European Offices:
Caere GmbH
Innere Wiener Strasse 5
81667 Munich
Germany
Please Note
In order to use this program, you should know how to work in the Microsoft Windows environment.
Please refer to Windows documentation if you have questions about how to use menu commands,
dialog boxes, scroll bars, edit boxes, and so on.
Many of the designations used by manufacturers and sellers to distinguish their products are claimed
as trademarks. Such designations appearing in this manual have been printed in initial caps.
Product Serial Number:
_______________________________________________
(from Disk #1 label)
ii
Welcome
Help Menu Commands....................................................................................................................vi
Scanner Drivers Supplied by the Manufacturer..................................................................5-8
Scanner Drivers Supplied by Caere ......................................................................................5-8
Scanner Message on Launch ..................................................................................................5-8
Using Visioneer PaperPort with OmniPage Pro .................................................................5-9
Using TWAIN-Compliant Scanners......................................................................................5-9
Product Support ............................................................................................................................5-10
Product Support Services......................................................................................................5-10
International Product Support Numbers ........................................................................... 5-10
Information Product Support Needs From You................................................................ 5-10
iv
Welcome
Welcome to OmniPage Pro for Windows 95. This manual introduces
you to the basics of using OmniPage Pro. It includes installation
instructions, basic procedures, settings guidelines, and troubleshooting
information.
Please look in OmniPage Pro’s online help for detailed information on
features and procedures. OmniPage Pro’s online help conforms to
Windows 95 online help conventions and has been designed for quick
and easy information retrieval.
Please continue reading this section to find out how to use OmniPage
Pro’s online help. Topics include:
• Help Menu Commands
• Context-Sensitive Help
v
Help Menu Commands
Help Menu Commands
After installing OmniPage Pro, you can open its online help by choosing
commands in the Help menu.
• Choose
listings of online help topics available for OmniPage Pro.
• Choose
Pro.
• Choose
features in OmniPage Pro that are similar to features used in
OmniPage Limited Edition.
• Choose
services for OmniPage Pro.
Context-Sensitive Help
You can get specific information about a particular OmniPage Pro
command, toolbar button, or dialog box option in the following ways.
• Click the Help button in the Standard toolbar and then click any
toolbar button, menu command, or area of the OmniPage Pro
desktop to display information about that item.
• Click the question-mark button in the upper-right corner of a
dialog box and then click an item in the dialog box to get an
explanation of that item.
• Some dialog boxes have a
information about that dialog box.
OmniPage Pro Help Topics
Getting Started
OmniPage Limited Edition Help
Product Support
to get introductory topics to OmniPage
to find out how to get product support
Help
to get contents and index
button. Click
to find out how to use
to get
Help
To learn more about using Windows 95 online help systems, please refer
to Windows 95 documentation.
vi
Chapter 1
Introduction to
OmniPage Pro
You probably do most of your business correspondence and other
projects on your computer. Sometimes, however, information that you
need cannot be used immediately on a computer.
For example, if you want to incorporate information from a magazine
article into a document in your word processor, you somehow have to
get the text from the article into your computer. Painstakingly retyping
the article is not an appealing solution.
OmniPage Pro offers a smart solution to increase your work
productivity. OmniPage Pro’s
technology accurately and easily converts scanned paper documents
and image files into editable text for use in your favorite computer
applications. You do not have to retype anything — OmniPage Pro
automatically does it for you.
optical character recognition (OCR)
Please continue reading this chapter for information on these topics:
• What Is Optical Character Recognition (OCR)?
• What OmniPage Pro OCR Can Do
Introduction to OmniPage Pro 1-1
What Is Optical Character Recognition (OCR)?
What Is Optical Character Recognition (OCR)?
Optical character recognition (OCR
computer-editable text. An image is an electronic picture of text such as
a scanned paper document or an electronic fax file. Images do not have
editable text characters; they have many tiny dots (
form a picture of text.
During OCR, OmniPage Pro analyzes an image and defines characters
to produce editable text. After OCR, you can export the resulting text to
a variety of word-processing, page layout, and spreadsheet
applications. See “The Basic Steps of OmniPage Pro OCR” on page 3-2
for an overview of the OCR process.
Please look in OmniPage Pro’s online help for detailed information on
OmniPage Pro features, settings, and procedures.
