Nuance PAPERPORT 5.3 SOFTWARE FOR WINDOWS User Manual

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PaperPort 5.3 Software

User’s Guide

F O R W I N D O W S

C O P Y R I G H T I N F O R M A T I O N

PaperPort 5.3 Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100, PaperPort 3100B, PaperPort 6000, PaperPort 6000A, PaperPort 6000B, PaperPort 6100, ScanDirect, SimpleSearch, SharpPage, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Paperdriven, and the Visioneer logo are registered trademarks of Visioneer, Inc.

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of Xerox Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990–1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer, Inc. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee’s personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer, Inc.

Part Number: 06-0003-000

Photo Credits: Tony Martin

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Visioneer’s Limited Product Warranty

If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option, replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month period after the date of your original purchase of the product.

THIS IS VISIONEER’S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT, EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT’S SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE,

IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the express requirements of applicable law.

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equirpment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

T A B L E O F C O N T E N T S

Chapter 1: Welcome to the PaperPort Software . . . . . . . . . . . . . . 1

View Scanned Items Two Ways . . . . . . . . . . . . . . . . . . . . . . . . . 2 Improve Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Add Notes, Highlight Areas, and Mark Up a Page . . . . . . . . . . . 4 Combine Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Link to Many Other Applications . . . . . . . . . . . . . . . . . . . . . . . . 5 Scan It and Fax It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Send Scanned Items Over the Internet . . . . . . . . . . . . . . . . . . . . 6 Scan It and E-Mail It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Convert Scanned Text to Text That You Can Edit . . . . . . . . . . . 7 Scan to Get the Best Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Organize Items in Personal Folders . . . . . . . . . . . . . . . . . . . . . . . 8 Import Items from Other Applications . . . . . . . . . . . . . . . . . . . . 9 Export Items in Other Formats . . . . . . . . . . . . . . . . . . . . . . . . . 10 View PaperPort Items on an IBM PC or Macintosh . . . . . . . . . 10 Customize PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Right Mouse Button Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . 10

Chapter 2: Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Scanning a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Scanning a Photo or Business Card . . . . . . . . . . . . . . . . . . . . . . 15 Why You Don’t Need to Save a Scanned Item . . . . . . . . . . . . . 18

Chapter 3: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Switching Between Desktop View and Page View . . . . . . . . . . . 22

Using the Command Bar in Desktop View . . . . . . . . . . . . . . . . 22

Using the Command Bar in Page View . . . . . . . . . . . . . . . . . . . 23

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Chapter 4: Stacking Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Combining Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Using Drag and Drop to Create Stacks . . . . . . . . . . . . . . . . 26

Selecting and Deselecting Items . . . . . . . . . . . . . . . . . . . . . 27

Giving Titles to Items and Stacks . . . . . . . . . . . . . . . . . . . . . . . 27

Moving Between Stacked Pages . . . . . . . . . . . . . . . . . . . . . . . . . 29

Unstacking Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Tiling Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Chapter 5: Sending a Fax or E-Mail Message . . . . . . . . . . . . . . . 33

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Sending a Scanned Item as a Fax . . . . . . . . . . . . . . . . . . . . . . . . 34

Sending a Scanned Item with an E-Mail Message . . . . . . . . . . . 36

Getting PaperPort Information on the Internet . . . . . . . . . . . . . 38

Chapter 6: Converting a Scanned Item to Text. . . . . . . . . . . . . . 39

What Is OCR? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Converting an Item to Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Converting Part of a Page to Text . . . . . . . . . . . . . . . . . . . . . . . 44

Converting a Scanned Spreadsheet . . . . . . . . . . . . . . . . . . . . . . 45

Chapter 7: Annotating a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Using the Annotation Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Pointer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Straighten Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Pan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Mark-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Highlighter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Freehand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Displaying and Hiding Annotations . . . . . . . . . . . . . . . . . . . . . 57

Printing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

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Chapter 8: Editing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using the Image Editing Tools . . . . . . . . . . . . . . . . . . . . . . . . . 60 Rotate Right or Left . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 AutoFix Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Adjust Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Sharpen Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Remove Red Eye . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Crop Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Invert Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Remove Stray Dots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Enhance Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Creating Wallpaper from an Item . . . . . . . . . . . . . . . . . . . . . . . 66

Chapter 9: Filing Items in Folders . . . . . . . . . . . . . . . . . . . . . . . 67

Dragging and Dropping Items into Folders . . . . . . . . . . . . . . . . 69

Creating New Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Giving Folders New Titles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Seeing the Contents of Folders . . . . . . . . . . . . . . . . . . . . . . . . . 72

Finding an Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Appendix A: PaperPort Viewer . . . . . . . . . . . . . . . . . . . . . . . . . 75

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

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C H A P T E R 1

Welcome to the

PaperPort Software

Welcome to the PaperPort 5.0 Software. This guide explains how to use the main features of your PaperPort software. In addition to this guide, you can get more information from a variety of sources, as shown in this figure.

