Nuance PAPERPORT DELUXE SOFTWARE 5.3 User Manual

PaperPort Deluxe Software

User’s Guide

FOR WINDOWS

COPYRIGHT INFORMATION

PaperPort 5.1 Deluxe Software for Windows. Copyright ©1997 Visioneer, Inc. All rights reserved.
Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links,

PaperPort mx, PaperPort PowerBar, PaperPort 3000, PaperPort 6000, PaperPort vx, PaperPortation, PaperPort Strobe, ScanDirect, SimpleSearch, SharpPage,
and Visioneer are trademarks of Visioneer, Inc. PaperPort, Paper-driven, and the Visioneer logo are registered trademarks of Visioneer, Inc.

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windo ws is a trademark of Microsoft Corporation. TextBridge is a registered trademark of
Xerox Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB
International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer , I nc. The software described is furnished under
a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. I t is against the law to copy the software on
any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any
purpose other than the licensee’s personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer, Inc.

Part Number: 05-0292-000
Photo Credits: Tony Martin

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software
Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer
is solely responsible for complying with all such laws and regulations.

Visioneer’s Limited Product Warranty

If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option,
replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month
period after the date of your original purchase of the product.

THIS IS VISIONEER’S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER
REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON- INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT,
EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT’S
SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE,

IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the
express requirements of applicable law.

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equirpment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.
This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with

FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in
interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer
could void the user's authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference,
and (2) this device must accept any interference received, including interference that may cause undesired operation.

TABLE OF CONTENTS

Chapter 1: Welcome to the PaperPort Software. . . . . . . . . . . . . . 1

Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

View Scanned Items Two Ways . . . . . . . . . . . . . . . . . . . . . . . . . 3

Improve Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Add Notes, Highlight Areas, and Mark Up a Page . . . . . . . . . . . 4

Combine Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Link to Many Other Applications . . . . . . . . . . . . . . . . . . . . . . . . 6

Scan It and Fax It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Send Scanned Items Over the Internet . . . . . . . . . . . . . . . . . . . . 7

Scan It and E-Mail It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Convert Scanned Text to Text That You Can Edit . . . . . . . . . . . 8

Fill In a Preprinted Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Organize Items in Personal Folders . . . . . . . . . . . . . . . . . . . . . . . 9

Use SimpleSearch to Find an Item . . . . . . . . . . . . . . . . . . . . . . 10

Import Items from Other Applications . . . . . . . . . . . . . . . . . . . 11

Export Items in Other Formats . . . . . . . . . . . . . . . . . . . . . . . . . 11

View PaperPort Items on Other Computers . . . . . . . . . . . . . . . 11

Right Mouse Button Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . 12

Chapter 2: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Switching Between Desktop View and Page View . . . . . . . . . . . 16

Using the Command Bar in Desktop View . . . . . . . . . . . . . . . . 16

Using the Command Bar in Page View . . . . . . . . . . . . . . . . . . . 17

Chapter 3: Stacking Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Combining Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using Drag and Drop to Create Stacks . . . . . . . . . . . . . . . . 20

Selecting and Deselecting Items . . . . . . . . . . . . . . . . . . . . . 21

Giving Titles to Items and Stacks . . . . . . . . . . . . . . . . . . . . . . . 21

Moving Between Stacked Pages . . . . . . . . . . . . . . . . . . . . . . . . . 23

Unstacking Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Tiling Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

iii

iv

ABLE OF CONTENTS

T

Chapter 4: Sending a Fax or E-Mail Message . . . . . . . . . . . . . . . 27

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Sending a Scanned Item as a Fax . . . . . . . . . . . . . . . . . . . . . . . . 28

Sending a Scanned Item with an E-Mail Message . . . . . . . . . . . 30

Getting PaperPort Information on the Internet . . . . . . . . . . . . . 32

Chapter 5: Converting a Scanned Item to Text. . . . . . . . . . . . . . 33

What Is OCR? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Converting an Item to Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Converting Part of a Page to Text . . . . . . . . . . . . . . . . . . . . . . . 38

Converting a Scanned Spreadsheet . . . . . . . . . . . . . . . . . . . . . . 39

Chapter 6: Filling In Preprinted Forms with FormTyper. . . . . . 41

Filling In a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

FormTyper Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Printing a Filled-In Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Chapter 7: Annotating a Page. . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using the Annotation Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Pointer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Straighten Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Pan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Mark-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Highlighter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Freehand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Displaying and Hiding Annotations . . . . . . . . . . . . . . . . . . . . . 55

Printing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

ABLE OF CONTENTS

T

Chapter 8: Editing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using the Image Editing Tools . . . . . . . . . . . . . . . . . . . . . . . . . 58

Rotate Right or Left . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

AutoFix Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Adjust Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Sharpen Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Remove Red Eye . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Crop Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Invert Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Remove Stray Dots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Enhance Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating Wallpaper from an Item . . . . . . . . . . . . . . . . . . . . . . . 64

Chapter 9: Filing Items in Folders . . . . . . . . . . . . . . . . . . . . . . . 65

Dragging and Dropping Items into Folders . . . . . . . . . . . . . . . . 66

Creating New Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Giving Folders New Titles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Dragging and Dropping Folders into Folders . . . . . . . . . . . . . . 69

Seeing the Contents of Folders . . . . . . . . . . . . . . . . . . . . . . . . . 70

Using SimpleSearch to Find an Item . . . . . . . . . . . . . . . . . . . . . 71

v

Appendix A: PaperPort Viewer . . . . . . . . . . . . . . . . . . . . . . . . . 73

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

vi

ABLE OF CONTENTS

T

CHAPTER 1

Welcome to the
PaperPort Software

Welcome to the PaperPort Deluxe Software. This guide explains how to
use the main features of your PaperPort software. In addition to this
guide, you can get more information fr om a v ariety of sour ces, as sho wn
in this figure.

of Contents

Table

EXPLORE
P

APERPORT

One-Minute Guide

An online tour of PaperPort features.

This User’s Guide

The fastest way to get acquainted
with PaperPort and start using it.

Help

Everything you want to know about
PaperPort—“how-to” procedures,
dialog box reference, and trouble­shooting advice.

PaperPort CD

Your source for installing additional software
that works with PaperPort and printing the
online documentation.

1

of Contents

Table

2

HAPTER

C

ELCOME TO THE PAPERPORT SOFTWARE

1: W

▼

NOTE:

To see the One-Minute Guide and Help, you should first
install the PaperPort software on your computer. See the installation
guide that you received with your scanner to install the software.

This chapter of the User’s Guide provides a quick overview of
PaperPort’ s featur es. If y ou’ve used an earlier version of the software, you
can also read this chapter to see what’s new in the PaperPort software.

The whole idea behind the PaperPort software is to help you wor k mor e
quickly and efficiently with paper items scanned into your computer.
The next few pages show—at a glance—many of the time-saving
features of the PaperPort software.

CANNING ITEMS

S

The PaperPort software works with a variety of scanners. Depending on
the scanner you ’re using, you can scan small items, such as business car ds,
or larger items up to 30 inches (76.2 cm) long. Typical items include
newspaper clippings, reports, magazine articles, brochures, letters,
memos, receipts, canceled checks, business cards, and color photos.

MEMO

SALES

REPORT

FAX

PaperPort has special scan settings for a variety of different items so you
can get the best image with your scanner. For more information about
scanning items, see the Installation Guide that came with your scanner.

of Contents

Table

IEW SCANNED ITEMS TWO WAYS

V

PaperPort provides two ways to view items: the

View

represents each item on the PaperPort Desktop. Page View displays a
close-up of a single page.

Desktop View displays
items as thumbnails.

. Desktop View displays a

IEW SCANNED ITEMS TWO WAYS

V

Desktop View

thumbnail

, a small graphic that

Page View displays each
item as a full page.

and

3

Page

MPROVE IMAGE QUALITY

I

With the P aperP ort 5.1 D eluxe Softwar e, you can scan virtually any type
of item, including color photographs, business cards with color logos,
maps, memos, business letters, invoices, handwritten letters, and so on.
PaperPort also has special features to improve the scanned images. For
example, you can lighten underexposed color photographs that are too
dark, sharpen fuzzy pictures, adjust the colors of color graphics and
photographs, straighten pages scanned in crooked, remove “dirt spots”
with a single mouse click, and enhance the lines of a form.

of Contents

Table

4

This picture of a
flower cart is
improved by clicking
the AutoFix Picture
tool. The image is
lightened and
sharpened.

This cow picture was
slightly blurred and
out of focus. Using
the Sharpen Picture
tool the cow comes
into focus.

HAPTER

C

ELCOME TO THE PAPERPORT SOFTWARE

1: W

Here are some “before and after” examples of scanned images:

The original picture
of the family dog had
the “red eye effect”
caused by an indoor
flash. The red was
removed with the
Remove Red Eye
tool.

ADD N

OTES

, H

IGHLIGHT AREAS, AND MARK UP A PAGE

With the annotation tools in Page View, you can add a note, highlight
text, draw lines or arrows, circle information, or paste a picture or
graphic from another application into a PaperPort item. The following
figure shows a sample of how the tools can be used.

of Contents

Table

Use the Picture tool to
add a picture to the
page.

