Konica Minolta PAGESCOPE CABINET PRO User Manual

4343-7749-02

User Manual

Ver. 2.1

Contents

1 Introduction

1.1 Welcome ........................................................................................1-1

1.2 Structure of This User Manual.....................................................1-2

Content of Each Chapter.................................................................1-2

Explanation of Manual Conventions................................................1-2

2 Features of PageScope Cabinet Pro

2.1 Software Capabilities....................................................................2-1

3 Installation

3.1 System Requirements ..................................................................3-1

3.2 Installing the Software..................................................................3-2

3.3 Uninstalling the Software.............................................................3-5

4 Basic Operation and Setup

4.1 Starting Up and Quitting PageScope Cabinet Pro.....................4-1

To start up PageScope Cabinet Pro ...............................................4-1

To quit PageScope Cabinet Pro......................................................4-2

4.2 Main Window.................................................................................4-2

4.3 Setting the User Environment......................................................4-3

To display the “SetUp” dialog box...................................................4-3

“System” Tab...................................................................................4-4

“Filtering file display” Group Box.....................................................4-5

“Folder to save the PDF files generated by PageEdit”

Group Box.......................................................................................4-5

“FTP” Tab........................................................................................4-6

To specify FTP server settings........................................................4-6

“Mail” Tab........................................................................................4-8

“Launch Application” Tab ................................................................4-9

To register an application..............................................................4-10

To register e-mail message settings .............................................4-11

To register printer settings ............................................................4-12

To register FTP client settings ......................................................4-14

To change settings registered in the launcher ..............................4-15

To unregister settings in the launcher...........................................4-15

To change the icon........................................................................4-15

i

“OCR” Tab .................................................................................... 4-16

To select the recognized language............................................... 4-16

“Watch folder” Tab........................................................................ 4-17

To specify the folder ..................................................................... 4-17

To process files ............................................................................ 4-18

To delete specified folder settings................................................ 4-19

“Stamp” Tab.................................................................................. 4-19

To register a stamp....................................................................... 4-19

To remove a registered stamp...................................................... 4-20

4.4 Specifying and Removing Favorites......................................... 4-21

Registering a Folder in the Favorites............................................ 4-21

To open/close folders on the “ALL” and “Favorites” tabs ............. 4-23

Removing a Folder From the Favorites........................................ 4-23

4.5 Opening Folders......................................................................... 4-24

Displaying as Thumbnails............................................................. 4-24

Displaying as Icons....................................................................... 4-25

Displaying as a List....................................................................... 4-26

Displaying Details......................................................................... 4-27

Changing the Displayed Columns ................................................ 4-28

Creating a File List........................................................................ 4-29

Sorting Document Files ................................................................ 4-29

4.6 Thumbnails ................................................................................. 4-30

Creating Thumbnails .................................................................... 4-30

Updating Thumbnails.................................................................... 4-31

Changing the Display Size of Thumbnails.................................... 4-31

Rotating Thumbnails..................................................................... 4-32

5 Managing Document Files

5.1 Editing Document Files................................................................ 5-1

Adding New Folders With PageScope Cabinet Pro ....................... 5-1

Changing the Name of a File or Folder .......................................... 5-2

Copying Folders or Document Files ............................................... 5-3

Copying Folders or Document Files ([Copy to folder]) ................... 5-3

Moving Folders or Document Files ([Move to folder])..................... 5-3

Deleting Folders or Document Files ............................................... 5-4

Displaying Document Files in the “Viewer” Window ....................... 5-5

Displaying an Image File in the “Viewer Light” Window ................. 5-7

Displaying the document file with the application linked to it.......... 5-8

Opening a Document File Using a Registered Application............. 5-8

ii

5.2 Displaying the “Property” Dialog Box for Folders and

Document Files .............................................................................5-9

To display the “Property” dialog box of a folder ..............................5-9

To display the “Property” dialog box of a document file................5-10

To display the “Property” dialog box of a group file.......................5-14

5.3 Grouping......................................................................................5-16

Grouping Files Using a Drag-and-Drop Operation........................5-16

Grouping Files Using Menu Commands .......................................5-17

Changing the Page/File Displayed for a Group File......................5-17

Changing the File Order of a Group File.......................................5-18

Changing the Name of a Group File .............................................5-19

Removing a Document File From a Group File.............................5-19

Removing All Document Files From a Group File.........................5-19

Slide Shows ..................................................................................5-20

To start a slide show.....................................................................5-20

Slide Show Operations..................................................................5-21

5.4 Merging Files...............................................................................5-22

Converting a Group File Into a PDF File, a Multi-Page

TIFF File or a Compact PDF File ..................................................5-22

5.5 Document File Formats ..............................................................5-23

Converting File Formats................................................................5-23

Converting a File to a Different Format.........................................5-25

5.6 Working With Annotations .........................................................5-27

Specifying Annotations..................................................................5-27

To add a tag..................................................................................5-28

To enter text..................................................................................5-29

To draw a line................................................................................5-30

To draw a shape ...........................................................................5-31

To add a stamp.............................................................................5-32

To select an annotation.................................................................5-34

To copy annotations......................................................................5-34

To move annotations.....................................................................5-35

To delete annotations....................................................................5-35

To change the order of annotations ..............................................5-35

To copy part of the image onto the Clipboard...............................5-36

To paste the image copied onto the Clipboard into the

“Viewer” window............................................................................5-36

Searching for Annotations.............................................................5-37

5.7 Image Enhancement Functions.................................................5-39

To specify skew adjustment..........................................................5-39

To specify background removal ....................................................5-39

To specify halftone removal ..........................................................5-40

To specify bleed-through correction..............................................5-40

To specify automatic document enhancement..............................5-41

iii

To specify image enhancement.................................................... 5-42

To adjust the sharpness ............................................................... 5-43

To change the number of colors................................................... 5-44

To change the resolution .............................................................. 5-44

To change the image size ............................................................ 5-45

To specify negative/positive inverting........................................... 5-45

To specify mirror imaging (left/right flipping)................................. 5-45

To specify embossing................................................................... 5-45

To specify trimming ...................................................................... 5-46

To specify automatic photo image enhancement ......................... 5-46

To specify a defined photo image enhancement.......................... 5-47

To rotate the image ...................................................................... 5-48

5.8 Page-Editing Functions ............................................................. 5-49

Opening the “Page Edit” Window ................................................. 5-49

Closing the “Page Edit” Window................................................... 5-50

“Page Edit” Window...................................................................... 5-50

Page-Editing Toolbar.................................................................... 5-51

Scanning Through the Pages of a Document............................... 5-53

Adding Files to the “Page Edit” Window....................................... 5-54

Setting the User Environment of the “Page Edit” Window............ 5-56

Selecting a Document .................................................................. 5-58

Selecting All Documents............................................................... 5-58

Saving a Document ...................................................................... 5-58

Printing a Document..................................................................... 5-58

Duplicating a Document ............................................................... 5-59

Duplicating a Page ....................................................................... 5-59

Deleting a Document.................................................................... 5-59

Deleting All Documents ................................................................ 5-59

Changing the Name of a Document ............................................. 5-60

Arranging the Documents............................................................. 5-60

Previewing a Document................................................................ 5-60

Changing the Size of Thumbnails................................................. 5-61

Merging Documents ..................................................................... 5-61

Separating a Document Into Its Individual Pages......................... 5-62

Rotating a Document.................................................................... 5-62

Rotating a Page............................................................................ 5-62

Changing the Order of Pages....................................................... 5-63

Removing a Page......................................................................... 5-64

Automatically Inserting a Blank Page........................................... 5-65

Inserting a Blank Page of the Specified Size................................ 5-65

iv

5.9 Working With Keywords.............................................................5-67

Specifying Keywords.....................................................................5-67

To create a keyword......................................................................5-67

To change a keyword....................................................................5-69

To delete a keyword......................................................................5-70

Assigning Keywords to Document Files........................................5-71

5.10 Working With Comments ...........................................................5-73

Specifying Comments for Document Files....................................5-73

Deleting the Comments for a Document File ................................5-74

5.11 Extracting Text for a File Content Search.................................5-75

5.12 Extracting Text From an Image File ..........................................5-76

5.13 Managing File Versions..............................................................5-77

6 Searching for Document Files

6.1 Displaying the “Search files and folders” window ....................6-1

6.2 Specifying the Search Conditions...............................................6-2

Searching by File Name..................................................................6-2

Searching by File Content...............................................................6-3

Searching by Date...........................................................................6-3

Searching by Keyword....................................................................6-4

Searching Using Search Options....................................................6-5

Compound Searching .....................................................................6-6

6.3 Performing a Refined Search.......................................................6-6

7Printing

7.1 Specifying the Printer...................................................................7-1

7.2 Printing Document Files...............................................................7-1

Printing the Thumbnail List..............................................................7-1

Printing Document Files..................................................................7-2

To print using menu commands......................................................7-2

To print using a button on the toolbar .............................................7-2

To print using a drag-and-drop operation........................................7-3

7.3 Image Options ...............................................................................7-4

“Image option” Dialog Box...............................................................7-4

v

8 Importing

8.1 Importing an Image From a TWAIN Device................................ 8-1

Specifying the TWAIN Device ........................................................ 8-1

Importing an Image From a TWAIN Device.................................... 8-2

8.2 FTP Server Function .................................................................... 8-4

Displaying the IP Address .............................................................. 8-4

8.3 Importing From a Mail Server...................................................... 8-4

8.4 Importing From a Monitored Folder............................................ 8-5

9 Distributing Document Files

9.1 Attaching Document Files to E-Mail Messages ......................... 9-1

9.2 Sending Document Files to an FTP Server................................ 9-2

10 Appendix

10.1 Glossary ...................................................................................... 10-1

10.2 Index ............................................................................................ 10-3

vi

Introduction

1 Introduction

1.1 Welcome

Thank you for purchasing the Minolta PageScope Cabinet Pro software.

Before using this software for the first time, be sure to read this User
Manual carefully.

Unauthorized reproduction, translation or duplication of this document,
whether in its entirety or in part, is strictly prohibited.

The content of this document is subject to change without notice.

Copyright © 2000-2003 Minolta Co., Ltd. All rights reserved.

Trademark Acknowledgements

Microsoft, Windows and Windows NT are either registered trademarks or
trademarks of Microsoft Corporation in the United States and other
countries.

Adobe Acrobat and Acrobat Reader are trademarks of Adobe Systems
Incorporated.

ABBYY FineReader, ABBYY, and FINEREADER are trademarks of
ABBYY Software Ltd.

All other product names are trademarks or registered trademarks of their
respective companies.

© Copyright 1998-2003 SUMITOMO ELECTRIC FIELD SYSTEMS
CO.,LTD.

