Nuance OMNIPAGE PRO 8 User Manual

OmniPage® Pro

Users Manual

CAERE CORPORATION

100 Cooper Court Los Gatos, California 95032

European Offices: Caere GmbH Innere Wiener Strasse 5 81667 Munich Germany

Please Note

In order to use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on.

OmniPage Pro for Windows Version 8

Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such designations appearing in this manual have been printed in initial caps.

PD 802-0584-030A

Welcome

Welcome to OmniPage Pro, and thank you for buying our software! The following documentation has been provided to help you learn about OmniPage Pro.

This Users Manual

This manual introduces you to the basics of using OmniPage Pro. It includes an introduction to OmniPage Pro, insta llation and setup instructions, task-oriented instructions, ways to customize processing, settings guidelines, and technical information.

Online Help

OmniPage Pro’s online help contains detailed information on features, settings, and procedures. The online help conforms to Windows online help conventions and has been designe d for quick and easy information retrieval. Please see “Getting Online Help” on page 12 for more information.

Release Notes

The

Release Notes

OmniPage Pro. Please read this before installing th e application.

Scanner Setup Notes

The

Scanner Setup No tes

supported scanners and scanner setup.

booklet contains last-minute in formation about

booklet contains the latest information about

Welcome – 3

Using This Manual

This manual is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows user’s manual or online help if you have questions about how to use dialog boxes, menus, and so on.

The following conventions are used in this manual.

Convention Purpose

Using This Manual

Italicized text

Note symbol Introduces a tip or an item of

Warning symbol Introduces cautionary text

• Emphasizes menu commands, dialog box options, labeled buttons, and file names

For example: “Choose

menu.”

• Emphasizes new terms the first time they are used

• Emphasizes important words in a sentence

note

Open...

in the File

Welcome – 4

Chapter 1

Introduction to

OmniPage Pro

You probably use your computer for most business correspond ence and other written projects. The problem is that certain sources of information cannot be immediately used on a computer.

For example, if you want to incorporate information from a magazine article into a document in your word processor, you somehow have to get the text from the article into your computer. Painstakingly retyping the article is not an appealing solution.

OmniPage Pro offers a smart solution to in crease your work productivity. OmniPage Pro’s technology accurately and easily converts scanned paper documents and image files into editable text for use in your favorite computer applications. OmniPage Pro does the retyping for you.

optical character recognition (OCR)

Please continue reading this chapter for information on these topics:

• What Is Optical Character Recognition (OCR)?

• The OmniPage Pro Desktop

• Getting Online Help

• Product Support

Introduction to OmniPage Pro - 5

What Is Optical Character Recognition (OCR)?

Optical character recognition (OCR

computer-editable text. An image is an electronic picture of text such as a scanned paper document or an electronic fax file. Images do not have editable text characters; they have many tiny dots ( form a picture of text.

During OCR, OmniPage Pro analyzes an image and defines characters to produce editable text. After OCR, you can export the resulting text to a variety of word-processing, page layout, and spreadsheet applications.

OmniPage Pro OCR

In addition to text recognition, OmniPage Pro can retain the following elements of a document during OCR.

Graphics

Photos, logos, and drawings are examples of graphics.

Text formatting

Font types, font sizes, and font styles (such as bold or of text formatting.

Page formatting

Column structure, paragraph spacing, and placement of graphics are examples of page formatting.

) is the process of turning an

) that together

pixels

) are examples

italic

image

into

The graphics, text formatting, and page formatting elements that OmniPage Pro retains are determined by the settings you select. See “Settings Guidelines” on page 54 for more information.

OmniPage Pro only recognizes machine- printed characters such as laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

Introduction to OmniPage Pro - 6

What Is Optical Character Recognition (OCR)?

Basic Steps of OmniPage Pro OCR

These are the basic steps of OmniPage Pro’s OCR process.

1 Bring a document image into OmniPage Pro.

You can scan a paper document, load an image file, or load a fax from Microsoft. The resulting image appears in OmniPage Pro’s image viewer. See “Bringing Document Images into OmniPage Pro” on page 23 for more information.

2 Create zones to identify areas you want to recognize as

text or retain as graphics.

