HP LASERJET PRO M26A User Manual

LaserJet Pro MFP M25-M27

User Guide

M25-M27

www.hp.com/support/ljM25-M27mfp

HP LaserJet Pro MFP M25-M27

User Guide

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 1, 10/2016

Trademark Credits

Adobe

, Adobe Photoshop®, Acrobat®, and

PostScript

are trademarks of Adobe Systems

Incorporated.

Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries.

OS X is a trademark of Apple Inc., registered in the U.S. and other countries.

Microsoft®, Windows®, Windows® XP, and Windows Vista® are U.S. registered trademarks of Microsoft Corporation.

Table of contents

1 Printer overview ........................................................................................................................................... 1

Printer views .......................................................................................................................................................... 2

Printer front view ................................................................................................................................ 2

Printer back view ................................................................................................................................. 2

LED control-panel view (M26a models) .............................................................................................. 3

LCD control-panel view (M26nw models) ........................................................................................... 4

Printer specifications ............................................................................................................................................. 6

Technical specifications ...................................................................................................................... 6

Supported operating systems ............................................................................................................ 7

Mobile printing solutions .................................................................................................................... 8

Printer dimensions .............................................................................................................................. 9

Power consumption, electrical specifications, and acoustic emissions ............................................ 9

Operating-environment range ............................................................................................................ 9

Printer hardware setup and software installation ............................................................................................. 10

2 Paper trays ................................................................................................................................................. 11

Load the input tray .............................................................................................................................................. 12

Load the input tray .............................................................................................................................................. 15

Tray adjustment for small paper sizes ............................................................................................. 16

Load and print envelopes .................................................................................................................................... 18

Introduction ....................................................................................................................................... 18

Print envelopes ................................................................................................................................. 18

Envelope orientation ......................................................................................................................... 18

3 Supplies, accessories, and parts ................................................................................................................... 19

Order supplies, accessories, and parts ............................................................................................................... 20

Ordering ............................................................................................................................................. 20

Supplies and accessories .................................................................................................................. 20

Customer self-repair parts ............................................................................................................... 20

Replace the toner cartridge ................................................................................................................................. 21

Introduction ....................................................................................................................................... 21

ENWW iii

Toner-cartridge information ............................................................................................................. 21

Remove and replace the toner cartridge .......................................................................................... 22

4 Print ........................................................................................................................................................... 25

Print tasks (Windows) .......................................................................................................................................... 26

How to print (Windows) ..................................................................................................................... 26

Manually print on both sides (Windows) .......................................................................................... 27

Print multiple pages per sheet (Windows) ....................................................................................... 28

Select the paper type (Windows) ...................................................................................................... 31

Additional printing information ........................................................................................................ 33

Print tasks (OS X) ................................................................................................................................................. 34

How to print (OS X) ............................................................................................................................ 34

Manually print on both sides (OS X) .................................................................................................. 34

Print multiple pages per sheet (OS X) ............................................................................................... 35

Select the paper type (OS X) ............................................................................................................. 35

Additional print tasks ........................................................................................................................ 36

Mobile printing ..................................................................................................................................................... 37

Introduction ....................................................................................................................................... 37

Wireless Direct (wireless models only) ............................................................................................. 37

Enable or disable Wireless Direct ................................................................................... 37

Change the printer Wireless Direct name ....................................................................... 38

HP ePrint via email ............................................................................................................................ 39

HP ePrint software ............................................................................................................................ 40

Android embedded printing .............................................................................................................. 40

5 Copy ........................................................................................................................................................... 43

Make a copy ......................................................................................................................................................... 44

Copy on both sides (duplex) ................................................................................................................................ 45

Copy on both sides manually ............................................................................................................ 45

6 Scan ........................................................................................................................................................... 47

Scan by using the HP Scan software (Windows) ................................................................................................. 48

Scan by using the HP Scan software (OS X) ........................................................................................................ 49

7 Manage the printer ...................................................................................................................................... 51

Change the printer connection type (Windows) .................................................................................................. 52

Advanced configuration with HP Embedded Web Server (EWS) and HP Device Toolbox (Windows) ................ 53

Advanced configuration with HP Utility for OS X ................................................................................................ 55

Open HP Utility .................................................................................................................................. 55

HP Utility features ............................................................................................................................. 55

iv ENWW

Configure IP network settings ............................................................................................................................. 57