EXPLORE PAPERPORT

This User’s Guide

The fastest way to get acquainted with PaperPort and

Help

Everything you want to know about PaperPort—“how-to” pro-

cedures, dialog box reference, and troubleshooting advice.

PaperPort CD

Your source for installing additional software that works with PaperPort and printing the documentation.

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CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

Contents

 

 

NOTE: To see the Help, you should first install the PaperPort software on your computer. See the installation guide that you received with your scanner to install the software.

This chapter of your User’s Guide provides a quick overview of PaperPort’s features. If you’ve used an earlier version of the software, you can also read this chapter to see what’s new in the PaperPort software.

The whole idea behind the PaperPort software is to help you work more quickly and efficiently with paper items scanned into your computer. The next few pages show—at a glance—many of the time-saving features of the PaperPort software.

VIEW SCANNED ITEMS TWO WAYS

PaperPort provides two ways to view items: the Desktop View and Page View. Desktop View displays a thumbnail, a small graphic that represents each item on the PaperPort Desktop. Page View displays a close-up of a single page.

Desktop View displays

Page View displays each

items as thumbnails.

item as a full page.

This picture of a flower cart is improved by clicking the AutoFix Picture tool. The image is lightened and sharpened.

This cow picture was slightly blurred and out of focus. Using the Sharpen Picture tool the cow comes into focus.

The original picture of the family dog had the “red eye effect” caused by an indoor flash. The red was removed with the Remove Red Eye tool.

IMPROVE IMAGE QUALITY

IMPROVE IMAGE QUALITY

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With the PaperPort 5.0 Software you can scan virtually any type of item, including color photographs, business cards with color logos, maps, memos, business letters, invoices, handwritten letters, and so on. PaperPort also has special features to improve the scanned images. For example, you can lighten underexposed color photographs that are too dark, sharpen fuzzy pictures, adjust the colors of color graphics and photographs, straighten pages scanned in crooked, remove “dirt spots” with a single mouse click, and enhance the lines of a form.

Here are some “before and after” examples of scanned images:

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ADD NOTES, HIGHLIGHT AREAS, AND MARK UP A PAGE

With the annotation tools in Page View, you can add a note, highlight text, draw lines or arrows, circle information, or paste a picture or graphic from another application into a PaperPort item. The following figure shows a sample of how the tools can be used.

Use the Picture tool to add a picture to the page.

Use the Highlighter tool to draw the reader’s attention to an area.

Circle information with the Freehand tool.

Use the Note tool to add notes to the page.

COMBINE ITEMS INTO STACKS

Many items that you scan will probably be more than one page. You can combine the individual pages into a multipage item, called a stack. For example, you could save all of your invoices for a job in one stack named Invoices, and each page of the stack could be an invoice with its own name, such as Invoice April 17, 1997.

LINK TO MANY OTHER APPLICATIONS

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A single page

Stacks

Link Bar

LINK TO MANY OTHER APPLICATIONS

PaperPort automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop View shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to scan an item and fax it.

This sample Link Bar shows several applications linked to PaperPort.

If PaperPort does not automatically recognize one of the applications on your computer, you can manually create a link using the Create New Link command. See the Help system for more information about creating new links.

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SCAN IT AND FAX IT

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Send an item by dragging and dropping it onto a link icon. This example shows dragging and dropping an item onto the fax link icon.

When the fax icon is highlighted, release the mouse button. Your fax application starts and you can send the item as a fax.

If your computer has a fax modem and fax software, you can use the fax link to quickly send the item as a fax. The fax link is represented by a fax icon on the Link Bar at the bottom of Desktop View.

SEND SCANNED ITEMS OVER THE INTERNET

Using the Netscape Navigator e-mail link you can scan an item, or import an item to the PaperPort Desktop, and send it as an e-mail attachment over the Internet. This means that you can send your scanned items worldwide to anyone who has Internet access.

The link icon for Netscape

Navigator e-mail.

In addition, you can use the PaperPort software to connect directly to different areas on Visioneer’s Web site. For example, to get technical support, choose Technical Support from the WebSite menu. The PaperPort software starts your Internet browser and displays the selected area on Visioneer’s Web site. (In some cases, you may have to connect to your Internet provider before choosing a WebSite menu command.)

SCAN IT AND E-MAIL IT

SCAN IT AND E-MAIL IT

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If you can send e-mail from your computer, you can send any scanned item as an e-mail attachment, including scanned pages, graphics, and photos. You can use either the e-mail link icon, or a convenient Send command to attach an item to an e-mail message.