TM

ABBYY
ABBYY FineReader - the keenest eye in OCR

Outside In® Viewer Technology © 1992-2002 Stellent Chicago, Inc. All
rights reserved.

This software is based in part on the work of the Independent JPEG
Group.

FineReaderTM 6.0 Engine © ABBYY Software Ltd. 2002.

1

1-1

1

1.2 Structure of This User Manual

Content of Each Chapter

This User Manual has the following structure and contains the information
listed below. Refer to this table to retrieve information from this manual.
In addition, when searching for specific information or the answer to
certain questions, use the index at the back of this User Manual.

Introduction

Chapter
No.

Chapter Title Chapter Content

1 Introduction This chapter provides information on how to use

2 Features of PageScope

Cabinet Pro

3 Installation This chapter describes the installation and

4 Basic Operation and Setup This chapter provides explanations on how to

5 Managing Document Files This chapter provides descriptions of the various

6 Searching for Document

Files

7 Printing This chapter provides descriptions on printing

8 Importing This chapter provides explanations on importing

9 Distributing Document Files This chapter contains descriptions on specifying

10 Appendix This chapter contains the following additional

this User Manual.

This chapter contains general information on the
software functions.

uninstallation of the software.

begin using the software, on the various areas of
the main window, and on how to specify basic
program settings.

functions for efficiently managing documents.

This chapter provides information on how to
search for files by file name, modification date,
keyword, annotation, etc.

document files and thumbnails.

document files into PageScope Cabinet Pro.

settings in order to send document files by e-mail
or transfer them to an FTP server.

information.

• Glossary

• Index

1-2

✎

Note

For the most up-to-date information on the software, refer to the
Readme file.

Explanation of Manual Conventions

The various marks and text formats used in this User Manual to indicate
various circumstances are explained below.

Introduction

CAUTION

This is a warning.

A warning alerts you to a problem (such as, data loss) that may occur
while the software is being used.

➜

[Menu] The name of a key on the computer keyboard, a button in a

➜

1

2

The arrow indicates hints on preventing a situation that you did not
intend.

software dialog box, an icon or a menu is written as shown.

Text formatted as shown here indicates a single action that is
to be performed. (It is not followed by additional steps.)

Text formatted as shown here
indicates the first step of a
sequence of actions.

Text formatted as shown here
indicates the second step of the
sequence of actions. (Subsequent
steps are also formatted as shown
here.)

Text formatted in this style provides additional assistance for the

?

step.

Text formatted in this style describes the action that will ensure the

➜

desired results are achieved.

Here you can see a
corresponding
screenshot.

1

✎

This is a helpful tip.

Text highlighted in this manner contains useful information and handy
tips for easy operation of the software.

1-3

1

Introduction

1-4

Features of PageScope Cabinet Pro

2 Features of PageScope Cabinet Pro

This chapter provides information on the various features of PageScope
Cabinet Pro.

2.1 Software Capabilities

PageScope Cabinet Pro allows you to do the following:

Efficiently use document files of various formats

G

Create thumbnails of each document file in order to facilitate

G

identifying documents

Specify keywords and tags to facilitate document searches as well as

G

specify annotation for searching image files

Group multiple files so they can be used as if they are a single file

G

Merge multiple image files into a single PDF file or a multi-page TIFF

G

file

Group single pages cut from multiple document and image files

G

Import images from TWAIN devices, then manage the files

G

Create e-mail messages with document files attached

G

Periodically check for incoming e-mail messages and import text from

G

the e-mail message or attached document

Obtain FTP server functionality (The FTP server function of

G

PageScope Cabinet Pro only allows files to be received from Minolta
multifunctional products using limited FTP commands.)

Send document files to an FTP server.

G

Automatically transfer files from a specific folder to a different folder as

G

well as specify that certain processes (such as, image correction) be
performed during the transfer

Perform various image corrections or image processing from the

G

viewer

Convert image files to the compact PDF file format, which has a

G

smaller file size

Search the contents of application files and image files

G

Text can be extracted from an image file and saved as an RTF (rich

G

text format) file

2

2-1

2

Features of PageScope Cabinet Pro

2-2

Installation

3 Installation

This chapter provides procedures on the installation and uninstallation of
the software.

3.1 System Requirements

The following operating environment is required in order to use
PageScope Cabinet Pro.

3

Operating System Windows® 98 First Edition (SP1), Windows 98 Second Edition,

Memory Windows 98/Windows 98 SE/Windows Me/Windows NT 4.0

CPU Pentium®III 1GHz or higher is recomended

Web Browser Internet Explorer 5.0 or later

Hard Disk Free Space 800 MB

Monitor Resolution 800

Network TCP/IP protocol

Compatible Applications Microsoft® Office 97 (SR2), Office 2000 (SP2), Office XP (SP1),

• Acrobat 4.05/5.05 or Acrobat Reader 4.05c/5.05 must be installed on the computer.

Windows Me, Windows NT® 4.0 Workstation (SP6a), Windows
2000 Professional (SP2), Windows XP Home Edition, and
Windows XP Professional

Workstation/Windows 2000 Professional: 128MB (192MB or
higher is recomended)
Windows XP Home Edition/Windows XP Professional: 192MB
(256MB or higher is recomended)

×

600 pixels or higher, High Color (16 bit)

Adobe® Acrobat® 4.0/5.0, and Acrobat Reader 4.0/5.0

✎

Note

If the operating system and network settings are not completely
specified, PageScope Cabinet Pro cannot be installed or it will not
work correctly.
The full length of the path name for document files must not exceed
200 characters.
Example:

C:\Program Files\Minolta\PageScope Cabinet\Default\abcde.bmp

1

10

= 60 letters

20

30

40 50 60

3-1

3

3.2 Installing the Software

CAUTION

Be careful of data loss!

Unexpected data loss can be prevented.

Before running the PageScope Cabinet Pro installer, close all open

➜

files and exit all applications.

✎

Note

If PageScope Cabinet Ver. 1.0, 1.5 or 1.6 is installed on the computer,
it must be uninstalled before the new version of PageScope Cabinet
Pro is installed. When upgrading from PageScope Cabinet Pro Ver.

2.0 to Ver. 2.1, be sure to use the Updater. When uninstalling

PageScope Cabinet Pro ver. 2.1 to reinstall it, uninstall the Xelo PDF
Driver and Microsoft SQL Server Desktop Engine (MPSC_DB), and
delete all related files before performing the installation.
All keywords, tags and markers (except for
with PageScope Cabinet Ver. 1.0, 1.5 or 1.6 can also be used with the
newer version of PageScope Cabinet Pro. In order to use the new
version of PageScope Cabinet Pro, the database files from
PageScope Cabinet Ver. 1.0, 1.5 or 1.6 must be converted. For details
on converting the database files, refer to steps 11 through 14 of the
following installation procedure.

■, ●, ▲, ★

Installation

marks) used

3-2

1

Insert the CD-ROM into the CD-ROM drive.

2

Double-click the [My Computer] icon on the desktop, and then double­click the icon of the CD-ROM drive containing the CD-ROM.

3

Double-click the [Setup.exe] icon on the CD-ROM.

The InstallShield Wizard starts up and prepares the files necessary for
installation. Follow the instructions in the dialog box to continue the
installation.

4

When the End User License Agreement appears, read it carefully.

Click the [Yes] button to accept the terms and conditions of the

❍

license agreement.

5

Follow the instructions in the dialog box to continue the installation.

Installation

6

When the dialog box for entering the user information appears, type
the necessary information into the

Serial Number/Key Code

The serial number can be found on a label affixed to the back of

❍

the CD case.

7

Click the [Next] button, and then follow the instructions in the dialog
box to continue the installation.

8

To change the driver or folder where the software is to be installed,
click the [Browse] button in the “Select Destination Folder” dialog box,
and then select the destination folder.

To leave the destination folder unchanged, click the [Next] button.

❍

9

Select the Programs folder where the application will be added. (The
Programs folders are the items displayed when [Programs] on the
[Start] menu is pointed to.)

10

Follow the instructions in the dialog box to complete the installation.

Once the installation is completed, restart the computer. PageScope
Cabinet Pro will not be installed correctly until the computer is
restarted.
This completes the installation of PageScope Cabinet Pro. If
PageScope Cabinet Ver.1.0, 1.5 or 1.6 is being upgraded to a newer
version, continue with the following steps.

boxes.

User Name, Company Name

3

and

11

Click the [Start] button, point to [Programs], then [Minolta], then
[PageScope Cabinet Pro 2.1], and then click [DB Converter].

The “DB Converter” dialog box appears.

3-3

3

Installation

12

Select either

or

drive

❍

Convert all Management Folders under the specified drive

check box: Select this check box, and then specify a drive to
convert all database files on the specified drive.

❍

Specify the Management Folder to convert

[Browse] button, and then specify a folder to convert only the
database files in the specified folder.

13

Click the [OK] button.

A dialog box appears, requesting confirmation to begin the
conversion.

14

Click the [OK] button.

The database files from the older version is converted to files for the
newer version.

Convert all Management Folders under the specified

Specify the Management Folder to convert

.

check box: Click the

✎

Note

Installation may fail if the installation of PageScope Cabinet Pro is
interrupted, then restarted before the InstallShield Wizard is
completely exited.
With PageScope Cabinet Pro, Microsoft SQL Server Desktop Engine
(MSDE2000) is used as the database engine.
While PageScope Cabinet Pro is being used, do not uninstall
MSDE2000 from the computer, otherwise all keyword and annotation
information used with PageScope Cabinet Pro will be lost.

3-4

Installation

3.3 Uninstalling the Software

1

Click the [Start] button in the taskbar, point to [Settings], and then click
[Control Panel].

2

In the Control Panel window, double-click the [Add/Remove
Programs] icon.

3

Select “PageScope Cabinet Pro” from the list.

4

Click the [Change/Remove] button.

3

5

When the message appears, requesting confirmation for deleting the
file, click the [OK] button.

6

Follow the instructions in the dialog box to complete the uninstallation.

✎

Note

During uninstallation, folders created during the installation of
PageScope Cabinet Pro are not deleted. Delete these folders
manually if necessary.

3-5

3

Installation

3-6

Basic Operation and Setup

4 Basic Operation and Setup

This chapter provides explanations on the various areas of the main
window and on how to specify basic program settings.

4.1 Starting Up and Quitting PageScope Cabinet Pro

To start up PageScope Cabinet Pro

Click the [Start] button, point to [Programs], then [Minolta], then

➜

[PageScope Cabinet Pro 2.1], and then click [PageScope Cabinet
Pro].

or

Double-click the [PageScope Cabinet Pro 2.1] icon on the desktop.

