Canon MP 1000 User Manual

MultiPASS 1000

USER’S MANUAL

Canon

This manual is copyrighted by Canon U.S.A., Inc. with all rights reserved. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of Canon U.S.A.

Disclaimer

Canon U.S.A., Inc. has reviewed this manual thoroughly to ensure that it will be an easy to use guide to your Canon MultiPASS 1000 Document Processing System. All statements, diagrams, technical information, and recommendations in this manual and in any guides or related documents are believed reliable, but the accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor should they be understood to be, representations or warranties concerning the products described.

Your MultiPASS 1000 and the software media included with your unit have been sold to you subject to the limited warranties set forth in the warranty card and license agreement enclosed with the respective product. All software is licensed AS IS, as described in the license agreement enclosed with the software diskette. Further, Canon U.S.A. reserves the right to make changes in the specifications of the products described in this manual at any time without notice and without obligation to notify any person of such changes.

If you have any questions regarding your MultiPASS 1000 or the information in this manual, please call the Canon U.S.A. Consumer Information Center at 1-800-828-4040.

ii Contents

Trademarks

Canon is a registered trademark and MultiPASS is a trademark of Canon Inc.

CompuServe is a registered trademark of CompuServe Information Services, Inc.

Centronics is a registered trademark of Centronics Data Computer Corporation.

Epson is a registered trademark of Seiko Epson Corporation. Epson LQ is a trademark of Epson America, Inc. IBM is a registered trademark and IBM Proprinter is a trademark

of International Business Machines Corporation. IEEE is a trademark of Institute of Electrical and Electronic

Engineers, Inc. Microsoft is a registered trademark and Windows is a trademark

of Microsoft Corporation. All other trademarks identified herein are the property of their

respective owners.

As an Energy Star Partner, Canon has determined that the MultiPASS 1000 meets the Energy Star guidelines for energy efficiency.

Contents iii

USERS IN U.S.A.

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT

A. Location

B. Order Information

[e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones]. A dedicated extension off a PBX unit without “Call Waiting” can be used with your fax unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

Supply a suitable table, cabinet, or desk. See Appendix A for the unit’s dimensions and weight.

1. Only a single line, touch tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE or IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards

C. Power Requirements

This equipment should be connected to a standard 120 volt AC, threewire grounded outlet only. Do not connect this unit to an outlet or power line shared with other appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers, and machines of this sort generate noise which often interferes with communications equipment and the sending and receiving of documents.

CONNECTION OF THE EQUIPMENT

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs.

IN CASE OF EQUIPMENT MALFUNCTION

Should any malfunction occur which cannot be corrected by the procedures described in this User’s Guide, disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is

iv Contents

completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility locations can be obtained by calling the Canon U.S.A. Consumer Information Center.

CANON U.S.A. CONSUMER INFORMATION CENTER

MONDAY THROUGH FRIDAY 9

1-800-828-4040

A.M. TO 6 P.M. EST

EXCEPT HOLIDAYS.

RIGHTS OF THE TELEPHONE COMPANY

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

WARNING

Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one of the following measures:

❏ Re-orient or relocate the receiving antenna. ❏ Increase the separation between the equipment and receiver. ❏ Connect the equipment into an outlet on a circuit different from that

to which the receiver is connected.

❏ Consult the dealer or an experienced radio/TV technician for help.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your MultiPASS 1000, you should complete registering your number and name. See Chapter 3,

Registering Information in the MultiPASS 1000, for details.

Contents v

USERS IN CANADA

PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT

A. Location

Supply a suitable table, cabinet, or desk. See Appendix A for the unit’s dimensions and weight.

B. Order Information

1. Provide only a single-line to touch-tone or rotary

2. Order an RJ11-C modular jack (USOC code), which should

telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

be installed by the phone company. If the RJ11-C jack is not present, installation cannot occur.

Order a normal business line from your telephone company’s business representative. The line should be a regular voice grade line or equivalent. Use one line per unit.

DDD (DIRECT DISTANCE DIAL) LINE or IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

Canon recommends an individual line following industry standards [e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones]. A dedicated extension off a PBX unit without “Camp On” signals is also permissible with a fax unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners, or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular jack should be relatively close to the power outlet to facilitate installation.

NOTICE

The Canadian Department label identifies certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction.

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Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

The Load Number (LN) assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device, to prevent overloading. The termination on a loop may consist of any combination of devices subject only to the requirements that the total of the Load Numbers of all the devices does not exceed 100.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. Information regarding authorized service facility locations can be obtained by calling the nearest Canon Service Center below.

Canon Canada Inc.

WESTERN CANADA 2828 16th Street, N.E., Calgary, Alberta T2E 7K7 Telephone: (403) 291-4350

ONTARIO 6390 Dixie Road, Mississauga, Ontario L5T 1P7 Telephone: (905) 795-2146

QUEBEC & MARITIME PROVINCES 10652 Côte de Liesse, Montreal, Quebéc H8T 1A5 Telephone: (514) 631-8821

Users should ensure for their own protection that the electrical ground connections power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.

Contents vii

viii Contents

Contents

Chapter 1 Before You Begin ...................................................................................... 1-1

Features and Benefits ................................................................................. 1-3

Using Your Documentation ...................................................................... 1-5

Customer Support ...................................................................................... 1-6

Canon U.S.A. ....................................................................................... 1-6

Canon Canada ..................................................................................... 1-6

Important Safety Instructions ................................................................... 1-7

Chapter 2 Getting Started .......................................................................................... 2-1

Selecting a Location for Your MultiPASS 1000 ...................................... 2-2

Unpacking the MultiPASS 1000 ............................................................... 2-4

Removing the Shipping Materials .................................................... 2-6

Learning the MultiPASS 1000 Controls and Connections ................... 2-7

From the Front ..................................................................................... 2-7

From the Side ....................................................................................... 2-8

Handset ................................................................................................ 2-9

Operation Panel .................................................................................. 2-10

Numeric Keypad ................................................................................. 2-11

Function Buttons and Lights ............................................................. 2-12

One-touch Speed Dialing Keypad .................................................... 2-13

Fax/Telephone Operation Buttons .................................................. 2-14

Setting Up the MultiPASS 1000 ................................................................ 2-15

Attaching the Handset ....................................................................... 2-15

Installing the Paper Cassette ............................................................. 2-16

Connecting the Telephone Line ........................................................ 2-20

Attaching the Parallel Cable .............................................................. 2-20

Attaching the Power Cord ................................................................. 2-22

Installing the Ink Cartridge ............................................................... 2-23

Attaching the Document Supports ................................................... 2-27

Attaching the One-touch Speed Dialing Faceplate ........................ 2-29

Testing the MultiPASS 1000 ..................................................................... 2-30

