure 2–10; others do not appear until after running the program. The TextBridge® Pro Preferences are created by TextBridge Pro after it is started for the first time; custom dictionaries, zone templates, and training files are created by the user as needed and stored in the TextBridge® Pouch.

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TextBridge Pro Folder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TextBridge

 

 

 

 

 

 

 

 

ReadMe

AppleGuide Help

 

 

 

 

 

 

ReadMe

Sample

Sample Docs

 

 

Professional

 

 

 

 

 

 

Support

AppleScripts

 

 

 

 

 

 

 

 

 

 

TextBridge® Pouch

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Language packs

 

 

Zone templates

 

 

 

 

 

Custom dictionaries

Text conversions

 

 

 

Training data

System Folder

Fonts

Preferences

Apple Menu Items

Scanner

Settings

 

 

 

 

 

 

 

 

 

Xerox fonts

 

 

 

 

Instant Access

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OCR

 

 

 

 

 

 

TextBridge® Pro

 

 

TWAIN

 

Preferences

 

Source Manager

Figure 2–10. TextBridge Pro configuration

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3 TEXTBRIDGE PRO TOOLS

This chapter provides a complete reference to TextBridge Professional Edition. Specifically, the following topics are presented:

Main window

Toolbars

Preferences

Menus and commands

MAIN WINDOW

The control center for TextBridge Pro operation is the main window. With the exception of several dialog boxes, all preparation and document recognition activity takes place in the main window.

From the Macintosh desktop, double-click the TextBridge Professional Edition icon (left) to start TextBridge Pro and display the main window (Figure 3–1).

Main toolbar

Preferences panel

View area for page images and feedback

Figure 3–1. Main window

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The features of the main window are listed below, and are

 

described in the subsections that follow:

 

main toolbar

 

preferences panel

 

view area

Main toolbar

The main toolbar, which appears directly beneath the title bar,

 

allows you to quickly set up the type of process you want to

 

complete, and to begin the process.

 

It also displays TextBridge Pro status. During a job, the status

 

area provides messages to update you about the various stages of

 

processing.

Preferences panel

For your convenience, a set of pop-up menus, called the

 

preferences panel, provides quick access to the preferences that

 

you will most often change from job to job.

All items on the main toolbar are also available from the File

 

menu or Process menu, as are all preferences also available from

 

the Recognize menu or Scanner menu, as appropriate. For more

 

information, refer to the “Menus and Commands” section. For

 

more information about the main toolbar and the preferences

 

panel, refer to the “Toolbars” section.

View area

The largest area of the main window, the view area, is located

 

directly below the preferences panel. It displays the page image

 

that TextBridge Pro is processing or is about to process.

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TOOLBARS

For quick and easy setup and operation, TextBridge Pro provides several toolbars.

Requiring only a few mouse clicks, toolbars enable you to control the document recognition process almost completely from the main window.

Two types of buttons reside on TextBridge Pro toolbars. Command buttons, when pressed, immediately perform an action. These buttons behave as if they are “spring-loaded.” When you press them in, then let go, they return to their original position:

When pushed in, a command button pops back out automatically

State buttons, in contrast, stay in when you push them in. The state, or mode, the button controls stays in effect until you click on it again to pull it back out:

When pushed in, a state button stays in until you click it again

The act of pushing in a state button does not start a process. It does, however, define what happens when a command process is active. In the example above, preview mode stays in effect during document processing as long as the preview state button is pressed in. This behavior is similar to a checkbox, or, when only two choices are available, to a radio button.

When you position the cursor over any Toolbar button, Hover Help displays that button’s functionality.

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Main toolbar

The following subsections provide a closer look at the TextBridge Pro toolbars, specifically the:

Main toolbar

Preview toolbar

Training toolbar

The main toolbar (Figure 3–2) is central to all TextBridge Pro operations. You use it to define the image source (scanner or file), the mode of operation (states), and to start, continue, or cancel part or all of the process (commands).

