Dymo LABEL V.8 User Manual

User Guide

DYMO LabelTM v.8

No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford, L.P.

Trademarks

DYMO

Qui other countries.

All other trademarks are the property of their respective holders.

, DYMO Label, and LabelWriter are registered trademarks of Sanford, L.P.

ckBooks is a registered trademark and service mark of Intuit Inc. in the United States and

Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

What’s New In DYMO Label v.8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

What’s In This User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

What Version 7 Users Need to Know. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Upgrading to DYMO Label v.8 (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Upgrading to DYMO Label v.8 (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Label and Tape Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Choosing a Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Design Toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Choosing a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

LabelWriter Twin Turbo Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Label Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Intelligent Mail® Barcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Supported Label Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Tour DYMO Label Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Labels Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Designer Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Label Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Clip Art. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

Address Book Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Edit Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Print Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Zooming the Workspace (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Zooming the Workspace (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Adding My Return Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Adding My Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Finding Your Label Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Choosing a Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Printing Your First Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Correcting an Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Printing from the Desktop (Windows). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Using the QuickPrint Widget (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

iii

For Sheet Label Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

How To... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Add Style to Your Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Print Multiple Labels Quickly with Smart Paste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Print Quickly from Anywhere (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Print Quickly from Anywhere (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Print a Large Mailing List Continuously. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Create a Multi-Line CD Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Create a Two-Sided Label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Add Your Own Logo. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Moving Your Files to Another Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Changing the Intelligent Mail Barcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Sharing Label Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Removing the Sample Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Printing a Single Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Printing from the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Printing from the Desktop (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Using the QuickPrint Widget (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Printing Directly from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Printing Directly from Microsoft Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Printing Multiple Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Printing Multiple Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Printing Multiple Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Printing Multiple Labels Quickly with Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Printing Labels from a Database (Windows Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

About Smart Paste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Printing Multiple Labels Quickly with Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Printing from a Spreadsheet Using Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Printing from a Text File Using Smart Paste. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Printing from a Word Processor Using Smart Paste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Choosing a Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Printing to a LabelWriter Twin Turbo Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using Both Label Rolls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Adjusting the Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Changing the Tape Label Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Printing Cut Marks Between Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Setting the Default Copies to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Designing a Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Creating a New Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Modifying a Sample Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Saving a Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Adding Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Adding an Address Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Adding a Text Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Adding a Circular Text Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Adding an Image Object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Adding a Shape Object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Adding a Barcode Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Adding a Counter Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Adding a Date and Time Object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Adding Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Changing the Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Inserting a Symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Aligning Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Creating Vertical Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Modifying Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Aligning Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Rotating Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Resizing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Adding a Border to an Image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Adding a Border to a Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Adding Shading to Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Creating a Variable Text Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Using the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Creating a New Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Adding an Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Adding an Address from Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Correcting an Address Book Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Correcting Multiple Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Editing an Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Deleting an Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Using Outlook Contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Using the Mac Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Switching Address Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Searching the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Filtering the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Exporting an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Importing Data to an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Editing Address Book Keywords. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

Printing Labels from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using the Word Add-In (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using the Word Add-In (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using the Outlook Add-In (Windows Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Using the Excel Add-In (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

Using the Excel Add-In (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using the ACT! Add-In (Windows Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

About the DYMO Label Add-In for QuickBooks (Windows Only) . . . . . . . . . . . . . . . . . . . . . . . 68

Enabling the DYMO Label Add-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Printing a Single Label from QuickBooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Selecting Multiple Labels to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Printing Multiple Labels from QuickBooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Printing Labels for Letters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing Directly from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Customizing DYMO Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Adding My Return Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Adding My Logo. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Changing the Units of Measure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Hiding the Rulers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing the Default Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Helping to Improve DYMO Products (Windows Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Choosing the Startup Label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Setting the Default Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Setting Other Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Suppressing the File Save Prompt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Suppressing the Check Label Size Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Paste Button Automatically Prints. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Customizing Address Fixer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Removing Punctuation with Address Fixer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Setting the Capitalization Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Zooming the Workspace (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Zooming the Workspace (Mac). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

About Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Label Rolls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Label Cassettes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

About Label Rolls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

About Label Cassettes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Finding Your Label Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Buying Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

About Custom Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

About Network Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Sharing a Printer (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Sharing a Printer (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Adding a Network Printer (Windows). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Adding a Network Printer (Mac) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Using a LabelWriter Print Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Using a Print Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Firmware Versions That Support Print Servers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

Updating the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Contacting DYMO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Internet Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Documentation Feedback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91

Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93

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DYMO Label v.8 has been completely redesigned to make it easier than ever to design and print labels.