Printing the Help List ......................................................................... 2-30

Chapter 3 Registering Information in the MultiPASS 1000 ................................ 3-1

Guidelines for Registering Information .................................................. 3-1

Using the Menu System ..................................................................... 3-2

Entering a Number ............................................................................. 3-3

Entering a Name ................................................................................. 3-4

Personalizing Your MultiPASS 1000 ....................................................... 3-6

Identifying Your Documents ............................................................ 3-6

Setting the Date and Time ................................................................. 3-7

Registering Your Fax Number .......................................................... 3-8

Registering Your Name ...................................................................... 3-10

Customizing the MultiPASS 1000 Operations ....................................... 3-13

Customizing Your ID.......................................................................... 3-13

Customizing the LCD Display .......................................................... 3-15

Customizing MultiPASS 1000 Sounds ............................................. 3-16

Contents ix

Chapter 4 Preparing Documents and Making Copies .......................................... 4-1

Preparing Documents ................................................................................ 4-1

Feeding Documents ................................................................................... 4-3

Adding Pages While Sending ........................................................... 4-5

Making Copies ............................................................................................ 4-6

Receiving a Fax While Making a Copy ............................................ 4-8

Adjusting the Paper Cassette for Legal-size Paper ............................... 4-9

Chapter 5 Sending Fax Documents .......................................................................... 5-1

Sending a Document Using Regular Dialing ......................................... 5-2

Sending a Document Directly .................................................................. 5-4

Sending a Document from Memory ........................................................ 5-6

Sending Procedures ................................................................................... 5-10

Sending Large Documents ................................................................ 5-10

Customizing the Transmission Mode .............................................. 5-10

Transmitting the Document .............................................................. 5-11

Selecting Document Settings .................................................................... 5-12

Type of Document .............................................................................. 5-12

Density Control ................................................................................... 5-14

Setting Up Special Transmission Procedures ........................................ 5-15

ECM Sending ....................................................................................... 5-15

Auto Redial .......................................................................................... 5-17

Customizing the Transmission Speed ..................................................... 5-19

Chapter 6 Using Automatic Dialing ......................................................................... 6-1

Using One-touch Speed Dialing .............................................................. 6-1

Registering Your Most Frequently Called Fax Numbers .............. 6-1

Sending a Document Using One-touch Speed Dialing ................. 6-3

Registering Your Most Frequently Called Telephone

Numbers ........................................................................................... 6-4

Making a One-touch Speed Dialing Telephone Call ..................... 6-6

Using Coded Speed Dialing Numbers .................................................... 6-7

Registering Coded Speed Dialing Numbers ................................... 6-7

Using Coded Speed Dialing for Fax Numbers ............................... 6-9

Using Coded Speed Dialing for Telephone Numbers ................... 6-9

Using Group Dialing ................................................................................. 6-10

Registering Group Dialing Numbers ............................................... 6-10

Sending a Document Using Group Dialing .................................... 6-12

Changing a Group Dialing Number ................................................ 6-13

Using Expanded Dialing ........................................................................... 6-15

Registering Expanded Dialing Numbers ........................................ 6-15

Sending a Document Using Expanded Dialing .............................. 6-16

Using Directory Dialing ............................................................................ 6-17

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Chapter 7 Receiving Fax Documents ....................................................................... 7-1

Receiving Documents Over a Dedicated Fax Line ................................ 7-2

Setting Up the MultiPASS 1000 for Dedicated Receiving ............. 7-2

Receiving Documents Automatically Over a Dedicated

Fax Line ............................................................................................ 7-3

Receiving Both Documents and Telephone Calls Over a Shared

Fax/Telephone Line (FAX/TEL SWITCH)............................................. 7-4

Setting Up the MultiPASS 1000 for a Shared Line ......................... 7-4

Receiving Both Documents and Telephone Calls Automatically 7-5

Receiving Documents in Memory ........................................................... 7-7

Receiving a PC Fax Document in Memory ..................................... 7-8

Receiving Documents Manually .............................................................. 7-9

Setting the MultiPASS 1000 to Switch Automatically from .........

Manual to Automatic Receiving ................................................... 7-10

Receiving Documents Manually Using an Extension Telephone ....... 7-12

Setting Up the MultiPASS 1000 to Receive a Document

Manually Using an Extension Telephone ................................... 7-12

Receiving a Document Manually Using the

Extension Telephone ...................................................................... 7-14

Customized Receiving Operations .......................................................... 7-15

Receiving Oversized Documents ...................................................... 7-15

Setting Up Special Receiving Features ............................................ 7-17

Customizing the FAX/TEL SWITCH Feature .................................... 7-20

Restricting Incoming Documents ..................................................... 7-22

Customizing the Receiving Speed .................................................... 7-23

Chapter 8 Using the Telephone, an Answering Machine,

and a Modem ............................................................................................. 8-1

Using the Telephone .................................................................................. 8-1

Making a Regular Dial Telephone Call ........................................... 8-1

Making a One-touch Speed Dial Telephone Call ........................... 8-2

Receiving Calls and Documents Automatically on a Shared

Fax/Telephone Line ....................................................................... 8-2

Placing a Call on Hold ....................................................................... 8-3

Using an Answering Machine Connected to the MultiPASS 1000 ..... 8-4

Hints When Using the MultiPASS 1000 with an Answering

Machine ............................................................................................ 8-4

Connecting the Answering Machine ............................................... 8-5

Turning on Automatic Receiving for Messages and

Documents ....................................................................................... 8-6

Adjusting the MultiPASS 1000 for Different Types of

Answering Machines ...................................................................... 8-7

Using an Extension Telephone Connected to the MultiPASS 1000 .... 8-9

Connecting the Extension Telephone .............................................. 8-9

Calling with the Extension Telephone ............................................. 8-10

Receiving Calls and Documents Automatically with the

Extension Telephone ...................................................................... 8-10

Using a Data Modem with the MultiPASS 1000 ................................... 8-10

Connecting the Data Modem ............................................................ 8-10

Avoiding Conflict Between Fax and Data Communications ....... 8-11

Contents xi

Chapter 9 Using Special Dialing .............................................................................. 9-1

Changing Dialing Systems ....................................................................... 9-2

Switching to Pulse Dialing ................................................................ 9-2

Switching to Tone Dialing Temporarily to Access

On-line Services ............................................................................... 9-3

Using the PAUSE Button ........................................................................... 9-4

Dialing or Registering Long Distance Numbers ............................ 9-4

Connecting Through a Switchboard ................................................ 9-4

Entering Pauses ................................................................................... 9-4

Changing the Length of the Pause Time ......................................... 9-5