Preview pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Train OCR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Save Page Images - Defer OCR

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cancel Current Page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Input From File

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Stop Processing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Input From Scanner

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Start Processing

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Image sources

States

Commands

Figure 3–2. Main toolbar

Table 3–1 describes the main toolbar buttons in more detail.

Table 3–1. Main Toolbar Buttons

The Input From Scanner button instructs TextBridge Pro to use the scanner as its image source when a job is started. When you click the Go button, the scanner is activated.

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Table 3–1. Main Toolbar Buttons (cont.)

The Input From File button instructs TextBridge Pro to obtain page images from on-line image files. When you click the Go button, the Image Queue dialog box is displayed, and you can identify one or more image files to process.

The Save Page Images – Defer OCR button enables you to scan all pages of a document to image files for later processing. When you are ready to process the image files, you can select the Input From File button, and specify the image files in the Image Queue dialog box.

The Preview button informs TextBridge Pro that you want to view page images before they are processed. When you click the Go button, each scanned page is shown in the view area in turn, and a preview toolbar is added to the main window. In preview mode, you can zoom in on (magnify) pages, and create text, image, and ignore zones to identify specific areas to capture. If you want all pages to be processed to the same zone set, you can click the Preview button off to have TextBridge Pro process the rest of the document automatically.

The Train OCR button informs TextBridge Pro that you want to interact with the OCR process to accept or correct recognition decisions. In doing so, you improve recognition accuracy as the job progresses. During OCR, when Training begins, TextBridge Pro adds the training toolbar to the main window. Here, you can accept or correct each suspect word until you are satisfied TextBridge Pro is sufficiently trained. Then you can click the Train OCR button again to turn interactive training off and have TextBridge Pro recognize the rest of the document automatically.

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Table 3–1. Main Toolbar Buttons (cont.)

Preview toolbar

The Cancel Page button cancels processing of, and discards data from, the current page. If there is a next page, TextBridge Pro continues processing.

The Stop button cancels processing of the current job. If you have already processed at least one full page of a document, TextBridge Pro asks if you want to save the recognized data, or discard it, or continue processing.

The Go button starts processing, and when you are working in preview mode, continues processing. At this time, the Go button changes to a simple green arrow. For many documents, you can use TextBridge Pro defaults, and simply click Go (or press Return) to begin.

The preview toolbar (Figure 3–3) appears in the main window when you begin working in preview mode.

To access preview mode, you press in the Preview button (left) on the main toolbar.

Edit Zone

 

 

 

 

 

 

 

 

Create Image Zone

 

 

 

 

 

 

 

Zoom Out

 

 

 

 

 

 

 

 

 

 

Create Ignore Zone

 

 

 

 

 

 

 

 

 

 

Zoom In

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Create Text Zone

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Save current zones

 

Rescan Page

 

 

Figure 3–3. Preview toolbar

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When TextBridge Pro acquires a page, it displays the page image in the view area of the main window, and adds the preview toolbar.

Table 3–2 describes the preview toolbar buttons in more detail.

Table 3–2. Preview Toolbar Buttons

Press in the Zoom In button to change the mouse pointer to a zoom icon when you place it in the view window. Point to any area of the page image and click once to zoom in to this area. Keep clicking to continue zooming in. To zoom all the way in to full resolution, hold down the option key while clicking.

If the image is zoomed in, press the Zoom Out button to change the mouse pointer to the Zoom Out icon when you place it in the view window. Point to any area of the page image and click once to zoom out. Keep clicking to continue zooming out. To zoom all the way out so that the entire page is visible, hold down the option key while clicking.

After you create a text zone, image zone, or ignore zone, click the Edit Zone button to change the mouse cursor to a pointer. With the pointer, you can click on a zone rectangle to select it. Click and hold the selected zone to move the zone. Click and hold on a corner handle to resize the zone.

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Table 3–2. Preview Toolbar Buttons (cont.)

Use the Create Text Zone button to change the mouse cursor to a cross-hair. Place the cross-hair at the corner of a text area you want to capture from the displayed page image, click and drag the mouse diagonally to create the text zone. Release the mouse when you are done.