Introduction ....................................................................................................................................... 57

Printer sharing disclaimer ................................................................................................................. 57

View or change network settings ..................................................................................................... 57

Rename the printer on a network ..................................................................................................... 57

Manually configure IPv4 TCP/IP parameters from the control panel .............................................. 58

Printer security features ..................................................................................................................................... 59

Introduction ....................................................................................................................................... 59

Assign or change the system password using the Embedded Web Server ..................................... 59

Energy-conservation settings ............................................................................................................................. 61

Introduction ....................................................................................................................................... 61

Print with EconoMode ....................................................................................................................... 61

Set the Sleep/Auto Off After Inactivity setting ................................................................................. 62

Set the Shut Down After Inactivity delay and configure the printer to use 1 watt or less of

power ................................................................................................................................................. 62

Set the Delay Shut Down setting ...................................................................................................... 63

Update the firmware ........................................................................................................................................... 65

Update the firmware using the Firmware Update Utility ................................................................. 65

8 Solve problems ........................................................................................................................................... 67

Customer support ................................................................................................................................................ 68

Interpret control-panel light patterns (LED model only) ................................................................................... 69

Restore the factory-set defaults ........................................................................................................................ 71

A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ........................ 72

Change the “Very Low” settings ....................................................................................................... 72

Order supplies ................................................................................................................................... 73

Solve paper feed or jam problems ...................................................................................................................... 74

Introduction ....................................................................................................................................... 74

Solve paper feed or jam problems .................................................................................................... 74

The product does not pick up paper ............................................................................... 74

The product picks up multiple sheets of paper .............................................................. 74

Frequent or recurring paper jams .................................................................................. 74

Prevent paper jams ......................................................................................................... 75

Clear paper jams .................................................................................................................................................. 77

Introduction ....................................................................................................................................... 77

Paper jam locations ........................................................................................................................... 77

Clear jams from the input tray .......................................................................................................... 77

Clear jams in the toner-cartridge area ............................................................................................. 80

Clear jams in the output bin .............................................................................................................. 83

Improve print quality ........................................................................................................................................... 87

Introduction ....................................................................................................................................... 87

ENWW v

Print from a different software program ......................................................................................... 87

Check the paper-type setting for the print job ................................................................................. 87

Check the paper type setting (Windows) ....................................................................... 87

Check the paper type setting (OS X) ............................................................................... 87

Check toner-cartridge status ............................................................................................................ 87

Clean the printer ................................................................................................................................ 88

Print a cleaning page ...................................................................................................... 88

Visually inspect the toner cartridge and imaging drum ................................................................... 89

Check paper and the printing environment ...................................................................................... 89

Use paper that meets HP specifications ........................................................................ 89

Check the printer environment ....................................................................................... 89

Check the EconoMode settings ....................................................................................... 89

Improve copy and scan image quality ................................................................................................................. 91

Introduction ....................................................................................................................................... 91

Check the scanner glass for dirt and smudges ................................................................................. 91

Check the paper settings .................................................................................................................. 91

LED control panel ............................................................................................................ 91

LCD control panel ............................................................................................................ 92

Optimize for text or pictures ............................................................................................................. 92

Edge-to-edge copying ...................................................................................................................... 92

Solve wired network problems ........................................................................................................................... 94

Introduction ....................................................................................................................................... 94

Poor physical connection .................................................................................................................. 94

The computer is using the incorrect IP address for the printer ....................................................... 94

The computer is unable to communicate with the printer ............................................................... 94

New software programs might be causing compatibility problems ................................................ 95

The computer or workstation might be set up incorrectly .............................................................. 95

The printer is disabled, or other network settings are incorrect ..................................................... 95

Solve wireless network problems ....................................................................................................................... 96

Introduction ....................................................................................................................................... 96

Wireless connectivity checklist ......................................................................................................... 96

The printer does not print after the wireless configuration completes .......................................... 97

The printer does not print, and the computer has a third-party firewall installed ......................... 97

The wireless connection does not work after moving the wireless router or printer ..................... 97

Cannot connect more computers to the wireless printer ................................................................ 97

The wireless printer loses communication when connected to a VPN ............................................ 98

The network does not appear in the wireless networks list ............................................................ 98

The wireless network is not functioning .......................................................................................... 98

Perform a wireless network diagnostic test .................................................................................... 98

Reduce interference on a wireless network ..................................................................................... 99

vi ENWW

Index ........................................................................................................................................................... 101

ENWW vii

viii ENWW

1 Printer overview

●

Printer views

●

Printer specifications

●

Printer hardware setup and software installation

For more information:

The following information is correct at the time of publication. For current information, see

support/ljM25-M27mfp.