Using the MultiPASS 1000 with Distinctive Ringing Pattern

(DRP) Service .......................................................................................... 9-6

Setting the MultiPASS 1000 for DRP Use ........................................ 9-6

Communicating Using the Distinctive Ringing Pattern

Detector (DRPD) Feature................................................................ 9-9

Chapter 10 Special Sending Procedures .................................................................... 10-1

Sending to More than One Location (Broadcasting).............................. 10-1

Transmitting the Document .............................................................. 10-2

Sending Documents at a Preset Time ...................................................... 10-3

Sending Other Documents While the MultiPASS 1000 Is Set

for Preset Sending ........................................................................... 10-5

Canceling Preset Sending .................................................................. 10-5

Sending Through a Relay Fax .................................................................. 10-6

Sending Documents to a Relay Fax .................................................. 10-6

Registering the Relay Procedure for One-touch or Coded

Speed Dialing .................................................................................. 10-8

Using One-touch or Coded Relay Sending ..................................... 10-10

Sending a Confidential Document .......................................................... 10-11

Sending One-touch or Coded Speed Dialing

Confidential Documents ................................................................ 10-12

Requesting Documents from Other Fax Machines (Polling) ............... 10-16

Registering Your Polling ID .............................................................. 10-16

Polling Other Fax Machines .............................................................. 10-18

Allowing Others to Poll Your MultiPASS 1000 .............................. 10-19

Polling at a Preset Time ..................................................................... 10-19

Canceling Preset Polling .................................................................... 10-21

Chapter 11 Printing Fax Reports ................................................................................. 11-1

Printing a Fax Cover Sheet ....................................................................... 11-2

Printing Activity Reports .......................................................................... 11-3

Printing a Single Transaction Activity Report ................................ 11-3

Printing an Activity Management Report ....................................... 11-6

Printing Selective Activity Management Reports .......................... 11-7

Receiving a Relay Broadcast Report ................................................ 11-9

Receiving a Memory Clear Report ................................................... 11-9

Printing Lists of Registered Information ................................................ 11-10

Printing Automatic Dialing Lists ...................................................... 11-10

Printing a User’s Data List ................................................................. 11-11

Customizing Reports and Lists ................................................................ 11-13

xii Contents

Chapter 12 Miscellaneous Printer Operations ......................................................... 12-1

Changing Printer Settings ......................................................................... 12-1

Chapter 13 Maintaining the MultiPASS 1000 .......................................................... 13-1

Cleaning the MultiPASS 1000 ................................................................... 13-1

Cleaning the Scanner Components .................................................. 13-2

Cleaning the Printer Area .................................................................. 13-5

Cleaning the Print Head ............................................................................ 13-6

Starting Print Head Cleaning ............................................................ 13-6

Ink Cartridge Guidelines .......................................................................... 13-7

Ink Cartridge Maintenance ................................................................ 13-8

Replacing the Ink Cartridge ..................................................................... 13-9

Chapter 14 Troubleshooting ........................................................................................ 14-1

Clearing Paper Jams .................................................................................. 14-2

Removing Jammed Paper from the Cassette Area ......................... 14-2

Removing Jammed Paper from the Printer Area ........................... 14-3

Removing Jammed Paper from the Bottom

of the MultiPASS 1000 .................................................................... 14-4

Problems and Solutions ............................................................................. 14-5

Sending Problems ............................................................................... 14-5

Receiving Problems ............................................................................ 14-6

Other Problems ................................................................................... 14-7

Display Messages and Actions ................................................................. 14-10

Appendix A Specifications ............................................................................................. A-1

Document Sizes .......................................................................................... A-3

Interface Specifications .............................................................................. A-4

Appendix B Menu System Summary ........................................................................... B-1

Glossary .............................................................................................................................. G-1

Index .................................................................................................................................... I-1

Contents xiii

xiv Contents

Chapter 1

Before You Begin

Thank you for purchasing the new Canon MultiPASS™1000 Document Processing System. We are sure your MultiPASS 1000 will help you work more efficiently and expand your work capacity.

Before You Begin

The new MultiPASS 1000 is a complete 6-in-1 desktop system for your home or small office. Your new system provides the following functions:

❏ Printer ❏ Scanner ❏ Plain paper fax ❏ Copier ❏ PC fax ❏ Telephone

The MultiPASS 1000 is equipped with a standard bi-directional parallel port, which enables it to transfer data to and from your computer. You can send scanned documents and received faxes from your MultiPASS 1000 to your computer, and you can send data to be printed and/or faxed from your computer to the MultiPASS 1000.

Chapter 1 Before You Begin 1-1

Your MultiPASS 1000 includes the MultiPASS Desktop Manager for Windows™software. This exclusive Canon software package manages the printing, scanning, faxing, and telephone activities of the MultiPASS 1000 through your computer in a single management application.

As a scanner, the MultiPASS 1000 supports the TWAIN Scanning Standard, which allows you to scan images from any graphics or OCR applications program that supports the TWAIN standard.

Be sure to read this MultiPASS 1000 User’s Guide and the MultiPASS Desktop Manager for Windows User’s Guide to find out all you need to know about your new document processing system.

Before you begin setting up your MultiPASS 1000: ❏ Read this chapter to learn about your MultiPASS 1000’s

features, Canon’s customer support procedures, and operating your new equipment safely.

❏ If you used your Quick Start Guide to set up the MultiPASS

1000, be sure to look through Chapter 2 for the additional information it provides. If you are new to fax machines and computer products, carefully follow all the instructions in Chapter 2 to set up your MultiPASS 1000 properly.

❏ Use the rest of this User’s Guide to learn more about the

features of your MultiPASS 1000, such as registering information, making copies, sending and receiving faxes, and using the telephone features of the system. You can also learn about the special features of the MultiPASS 1000, such as sending to more than one location, sending a confidential document, and receiving documents in memory.

❏ If you need help, see Chapter 13, Maintaining the MultiPASS

1000, or Chapter 14, Troubleshooting. For technical

specifications, see Appendix A.

❏ Use your MultiPASS Desktop Manager for Windows User’s Guide

to find out how to use the MultiPASS 1000 with your Windows and non-Windows applications.

1-2 Before You Begin Chapter 1

Features and Benefits

The MultiPASS 1000 is a complete 6-in-1 document processing system that incorporates many useful features to meet all your communications requirements as well as your office printing and scanning needs.

Excellent print quality

The high performance print head offers 360 x 360 dots per inch (dpi) for high resolution text and graphics.

Automatic switching between fax and voice calls

Fax/tel switching allows you to receive both fax messages and normal phone calls automatically on a single line.

Bubble Jet ink cartridge

The BX-2 ink cartridge produces excellent print quality for crisp, clean looking documents.