Review the following topics to learn about what's new and what's changed in DYMO Label v.8.

► What's New in DYMO Label v.8

► What Version 7 Users Need to Know

► Tour DYMO Label Software

What’s New In DYMO Label v.8

DYMO Label v.8 has been completely redesigned making it even easier for you to design and print labels. In addition to all the features you are familiar with, the following new features are now available:

▪ Visually choose your label type from the Labels tab.

▪ View and print your Outlook or Mac Address Book contacts from the Address Book tab.

▪ Design more visual labels using the Clip Art library.

▪ Filter and search the Address Book.

▪ Correct multiple addresses at once with Address Fixer.

▪ Import an Excel spreadsheet directly into the Address Book.

In addition:

▪ All of the Add-Ins now include the Quick Print feature. (Windows only)

▪ Labels can now be printed quickly from the desktop.

Introduction

What’s In This User Guide

This User Guide contains the same information as the Help included with DYMO Label v.8. In this User Guide you will find the following chapters:

What's New in DYMO Label v.8 Gives an overview of the new features in DYMO Label v.8.

What Version 7 Users Need to Know Provides information that users upgrading from Version 7 need to

Tour DYMO Label v.8 Gives an overview of the DYMO Label v.8 software main

Getting Started Contains topics to help new users start printing labels right away.

How To Gives you some ideas about how you can do more with your labels

Frequently Asked Questions Contains answers to commonly asked questions.

Printing Labels Describes all the options for quickly printing labels from with DYMO

Designing a Layout Describes how to create or modify label layouts to create your own

Using the Address Book Describes how to use the DYMO Address Book and how to print

know to work in DYMO Label v.8.

working areas.

and get the most out of DYMO Label software.

Label v.8, from the desktop, and from other applications.

custom label designs.

labels from your Outlook Contacts or Mac Address Book.

Printing Directly from Other Applications

About Labels Describes thermal printing and the different types of labels available

About Network Printing Contains information about print to labels printers over a network.

Updating the Software Describes how to obtain software updates as they become available.

Describes how to print labels using DYMO Add-Ins for Microsoft Office applications, ACT!, and QuickBooks.

for DYMO label printers.

What Version 7 Users

If you are used to working in DYMO Label software version 7.8 and earlier, this topic offers some important information you need to know when working in DYMO Label v.8.

Upgrading to DYMO Label v.8 (Windows)

The first time you start DYMO Label v.8, the DYMO Label First Run wizard guides you through the following procedures:

▪ Importing your settings from an earlier version of the software

Many of your previous settings can be imported; including your default font, default label file folder, default return address, and your startup label settings. In addition, all of your Address Books are automatically converted to the new Address Book format and copied into the new default Address Book folder.

▪ Choosing to participate in the DYMO Product Improvement Program

▪ Registering your DYMO label printer

Need to Know

Upgrading to DYMO Label v.8 (Mac)

Many of your previous settings are imported when you install DYMO Label v.8. Some of the settings that are imported from earlier versions of the software include: your default font, default label file folder, default return address, and your startup label settings. In addition, all of your Address Books are automatically converted to the new Address Book format and copied into the new default Address Book folder.

Label and Tape Editors

The Label and Tape editors are combined into one editor in DYMO Label v.8. You now design tape labels in the same manner and using the same label objects as die-cut labels.

Choosing a Label

The Label Files list in version 7 has been replaced with the Labels tab in DYMO Label v.8. On this tab, you can choose the label type you want to use visually by shape and size. You can also choose from several different layouts for each label. You can find your most recently printed labels by clicking Recently Printed Labels at the bottom of the tab.

Design Toolbar

The design objects that were located on the Design toolbar are now located on the Designer tab. Double-click or drag an object to place the object on the current label. In addition, you can now choose from a wide selection of clip art to add to your labels.

