Basic Guide
Ink Cartridge Codes
BK C M Y
Black Cyan Magenta Yellow
WF-3520/WF-3530/WF-3540 140/138
WF-3521 143/141
Basic Guide
Contents
Contents
Introduction......................... 2
Where to Find Information................... 2
Caution, Important and Note................. 2
Using Epson Connect Service................. 2
Safety Instructions................... 3
Safety Instructions......................... 3
For New Zealand Users...................... 3
Control Panel Overview............. 4
Button and LCD........................... 4
Lights................................... 5
Paper and Media Handling.......... 5
Selecting Paper............................ 5
Loading Paper into the Paper Cassette........... 6
Placing Originals.......................... 8
Automatic Document Feeder (ADF).......... 8
Scanner glass........................... 9
Inserting a Memory Card.................... 9
Copying............................ 10
Scanning........................... 11
Faxing.............................. 11
Introducing FAX Utility.................... 11
Connecting to a Phone Line.................. 11
About a phone cable..................... 11
Using the phone line for fax only............ 12
Sharing line with phone device............. 12
Checking the fax connection............... 13
Setting Up Fax Features..................... 13
Setting up speed dial entries................ 13
Setting up group dial entries............... 13
Sending Faxes............................ 14
Receiving Faxes........................... 14
Printing Reports.......................... 15
More Functions..................... 15
Replacing Ink Cartridges........... 16
Safety instructions......................... 16
Precautions.............................. 17
Replacing an ink cartridge................... 17
Basic Troubleshooting............. 19
Error Messages........................... 19
Paper Jams.............................. 20
Removing jammed paper from the rear cover
.................................... 20
Removing jammed paper from inside the
product.............................. 21
Removing jammed paper from the paper
cassette............................... 22
Removing jammed paper from the Automatic
Document Feeder (ADF).................. 23
Print Quality Help......................... 24
Faxing Help............................. 24
Where To Get Help.................. 24
Technical Support Web Site.................. 24
1
Basic Guide
Introduction
Where to Find
Information
Introduction
!
Caution
must be followed carefully to avoid bodily injury.
Important
c
must be observed to avoid damage to your
equipment.
The latest version of the following manuals are available
on the Epson support website.
http://www.epson.eu/Support (Europe)
http://support.epson.net/ (outside Europe)
❏ Start Here (paper):
Provides you with information on setting up the
product and installing the software.
❏ Basic Guide (paper):
Provides you with basic information when you are
using the product without a computer. This manual
may not be included depending on model and
region.
❏ User’s Guide (PDF):
Provides you with detailed operating, safety, and
troubleshooting instructions. See this guide when
using this product with a computer, or when using
advanced features such as 2 sided copying.
To view the PDF manual, you need Adobe Acrobat
Reader 5.0 or later, or Adobe Reader.
❏ Network Guide (HTML):
Provides network administrators with information
on both the printer driver and network settings.
❏ Help (on the product display):
Note
contain useful tips and restrictions on product operation.
Using Epson Connect
Service
Using Epson Connect and other companies’ services,
you can easily print directly from your smartphone,
tablet PC or laptop, anytime and practically anywhere
even across the globe! For more information about the
printing and other services, visit the following URL;
https://www.epsonconnect.com/ (Epson Connect
portal site)
http://www.epsonconnect.eu (Europe only)
You can view the Epson Connect guide by
double-clicking the
shortcut icon on the desktop.
Provides basic operating and troubleshooting
instructions on the product’s LCD screen. Select the
Help menu on the control panel.
Caution, Important and
Note
Caution, Important, and Note in this manual are
indicated as below and have the following meaning.
2
Basic Guide
Safety Instructions
Safety Instructions
Safety Instructions
❏ If the LCD screen is damaged, contact your dealer.
If the liquid crystal solution gets on your hands,
wash them thoroughly with soap and water. If the
liquid crystal solution gets into your eyes, flush
them immediately with water. If discomfort or
vision problems remain after a thorough flushing,
see a doctor immediately.
Read and follow these instructions to ensure safe use of
this product. Make sure you keep this guide for future
reference. Also, be sure to follow all warnings and
instructions marked on the product.
❏ Use only the power cord supplied with the product
and do not use the cord with any other equipment.
Use of other cords with this product or the use of the
supplied power cord with other equipment may
result in fire or electric shock.
❏ Be sure your AC power cord meets the relevant local
safety standard.
❏ Never disassemble, modify, or attempt to repair the
power cord, plug, printer unit, scanner unit, or
options by yourself, except as specifically explained
in the product’s guides.
❏ Unplug the product and refer servicing to qualified
service personnel under the following conditions:
The power cord or plug is damaged; liquid has
entered the product; the product has been dropped
or the casing damaged; the product does not
operate normally or exhibits a distinct change in
performance. Do not adjust controls that are not
covered by the operating instructions.
❏ Place the product near a wall outlet where the plug
can be easily unplugged.
❏ Do not place or store the product outdoors, near
excessive dirt or dust, water, heat sources, or in
locations subject to shocks, vibrations, high
temperature or humidity.