HP's all-inclusive help for the printer includes the following information:

●

Install and configure

●

Learn and use

●

Solve problems

●

Download software and firmware updates

●

Join support forums

●

Find warranty and regulatory information

www.hp.com/

ENWW 1

Printer views

Printer front view

1 2

1 Output bin

2 Scanner

3 Power on/off button

4 Control panel (tilts up for easier viewing and type varies by model)

5 Short-paper extender tool

6 Input tray

Printer back view

1 Slot for cable-type security lock

2 Hi-Speed USB 2.0

2 Chapter 1 Printer overview ENWW

3 Ethernet port

4 Power connection

LED control-panel view (M26a models)

2 3 4 5

891011

1 Control panel LED display This screen displays numerical information for copy jobs.

2Up

3 Reduce/Enlarge copy light Indicates the copy-size reduction or enlargement feature that is active.

4 Darker/Lighter copy light Indicates the copy-darkness feature is active.

5 Number Of Copies light Indicates the number-of-copies feature is active.

and Down arrow

buttons

Setup

button

Use these buttons to increase or decrease the value that appears on the display.

Use this button to scroll between the copy settings for number of copies, darkness, and copy size for each job. The default option is the number of copies. To change the default settings for all jobs, scroll to the setting and then press and hold the button for 3 seconds. When the light is blinking, adjust the setting. Press this button again to save the setting.

Start Copy

8Cancel

9 Toner-level status light Indicates the level of toner in the toner-cartridge is low.

Attention

Ready

button

button Press this button to perform the following actions:

LED

Press this button to start a copy job.

●

Cancel a print job when the printer is printing.

●

Reset the current copy settings to the default values when the printer is idle.

●

Exit Copy Default Setting mode without saving the value when the printer is in Copy Default Setting mode.

The Attention light blinks when the printer requires user attention, such as when the printer runs out of paper or a toner-cartridge needs to be changed.

The Ready light glows without blinking when the printer is ready to print.

ENWW Printer views 3

LCD control-panel view (M26nw models)

Wireless

(wireless models only)

button

2 5

1112

Use this button to navigate the open the Wireless menu and wireless status information.

2 Setup

4 OK button Use the OK button for the following actions:

6 Power on/off button Use this button to turn the printer on or off.

7Cancel

button Use this button to open the Setup menu.

Left arrow

Right arrow

button Use this button to cancel a print job or to exit the control panel menus.

Copy Settings

button

Lighter/Darker

button

Use this button to navigate through the menus or to decrease a value that appears on the display

●

Open the control-panel menus.

●

Open a submenu displayed on the control-panel display.

●

Select a menu item.

●

Clear some errors.

●

Begin a print job in response to a control-panel prompt (for example, when the message Press [OK] to continue appears on the control-panel display).

Use this button to navigate through the menus or to increase a value that appears on the display.

Use this button to open the Copy Settings menu.

Use this button to lighten or darken copies.

4 Chapter 1 Printer overview ENWW

Number of Copies

button

Use this button to set the number of copies to be produced.

Back arrow

Start Copy

13 ePrint button Use this button to open the Web Services menu.

button

Use this button for the following actions:

●

Exit the control-panel menus.

●

Scroll back to a previous menu in a submenu list.

●

Scroll back to a previous menu item in a submenu list (without saving changes to the menu item).

Use this button to start a copy job.

ENWW Printer views 5

Printer specifications

IMPORTANT: The following specifications are correct at the time of publication, but they are subject to

change. For current information, see

●

Technical specifications

●

Supported operating systems

●

Mobile printing solutions

●

Printer dimensions

●

Power consumption, electrical specifications, and acoustic emissions

●

Operating-environment range

Technical specifications

See www.hp.com/support/ljM25-M27mfp for current information.

www.hp.com/support/ljM25-M27mfp.

6 Chapter 1 Printer overview ENWW

Supported operating systems

The following information applies to the printer-specific Windows PCLmS and OS X print drivers.

