Dymo Label Manager PC User Manual

User Guide

Declaration of Conformity

DYMO Corporation 44 Commerce Road Stamford, CT 06902-4561 Phone: (203) 355-9000 Fax: (203) 355-9090

Equipment Information Description: Direct Thermal Printer Model: LabelMANAGER PC (18949)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC (Federal Communications Committee) rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try correcting the interference by one or more of the following measures:

•

Reorient the receiving antenna.

•

Increase the separation between the equipment and the receiver.

•

Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.

•

Use shielded cables to connect this device to computers.

•

Consult the dealer or an experienced radio/TV technician for help.

WARNING Changes or modifications to this unit not expressly approved by the party responsible for

Certification

Trademarks

You may find helpful the following booklet, prepared by the FCC: Interference Handbook. This booklet is available from the U.S. Government Printing Office, Superintendent of Documents, Washington, DC 20402-9325.

compliance could void the user’s authority to operate the equipment and void the manufacturer’s warranty.

This device has been tested and complies with the requirements of:

UL 1950

EN60950: Low Voltage Directive Product Safety

FCC Part 15 Class B

EN55022: Radiated and Conducted Emissions B

EN50082-1: Generic Immunity ESD, RF, and Transient Susceptibility

LabelWriter is a registered trademark of DYMO Corporation. DYMO is a registered trademark of Esselte Corporation. All other trademarks are properties of their respective holders.

Chapter 1

Getting Started

Chapter 2

Making Labels

Contents

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Installing LabelMANAGER PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Registering the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

The LabelMANAGER PC Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Ordering Tape Cassettes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Getting Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Designing a Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Printing Labels from a List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Printing from Other Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Print Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Chapter 3

Service and Support

Cleaning the LabelMANAGER PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Troubleshooting the LabelMANAGER PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Contacting DYMO. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Appendix A

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Technical Specifications

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

iii

The DYMO LabelMANAGER PC electronic labelmaker allows you to quickly print high-quality permanent labels directly from your PC. With your LabelMANAGER PC, you can create labels that include borders, graphics, formatted text, and date & time stamps. You can even print labels horizontally or vertically.

The LabelMANAGER PC also supports multi-label printing with the Smart Paste command. This feature allows you to print labels by copying multiple entries from a word processor, spreadsheet, or other type of program.

Installing LabelMANAGER PC

In addition to this User Guide, the LabelMANAGER PC is shipped with a Quick Start card. Follow the instructions in the Quick Start card to install the hardware and software.

Chapter 1

Getting Started

Registering the Software

The first time you start the LabelMANAGER PC application, you will be asked to register the software. We highly recommend that you register your LabelMANAGER PC so that you can receive customer support, information on product updates, and special announcements from DYMO.

If you choose not to register the software at this time, you will be prompted the next several times you start the program. You can register the software at any time by selecting Register Now from the Help menu.

To register the software

Select Register Now from the Help menu. The Welcome dialog box appears.

Click Register Now . The Registration Wizard appears.

Complete all of the required fields on the registration form and click Next . Required fields are labeled in bold type.

Answer the questions presented on the next two screens and click Next . The Registration dialog box appears.

Choose to register over the Internet or print the registration form for mail or fax registration. If you choose to register over the Internet, wait a few seconds while your information is

transmitted to DYMO. To register by mail or fax, click Print to print the completed registration form, and mail or fax

the form to the location printed on the form.

Getting Started

The LabelMANAGER PC Window

The LabelMANAGER PC is easy to learn because the main window consists of menus and toolbars similar to those of popular word processing programs.

This section summarizes the commands available to you. For more detailed information about a particular command, refer to the Help.

To start LabelMANAGER PC

➤

Select Start > Programs > LabelMANAGER PC > LabelMANAGER PC .

The LabelMANAGER PC main window is displayed.

Standard Toolbar

Formatting Toolbar

Tape Settings Toolbar

Rulers

Text Area

File Menu

The following commands are available from the File menu.

