Nuance PDF CONVERTER PROFESSIONAL 3 QUICK REFERENCE GUIDE
Quick Reference Guide
Welcome to ScanSoft PDF Converter Professional
ScanSoft® PDF Converter Professional 3 offers the full circle of functionality for handling
Portable Document Format (PDF) files. It can open PDF files from versions 1.0 to 1.6 for
viewing, editing, annotation and re-assembly. It can create PDF files from versions 1.3 to 1.5.
This professional product has three parts that are installed and activated with a single
procedure.
Create PDF Files
ScanSoft PDF Create! 3 lets you convert a wide range of file types to Portable Document
Format (PDF) files. When working in Microsoft
call on the program to create a PDF file directly from your current document. When converting from Microsoft Word, hyperlinks and comments can be transferred and you can set bookmarks to
be generated from the structure of the Word document. Files can be protected by passwords and can
include watermarks. Compression and font settings give you control over PDF file size and appearance.
®
WordTM, ExcelTM or PowerPoint® you can
Edit PDF Files
ScanSoft PDF Converter Professional gives you extensive control over your PDF files:
through an easy-to-use browsing and reading interface. You can edit pages and documents,
annotate and review them, adjust document security, sign your documents and more. PDF
documents can be compiled from different sources and pages can be rearranged. The program delivers
a powerful document management system: use it to create archives from related documents to index
and search them later.
Export PDF Files
ScanSoft PDF Converter 3 lets you unlock PDF files to edit them as Microsoft® Word,
Microsoft Excel, Corel
directly from these applications, edit them and save them in the appropriate file type. The pro-
gram offers three types of conversions, resulting in documents, forms or spreadsheets.
®
WordPerfect®, and generic RTF files. It also lets you open PDF files
Installation and Activation
Please remove any previous version of PDF
Converter or Create! before the installation. Please
remove any version of the Zeon
printer driver utility before the installation. ScanSoft
PDF Converter Professional contains a customized
and updated version of that utility and it cannot coexist with other versions.
1. Insert the CD-ROM in your CD-ROM drive.
The installation program will start automatically.
If it does not, locate your CD-ROM drive in
Windows
®
Explorer and double-click the
converter's setup.exe file. Select a language for
installation.
The InstallShield
®
wizard will appear. If you
have downloaded the converter from the
ScanSoft web site, double-click its setup.exe file.
2. Follow the on-screen instructions. You m u st
accept the license agreement in order to proceed.
You must enter a serial number. You will find
this on the CD sleeve or on the ScanSoft web site
at the download location. Be sure to keep the
serial number in a safe place; it is fully checked
only during product activation and is also needed
for any re-installations. The installer offers a
default location for the program. Accept it or
define a different one.
When prompted, it is recommended that you also
install PDF Converter 3 along with the program
(leave the checkbox marked in the relevant
installation screen). PDF Converter 3 lets you
unlock your PDF files to edit them in various
applications, as already described.
3. Click Finish. Registration runs at the end of
installation. Select Register Online to establish a
connection to the ScanSoft web site. We provide
an easy electronic form that can be completed in
a few moments. When the form is filled, click
Submit. If you decide not to register or to be
reminded later, you can go to
to register online any time later. Click on
Support and from the main support screen
choose Register in the left-hand column. For a
statement on the use of your registration data,
please see ScanSoft's Privacy Policy.
TM
DocuComTM PDF
www.scansoft.com
4. Activate. You will be invited to activate the
product at the end of installation. Please ensure
that web access is available. Provided your serial
number is found at its storage location and has
been correctly entered, no user interaction is
required and no personal information is
transmitted. If you do not activate the product at
installation time, you will be invited to do this
each time you invoke the program. PDF
Converter Professional can be launched only five
times without activation.
We recommend Automatic Activation. If you
choose Manual Activation, you have to activate
both PDF Converter and PDF Converter Professional separately.
Note: System requirements are presented on the product
box and in online Help. The user performing installation
or un-installation should have Administrator rights on
the computer. Administrator rights are recommended for
activation and de-activation.