) is the process of turning an
What OmniPage Pro OCR Can Do
In addition to text, OmniPage Pro can retain these other elements of a
document during OCR:
•Graphics
Photos, logos, and drawings are examples of graphics.
• Text formatting
Font types, font sizes, and font styles (such as bold or italic) are
examples of text formatting.
• Page formatting
Column structure, paragraph spacing, and placement of graphics
are examples of page formatting.
) that together
pixels
image
into
1-2 Introduction to OmniPage Pro
The graphics, text formatting, and page formatting elements that
OmniPage Pro retains depend on the settings you select for your
document. See Chapter 4, Settings Guide, for more information.
OmniPage Pro recognizes printed text characters only. However, it can
retain handwritten text, such as a signature, as a graphic element.
Chapter 2
Installation and Setup
This chapter provides installation and setup information for OmniPage
Pro and the Scan Manager. If you have any trouble during installation,
look in Chapter 5, Technical Information, for troubleshooting solutions.
After installing OmniPage Pro, please look in the online help for
detailed information on features, settings, and procedures.
Please continue reading this chapter for information on these topics:
• System Requirements
• Installing OmniPage Pro
• Setting Up Your Scanner With OmniPage Pro
• Starting OmniPage Pro
• Registering OmniPage Pro
• The OmniPage Pro Desktop
Installation and Setup 2-1
System Requirements
System Requirements
You need the following setup to install and run OmniPage Pro:
• Computer with an 80386 or higher processor
• Microsoft Windows 95 or Windows NT 3.51
Please see the
on features supported by Windows NT 3.51 and later versions.
• Windows-compatible mouse
• Total system memory of at least 8MB RAM for Windows 95 and
12MB RAM for Windows NT
• 15MB free hard-disk space
• SVGA or VGA monitor
• A compatible scanner if you plan to scan documents
Be sure your scanner is connected, compatible with your system,
and runs with the software provided by the manufacturer
you install OmniPage Pro.
To use OmniPage Pro, you should know how to work in the Microsoft
Windows environment. Please refer to Windows 95 documentation or
online help if you have any questions about working in Windows 95.
Release Notes
for the most up-to-date information
before
Installing OmniPage Pro
OmniPage Pro’s Setup program takes you through installation with
onscreen instructions at every step. For best results, do not run any other
programs — especially anti-virus programs — during installation.
To install OmniPage Pro on Windows 95:
1Click
2Double-click
3Click the
4Insert OmniPage Pro disk #1 in your computer’s floppy disk
5Click
2-2 Installation and Setup
Start
Settings
drive and click
The Setup program starts.
Next
in the Windows 95 taskbar and choose
Control Panel
Add/Remove Programs
Install/Uninstall
Next
to continue with installation
.
tab and click
.
.
Install...
.
.
Setting Up Your Scanner With OmniPage Pro
6Follow the onscreen instructions and insert the other
installation disks as prompted.
To install OmniPage Pro on Windows NT 3.51:
1Start Windows NT and open the Program Manager.
2Insert OmniPage Pro disk #1 in your computer’s floppy disk
drive.
3Choose
4Type a:\setup (or b:\setup) in the
and click OK.
5Follow the onscreen instructions and insert the other
installation disks as prompted.
in the Program Manager’s File menu.
Run
Command Line
Setting Up Your Scanner With OmniPage Pro
You must install the Scan Manager and select your default scanner if you
plan to scan with OmniPage Pro. You are prompted to install the Scan
Manager during OmniPage Pro installation, but you can also install it at
a later time.
Be sure your scanner is connected, compatible with your system, and
runs with the software provided by the manufacturer
with OmniPage Pro. See “Scanner Setup Issues” on page 5-8.
To install the Scan Manager at a later time:
1Click
Settings
2Double-click
in the Windows 95 taskbar and choose
Start
Control Panel
Add/Remove Programs
.
.
before
text box
you use it
3Click the
4Insert the Scan Manager disk in your computer’s floppy disk
drive and click
The Setup program starts.
5Click
select your default scanner.
Once the Scan Manager is installed, you can change the default
scanner anytime.
Install/Uninstall
Next
and follow the onscreen directions to install and
Next
tab and click
.
Install...
.