Zones are borders that enclose the parts of a document image that will get processed. You can create zones manually, automatically, or with a template. Any areas not enclosed by zones are ignored during OCR. See “Creating Zones for OCR” on page 26 for more information.

3 Perform OCR to convert text information into editable

text characters.

During OCR, OmniPage Pro defines text characters in an image. After OCR, you can check and correct errors in the text. See “Performing OCR on a Document” on page 27 for more information.

4 Export the document to the desired location.

You can save your document to a specified file format, place it on the Clipboard, or send it as a mail attachment. See “Exporting Documents” on page 39 for more information.

There are different ways to start the OCR process in OmniPage Pro. See “Ways to Process Documents” on page 21 for more information.

Introduction to OmniPage Pro - 7

The OmniPage Pro Desktop

OmniPage Pro’s desktop displays the pages of a docum ent in its thumbnail viewer, image viewer, and text viewer. You can use buttons in the Standard, AutoOCR, and Zone toolbars to perform various tasks on the document.

Standard toolbar

AutoOCR toolbar

The thumbnail viewer displays a picture of each page in the document.

The OmniPage Pro Desktop

Zone

toolbar

The current page has a box around it.

The image viewer

displays the current

pages original image.

Drag this splitter to

the left or right to

resize a viewer.

The text viewer displays the

current pages recognized

text and retained graphics.

Introduction to OmniPage Pro - 8

AutoOCR Toolbar

The AutoOCR toolbar contains buttons that can activate each step of the OCR process.

AUTO

button

Set commands in the AutoOCR toolbar buttons for the operations you want to perform. You can choose commands in a buttons’s drop-down list.

• The AUTO button allows you to activate automatic processing or use the OCR Wizard.

• The Image button allows you to bring in ima ges by scanning or loading pages.

• The Zone button allows you to a utomatically create zones on images based on their original page layouts or predefined templates.

• The OCR button allows you to perform OCR or train characters for OCR.

• The Export button allows you to save, copy, or send your recognized document as a mail attachment.

Image button

The OmniPage Pro Desktop

Zone

button

Click the down arrow to

display the commands in a

buttons drop-down list.

OCR

button

Export button

Please see “Setting AutoOCR Toolbar Commands” on page 43 for more information on each toolbar button.

Introduction to OmniPage Pro - 9

Standard Toolbar

The Standard toolbar contains buttons and drop-down lists for performing various tasks.

The OmniPage Pro Desktop

New

Open

Save

Zone Toolbar

Check

Recognition

Cut

Copy

Paste

Undo

View

Image

Editor

Options

Rotate Image

Straighten

Image

Zoom

The Zone toolbar contains buttons that allow you to draw and define zones on a page image.

Draw

Rectangular

Zones

Add to

Zone

Reorder

Zones

Help

Draw

Irregular

Zones

Subtract

from

Zone

Properties

See “Customizing Zones” on page 65 for more information.

Introduction to OmniPage Pro - 10

Options Dialog Box

Click the tabs in the Options dialog box to view and select different settings.

The OmniPage Pro Desktop

You can select settings fo r OmniPage Pro in the Options di alog box. To open it, click the Options button or choose

Options...

in the Tools menu.

See Chapter 4, OmniPage Pro Settings, for more information on settings.

Introduction to OmniPage Pro - 11

Getting Online Help

After installing OmniPage Pro, you can use its online help system to get information on features and procedures.

Please refer to your Windows documentation to learn more about using Windows online help systems.

Help Menu

Use commands in the Help menu to open topics that provide information on features and procedures.

Getting Online Help

• Choose listings for OmniPage Pro help topics.

• Choose Pro, including tutorial exercises.

• Choose services for OmniPage Pro.

• Choose

OmniPage Pro Help Topics

Getting Started

Product Support

Tip of the Day

Context-Sensitive Help

You can get on-the-spot informatio n about a particular OmniPage Pro command, toolbar button, or dialog box option in the following ways.

• Click the Help button in the Standard toolbar and then click any toolbar button, menu command, or area of the OmniPage Pro desktop to display informa tion about that item.

