Nuance PAPERPORT 5.3 User Manual

PaperPort 5.3 Software

User’s Guide

FOR WINDOWS

COPYRIGHT INFORMATION

PaperPort 5.3 Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links,
PaperPort mx, PaperPort PowerBar, PaperPort vx, PaperPortation, PaperPort Strobe, PaperPort 3000, PaperPort 3100, PaperPort 3100B, PaperPort 6000,
PaperPort 6000A, PaperPort 6000B, PaperPort 6100, ScanDirect, SimpleSearch, SharpPage, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Paper­driven, and the Visioneer logo are registered trademarks of Visioneer, Inc.

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation. TextBridge is a registered trademark of
Xerox Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990–1998, ZyLAB
International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer, Inc. The software described is furnished under
a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on
any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any
purpose other than the licensee’s personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer, Inc.

Part Number:

Photo Credits: Tony Martin

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software
Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer
is solely responsible for complying with all such laws and regulations.

Visioneer’s Limited Product Warranty

If you find physical defects in the materials or the workmanship used in making the product described in this document, Visioneer will repair, or at its option,
replace, the product at no charge to you, provided you return it (postage prepaid, with proof of your purchase from the original reseller) during the 12-month
period after the date of your original purchase of the product.

THIS IS VISIONEER’S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT, ALL OTHER
REPRESENTATIONS, WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON- INFRINGEMENT, ARE EXPRESSLY EXCLUDED. AS A RESULT,
EXCEPT AS SET OUT ABOVE, THE PRODUCT IS SOLD “AS IS” AND YOU ARE ASSUMING THE ENTIRE RISK AS TO THE PRODUCT’S
SUITABILITY TO YOUR NEEDS, ITS QUALITY AND ITS PERFORMANCE,

IN NO EVENT WILL VISIONEER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM ANY DEFECT IN THE PRODUCT OR FROM ITS USE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

All exclusions and limitations in this warranty are made only to the extent permitted by applicable law and shall be of no effect to the extent in conflict with the
express requirements of applicable law.

FCC Radio Frequency Interference Statement

This equipment has been tested and found to comply with the limits for the class B digital device, pursuant to part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and if not installed, and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equirpment off and on, the user is encouraged to try and correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This equipment has been certified to comply with the limits for a class B computing device, pursuant to FCC Rules. In order to maintain compliance with
FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in
interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer
could void the user’s authority to operate this equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference,
and (2) this device must accept any interference received, including interference that may cause undesired operation.

06-0003-000

TABLE OF CONTENTS

Chapter 1: Welcome to the PaperPort Software . . . . . . . . . . . . . . 1

View Scanned Items Two Ways . . . . . . . . . . . . . . . . . . . . . . . . . 2

Improve Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Add Notes, Highlight Areas, and Mark Up a Page . . . . . . . . . . . 4

Combine Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Link to Many Other Applications . . . . . . . . . . . . . . . . . . . . . . . . 5

Scan It and Fax It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Send Scanned Items Over the Internet . . . . . . . . . . . . . . . . . . . . 6

Scan It and E-Mail It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Convert Scanned Text to Text That You Can Edit . . . . . . . . . . . 7

Scan to Get the Best Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Organize Items in Personal Folders . . . . . . . . . . . . . . . . . . . . . . . 8

Import Items from Other Applications . . . . . . . . . . . . . . . . . . . . 9

Export Items in Other Formats . . . . . . . . . . . . . . . . . . . . . . . . . 10

View PaperPort Items on an IBM PC or Macintosh . . . . . . . . . 10

Customize PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Right Mouse Button Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . 10

Chapter 2: Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Scanning a Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Scanning a Photo or Business Card . . . . . . . . . . . . . . . . . . . . . . 15

Why You Don’t Need to Save a Scanned Item . . . . . . . . . . . . . 18

Chapter 3: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Desktop View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Page View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Switching Between Desktop View and Page View . . . . . . . . . . . 22

Using the Command Bar in Desktop View . . . . . . . . . . . . . . . . 22

Using the Command Bar in Page View . . . . . . . . . . . . . . . . . . . 23

iii

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T

Chapter 4: Stacking Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Combining Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Using Drag and Drop to Create Stacks . . . . . . . . . . . . . . . . 26

Selecting and Deselecting Items . . . . . . . . . . . . . . . . . . . . . 27

Giving Titles to Items and Stacks . . . . . . . . . . . . . . . . . . . . . . . 27