Use the Highlighter
tool to draw the
reader’s attention
to an area.

Circle information
with the Freehand tool.

Use the Note tool to add
notes to a page.

OMBINE ITEMS INTO STACKS

C

5

C

OMBINE ITEMS

INTO STACKS

Many items that you scan will pr obably be mor e than one page. You can
combine the individual pages into a multipage item, called a stack.
For example, you could save all of your invoices for a job in one stack
named Invoices, and each page of the stack could be an invoice with its
own name, such as Invoice April 17, 1997.

6 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

A single page

Stacks

Link Bar

LINK TO MANY OTHER APPLICATIONS

of Contents

Table

PaperPort automatically recognizes many other applications on your
computer and creates a “working link” to them. The Link Bar at the
bottom of Desktop View shows icons of those linked applications.
To use a link, drag an item onto one of the icons to start the application
represented by the icon. A typical use of the Link Bar is to scan an item
and fax it.

This sample Link Bar shows several applications linked to PaperPort.

If PaperPort does not automatically recognize one of the applications on
your computer, you can manually create a link using the Create New
Link command. See the Help system for more information about
creating new links.

Send an item by
dragging and dropping it
onto a link icon. This
example shows dragging
and dropping an item
onto the fax link icon.

When the fax icon is
highlighted, release the
mouse button. Your fax
application starts and
you can send the item
as a fax.

SCAN IT AND FAX IT 7

SCAN IT AND FAX IT

If your computer has a fax modem and fax software, you can use the fax
link to quickly send the item as a fax. The fax link is represented by a fax
icon on the Link Bar at the bottom of Desktop View.

of Contents

Table

SEND SCANNED ITEMS OVER THE INTERNET

Using the Netscape Navigator e-mail link you can scan an item or
import an item to the PaperPort Desktop, and send it as an e-mail
attachment over the Internet. This means that you can send your
scanned items worldwide to anyone who has Internet access.

In addition, you can use the PaperPort software to connect to different
areas on Visioneer’s Web site on the Internet. For example, to get
technical support, choose Technical Support from the WebSite menu.
The PaperPort software starts your Internet browser software and
displays the selected area on Visioneer’s Web site. (If you do not have a
direct Internet connection, you may have to connect to your Internet
provider before choosing a WebSite menu command.)

8 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

SCAN IT AND E-MAIL IT

If you can send e-mail from your computer, you can send any scanned
item as an e-mail attachment, including scanned pages, graphics, and
photos. You can use either the e-mail link icon or a convenient Send
command to attach an item to an e-mail message.

The e-mail link icon for
Lotus cc:Mail.

CONVERT SCANNED TEXT TO TEXT THAT YOU CAN EDIT

PaperPort can quickly convert the text on a scanned item, which is r eally
just a picture of the text, into text that you can edit with a word
processing application. PaperPort converts the text using either the
Visioneer OCR (optical character recognition )application that comes
with PaperPort, or your OCR application if it’s already on your
computer. You can convert the entire item, or using the Copy As Text
command, you can select only a portion of the text to convert.

of Contents

Table

A word processor link
icon. Dragging an item
onto this link icon
starts PaperPort’s
built-in OCR
application, or you
can use your own OCR
application.

The FormTyper link
icon.

FILL IN A PREPRINTED FORM 9

FILL IN A PREPRINTED FORM

A built-in PaperPort application named FormTyper is designed
specifically for filling in the fields on pr eprinted forms, such as insurance
forms, registration cards, or tax forms, which often ask you to “Please
Type the Information.” U sing F ormTyper, you can type the information
using your computer keyboard (instead of a typewriter), and then print
the filled-in form. The FormTyper icon is on the Link Bar. Drag a
scanned form onto the FormTyper icon and the form’s fields will be
ready for you to begin typing.

ORGANIZE ITEMS IN PERSONAL FOLDERS

of Contents

Table

The tree structure of
personal file folders
in PaperPort.

PaperPort has an easy-to-use filing system for organizing your scanned
items. The filing system consists of folders designed specifically to hold
every item you scan. You can rename folders, create your own set, or
even assign different colors, such as red for items that need immediate
attention.

10 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

■ Folders are arranged in a “tree” structure. The tree arrangement is

similar to the one in Windows Explorer.

■ Scanned items are stored in folders. You can simply drag and drop the

item onto the folder. When the folder is highlighted, release the
mouse button and the item is stored in that folder.

■ F olders can be “nested”—that is, stored in other folders. The plus symbol

(+) shows the folder contains other folders. The minus symbol (-)
shows that the other folders are visible.

USE SIMPLESEARCH TO FIND AN ITEM

The PaperPort software has a wide range of options for finding scanned
items. In addition to the standard methods of searching for items by
name, date, or keywords, a powerful PaperPort feature named
SimpleSearch can find items based on the textual content.

of Contents

Table

For example, if you only remember that the item included the word
“scanner” or the phrase “elegant scanning,” SimpleSearch can find the
item containing that word or phrase for you. SimpleSearch finds items
this way because it actually reads all of your scanned items and
remembers the textual content. You simply enter a word or phrase, and
SimpleSearch finds the item(s) that have it. The following sample sho ws
the dialog box set to find the phrase “elegant scanning” in your scanned
items.

IMPORT ITEMS FROM OTHER APPLICATIONS 11

IMPORT ITEMS FROM OTHER APPLICATIONS

In addition to scanning items, you can bring items into PaperPort in
several different ways:

■ Print to the PaperPort Desktop from another application, such as

Microsoft Excel.

■ Print to the PaperPort Desktop from the Internet, so you can display

images and text from Internet Web sites on the PaperPort Desktop.

■ Import files saved in other file formats, such as Windows Bitmap

(BMP) or Tag Image File Format (TIFF).

■ Drag and drop an image file onto the PaperPort folder in Windows

Explorer and convert the file to a PaperPort item.

■ Drag and drop a n image file onto the P aperPort icon on the Windows

desktop.

of Contents

Table

EXPORT ITEMS IN OTHER FORMATS

You can export or save PaperPort items in several popular file formats,
such as BMP, GIF, or TIFF. For example, to create a file for an Internet
Web site, export it as a GIF file. Web pages often use GIF files for
displaying images.

VIEW PAPERPORT ITEMS ON OTHER COMPUTERS

PaperPort Viewer, a separate application, comes with PaperPort and lets
others view PaperPort items without PaperPort. PaperPort Viewer is
available for free on the Visioneer Web site at http://www .visioneer.com.
Y ou can also send PaperPort Viewer to someone else b y attaching it to an
e-mail message.

12 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

RIGHT MOUSE BUTTON SHORTCUTS

Many of the tools, buttons, and icons in PaperPort have right mouse
button shortcuts. For example, select an item in Desktop View and click
the right mouse button to display a menu for the item. You can choose
commands from that menu instead of the menus in the menu bar.

The following sample shows the shortcut menu for a single item
in Desktop View . Other shortcut menus appear when y ou click the right
mouse button on the PaperPort Desktop instead of on an item, and
when you’re viewing an item in Page View.

of Contents

Table

RELATED TOPICS IN HELP

Each new PaperPort feature is described in detail in the Help system.
From the PaperPort Help menu, choose PaperPort Help Topics to see
the Help topics.

CHAPTER 2

Viewing Items

Using PaperPort’s two views for displaying scanned items—Desktop
View and P age V iew—you can see either the thumbnails of the items, or
a full page that you can read.

DESKTOP VIEW

of Contents

Table

Command Bar

Folders

Thumbnail of
scanned items

Stacks
Thumbnail of

scanned photo

Link Bar

Status Bar

Desktop View shows thumbnails of scanned items and stacks of items.
Use Desktop View to see the items on the PaperPort Desktop or in any
folder.

13

14 CHAPTER 2: VIEWING ITEMS

Command Bar—The buttons on the Command Bar are shortcuts for
commands on the menus. For example, clicking the Settings button is
the same as choosing Preferences from the Edit menu and then clicking
the Scan Settings tab in the PaperPort Preferences dialog box.
The Command Bar appears in both Desktop View and Page View.

Folders—You can store items in the folders to organize them. PaperP ort
comes with a set of folders already on the PaperPort Desktop, but you
can change their titles, add new folders, delete folders, and change their
colors.

Thumbnails of scanned items—Thumbnails are small representations
of scanned items so you can see them at a glance. To see an item at full
size, use Page View.

A stack—After scanning multiple pages, you can combine the
thumbnails of those pages into a stack. For example, if you scan a
10-page report, 10 individual pages appear on the PaperPort Desktop.
By combining the pages into a stack, you can work with the report as a
single item. Stack titles appear in bold type above the page titles.

of Contents

Table

Link Bar—The icons on the Link Bar represent other applications and
functions that work with PaperPort. The icons include links for sending
a scanned item as a fax or an e-mail attachment, reading text from a
scanned item into a word processing program, entering data into a
preprinted form, and so on. The icons that appear depend on the
applications installed on your computer. Use the scroll arrows on the
Link Bar to see the other icons.

Status Bar—The Status Bar shows information about the selected
items, the links, or the buttons on the Command Bar.

Command Bar

Annotation Tool Bar

PAGE VIEW 15

PAGE VIEW

Page View shows one page at a time. Use Page View to get a close-up
view of the item or to add comments to the page.