• Click the question-mark button in the upper-right corner of a dialog box and then click an item in the dialog box to get an explanation of that item.

• Some dialog boxes have a information about that dialog box.

to get contents and index

to get introductory topics to OmniPage

to find out how to get product support

to get hints for using OmniPage Pro.

button. Click

Help

to get

Introduction to OmniPage Pro - 12

Product Support

For the fastest and easiest way to get help, please look for solutions in this manual or in the online help. For troubleshooting tips, see “Genera l Troubleshooting Solutions” on page 86.

If you need additional help, product support and information are available to registered users through the services listed in this table.

Product Support

Service How to Contact

World Wide Web home page (common Q&A, patches, updates, troubleshooting procedures, and product information)

Download Service (BBS) (patches, updates)

Automated Fax Response Service (common Q&A, updates)

Telephone Support in North America (fee-based troubleshooti ng)

For international telephone numbers, please refer to the insert in your OmniPage Pro package.

http://www.caere.com

+1 408 395-1631 (8 bits, no parity, 1 stop bit)

+1 408 354-8471 (US fax numbers only)

+1 408 395-8319

Caere Product Support

Please have the following information ready for the best service if you call Caere Product Support:

• OmniPage Pro version and serial number

• The make and model of your computer system, scanner, and other peripheral devices (printer, monitor, and so on)

• The names and version numbers of any other scanning software you use

• The amount of memory (RAM) on your system To get memory information, choose

in the Windows taskbar. Double-click the System icon in

Panel

SettingsControl

Start



the Control Panel to open the System Properties dialog box. On Windows 95, click the

Performance

information. On Windows NT, click the

tab to see memory

General

tab to see

memory information.

• The amount of free hard disk space on your system To get disk space information, open Windows Explorer and

select the drive letter for your hard disk. The status bar will report how much free hard disk space is available.

Introduction to OmniPage Pro - 13

Chapter 2

Installation and Setup

This chapter provides installation and setup information for OmniPage Pro and the Scan Manager.

For technical and troubleshooting information, please read Chapter 6, Technical Information. For specific scanner information, please read the

Scanner Setup Notes

This chapter contains the following topics:

• Minimum System Requirements

• Install i n g OmniPage Pro

• Setting Up Your Scanner with OmniPage Pro

• Starting OmniPage Pro

• Registering OmniPage Pro

included in your OmniPage Pro package.

Installation and Setup - 14

Minimum System Requirements

You need the following setup, at minimum, to install and run OmniPage Pro:

• Computer with a 486 or higher processor

• Microsoft Windows 95 or Windows NT 4.0

• 8MB of memory (RAM) for Windows 95 16MB of memory for Windows NT

• 30MB of free hard disk space to install application files, the Scan Manager, and one OCR language

40MB to install above files and all O C R languages 10MB of free hard disk space for temporary files during

installation

• SVGA or VGA monitor

• Windows-compatible mouse

• A compatible scanner if you plan to sc an documents Please see the

Scanner Setup Notes

Minimum System Requirements

for a list of tested scanners.

Performance and speed will be enhanced if your system exceeds these minimum requirements.

Installing OmniPage Pro

OmniPage Pro’s Setup program takes you through installation with onscreen instructions at every step. For best results, do not run any other programs — especially anti-virus programs — during installation.

Be sure your scanner is connected, turned on, compatible with your system, and runs with the software provided by the scanner manufacturer

To install OmniPage Pro:

1 Insert OmniPage Pro’s CD-ROM in the CD-ROM drive.

before

The Setup program should start automatically. If it does not start, locate your CD-ROM drive in Windows Explorer and double-click the CD-ROM.

you install OmniPage Pro.

6HWXSH[H

program at the top-level of the

Installation and Setup - 15

Setting Up Your Scanner with OmniPage Pro

2 Click 3 Follow the onscreen instructions to finish installation.

During installation, you are prompted to enter a serial number. You can find the serial number on the label of the CD-ROM.

to continue with installation.

Setting Up Your Scanner with OmniPage Pro

To use your scanner with OmniPage Pro, you must install the Scan Manager and select your scanner. You are prompted to do this during OmniPage Pro’s regular installation. However, you can also instal l the Scan Manager at a separate time.

