Epson WorkForce 545 Series, WorkForce 645 Series Start Here Manual

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*412096300*
*412096300*
WorkForce® 545/645 Series

Start Here

Read these instructions before using your product.

Unpack

1
French control
panel sticker (included for
Power cordPhone cord
Caution: Do not open ink cartridge packages until you are ready to
install the ink. Cartridges are vacuum packed to maintain reliability.
Remove all protective materials.
Canada only)
2 Raise the control panel and press the On button.
To lower the control panel, squeeze the release bar
underneath.
Caution: To avoid damaging your product, always squeeze the
release bar to lower the control panel.

Select settings

3
Caution: Do not remove the plastic strip shown below. It is part of the
Automatic Document Feeder.

Turn on

2
1 Connect the power cord.
1 To select English as your language, press OK.
If you want to change the language, press or to
select it, then press OK.
2 Select your country/region and press OK.
3 Select Summer if Daylight Saving Time is in effect
(spring through summer); otherwise, select Winter. Press OK.
4 Select the date format and press OK.
5 Press the number keys to enter the date and press OK.
6 Select the time format (12h or 24h) and press OK.
7 Press the number keys to enter the time. Then press
or to select AM or PM, if necessary.
Caution: Do not connect to your computer yet.
8 Press OK.

Install ink cartridges

4
1 Lift up the scanner.
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2 Open the cartridge cover.
3 Shake the ink cartridges gently 4 or 5 times, then unpack
them.
4 Remove only the yellow tape from each cartridge.
Caution: Don’t remove any other seals or the cartridges
may leak.

Load paper

5
You can load letter-, A4-, or legal-size paper, as well as various photo papers (see the Quick Guide). For instructions on loading legal-size paper, see the online User’s Guide.
1 Pull out the paper cassette.
2 Slide the edge guides outward.
you’re using.
4 6 inch
(102 152 mm)
Letter-size
5 Insert the cartridges in the holder for each color.
6 Press each cartridge down until it clicks.
7 Close the cartridge cover. Press down until it clicks.
8 Lower the scanner.
4 Insert the paper with the glossy or printable side
facedown.
4 6 inch
(102 152 mm)
Letter-size
5 Slide the edge guides against the paper, but not too
tight. Make sure the paper is under the tabs on the edge guides.
4 6 inch
(102 152 mm)
Letter-size
6 Gently insert the paper cassette.
9 Press OK to prime the ink delivery system. This takes
about 5 minutes.
Note: Your printer ships with full cartridges and part of the ink
from the first cartridges is used for priming the printer.
Caution: Don’t turn off the printer while it is priming or you’ll
waste ink.
7 Extend the output tray as shown.
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Connect the phone cord

6

Install software

8
To fax, connect the included phone cord to a telephone wall jack and to the LINE port on the back of your product. To connect a telephone or answering machine, use the EXT. port on your product. See the Quick Guide for more details.
Note: If you’re connecting to a DSL phone line, you must use a DSL
filter or you won’t be able to fax. Contact your DSL provider for the necessary filter.

Choose your connection

7
You can connect your printer to your existing network (wireless or wired) or directly to your computer using a USB cable (not included). See below for details on each connection method.
Note: Do not connect the printer to your computer until you’re
instructed to do so.
Note: If your computer does not have a CD drive, you can download
the software from the Epson website (see “Epson technical support”).
1 Make sure the printer is
NOT CONNECTED to your computer.
Windows®: If you see a Found
New Hardware screen, click Cancel and disconnect the USB cable. You can’t install your software that way.
2 Insert the product CD.
3 Windows: If you see the AutoPlay window, click Run
Setup.exe. If you see the User Account Control screen, click Yes or Continue.
Mac OS X: Double-click the Epson icon.
4 Click Install (Windows) or Continue (Mac OS X) and
follow the on-screen instructions.
Wireless connection
You must install the software on every computer from which you want to print. For the fi rst installation, we recommend using a temporary USB cable connection to simplify wireless setup. After the printer is connected to the network, you will be prompted to remove the cable.
If you’re using Mac OS® X 10.6 or don’t have a USB cable, you will need to use the control panel on the printer to select wireless settings.
Make sure you know your network name (SSID) and network password:
• Network name
• Network password
If you don’t have this information, contact the person who set up your network.
Direct USB connection
Make sure you have a USB cable (not included).
Wired Ethernet® connection
Make sure you have an Ethernet network cable (not included). You must install the software on every computer from which you want to print.