Moving Between Stacked Pages . . . . . . . . . . . . . . . . . . . . . . . . . 29

Unstacking Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Tiling Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Chapter 5: Sending a Fax or E-Mail Message . . . . . . . . . . . . . . . 33

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Sending a Scanned Item as a Fax . . . . . . . . . . . . . . . . . . . . . . . . 34

Sending a Scanned Item with an E-Mail Message . . . . . . . . . . . 36

Getting PaperPort Information on the Internet . . . . . . . . . . . . . 38

Chapter 6: Converting a Scanned Item to Text. . . . . . . . . . . . . . 39

What Is OCR? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Converting an Item to Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Converting Part of a Page to Text . . . . . . . . . . . . . . . . . . . . . . . 44

Converting a Scanned Spreadsheet . . . . . . . . . . . . . . . . . . . . . . 45

Chapter 7: Annotating a Page. . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Using the Annotation Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Pointer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Straighten Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Pan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Mark-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Highlighter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Freehand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Arrow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Displaying and Hiding Annotations . . . . . . . . . . . . . . . . . . . . . 57

Printing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

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Chapter 8: Editing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Using the Image Editing Tools . . . . . . . . . . . . . . . . . . . . . . . . . 60

Rotate Right or Left . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

AutoFix Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Adjust Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Sharpen Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Remove Red Eye . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Crop Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Invert Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Remove Stray Dots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Enhance Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Creating Wallpaper from an Item . . . . . . . . . . . . . . . . . . . . . . . 66

Chapter 9: Filing Items in Folders . . . . . . . . . . . . . . . . . . . . . . . 67

Dragging and Dropping Items into Folders . . . . . . . . . . . . . . . . 69

Creating New Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Giving Folders New Titles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Seeing the Contents of Folders . . . . . . . . . . . . . . . . . . . . . . . . . 72

Finding an Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

v

Appendix A: PaperPort Viewer . . . . . . . . . . . . . . . . . . . . . . . . . 75

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

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T

CHAPTER 1

E

P

Welcome to the
PaperPort Software

Welcome to the PaperPort 5.0 Software. This guide explains how to use
the main features of your PaperPort software. In addition to this guide,
you can get more information from a variety of sources, as shown in this
figure.

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XPLORE

APERPORT

This User’s Guide

The fastest way to get ac-

quainted with PaperPort and

Help

Everything you want to know
about PaperPort—“how-to” pro-

cedures, dialog box reference, and

troubleshooting advice.

PaperPort CD

Your source for installing additional
software that works with PaperPort

and printing the documentation.

1

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2

HAPTER

C

ELCOME TO THE PAPERPORT SOFTWARE

1: W

▼

NOTE:

To see the Help, you should first install the PaperPort
software on your computer. See the installation guide that you
received with your scanner to install the software.

This chapter of your User’s Guide provides a quick overview of
PaperPort’s features. If you’ve used an earlier version of the software, you
can also read this chapter to see what’s new in the PaperPort software.

The whole idea behind the PaperPort software is to help you work more
quickly and efficiently with paper items scanned into your computer.
The next few pages show—at a glance—many of the time-saving
features of the PaperPort software.

IEW SCANNED ITEMS TWO WAYS

V

PaperPort provides two ways to view items: the

View

. Desktop View displays a

thumbnail

Desktop View

and

, a small graphic that

Page

represents each item on the PaperPort Desktop. Page View displays a
close-up of a single page.

Desktop View displays
items as thumbnails.

Page View displays each
item as a full page.

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This picture of a flower
cart is improved by
clicking the AutoFix
Picture tool. The image
is lightened and
sharpened.

MPROVE IMAGE QUALITY

I

MPROVE IMAGE QUALITY

I

With the PaperPort 5.0 Software you can scan virtually any type of item,
including color photographs, business cards with color logos, maps,
memos, business letters, invoices, handwritten letters, and so on.
PaperPort also has special features to improve the scanned images. For
example, you can lighten underexposed color photographs that are too
dark, sharpen fuzzy pictures, adjust the colors of color graphics and
photographs, straighten pages scanned in crooked, remove “dirt spots”
with a single mouse click, and enhance the lines of a form.

Here are some “before and after” examples of scanned images:

3

This cow picture was
slightly blurred and out
of focus. Using the
Sharpen Picture tool the
cow comes into focus.

The original picture of
the family dog had the
“red eye effect” caused by
an indoor flash. The red
was removed with the
Remove Red Eye tool.