The

Scanner Setup No tes

scanner support and setup. You can also find more information in “Scanner Setup Issues” on page 91.

Use the following procedure to install the Scan Manager if you did not install it during OmniPage Pro installation.

To install the Scan Manager:

1 Make sure your scanner is turned on when you start your

computer.

contain the most detailed information about

2 Close OmniPage Pro if it is open. 3 Insert OmniPage Pro’s CD-ROM in the CD-ROM drive. 4 Cancel the regular Setup program if it sta r ts automatically. 5 Double-click the

Scanmgr\Disk 1

6 Select your scanner when you are prompted.

The Scan Manager finishes installing after you make your scanner selection.

Once your scanner is set up with OmniPage Pro, you can select scanner settings in OmniPage Pro’s Options dialog box. See “Scanner Settings” on page 49 for more information.

VHWXSH[H

folder.

program located in the

Installation and Setup - 16

Starting OmniPage Pro

To change your scanner selection in the Scan Manager:

1 Make sure your scanner is turned on when you start your

computer. 2 Close OmniPage Pro if it is open. 3 Click

SettingsControl Panel

4 Double-click the

Manager. 5 Click the 6 Select the name of the scanner you want to use in the

Scanners

7 Click

You are prompted to select the directory containing the files

that need to be installed. 8 Insert OmniPage Pro’s CD-ROM in the CD-ROM drive.

Cancel the regular Setup program if it starts automatically. 9 Select 10 Click

Starting OmniPage Pro

If you plan to scan, make sure your scanner is attached to your computer and turned on before you start OmniPage Pro.

To start OmniPage Pro, click

ProgramsCaere ApplicationsOmniPage Pro 8.0

group you selected during installation if it is different than

Applications

in the Windows taskbar and choose

Start

Caere Scan Manager 3. 0

Select Scanner

list box.

Set as Current Scanner

Scanmgr\Disk 1

in the Scan Manager after processing is complete.

tab.

and then click

as the installation directory and click OK.

in the Windows taskbar and choose

Start

icon to open the Scan

Apply

. (Use the program

Supported

Caere

Or, double-click the OmniPage Pro icon located in the folder where you installed OmniPage Pro.

See “The OmniPage Pro Desktop” on page 8 for an intro d uction to OmniPage Pro’s user interface.

Installation and Setup - 17

Registering OmniPage Pro

Registering your copy of OmniPage Pro entitles you to product support, notification of special offers, and the lowest price offered on the next OmniPage Pro upgrade.

You can use OmniPage Pro for 25 sessions without registering it. The Register dialog box appears the 26th time you launch OmniPage Pro, and the program exits if you do not register at that time.

If you purchased your product directly from Caere or if you are already a registered user, you should

To register OmniPage Pro by telephone:

Registering OmniPage Pro

be prompted to register again.

not

You will be asked to provide your serial and key numbers.

When you get your registration number, enter it here.

1 Click the

menu to open the Register dialog box.

This dialog box appears automatically the first time you start

OmniPage Pr o .

Closes the Register dialog box without registering.

Prints out your registration information.

2 Click the

drop-down list and locate the phone number for

Call

your country. 3 Call the phone number and ask for a registration number.

You will be asked to provide your serial and key numbers that

are listed in the Register dialog box. 4 Enter the registration number in the

box and click OK.

Registration Number

Installation and Setup - 18

text

Registering OmniPage Pro

The Registration menu disappears from the menu bar after you

To register OmniPage Pro at Caeres Web site:

You will need to enter your serial and key numbers.

When you get your registration number, enter it here.

1 Click the

menu to open the Register dialog box.

Opens a help topic that provides instructions and a link to Caeres Web site.

2 Open your Web browser and go to the following address:

http://www.caere.com/registration

3 Enter the requested information in the fields provided.

You will need to enter your serial number and key numbers

that are listed in the Register dialog box. 4 Click

Submit Information

when you are finished entering

information.

You will be given a registration number. 5 Enter the registration number in the

Registration Number

box and click OK.