The main window of PageScope Cabinet Pro appears.

4

4-1

4

To quit PageScope Cabinet Pro

Either click [Exit] on the [File] menu or click [x] in the title bar of the

➜

main window.

4.2 Main Window

1
2

Basic Operation and Setup

4-2

3

4

5

6

No. Element Name

1 menu bar

2 toolbar

3 pane A

4 pane B

5 “Page Edit” window icon

6 launcher

Basic Operation and Setup

4.3 Setting the User Environment

Various user settings for PageScope Cabinet Pro can be specified from
the “SetUp” dialog box.

To display the “SetUp” dialog box

On the [Tool] menu, click [Setup].

➜

The “SetUp” dialog box appears.

4

The “SetUp” dialog box contains the following tabs.

“System” tab:

G

Contains settings for displaying files and for specifying the folder
where created PDF files are saved.

“FTP” tab:

G

Contains FTP server settings.

“Mail” tab:

G

Contains settings for the e-mail address that is periodically checked
for incoming messages.

“Launch Application” tab:

G

Allows applications, printers, etc. to be registered for automatic
startup.

“OCR” tab:

G

Contains settings for specifying the character recognition language

4-3

4

Basic Operation and Setup

“Watch folder” tab:

G

Contains settings for automatically transferring files from a specific
folder to a different folder.

“Stamp” tab:

G

Allows stamps to be registered.

When any setting is changed, the [Apply] button becomes available.
Clicking the [Apply] button saves the changes made to the settings.
Clicking the [OK] button saves the changes made to the settings and
closes the “SetUp” dialog box. Clicking the [Cancel] button cancels the
changes made to the settings and closes the “SetUp” dialog box.

“System” Tab

With the System tab, the settings for displaying files and the folder for
saving created PDF files can be specified.

4-4

Basic Operation and Setup

“Filtering file display” Group Box

Select the
folders that are not to be displayed in PageScope Cabinet Pro by selecting
the appropriate check boxes of the file and folder attributes.

G

G

G

G

Filtering file display

File extension check boxes (
Select the check boxes for the extensions of files that are not to be
displayed in PageScope Cabinet Pro.

Do not show hidden files and folders

Select this check box to specify that files and folders designated as
hidden are not displayed in PageScope Cabinet Pro.

Hide system folder

Select this check box to specify that operating system folders are not
displayed in PageScope Cabinet Pro.

User setting

Select this check box, and then type into the box the extension of files
that are not to be displayed in PageScope Cabinet Pro (for example,
“.log”).

✎

Note

In the User setting box, type an extension that includes a period (.).
To specify multiple extensions, type in a comma (,) to separate the
extensions.

check box

check box

4

check box, and then specify the files and

.EXE, .DLL, .OCX, .INI, .SYS

check box

or

.mdb

)

“Folder to save the PDF files generated by PageEdit” Group Box

Select the folder where PDF files created from the ““Page Edit” Window”
window are saved.

Either type in the box the path to the folder, or click the [Browse...]

➜

button and specify the folder in the “Browse for Folder” dialog box that
appeared.

The specified folder is now set as the “Folder for converted PDF” on
the “Favorites” tab.

4-5

4

Basic Operation and Setup

“FTP” Tab

PageScope Cabinet Pro can function as an FTP server. Therefore, it can
import data from Minolta multifunctional products.

To specify FTP server settings

Follow the procedure described below to set up PageScope Cabinet Pro
as an FTP server.

4-6

1

Select the

When PageScope Cabinet Pro is started up, the FTP server will also
start up automatically.

2

If the TCP port is specified by the device, change the value in the

port

The default TCP port setting is “21”.

3

If the FTP data transfer port is specified by the device, change the
value in the

4

In the

❍

Login will only be possible with the user name specified here.

Launch FTP

box.

FTP data transfer port

FTP user

To log in as anonymous, select the

box, type the user login name.

check box.

box.

anonymous

check box.

TCP

Basic Operation and Setup

5

In the

FTP password

6

In the

FTP Root Folder

This setting will take effect from the next time the FTP server is logged
into. The specified folder is now set as the “FTP Root Folder” on the
“Favorites” tab.

7

Click the [OK] button.

The settings are registered. When the FTP server is started up, its icon
appears at the right end of the taskbar.

4

box, type the user login password.

box, specify the login folder.

4-7

4

Basic Operation and Setup

“Mail” Tab

PageScope Cabinet Pro can periodically check for incoming e-mail
messages and import the e-mail message text or the attached file. With
this tab, various settings, such as those for the e-mail account, can be
specified.

4-8

1

In the

POP server address

server.

2

In the

Account name

3

In the

Password

server.

4

In the

Interval for checking mail

that the e-mail account is checked for incoming messages.

5

Either type in the
where e-mail text and attached files are saved, or click the [Browse...]
button and specify the folder.

6

In the

Days to hold mail on the server

days) that received e-mail is left on the mail server.

To leave no e-mail on the mail server after checking for incoming

❍

messages, leave the box blank or type “0”.

box, type the password for logging into the POP

Save In

box, type the IP address of the POP

box, type the account name for the POP server.

box, type the interval (in minutes)

box the path and the name of the folder

box, type the time period (in

Basic Operation and Setup

✎

Tip

The text of a received e-mail message is saved as a text file with the
attached file grouped with it. A error message will appear if no folder
has been specified in the Save In box when a different tab is clicked
or the [OK] button is clicked to finish specifying the user environment
settings. With e-mail sent in the HTML format, the text is blank.

“Launch Application” Tab

With PageScope Cabinet Pro, various applications, e-mail message
settings, printer settings and FTP client settings can registered in the
launcher. The icons of registered applications appear in the launcher.

✎

Tip

This tab can also be displayed by right-clicking in the launcher of the
main window.

4

4-9

4

Basic Operation and Setup

To register an application

1

Select

Application

click the [Add] button.

A dialog box appears, allowing you to select a file.

2

Select the application to be registered, and then click the [Open]
button.

The selected application appears in the

3

Click the [OK] button.

The icon of the registered application appears in the launcher.

from the

Items can be added

Current status

list box, and then

list box.

4-10

Basic Operation and Setup

To register e-mail message settings

1

Select

E-Mail

[Add] button.

The “E-mail setting” dialog box appears.

2

Specify the e-mail message settings that you wish to register.

Type in the desired recipient (To:), carbon copy recipient (Cc:),

❍

blind carbon copy recipient (Bcc:) and text (no more than 500
characters) of the e-mail message.
To compress the attached file to a file in the EXE format, select the

❍

Compress attachments

The name of the recipient for the specified e-mail message
transmission settings appears in the

from the

Items can be added

check box.

Current status

4

list box, and then click the

list box.

3

Click the [OK] button.

An icon for the registered e-mail message settings appears in the
launcher.

✎

Tip

If a file is dragged and dropped onto the icon for the e-mail message
settings in the main window, the application set as the computer's
default e-mail application starts up. In addition, if the specified e-mail
application is MAPI-compatible, a new e-mail message is created
using the information (recipient, text, etc.) specified in the e-mail
message settings and with the dropped file as an attachment.

4-11

4

Basic Operation and Setup

To register printer settings

1

Select
the [Add] button.

The “Print” dialog box appears.

2

From the
printer to be used.

3

If necessary, click the [Properties] button, and then specify the
detailed settings for the selected printer.

The Properties settings are valid only for printing image files.

❍

When printing files other than image files, the file is printed with the
standard settings for the selected printer.

4

If necessary, select the paper size, paper tray and paper orientation.

The paper size, paper tray and paper orientation are valid only for

❍

printing image files.
When printing files other than image files, the file is printed with the
standard settings for the selected printer.

5

To specify image options for printing, click the [Image options] button.

A dialog box appears, allowing you to specify the image options.

Printer

Name:

from the

Items can be added

drop-down list in the “Printer” group box, select the

list box, and then click

4-12

Basic Operation and Setup

6

After specifying the image options settings, click the [OK] button.

The “Print” dialog box appears again.

7

After the necessary print settings are specified, click the [OK] button.

The specified printer appears in the

8

Click the [OK] button.

An icon for the registered print settings appears in the launcher.

Current status

4

list box.

4-13

4

Basic Operation and Setup

To register FTP client settings

1

Select

FTP Client

click the [Add] button.

The “FTP setting” dialog box appears.

2

Specify the settings for the FTP client that you wish to register.

In the

❍

❍

❍

❍

❍

Host configuration name

server (optional name).
In the

Host name (Address)

server.
In the

User name

server.
In the

Password

server.
To log in as anonymous, select the

from the

Items can be added

box, type the name of the FTP

box, type the IP address of the FTP

box, type the user name for logging into the FTP

box, type the password for logging into the FTP

anonymous

list box, and then

check box.

4-14

3

Click the [OK] button.

The name of the specified host settings appears in the
list box.

4

Click the [OK] button.

An icon for the registered FTP client settings appears in the launcher.

Current status

Basic Operation and Setup

To change settings registered in the launcher

Follow the procedure described below to change any settings for an
application, e-mail message, printer or FTP client currently registered in
the launcher.

1

In the

Current status

changed, and then click the [Change] button.

2

Change the settings as necessary. For details on changing the
settings, refer to the procedure describing the registration of that
particular item.

To register an application

❍

To register e-mail message settings

❍

To register printer settings

❍

To register FTP client settings

❍

3

Click the [Apply] button.

To unregister settings in the launcher

Follow the procedure described below to unregister the settings for an
application, e-mail message, printer or FTP client currently registered in
the launcher.

4

list box, select the item whose settings are to be

1

In the

Current status

unregistered, and then click the [Remove] button.

2

Click the [Apply] button.

To change the icon

The printer icon displayed in the launcher can be changed.

1

In the

Current status

changed, and then click the [Change icon] button.

2

In the “Change icon” dialog box that appears, select the desired icon,
and then click the [OK] button.

3

Click the [Apply] button.

list box, select the item whose settings are to be

list box, select the item whose icon is to be

4-15

4

Basic Operation and Setup

“OCR” Tab

With PageScope Cabinet Pro, text can be extracted from image files using
the OCR conversion function.

To select the recognized language

Select

➜

[Apply] button.

Japanese, English

or

The language of OS

, and then click the

4-16

Basic Operation and Setup

“Watch folder” Tab

With PageScope Cabinet Pro, files from a specific folder can be
automatically transferred to a different folder. In addition, a certain
process (such as, image correction) can be specified to be performed
during the transfer.

4

To specify the folder

1

Click the [Browse...] button beside the
specify the folder to be monitored.

2

Click the [Browse...] button beside the
then specify the folder where the files will be transferred.