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4

Use the Picture tool
to add a picture to
the page.

Use the Highlighter
tool to draw the
reader’s attention
to an area.

Circle information
with the Freehand tool.

HAPTER

C

1: W

ELCOME TO THE PAPERPORT SOFTWARE

ADD N

OTES

IGHLIGHT AREAS, AND MARK UP A PAGE

, H

With the annotation tools in Page View, you can add a note, highlight
text, draw lines or arrows, circle information, or paste a picture or
graphic from another application into a PaperPort item. The following
figure shows a sample of how the tools can be used.

Use the Note tool to add
notes to the page.

OMBINE ITEMS INTO STACKS

C

Many items that you scan will probably be more than one page. You can
combine the individual pages into a multipage item, called a

stack

. For
example, you could save all of your invoices for a job in one stack named
Invoices, and each page of the stack could be an invoice with its own
name, such as Invoice April 17, 1997.

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A single page

Stacks

Link Bar

INK TO MANY OTHER APPLICATIONS

L

L

INK

TO MANY OTHER APPLICATIONS

PaperPort automatically recognizes many other applications on your
computer and creates a “working link” to them. The Link Bar at the
bottom of Desktop View shows icons of those linked applications. To
use a link, drag an item onto one of the icons to start the application
represented by the icon. A typical use of the Link Bar is to scan an item
and fax it.

5

This sample Link Bar shows several applications linked to PaperPort.

If PaperPort does not automatically recognize one of the applications on
your computer, you can manually create a link using the Create New
Link command. See the Help system for more information about
creating new links.

6 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

SCAN IT AND FAX IT

If your computer has a fax modem and fax software, you can use the fax
link to quickly send the item as a fax. The fax link is represented by a fax
icon on the Link Bar at the bottom of Desktop View.

Send an item by
dragging and dropping it
onto a link icon. This
example shows dragging
and dropping an item
onto the fax link icon.

When the fax icon is
highlighted, release the
mouse button. Your fax
application starts and
you can send the item
as a fax.

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The link icon for Netscape
Navigator e-mail.

SEND SCANNED ITEMS OVER THE INTERNET

Using the Netscape Navigator e-mail link you can scan an item, or
import an item to the PaperPort Desktop, and send it as an e-mail
attachment over the Internet. This means that you can send your
scanned items worldwide to anyone who has Internet access.

In addition, you can use the PaperPort software to connect directly to
different areas on Visioneer’s Web site. For example, to get technical
support, choose Technical Support from the WebSite menu. The
PaperPort software starts your Internet browser and displays the selected
area on Visioneer’s Web site. (In some cases, you may have to connect to
your Internet provider before choosing a WebSite menu command.)

The e-mail link icon for
Lotus cc:Mail.

SCAN IT AND E-MAIL IT 7

SCAN IT AND E-MAIL IT

If you can send e-mail from your computer, you can send any scanned
item as an e-mail attachment, including scanned pages, graphics, and
photos. You can use either the e-mail link icon, or a convenient Send
command to attach an item to an e-mail message.

CONVERT SCANNED TEXT TO TEXT THAT YOU CAN EDIT

PaperPort can quickly convert the text on a scanned item, which is really
just a picture of the text, into text that you can edit with a word
processing application. PaperPort converts the text using either the
Visioneer’s optical character recognition (OCR) application that comes
with PaperPort, or your OCR application if it’s already on your
computer. You can convert the entire item, or, using the Copy As Text
command, you can select only a portion of the text to convert.

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A word processor link icon.
Dragging an item onto a
link icon starts PaperPort’s
built-in OCR application,
or you can use your own
OCR application.

SCAN TO GET THE BEST IMAGE

With the PaperPort software, you select a setting that is best for
scanning a particular type of item. For example, to scan a color photo
select Storing Photos, or to scan a letter that you want to fax select
Faxing, Filing, and Copying.

8 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

In addition to producing the best image for the particular item, the
settings also optimize the scanning process. Thus, scanning a color
photo takes a bit longer so the scanner can capture the full range of
colors in the photo. Also, the file size for a color photo is larger than for
a black-and-white letter to hold all the color data.

The following figure shows the Scan Settings with the Storing Color
Photos option selected for scanning in color.

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ORGANIZE ITEMS IN PERSONAL FOLDERS

PaperPort has an easy-to-use filing system for organizing your scanned
items. The filing system consists of folders designed specifically to hold
every item you scan. You can rename folders or create your own set.