The Register menu disappears from the menu bar af ter you

Installation and Setup - 19

text

Chapter 3

Processing Documents

This chapter describes how to work with documents in OmniPage Pro , including each step of the OCR process.

There are different ways to accomplish the same tasks in OmniPage Pro. You can use toolbar buttons or menu commands to start procedures. OmniPage Pro can perform all OCR steps automatically, or you can start each step individually. You can even do different tasks at the same time.

Please continue reading this chapter for information on these topics:

• Ways to Process Documents

• Bringing Document Images into O mniPage Pro

• Creating Zones for OCR

• Performing OCR on a Document

• Checking OCR Results

• Using OCR in Other Applications

• Working with Documen t s

• Exporting Documents

For complete information on all OmniPage Pro commands, settings, and procedures, please use OmniPage Pro’s online help. See “Getting Online Help” on page 12 for more information.

Processing Documents - 20

Ways to Process Documents

Optical character recognition (OCR) is the process of turning an image into computer-editable text so you do not have to retype the text manually. Chapter 1 explains the basic steps of Omn iPage Pro’s OCR process. The following is a summary of those steps.

1 Bring a document image into OmniPage Pro.

See page 23 for more information. 2 Create zones to identify areas you want to recognize as text or

retain as graphics.

See page 26 for more information. 3 Perform OCR to convert text information into editable text

characters.

See page 27 for more information. 4 Export the document to the desired location.

See page 39 for more information.

Using the OCR Wizard

The OCR Wizard guides you through the entire OCR process by asking you questions about your document and selecting the appropriate settings for you.

Ways to Process Documents

To process your document using the OCR Wizard:

1 Set

2 Click AUTO or choose

3 Answer the question in the first screen and click 4 Continue answering questions in the screens that follow.

OCR Wizard

down list.

The first wizard screen appears.

as the command in the AUTO button’s drop-

OCR Wizard

in the Process menu.

Processing Documents - 21

Automatic Processing

Use the AUTO button to process a new document from start to finish or finish processing an open document.

To process your document automatically:

Ways to Process Documents

1Set

2 Set the desired Image, Zone, OCR, and Export commands.

3 Choose

4 Place your document in your scanner if you are scanning. 5 Click AUTO or choose

AutoOCR

down list.

See “Setting AutoOCR Toolbar Commands” on page 43 for

more information.

appropriate for your document.

See “Settings Guidelines” on page 54 for more information.

Each page of the document is processed and finished in order

according to the selected commands. If page images in an open

document already have zones, OmniPa ge Pro will skip zoning

for those pages and continue with the selected OCR and export

operations.

as the command in the AUTO button’s drop-

Options...

in the Tools menu and check that settings are

AutoOCR

Performing Multiple Tasks at Once

OmniPage Pro takes advantage of your computer’s ability to handle more than one process at a time. You can simultaneously scan, create zones, recognize, and edit documents. You do not have to wait for any process to complete before moving on to the next task.

For example, if you scan a multiple-page document, you can draw zones on an image as soon as the first page is scanned and you can edit recognized text as soon as it appears in the text viewer. These tasks can be done at the same time other pages are being scanne d and recognized.

in the Process menu.

Starting the OCR Process Outside OmniPage Pro

You can start the OCR process outside OmniPage Pro in a variety of ways. For example, you can use the from another application and paste recognized text into an open document. See “Using OCR in Other Applications” on page 33 for more information.

OCR Aware

feature to initiate OCR

Processing Documents - 22

Bringing Document Images into OmniPage Pro

You can bring document images into OmniPage Pro by:

• Scanning Pages

• Loading Ima g e Files

• Loading Exchange Faxes

Scanning Pages

You can scan paper documents to convert them to electronic images in OmniPage Pro. If a document is already open, scanned pages are inserted as new pages.

To scan in OmniPage Pro, you must install the Scan Manager and select your default scanner. See “Setting Up Your Scanner with OmniPage Pro” on page 16 for more information.

If you use a Visioneer scanner or if your scanner is set up to work with Visioneer’s PaperPort software, see “Using Visioneer Scanners with OmniPage Pro” on page 89.