Convenient paper handling

The paper cassette holds up to 200 sheets of plain paper and is adjustable to letter or legal size paper, and the Automatic Document Feeder (ADF) holds up to 30 pages.

MultiPASS Desktop Manager for Windows software

This exclusive Canon software package manages all your scanning and PC faxing activities as well as your printing activities from Windows.

Before You Begin

Simple maintenance

The replaceable ink cartridge contains both the ink and the print head; when it runs out of ink, you simply replace it.

Printer features

❏ Built-in Bubble Jet printer ❏ Two resident printer control modes—Canon BJ mode and

Epson®LQ™mode

❏ When using the Canon BJ mode, you can select, among other

drivers, the:

• IBM®Proprinter

• IBM Proprinter X24E/XL24

• IBM Proprinter X24/XL24E

Plain paper fax features

❏ Transmission speed of nine seconds per page is based on the

CCITT #1 Chart, Standard mode

Chapter 1 Before You Begin 1-3

™

❏ Memory receiving—approximately 70 pages based on the

CCITT #1 Chart, Standard mode

❏ Memory transmission—approximately 50 pages based on the

CCITT #1 Chart, Standard mode

❏ Error Correction Mode (ECM) reduces communication errors ❏ Sophisticated networking features include broadcasting,

polling, confidential sending, restricted receiving, sending to a Canon relay fax

❏ Automatic dialing methods include one-touch speed dialing,

coded speed dialing, group dialing, expanded dialing, directory dialing

PC fax features

❏ Fax address book ❏ Fax viewer ❏ Fax distribution lists ❏ Custom cover sheets ❏ ECM

Scanner features

❏ TWAIN scanning standard ❏ High quality scanning (200 x 200 dpi)

Copier features

❏ Plain paper copier ❏ Up to 99 copies

Telephone features

❏ Automatic dialing methods include one-touch speed dialing,

coded speed dialing, expanded dialing, directory dialing

❏ Connection for an answering machine or extension telephone ❏ On-hook dialing ❏ Distinctive Ringing Pattern Detector capability ❏ Point and click telephone dialer

1-4 Before You Begin Chapter 1

Using Your Documentation

The following documentation is supplied with the MultiPASS 1000 to help you use your new document processing system more efficiently. Please read and use the manuals according to your requirements.

Quick Start Guide This fold-out card summarizes the steps you follow to unpack and set up your MultiPASS 1000. If you are an advanced user familiar with computers, printers, and fax machines, you can follow the steps illustrated on this card to start using your MultiPASS 1000 in minutes.

User’s Guide

This manual offers detailed information on how to set up and operate your MultiPASS 1000. It includes initial setup procedures, how to register information, fax operations, daily maintenance, troubleshooting, and specifications.

Read this manual to set up your MultiPASS 1000 and master the basic operating procedures. Later you can refer to this manual when you have a problem or need to know the specifications of the MultiPASS 1000.

Software User’s Guide

Your MultiPASS Desktop Manager for Windows User’s Guide includes all the information you need to use your new MultiPASS 1000 with your Windows software applications. It describes how to use the MultiPASS 1000 for printing, scanning, and faxing in the Windows environment, as well as how to print from a non-Windows application.

Before You Begin

See the Software User’s Guide whenever you need information about printing, scanning, or PC faxing.

Chapter 1 Before You Begin 1-5

Customer Support

Your Canon MultiPASS 1000 is designed with the latest technology to provide trouble-free operation. The warranty information at the back of this User’s Guide describes Canon’s limited warranty for its products. Be sure to read this warranty information.

If you encounter a problem, try to solve it by referring to the information in Chapter 14, Troubleshooting. If you cannot solve the problem, contact Canon’s Consumer Information Center (see below).

If you think your Canon MultiPASS 1000 needs servicing, call the Consumer Information Center to locate the Canon Authorized Service Facility (ASF) nearest you. Only a Canon ASF will do warranty service.

You must have your sales receipt for warranty service.

Canon U.S.A.

Canon provides customer support and service for all Canon products. If you have any questions regarding your new MultiPASS 1000, call:

Canon U.S.A. Consumer Information Center 1-800-828-4040

Consumer information is available Monday through Friday, from 9 A.M. to 6 P.M. Eastern Standard Time (EST), except holidays.

For CompuServe®users, Canon U.S.A. provides support via the Canon Forum. Simply type GO CANON at any CompuServe prompt.

Canon Canada

The following Canon Information and Service Centers are located in Canada:

Western Canada Quebéc & Maritime Provinces 2828 16th Street, N.E. 10652 Côte de Liesse Calgary, Alberta T2E 7K7 Montreal, Quebéc H8T 1A5 Telephone: 403-291-4350 Telephone: 514-631-8821

Ontario 6390 Dixie Road Mississauga, Ontario L5T 1P7 Telephone: 905-795-2146

1-6 Before You Begin Chapter 1

Important Safety Instructions

1. Read these safety instructions and refer to them later if you have any questions.

2. Follow all warnings and instructions marked on the MultiPASS 1000.

3. Place the MultiPASS 1000 on a level surface. Do not place it on an unstable cart, stand, or table. If the MultiPASS 1000 falls, serious damage could occur.

4. Do not use the MultiPASS 1000 near water.

5. Slots and openings on the cabinet and on the back or bottom are provided for ventilation. To ensure reliable operation of the MultiPASS 1000 and to protect it from overheating, do not block or cover these openings. Do not block the openings by placing the unit on a bed, sofa, rug, or other similar surface, or near a radiator or heat register. Do not place the MultiPASS 1000 in a closet or built-in installation unless proper ventilation is provided.

6. Operate the MultiPASS 1000 only from the type of power source indicated on the unit’s label. If you are not sure of the type of power available, consult your dealer or local power company.

7. The MultiPASS 1000 is equipped with a 3-prong, groundingtype plug; the plug has a third (grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace your outlet (do not use a 3-to-2 adapter). Do not defeat the safety purpose of the grounding-type plug.

Before You Begin

8. Do not allow anything to rest on the power cord, and do not locate the MultiPASS 1000 where the cord will be walked on.

9. If you use an extension cord with the MultiPASS 1000, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed the current amperage of the circuit breaker.

10. Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous voltage points or short out parts, which could result in a risk of fire or electric shock.

Chapter 1 Before You Begin 1-7

11. Do not spill liquid of any kind on the MultiPASS 1000. If you spill liquid or if any substance falls into the unit, immediately unplug the MultiPASS 1000. Call your Canon Authorized Service Facility (ASF).

12. Unplug the MultiPASS 1000 from the wall outlet before cleaning. See Chapter 13, Maintaining the MultiPASS 1000, for details.