Image Tool Bar

of Contents

Table

Status Bar

Command Bar—The buttons on the Command Bar are shortcuts for
commands on the menus. N otice that several of the buttons in the Page
View Command Bar are different from those in Desktop View.

Annotation Tool Bar—These tools are for adding notes to a page,
highlighting areas on it, cutting and pasting sections, drawing on the
page, adding a picture to the page, and so forth. See Chapter 7,
“Annotating a Page,” for examples of annotations and how to use the
tools.

Image Tool Bar—These tools are for editing the scanned images,
including adjusting an image’s colors, rotating an image, removing the
“r ed eye” effect from a color snapshots, sharpening fuzzy images, and so
on. See Chapter 8, “Editing Images,” for more information.

Status Bar—The Status Bar shows information about the page being
displayed.

16 CHAPTER 2: VIEWING ITEMS

SWITCHING BETWEEN DESKTOP VIEW AND PAGE VIEW

While working with PaperPort, you’ll want to switch back and forth
from Desktop View to Page View to work with a single page in Page
View, or with the thumbnails in Desktop View.

To view an item in Page View:

■ Double-click the

item you want to
see in Page View,
such as a business
card.

■ You can also click

once on the item
then click the Page
button.

of Contents

Table

■ Click the Desktop

button.

■ You can also choose

Desktop View from
the View menu.

To switch from Page View to Desktop View:

USING THE COMMAND BAR IN DESKTOP VIEW

To use a button on the Command Bar, click it. If a button does not
apply to a selected item, the button will be gray, and clicking it won’t
have any effect.

USING THE COMMAND BAR IN PAGE VIEW 17

Page. Switch from Desktop View to Page View.
Settings. Display the PaperPort Preferences dialog box where you can

set scan settings, customize the PaperPort Desktop and folders, choose
options for importing and exporting files, calibrate the scanner, and
change its hardware settings.

Find. Find an item in Desktop View, or find an annotation or page in
Page V iew.

Browse. In Desktop View, see a list of items available on the PaperPort
Desktop and in all the folders. In Page View, see a list of items available
in the currently open folder.

Rotate. Rotate the selected items or stacks 90 degrees to the right.
Rotating a stack rotates every page in the stack.

Duplicate. Make a copy of the selected item(s).

of Contents

Table

Stack. Combine selected items into one stack.
Unstack. Unstack the pages of the selected stack.
Unstack1. Unstack only the visible (top) page of the stack. The rest of

the pages remain as part of the stack.
Arrange. Arrange the items on the PaperPort Desktop.

USING THE COMMAND BAR IN PAGE VIEW

Several of the buttons that appear in Desktop View also appear in Page
View. However, because Page View displays a single item, buttons for
viewing single items appear only in the Page View Command Bar.

18 CHAPTER 2: VIEWING ITEMS

Desktop. Switch from Page View to Desktop View.
<< Item. Displays the pr evious item on the PaperP ort Desktop or in the

currently open folder.
Item >>. Displays the next item on the PaperPort Desktop or in the

currently open folder.

<< Page. Displays the previous page in a stack.
Page >>. Displays the next page in a stack.
Zoom Out. Reduces the size of the page in Page View.
Actual Size. Returns the page to its original (100%) size.
Zoom In. Magnifies the size of the page in Page View.
Wizard. Runs a step-b y-step process to help y ou impr ove the color of an

item scanned in color.

of Contents

Table

▼ NOTE: Two other buttons may appear on the Command Bar.

A TWAIN button appears if you are using the PaperPort software
with another (non-PaperPort) scanner. Clicking the TWAIN button
starts the scanning on the other scanner. The other button that can
appear on the Command Bar is labeled OLE Return. It appears
when you are using Windows Object Linking and Embedding
(OLE).

RELATED TOPICS IN HELP

PaperPort Basics, Desktop View
PaperPort Basics, Page View
View Items
Work with Items in Page View
Works with Items on the PaperPort Desktop

CHAPTER 3

Stacking Items

Like many other busy people, you may sometimes put items on your
desk without organizing them. When you finally do put them in order,
you might stack the items by project, contact, or department. You use a
method that helps you to quickly find the right stack.

With PaperPort you can electronically organize items into stacks in
much the same way that you do with paper documents. A stack is a
PaperPort item with multiple pages. Expense reports, contracts, memos,
letters, presentations, and other business materials ar e often two or mor e
pages. You can stack and unstack these items electronically on the
PaperPort Desktop.

of Contents

Table

COMBINING ITEMS INTO STACKS

Each scanned page appears on the PaperPort Desktop as a one-page
untitled item. To stack scanned pages, you can:

■ Drag one page on top of the other

■ Click the Stack button on the Command Bar

■ Use the stack commands in the Desktop menu

You can also add stacks to other stacks.

19

20 CHAPTER 3: STACKING ITEMS

USING DRAG AND DROP TO CREATE STACKS

of Contents

Table

1. In the Desktop

View, select the
item that you
want to stack.

This example
shows stacking a
Cover Letter on
an Invoice.

2. Drag the selected

item onto the item
on which you
want to stack it.

3. When the

second item is
highlighted,
release the mouse
button.

The stack is
created.

4. Repeat Steps 1

through 3 until
you are finished
creating the stack.

Cover Letter Invoice

Cover Letter Invoice

Invoice

Cover Letter

A new stack receives the title of the item on the bottom of the stack.
The stack title (Invoice in this case) is shown in boldface type. Each
page title is shown in normal typeface (Cover Letter in the sample
above).

Any item on the P aperPort Desktop can be stacked onto any other item.
You can use drag and drop to stack pages onto other pages, stacks onto
other stacks, pages onto stacks, and stacks onto pages. You can also use
the Stack button on the Command Bar to stack items. Select them in
the order that you want them stacked and click the Stack button.

GIVING TITLES TO ITEMS AND STACKS 21

SELECTING AND DESELECTING ITEMS

When stacking items, you need to select them. You can select one item
at a time, or several items together.

To select or deselect a single item:

■ To select the item, click its thumbnail in Desktop View. A red (or

dark) line around an item indicates that it is selected.

■ To deselect the item, click another item, or click anywhere else in

Desktop View.

To select multiple items:

■ Click each thumbnail while holding down the Shift key or the Ctrl

key.

Or

■ Click an empty space on the PaperPort D esktop, then drag the mouse

around the items that you want to select. Any item that is partially
enclosed in the box, or that the box even touches, will be selected.
Release the mouse button when the items you want are selected.

of Contents

Table

GIVING TITLES TO ITEMS AND STACKS

When you first scan an item, its title is the curr ent date, but y ou can give
it a new title up to 30 characters long, such as Smithers Contract or
Letter to Dr. Adams. The more descriptive the title, the easier it is to
quickly find the item you want. You can also give titles to stacks to help
identify them.

The stack title and page titles both appear above the stack so that as you
flip through the pages of a stack you can see each page’s title as well as
the stack title.

22 CHAPTER 3: STACKING ITEMS

Th

e stack title is

in boldface type.
The page title is

in normal type.
As you flip through

the pages, each
page’s title appears.

If you don’t want to see page titles with the stack titles, choose Per-Page
Titles from the View menu to remove the checkmark from the
command.

To give an item or stack a title in Desktop View:

1. Select the item or

stack.

2. Click its title, or

choose Change
Title from the File

menu.

of Contents

Table

3. Type the new title

and press Enter.

To change a title in P age View, choose Change Title from the File menu.

▼ NOTE: As you scan an item, its title is the current date. If you want

the titles of newly scanned items to be “Untitled,” or the date in a
different format, choose Preferences from the Edit menu, and click
the Desktop tab. The Default title drop-down list shows the choices.
Select the one you want and click OK.

Duplicated items receive titles based on the original item. For example,
the duplicate of a single-page item named “Invoice” will be “Copy of
Invoice.” The duplicate of a page in a stack has the same name as the
original page and it will not be part of the stack. This is an easy way to
create a copy of a page while keeping the original stack intact. To create
duplicates, select the item(s) and then from the Desktop menu choose
Duplicate Item or Duplicate Current Page.

1. Select the stack.

2. Click the left

arrow of the Page
Navigator to see
the previous page
in the stack.

3. Click the right

arrow of the Page
Navigator to see
the next page in
the stack.

MOVING BETWEEN STACKED PAGES 23

MOVING BETWEEN STACKED PAGES

The Page Navigators are the buttons for flipping through the pages of a
stack. You can also use the commands on the Page menu to move from
page to page in a stack.

To move between pages in a stack in Desktop View:

of Contents

Table

1. Display the stack in

Page View.

2. Click the buttons

labelled Page >> or

<< Page.

You can also move between pages by choosing the Page menu
commands: First Page, Last Page, Previous Page, and Next Page. Or use
the Go To Page command from the Page menu to move directly to any
page in the stack. Clicking the middle of the Page Navigator (it says 1 of
2 in the sample above) is a shortcut for choosing the Go To Page
command.

To move between pages in a stack in Page View:

The menu commands to move between pages in Page View are also in
the Page menu.