Use the Create Image Zone button to change the mouse cursor to the image zone cross-hair. Place the cross-hair at the corner of a picture you want to capture from the displayed page image, click and drag the mouse diagonally to create the image zone. Release the mouse when you are done.

Use the Create Ignore Zone button to change the cursor to the ignore zone cross-hair. Place the crosshair at the corner of the area you do not want to capture from the displayed page image, click and drag the mouse diagonally to create the ignore zone. Release the mouse when you are done.

If the scanned image quality is poor, adjust scanner settings, reload the page in the scanner and then click

Rescan.

Use the Save Zone Template button to save the current set of zones. Later , you can use the Zone Templates submenu to load them for use with another document with the same layout.

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Training toolbar

The training toolbar (Figure 3–4) appears in the main window when you start a job in interactive training mode.

To access interactive training mode, you press in the Train OCR button (left) on the main toolbar, then start processing a document.

Zoom Out

Zoom In

Training Level

This box shows suspect words

Press to accept the suspect word.

Correct it first if necessary.

Figure 3–4. Training toolbar

When TextBridge Pro begins recognition, it displays the training toolbar with the first suspect word in it. Below, in the view area, TextBridge Pro magnifies and highlights the word image that corresponds to the suspect word.

Table 3–3 describes the training toolbar buttons in more detail.

Table 3–3. Training Toolbar Buttons

Press in the Zoom In button to change the mouse pointer to a zoom icon when you place it in the view window. Point to the highlighted word image and click once to further magnify it. Keep clicking to continue zooming in on the word image. To zoom all the way in to full resolution, hold down the option key while clicking.

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Table 3–3. Training Toolbar Buttons (cont.)

Press the Zoom Out button to change the mouse pointer to the Zoom Out icon when you place it in the view window. Click once to zoom out. Keep clicking to continue zooming out. To zoom all the way out so that the entire page is visible, hold down the option key while clicking.

Training Level options control the sensitivity of the training process, how frequently suspect words will be displayed for your input. Some Words is the default. If you want to achieve the highest level of recognition accuracy, while training on more words, select Most Words or Many Words. If your document is relatively clean, and you want to train TextBridge Pro only on the suspect words of which it is very unsure, select Fewer Words or Fewest Words.

When you correct the suspect word, or if it is already correct, click the Accept button (or press Return) to train TextBridge Pro on this word and move to the next suspect word.

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PREFERENCES PANEL TextBridge Pro is designed so that you can process many documents with little or no setup. However, to get the best

recognition for some documents, you can fine-tune TextBridge Pro by setting preferences.

Some preferences, such as recognition language, you may rarely need to change. Other preferences, such as scanner brightness, you may need to adjust frequently from job to job.

To make adjustment of the most often-used preferences easy, TextBridge Pro provides the preferences panel directly in the main window (Figure 3–5).

Figure 3–5. Preferences panel

Initially, only the four most commonly used controls are displayed. Click the preferences view bar below the preference pop-up menus, hold the mouse button down; the cursor changes to a double-headed arrow. Drag the bar down to show all settings, one row at a time (Figure 3–6).

Expanded preferences panel

Preferences view bar

Cursor in shape of double-headed arrow to adjust preferences view bar

Note

Figure 3–6. Expanded preferences panel

All preferences are also available from the Recognize menu or Scanner menu, as appropriate.

For additional information about preferences, refer to “Recognize menu” and “Scanner menu” in the following “Menus and Commands” section. Refer to Chapter 6 for complete information on setting preferences.

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MENUS AND COMMANDS

File menu

The TextBridge Pro menu bar provides six pull-down menus that provide access to all the commands available for starting and completing an OCR job.

This section provides information about the menus and the commands they hold. It covers the following topics:

File menu

Edit menu

View menu

Process menu

Recognize menu

Scanner menu

The File menu holds four commands. Using these commands you can specify where you will get the image you will be working with (scanner or file); you can also select or deselect Defer OCR processing.

As is standard in Macintosh applications, you can Quit TextBridge Pro from the File menu.

The following subsections describe the commands in the File menu, namely:

Input From Scanner

Input From File

Save Page Image - Defer OCR

Quit

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