Target folder

Forward to folder

box, and then

box, and

✎

Note

A maximum of five transfer settings can be specified.
A folder specified as a folder to be monitored cannot be specified as a
folder where files are transferred to.

4-17

4

Basic Operation and Setup

To process files

A process can be specified to be automatically performed before the file
is transferred.

1

In the

Processing

performed.

Select the

❍

of image files.
Select the

❍

image files.
Select the

❍

automatically correct image files.
Select the

❍

content search.
Select the

❍

the [Property] button to display a dialog box that allows you to
specify the trimming properties. Specify the desired settings in the

and

Size

Select the

❍

Click the [Property] button to display a dialog box that allows you
to specify the print settings. Specify the desired settings, and then
click the [OK] button.

group box, select the process that should be

Deskew

Auto orientation

Auto Enhancement of Document Image

Text extract

Trimming

Resolution

Print

check box to automatically adjust the skewing

check box to automatically orient the

check box to extract the text for a file

check box to trim the files as specified. Click

boxes, and then click the [OK] button.

check box to print the file after it is transferred.

check box to

4-18

2

Click the [Add] button.

The specified folder settings appear in the list box at the bottom of the
dialog box.

3

Click the [Apply] button.

✎

Note

If the Trimming check box is selected, trimming cannot be performed
if the resolution of the image file cannot be obtained.
If a file with the same name already exists in the destination folder
when a file is transferred to it from the monitored folder, the new file is
saved with a different name so that the old file is not overwritten. For
example, if a file titled “MyPic.jpg” already exists in the destination
folder when a new file titled “MyPic.jpg” is transferred to it, the new file
is saved as “MyPic.1.jpg”.
If multiple processes are to be performed, they are performed in the
order that they appear in the list.
With the Deskew, Auto orientation, Auto Enhancement of Document
Image, and Trimming processes, the image after processing replaces
the original image and the file is moved to the destination folder.

Basic Operation and Setup

To delete specified folder settings

From the list box at the bottom of the dialog box, select the settings

➜

that you wish to delete, and then click the [Remove] button.

“Stamp” Tab

From this tab, stamps that can be used in the “Viewer” window can be
registered. The list of stamps that are already registered appear in the

list box.

Stamp

4

To register a stamp

1

Click the [Add] button.

A dialog box appears, allowing you to select a file.

2

Select the bitmap (BMP) file to be registered as a stamp, and then click
the [Open] button.

An image of the contents of the bitmap file appears in the

3

Click the [Apply] button.

Image

box.

4-19

4

To remove a registered stamp

1

From the

2

Click the [Remove] button.

3

Click the [Apply] button.

list box, select the stamp that you wish to unregister.

Stamp

Basic Operation and Setup

4-20

Basic Operation and Setup

4.4 Specifying and Removing Favorites

With PageScope Cabinet Pro, certain folders can be registered in the
Favorites.

If a folder that is often used is registered in the Favorites of PageScope
Cabinet Pro, it will appear on the “Favorites” tab of the PageScope
Cabinet Pro main window, allowing it to easily be opened. In addition, the
color of folders registered in the Favorites can be changed.

✎

Note

When the software is first started up, the “FTP Root Folder”, the
“Folder for converted PDF” and the “Sample folder” are registered in

the Favorites. The “FTP Root Folder” and the “Folder for converted
PDF” cannot be deleted.

Registering a Folder in the Favorites

Follow the procedure described below to register a folder in the Favorites.

1

Click the “ALL” tab in pane A to display the “ALL” tab.

2

On the “ALL” tab, select the folder that you wish to register in the
Favorites.

4

3

On the [Favorites] menu, click [Add to Favorites].

The selected folder is registered in the Favorites. When the “Favorites”
tab in pane A is clicked to display the Favorites, the registered folder
appears in a tree structure below “PageScope Cabinet”.

4-21

4

Basic Operation and Setup

CAUTION

The management information cannot be changed for folders with the
read-only attribute applied.

The attribute of all files in a folder is read-only if a folder that has been
saved on a CD-R is copied to the hard disk drive or the attribute for the
folder is set to read-only. In this case, the management information cannot
be changed (keywords cannot be added and thumbnails cannot be
created) and an error will occur.

Use Windows Explorer to open the “Properties” dialog box for the

➜

document file, and then clear the

Read-only

check box.

4-22

Basic Operation and Setup

To open/close folders on the “ALL” and “Favorites” tabs

Perform the operations described below to open and close folders on the
“ALL” and “Favorites” tabs.

On the “ALL” or “Favorites” tab, click a folder that contains sub-folders

G

to expand that folder and display its sub-folders.

On the “ALL” or “Favorites” tab, click a folder to display all files in the

G

folder as thumbnails or a list in pane B. (Click “PageScope Cabinet” at
the top of the tree structure to expand and collapse the entire tree.)

Click [+] beside the name of a folder to expand the folder, or click [-]

G

beside the name of a folder to collapse the folder.

Removing a Folder From the Favorites

Follow the procedure described below to remove a folder from the
Favorites.

1

On the “Favorites” tab, select the folder that you wish to remove from
the Favorites.

2

On the [Favorites] menu or on the menu that appears after right­clicking the selected folder, click [Delete From Favorites].

The selected folder no longer appears on the “Favorites” tab.

4

✎

Note

The folder is no longer registered in the Favorites; the folder itself is
not deleted. For details on deleting the folder, refer to “Deleting
Folders or Document Files”.

4-23

4

4.5 Opening Folders

Click a folder on the “ALL” or “Favorites” tab to display in pane B all files
contained in the folder. In addition, if a folder in pane B is double-clicked,
all files contained in the folder are displayed in pane B.

Displaying as Thumbnails

With the thumbnail view, the contents of the document files in the folders
are displayed as small images.

1

On the “ALL” or “Favorites” tab, select a folder.

2

Thumbnails of all document files in the selected folder are displayed in
pane B.

Basic Operation and Setup

4-24

Basic Operation and Setup

Displaying as Icons

With the icon view, the subfolders and document files in the folder are
displayed as icons.

1

On the “ALL” or “Favorites” tab, select a folder.

2

On the [View] menu or from the menu of the corresponding icon on the
toolbar, click [Icons].

The subfolders and document files in the folder are displayed as a
icons.

4

4-25

4

Basic Operation and Setup

Displaying as a List

With the list view, the subfolders and document files in the folder are
displayed as a list.

1

On the “ALL” or “Favorites” tab, select a folder.

2

On the [View] menu or from the menu of the corresponding icon on the
toolbar, click [List].

The subfolders and document files in the folder are displayed as a list.

4-26

Basic Operation and Setup

Displaying Details

With the details view, the list of subfolders and document files in the folder
are displayed with their detailed information.

1

On the “ALL” or “Favorites” tab, select a folder.

2

On the [View] menu or from the menu of the corresponding icon on the
toolbar, click [Details].

The list of subfolders and document files in the folder are displayed
with their detailed information.

4

With the details view, the following information is displayed for the
document files.

Item Description

Name The name of the document file and icon are indicated. (With

Num The number of pages in the document file is indicated.

Modified date The date when the file was last modified is indicated. (With

Size The data size (KB) of the document file is indicated. (With

Comment The comment specified for the document file is indicated.

group files, the name of the group file is indicated.)

With group files, the total number of pages in the group file is
indicated.

group files, the date indicated is the date when the document
shown in the thumbnail was last modified.)

group files, the total size (KB) of the group file is indicated.)

4-27

4

Basic Operation and Setup

Item Description

Keyword The keyword specified for the document file is indicated. If

Annotation Whether or not annotations have been specified in the

multiple keywords have been specified, they are separated
with a comma(,).

document file or merged file is indicated. If annotations have
been specified, “O” is displayed. If no annotations have been
specified, “–” is displayed.

Changing the Displayed Columns

If pane B is displayed in the details view, the document file information that
is displayed can be changed.

On the [View] menu, click [Choose Columns].

➜

The “Choose Columns” dialog box appears.

2

1

3

4-28

No. Item Description

1 list of column items The column items that can be displayed in the details

2 [Upper] button Click this button to move the selected item up one

3 [Lower] button Click this button to move the selected item down one

view are listed. Select the check box of the items to
be displayed in the details view.

position in the list. After the [OK] button is clicked, the
corresponding column is moved one position to the
left in the details view.

position in the list. After the [OK] button is clicked, the
corresponding column is moved one position to the
right in the details view.

Basic Operation and Setup

Creating a File List

With PageScope Cabinet Pro, the information displayed in the details view
can be saved as a file in the CSV format.

1

On the [Tool] menu, click [Create file list].

The “Choose Columns” dialog box appears.

2

Select the check boxes for the items to be included.

3

Click the [Upper] and [Lower] buttons to adjust the order that the
columns are displayed in.

4

Click the [OK] button.

The “Save As” dialog box appears.

5

Specify the location where the file is saved and the file name that the
file is saved as, and then click the [Save] button.

The file list is saved in the CSV file format.

✎

Tip

The path to the applicable folder is automatically added as the last line
of the saved file.

4

Sorting Document Files

The files and folders displayed in pane B can be sorted.

The files and folders can be sorted by name, date or size in ascending or
descending order.

Perform the operation described below to sort the files and folders in the
desired order.

➜

Click [Sort] on the [View] menu, and then select how the files and
folders are to be sorted.

The files and folders are sorted in the specified order.

4-29

4

4.6 Thumbnails

The contents of all document files in the folder selected on the “ALL” or
“Favorites” tab can be displayed as small images in PageScope Cabinet
Pro. (For more details, refer to “Displaying as Thumbnails”.)

Creating Thumbnails

Thumbnails are automatically created when the contents of a folder
selected on the “ALL” or “Favorites” tab are displayed in pane B.

Thumbnails can only be created for files with the following extensions:
DOC, XLS, PPT, PDF, HTM, HTML, TXT, JTD, DXF, DWG, DWF, JPG,
JPE, JPEG, TIF, BMP, PSD, PCT, PIC, J2K and PNG

✎

Tip

The resolution of the thumbnails can be adjusted in the “Property”
dialog box for the folder. Select a folder in pane A or pane B, and then
on the [File] menu or on the menu that appears after right-clicking the
selected folder, click [Property]. In the “Property” dialog box for the
folder, type the desired resolution (in pixels) into the Thumbnail box,
and then click the [OK] button.

Basic Operation and Setup

4-30

✎

Note

Depending on the contents of the file, some thumbnails may not be
displayed correctly. If the file is protected with a password, the
thumbnail is not created.

Basic Operation and Setup

Updating Thumbnails

PageScope Cabinet Pro automatically updates the thumbnail when it
detects that the file has been changed. However, depending on the order
in which thumbnails are created, it may take some time until the thumbnail
of the desired file is updated.