Choosing a Printer

All the label printers that are installed on your computer are now shown in the print area of the main window.

LabelWriter Twin Turbo Users

Each label roll shows up in the printer list as a separate printer. The label roll that you will print to is indicated by a green arrow and is bordered in blue . For example:

Twin Turbo with

Left Roll selected

Label Files

If you chose not to import your previous settings, Label Files that you create are now stored in the following folder:

C:\Documents and Settings\<your user name>\My Documents\DYMO Label\Labels

Note You can open your version 7 label files with DYMO Label v.8. However, label designs for tape labels may not be formatted correctly.

Address Book

Address Books are now stored in the following folder:

C:\Documents and Settings\<your user name>\My Documents\DYMO Label\Address Books

Note You can open all your version 7 Address Books with DYMO Label v.8.

Intelligent Mail® Barcode

The Intelligent Mail barcode is now used by the USPS instead of the POSTNET barcode to represent the nine-digit (ZIP+4) code on your labels.

Supported Label Printers

Most LabelWriter 300 series printers and all of the LabelWriter 400 and 450 series label printers are supported. In addition, the new LabelWriter 4XL four-inch wide label printer is now supported. See the Read Me file for a complete list of supported printers.

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Tour DYMO Label Software

DYMO Label software includes the following features:

▪ Toolbars - quickly access frequently used features.

▪ Edit Area - format your label and see a WYSIWYG preview of your label.

▪ Labels Tab - choose your label type and layout, or choose a previously created label.

▪ Designer Tab - quickly insert a variety of objects onto your label.

▪ Address Book Tab - manage your Address Book and easily insert entries onto your label.

▪ DYMO Online - quickly access the DYMO Label Web site for tips, how-tos, FAQs, and

special offers.

Labels Tab

The Labels tab displays all of the available label types and some previously created and printed labels. You can choose a saved or recently printed label to print or edit, or you can choose a new label type and layout to begin creating a new label.

The Labels tab consists of the following:

▪ Label Types

Label Types displays a preview of all the available label types. You can visually choose your label type and then a label layout to begin creating a new label. You can filter the label types to display by category.

▪ Saved Labels

Saved Labels displays all your recently saved labels, ready for you to use again.

▪ Recently Printed Labels

Recently Printed Labels displays the last 24 labels printed. Each time you print a label, that label is stored under Recently Printed Labels. You can view your recently printed labels and choose one to print or edit.

Designer Tab

You create your own label design by adding objects to a new or existing label layout.

Each piece of information on a label is a separate object. For example, the logo is an Image object, the return address is a fixed Text object, the date is a Date and Time object, and so on.

You can add the following types of objects to your label from the Designer tab:

Label Objects

Address

▪

▪ Text

▪ Counter

▪ Date and Time

▪ Barcode

▪ Shape, such as lines, rectangles, circles, and

so on

▪ Image from your local computer

▪ Circular Text

Clip Art

DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels.

Address Book Tab

The Address Book tab displays a list of all the contacts in the current Address Book. DYMO Label software includes a sample address book for you to use as you learn how to work with the Address Book. You can add, delete, or edit entries in this sample Address Book. Or, you can create a new one that contains only your contacts and with a name you prefer. Alternatively, if you already have all your contacts saved in Outlook or your Mac Address Book, you can choose to display those contacts on the Address Book tab.

From the Address Book tab, you can do the following:

▪ Quickly add an address to a label

▪ Select multiple addresses to print

▪ Add, delete, and edit addresses in a

DYMO address book

▪ Correct addresses and add the

ZIP+4 code with Address Fixer (For US addresses only)

▪ Switch to a different Address Book

▪ View and print your Outlook or Mac

Address Book contacts

▪ Search for one or more addresses

▪ Filter the Address Book to view only the

addresses you want

Tip To select or clear the check boxes for all addresses, choose Select All or Select None from the Address Book right-click menu.

Edit Area

The Edit area is the main workspace for creating labels. A WYSIWYG (what you see is what you get) preview of your label is displayed in the Edit area. As you add objects to your label or change the formatting on your label, you can immediately see how your label will print.

The Edit area includes the following features:

▪ A toolbar for quickly formatting your label text.