Installation and Setup 2-3
Setting Up Your Scanner With OmniPage Pro
The default scanner will be
used with OmniPage Pro.
Scanners that have installed
drivers appear here.
To change your default scanner in OmniPage Pro:
1Exit OmniPage Pro if it is running.
2Click
Programs
in the Windows 95 taskbar and choose
Start
Caere ApplicationsScan Manager 2.0
.
The Scanner Setup dialog box appears.
3Click
and insert the Scan Manager disk when prompted.
Add>>
The dialog box expands to show a list of available scanners.
Some scanners are listed more than once because they have
different driver options. If you are unsure about which scanner
driver to use, see the
Scanner Setup Notes
4Select your scanner in the
List of Scanners
booklet.
list box and click
Install.
The driver for that scanner is installed and the name of the
scanner appears in the
Installed Scanners
5Select your scanner in the
As Default Scanner
.
Installed Scanners
list box.
list box and click
Set
2-4 Installation and Setup
6Click
Close
.
If you use a Visioneer scanner or if your scanner is set up to work with
Visioneer’s PaperPort software, see “Using Visioneer PaperPort with
OmniPage Pro” on page 5-9.
Starting OmniPage Pro
Make sure your scanner is attached to your computer, turned on, and
working before you start OmniPage Pro if you plan to scan.
To start OmniPage Pro:
• Windows 95 users: click
Programs
The OmniPage Pro launcher is located in the program folder you
selected during installation;
• Windows NT 3.51 users: double-click the OmniPage Pro icon in
the Caere Applications program group.
Caere ApplicationsOmniPage Pro for Windows 95
Registering OmniPage Pro
You are prompted to call in and register your copy of OmniPage Pro
during installation if you are an unregistered user. Unregistered users
can only use OmniPage Pro for 25 sessions without registering it. After
25 sessions, the Registration dialog box appears when OmniPage Pro is
launched and the program exits if you do not register at that time.
You will not be prompted to register if you are already a registered user.
in the taskbar and choose
Start
Caere Applications
Starting OmniPage Pro
.
is the default.
To register OmniPage Pro:
1Click the Register menu to open the OmniPage Pro Product
Registration dialog box.
This dialog box also appears during installation and the first
time you start OmniPage Pro.
Installation and Setup 2-5
The OmniPage Pro Desktop
2Click the
drop-down list and locate the phone number for
Call
your country.
3Call the phone number and ask for a registration number.
You will be asked to provide the serial and key numbers listed
in the dialog box.
4Enter the registration number that is given to you in the
Registration Number
The Registration menu disappears from the menu bar after you
register.
The OmniPage Pro Desktop
OmniPage Pro can display the pages of a document in its thumbnail
viewer, image viewer, and text viewer. You can activate operations
using toolbar buttons or menu commands. See Chapter 3, Basic
Procedures, for more information.
Standard toolbar
AutoOCR toolbar
text box and click
OK.
Zone
toolbar
The thumbnail
viewer displays
miniature pictures
of pages and puts
a box around the
current page.
2-6 Installation and Setup
The image viewer
displays the current
page’s original image.
The text viewer displays the
current page’s recognized
text and retained graphics.
Use the OCR Wizard if you want to be guided through the entire OCR
process. Select
OCR Wizard
in the
button’s drop-down list and
AUTO
then click the button to activate the wizard. The OCR Wizard will ask
you questions about your page and set the appropriate settings for you.
Chapter 3
Basic Procedures
This chapter gives an overview of processing documents in OmniPage
Pro from start to finish. It describes the basic steps of OCR and provides
instructions for each step.
There are different ways to accomplish the same tasks in OmniPage Pro.
For example, you can use toolbar buttons or menu commands to start
procedures. You can have OmniPage Pro perform all OCR steps
automatically, or you can start each step individually.
For detailed information on all OmniPage Pro settings and procedures,
please look in OmniPage Pro’s online help.
Please continue reading this chapter for information on these topics:
• The Basic Steps of OmniPage Pro OCR
• The AutoOCR Toolbar
• Automatic Processing
• Bringing Document Images into OmniPage Pro
• Creating Zones for OCR
• Performing OCR on a Document
• Exporting Documents
Basic Procedures 3-1
The Basic Steps of OmniPage Pro OCR
The Basic Steps of OmniPage Pro OCR
Optical character recognition
computer-editable text so you do not have to retype the text manually.