Follow the procedure described below to update a thumbnail.

1

Select the thumbnail that you wish to update.

To display a specific document in a group file, click the arrows. (For

❍

more details, refer to “Changing the Page/File Displayed for a
Group File”.)

2

On the [Document] menu, click [Create Thumbnail].

The thumbnail is updated.

Changing the Display Size of Thumbnails

The thumbnails can be displayed in one of three sizes.

Follow the procedure described below to change the display size of the
thumbnail.

1

Select pane B, where the thumbnails whose size you wish change are
displayed.

4

2

On the [View] menu or on the menu that appears after right-clicking the
pane, click [Thumbnail Size].

3

Select the desired thumbnail size ([Large], [Medium] or [Small]).

4-31

4

Basic Operation and Setup

Rotating Thumbnails

The [Rotate] command is only available if the thumbnail of an image file is
selected. When the thumbnail is rotated, the actual contents of the image
file are also rotated. If the file is in a lossy compression format, such as
JPEG, rotating the thumbnail may increase the file size. This occurs
because the file is expanded, rotated, then saved, resulting in a reduction
of data loss.

Follow the procedure described below to rotate a thumbnail.

1

Select the thumbnail(s) of the file(s) that you wish to rotate.

To display a specific document in a group file, click the arrows. (For

❍

more details, refer to “Changing the Page/File Displayed for a
Group File”.)

2

On the [Document] menu or on the menu that appears after right­clicking the selected file(s), click [Rotate].

The rotation angle can be set to [90 right], [90 Left] or [180].

❍

The thumbnail can also be rotated if the Rotate Thumbnail button

❍

on the toolbar is clicked. In this case, the rotation angle is 90°
(clockwise).

4-32

The selected thumbnails are rotated. If the selected file is a multi-page
image, all pages are rotated.

If a file containing annotations is rotated, a warning appears.

To delete the annotation information and rotate the image, click the

➜

[Yes] button.

To cancel the rotation operation, click the [No] button.

➜

✎

Note

If multiple files were selected, all files that can be rotated are rotated.
If the [No] button is clicked in the message “Are you sure to delete
annotation?”, the next file is rotated. If none of the selected files can
be rotated, the rotation operation is not performed.

Managing Document Files

5 Managing Document Files

This chapter provides descriptions of the various software functions
available for efficiently managing documents and descriptions on the file
formats that can be managed by PageScope Cabinet Pro.

5.1 Editing Document Files

PageScope Cabinet Pro can be used to change file names and copy,
move or delete files in the same way as Windows Explorer. In addition, as
with Windows Explorer, PageScope Cabinet Pro can be used to create
new folders, change folder names, and copy, move or delete folders.

Adding New Folders With PageScope Cabinet Pro

1

In pane A or pane B, select the folder that you wish to add a new folder
to.

2

On the [File] menu or on the menu that appears after right-clicking in
the pane, click [New Folder].

A new folder with the name “NewFolder” is added to the selected
folder. For details on changing the folder name, refer to “Changing the
Name of a File or Folder”.

5

5-1

5

Managing Document Files

Changing the Name of a File or Folder

CAUTION

If the name of a document file is changed using an application other
than PageScope Cabinet Pro, the keyword, tag and annotation
information are lost.

When changing the name of a document file, be sure to use

➜

PageScope Cabinet Pro.

✎

Note

The name of a folder containing a file that is open cannot be changed.

1

Select the folder or document file whose name you wish to change.

With a group file, click the arrows until the desired document is

❍

displayed.
If the files and folders are displayed in the icon view, list view or

❍

details view, the name of group files is changed.

2

On the [File] menu or on the menu that appears after right-clicking the
selected file or folder, click [Rename].

The name of the folder or document file can now be changed.

5-2

3

Type in the new name for the folder or document file.

4

Press the [Enter] key.

✎

Note

To cancel the renaming of the file before the [Enter] key is pressed,
press the [Esc] key.
It is not possible to change the name of a file to the name of a
document file already in the folder.

Managing Document Files

Copying Folders or Document Files

1

In pane A or pane B, select the folder or document file that you wish to
copy.

2

On the [Edit] menu or on the menu that appears after right-clicking the
selected folder or file, click [Copy].

3

Open the folder where you wish to copy the file or folder to.

4

On the [Edit] menu or on the menu that appears after right-clicking the
selected folder or file, click [Paste].

The selected folder or document file is copied.

Copying Folders or Document Files ([Copy to folder])

1

In pane A or pane B, select the folder or document file that you wish to
copy.

2

On the [Edit] menu, click [Copy to folder].

A dialog box appears, allowing you to select the folder where the file
or folder is to be copied to.

5

3

Select the folder where you wish to copy the file or folder to, and then
click the [OK] button.

The selected folder or document file is copied.

Moving Folders or Document Files ([Move to folder])

1

In pane A or pane B, select the folder or document file that you wish to
move.

2

On the [Edit] menu, click [Move to folder].

A dialog box appears, allowing you to select the folder where the file
or folder is to be moved to.

3

Select the folder where you wish to move the file or folder to, and then
click the [OK] button.

The selected folder or document file is moved.

5-3

5

Managing Document Files

Deleting Folders or Document Files

CAUTION

Deleted folders and document files are moved to the Recycle Bin.
When the file is deleted, grouping and added annotation or keyword
information are also erased and cannot be recovered.

Be careful about which files and folders you delete using this

➜

operation.

✎

Note

A folder containing a file that is open cannot be deleted. Close the file,
and then perform the operation again.

1

Select the file or folder that you wish to delete.

2

On the [Edit] menu or on the menu that appears after right-clicking the
selected file or folder, click [Delete].

A message appears, requesting confirmation to delete the file or
folder.

5-4

3

Click the [Yes] button.

The selected folder or document file is deleted.

Managing Document Files

Displaying Document Files in the “Viewer” Window

The contents of document files can be viewed in the PageScope Cabinet
Pro “Viewer” window. From the “Viewer” window, annotations can be
added and images can be adjusted. (For more details, refer to “Working
With Annotations” and “Image Enhancement Functions”.)

1

2

3

4

5

No. Element Name Description

1 toolbar Enables functions, such as zooming in/out, printing

2 file selection pane Displays a thumbnail of the first page for all files in a

3 thumbnail display pane Displays a thumbnail of each page. With group files,

4 display pane Displays the contents of the selected page.

and adding annotations, to be performed.

group file. Click a thumbnail to select the file.
*As a default, this pane is not displayed. To display
this pane, click [Display group files] on the [View]
menu.

thumbnails for the file selected in the file selection
pane are displayed.
*As a default, this pane is not displayed. To display
this pane, click [Thumbnail Area] on the [View] menu.

Annotations can be added or corrections can be
made to the image shown in the display pane. (For
more details, refer to “Working With Annotations” and
“Image Enhancement Functions”.)

5-5

5

Managing Document Files

With image files, the size of the displayed area can be changed.

1

On the [View] menu, select how the image is to be displayed.

[Fit width]: Displays the image so that its width is the same as the

❍

width of the display pane.
[Fit in window]: Displays the image enlarged or reduced so that the

❍

entire image is displayed.
[Actual Size]: Displays the image at its actual size.

❍

[Enlarge]: Changes the shape of the pointer and selects the zoom

❍

in function. Click within the display pane until the image is
displayed at the desired size.
[Shrink]: Changes the shape of the pointer and selects the zoom

❍

out function. Click within the display pane until the image is
displayed at the desired size.

✎

Tip

The display size can also be changed using the buttons and
commands on the toolbar. Change the display size by clicking the
Zoom In or Zoom Out button, then clicking within the display pane until
the image is displayed at the desired size, by typing a zoom ratio (%)
into the Zoom box, or by selecting a zoom ratio from the Zoom drop­down list.

5-6

With group files, the images of one file at a time are displayed in the
display pane. Perform the operations described below to select different
images.

1

On the [View] menu, select the image that is to be displayed.

[Next File]: Displays the file after the currently displayed file.

❍

[Previous File]: Displays the file before the currently displayed file.

❍

[Top File]: Displays the first file in a group file.

❍

[Last File]: Displays the last file in a group file.

❍

Multiple images are included in multi-page TIFF files. Perform the
operations described below to select different images.

1

On the [View] menu, select the image that is to be displayed.

[Next Page]: Displays the page after the currently displayed page.

❍

[Previous Page]: Displays the page before the currently displayed

❍

page.
[Top Page]: Displays the first page of a multi-page TIFF file.

❍

[End Page]: Displays the last page of a multi-page TIFF file.

❍

For files other than image files, only .doc, .xls, .ppt or .pdf files can be
opened with the “Viewer” window.

Managing Document Files

✎

Note

In order for a file other an image file to be opened with the “Viewer”
window, a compatible application must be installed.

Displaying an Image File in the “Viewer Light” Window

Images can be simply displayed in the “Viewer Light” window.

1

In pane B, select the image file that you wish to display in the “Viewer
Light” window.

2

On the [Document] menu, click [Open with Viewer Light].
The “Viewer Light” window appears.

❍

With group files or multi-page TIFF files, the displayed page or file
can be changed by using the arrows at the top of the “Viewer Light”
window.

5

✎

Note

Only image files can be viewed in the “Viewer Light” window.

✎

Tip

If an image displayed in pane B is selected while the “Viewer Light”
window displayed, the selected image is appears in the “Viewer Light”
window.

5-7

5

Managing Document Files

Displaying the document file with the application linked to it

Document files other than image files cannot be opened in the “Viewer”
window or the “Viewer Light” window; however, with Windows, the file is
displayed with the application linked to it. For details on linking file
extensions and file types in Windows, refer to the instruction manual for
Windows.

Follow the procedure described below to display the document file with
the application linked to it.

1

In pane B, select the document file that you wish to display.

2

On the [Document] menu or on the menu that appears after right­clicking the selected file, click [Open with Application].

The application linked to the file is started up and the document file is
displayed.

Opening a Document File Using a Registered Application

Drag the document file and drop it onto the icon for the application

➜

registered in the launcher.

5-8

Dragging a document file and dropping it onto the icon for an
application registered in the launcher has the same result as dragging
the actual file and dropping it into the actual application.

✎

Tip

Double-click the icon of an application registered in the launcher to
start up the application.

Managing Document Files

5.2 Displaying the “Property” Dialog Box for Folders and Document Files

To display the “Property” dialog box of a folder

Follow the procedure described below to display the “Property” dialog box
of a folder.

1

In pane A or pane B, select the folder for the “Property” dialog box that
you wish to display.

2

On the [File] menu or on the menu that appears after right-clicking the
selected folder, click [Property].

The “Property” dialog box for the folder appears.