▪ Quick access to label layouts.

▪ A preview of your label.

Print Area

The Print area includes several options for printing your labels. If you have more than one DYMO label printer installed, you can select which printer you want to print to.

From the Print area, you can do the following:

▪ Choose a label printer to print your labels to.

▪ Select the number of copies of each label to print.

▪ See the total number of labels that will print.

▪ Print your labels.

If you have more than one address selected in the Address Book, you can do the following:

▪ Choose to print all the addresses that you have selected in the Address Book.

▪ Choose to print only the label that is displayed in the Edit area.

Zooming the Workspace (Windows)

There are several options available for zooming the workspace. You can zoom just the label in the Edit area, or you can zoom the entire DYMO Label window.

To zoom the label

► Do one of the following:

• Move the slider at the bottom-right of the Edit area.

• Click at the bottom-right of the Edit area to zoom the label to fit the Edit area.

• From the View menu, point to Zoom Label, and then select a zoom level for the label.

To zoom the DYMO Label window

► From the View menu, point to Zoom Window, and then move the slider to set the zoom level.

Zooming the Workspace (Mac)

There are several options available for zooming the label in the Edit area.

To zoom the label

► Do one of the following:

• Move the slider at the bottom-right of the Edit area.

• Click at the bottom-right of the Edit area to zoom the label to fit the Edit area.

• From the Layout menu, point to Zoom Label, and then select a zoom level for the label.

DYMO Label software includes many options for quickly and easily designing and printing labels. You can visually choose the label type and layout you want, select and insert your default logo and return address, and even print directly from the desktop without opening DYMO Label software.

Review the following topics to start using DYMO Label software.

▪ Adding My Return Address

▪ Adding My Logo

▪ Finding Your Label Type

▪ Choosing a Layout

▪ Printing Your First Label

▪ Correcting an Address

▪ Printing from the Desktop (Windows)

▪ Using the QuickPrint Widget (Mac)

Adding My Return Address

When you add a default return address, you can choose to automatically insert this return address information into an Address or Text object when needed. You can change your default return address at any time through the Preferences settings.

To change or add your return address

1 Do one of the following:

• For Windows, choose Preferences from the Edit menu.

• For Mac, choose Preferences from the DYMO Label menu.

The Preferences dialog box appears.

2 If necessary, select the User information tab.

3 Enter your address in the Default return address box, and then click OK.

Getting Started

Adding My Logo

You can select an image file to use as your default logo. Once you have selected your default logo, you can quickly add your logo to any label you create. You can change your default logo at any time.

You can use the following types of graphic files for your default logo:

BMP GIF PNG

JPG TIF

To add or change your default logo

1 Do one of the following:

• For Windows, choose Preferences from the Edit menu.

• For Mac, choose Preferences from the DYMO Label menu.

The Preferences dialog box appears.

2 If necessary, select the User information tab.

3 Under Default logo, click Browse.

The Open dialog box appears.

4 Navigate to and select the image file you want to use as your default logo, and then

click Open.

A preview of the image is displayed in the dialog box.

5 Click OK.

Finding Your Label Type

A preview of each of the different label types is displayed in the Label Types section on the Labels tab. These previews help you to visually choose an appropriate label.

The name and dimensions for each label type are located under the preview for each label type.

To find your label type

1 Find the name and dimensions for your label type on the packaging that your labels came in.

2 Locate your label in the Label Types list and verify that the name and dimensions match those

that appear on your label packaging.

3 To further confirm that you have located the correct label type, do the following:

a Click next to the label type name.

b Locate the SKU for your label on the label packaging.

c Verify that the SKU on your label packaging matches one of the SKU in the list.

Choosing a Layout

The Label Types section of the Labels tab displays a preview of all the different label types.

Each label type has several sample layouts available. You can choose one of these layouts to use as is or as a starting point for designing a new layout.

A list of SKUs for that label type is displayed.

To choose a label layout

1 Select the Labels tab.

2 Under Label Types, select the label type you want to use.

Several sample layouts are displayed.

3 Select the layout that you want to use.

The label layout that you selected is displayed in the Edit area.