Windows: The HP Software Installer installs the PCLmS driver depending on the Windows operating system along with optional software when using the full software installer. See the software installation notes for more information.

OS X: Mac computers are supported with this printer. Download HP Easy Start either from the printer installation CD or from the software installation notes for more information.

123.hp.com, and then use HP Easy Start to install the HP print driver and utility. See

1. Go to

123.hp.com.

2. Follow the steps provided to download the printer software.

Operating system Print driver installed Notes

Windows® XP, 32-bit The HP PCLmS printer-specific print

Windows Vista®, 32-bit and 64– bit

Windows 7, 32-bit and 64-bit The HP PCLmS printer-specific print

Windows 8, 32-bit and 64-bit The HP PCLmS printer-specific print

Windows 8.1, 32–bit and 64–bit The HP PCLmS printer-specific print

driver is installed for this operating system as part of the full software installation.

The HP PCLmS printer-specific print driver is installed for this operating system as part of the full software installation.

driver is installed for this operating system as part of the full software installation.

Windows 10, 32–bit and 64–bit The HP PCLmS printer-specific print

Windows Server 2003, 32-bit The HP PCLmS printer-specific print

Windows Server 2008, 32-bit and 64-bit

driver is installed for this operating system as part of the full software installation.

driver is installed for this operating system as part of the basic software installation. The basic installer installs the driver only.

The HP PCLmS printer-specific print driver is installed for this operating system as part of the basic software installation.

ENWW Printer specifications 7

Operating system Print driver installed Notes

Windows Server 2012, 64–bit and R2, 64–bit

OS X 10.9 Mavericks, 10.10 Yosemite, and 10.11 El Capitan

NOTE: For a current list of supported operating systems, go to www.hp.com/support/ljM25-M27mfp for

HP's all-inclusive help for the printer.

Mobile printing solutions

HP offers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet, smartphone, or other mobile device. To see the full list and to determine the best choice, go to

go/LaserJetMobilePrinting.

NOTE: Update the printer firmware to ensure all mobile printing and ePrint capabilities are supported.

The HP PCLmS printer-specific print driver is installed for this operating system as part of the basic software installation.

The OS X print driver and print utility are available for download from either the installation CD or

123.hp.com.

Download HP Easy Start either from the printer installation CD or from install the HP print driver and utility.

1. Go to

2. Follow the steps provided to download the printer

123.hp.com, and then use HP Easy Start to

123.hp.com.

software.

www.hp.com/

●

Wireless Direct (wireless models only)

●

HP ePrint via email (Requires HP Web Services to be enabled and the printer to be registered with HP Connected)

●

HP ePrint software

8 Chapter 1 Printer overview ENWW

Printer dimensions

Printer fully closed Printer fully open

1. Height 254 mm (10 in) 410 mm (16.1 in)

2. Width 420 mm (16.5 in) 420 mm (16.5 in)

3. Depth 266 mm (14.4 in) 365 mm (17.2 in)

Weight (with cartridges) 8.2 kg (18.1 lb)

Power consumption, electrical specifications, and acoustic emissions

See www.hp.com/support/ljM25-M27mfp for current information.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert

operating voltages. This will damage the printer and void the printer warranty.

Operating-environment range

Environment Recommended Allowed

Temperature 17° to 25°C (62.6° to 77°F) 15° to 30°C (59° to 86°F)

Relative humidity 30% to 70% relative humidity (RH), non-

condensing

Altitude Not applicable 0 to 3048 m (0 to 10,000 ft)

ENWW Printer specifications 9

10% to 80% (RH), non-condensing

Printer hardware setup and software installation

For basic setup instructions, see the Setup Poster and Getting Started Guide that came with the printer. For additional instructions, go to HP support on the Web.

www.hp.com/support/ljM25-M27mfp for HP's all-inclusive help for the printer. Find the following

Go to support:

●

Install and configure

●

Learn and use

●

Solve problems

●

Download software and firmware updates

●

Join support forums

●

Find warranty and regulatory information

10 Chapter 1 Printer overview ENWW

2 Paper trays

●

Load the input tray

●

Load the input tray

●

Load and print envelopes

For more information:

The following information is correct at the time of publication. For current information, see

support/ljM25-M27mfp.