13. Except as explained elsewhere in this manual, do not attempt to service the MultiPASS 1000 yourself. Opening and removing interior covers may expose you to dangerous voltage points or other risks. Refer all servicing to a Canon Authorized Service Facility (ASF).

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

❏ When the power cord or plug is damaged or frayed. ❏ If liquid has been spilled into the unit. ❏ If the MultiPASS 1000 has been exposed to rain or water. ❏ If the MultiPASS 1000 does not operate normally when

you have followed the operating instructions. Adjust only those controls that are covered by the operating instructions in this manual. Improper adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to normal operation.

❏ If the MultiPASS 1000 has been dropped or the cabinet has

been damaged.

❏ If the MultiPASS 1000 exhibits a distinct change in

performance, indicating a need for service.

You must register your fax number, your name or company name,

and the date and time in the MultiPASS 1000 before you use it. This is required by the FCC rules governing the use of fax equipment. See Chapter 3, Registering Information in the MultiPASS 1000, for details.

1-8 Before You Begin Chapter 1

Chapter 2

Getting Started

This chapter describes how to properly set up and start using your MultiPASS 1000. It includes:

❏ Selecting a location for your MultiPASS 1000 ❏ Unpacking the MultiPASS 1000 ❏ Learning the MultiPASS 1000 controls and connections ❏ Setting up the MultiPASS 1000

• Attaching the handset

• Installing the paper cassette

• Connecting the telephone line

• Attaching the parallel cable

• Attaching the power cord

• Installing the ink cartridge

• Attaching the document supports

• Attaching the one-touch speed dialing faceplate

❏ Testing the MultiPASS 1000

• Printing the help list

If you have already set up your MultiPASS 1000 using the Quick Start Guide, you may want to look through this chapter to find any additional information it supplies.

Getting Started

Chapter 2 Getting Started 2-1

Selecting a Location for Your MultiPASS 1000

Before you set up your MultiPASS 1000, choose the best location for it.

Follow these guidelines: ❏ Place the MultiPASS 1000 in a cool, dry, clean, and well

ventilated area that is not subject to extreme changes in temperature or humidity. Make sure the unit is out of direct sunlight.

❏ Locate the MultiPASS 1000 near an existing telephone outlet.

This will save you the unnecessary expense of installing a new outlet.

❏ Locate the MultiPASS 1000 next to your computer and make

sure you can easily reach it. It will probably be getting a lot of use as you can use it as a printer, plain paper fax, PC fax, scanner, copier, and telephone.

❏ Locate the MultiPASS 1000 near an electrical wall outlet that

accepts a three-prong, grounded plug. In the United States and Canada, the power source must be 120-volt AC (60 Hz), which is standard for a wall outlet.

❏

Do not plug the MultiPASS 1000 into the same circuit as another appliance, such as an air conditioner, electronic typewriter, or copier. Such devices generate “electrical noise” that may interfere with the sending and receiving of documents.

❏ Set the MultiPASS 1000 on a flat, sturdy surface that is not

subject to vibration.

2-2 Getting Started Chapter 2

❏

Make sure there is enough room around the MultiPASS 1000 for the paper to flow freely into and out of the unit. Also, make sure there is adequate ventilation around the MultiPASS 1000. It requires this much space:

15.5”

7”

17.3”

Getting Started

15.5”

7”

13”

20”

Chapter 2 Getting Started 2-3

Unpacking the MultiPASS 1000

As you unpack the MultiPASS 1000, save the carton and packing material in case you want to move or ship the unit in the future.

1. Carefully remove all items from the box. ❏ It is best to have someone hold the box while you lift the

MultiPASS 1000 and its protective packaging out of the carton.

POWER CORD

TELEPHONE LINE

MultiPASS 1000

PAPER CASSETTE

INK CARTRIDGE

HANDSET AND CRADLE

DOCUMENT SUPPORTS

MultiPASS DESKTOP MANAGER FOR WINDOWS PACKAGE

DOCUMENTATION AND FACEPLATE

2-4 Getting Started Chapter 2

2. Check to see that you have the following items:

❏ Hardware:

MultiPASS 1000 PAPER CASSETTE

DOCUMENT SUPPORTS

INK CARTRIDGE

POWER CORD

❏ Miscellaneous:

MultiPASS 1000 User’s Guide (this manual) Quick Start Guide (fold-out card)

Registration card MultiPASS Desktop Manager for Windows (package)

HANDSET/CRADLE/ TWO SCREWS

FACEPLATE

TELEPHONE LINE

Getting Started

If any of these items are damaged or missing, notify your Canon dealer immediately.

❏ In addition to the items shipped with your MultiPASS 1000,

Chapter 2 Getting Started 2-5

you will need a Centronics®-compatible parallel interface cable, which you can purchase from your dealer. (A cable less than 6.6 feet is recommended.)

❏ Be sure to fill out your Registration card and send it to Canon

U.S.A. Also, save your sales receipt for proof of purchase.

Removing the Shipping Materials

1. Remove the two pieces of shipping tape from the printer cover.

2. Remove the two pieces of shipping tape from the printer panel cover.

PRINTER COVER

PRINTER PANEL COVER

3. Remove the shipping tape and protective piece of cardboard from the paper cassette.

REMOVE THIS TAPE

OPERATION PANEL

REMOVE THIS TAPE

❏ Press down on the metal paper rest on the bottom of the

paper cassette.

❏ Pull out the piece of cardboard. ❏ Remove the tape that secures the piece of cardboard.

REMOVE THIS

REMOVE THIS TAPE

CARDBOARD

PRESS HERE

2-6 Getting Started Chapter 2

Learning the MultiPASS 1000 Controls and Connections

Before using the MultiPASS 1000, it’s a good idea to familiarize yourself with the components and understand their functions.

From the Front

RECEIVED DOCUMENT SUPPORT

SENDING DOCUMENT SUPPORT

AUTOMATIC DOCUMENT FEEDER (ADF)

PRINTER COVER

HANDSET

HANDSET CORD

DOCUMENT GUIDES

Getting Started

SPEAKER VOLUME SWITCH

OPERATION PANEL

PAPER CASSETTE

LCD DISPLAY

PRINTER PANEL COVER

Chapter 2 Getting Started 2-7

From the Side

BI-DIRECTIONAL PARALLEL PORT

TELEPHONE LINE JACK

HANDSET JACK

ANSWERING MACHINE/ EXTENSION TELEPHONE/ MODEM JACK

POWER CORD CONNECTOR

2-8 Getting Started Chapter 2

Handset

HOOK BUTTON

RINGER VOLUME SWITCH

Getting Started

OFF

LOW

HIGH

Ringer volume switch

Use this switch to adjust the volume of the ringer. There are three settings: high, low, and off.