The e-mail link icon for

Lotus cc:Mail.

A word processor link icon. Dragging an item onto a link icon starts PaperPort’s built-in OCR application, or you can use your own OCR application.

CONVERT SCANNED TEXT TO TEXT THAT YOU CAN EDIT

PaperPort can quickly convert the text on a scanned item, which is really just a picture of the text, into text that you can edit with a word processing application. PaperPort converts the text using either the Visioneer’s optical character recognition (OCR) application that comes with PaperPort, or your OCR application if it’s already on your computer. You can convert the entire item, or, using the Copy As Text command, you can select only a portion of the text to convert.

SCAN TO GET THE BEST IMAGE

With the PaperPort software, you select a setting that is best for scanning a particular type of item. For example, to scan a color photo select Storing Photos, or to scan a letter that you want to fax select Faxing, Filing, and Copying.

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In addition to producing the best image for the particular item, the settings also optimize the scanning process. Thus, scanning a color photo takes a bit longer so the scanner can capture the full range of colors in the photo. Also, the file size for a color photo is larger than for a black-and-white letter to hold all the color data.

The following figure shows the Scan Settings with the Storing Color Photos option selected for scanning in color.

ORGANIZE ITEMS IN PERSONAL FOLDERS

PaperPort has an easy-to-use filing system for organizing your scanned items. The filing system consists of folders designed specifically to hold every item you scan. You can rename folders or create your own set.

IMPORT ITEMS FROM OTHER APPLICATIONS

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Personal file folders in PaperPort

Scanned items are stored in folders. You can simply drag and drop the item onto the folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.

IMPORT ITEMS FROM OTHER APPLICATIONS

In addition to scanning items, you can bring items into PaperPort in several different ways:

Print to the PaperPort Desktop from another application, such as Microsoft Excel.

Print to the PaperPort Desktop from the Internet, so you can display images and text from Internet sites on the PaperPort Desktop.

Import files saved in other file formats, such as Windows Bitmap (BMP) or Tag Image File Format (TIFF).

Drag and drop an image file onto the PaperPort folder in Windows Explorer and convert the file to a PaperPort item.

Drag and drop an image file onto the PaperPort icon on the Windows desktop.

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EXPORT ITEMS IN OTHER FORMATS

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You can export or save PaperPort items in several popular file formats, such as BMP, GIF, or TIFF. For example, to create a file for an Internet Web site, export it as a GIF file. Web pages often use GIF files for displaying images.

VIEW PAPERPORT ITEMS ON AN IBM PC OR

MACINTOSH

PaperPort Viewer, a separate application, comes with PaperPort and lets others view PaperPort items without PaperPort. PaperPort Viewer is available for free on the Visioneer Web site at http://www.visioneer.com. You can also send PaperPort Viewer to someone else by attaching it to an e-mail message.

CUSTOMIZE PAPERPORT

You can arrange PaperPort’s tools to suit your individual style of working. For example, you can move the Command Bar to another part of the screen, hide the folders, display the Image Tool Bar and the Annotation Tool Bar vertically or horizontally, move them to other locations on the window, and so on. On the Link Bar, you can reorder the icons so the ones you use most often appear first, and you can hide the icons that you use infrequently.

RIGHT MOUSE BUTTON SHORTCUTS

Many of the tools, buttons, and icons in PaperPort have right mouse button shortcuts. For example, select an item in Desktop View and click the right mouse button to display a menu for the item. You can choose commands from that menu instead of the menus in the menu bar.

RIGHT MOUSE BUTTON SHORTCUTS

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This sample shows the shortcut menu when no item is selected

in Desktop View. Other shortcut menus appear when you click the right mouse button on the PaperPort Desktop instead of on an item, and when you’re viewing an item in Page View.

RELATED TOPICS IN HELP

Each new PaperPort feature is described in detail in the Help system. From the PaperPort Help menu, choose PaperPort Help Topics to see the Help topics.

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C H A P T E R 2

Scanning Items

The PaperPort software works with a variety of scanners. Depending on the scanner you’re using, you can scan small items, such as business cards, or larger items up to 30 inches (76.2 cm) long. Typical items include newspaper clippings, reports, magazine articles, brochures, letters, memos, receipts, canceled checks, business cards, and color photos.

 

 

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PaperPort has special scan settings for a variety of different items so you can get the best image with your scanner.

This chapter explains how to:

Scan a page

Adjust the paper return for different types of items

Change scan settings

This chapter also explains why you don’t have to save each scanned item manually.

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SCANNING A PAGE

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1.Insert the page, face up, into the front slot of the PaperPort scanner.

Use the page markers on the front slot to center the page.