24 CHAPTER 3: STACKING ITEMS

UNSTACKING ITEMS

You can unstack pages in a stack if, for example, you want to mo v e those
pages to another stack, replace those pages with new ones, or delete
them from the stack without disturbing the rest of the pages.
You unstack pages in Desktop View.

To unstack a single page:

1. Select the stack in

Desktop View.

2. Click the Page

Navigator to
display the page
you want to
unstack.

3. Click the

Unstack1 button.

of Contents

Table

You can also
choose Unstack
Current Page
from the Desktop
menu.

1. Select the stack in

Desktop View.

2. Click the Unstack

button.
You can also

choose Unstack
from the

Desktop menu.

To unstack all the pages in a stack:

Each page of the stack becomes a separate item on the PaperPort
Desktop.

1. Select the items in

Desktop View.

2. From the

Desktop menu,
choose Tile Items
T ogether.

TILING ITEMS 25

TILING ITEMS

For smaller items, such as business cards and receipts, you can combine the items on the same page instead of stacking them as separate pages. This is called tiling items because the images are arranged on the page in a regular pattern like tiles on a floor. If you ’ ve scanned sev eral business cards from people at the same company, for example, you can tile them onto a page to see all the cards at once. Similarly, if you have several receipts from a business trip, you can tile them onto one page for easier record-keeping. Tiling is also useful if you want to fax several smaller scanned items, because you can fax them all on a single page. Pages that are tiled can include both color and black-and-white items.

To tile items onto a single page:

of Contents

Table

The items appear
together on a
page. Images too
big to fit on a
single page are
stacked as
individual pages.

RELATED TOPICS IN HELP

Create and Work with Stacks
PaperPort Basics, Desktop View
Selecting and Arranging Items
Working with Item Titles

26 CHAPTER 3: STACKING ITEMS

of Contents

Table

CHAPTER 4

Sending a Fax or E-Mail Message

After an item has been scanned into PaperPort, you can send it as a fax
or as an attachment to an e-mail message. You do not need to print the
item first; you can send it directly from the PaperPort Desktop without
worrying about paper jams when faxing.

of Contents

Table

If you want to add some notes to a fax, but don’t want to mark up the
original, you can annotate the item using PaperPort’s annotation tools.
The annotations can be “turned off” before the item is sent, in case you
don’t want someone to see your comments on it. See Chapter 7,
“ Annotating a Page,” for the steps to create annotations and to display or
hide them.

OVERVIEW

The PaperPort software has several ways to send a fax or e-mail:

■ Select an item and drag it onto the fax or e-mail link icon.

■ Choose the fax or e-mail application from the Links menu in the

File menu.

■ Use the ScanDirect application that you received with the PaperPort

software. See Chapter 6, “Using ScanDirect,” to send items with
ScanDirect.

27

28 CHAPTER 4: SENDING A FAX OR E-MAIL MESSAGE

SENDING A SCANNED ITEM AS A FAX

To send a scanned item as a fax, your computer will need:

■ A fax modem

■ Fax software

To send a scanned item as a fax from Desktop View:

1. Select the item to

fax.

2. Drag the item

onto the fax link
icon on the Link
Bar.

You can also click
the fax link icon.

of Contents

Table

3. When the fax

link icon is
highlighted,
release the
mouse button.

4. When your fax

software starts,
send the scanned
item as a fax.

SENDING A SCANNED ITEM AS A FAX 29

This sample shows the Delrina WinFax PRO window for sending a fax.
The window that appears on your computer will be for your fax
software.

of Contents

Table

▼ NOTE: I nstead of using the fax link icon, you can also choose Links

from the File menu, and then choose the name of your fax software.

30 CHAPTER 4: SENDING A FAX OR E-MAIL MESSAGE

To send a scanned item as a fax from Page View:

1. Display the item

in Page View that
you want to fax.

2. From the File

menu, choose
Links.

3. Choose the name

of your fax
software.

4. The fax software

starts, and you
can send the item.

of Contents

Table

▼ NOTE: In the sample, the name of the fax software is Delrina

WinF ax. N ote that an option named Fax is also listed. That option is
for fax software that isn’t listed by name on the menu, or for which
an icon does not appear on the Link Bar.

SENDING A SCANNED ITEM WITH AN E-MAIL MESSAGE

To send items as attachments to e-mail messages, your computer will
need:

■ An e-mail account (typically over a network or modem)

■ E-mail software

1. Select the item to

send.

2. Drag the item

onto the e-mail
link icon on the
Link Bar.

You can also click
the e-mail link
icon.

3. When the e-mail

link icon is
highlighted,
release the mouse
button.

SENDING A SCANNED ITEM WITH AN E-MAIL MESSAGE 31

To send a scanned item as an e-mail attachment fr om D esktop View:

of Contents

Table

4. The e-mail

software opens.
Log in and send
the scanned item
as an attachment
to an e-mail
message.

This sample shows the login window for Lotus cc:Mail. The login
window that appears on your computer will be for your e-mail software.

To send the scanned item over the Internet, drag it onto your Internet
e-mail link icon, such as Netscape Navigator e-mail icon (as shown to
the left).

32 CHAPTER 4: SENDING A FAX OR E-MAIL MESSAGE

▼ NOTE: Instead of using the link icons from Desktop View, you can

also choose Links from the File menu, and then choose the name of
your e-mail or Internet e-mail softwar e. The software opens, and you
can send the item as an attachment to an e-mail message.

GETTING PAPERPORT INFORMATION ON THE INTERNET

The WebSite menu provides Internet access directly from PaperPort.
For example, to receive technical support information about PaperPort
or other Visioneer products, choose Technical Support from the
WebSite menu. The PaperPort software starts your Internet browser
software and displays the selected area on Visioneer’s Web site. (If you
do not have a direct Internet connection, you may have to connect to
your Internet provider before choosing a WebSite menu command.)

To use the WebSite menu’s commands, your computer must have a
modem and appropriate software to access and browse the Internet.

of Contents

Table

RELATED TOPICS IN HELP

Fax an Item
Manage and Use Other Links
PaperPort Basics, Using PaperPort Links
Send an Item as an E-Mail Message

CHAPTER 5

Converting a Scanned Item to Text

A scanned item is an image. E v en the text on a scanned item is simply a
picture of the text, and you can’t edit it as you would text in a word
processing document. Using optical character recognition (OCR)
software, the PaperPort software can convert those text “pictures” into
real text that you can then edit using a word processing application.

of Contents

Table

The PaperPort software includes the Visioneer OCR software so y ou can
convert scanned items without having to buy your own OCR software.
After scanning an item, you can simply “OCR it,” and then work with
the converted text in your word processing application.

If you already own OCR software, you can use either it or PaperPort’s
built-in OCR software to convert scanned items.

WHAT IS OCR?

OCR is the computer’s way of recognizing that a picture of an “S” is
really the letter S, that the pictur e of a “W” is really the letter W, and so
on for each letter’s picture in a scanned item.

The OCR software looks at each letter on a page , and if it r ecognizes the
letter’s shape converts it into the appropriate text character. When the
analysis of the page is complete, the OCR software puts the text
characters onto a page in about the same format as the pictures of text
on the original scanned item.

33

34 CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT

The page is now a word pr ocessing document containing text that word
processing applications can recognize. You can then edit the text as you
normally would when word processing.

The process is not always perfect. If the scanned item contains smudges
or handwritten notes, the OCR application will try to analyz e them but,
of course, will not be able to come up with a suitable match. For that
reason, you should always try to scan clean copies when planning to use
PaperPort’ s OCR featur e. Also, you should car efully check the conv erted
document to correct any mistakes that the OCR application made.

Here’s an example:

The scanned words on
this page are not text.
The words are pictures of
text, and can’t be edited
in a word processing
application. For example,
if you tried to select a line
of text to reformat it, you
couldn’t.

of Contents

Table

After being processed
with the OCR
software, the pictures of
the text are now “real” text
that a word processing
application recognizes.
You can select text, as
shown here, to edit it.
This example shows how
the converted text would
appear in Microsoft
Word.

1. Select the item to

convert. It can be
a single page or
a stack.

2. Drag the item

onto the word
processing link
icon on the
Link Bar.

CONVERTING AN ITEM TO TEXT 35

CONVERTING AN ITEM TO TEXT

To convert an item to text, you first scan it into PaperPort. You can use
OCR to convert text from either Desktop View or Page View.

▼ NOTE: Text scanned in color cannot be converted using the OCR

software. Change the scanner ’s scan setting to “Editing Text” which is
designed specifically for OCR conversion.

To convert an item from Desktop View:

of Contents

Table

You can also
click the word
processing link
icon.

3. When the

word processing
link icon is
highlighted,
release the
mouse button.

▼ NOTE: This sample shows the steps for using PaperPort’s built-in

Visioneer OCR software and sending the converted text directly to a
word processing application, in this case Word. If you have other
OCR software on your computer, you send the text to it instead.
You can also configure the word processing link to send text to the
other OCR application.

36 CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT

If the item is a stack, all pages are converted. To convert a single page of
a stack, first use the Unstack1 button on the Command Bar to unstack
the page, and then convert it.

Instead of using the word processing link icon, you can also choose
Links from the File menu, and then choose the name of your word
processing software. The conversion process begins.