To scan pages into OmniPage Pro:

1 Place your page in your scanner.

You can scan a stack of pages if you ha ve an automatic document feeder (ADF).

2Set

3 Choose

4 Click the Image button or choose

Scan Image

down list.

make sure the appropriate settings are selected.

Select

Scan Until Empty

at once. Otherwise, you must click the Image button to scan

each subsequent page.

menu.

Pages are scanned in order and combined into one working

document.

as the command in the Image button’s drop-

Options...

in the Tools menu and click the

if you want to scan all pages in an ADF

Scan Image

Scanner

in the Process

tab to

Processing Documents - 23

Loading Image Files

An image file is an electronic picture of text, such as a scanned paper document or an electronic fax, that is saved in an image file format such as PCX or TIFF. You can load image files into OmniPage Pro. If a document is already open, loaded image files are inserted as new pages.

The following procedure is for loading image files only. To open a n OmniPage Document ( menu.

To load image files into OmniPage Pro:

PHW

Bringing Document Images into OmniPage Pro

), use the

command in the File

Open...

1Set

Load Image

as the command in the Image button’s drop-

down list. 2 Click the Image button or choose

Load Image

in the Process

menu.

The Load Image dialog box appears.

Click

Advanced

you want to select files from more than one folder.

3 Select the folder location and file type of the file you want to

load.

See “Supported File Formats” on page 89 for a complete list of

supported file formats. 4 Select the files you want to load.

You can Shift-click or Ctrl-click to select multiple files in the

same folder.

5 Click

folder

Advanced

• Select a file and click

• Click

Add All

if you want to select files from more th an one

to put it in the

Add

Selected Files

list.

to add all files from the current folder.

Processing Documents - 24

Bringing Document Images into OmniPage Pro

6 Click

load.

Image files are loaded in the order selected and combined into

one working document.

when you have selected all the files you want to

Open

Loading Exchange Faxes

You can load fax images into OmniPage Pro from Microsoft Exchange or Outlook if you have the Microsoft Fax comp onent installed with those applications. Please see Microsoft documentation for information on configuring these applications.

If a document is already open, loaded faxes are inserted as new pages.

For best results, ask senders to use you faxes.

To load Exchange faxes into OmniPage Pro:

1Set

Load Exchange Fax

drop-down list.

This command only appears in the drop-down list if you have

the Microsoft Fax component installed with Microsoft Exchange or Outlook.

Fine

as the command in the Image button’s

mode when they send

Best

2 Click the Image button or choose

Process menu.

The Exchange dialog box appears.

3 Select the folder that contains the faxes you want to load. 4 Select the faxes you want to load.

You can Shift-click or Ctrl-click to select multiple faxes. 5 Click

load.

Exchange faxes are loaded in the order selected and combined

into one working document.

when you have selected all the faxes you want to

Open

Load Exchange Fax

Processing Documents - 25

in the

Creating Zones for OCR

This is a text zone. It will be converted to text during OCR.

All unzoned areas of the page will be ignored during OCR.

Page images are displayed in OmniPage Pro’s image viewer where

zones

are created before OCR. Zones are borders that identify areas of an image that will be recognized as text or retained as graphics. Any part of an image not enclosed by a zone is ignored during OCR.

This is a graphic zone. It will be kept as a graphic image during OCR.

For information on drawing zones manually, modifying zones, deleting unwanted zones, and using zone templates, please see “Customizing Zones” on page 65.

Creating Zones Automatically

OmniPage Pro can analyze a page and create zones automatically for you. It uses the selected setting in the Zone button to determine the text flow on a page and breaks it into ordered zones.

To create zones automatically:

1 Choose a setting in the Zone button’s drop-down list that most

closely matches the format of your document.

You can choose

Tables, Mixed Pages

Button Commands” on page 45 for more information o n these settings.

Single-Column Pages, Multiple-Column Pages

, or a template of your own. See “Zone

Processing Documents - 26

Performing OCR on a Document

You can also choose

HP AccuPage

scanning and zoning technology — as the zone setting if your scanner supports it and

HP AccuPage

Manager.

2 Click the Zone button or choose

menu.