Use the tip of a pen to change the position of the ringer volume

Chapter 2 Getting Started 2-9

switch.

Operation Panel

1 2

ABC3DEF

GHI5JKL6MNO

PRS8TUV9WXY

OPER

ON HOOK STOP START / COPY

CODED DIAL

/DIRECTORY

TONE

PAUSE

HOLD

REDIAL

PRINT MODE

PRINTER

PRINT ERROR

TRANSMISSION

DELAYED

POLLING

DELA YED

POLLING

BROADCAST

RELA Y

REPOR T

09+10 11

SPACE14CLEAR

15 16

TYPE OF DOCUMENT

FINE ANS HOOK UP

FUNCTION STANDARD MANUAL

ALARM

ON LINE HS HQ

SHQ

HELP

CONFID.

TRANSMISSION

SYMBOLS

MEMOR Y

TRANSMISSION

FILE

PRINTER BUTTON

NUMERIC KEYPAD

PRINT ERROR

LIGHT

FAX/TELEPHONE

OPERATION BUTTONS

PRINTER LIGHTS

LCD DISPLAY

PRINTER PANEL COVER

FUNCTION

BUTTONS AND LIGHTS

PC INTERFACE

LIGHT

SPEAKER VOLUME

SWITCH

ONE-TOUCH

SPEED DIALING KEYPAD

ALARM LIGHT

PRINTER button

Use this button when you need to perform print head cleaning or you want to print from a non-Windows application. See your Software User’s Guide for details on printing from a non-Windows application.

PRINT ERROR light

Lights when a paper jam occurs if the MultiPASS 1000 is in printer mode.

Printer lights

Indicate the status of the printer. See your Software User’s Guide for details.

LCD display

Displays messages, print errors, and MultiPASS 1000 settings.

Function buttons and lights

Use these buttons for fax and telephone operations. The lights indicate the status of the MultiPASS 1000.

2-10 Getting Started Chapter 2

Speaker volume switch

Use this switch to adjust the speaker’s volume; it works in conjunction with the ON HOOK button.

ALARM light

Flashes when an error occurs, when the MultiPASS 1000 is out of paper or ink, or when received documents are stored in memory.

One-touch speed dialing keypad

Use these buttons for one-touch speed dialing and to perform special operations.

PC interface light

Flashes when the computer is accessing the MultiPASS 1000 for scanning or PC faxing. See your Software User’s Guide for details on using the MultiPASS 1000 with your software applications.

Printer panel cover

Lift to access the printer panel, which you use to control printer operations. See your Software User’s Guide for details on using the MultiPASS 1000 as a printer.

Fax/telephone operation buttons

Use these buttons for fax and telephone operations.

Numeric keypad

Use these buttons to enter numbers and names when registering information and to dial fax/telephone numbers that are not registered for automatic dialing.

Getting Started

Numeric Keypad

Use these buttons to enter numbers and names when registering information and to dial fax/telephone numbers that are not registered for automatic dialing. You use these buttons like the ones on your telephone dial.

Chapter 2 Getting Started 2-11

Function Buttons and Lights

Use these buttons for fax and telephone operations. The lights indicate the status of the MultiPASS 1000.

FUNCTION button

Use this button with the numeric keypad and the one-touch speed dialing keypad when performing certain operations. You press this button to start most procedures.

DOCUMENT (resolution) button

Use this button to select the resolution you want the MultiPASS 1000 to use for scanning, sending, or copying your document. The lights above the button indicate the setting:

❏ TYPE OF DOCUMENT—Lights when you set the MultiPASS

1000 to send documents using special document settings that you select in advance.

❏ FINE—Lights when you set the MultiPASS 1000 to increase the

clarity of the documents you send.

❏ STANDARD—Lights when you set the MultiPASS 1000 to send

normal, typewritten, or word processed documents.

ANS HOOK UP/MANUAL button

Use this button to set the MultiPASS 1000 to receive documents automatically or manually. The lights above the button indicate the setting:

❏ ANS HOOK UP—Lights when you set the MultiPASS 1000 to

perform answering machine operations.

❏ MANUAL—Lights when you set the MultiPASS 1000 to receive

documents manually.

❏ When the ANS HOOK UP and MANUAL lights are off, the

MultiPASS 1000 is set to receive documents automatically.

2-12 Getting Started Chapter 2

One-touch Speed Dialing Keypad

TRANSMISSION

DELA YED

POLLING

DELAYED

POLLING

BROADCAST

RELAY

REPOR T

10 11

SP ACE14CLEAR

15 16

HELP

MEMOR Y

TRANSMISSION

CONFID.

TRANSMISSION

FILE

Use these buttons for one-touch speed dialing and to perform special operations. The following buttons perform special operations when used in conjunction with the FUNCTION button:

❏ MEMORY TRANSMISSION—Press to send documents from

memory.

❏ DELAYED TRANSMISSION—Press to send documents at a

preset time.

❏ DELAYED POLLING—Press to request other fax machines to

send documents at a preset time.

❏ POLLING—Press to request other fax machines to send

documents.

❏ CONFID. TRANSMISSION—Press to send confidential

documents to another Canon fax machine.

❏ RELAY BROADCAST—Press to send documents to more than

one location through a Canon relay fax machine.

❏ REPORT—Press to print reports. ❏ HELP—Press to print out an instruction sheet for basic fax

operations.

Getting Started

❏+—

Press to insert the plus symbol (+) when registering

information.

❏ FILE PRINT—Press to print documents that are stored in

memory for uploading to your computer. (Once you print the file, it is erased from memory and cannot be uploaded to your computer.)

❏ SPACE—Press to enter a space when registering information. ❏ CLEAR—Press to clear entries when registering information.

Chapter 2 Getting Started 2-13

Fax/Telephone Operation Buttons

< >

ON HOOK STOP START / COPY

CODED DIAL

/DIRECTORY

TONE

PAUSE

HOLD

REDIAL

Use these buttons for fax and telephone operations:

CODED DIAL/DIRECTORY—This button has two functions:

❏ Press this button once (followed by a two-digit code) to dial a

fax/

telephone number registered for coded speed dialing.

❏ Press this button twice to search for fax/telephone numbers by

the name under which they are registered.

Arrow buttons—Use these buttons for the following operations:

❏ Press these buttons to search for items in menus and lists that

appear in the LCD display.

❏ Press these buttons to move the cursor when entering

information.

2-14 Getting Started Chapter 2

TONE—Press to temporarily set the MultiPASS 1000 to send tone

signals when using pulse dialing.

PAUSE—Press to enter a pause in a fa

telephone number when

registering or dialing.

ON HOOK—Press to engage or disengage the telephone line

(hands-free dial).