4. The OCR

software shows a
progress window
while the
conversion is in
process.

of Contents

Table

5. When the

conversion is
complete, the
word processing
application
opens and you
can begin editing
the text.

1. Display the item

in Page View that
you want to
convert.

2. From the

File menu,
choose Links.

3. Choose the name

of your word
processing
software.

CONVERTING AN ITEM TO TEXT 37

▼ NOTE: PaperPort’s built-in OCR software has an option to convert

text to HTML format so that you can display the text on an Internet
Web page.

To convert an item to text from Page View:

of Contents

Table

The OCR conversion begins. If the item is a stack, all of its pages are
converted. To convert a single page of a stack, unstack that page from
the stack first, then convert it.

38 CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT

CONVERTING PART OF A PAGE TO TEXT

If a page includes graphics and you conv ert it, the OCR softwar e will try
to convert the graphics to text. The result will be a lot of unrecognized
characters on the page because the software can’t match text characters
with graphics. In that case, select those portions of the page that contain
only text, and convert that selected area.

To convert a portion of a page to text:

1. Display the page

in Page View.

2. Click the

Selection
tool on the
Annotation
Tool Bar.

of Contents

Table

3. Drag around

the portion of
text you want to
convert.

4. From the Edit

menu, choose
Copy As Text.

5. The OCR

progress window
shows that the
conversion is
taking place.

The selected text
is copied to the
Clipboard.

6. Open the

1

Sel

application where
you want to paste
the text and
choose Paste from
that application’s
Edit menu.

CONVERTING A SCANNED SPREADSHEET 39

CONVERTING A SCANNED SPREADSHEET

Converting a scanned spreadsheet is similar to converting a page of text.
In most cases the spreadsheet retains it columnar format, and the
spreadsheet application recognizes number characters as numbers if you
want to update them.

of Contents

Table

To convert a spreadsheet from Desktop View:

.

ect the
spreadsheet to
convert. It can
be a single
spreadsheet or
a stack.

2. Drag it onto the

spreadsheet link
icon on the Link
Bar. You can also
click the
spreadsheet
link icon.

3. When the

spreadsheet
link icon is
highlighted,
release the
mouse button.

40 CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT

4

h

This sample shows Microsoft Excel as the spreadsheet application, but
you can drag the spreadsheet onto any spreadsheet icon on the Link Bar .

Instead of using the spreadsheet link icon, you can also choose Links
from the File menu, and choose the name of a spreadsheet application.

. W

en the
conversion is
complete, the
spreadsheet
application
opens and you
can begin editing
its text and
numbers.

of Contents

Table

▼ NOTE: To maintain the column format for a spreadsheet table,

choose Link Preferences from the Edit menu, click the icon for your
spreadsheet application, click OCR Setting, and deselect
Decolumnized Output. That setting maintains the column format
for tables in word processing applications.

▼ NOTE: Spreadsheets are often displayed horizontally.To rotate them

after scanning, select the spreadsheets and click the Rotate button.

RELATED TOPICS IN HELP

Convert an Item to Text
Manage and Use Other Links
PaperPort Basics, Using PaperPort Links

CHAPTER 6

Filling In Preprinted Forms with FormTyper

Insurance forms, registration car ds, coupons, and tax forms ar e examples
of preprinted forms. They have fields that you need to fill in with data,
such as name, address, and telephone number.

In the past, you had to use a typewriter or a ballpoint pen to fill in the
fields manually on preprinted forms. With the Visioneer FormTyper
application, you can enter data using your computer and then print the
form. The end r esult is the pr eprinted form, filled with data just as if y ou
had used a typewriter.

of Contents

Table

This chapter explains how to:

■ Fill in a form using FormTyper

■ Use the FormTyper tools

■ Print a filled in form

41

42 CHAPTER 6: FILLING IN PREPRINTED FORMS WITH FORMTYPER

FILLING IN A FORM

The following example sho ws a medical form on the PaperPort D esktop
with fields to fill in.

To fill in a form with FormTyper:

1. Select the form.

2. Drag the form

onto the
FormTyper link
icon on the Link
Bar.

You can also just
click the
FormTyper link
icon.

of Contents

Table

3. When the

FormTyper
link icon is
highlighted,
release the
mouse button.

After a few moments while the software analyzes the form to find its
fields, the FormTyper window opens. The fields are underlined in blue,
and the cursor is at the first field to be filled in.

To fill in a form from Page View, choose Links from the F ile menu and
then choose Visioneer F ormTyper from the Links menu. The F ormTyper
application opens, and you can begin filling in the data fields.

4. Begin typing data

if the cursor is at
the first field that
you want to fill in.

To type in any
other field, click
the field.
To add another
line to a field,
press Enter.

5. When you’re

finished typing in
a field, press the
Tab key or the
left or right arrow
keys to move to
the next field.

FILLING IN A FORM 43

▼ TIP: Before dragging the form onto the FormTyper Link, switch to

Page View and use the Enhance Lines tool to darken and straighten
the form ’s lines. The P aperP ort F ormTyper link identifies underlining
of blank areas on a form as data fields to be filled in. Darkening and
straightening the form’s lines with the Enhance Lines tool helps
PaperPort find the fields with more accuracy.

of Contents

Table

6. From the Form

menu, choose

Save to
PaperPort
Desktop As.

7. Type a name for

the filled-in form
and click OK.

If you make a mistake or need to edit the data, double-click the field
again. The cursor is in the text and you can edit it. After filling in all the
fields, you must save the form.

The form appears on the
PaperPort Desktop. The “A”
symbols indicate fields filled
with text annotations

44 CHAPTER 6: FILLING IN PREPRINTED FORMS WITH FORMTYPER

▼ NOTE: Use the Save to PaperPort As command to save the filled-in

form. The S ave to P aperPort Desktop command overwrites the form.
Use Save to PaperPort Desktop only if you don’t want to keep an
original copy of the form.

FORMTYPER TOOLS

The FormTyper application has the “look and feel” of the P aperPort 5.0
Deluxe Software. Some of FormTyper’s tools are similar.

Form Navigator. If the form has more than one page, click the t arrows
to display the previous or next page. Click the middle of the navigator
(that says 2 of 3 in this example) to see the Go To Page dialog box.

Zoom Navigator. Click the Plus magnifying glass to enlarge the image
of the form. Click the Minus magnifying glass to reduce the image.
Click Actual to see the image at its actual size.

of Contents

Table

Place Field. Click to place a field manually on a form. Then put the
cursor on the form, hold down the mouse button, and drag to create a
new field.

Auto-Find. Click to have FormTyper find all of the fields on the form
again. Use this button if you’ve deleted some fields and want to find
them again automatically.

PRINTING A FILLED-IN FORM

Once the filled-in form is saved to the PaperPort Desktop , you can print
it as you would any scanned item. Select the form and drag it to the
printer link icon on the Link Bar. You can also choose Print from the
File menu.

RELATED TOPICS IN HELP

Fill In a Form
Working with Items in Page View
Working with Items on the PaperPort Desktop

CHAPTER 7

Annotating a Page

To communicate well, you need to draw the reader’s attention to
important information. When working with paper, you can highlight
text with highlighter markers, add post-it notes, and circle text with a
pen or pencil. With PaperPort, you can use these methods but in
electronic form.

This chapter shows how to:

of Contents

Table

■ Select, move, and resize annotations

■ Cut, copy, paste, and crop sections of a page

■ Straighten a page that was scanned at an angle

■ Scroll quickly

■ Write notes on a page

■ Highlight sections of a page

■ Draw lines and arrows

■ Add a picture to a page

■ Display and hide annotations

■ Print items

45

46 CHAPTER 7: ANNOTATING A PAGE

Here is an example of a page with some annotations.

Selection. Select an area
to copy, cut, paste, or
crop.

Note. Add a note, just
like a post-it note.

Arrow. Point to
important information
with a line or arrow.

Highlight. Add a
highlight color.

Freehand. Circle or
underline important
information.

of Contents

Table

Picture. Add an
illustration to a page.

Symbols on the thumbnail
indicate that the item has
annotations.

You can also tell if an item in Desktop View contains annotations
because they appear as small symbols on the thumbnails.

1. Click the tool on

the Annotation
Tool Bar.

2. Place the cursor

on the page.
Its shape will
indicate the tool
you selected.

USING THE ANNOTATION TOOLS 47

USING THE ANNOTATION TOOLS

The basic method of using the annotation tools is similar for each tool.

To use an annotation tool:

of Contents

Table

3. Depending on the

tool you selected,
click or drag the
cursor to use the
tool.

The following examples show how to use the annotation tools.

POINTER

Use the Pointer tool to select annotations on a page. Annotations must
be selected in order to move, resize, or edit them.

48 CHAPTER 7: ANNOTATING A PAGE

To use the Pointer tool to move, resize, or edit an annotation:

1. Click an

annotation to
select it.

2. To move the

annotation, put
the pointer inside
the selected area,
and drag the
annotation to a
new place.

3. To resize the

annotation, put
the pointer on one
of the selection
boxes, hold down
the mouse button,
and drag the
pointer.

of Contents

Table

4. To edit the text in

an annotation,
double-click the
annotation. The
cursor is at the
start of the text.