Toolbar

Icon

Menu Command

New Clears the label text. If the label has been modified, prompts you to save the

Open Displays the Open File dialog box to select a label file to open. If the

Save Saves the current label to disk.

Save As Allows you to name the label prior to saving.

Printer Setup Displays the Printer Setup dialog box and allows access to the Driver

Print Prints the current label. The menu command displays a dialog box asking

Exit Exits the program. If the current label has not been saved, prompts you to

Description

changes.

current label has been modified and not saved, prompts you to save the changes.

Properties.

how many copies to print.

save the changes.

The LabelMANAGER PC Window

Edit Menu

Insert Menu

The following commands are available from the Edit menu.

Toolbar

Icon

Menu Command

Undo Undoes the last action.

Redo Redoes the last action after an Undo.

Cut Cuts the selection to the clipboard.

Copy Copies the selection to the clipboard.

Paste Pastes the clipboard contents onto the label.

Smart Paste Performs a multi-label paste. See “Printing Labels from a List” on page 10.

Select All Selects the entire contents of the label.

Zoom Zooms in or out on the current label.

Options Displays the Options dialog box.

Description

The following commands are available from the Insert menu.

Format Menu

Toolbar

Icon

Menu Command

Symbol Displays the Insert Symbol dialog box. See “Adding Special Characters” on

Date &Time Displays the Insert Date and Time dialog box. See “Adding a Date and Time

Picture Allows you to insert a picture from the clipboard or from a file. See “Adding

Description

page 7.

Stamp” on page 8.

Graphics” on page 9.

The following commands are available from the Format menu.

Menu Command Description

Font Allows you to apply a font to the selected text.

Borders Allows you to add a border around the contents of the label and may reduce the

size of the text and graphics. See “Adding Borders” on page 7.

Tabs Allows you to set tabs.

Tape Cassette Color Allows you to select the tape cassette color combination currently in the printer

to provide optimal print quality. See “Tape Cassette Color Setting” on page 14.

Toolbars Allows you to show or hide the Standard, Formatting, and Tape Settings

toolbars.

Getting Started

Help Menu

The following commands are available from the Help menu.

Menu Command Description

Contents Displays the Help Table of Contents.

Help Index Displays the Help Index.

About Displays the current version of the software.

Ordering Tape Cassettes

The LabelMANAGER PC uses DYMO D1 tape cassettes. The tape cassettes are available in 1/4” (6 mm), 3/8” (9 mm), 1/2” (12 mm), 3/4” (18 mm), and 1” (24 mm) widths, and come in a variety of colors.

For a complete list of D1 tapes and the names of dealers who sell the tapes, visit the DYMO Web site at www.dymo.com or call DYMO Sales. See “Contacting DYMO” on page 19.

Getting Help

The LabelMANAGER PC software includes extensive Help. At times in this manual, you will be directed to the Help for more detailed discussion or instructions on various topics.

To access the Help

Select Contents or Help Index from the Help menu.

Select the topic you want to read about.

The Help can also be accessed by pressing F1 in most windows and dialog boxes to display context-sensitive help.

The LabelMANAGER PC can print your labels horizontally or vertically with text in a variety of fonts, sizes, and styles. You can add borders, graphics, and special characters. You can also add a date and time stamp to your labels.

This chapter will give you an overview of creating and printing labels with LabelMANAGER PC. For more information on any of these features, refer to the Help.

Designing a Label

The instructions in the Quick Start card showed you how to print your first label. In this section, we will show you how to print a label that needs to fit a file folder tab. You can format the label text and then save the label for future use.

When designing a label, the first items to consider are the width of the label tape onto which you will print and the length of the area where you will place the label. For this example, we will create a label that will fit on a file folder tab. The total label length must be no more than 3 1/2” (8.5 cm) and we will print on label tape with a width of 1/2” (12 mm).

Chapter 2

Making Labels

To create a label

Start the LabelMANAGER PC program. The main window appears.

+ 19 hidden pages