Tips

• Click to display detailed information about a label type to either match the labels you

already have or find out which labels to order.

• You can filter the types of labels displayed by selecting a label category from the Show list

at the top of the Labels tab.

Printing Your First Label

Printing labels is as easy as selecting a label type and layout, entering your data, and clicking print.

To print your label

1 From the Labels tab, choose a label type that matches the labels loaded in the printer.

2 In the Edit area, enter some text or an address on the label.

3 If necessary, select the printer you want to print to.

4 Enter the number of copies to print in the Print copies box.

Note You can also select the number of copies to print using the up and down arrows.

5 Click .

Correcting an Address

Using DYMO Address Fixer, you can check an address that you have added to your label against a database of US addresses, correct any mistakes, and automatically add the complete nine-digit ZIP+4 code.

To correct an address

1 Enter an address into an Address object on your label.

2 Click in the toolbar.

The corrected address with the ZIP+4 code is displayed on the label in the Edit area.

Printing from the Desktop (Windows)

Using QuickPrint, you can quickly print a label directly from your desktop without opening DYMO Label software.

To print from the desktop

1 Double-click in the notification area.

DYMO QuickPrint starts.

Note If is not displayed in the notification area, from the Start menu, point to All Programs, DYMO Productivity Software, and then choose DYMO QuickPrint.

2 Enter the text you want to print on your label.

3 (Optional) Click Address Fixer to verify and correct the address you entered.

4 Do the following to select the print options:

a Choose a label layout to use when printing from the Select label layout list.

b If necessary, choose a printer to print to from the Select printer list.

c (Twin Turbo Only) Choose the label roll to print to from the Select label roll list.

Note You can also click Options to select a different printer and to visually choose the label

type or layout.

5 Click Print.

Using the QuickPrint Widget (Mac)

Using the QuickPrint widget, you can quickly print a label directly from your desktop without opening DYMO Label software.

To use the QuickPrint widget

1 Press F12 to display the widgets.

2 In the DYMO QuickPrint widget, enter or paste the text you want to print on your label.

3 Optionally, click in the bottom-right corner of the widget to:

• Change the label layout.

• Change the position of the Intelligent Mail barcode before printing.

• Choose a different label printer.

4 Click .

For Sheet Label Users

You can print labels from data that is formatted as a table in Microsoft Word using the DYMO Label Word Add-in. For example, an address list previously set up for printing on sheet labels is typically formatted as a table.

When you print a group of table cells using the Word Add-in, each cell is treated as a separate address (or text block) and printed on a separate label. You can print all or some of the cells in a table.

You can use the add-in to preview the labels and change the label properties before printing, or you can use Quick Print to print labels using the last selected settings.

To print labels from a table

1 Do one of the following:

• To print a label for each cell in the table, place the cursor anywhere inside the table.

• To print a label for only some of the cells in the table, select the cells you want to print.

2 Click Print in the toolbar.

The DYMO Word Add-In dialog box appears.

3 Make any necessary changes to the text to be printed.

Note You can make edits to the data in the text box, however, these edits will not be reflected

in the original data.

4 If you selected more than one table cell, click Next to review the data for each label.

5 (Optional) Click Address Fixer to verify and correct any addresses you selected.

6 Do the following to select the print options:

a Choose a label layout to use when printing from the Select label layout list.

b If necessary, choose a printer to print to from the Select printer list.

c (Twin Turbo Only) Choose the label roll to print to from the Select label roll list.

Note You can also click Options to select a different printer and to visually choose the label

type or layout.

7 Click Tes t Pr i nt to print a single label and verify that all settings are correct.

8 Click Print.

A label prints for each table cell you selected.

Tip Click Quick Print to print labels using the last selected settings.

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The topics in this section will give you some ideas about how you can do more with your labels and get the most out of DYMO Label software.

DYMO offers a wide variety of labels in many different shapes and sizes. Here are just a few of the things that you can do with DYMO Label software:

▪ Add Style to Your Labels

▪ Print Multiple Labels Quickly with Smart Paste

▪ Print Quickly from Anywhere

▪ Print a Large Mailing List Continuously

▪ Create a Multi-Line CD Label

▪ Create a Two-Sided Label

▪ Add Your Own Logo

Add Style to Your Labels

DYMO Label software includes many options for adding style to your labels.