SELECTION

Use the Selection tool to select an area to crop, cut, copy and paste, such
as a graphic for use in another application, or y our signatur e for use on a
form letter.

▼ TIP: Use the selection process to copy your signature onto letters.

Then you can fax a signed copy of your letters directly from your
computer without having to print the letter, sign it, and then rescan
it (or send it from a fax machine).

1. Drag to select an

area of the page.

2. Depending on

what you want to
do with the
selection, choose a
command from
the Edit menu.

3. To paste the

selection to
another
document, open
it, and choose

Paste from the
Edit menu.

To use the Selection tool:

CUT AND PASTE OPTIONS

USING THE ANNOTATION TOOLS 49

of Contents

Table

You can copy (or cut) and paste to and from pages and applications in
several different combinations:

■ From one page to another in Page View. The copied image is pasted

onto the receiving page; you can then move the image into place.

■ F rom Page View to the PaperPort Desktop. A new item is cr eated on the

Desktop with the copied image on it.

■ From Page View to another application. The copied image appears on

the page in that application; you can then move that image to its
correct position in that application.

■ From another application to PaperPort. If the copied image is a

graphic, pasting it to the PaperPort Desktop creates a new item with
the image on it. P asting to the Page View puts that image on the page
being displayed. If the copied material is text, it can be pasted to a
PaperPort note or to mark-up text (single lines of text only), but
copied text cannot be pasted directly to a thumbnail on the PaperP ort
Desktop. To paste a picture that can be moved and resized on a page,
paste it to the page in Page View using the Paste as Annotation
command.

50 CHAPTER 7: ANNOTATING A PAGE

▼ NOTE: Another copy and paste option is the Copy As Text

command in the Edit menu. PaperPort converts the selection to text
at the same time it copies the text to the Clipboard.

STRAIGHTEN PAGE

Use the Straighten Page tool to straighten a page, either horizontally or
vertically, that was originally scanned in at an angle.

To straighten a page:

1. Hold down the

mouse button
and draw a line
along the edge of
an area that you
want to be
horizontal or
vertical on the
page.

of Contents

Table

2. When you

release the
mouse button,
the PaperPort
software
straightens the
whole page
along the line
you drew.

USING THE ANNOTATION TOOLS 51

PAN

Use the Pan tool to scroll an image quickly, up, down, left, or right.

To use the Pan tool:

1. Click the Pan tool. The pointer changes to a hand pointer.

2. Drag the mouse. The page image moves as you move the mouse.

NOTE

Use the Note tool to write a resizable note at any place on the page.
You can also “collapse” the note so it doesn’t cover any information on
the page.

To write a note with the Note tool:

of Contents

Table

1. Click the page.

2. Type the note in

the text box that
appears.

3. To collapse all the

notes on a page,
select any one of
the notes first.

4. From the

Annotations
menu, choose
Collapse Notes.

5. To see the notes

again, select any
note, then choose

Expand Notes

from the
Annotations
menu.

The insertion point is ready
for you to begin typing.

As you type the
note, the box
expands to fit the
amount of text...

The collapsed note icon
indicates a Note is at that
position on the page.

52 CHAPTER 7: ANNOTATING A PAGE

MARK-UP

Use the Mark-Up tool to add a line of text to the page.

To write a note with the Mark-Up tool:

1. Click the page

where you want
to type text.

The Mark-Up tool is for typing a single line of text, like this.
Don’t press Enter to type a second line of text…

of Contents

Table

2. Type a line of

text.

■ Hold down the

mouse button
and drag the
Highlighter tool
over the area you
want to highlight.

…instead create another mark-up box and type your text.

HIGHLIGHTER

Use the Highlighter tool to highlight any part of a page with a color.

To highlight a portion of a page:

FREEHAND

Use the Freehand tool to draw freehand marks, for example, circle text
or underline important sentences.

■ Hold down the

mouse button
and draw a line
around the area
you want to
emphasize.

To draw freehand lines on a page:

1. Hold down the

mouse button and
drag to draw a line
or arrow.

USING THE ANNOTATION TOOLS 53

To change the line width of an existing line, select it, then choose Line
Width from the Annotations menu and choose a new line width.

To change the width for new lines that you want to draw, click the
Freehand tool or Arrow tool, click the right mouse button and choose
Line Width from the displayed menu, or choose Line Width from the
Annotations menu and then choose a new width. E xisting lines will not
be affected.

ARROW

Use the Arrow tool to draw straight lines, with or without arrowheads,
to point to specific parts of a page.

To draw straight lines with the Arrow tool:

of Contents

Table

2. To add or remove

arrowheads when
you draw, choose

Line Arrowhead

from the
Annotations
menu.

PICTURE

Use the Pictur e annotation tool to place a picture as an annotation onto
a page. You can add a Picture annotation by selecting a bitmap file
already saved on your hard disk or by pasting a picture from the
Clipboard.

To add a picture to a page using the Clipboard, copy the picture to the
Windows Clipboard, and then display the page in Page View. Choose
Paste As Annotation fr om the E dit menu. The picture is pasted onto the
page. If you paste a color picture onto a black-and-white page, the
picture appears in black-and-white but retains its color information in
case you copy and paste it later.

54 CHAPTER 7: ANNOTATING A PAGE

To add a picture with the Picture tool:

1. Click the Picture

tool, then click
on the page where
you want the
picture to be
located.

The Open dialog
box appears.

2. Select Bitmap

Files as the file
type from the
drop-down list.

3. Select the name

of the picture.

4. Click Open.

The picture
appears on the
page.

of Contents

Table

5. To reposition a

picture, click the
Pointer tool and
then click the
picture to select
it. Handles
around the
picture indicate it
is selected.

6. Drag the picture

to its proper
position on the
page. To resize
the picture, drag
one of its handles.

You can resize or
reposition a
picture whenever
it is displayed in
Page View.

1. In Page View,

choose Show
Annotations

from the
Annotations
menu. The (✔)
checkmark means
the annotations
are visible.

2. To hide annotations,

choose Show
Annotations again

from the
Annotations menu.

DISPLAYING AND HIDING ANNOTATIONS 55

DISPLAYING AND HIDING ANNOTATIONS

You can display items on Page View with all of their annotations either
visible or hidden. This feature is especially useful if you want to print or
fax an item, but don’t want to include the annotations.

To display or hide annotations:

of Contents

Table

A page with visible annotations The same page with hidden annotations

56 CHAPTER 7: ANNOTATING A PAGE

PRINTING ITEMS

You can print any scanned item. If an item contains annotations that
you don’t want to include when it’s printed, remember to turn off the
annotations first.

To print an item:

1. Select the item.

It can be a single
item or a stack.

2. Drag the selected

item onto the
Printer link icon
on the Link Bar.

You can also just
click the printer
link icon.

of Contents

Table

3. When the printer

link icon is
highlighted,
release the mouse
button.

You can also print by choosing Print from the File menu.

RELATED TOPICS IN HELP

Change Annotations
Create Annotations
Manage Annotations
PaperPort Basics, Page View
Print, Save, and Delete Items

CHAPTER 8

Editing Images

An original image may not be the exact color or sharpness that you
want, even before it’s scanned. For example, an indoor snapshot of your
family or household pet may have the “red eye” effect from the camera’s
flash. Using PaperPort’s Remove Red Eye tool, you can remove the red.
Other tools help you adjust colors, contrast, and other image
characteristics.

of Contents

Table

This chapter shows how to:

■ Rotate images

■ Improve the color and sharpness of an image

■ Adjust the color, brightness, and tint of a color picture

■ Sharpen or blur an image

■ Remove the “red eye” effect from flash photographs

■ Crop the page

■ Invert the colors of an image

■ Remove stray dots on a page

■ Enhance lines in images of tables and forms

57

58 CHAPTER 8: EDITING IMAGES

USING THE IMAGE EDITING TOOLS

The image editing tools are designed to improve images scanned in
color, black-and-white, and grayscale. The tools available in Page View
depend on the type of image.

ROTATE RIGHT OR LEFT

Use the Rotate tools to rotate an entire pages 90 degrees to the left or
right. Pages with annotations cannot be rotated.

Rotating a page is particularly useful for spreadsheets, graphs, charts,
and other pages normally displayed horizontally. After scanning a page
vertically, rotate it to produce a horizontal page like the original.

You can rotate multiple pages or a stack. For example, after scanning in
several spreadsheets, you can select them all or stack them and click the
Rotate button. All of the spreadsheets will be rotated together.

of Contents

Table

■ Click one of the

Rotate tools.
The image rotates

90 degrees to the
left or right
depending on the
tool you select.

To rotate the
object more than
90 degrees, click
the tool again.

To rotate images using the Rotate Image tools:

▼ NOTE: All tools on the Image Tool Bar have equivalent commands

available from the menus. For example, you can also rotate items
using the Rotate command from the Page menu.

■

Click the A

Picture tool.
This sample

picture of a flower
cart becomes
clearer and
sharper.

utoFix

USING THE IMAGE EDITING TOOLS 59

AUTOFIX PICTURE

Use the AutoFix Picture tool to automatically enrich the quality of an
image. The PaperPort software analyzes the image and improves its
appearance as much as possible. F uzzy images may become sharper, and
underexposed (dark) or overexposed (lighter) photos may be darkened
or lightened. However, if the quality of the original image is very poor,
even the automatic image improvement may not help.

