Hp COLOR LASERJET 4730 MFP PIN Authentication for Copy, Email, and Fax features

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PIN Authentication

for Copy, Email, and

Fax features

Security Level: Public
Date Written/Updated: 1/19/06

Document Summary

D This document describes how to set up PIN authentication for Copying, Emailing, and Faxing.
D PIN authentication is introducing with the following firmware versions:

HP LaserJet 9050mfp, 9040mfp, Color LaserJet 9500mfp – 8.041.8
HP LaserJet 4345mfp – 9.041.8
HP Color LaserJet 4730mfp – 46.111.8
HP Digital Sender 9200c – 09.0041.7

What is PIN Authentication?

Note – PIN is an abbreviation for personal identification number.

PIN Authentication is a method of controlling the usage of certain features from the
front control panel of select MFP devices. PIN is one authentication method that
Administrators can use to configure how users access these certain MFP features.
Depending upon which features are enabled, the user may be required to enter a
PIN code to access one or more features. The primary use for PIN Authentication is
to limit/lock out the ability to make color copies.

How does it work?

To access the EWS, open a supported browser and enter the IP address of your

MFP as the URL
address.

Select the
Settings tab and
then the
Authentication
Manager menu
on the left
navigation bar.

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Authentication Manager allows customers to choose different authentication
methods for each function installed on their devices.

Each function can be individually configured to require one of the authentication
methods. The list, shown at the bottom of Figure 1, identifies the authentication
methods available for this particular MFP. Each function can be associated with
any of the authentication methods.

Figure 1.

Select Group 1 PIN or Group 2 PIN to control a function using a PIN code. Make
sure to select Apply in the lower right-hand corner to update the MFP.

Each feature, when enabled, can be set up to require the end user to choose a
Group 1 PIN or Group 2 PIN. Both numbers are defined by the administrator.

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