1
2

3
4

5

6

5

7
8

9

10

No. Item Description

1 icon The folder icon is displayed.

2 folder name The name of the folder is indicated. The folder name

3 Type The folder type is indicated.

4 Location The path for the folder is indicated.

5 Size The total size of the folder contents is indicated.

6 Contents The number of files and the number of folders that the

can be changed here.

folder contains are indicated.

5-9

5

Managing Document Files

No. Item Description

7 Created The date and time when the folder was created are

8Attributes “Read only” is indicated if the folder has the read-only

9 Thumbnail Resolution The resolution used to display the thumbnails of the

10 Color The color of the folder can be changed here.

indicated.

attribute applied.

document files in the folder is indicated. The
resolution can be changed here.
A resolution between 64 and 240 can be set. If a
resolution outside of the specified range is set, an
error message appears after the [OK] or [Apply]
button is clicked.

The default color setting is yellow.

To display the “Property” dialog box of a document file

Follow the procedure described below to display the “Property” dialog box
of a document file.

1

In pane B, select the document file for the “Property” dialog box that
you wish to display.

2

On the [File] menu or on the menu that appears after right-clicking the
selected file, click [Property].

The “Property” dialog box for the document file appears. Information
about the selected document file is displayed in this dialog box.

5-10

✎

Tip

The “Property” dialog box for the document file can also be displayed
by clicking [File Property] on the [Document] menu in the “Viewer”
window.

Managing Document Files

“General” tab

10

11
12
13

14

15

16

17

5

1
2

3
4

5
6

7
8

9

No. Item Description

1 icon The icon for the application related to the file is

2 file name The name of the file is indicated. The file name can be

3 File Type The file type is indicated.

4 Application The name of the related application is indicated.

5 Location The path to the file is indicated.

6 Size The size of the file is indicated.

7 Created The date when the file was created is indicated.

8 Modified The date when the file was updated is indicated.

9 Accessed The date when the file was last accessed is indicated.

10 Attributes “Read only” is indicated if the file has the read-only

11 Total number of pages The number of pages in the file is indicated.

displayed.

changed here.

attribute applied.

5-11

5

Managing Document Files

No. Item Description

12 Version The version number is indicated if versions of the file

13 Annotation Whether or not annotations have been specified is

14 Importance The priority of the file (“High”, “Normal”, “Low” or “N/

15 Modification progress The amount of the file that is completed (“0%”, “10%”,

16 Deadline Select the check box in order to specify a submission

17 Author The name of the author can be specified.

are being managed.

indicated.

A”) can be specified.
The default priority setting is “N/A”.

“20%”, “30%”, “40%”, “50%”, “60%”,“70%”, “80%”,
“90%” or “100%”) can be specified.

As a default, no setting is selected.

date. As a default, a submission date cannot be
specified.
If the check box is selected, a date can be specified.
The default date se tting is the date currently set on the
operating system.

As a default, no author is specified.

✎

Note

If thumbnails for all pages have not been created, the number of pages
is not displayed.

5-12

Managing Document Files

“Additional Information” tab

5

1

2

3

4

No. Item Description

1 keyword list The keywords added to the file are listed.

2 [Add] button Click this button to display a dialog that allows you to

3 [Remove] button The keyword selected in the keyword list is removed

4 Comment Comments for the file can be typed in.

specify keywords. Select the keyword that you wish to
assign to the file, and then click the [OK] button.

from the file.

5-13

5

Managing Document Files

To display the “Property” dialog box of a group file

Follow the procedure described below to display the “Property” dialog box
of a group file.

1

In pane B, select the group file for the “Property” dialog box that you
wish to display.

2

On the [File] menu or on the menu that appears after right-clicking the
selected file, click [Property].

The “Property” dialog box for the group file appears.

“General” tab

1
2

3

4
5
6

5-14

No. Item Description

1 icon The icon for the group file is displayed.

2 name of the group files The name of the group file is indicated. The name of

3 File Type The file type (“Group file”) is indicated.

4 Location The path to the group file is indicated.

5 Size The total size of the group file is indicated.

6 Total pages The total number of pages in the group file is

the group file can be changed here.

indicated.

Managing Document Files

“Contents” tab

5

1

2

3
4

No. Item Description

1 file list The files included in the group file are listed.

2 [Top] button Click this button to move the selected file up one

3 [Under] button Click this button to move the selected file down one

4 [Details] button Click this button to display the “Property” dialog box

• Name: The name of the file is displayed.

• Pages: The number of pages in the file is indicated.

• Size: The size of the file is indicated.

position in the list.

position in the list.

for the file selected in the list.

✎

Note

With group files that contain files created with applications such as
Word and Excel, the values for “Total pages” and “Num” are displayed
only when thumbnails for all pages are being created.

5-15

5

5.3 Grouping

With PageScope Cabinet Pro, multiple documents can be grouped into a
single file. Grouping related document files will facilitate further handling
of the files.

Grouping Files Using a Drag-and-Drop Operation

Drag the document file that you wish to merge and drop it onto the

➜

other document file that you wish to merge or onto a group file.

Managing Document Files

5-16

The document file that was dragged and dropped is merged together
with the other document file to create a group file.

✎

Note

When group files are created by dragging and dropping, the dragged
and dropped document file is inserted before the document file
dropped on.

Managing Document Files

Grouping Files Using Menu Commands

1

In pane B, select all document files that you wish to merge.

2

On the [Document] menu or on the menu that appears after right­clicking the selected files, point to [Group files], and then click [Stack
Documents].

A group file is created from the selected files, starting with the file
displayed in the upper-leftmost corner.

How can multiple file be selected?

?

To select all of the files in a range, click the first file in the range,

➜

and then hold down the [Shift] key and click the last file in the
range.

To select all of the files in an area, hold down the left mouse button

➜

and drag the mouse to select the area.

To select multiple files that are not adjacent to each other, hold

➜

down the [Ctrl] key while clicking each file.

Changing the Page/File Displayed for a Group File

Numbers and arrows appear at the bottom of the thumbnail for a group
file.

5

1 2 3 4

5

876

No. Item Description

1 name of group file The name of the group file is indicated. For details on

2 previous file arrow Click this arrow to display the file before the currently

3 number of group file The position of the currently displayed file / the total

changing the name of the group file, refer to
“Changing the Name of a Group File”.

displayed file. If the first file is displayed when this
arrow is clicked, the last file is displayed.

number of files is indicated.

5-17

5

Managing Document Files

No. Item Description

4 next file arrow Click this arrow to display the file after the currently

5 name of displayed file The name of the currently displayed file is indicated.

6 previous page arrow Click this arrow to display the page before the

7 number of page The number of the currently displayed page / the total

8 next page arrow Click this arrow to display the page after the currently

displayed file. If the last file is displayed when this
arrow is clicked, the first file is displayed.

For details on changing the name of the file, refer to
“Changing the Name of a File or Folder”.

currently displayed page. If the first page is displayed
when this arrow is clicked, the last page is displayed.

number of pages is indicated.

displayed page. If the last page is displayed when this
arrow is clicked, the first page is displayed.

Changing the File Order of a Group File

Follow the procedure described below to change the order of files
contained in a group file.

1

In pane B, select the group file whose file order you wish to change.

2

On the [File] menu or on the menu that appears after right-clicking the
selected file, click [Property].

The “Property” dialog box for the group file appears. (For more details,
refer to “To display the “Property” dialog box of a group file”.)

5-18

3

Click the “Contents” tab.

4

From the

Member of group files

list, select the file that you wish to
move, and then click the [Top] or [Under] button until the file is moved
to the desired position.

5

Click the [OK] button to close the “Property” dialog box.

Managing Document Files

Changing the Name of a Group File

Follow the procedure described below to change the name of a group file.

1

In pane B, select the group file whose file name you wish to change.

2

On the [File] menu or on the menu that appears after right-clicking the
selected file, click [Property].

The “Property” dialog box for the group file appears. (For more details,
refer to “To display the “Property” dialog box of a group file”.)

3

Click the “General” tab.

4

In the

file name

5

Click the [OK] button to close the “Property” dialog box.

Removing a Document File From a Group File

1

In pane B, select the group file that you wish to remove a document
file from.

Click the arrows until the document that you wish to remove from

❍

the group file is displayed.

5

box, type the new name of the group file.

2

On the [Document] menu or on the menu that appears after right­clicking the selected file, point to [Group files], and then click [Unstack
Current Document].

The displayed file is removed from the group file and displayed in pane
B.

Removing All Document Files From a Group File

1

In pane B, select the group file that you wish to remove all document
files from.

2

On the [Document] menu or on the menu that appears after right­clicking the selected file, point to [Group files], and then click [Unstack
All Document].

All files are removed from the group file and displayed in pane B.

5-19

5

Managing Document Files

Slide Shows

The procedure for starting a slide show is described below.

All document files in a group file can be displayed in order as a slide show.

To start a slide show

Follow the procedure described below to start the slide show.

1

In pane B, select the group file that you wish to display as a slide show.

2

On the [Tool] menu, click [Slide Show].

The “Slide Show” window appears, and all files in the group file are
displayed in order.

5-20

Managing Document Files

Slide Show Operations

Use the buttons in the “PageScope Cabinet Pro Slide Show” window to
perform various operations.

Click the appropriate button to perform the desired operation.

➜

1 2 3 4 5 6 7 8 9

No. Button/Control Name Description

1 close Click this button to close the “Slide Show” window.

2 first image Click this button to display the first image.

3 previous image Click this button to display the previous image.

4 stop Click this button to stop the slide show.

5 start Click this button to start the slide show.

6 next image Click this button to display the next image.

7 last image Click this button to display the last image.

8 display time Specify the amount of time that each image is

9 image counter The image order is indicated.

5

displayed.

As a default, all images are automatically displayed in the slide show.
Follow the procedure described below to manually display an image.

1

If the slide show starts automatically, click the “stop” button.

2

Click the appropriate buttons to move forward and backward through
the images in the slide show. (For details on the functions of the
buttons, refer to the above table.)

✎

Note

Only the first page of files are shown in the slide show.

5-21

5

5.4 Merging Files

PageScope Cabinet Pro can convert a group file into a single PDF file, a
multi-page TIFF file or a compact PDF file.

Only image files can be merged.

✎

Note

Keyword, annotation and tag information are not transferred.

Converting a Group File Into a PDF File, a Multi-Page TIFF File or a Compact PDF File

1

In pane B, select the group file that you wish to convert.

2

On the [Document] menu or on the menu that appears after right­clicking the selected file, point to [Group files], and then click [Save as
Actual].

The “Actual Combination” dialog box appears.

Managing Document Files

5-22

3

In the

File Name

4

From the
“Compact PDF”.