To enhance images with the AutoFix Picture tool:

of Contents

Table

Before After

▼ NOTE: If the image is already at the proper exposure and in focus,

PaperPort cannot improve it further. In fact, clicking the AutoFix
Picture tool may seem to degrade image quality because PaperPort
assumes the image needs to be modified, ev en though it ’s already just
right. If you try to AutoFix a picture and do not like the results,
choose Undo AutoFix Picture from the Edit menu.

ADJUST PICTURE

The Adjust Picture tool is for manually adjusting a color picture’s
brightness and contrast, color, and tint.

▼ NOTE: The Picture Wizard is also for adjusting a color picture.

Clicking the Picture Wizar d button on the Command Bar walks you
through the most likely steps to produce a good quality image.

60 CHAPTER 8: EDITING IMAGES

To use the Picture Wizard:

■ Click the Picture

Wizard button on
the Command
Bar.

A series of dialog
boxes walk you
through the
process to adjust
the picture
quality.

This is the first Wizard dialog box. Click Next to see
the next dialog box.

To use the Adjust Picture tool:

1. Click the Adjust

Picture tool.

2. Select the picture

that you like best.
The one you
select moves to
the center and
becomes the
current picture,
or the one to
adjust.

of Contents

Table

3. Click a button to

adjust a feature of
the picture.

4. Drag the slider to

adjust that
feature.

5. Click OK.

See the Help system for more details about Adjust Picture and the
Picture Wizar d.

1. Click the Sharpen

Picture tool.
The Sharpen

Picture dialog
box appears.

2. Drag the slider to

sharpen or blur
the picture.

3. Click OK.

USING THE IMAGE EDITING TOOLS 61

SHARPEN PICTURE

Use the Sharpen Picture tool to sharpen or blur a color picture.

To sharpen or blur a color picture with the Sharpen Picture tool:

of Contents

Table

1. Click the

Selection tool.

2. Select the portion

of the pupil of the
eyes that are red.

3. Click the Remove

Red Eye tool.
PaperPort
removes the red
from the eyes.

Before—A blurred picture After—The sharpened picture

REMOVE RED EYE

Indoor flash photographs can pr oduce the “red eye” effect that turns the
pupils of the eyes red. Using the Remove Red Eye tool you can remove
the redness from the eyes in the image.

To remove the red eye effect with the Remove Red Eye tool:

62 CHAPTER 8: EDITING IMAGES

▼ TIP: Use the Zoom In button (on the Command Bar) before

selecting the red area, and then select as small an area of the eye as
possible. PaperPort removes the color red from the entire selected
area. If the selected area includes other par ts of the ey e that have tints
of red in them (as light brown eyes often do), those tints will be
removed too.

CROP PAGE

Use the Crop Page tool to remove part of a page. The cropped part
remains, but the rest of the image is removed from the page.

To remove a part of a page:

1. Click the

Selection tool.

2. Select the area to

remain on the
page. The rest of
the image will be
removed.

of Contents

Table

3. Click the Crop

Page tool.

The cropped image

The full image

▼ TIP: Create a duplicate of an image before cropping it because

cropping permanently removes the unselected portion of the image.
Having a duplicate ensures that if you crop too much, you can
always start over with the original. To create a duplicate of an image,
select it on Desktop View and choose Duplicate Item from the
Desktop menu.

■ Click the Invert

Page tool.
The image

reverses color.

USING THE IMAGE EDITING TOOLS 63

INVERT PAGE

Use the Invert Page tool to reverse the colors of an image. This is
particularly helpful for reading text on images with a dark background
and light letters.

To reverse images with the Invert tool:

Before After

REMOVE STRAY DOTS

of Contents

Table

■ Click the Remove

Stray Dots tool.
PaperPort

removes the stray
dots from the
page.

Sometimes a page has small marks, dots, or speckles that appear on the
scanned page. For example, scanned newspaper articles often have
extraneous spots on the page. Clicking the Remove Stray Dots tool
automatically cleans those extra marks from the scanned image.
This tool applies only to images scanned in black and white.

To clean a page with the Remove Stray Dots tool:

Before After

▼ NOTE: PaperPort remo v es only the smaller dots and speckles on the

page because larger marks, such as handwritten notes, may be a valid
part of the image. To remove larger unwanted portions of an image,
use the Selection tool (on the Annotation Tool Bar) to select the
unwanted portion, then choose Cut from the Edit menu.

64 CHAPTER 8: EDITING IMAGES

ENHANCE LINES

Use the Enhance Lines tool to automatically darken and straighten
horizontal lines on a black-and-white scanned image, such as a table or
preprinted form. Enhancing lines is particularly helpful prior to using
the PaperPort FormTyper link to fill in scanned preprinted forms.

To darken and straighten lines with the Enhance Lines tool:

■ Click the

Enhance Lines
tool.

The lines are
straightened and
darkened.

of Contents

Table

CREATING WALLPAPER FROM AN ITEM

The background color of your computer’s screen is called “wallpaper.”
Typically it is a nondescript color, but you can easily change it to an
image from P aperPort, for example, a picture of your spouse or children.

To create wallpaper:

1. Select the item for the wallpaper.

2. Choose Set as Wallpaper from the Page menu. The screen
background color changes to that image.

▼ NOTE: To change back to the original wallpaper , open the Windo ws

Control Panel, double-click Display, click the Background tab,
choose a wallpaper pattern from the Wallpaper menu and click OK.

RELATED TOPICS IN HELP

Adjust Color Pictures and Other Images
Add Notes, Arrows, and Other Annotations

CHAPTER 9

Filing Items in Folders

PaperPort’s filing system with folders is similar to the filing system that
you use with Windows, except the PaperPort folders are only for items
scanned or imported to the PaperPort Desktop.

This chapter shows how to:

■ Store items in folders

of Contents

Table

■ Create new folders

■ Give folders titles

■ Store folders in folders

■ See the contents of folders

■ Find an item in a folder

65

66 CHAPTER 9: FILING ITEMS IN FOLDERS

The list of folders appears in Desktop View along the left side of the
window.

The list of folders

of Contents

Table

▼ NOTE: You can add other folders to the list, give them new titles,

store folders within folders, and change their colors.

DRAGGING AND DROPPING ITEMS INTO FOLDERS

The easiest way to move an item into a folder is by dragging and
dropping the item into the folder. You can file items one at a time, or
you can file multiple selected items all at the same time. Each folder can
hold up to 200 items.

1. Click an item(s)

to select it.

2. Drag the selected

item into a folder.

3. When the folder is

highlighted,
release the mouse
button.

To drag and drop an item into a folder:

CREATING NEW FOLDERS 67

of Contents

Table

You can also put the selected item into a folder using the M ov e to F older
or Copy to Folder commands in the Desktop menu. The Copy to
Folder command creates a copy of the item and puts it into the new
folder, but leaves the original item in its original folder.

CREATING NEW FOLDERS

You can add new folders to the main list, or add a folder within a folder
to create a sublist of folders. Each sublist can contain up to 100 folders,
and each folder can have up to five sublists.

For example, y ou could create a folder named Business and another one
named Vacation for your Travel folder. Then you could keep all your
business travel receipts in one, and vacation travel receipts in the other.

68 CHAPTER 9: FILING ITEMS IN FOLDERS

To add a folder to the main list of folders:

1. Click PaperPort

Desktop.

2. From the

File menu,
choose New
Folder.

3. Type the new

folder’s title, and
then click OK.

of Contents

Table

To add a folder within another folder, click the folder instead of the
PaperPort Desktop. Choose N ew F older fr om the File menu, type a title
for the new folder, and click OK.

GIVING FOLDERS NEW TITLES

Each folder must have a title. You can re-title any folder, including the
basic set of folders that you receive with PaperPort.

▼ NOTE: The PaperPort Desktop is not a folder and cannot be

renamed.

1. Click a folder to

select it.

2. Click the folder’s

title to see the text
box for editing
the title.

3. Type the new title

and press the
Enter key or just
click elsewhere on
the PaperPort
Desktop.

DRAGGING AND DROPPING FOLDERS INTO FOLDERS 69

To give a folder a new title:

of Contents

Table

You can also select the folder and choose Change Title from the File
menu.

DRAGGING AND DROPPING FOLDERS INTO FOLDERS

Folders can be stored in other folders by dragging and dropping one
folder into another.

▼ TIP: Holding down the Ctrl key while dragging a folder into

another folder creates a duplicate of the one y ou’re dragging. This is a
quick way to create a new folder, and can save time when you’re
creating a batch of new folders. When you’re finished creating the
folders, you can give each new one its own title. If the folder being
duplicated already contains items, they are duplicated too.

70 CHAPTER 9: FILING ITEMS IN FOLDERS

To drag and drop one folder into another:

1. Click a folder to

select it.

2. Drag the selected

folder onto
another folder.

3. When the folder is

highlighted,
release the mouse
button.

You can tell when a folder has other folders in it because a small plus
sign appears next to a folder. A minus sign indicates the folder is open
and lists its folders.

of Contents

Table

1. Click the plus

sign, or double­click the folder.