Any questions?

Quick Guide
Basic instructions for copying, printing, faxing, scanning, and solving problems.
On-screen help with your software
Select Help or ? when you’re using your software.
User’s Guide
Click the icon on your desktop (or in the Applications/Epson Software/Guide folder in Mac OS X) to access the online
User’s Guide, software downloads, Epson Supplies Central and more (requires an Internet connection). If you don’t have a User’s Guide icon, you can install it from the CD or go to the Epson website (see “Epson technical support”).
®
,
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Epson technical support
Visit epson.com/support (U.S.) or epson.ca/support (Canada) where you can download drivers, view manuals, get FAQs, or e-mail Epson.
You may also speak with a support specialist by calling:
U.S.: (562) 276-4382, 6 through Friday, and 7
Canada: (905) 709-3839, 6
AM to 8 PM, Pacifi c Time, Monday
AM to 4 PM Saturday
AM to 8 PM, Pacifi c Time,
Monday through Friday
Days and hours of support are subject to change without notice. Toll or long distance charges may apply.
Software technical support
ABBYY® FineReader® (408) 457-9777 www.abbyyusa.com support@abbyyusa.com
Recycling
Epson offers a recycling program for end of life hardware and ink cartridges. Please go to www.epson.com/recycle for information on how to return your products for proper disposal.
Setup is unable to find my printer after connecting it with a USB cable.
Make sure it is securely connected as shown:

Need paper and ink?

Try Epson paper with DURABrite® Ultra Ink for professional results. For the right supplies at the right time, you can purchase them at Epson Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To fi nd the nearest one, call 800-GO-EPSON (800-463-7766).

Any problems?

If you experience problems during setup, see below:
Network setup was unsuccessful.
• Make sure you select the right network name.
• If you see a fi rewall alert message, click Unblock or Allow to let setup continue.
• If your network has security enabled, make sure you enter your network password (WEP key or WPA passphrase) correctly. If it has uppercase (ABC) or lowercase (abc) letters, make sure you enter them correctly.
Function buttons
Press , , , or on the printer to highlight a letter or
function button.
Press OK to select it.
Note: Passwords must be entered in the correct case. Use the
function buttons to select uppercase (AB12), lowercase (ab12), symbols (!#%@), or spaces (
Highlight Done and press OK.
The printer’s screen is dark.
Press any button (except On) to wake the printer from sleep mode.
), and to delete characters ( ).
Genuine Epson paper
Epson offers a wide variety of business and photo papers to meet your needs; visit Epson Supplies Central for more information.
Presentation Paper Matte
Smooth, non-glare, instant-drying paper
for reports, newsletters. and graphical presentations.
Genuine Epson inks
Look for the numbers below
to fi nd your cartridges. It’s as easy as remembering your number!
WorkForce 545/645 Series ink cartridges
Color High-capacity Extra High-capacity
Black 126 127
Cyan 126 127
Magenta 126 127
Yellow 126 127
Epson Connect
Get instant, wireless printing of photos and attachments right from smartphones, iPads, tablets, and other popular mobile devices. See www.epson.com/connect for details.
Epson and Supplies Central are registered trademarks, and Epson Exceed Your Vision is a registered logomark of Seiko Epson Corporation. WorkForce and DURABrite are registered trademarks, and Designed for Excellence is a trademark of Epson America, Inc.
General Notice: Other product names used herein are for identifi cation purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks.
This information is subject to change without notice.
© 2011 Epson America, Inc. 4/11 CPD-34357
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