❍

If “Pdf” was selected, select the level of compression from the

Compression

5

Click the [OK] button.

The new file is saved in the specified format and displayed in pane B.

box, type the new name of the merged file.

File Type

drop-down list, select “Pdf”, “Multipage Tiff” or

drop-down list.

✎

Note

The group file that was converted remains as it was.

Managing Document Files

5.5 Document File Formats

Converting File Formats

PageScope Cabinet Pro can convert image files into a file of a different
format. The following table shows the file formats whose bit depth and
compression method can be specified.

Bit Depth Compression Method

Conversion
Format

PDF

JPEG

JPEG2000

BMP

TIFF

PNG

“✔” indicates that the setting can be specified.

1-bit

color

✔✔✔

✔✔✔

✔✔✔

8-bit

color

✔✔✔✔✔

24-bit

color

5

High

quality

Standard

✔✔✔

✔✔✔

High

compres-

sion

5-23

5

Convert From

Managing Document Files

The following table shows which file formats can be converted to which
other file formats.

Convert To

PDF*1

Text

JPEG

JPEG2000

BMP

EPS

PSD

PICT

TIFF

HTML

PNG

DOC

RTF

XLS

PPT

PDF

Text

JPEG

JPEG2000

BMP

EPS

PSD

PICT

TIFF

HTML

PNG

DOC

RTF

XLS

PPT

Compact PDF

CAD file

✔

✔ ✔✔ ✔✔✔ ✔ ✔ ✔

✔✔✔✔✔✔✔✔ ✔

✔✔✔ ✔✔✔✔✔ ✔

✔ ✔✔✔ ✔✔✔ ✔

✔ ✔✔✔ ✔✔ ✔ ✔ ✔

✔ ✔✔✔ ✔ ✔ ✔ ✔ ✔

✔ ✔✔✔ ✔✔ ✔ ✔ ✔

✔

✔ ✔✔✔ ✔✔✔ ✔ ✔

✔

✔

✔

✔

✔✔✔ ✔✔✔ ✔

“✔” indicates that conversion is possible.

*1: Text, HTML, DOC, XLS and PPT files can be converted to files in the
PDF format if they are registered in the “Page Edit” window.

*2: The conversion to the compact PDF format is limited to files that meet
the following requirements.
Color: Monochrome binary, Grayscale (8 bit) or Full Color
Resolution: 200 to 600 dpi

Compact PDF *2

CAD file

5-24

Managing Document Files

Converting a File to a Different Format

✎

Note

Only image files can be converted to a different file format. If a
group file is selected to be converted, only the images files in the group
file are converted.

Follow the procedure described below to convert a document file to a
different file format.

1

In pane B, select the document file whose format you wish to convert.

2

On the [Document] menu, click [Change format].

The “Change format” dialog box appears.

5

3

Specify the format that the file will be converted to, the bit depth and
the compression method.

4

Click the [OK] button.

The file is converted to the specified format and saved as a new file.

The file in the new format is given the same name as the file in the old
format with the appropriate file extension.

5-25

5

Managing Document Files

✎

Note

The file format conversion continues as a background process after it
is started. When the process is finished, a message appears,
indicating that the process is finished. In addition, if the process failed,
a message appears, showing the name of that file.
If a file with the name for the new format already exists in the folder,
the new file is saved with a different name so that the existing file is not
overwritten. For example, if a file titled “MyPic.tif” is to be converted
and saved as “MyPic.jpg”, which already exists, the file is instead
saved as “MyPic.1.jpg”.
Keyword, annotation and note information are not transferred to the
file in the new format.

5-26

Managing Document Files

5.6 Working With Annotations

Annotations can be specified when an image file is opened in the “Viewer”
window. For details on the “Viewer” window, refer to “Displaying
Document Files in the “Viewer” Window”.

Specifying Annotations

Before specifying annotations, make sure that [Show Annotation] on the
[View] menu of the “Viewer” window is selected so that the annotations
are displayed.

Common operations

The following operations are available in the display pane of the “Viewer”
window.

1 2 3 4 5

No. Button Name Description

1 Pointer Mode The pointer changes to an arrow, and annotations

2 Draw Mode The pointer changes to a selection pointer, and the

3 Cursor Mode The pointer changes to a hand, and the image can

4 Undo Click this button to undo the last annotation

5 Redo Click this button to redo the operation that was

that have been added can be selected.
Clicking this button is the same as clicking [Pointer
Mode] on the [View] menu.

area of the image that is selected is copied to the
Clipboard.
Clicking this button is the same as clicking [Draw
Mode] on the [View] menu.

be freely moved within the display pane.
Clicking this button is the same as clicking [Cursor
Mode] on the [View] menu.

operation that was performed.
Clicking this button is the same as clicking [Undo]
on the [Edit] menu.

undone.
Clicking this button is the same as clicking [Redo]
on the [Edit] menu.

5

5-27

5

Managing Document Files

To add a tag

1

On the [Document] menu, point to [Annotation], and then click [Note].

or

Click the “Note” button on the toolbar.

2

Click the image at the location where you wish to add the note, and
then type in the text.

3

On the [Document] menu, click [Annotation Property].

The “Note property” dialog box appears.

4

Specify the desired settings in the

decoration

and

Note color

Font, Style, Size, Character

boxes, and then click the [OK] button.

5-28

5

Use the Pointer Mode pointer to adjust the position of the note.

Managing Document Files

To enter text

1

On the [Document] menu, point to [Annotation], and then click [Text].

or

Click the “Text” button on the toolbar.

2

Click the image at the location where you wish to add the text, and
then type in the text.

3

On the [Document] menu, click [Annotation Property].

The “Text property” dialog box appears.

4

Specify the desired settings in the

decoration

Font, Style, Size

boxes, and then click the [OK] button.

and

5

Character

5

Use the Pointer Mode pointer to adjust the position of the text.

5-29

5

Managing Document Files

To draw a line

1

On the [Document] menu, point to [Annotation], and then click [Line].

or

Click the “Line” button on the toolbar.

2

Move the pointer into the display pane.

3

At the starting point of the line, hold down the mouse button, and then
drag the pointer to the ending point of the line and release the mouse
button.

A line is drawn in the image.

4

On the [Document] menu, click [Annotation Property].

The “Line property” dialog box appears.

5

Specify the desired settings in the

boxes, and then click the [OK] button.

Style

Color, Solid line/dotted line

and

5-30

Managing Document Files

6

Use the Pointer Mode pointer to adjust the position and angle of the
line.

To draw a shape

1

On the [Document] menu, point to [Annotation], then [Shapes], and
then click [Circle], [Rectangle] or [Freedraw].

or

Click the “Circle”, “Rectangle” or “Freedraw” button on the toolbar.

5

2

Move the pointer into the display pane.

3

At the starting point of the shape, hold down the mouse button, and
then drag the pointer to the ending point of the shape and release the
mouse button.

A shape is drawn in the image.

4

On the [Document] menu, click [Annotation Property].

The “Shape property” dialog box appears.

5-31

5

Managing Document Files

5

Specify the desired settings in the
boxes, and then click the [OK] button.

6

Use the Pointer Mode pointer to adjust the position and size of the
shape.

Fill with color, Color

and

Style

5-32

To add a stamp

1

On the [Document] menu, point to [Annotation], and then click
[Stamp].

or

Click the “Stamp” button on the toolbar.

The “Stamp property” dialog box appears.

Managing Document Files

2

Select the stamp to be added, and then click the [OK] button.

3

At the starting point of the stamp, hold down the mouse button, and
then drag the pointer to the ending point of the stamp and release the
mouse button.

A stamp is added to the image.

5

4

Use the Pointer Mode pointer to adjust the position and size of the
stamp.

5-33

5

Managing Document Files

To select an annotation

Before a annotation can be changed, it must first be selected. Follow the
procedure described below to select a annotation.

1

Click the [Pointer Mode] button on the toolbar of the “Viewer” window.

2

Click the annotation.

To select multiple annotations, hold down the [Ctrl] while clicking

❍

each of the other annotations.

The annotation is selected.

To copy annotations

Using menu commands:

1

Select the annotation that you wish to copy.

2

On the [Edit] menu or on the menu that appears after right-clicking the
selected annotation, click [Copy].

5-34

3

On the [Edit] menu or on the menu that appears after right-clicking in
the image, click [Paste].

A duplicate of the selected annotation is created.

Using a drag-and-drop operation:

1

Select the annotation that you wish to copy.

2

While holding down the [Ctrl] key, drag the annotation to the desired
location.

3

At the desired location, release the mouse button.

A duplicate of the selected annotation is created.

Managing Document Files

To move annotations

1

Select the annotation that you wish to move.

2

Drag the annotation to the desired location.

3

At the desired location, release the mouse button.

The selected annotation is moved.

To delete annotations

1

Select the annotation that you wish to delete.

2

On the [Edit] menu or on the menu that appears after right-clicking the
selected annotation, click [Delete].

The selected annotation is deleted.

To change the order of annotations

Annotations are displayed in a specific order. Annotations may be hidden
behind another annotation, depending on the order of the annotations. If
this occurs, a hidden annotation can be brought to the foreground by
changing its order.

5

1

Select the annotation whose order you wish to change.

2

On the [Edit] menu or on the menu that appears after right-clicking the
selected annotation, click [To Top].

The selected annotation is moved in front of the annotation that was
not selected.

or

On the [Edit] menu or on the menu that appears after right-clicking the
selected annotation, click [To Bottom].

The selected annotation is moved in back of the annotation that was
not selected.

5-35

5

Managing Document Files

To copy part of the image onto the Clipboard

Part of the image can be copied onto the Clipboard and pasted into a
different application. Follow the procedure described below to copy part of
the image to the Clipboard.

1

Click the [Draw Mode] button on the toolbar of the “Viewer” window.

2

Move the pointer over the image in the display pane.

3

At the starting point of the area to be copied, hold down the mouse
button.

While keeping the mouse button held down, select the area to be

❍

copied.

4

On the [Edit] menu or on the menu that appears after right-clicking the
selected area, click [Copy].

The selected area of the image is copied onto the Clipboard.

✎

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Note

If the selected area of the image contains a annotation, the annotation
is not copied onto the Clipboard.

To paste the image copied onto the Clipboard into the “Viewer” window

The image copied onto the Clipboard can be pasted into the image in the
“Viewer” window.

Follow the procedure described below to paste the image on the
Clipboard into the “Viewer” window.

With an image copied onto the Clipboard, click [Paste] on the [Edit]

➜

menu or on the menu that appears after right-clicking in the display
pane.

The image from the Clipboard is pasted into the display pane of the
“Viewer” window as an annotation.