How to Get Help
This printed Quick Reference Guide accompanies
ScanSoft PDF Converter Professional when it is
supplied on a CD. This guide is also available as a
PDF file on the CD and after installation in the
program folder. It can also be accessed from the
About panel. When the program is delivered
electronically, this PDF document should be
consulted. It is available at the download site.
ScanSoft PDF Converter Professional has online
Help that covers the components PDF Create! 3, and
PDF Converter 3. All program screens and some
warning messages have Help buttons. Help is
provided in a PDF file; use the Table of Contents or
the search function to find information you need.
Press F1 or click the Help button to open
the online Help system at the first page.
A Readme file with latest information is available
on the CD and in the program folder. The ScanSoft
web site offers program information, with a
regularly updated knowledge base and user forums.
Creating PDF Files
ScanSoft PDF Create! 3 lets you convert a wide
range of file types to Portable Document Format
(PDF) files in versions 1.3, 1.4 or 1.5. Files can be
protected by passwords and can include watermarks. Compression and font settings give you control over PDF file size and appearance. The program
has the following parts:
Print dialog box addition
The Print dialog box appearing in your print-capable applications will include the printer driver ScanSoft PDF Create!
PDF Create! Assistant
Click this button and choose PDF Create!
Assistant.
verted. These files may have been created in different applications. Choose to combine the files in the
given order to create a single PDF file or have each
file converted separately. Files can also be overlaid
for the conversion.
ScanSoft PDF Create! Properties
This gives you full control over the conversions. In
the General panel you define page size, orientation,
resolution for the PDF and choose whether or not to
view it after creation. The PDF Settings panel lets
you define the PDF version, control font embedding, set compression types and severity, define
passwords and add watermarks. It gives you choices
for naming the created PDF file(s) and defining
properties such as title, author, subject and keywords. The created file(s) can also be directed as
attachments to an E-mail message, ready for distribution.
The ScanSoft PDF Create! Properties dialog box
can be accessed from the Print dialog box in your
applications, the PDF Create! Assistant, the PDF
Links dialog box in Microsoft Word, from the PDF
Create! menu in Microsoft Word, Excel and PowerPoint, and from the shortcut menu of any file from
which a PDF can be generated.
PDF Links
This dialog box can be accessed from Microsoft
Word, from a toolbar button or an item in the PDF
Create! menu.
It lets you compile a list of files to be con-
It lets you define settings that are applicable only
when creating a PDF from a Word document.
Define which paragraph styles in the Word document should be converted to bookmarks in the PDF,
which comments should be transferred and how
hyperlinks should appear.
How to Start PDF Creation
When you are satisfied with your settings, you can
start PDF creation as follows:
• Select ScanSoft PDF Create! as the name of
your printer in the Print dialog box of any printcapable application on your system. Click OK to
have the current document in that application
converted to a PDF file under a name you specify.
• Click in the Main toolbar of PDF Conver-
ter Professional 3, or select Create PDF from the
File menu. Choose your source for PDF creation. Multiple files can be selected, even if they
were created in different applications. Choose to
combine the files in the given order to create a
single PDF file or have each file converted separately. Files can also be overlaid for the conversion.
• Choose Create PDF or Create and E-mail PDF
or Create/Combine/Overlay PDFs from a shortcut menu of a file that is a valid source for PDF
creation. In the first cases, the PDF is created
using existing settings. In the last case the selected file or files are listed in the PDF Create!
Assistant, where more files can be added and
settings made before conversion is started.
• Click the PDF Create! button in a Micro-
soft Word, Excel or PowerPoint toolbar to have
the current document converted to a PDF file
using existing settings. Click the PDF Create
and E-mail button in the same toolbars to additionally have the PDF attached to a new empty
E-mail message, ready to be sent.
Choose Convert to PDF or Convert to PDF and
E-mail in the PDF Create! menu for the same
functionality.
• Drag-and-drop any file created in a print capable
application onto the PDF Converter Professional
workspace.
Loading...