Personal file folders
in PaperPort

IMPORT ITEMS FROM OTHER APPLICATIONS 9

Scanned items are stored in folders. You can simply drag and drop the
item onto the folder. When the folder is highlighted, release the mouse
button and the item is stored in that folder.

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IMPORT ITEMS FROM OTHER APPLICATIONS

In addition to scanning items, you can bring items into PaperPort in
several different ways:

■ Print to the PaperPort Desktop from another application, such as

Microsoft Excel.

■ Print to the PaperPort Desktop from the Internet, so you can display

images and text from Internet sites on the PaperPort Desktop.

■ Import files saved in other file formats, such as Windows Bitmap

(BMP) or Tag Image File Format (TIFF).

■ Drag and drop an image file onto the PaperPort folder in Windows

Explorer and convert the file to a PaperPort item.

■ Drag and drop an image file onto the PaperPort icon on the Windows

desktop.

10 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

EXPORT ITEMS IN OTHER FORMATS

You can export or save PaperPort items in several popular file formats,
such as BMP, GIF, or TIFF. For example, to create a file for an Internet
Web site, export it as a GIF file. Web pages often use GIF files for
displaying images.

VIEW PAPERPORT ITEMS ON AN IBM PC OR

ACINTOSH

M

PaperPort Viewer, a separate application, comes with PaperPort and lets
others view PaperPort items without PaperPort. PaperPort Viewer is
available for free on the Visioneer Web site at http://www.visioneer.com.
You can also send PaperPort Viewer to someone else by attaching it to an
e-mail message.

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CUSTOMIZE PAPERPORT

You can arrange PaperPort’s tools to suit your individual style of
working. For example, you can move the Command Bar to another part
of the screen, hide the folders, display the Image Tool Bar and the
Annotation Tool Bar vertically or horizontally, move them to other
locations on the window, and so on. On the Link Bar, you can reorder
the icons so the ones you use most often appear first, and you can hide
the icons that you use infrequently.

RIGHT MOUSE BUTTON SHORTCUTS

Many of the tools, buttons, and icons in PaperPort have right mouse
button shortcuts. For example, select an item in Desktop View and click
the right mouse button to display a menu for the item. You can choose
commands from that menu instead of the menus in the menu bar.

RIGHT MOUSE BUTTON SHORTCUTS 11

This sample shows the shortcut menu when no item is selected
in Desktop View. Other shortcut menus appear when you click the right
mouse button on the PaperPort Desktop instead of on an item, and
when you’re viewing an item in Page View.

RELATED TOPICS IN HELP

Each new PaperPort feature is described in detail in the Help system.
From the PaperPort Help menu, choose PaperPort Help Topics to see
the Help topics.

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12 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE

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CHAPTER 2

Scanning Items

The PaperPort software works with a variety of scanners. Depending on
the scanner you’re using, you can scan small items, such as business
cards, or larger items up to 30 inches (76.2 cm) long. Typical items
include newspaper clippings, reports, magazine articles, brochures,
letters, memos, receipts, canceled checks, business cards, and color
photos.

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MEMO

PaperPort has special scan settings for a variety of different items so you
can get the best image with your scanner.

This chapter explains how to:

■ Scan a page

■ Adjust the paper return for different types of items

■ Change scan settings

This chapter also explains why you don’t have to save each scanned item
manually.

SALES

REPORT

FAX

13

14 CHAPTER 2: SCANNING ITEMS

SCANNING A PAGE

This section shows how to scan a page using a PaperPort Strobe scanner.
If you are using the PaperPort software with another type of scanner,
please see its user’s manual for instructions.

To scan a page with a PaperPort scanner:

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1. Insert the page,

face up, into the
front slot of the
PaperPort
scanner.

Use the page
markers on the
front slot to
center the page.

2. Push the page

forward until it
stops and begins
to curl upward.

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htdmnhg. Geajytd th treyt kjuyr htd kuyrjy

feakjhg the yut hmgdasdtrs kopehrd mjy

jhhvhthhm.Veajhfj, f kd hgd poutfgdf utyrip

bekuf dhta jh jy jyku ftykugfjmg ty kyfjyf

A yfkj httfy aeefrefjf kugfrs ckjug jy ku

After a slight pause, the feed mechanism pulls the page into the scanner;
you do not need to push it through. As the page is being scanned, a
preview appears on the screen.

The scanned page appears on the PaperPort Desktop.