2. To close a folder,

click the minus
sign or double­click the folder.

SEEING THE CONTENTS OF FOLDERS

Desktop View displays the contents of the open folder. Thus, if you
open the Travel folder, you will see all the scanned items stored in that
folder . Only one folder at a time is open; therefore opening a new folder
closes the one that was open.

To see the folders within a folder:

■ Click a folder to

see the items in it.
You can also click

the Browse
button to see all
the items in all
the folders.

USING SIMPLESEARCH TO FIND AN ITEM 71

To see the items in a folder:

USING SIMPLESEARCH TO FIND AN ITEM

PaperPort’s SimpleSearch features help you find scanned items. For
example, if you recall the item’ s title or keywords, PaperP ort can find the
item based on that information. However, PaperPort also reads the
entire text content of each scanned item and can fi nd items based on any
words and phrases in the content. To use this powerful search feature,
make sure that the Content checkbo x is selected in the Find Item dialog
box.

of Contents

Table

1. In Desktop View,

choose Find Item
from the Search
menu.

2. Type the text to

identify the item.

3. Select one or more

checkboxes to
identify where to
search for the text.

4. Select the buttons

to find just the
first, or all items
that have that text.
Click OK.

To use SimpleSearch to find an item in a folder:

72 CHAPTER 9: FILING ITEMS IN FOLDERS

In the SimpleSearch dialog box, you can:

■ Click the Options tab to display several options for using

SimpleSearch, including whether you want PaperPort to match the
exact phrase you’re looking for or to find text that closely matches.

■ Click the Update SimpleSearch button to read any items that haven’t

been read yet. This adds the items’ text to the SimpleSearch database
(which is similar to the index of this guide).

You can add specific items to the SimpleSearch database. Click an item
or folder with the right mouse button and then choose Add to
SimpleSearch from the shortcut menu. This is particularly useful when
you’ve scanned a number of items and filed them in a new folder. Click
the folder with the right mouse button, and PaperPort begins adding the
items’ content to the SimpleSearch database.

▼ NOTE: S impleS earch wor ks “in the background,” which means that

PaperPort is constantly reading items’ textual content even while
you ’re working on other tasks. For this reason, you may see messages
that SimpleSearch has not finished adding items to its database and
that you shouldn’t quit the application. These messages occur when
PaperPort is still reading some scanned items. N ormally, if you wait a
few moments, PaperPort finishes the process, and you can then quit
the application.

of Contents

Table

RELATED TOPICS IN HELP

Create Folders
Find Items and Folders
PaperPort Basics, Desktop View
Name and Organize Folders
Place Items in Folders

APPENDIX A

PaperPort Viewer

With PaperPort Viewer, you can share PaperPort items—including
articles, letters, contracts, budgets, reports, and photos with others who
do not own the PaperPort software. PaperPort Viewer lets others view
and print PaperPort items.

You can distribute PaperPort Viewer to others free of charge.

One way to send someone PaperPort Viewer is to attach the PaperPort
Viewer file to an e-mail message and then send that e-mail message
to the recipient.

of Contents

Table

The PaperPort CD includes PaperPort Viewer for Windows. See the
installation guide that you received with your PaperPort scanner for
instructions about installing applications from the CD.

PaperPort Viewer is also available free on Visioneer’s Web page.
The address is http://www.visioneer.com.

PaperPort Viewer has its own Help information. Please see that Help
information for a complete description of PaperPort V iew er and how to
use it.

73

74 APPENDIX A: PAPERPORT VIEWER

of Contents

Table

of Contents

Table

INDEX

A

Actual Size button 18
Add to SimpleSearch command 72
Adjust Picture dialog box 60
Adjust Picture tool 59
Annotation Tool Bar 15, 47
annotation tool samples 4, 47–54
annotations

collapse notes 51
copy and paste 49
hiding or displaying 55
how to create 47
on forms 43
samples 46

selecting 47–48
Arrange button 17
Arrow tool 53
Auto-Find button 44
AutoFix Picture tool 59

B

blurred picture 61
BMP picture 54
brightness and contrast 59
Browse button 17, 71

column format 40
Command Bar 13, 16, 17
Content checkbox 71
convert text 8, 35–38
copy annotations 49
Copy As Text command 38, 50
Create New Link 6
Crop Page tool 62

D

data, entering on a form 42
date title 22
deselect an item 21
Desktop button 16, 18
Desktop View

annotations 46
Command Bar 16
definition 3, 13, 24
e-mail 31
folders 66, 70
switch to 16
titles 22

drag and drop

create a stack 20
folder in folder 69

item in folder 66
Duplicate button 17
Duplicate Item command, before cropping 62

C

clean page 63
Collapse Notes command 51
color photo

adjusting 60
definition 57, 59
sharpen 61

color picture

adjusting 59
as wallpaper 64
blurred 61
brightness and contrast 59
clearer 59
removing red eye 61
reverse 63
scanning 59
tint 59

E

e-mail link 7, 8, 27, 30, 31
Enhance Lines tool 43, 64
Excel 40
export item 11

F

fax

link 7, 27, 28
fax, one page 25
field

editing 43

finding 44

on a form 42

placing 44
Find button 17
find item, with SimpleSearch 10, 71
flash photo, remove red eye 61

75

76 INDEX

of Contents

Table

folders

adding to list 68
contents 70
definition 13
drag and drop folders 69
dragging items 66–67
duplicating 69
in folders 10, 70
list of 66
new folder 67
new title 68
selecting 69

form

darken lines 64
fields 42
filling in 42
printing 44
saving 43

seeing in FormTyper 44
Form Navigator 44
FormTyper

definition 9

enhance lines 64

print a form 44

sample 42

tools 44
Freehand tool 52

item

export 11
filing in a folder 9
finding 10, 71
import 11
in folder 70
in FormTyper 44
print 56
rotate 17
scanned at an angle 50
selecting and deselecting 21
send

as e-mail 30
as fax 28

tiled on a page 25
title 21
unstacking 24

item title, default 22

L

letter, signature on 48
line width 53
Line Widths command 53
lines, darken and straighten 43, 64
Link Bar 6–8, 13, 14, 56
link, creating manually 6
Links menu 27, 29, 32, 36, 40, 42

G

Go To Page 23

H

Help 1
Highlighter tool 52
HTML format 37

I

image editing tool samples 58–64
Image Tool Bar 15
import item 11
Internet 7, 11, 31, 32, 37, 73
Invert Page tool 63

M

Mark-Up tool 52
move picture 54

N

Netscape Navigator e-mail link 7, 31
Next item button 18
Next page button 18
Note tool 51
notes

collapse 51
on a page 51

INDEX 77

of Contents

Table

O

OCR

definition 8, 33

sample 34
OLE Return button 18
One-Minute Guide 1
Open dialog box 54
Optical Character Recognition, See OCR

P

page

arrows 53

clean dots 63

convert portion to text 38

crop portion 62

enhance lines 64

highlight sections 52

note 52

reverse colors 63

scanned at an angle 50
Page button 17
Page menu 23
Page Navigators 23
Page View

Command Bar 17

convert text 37

definition 3, 15

fax item 30

FormTyper 42

switch to 16
Pan tool 51
PaperPort Desktop 13, 44
PaperPort Viewer 11, 73
paste

annotations 49

converted text 39
Paste as Annotation command 49
Per-Page Titles command 22
photo

exposure and focus 59
picture

add to page 53

reposition and resize 54
Picture tool 53, 54
Place Field button 44
Pointer tool 47
preprinted form 9, 41

Previous item button 18
Previous page button 18
print items 56
Printer link icon 56

R

Remove Red Eye tool 57, 61
Remove Stray Dots tool 63
right mouse button 12
Rotate button 17, 40
Rotate Right and Left tools 58
rotate spreadsheet 58

S

Save to PaperPort As command 43
ScanDirect Control Panel

definition 27
screen background 64
scroll quickly 51
search for item 10
select an item 21
Selection tool 38, 48
Set as Wallpaper command 64
Settings button 17
Sharpen Picture tool 61
shortcuts, right mouse button 12
signature, copy to a letter 48
SimpleSearch 71–72

definition 10
spreadsheet

column format 40

converting 39

link 39

rotating several 40, 58
stack

convert text 36

creating 19

definition 14, 19

drag and drop 20

sample 5

seeing pages in 23

title 21

unstacking 24
Stack button 17, 20
Status Bar 13, 14
Straighten Page tool 50

78 INDEX

of Contents

Table

T

technical support 7, 32
text

convert a portion 38
convert with OCR 8, 33, 35

paste converted 39
text annotation, on forms 43
text content, of item 71
TextBridge OCR software 33
thumbnail

annotations 46

definition 3, 13
tiling items 25
tint, adjusting 59
title

date format 22

folder 68

item 20, 21

stack 20, 21
TWAIN button 18

U

unstack all pages 24
Unstack button 17
unstack one page 24
Unstack1 button 17, 36

V

Viewer, PaperPort 73
Visioneer Web site 11, 32, 73

W

WebSite menu 7, 32
WinFax PRO 29, 30
Wizard button 18, 59
word processing

application 36
link icon 35

Z

Zoom In button

definition 18

for red eye 62
Zoom Navigator 44
Zoom Out button 18