OmniPage Pro automatically draws zones on the current page

in the image viewer. Each zone has a number indicating its

order and a letter indicating its zone properties.

Zone #1: alphanumeric text

Zone #2: alphanumeric text

Make sure zones are identified correctly before performing

OCR. For example, if you want to retain an area as a graphic,

that area should be identified as a

“Changing Zone Properties” on page 71 for more information.

Performing OCR on a Document

— an advanced Hewlett Packard

is selected in the Scan

Auto Zones

Zone #3: graphic

Graphic

in the Proces s

zone type. See

Performing OCR converts an image to editable text. This is also referred to as

recognizing text

OmniPage Pro only recognizes printed characters such as laser-printed or typewritten text. However, it can retain handwritten text, such as a signature, as a graphic.

To perform OCR:

1 Choose

Options...

in the Tools menu and click the

Page For mat

tab. 2Select an

Output Format

setting for your document.

OmniPage Pro uses this setting to determine the output

formatting of a document during OCR.

Processing Documents - 27

Checking OCR Results

3 Set

down list.

Or, set

checking to begin automatically after OCR. 4 Click the OCR button.

The page is recognized according to the current zones and

settings. If there are no zones on the page, zones are created

according to the current command in the Zone button.

To schedule a group of documents for OCR at a particular time, see “Scheduling OCR” on page 79.

Checking OCR Results

After performing OCR, recognized text appears in the text viewer where you can check for errors. Error checking starts automatically if you chose

OCR and Check

OmniPage Pro marks suspected errors in green and inserts a red “reject” character for any character it cannot recognize. To turn off these color markers, choose

OCR and Check

Perform OCR

as the command in the OCR button’s drop-

as the command if you do not want error

as the OCR process command.

Show Markers

in the View menu.

To check and correct errors:

1 Click the Check Recognition button or choose

Recognition...

in the Tools menu.

The Check Recognition dialog box displays the first suspected

error and a picture of how it originally looked in the image.

Check

Click in this window to enlarge or reduce the picture.

Processing Documents - 28

Checking OCR Results

2 Select one of these options for the word:

• Click

to allow the word to remain as is.

Ignore Ignore All

to ignore all instances of the word in the

current document.

• Click edit box.

• Click

word in the

• Click

to replace the word with the word in the

Change

Change All

to add the word to the current user dictionary.

Add

to replace all instances of the word with the

Change to

edit box.

After you choose an option for the word, OmniPage Pro automatically continues to find the next possible error.

Change

3 Click

Verifying Text

After performing OCR, you can compare recognized text against the original image to verify that the text was recognized correctly.

To verify text against its original image:

1 Double-click any word in the text viewer or select a word and

2 Click inside the window to enlarge or reduce the picture.

to stop checking recognition.

Done

Color markers are removed from words that have been checked.

choose

Verify Text

in the Tools menu.

The Verify Text window opens and shows a picture of the

original word and its surrounding area.

Close button

3 Continue double-clicking words that you want to verify.

The window display changes as you select new words.

4 Click the standard Close button to close the window.

Processing Documents - 29

Checking OCR Results in Microsoft Word

You can check for OCR errors directly in Microsoft Word 7 or Microsoft Word 97 if you have those versions installed on your computer.

Checking OCR Results

To enable this feature, you must select settings in the

Microsoft Word

section of OmniPage Pro’s Options dialog box. See “Microsoft Word Settings” on page 53 for more information.

Make sure the

*.doc

file extension is associated with the version of Word you plan to use. Please refer to your Windows documentation for more information on associ ating file extensions with application s.

To check and correct errors in Microsoft Word:

1 Perform OCR on your document and then save it as the

appropriate file type:

• Save as

Word for Windows 7.0 Word 97

if you are using that version.

2 Open the document in Microsoft Word.

The document must be opened on a system that has OmniPage Pro installed.

An OmniPage menu appears in Microsoft Word’s m e nu bar along with a corresponding toolbar:

Check Recognition

Verify Text

3 Choose

Close Image Viewer

Check Re cognition ...

Remove Check Recognition Support

in the OmniPage menu.

Processing Documents - 30

+ 71 hidden pages