❏ Take care not to spill liquid on the product and not
to handle the product with wet hands.
❏ Avoid using a telephone during an electrical storm.
There may be a remote risk of electric shock from
lightning.
❏ Do not use a telephone to report a gas leak in the
vicinity of the leak.
Note:
The following provides safety instructions for ink
cartridges.
& “Replacing Ink Cartridges” on page 16
For New Zealand Users
General warning
The grant of a Telepermit for any item of terminal
equipment indicates only that Telecom has accepted
that the item complies with the minimum conditions for
connection to its network. It indicates no endorsement
of the product by Telecom, nor does it provide any sort
of warranty. Above all, it provides no assurance that any
item will work correctly in all respects with another item
of Telepermitted equipment of a different make or
model, nor does it imply that any product is compatible
with all of Telecom’s network services.
Telepermitted equipment only may be connected to the
EXT telephone port. This port is not specifically
designed for 3-wire-connected equipment.
3-wire-connected equipment might not respond to
incoming ringing when attached to this port.
The automatic calling functions of this equipment must
not be used to cause a nuisance to other Telecom
customers.
❏ Keep this product at least 22 cm away from cardiac
pacemakers. Radio waves from this product may
adversely affect the operation of cardiac
pacemakers.
3
Basic Guide
Control Panel Overview
Control Panel Overview
Note:
❏ Control panel design varies depending on location.
❏ Although the control panel design and what displayed on the LCD screen such as menu names and option names may
differ from your actual product, the method of operation is the same.
Button and LCD
Buttons Function
a
b
c
d
e - LCD screen displays menus. If your product has a touch panel, you can scroll the screen by
f
Turns the product on or off.
Returns to the top menu. When on the top menu, switches between the modes.
Displays the last number dialed. When entering numbers in fax mode, this inserts a pause
symbol (-) that acts as a brief pause during dialing.
Displays the Contacts list in fax mode.
swiping the LCD screen. Try swiping a little harder if the touch panel is slow to respond.
Cancels/returns to the previous menu.
4
Basic Guide
Paper and Media Handling
Buttons Function
g
h +, - Sets the number of copies.
i 0 - 9, *, # Specifies the date/time or the number of copies, as well as fax numbers. Enters alphanumeric
j
l, u, r, d, OK Press l, u, r, d to select menus. Press OK to confirm the setting you have selected and go to
next screen. When typing a fax number, l acts as a backspace key, and r inserts a space.
characters and switches between uppercase, lowercase, and numbers each time it is pressed.
It may be easier to use the software keypad to enter text instead of using these buttons.
Starts printing/copying/scanning/faxing in black and white.
k
l
m
u, d
Starts printing/copying/scanning/faxing in color.
Stops the current operation or initializes the current settings.
Scrolls the screen.
Lights
Lights Function
On when the product is on.
Flashes when the product is receiving data, printing/copying/scanning/faxing, replacing an
ink cartridge, charging ink, or cleaning the print head.
Stays on while the printer is connected to a network. Flashes while network settings are be ing
adjusted (green: Wi-Fi/orange: Ethernet).
Note:
For more information on the icons displayed on the LCD screen, see the Help on the control panel.
Paper and Media
Handling
Selecting Paper
The product automatically adjusts itself for the type of
paper you select in your print settings. That is why the
paper type setting is so important. It tells your product
what kind of paper you are using and adjusts the ink
coverage accordingly. The table below lists the settings
you should choose for your paper.
For this paper LCD paper type
Plain paper*
Epson Bright White Ink Jet
Paper*
Epson Ultra Glossy Photo
Paper
Epson Premium Glossy
Photo Paper
Epson Premium Semigloss
Photo Paper
Epson Glossy Photo Paper Glossy
Epson Photo Paper Photo Paper
1
1
Plain Paper
Plain Paper
Ultra Glossy
Prem. Glossy
Prem. Glossy
5
Basic Guide
Paper and Media Handling
For this paper LCD paper type
Epson Matte Paper –
Heavyweight
Epson Photo Quality Ink Jet
Paper
*1 You can perform 2-sided printing with this paper.
Matte
Matte
Loading Paper into the
Paper Cassette
Follow these steps to load paper:
a. Paper cassette 1
b. Paper cassette 2
* The availability of this part varies by product.
Pull out the paper cassette.
A
*
Note:
If the output tray has been ejected, close it before pulling
out the paper cassette.
Pinch and slide the edge guides to the sides of the
B
paper cassette.
Slide the edge guide to adjust to the paper size you
C
will use.
6
Basic Guide
Paper and Media Handling
Load paper toward the edge guide with printable
D
side face down, and check that the paper is not
sticking out from the end of the cassette.
Note:
❏ Paper cassette 2 supports plain paper size B5 or
larger only.
❏ Fan and align the edges of the paper before loading.
Slide the edge guides to the edges of the paper.
E
Note:
For plain paper, do not load paper above the H arrow
mark inside the edge guide.
For Epson special media, make sure the number of sheets
is less than the limit specified for the media.
Keep the cassette flat and slowly and carefully
F
reinsert it all the way into the product.
7
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