1. Rotate the

scanner’s paper
return so it’s set
to scan straight
through.

2. Align the marker

on the scanner
with the straight­through arrow.

SCANNING A PHOTO OR BUSINESS CARD 15

SCANNING A PHOTO OR BUSINESS CARD

Because photographs and business cards are usually on heavier paper,
you should set the scanner to feed the paper straight through the feed
slot. In addition, the PaperPort software has special scan settings for
reading the smaller print on business cards or for scanning photographs.

To scan a photo or business card with a PaperPort scanner:

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3. Click Settings on

the Command
Bar, or from the

Edit menu, choose
Preferences.

16 CHAPTER 2: SCANNING ITEMS

Make sure the
Scan Settings tab
is selected.

4. If you are

scanning a
photograph,
select the option,

Storing Color
Photos.

When scanning
business cards,
select Filing
Business Cards.

5. Click OK.

6. Insert the photo,

face up, into the
front slot on the
PaperPort
scanner.

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To scan a
business card,
insert the shorter
side face up, as
shown.

The photo or business card feeds straight through the scanner, and a
preview of the scan appears as the scanning progresses. When scanning
is complete, the item appears on the PaperPort Desktop.

The photograph

SCANNING A PHOTO OR BUSINESS CARD 17

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Initially a newly scanned item will be named with the date it is scanned.
To give the item a new title, see “Giving Titles to Items and Stacks” on
page 27.

▼ NOTE: Remember to reset the scan settings if you are scanning

another type of item.

Please see the Help system for more information about the scan settings.

18 CHAPTER 2: SCANNING ITEMS

WHY YOU DON’T NEED TO SAVE A SCANNED ITEM

Every item scanned into PaperPort is automatically saved as soon as you
scan it. As long as you don’t delete the item, you can “scan it and forget
it” because the PaperPort software makes sure that the item is there
when you need it. Any changes that you make to an item, such as
adding a note or giving an item a new title, are automatically saved as
well.

You can also save items in other formats using the Export command.
You can use the Export command to save items:

■ As backup copies

■ If you want to delete an item from the PaperPort Desktop but use it

later on

■ In another file format, such as BMP, GIF, JPEG, or TIFF

■ On a floppy disk

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In addition to the Export command, PaperPort has an archive link for
creating a backup of selected files or for quickly backing up the entire
PaperPort Desktop. See the Help system for more information about
using the archive link.

RELATED TOPICS IN HELP

Clean and Straighten Scanned Items
PaperPort Basics, Getting Documents into PaperPort
Use the Scanner, Scan an Item
Use the Scanner, Selecting Settings for Scanning
View Items

CHAPTER 3

Viewing Items

Using PaperPort’s two views for displaying scanned items—Desktop
View and Page View—you can see either the thumbnails of the items in
a folder, or a full page that you can read.

DESKTOP VIEW

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Command Bar

Folders

Thumbnail of
scanned item

Stacks

Thumbnail of
scanned photo

Link Bar

Status Bar

Desktop View shows thumbnails of scanned items and stacks of items.
Use Desktop View to see the items on the PaperPort Desktop or in any
folder.

19

20 CHAPTER 3: VIEWING ITEMS

Command Bar—The buttons on the Command Bar are shortcuts for
commands on the menus. For example, clicking the Settings button is
the same as choosing Preferences from the Edit menu and then clicking
the Scan Settings tab in the PaperPort Preferences dialog box. The
Command Bar appears in both Desktop View and Page View.

Folders—You can store items in the folders to organize them. PaperPort
comes with a set of folders already on the PaperPort Desktop, but you
can change their titles, add new folders, and delete folders.

Thumbnails of scanned items—Thumbnails are small representations
of scanned items so you can see them at a glance. To see an item at full
size, use the Page View.

A stack—After scanning multiple pages, you can combine the
thumbnails of those pages into a stack. For example, if you scan a 10­page report, 10 individual pages appear on the PaperPort Desktop. By
combining the pages into a stack, you can work with the report as a
single item. Stack titles appear in bold type above the page titles.

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Link Bar—The icons on the Link Bar represent other applications and
functions that work with PaperPort. The icons include links for sending
a scanned item as a fax or an e-mail attachment, reading text from a
scanned item into a word processing program, and so on. The icons that
appear depend on the applications installed on your computer. Use the
scroll arrows on the Link Bar to see the other icons.

Status Bar—The Status Bar shows information about the selected
items, the links, or the buttons on the Command Bar.