✎

Tip

The pasted image can be moved or resized, like a stamp.

Managing Document Files

Searching for Annotations

An annotation specified in an image file can be searched for by type.
Follow the procedure described below to search for an annotation.

1

On the [File] menu, click [Annotation search].

2

The “Annotation search” dialog box appears.

3

Select the check box for the type of annotation that you wish to search
for.

4

Click the [Start Search] button.

The pages with annotations of the types corresponding to the selected
check boxes are displayed.

5

5

Click the [End Search] button to close the “Annotation search” dialog
box.

✎

Tip

Press the [F3] key on the computer keyboard to start the search
without displaying the “Annotation search” dialog box. If this is done,
the search is performed with the previously specified search
conditions.

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5

Managing Document Files

✎

Note

When files contain multiple pages, the search begins with the page
that is currently displayed and continues to the last page. When the
search reaches the last page, it continues with the first page and stops
when it reaches the first page that was searched.
With group files, the search is performed, in order, starting with the first
page of the next file. If the image that is displayed is in the last file, the
search returns to the first file.
If the image file was edited, including undoing an operation, the
message “Overwrite” appears when the [Start Search] button is
clicked. Click the [Yes] button to begin the search. If the [No] button is
clicked, the message “Annotation search suspended.” appears and
the search will be stopped.

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Managing Document Files

5.7 Image Enhancement Functions

Various image enhancement, adjustment and editing processes can be
applied to the image file from the “Viewer” window of PageScope Cabinet
Pro. For details on the “Viewer” window, refer to “Displaying Document
Files in the “Viewer” Window”.

✎

Note

If a process is selected for an image file whose format is not supported
by PageScope Cabinet Pro, an error message appears. Some
functions may have limitations on the image file formats that are
supported, causing an error message to appear. For details on the
limitations, refer to the description for the function.

To specify skew adjustment

Perform the operation described below to adjust the slant of an image.

➜

On the [Document] menu, point to [Image enhancement], and then
click [Deskew].

The slant of the image in the display pane is corrected.

✎

5

Note

In order for this process to be performed, the image must meet the
following requirements.
Color: Monochrome binary, Grayscale (8 bit) or Full Color
Resolution: 100 to 600 dpi
Document skew: Within ±10°

To specify background removal

Perform the operation described below to remove the background color
from the image.

➜

On the [Document] menu, point to [Image enhancement], then
[Eliminate Background], and then click [Low], [Standard] or [High].

The specified background is removed from the image in the display
pane.

✎

Note

In order for this process to be performed, the image must meet the
following requirements.
Color: Full Color
Resolution: 100 to 600 dpi

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5

Managing Document Files

To specify halftone removal

Perform the operation described below to remove the halftone from the
image.

On the [Document] menu, point to [Image enhancement], then

➜

[Remove Halftone], and then click [Low], [Standard] or [High].

The shading is removed from the image in the display pane.

✎

Note

In order for this process to be performed, the image must meet the
following requirements.
Color: Grayscale (8 bit) or Full Color
Resolution: 200 to 600 dpi

To specify bleed-through correction

Perform the operation described below to remove the image from the back
of the scanned page.

On the [Document] menu, point to [Image enhancement], then

➜

[Remove Background bleef through], and then click [Low], [Standard]
or [High].

The image from the back of the scanned page is removed from the
image in the display pane.

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✎

Note

In order for this process to be performed, the image must meet the
following requirements.
Color: Full Color
Resolution: 100 to 600 dpi

Managing Document Files

To specify automatic document enhancement

Perform the operation described below to automatically perform the
necessary image enhancement processes on the image.

On the [Document] menu, point to [Image enhancement], and then

➜

click [Auto Enhancement of Document Image].

The automatic enhancement process is performed on the image in the
display pane.

✎

Note

In order for this process to be performed, the image must meet the
following requirements.
Color: Full Color
Resolution: 200 to 600 dpi

5

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5

Managing Document Files

To specify image enhancement

Follow the procedure described below to adjust the brightness, contrast
and color balance for the image.

1

On the [Document] menu, point to [Image enhancement], and then
click [Enhancement].

The “Enhancement” dialog box appears.

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2

Move the sliders to adjust each setting.

❍

Brightness

levels.

❍

Contrast

shadows) of the image can be set to one of 11 levels.

❍

Gamma

levels.

❍

Vividness

levels.

❍

Color-balance

and blue (B) can be set to one of 11 levels.

3

Click the [Preview] button.

The image is shown in the
the adjustments are applied.

4

After the settings are specified, click the [OK] button.

The color adjustments are applied to the image in the display pane.

: The brightness of the image can be set to one of 11

: The contrast (difference between highlights and

: The gamma level of the image can be set to one of 11

: The color purity of the image can be set to one of 11

: The balance in each density of red (R), green (G)

After effect

area as it would appear after

Managing Document Files

To adjust the sharpness

Follow the procedure described below to adjust the amount of contours in
the image.

1

On the [Document] menu, point to [Image enhancement], and then
click [Sharpness].

The “Sharpness” dialog box appears.

2

Move the slider to adjust the setting.

The sharpness can be set to one of 11 levels between

❍

Shapen

5

and

Blur

.

3

Click the [Preview] button.

The image is shown in the
the adjustments are applied.

4

After the settings are specified, click the [OK] button.

The sharpness is adjusted for the image in the display pane.

After effect

area as it would appear after

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5

Managing Document Files

To change the number of colors

Perform the operation described below to change the number of colors in
the image.

On the [Document] menu, point to [Image enhancement], then [Color],

➜

and then click [Monochrome (1 bit)], [Grayscale (8 bit)], [256 Color] or
[Full Color].

The number of colors is changed for the image in the display pane.

To change the resolution

Follow the procedure described below to change the resolution of the
image.

1

On the [Document] menu, point to [Image enhancement], and then
click [Change Resolution].

The “Change Resolution” dialog box appears.

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2

Type the desired settings into the
boxes.

❍

❍

❍

3

After the settings are specified, click the [OK] button.

The resolution for the image in the display pane is changed.

: Changes the resolution based on the entered image width.

Width

From the drop-down list, select “cm” or “inch” as the units.

: Changes the resolution based on the entered image

Height

height. From the drop-down list, select “cm” or “inch” as the units.

Resolution

the drop-down list, select “pixel/cm” or “pixel/inch” as the units.

: Changes the resolution to the entered value. From

Width, Height

and

Resolution

Managing Document Files

To change the image size

Follow the procedure described below to change the size of the image.

1

On the [Document] menu, point to [Image enhancement], and then
click [Change Size].

The “Change Size” dialog box appears.

2

Type the desired settings (in pixels) into the

3

After the settings are specified, click the [OK] button.

The size of the image in the display pane is changed.

To specify negative/positive inverting

Perform the operation described below to invert the shading and colors of
the image.

On the [Document] menu, point to [Image enhancement], and then

➜

click [Invert Image].

The shading and colors for the image in the display pane are inverted.

Width

and

Height

5

boxes.

To specify mirror imaging (left/right flipping)

Perform the operation described below to flip the image horizontally so
that it appears as if it is seen in a mirror.

On the [Document] menu, point to [Image enhancement], and then

➜

click [Mirror Image].

The image in the display pane is flipped horizontally.

To specify embossing

Perform the operation described below to apply embossing to the image.

On the [Document] menu, point to [Image enhancement], and then

➜

click [Emboss].

The embossing process is performed on the image in the display
pane.

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5

Managing Document Files

To specify trimming

Follow the procedure described below to trim the image.

1

On the [Document] menu, point to [Image enhancement], and then
click [Trimming].

The “Trimming” dialog box appears.

2

From the
image should be trimmed to.

The resolution of the image is displayed in the

❍

drop-down list, select the size of the paper that the

Size

Resolution

box.

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3

Click the [Preview] button.

The image is shown in the
adjustments are applied.

4

After the settings are specified, click the [OK] button.

The image in the display pane is centered in the print area for the
paper that was specified and trimmed to the size of paper.

To specify automatic photo image enhancement

Perform the operation described below to automatically perform the
necessary image enhancement processes on the photo image.

On the [Document] menu, point to [Image enhancement], and then

➜

click [Auto Enhancement of Photo Image].

The automatic enhancement process is performed on the photo image
in the display pane.

Preview

area as it would appear after the

Managing Document Files

✎

Note

In order for this process to be performed, the image must meet the
following requirements.
Color: Full Color
Resolution: Within 8.5 megapixels

To specify a defined photo image enhancement

Follow the procedure described below to perform the image enhancement
process appropriate for the photo image.

1

On the [Document] menu, point to [Image enhancement], and then
click [Preset Enhancement of Photo Image].

The “Preset Enhancement of Photo Image” dialog box appears.

5

2

From the
image.

❍

❍

❍

❍

❍

3

Click the [Preview] button.

The image is shown in the
the adjustments are applied.

Picture status

Over exposure
Under exposure
Low-Contrast
Backlight
Color Cast

group box, select a condition of the photo

After effect

area as it would appear after

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5

Managing Document Files

4

After the settings are specified, click the [OK] button.

The automatic enhancement process is performed on the photo image
in the display pane.

✎

Note

In order for this process to be performed, the image must meet the
following requirements.
Color: Full Color
Resolution: Within 8.5 megapixels

To rotate the image

Perform the operation described below to rotate the image.

➜

On the [Document] menu, point to [Image enhancement], then
[Rotate], and then click [90 (Right)], [90 (Left)] or [180].

The image in the display pane is rotated.

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Managing Document Files

5.8 Page-Editing Functions

In the “Page Edit” window of PageScope Cabinet Pro, various page­editing operations can be performed, such as merging multiple
documents, changing the page order, inserting blank pages and rotating
pages.

File operations: Add a document, delete a document, duplicate a

G

document, rename a document, print a document, and save a
document

Document editing: Merge documents, separate documents, insert a

G

document and arrange documents

Page editing: Rotate page, scan pages, remove pages, change page

G

order and insert blank pages

Opening the “Page Edit” Window

Follow the procedure described below to open the “Page Edit” window by
using menu commands.

1

In pane B, select the document that you wish to open.

2

On the [Document] menu or on the menu that appears after right­clicking the selected page, click [Add to Page Edit Window].

The “Page Edit” window is opened and the selected document is
added to it.

Follow the procedure described below to open the “Page Edit” window by
using a drag-and-drop operation.

5

1

In pane B, select the document that you wish to open.

2

Drag the document and drop it onto the “Page Edit” window icon.

The “Page Edit” window is opened and the selected document is
added to it.

Follow the procedure described below to open the “Page Edit” window by
double-clicking it.

In pane A, double-click the “Page Edit” window icon.

➜

The “Page Edit” window is opened.

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