The following are just some of the options that are available for enhancing the appearance of your labels.

▪ Add clip art to your label

▪ Insert symbols

▪ Add a border to an image

▪ Add a border to your label

▪ Use any font installed on your system

▪ Add vertical text to your label

▪ Add shading to your label

How To...

Print Multiple Labels Quickly with Smart Paste

When you use Smart Paste to print labels, the labels are formatted using the current label layout. You can print using data from the clipboard or from a text or delimited file.

To print multiple labels from the clipboard

1 Copy the text you want to print as labels to the clipboard.

2 Choose Smart Paste from Clipboard from the Edit menu.

A dialog box appears telling you how many labels will be printed.

3 Click OK.

The indicated number of labels are printed.

To print multiple labels from a text file

1 Choose Smart Paste from File from the Edit menu.

The Open dialog box appears.

2 Navigate to and select the text or CSV file that contains the data, and then click Open.

A dialog box appears showing how many labels will be printed.

3 Click OK.

The indicated number of labels are printed.

Print Quickly from Anywhere (Windows)

DYMO Label now includes QuickPrint which is located in the notification area of your desktop. Now you can drag or paste addresses from any program or web page into QuickPrint and print a label without opening the DYMO Label program.

To use QuickPrint

1 Double-click in the notification area.

DYMO QuickPrint starts.

2 Drag, paste, or type the text you want to print on your label.

3 Click Print.

From QuickPrint, you can choose to:

▪ Check the address with Address Fixer before printing.

▪ Change the label layout.

▪ Choose a different label printer.

Print Quickly from Anywhere (Mac)

DYMO Label now includes a QuickPrint widget which you can use to quickly print a label without opening the DYMO Label program.

To use the QuickPrint widget

1 Press F12 to display the widgets.

2 In the DYMO QuickPrint widget, enter or paste the text you want to print on your label.

3 Click .

From the QuickPrint widget, you can click in the bottom-right corner to do the following:

▪ Change the label layout.

▪ Change the position of the Intelligent Mail barcode before printing.

▪ Choose a different label printer.

Print a Large Mailing List Continuously

The LabelWriter Twin Turbo printer can automatically switch from one label roll to the other when you need to print more labels than are left on a roll. For example, suppose you are printing a mailing list that contains 225 addresses and the left label roll only contains about 100 labels. You can select to use both rolls, and when the printer runs out of labels on the left roll, the labels automatically begin printing on the right roll until all the labels are printed.

Note To use this selection, you must have the same type of labels loaded on each side of the printer.

To use both rolls

1 Load the same type of labels on each side of the printer.

2 Select the Use both rolls check box in the Print area.

When you select the Use both rolls check box, the selected printer image changes to show that both rolls will be used.

Create a Multi-Line CD Label

You can create multi-line CD labels by adding multiple Circular Text objects to your label.

Create a Two-Sided Label

You can quickly create a two-sided label using the mirror text effect in DYMO Label software. When you apply this effect, a mirror image of the contents of the object is placed above the original contents. This is useful for creating two-sided file folder labels using address labels or for creating tent-shaped cards for place cards.

The mirror effect can be applied to Address, Text, Counter, and Date and Time objects.

To create a two-sided file folder label

1 Create an address label that contains a Text object.

2 If necessary, resize the Text object so that the object fills the label.

3 Enter the text for your label in the Text object.

4 Right-click the object and choose Properties.

The Text Object Properties dialog box appears.

5 Under Text effects, select the Mirror check box, and then click OK.

A mirror image of the text is added to your label.

6 Click .

7 Place the label on your file folder so that the center of the label folds over the top of the

file folder.

The text is visible from both sides of the folder.

Add Your Own Logo

You can select an image file to use as your default logo. Once you have set your default logo file, you can quickly add the selected image to any label you create.

To add a logo or custom image

1 Double-click Image on the Designer tab.

The Image Object Properties dialog box appears.

2 Select Use default logo file under Select image source.

3 Select the desired alignment, scale, and border options for the image, and then click OK.

Your default logo is added to your label.

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