STOP—Press to stop an operation.

START/COPY—Press to start an operation or select a setting.

HOLD—Press to place a telephone call on hold.

REDIAL—Press to redial the last fax or telephone number you

dialed manually using the numeric keypad.

Setting Up the MultiPASS 1000

Place the main unit of the MultiPASS 1000 on a level surface with plenty of room to work.

Attaching the Handset

1. Locate the handset, handset cradle, and two screws shipped with the MultiPASS 1000.

2. Align the handset rest with the two screw openings on the left side of the fax.

Getting Started

3. Attach one screw and then the other. Twist the screws clockwise to tighten them.

Chapter 2 Getting Started 2-15

4. Set the handset in the handset cradle.

5. Connect the handset to the handset jack marked .

Installing the Paper Cassette

Before you install the paper cassette, you’ll want to load it with a stack of paper. For the best quality printing, use white copier paper or 20 lb cotton bond paper. (Do not use glossy paper.)

You can load up to 200 sheets of paper in the cassette. Make sure the paper is not curled, torn, or wrinkled.

Follow these steps:

1. Locate the paper cassette shipped with the MultiPASS 1000.

2. Before removing the paper from its wrapping, check the label for installation instructions.

3. Fan the stack of paper.

2-16 Getting Started Chapter 2

4. Open the cover on the paper cassette.

5. Make sure the cover is open all the way.

❏ This lowers the metal paper rest on the bottom of the paper

cassette.

Getting Started

Chapter 2 Getting Started 2-17

6. Insert the stack of paper into the paper cassette with the

printable surface face up.

7. Make sure the paper goes all the way in. ❏ Press down on the four corners of the stack of paper to

make sure it is flat in the cassette.

8. Close the cover on the paper cassette. ❏ Check that the corners of the stack are completely beneath

the retaining tabs at the back of the cassette.

2-18 Getting Started Chapter 2

9. Check the MultiPASS 1000 making sure the slot for the paper cassette is clear.

❏ Make sure the area is free of any jammed paper.

10. Align the paper cassette with the slot on the bottom of the MultiPASS 1000 and slowly press it all the way into the slot.

❏ Always grip the paper cassette by its handle. ❏ The paper cassette clicks into place. ❏ Make sure the paper cassette is securely in place.

❏ The top sheet feeds about 1/4 inch.

HANDLE

To remove the paper cassette, grip the handle (in the center of the cassette). Gently, but firmly, lift the cassette until it clicks, and then slide it out.

Getting Started

Chapter 2 Getting Started 2-19

Connecting the Telephone Line

1. Connect the telephone line to the line jack .

2. Connect the other end of the line to your telephone jack.

Attaching the Parallel Cable

Your MultiPASS 1000 has an 8-bit, bi-directional, parallel interface port, which allows you to use it with IBM PCs and compatible computers. You need to purchase a Centronics-compatible, parallel interface cable from your dealer. Ask your dealer for assistance if you need help selecting the right cable.

For reliable data communications between your computer and the

2-20 Getting Started Chapter 2

MultiPASS 1000, it is recommended that you use a short cable, 6.6 feet or less in length.

To connect the MultiPASS 1000 to the host computer, follow these

steps:

1. Make sure the computer is turned off.

2. Connect the parallel cable. ❏ Align the cable connector with the interface port so the

shapes match.

❏ Gently press the cable connector into the port. ❏ Secure the cable connector by snapping the two wire clips

(located on the sides of the port) into the cable connector.

Getting Started

3. Connect the other end of the interface cable to the parallel interface port on your computer.

Chapter 2 Getting Started 2-21

Attaching the Power Cord

Use only the power cord that came with the MultiPASS 1000.

❏

Using a longer cord or an extension cord may result in reduced voltage or malfunctions.

❏ When unplugging the power cord, always remove it by

holding the plug and not the cord.

❏ Make sure no appliances that can cause electrical noise are on

the same outlet.

❏ Do not allow anything to rest on the power cord. Make sure

the cord is located where it cannot be walked on or tripped over.

❏ Do not overload the electrical outlet.

To attach the power cord, follow these steps:

1. Attach the power cord to the power receptacle on the MultiPASS 1000.

2. Plug the power cord into a properly grounded AC outlet (three-prong outlet).

❏ Make sure the MultiPASS 1000 is firmly plugged in to

assure proper electrical contact.

The MultiPASS 1000 has no power switch so the power is on whenever you plug in the power cord.

Because you have not installed the ink cartridge yet, the light blinks and the LCD displays to install the ink cartridge next.

REINSTALL CARTRIDGE

ALARM

. Be sure

2-22 Getting Started Chapter 2

Installing the Ink Cartridge

The MultiPASS 1000 comes with one Canon BX-2 ink cartridge. You can use the BX-2 ink cartridge or a Canon BC-02 ink cartridge with your MultiPASS 1000.

To install the ink cartridge, follow these steps:

1. Make sure the MultiPASS 1000 is plugged in.

❏ The date and time appear in the LCD display. Don’t worry

if the date and time are not correct; you will set them later.

06/07/95 12:50

2. Open the printer cover.

❏ Lift from both sides. ❏ The cartridge holder may move to the left side of the

MultiPASS 1000 or it may be there already. (Wait for it to stop moving.)

Getting Started

Chapter 2 Getting Started 2-23

3. Pull the green lever on the cartridge holder forward towards the front of the unit (to the open position).

4. Take the ink cartridge out of its box and remove the protective packaging from the cartridge.

❏ Lift off the orange cap from the print head and remove the

orange tape.

PRINT HEAD CAP

PRINT HEAD (DO NOT TOUCH)

PROTECTIVE TAPE

5. Set the ink cartridge straight down onto the cartridge holder. ❏ Center the cartridge slot over the yellow post and place the

cartridge gently on the post. (The cartridge will not be aligned yet.)

CARTRIDGE SLOT

YELLOW POST

2-24 Getting Started Chapter 2

6. Push the green lever up and back until it locks the ink cartridge into place.

❏ The ink cartridge will align automatically as you press the

lever back.

❏ Make sure the ink cartridge is secure.

7. Close the printer cover.

Getting Started

Do not move the ink cartridge holder. Attempting to do so may

damage the print mechanism.

If the

ALARM

light is still flashing, press the

STOP

button.

Chapter 2 Getting Started 2-25

Cleaning the print head

PRINT MODE

ON LINE LF/FF HS HQ

SHQ

PRESS HERE

FOR CLEANING

ON LINE

You must clean the print head on a new BX-2 or BC-02 ink cartridge to ensure the best possible print quality.

1. Turn on the printer.

❏ Press the PRINTER button. ❏ Make sure the printer light comes on.