2.Push the page forward until it stops and begins to curl upward.

This section shows how to scan a page using a PaperPort Strobe scanner. If you are using the PaperPort software with another type of scanner, please see its user’s manual for instructions.

To scan a page with a PaperPort scanner:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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g

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

yr

 

 

 

 

 

 

 

d

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

e

 

 

 

jy

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

After a slight pause, the feed mechanism pulls the page into the scanner; you do not need to push it through. As the page is being scanned, a preview appears on the screen.

The scanned page appears on the PaperPort Desktop.

1.Rotate the scanner’s paper return so it’s set to scan straight through.

2.Align the marker on the scanner with the straightthrough arrow.

3.Click Settings on the Command Bar, or from the Edit menu, choose

Preferences.

SCANNING A PHOTO OR BUSINESS CARD

SCANNING A PHOTO OR BUSINESS CARD

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Because photographs and business cards are usually on heavier paper, you should set the scanner to feed the paper straight through the feed slot. In addition, the PaperPort software has special scan settings for reading the smaller print on business cards or for scanning photographs.

To scan a photo or business card with a PaperPort scanner:

16 CHAPTER 2: SCANNING ITEMS

Make sure the Scan Settings tab is selected.

4.If you are scanning a photograph, select the option,

Storing Color Photos.

When scanning business cards, select Filing Business Cards.

5.Click OK.

6.Insert the photo,

face up, into the front slot on the PaperPort scanner.

To scan a business card, insert the shorter side face up, as shown.

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The photo or business card feeds straight through the scanner, and a preview of the scan appears as the scanning progresses. When scanning is complete, the item appears on the PaperPort Desktop.

SCANNING A PHOTO OR BUSINESS CARD

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The photograph

Initially a newly scanned item will be named with the date it is scanned. To give the item a new title, see “Giving Titles to Items and Stacks” on page 27.

NOTE: Remember to reset the scan settings if you are scanning another type of item.

Please see the Help system for more information about the scan settings.

18 CHAPTER 2: SCANNING ITEMS

WHY YOU DONT NEED TO SAVE A SCANNED ITEM

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Every item scanned into PaperPort is automatically saved as soon as you scan it. As long as you don’t delete the item, you can “scan it and forget it” because the PaperPort software makes sure that the item is there when you need it. Any changes that you make to an item, such as adding a note or giving an item a new title, are automatically saved as well.

You can also save items in other formats using the Export command. You can use the Export command to save items:

As backup copies

If you want to delete an item from the PaperPort Desktop but use it later on

In another file format, such as BMP, GIF, JPEG, or TIFF

On a floppy disk

In addition to the Export command, PaperPort has an archive link for creating a backup of selected files or for quickly backing up the entire PaperPort Desktop. See the Help system for more information about using the archive link.

RELATED TOPICS IN HELP

Clean and Straighten Scanned Items

PaperPort Basics, Getting Documents into PaperPort

Use the Scanner, Scan an Item

Use the Scanner, Selecting Settings for Scanning

View Items

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C H A P T E R 3

Viewing Items

Using PaperPort’s two views for displaying scanned items—Desktop View and Page View—you can see either the thumbnails of the items in a folder, or a full page that you can read.

DESKTOP VIEW

Desktop View shows thumbnails of scanned items and stacks of items. Use Desktop View to see the items on the PaperPort Desktop or in any folder.

Command Bar

Folders

Thumbnail of scanned item

Stacks

Thumbnail of scanned photo

Link Bar

Status Bar

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Command Bar—The buttons on the Command Bar are shortcuts for commands on the menus. For example, clicking the Settings button is the same as choosing Preferences from the Edit menu and then clicking the Scan Settings tab in the PaperPort Preferences dialog box. The Command Bar appears in both Desktop View and Page View.

Folders—You can store items in the folders to organize them. PaperPort comes with a set of folders already on the PaperPort Desktop, but you can change their titles, add new folders, and delete folders.

Thumbnails of scanned items—Thumbnails are small representations of scanned items so you can see them at a glance. To see an item at full size, use the Page View.

A stack—After scanning multiple pages, you can combine the thumbnails of those pages into a stack. For example, if you scan a 10page report, 10 individual pages appear on the PaperPort Desktop. By combining the pages into a stack, you can work with the report as a single item. Stack titles appear in bold type above the page titles.

Link Bar—The icons on the Link Bar represent other applications and functions that work with PaperPort. The icons include links for sending a scanned item as a fax or an e-mail attachment, reading text from a scanned item into a word processing program, and so on. The icons that appear depend on the applications installed on your computer. Use the scroll arrows on the Link Bar to see the other icons.

Status Bar—The Status Bar shows information about the selected items, the links, or the buttons on the Command Bar.

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