HP's all-inclusive help for the printer includes the following information:

●

Install and configure

●

Learn and use

●

Solve problems

●

Download software and firmware updates

●

Join support forums

●

Find warranty and regulatory information

www.hp.com/

ENWW 11

Load the input tray

NOTE: When adding new paper, make sure to remove all of the paper from the input tray and straighten the

stack. Do not fan the paper. This reduces jams by preventing multiple sheets of paper from feeding through the printer at one time.

1. If it is not already open, open the input tray.

2. Adjust the paper width and length guides

outward.

12 Chapter 2 Paper trays ENWW

3. Load the paper face-up with the top forward in

the input tray.

The orientation of the paper in the tray varies depending on the type of print job. For additional information, see the table below.

4. Adjust the paper guides inward until they are

snug against the paper.

ENWW Load the input tray 13

Paper type Duplex mode How to load paper

123

Preprinted or letterhead 1-sided printing or 2-sided printing Face-up

Top edge leading into the printer

Prepunched 1-sided printing or 2-sided printing Face-up

Holes toward the left side of the printer

14 Chapter 2 Paper trays ENWW

Load the input tray

ENWW Load the input tray 15

Tray adjustment for small paper sizes

To print on paper shorter than 185 mm (7.3 in), use the short-paper extender to modify the input tray.

1. Remove the short-paper extender tool from the

storage slot on the right side of the input area.

2. Attach the tool to the paper length guide on the

input tray.

3. Load the paper into the tray, and then adjust the

paper guides until they are snug against the paper.

16 Chapter 2 Paper trays ENWW

4. Push the paper into the product until it stops, and

then push the paper length guide in so the extender tool supports the paper.

5. When finished printing on short paper, remove

the short-paper extender tool from the input tray, and then place it in the storage slot.

ENWW Load the input tray 17

Load and print envelopes

Introduction

The following information describes how to print and load envelopes. For the best performance, only 5 mm (. 2 in) of envelopes (4 to 6 envelopes) should be loaded into the priority feed tray, and only 10 envelopes should be loaded into the input tray.

To print envelopes, follow these steps to select the correct settings in the print driver.

Print envelopes

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for different software programs.

NOTE: To access these features from a Windows 8 or 8.1 Start screen, select Devices, select Print,

and then select the printer.

3. Click or tap the Paper/Quality tab.

4. In the Paper source drop-down list, select the tray to be used.

5. In the Media drop-down list, select Envelope.

6. Click the OK button to close the Document Properties dialog box.

7. In the Print dialog box, click the OK button to print the job.

Envelope orientation

Load envelopes in the input tray face up, with the short, return address end leading into the printer.

18 Chapter 2 Paper trays ENWW

3 Supplies, accessories, and parts

●

Order supplies, accessories, and parts

●

Replace the toner cartridge

For more information:

The following information is correct at the time of publication. For current information, see

support/ljM25-M27mfp.

HP's all-inclusive help for the printer includes the following information:

●

Install and configure

●

Learn and use

●

Solve problems

●

Download software and firmware updates

●

Join support forums

●

Find warranty and regulatory information

www.hp.com/

ENWW 19

Order supplies, accessories, and parts

Ordering

Order supplies and paper www.hp.com/go/suresupply

Order genuine HP parts or accessories

Order through service or support providers Contact an HP-authorized service or support provider.

Order using the HP Embedded Web Server (EWS) To access, in a supported Web browser on the computer, enter

www.hp.com/buy/parts

the printer IP address or host name in the address/URL field. The EWS contains a link to the HP SureSupply Web site, which provides options for purchasing Original HP supplies.

Supplies and accessories

Item Description Cartridge number Part number

Supplies

HP 79A Black Original LaserJet Toner Cartridge

Replacement black toner cartridge for M25– M27 models

79A CF279A

Customer self-repair parts

Customer Self-Repair (CSR) parts are available for many HP LaserJet printers to reduce repair time. More information about the CSR program and benefits can be found at

www.hp.com/go/csr-faq.

www.hp.com/go/csr-support and

Genuine HP replacement parts can be ordered at

www.hp.com/buy/parts or by contacting an HP-authorized

service or support provider. When ordering, one of the following will be needed: part number, serial number (found on back of printer), product number, or printer name.

●

Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not provided under the HP product warranty.

●

Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no additional charge during the printer warranty period.

20 Chapter 3 Supplies, accessories, and parts ENWW

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