These are the basic steps of OmniPage Pro OCR:
1Bring a document image into OmniPage Pro.
You can scan a paper document, load an image file, or load an
Exchange fax. The resulting image appears in OmniPage Pro’s
image viewer.
See “Bringing Document Images into OmniPage Pro” on page
3-7 for more information.
2Create zones to identify the parts of the document you want to
recognize as text or retain as graphics.
Zones are boxes that identify which areas of the document
image get processed. You can create zones on the image
manually, automatically, or with a template. Any areas not
enclosed by zones are ignored during OCR.
See “Creating Zones for OCR” on page 3-10 for more
information.
3Perform OCR to convert text information into editable text
characters.
During OCR, OmniPage Pro defines text characters in an
image. After OCR, you can check for and edit unrecognizable
characters, suspect characters, and misspelled words.
See “Performing OCR on a Document” on page 3-14 for more
information.
(OCR) is the process of turning an image into
3-2 Basic Procedures
4Export the document to the desired location.
You can save your document to a specified file format, send it
as a mail attachment, or copy it to the Clipboard.
See “Exporting Documents” on page 3-16 for more
information.
You can also initiate OCR outside OmniPage Pro in a variety of ways.
For example, you can use the
another application — recognized text will be pasted directly into your
open document. Please see OmniPage Pro’s online help for more
information on OCR Aware and other ways of initiating OCR.
OCR Aware
feature to initiate OCR from
The AutoOCR Toolbar
The AutoOCR toolbar buttons allow you to take a document through
each step of the OCR process. Every toolbar button has different process
commands that can be set for the operations you want to perform.
OmniPage Pro can go through all steps automatically, or you can start
each step individually.
The AutoOCR Toolbar
AUTO
button
Image
button
Setting Process Commands
You can set process commands in two locations:
• Click the down arrow next to each AutoOCR toolbar button and
select a process command in the drop-down list.
• Choose
Process Settings...
commands in the Options dialog box.
The pictures in the AutoOCR toolbar buttons change as you set different
process commands. The commands can be activated by clicking the
AutoOCR toolbar buttons or choosing commands in the Process menu.
AUTO Button Commands
Use the AUTO button to process a document from start to finish. The
AUTO button’s drop-down list contains the
commands.
AutoOCR
Select
AutoOCR
to the selected process commands. See “Automatic Processing” on page
3-6.
to finish processing a new or open document according
Zone
button
OCR
button
Export
button
in the Process menu and select process
AutoOCR
and
OCR Wizard
OCR Wizard
Select
OCR Wizard
OCR process.
to have the OCR Wizard guide you through the entire
Basic Procedures 3-3
The AutoOCR Toolbar
Image Button Commands
Use the Image button to bring a document image into OmniPage Pro’s
image viewer. The Image button’s drop-down list contains the
Image, Load Image,
Scan Image
and
Load Exchange Fax
commands.
Scan
Select
Scan Image
command only appears in the drop-down list if you have installed the
Scan Manager and have selected your default scanner. See “Scanning
Pages” on page 3-7.
If you use a Visioneer scanner or if your scanner is set up to work with
Visioneer’s PaperPort software (such as the HP ScanJet 4s scanner), see
“Using Visioneer PaperPort with OmniPage Pro” on page 5-9.
Load Image
Select
Load Image
See “Loading Image Files” on page 3-8.
Load Exchange Fax
Select
Load Exchange Fax
command only appears in the drop-down list if you have Microsoft
Exchange installed. See “Loading Exchange Faxes” on page 3-9.
to scan paper documents in your scanner. This
to load existing image files such as TIFF or PCX files.
Zone Button Commands
Use the Zone button to create zones on document images. Zones are
boxes that specify what will be recognized as text or retained as graphics
on an image. The Zone button’s drop-down list contains the
and
Manual Zones
have created.
commands and the names of any zone templates you
to load faxes from Microsoft Exchange. This
Auto Zones
3-4 Basic Procedures
Auto Zones
Select
Auto Zones
zones on document images. If you use a scanner that supports HP
AccuPage, you can select
scanned pages. See “Creating Zones Automatically” on page 3-10.
to have OmniPage Pro automatically draw and order
HP AccuPage
as the auto zoning option for
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