2. Make sure the printer is on-line.

❏ The ON LINE light will be on.

3. Open the printer panel cover.

PRINTER PANEL COVER

Press and hold the ON LINE and PRINT MODE buttons (together) until the ON LINE light starts to blink.

❏ The ON LINE light blinks for about 12 seconds while the

MultiPASS 1000 cleans the print head.

5. After cleaning, press the PRINTER button to turn off the printer.

2-26 Getting Started Chapter 2

Attaching the Document Supports

Now that the ink cartridge is installed, you can attach the received document support and the sending document support.

1. The tabs on the received document support fit into the slots toward the back of the MultiPASS 1000.

❏ The support then rests on the MultiPASS 1000.

RECEIVED DOCUMENT SUPPORT

Getting Started

Chapter 2 Getting Started 2-27

2. The tab on the sending document support fits into the slot above the Automatic Document Feeder (ADF) on the MultiPASS 1000.

❏ The support then rests on the MultiPASS 1000.

SENDING DOCUMENT SUPPORT

2-28 Getting Started Chapter 2

Attaching the One-touch Speed Dialing Faceplate

Attach the faceplate for the one-touch speed dialing keypad over the dialing buttons.

❏ It fits only one way—the tabs on the faceplate fit into slots on

the MultiPASS 1000.

Getting Started

Be sure to put the faceplate for the one-touch speed dialing keypad on the MultiPASS 1000; it identifies the buttons you use for various operations as well as the numbers you assign for one-touch speed dialing.

Chapter 2 Getting Started 2-29

Testing the MultiPASS 1000

Now that the MultiPASS 1000 is set up, you’ll want to test it by printing a help list.

Printing the Help List

The fastest way to test the MultiPASS 1000 is to print a help list that is built into the system. The help list describes basic operating instructions.

1. Press the FUNCTION button. The LCD displays:

SELECT MENU

2. Press HELP on the one-touch speed dialing keypad. The LCD displays:

PRINTING

The MultiPASS 1000 prints out the help list. If the help list does not print for any reason, see Chapter 14,

Troubleshooting.

2-30 Getting Started Chapter 2

Chapter 3

Registering Information in

the MultiPASS 1000

This chapter describes how to register information in your MultiPASS 1000. It includes:

❏ Registering guidelines

• Using the menu system

• Entering numbers

• Entering names during registration

❏ Personalizing your MultiPASS 1000

• Identifying your documents

• Setting the date and time

• Registering your fax number

• Registering your name

❏ Customizing the MultiPASS 1000

• Customizing your ID

• Customizing the LCD display

• Customizing MultiPASS 1000 sounds

Registering

Information

Guidelines for Registering Information

When you are registering information in your MultiPASS 1000, follow these guidelines:

❏ If you pause and do not make an entry for more than 60

seconds, the MultiPASS 1000 returns to standby mode. You must start the procedure over from the beginning.

❏ If you make a mistake while entering registration information,

you can press STOP and start the procedure over from the beginning, or you can press CLEAR (on the one-touch speed dialing keypad) and re-enter the current information.

❏ If the MultiPASS 1000 rings while you are entering registration

information, press STOP and lift the handset.

• If you hear nothing or a slow beep, someone is trying to send a fax; press START/COPY.

• If it is a phone call, you can converse normally.

After the call, start the registration procedure again from the beginning.

Chapter 3 Registering Information in the MultiPASS 1000 3-1

Using the Menu System

The MultiPASS 1000 includes a menu system that you use to register information and select fax, telephone, and printer operations. The main menu includes these items:

1.TEL REGISTRATION 5.RX SETTINGS

2.USER SETTINGS 6.PRINTER SETTINGS

3.REPORT SETTINGS 7.BJ PRINT SETTINGS

4.TX SETTINGS 8.SYSTEM SETTINGS

For a complete description of the menu structure, see Appendix B, Menu System Summary.

In general, you follow these steps to access the menus and make selections:

1. Press FUNCTION. The LCD displays:

SELECT MENU

2. Press the number of the menu you wish to access. The LCD displays the menu title. For example:

SELECT MENU

2.USER SETTINGS

3. Press START/COPY. The LCD displays the first selection for the selected menu.

USER SETTINGS

1.SET TIME

4. You can now make a selection in one of two ways:

❏ Press the arrow buttons to view the possible selections. ❏ Enter data using the numeric keypad.

5. After selecting or entering a value, press START/COPY.

6. Repeat steps 4 and 5 as needed.

3-2 Registering Information in the MultiPASS 1000 Chapter 3

7. When the operation is complete, press STOP.

TRANSMISSION

DELA YED

POLLING

DELAYED

POLLING

BROADCAST

RELAY

REPOR T

09+10 11

SPACE14CLEAR

15 16

HELP

MEMOR Y

TRANSMISSION

CONFID.

TRANSMISSION

FILE

❏ Registration ends and the fax returns to standby mode.

Entering a Number

Whenever you are prompted to enter a fax number or a telephone number, follow these procedures.

Use the numeric keypad to enter the number.

❏ You can enter up to 20 digits for a fax number, 32 digits for a

speed dialing number, or 118 digits for an expanded dialing number.

TEL=

❏ Be sure to enter 1 and the area code, if necessary, to dial a

different area code.

❏ Do not enter dashes, slashes, commas, or other punctuations. ❏ If you need to enter a pause for any reason, see Using the

PAUSE button in Chapter 9.

Use the one-touch speed dialing keypad as follows:

❏ To enter a space between numbers, press SPACE. ❏ If you make a mistake, press CLEAR and enter the number

again.

❏ To erase a previously registered number, press CLEAR. You

can also enter a new number over the old one.

Registering

Information

Chapter 3 Registering Information in the MultiPASS 1000 3-3

Entering a Name

Whenever you register a fax number or a telephone number, you can assign a name to that number. To enter a name from the operation panel, you use the numeric keypad to create alphanumeric characters.

When entering a name, you will normally see a prompt similar to this:

❏ The :A prompt indicates that you are to enter letters and

❏ To enter a digit in the name, press the *(asterisk) button on the

❏ The :1 prompt indicates that you are to enter a digit. ❏ Press *on the numeric keypad to switch between entering

USER NAME :A

symbols.

numeric keypad. This brings up the :1 prompt:

USER NAME :1

letters and digits.

3-4 Registering Information in the MultiPASS 1000 Chapter 3

To enter the identifying name, you use the numeric keypad:

TRANSMISSION

DELA YED

POLLING

DELAYED

POLLING

BROADCAST

RELAY

REPOR T

09+10 11

SPACE14CLEAR

15 16

HELP

MEMOR Y

TRANSMISSION

CONFID.

TRANSMISSION

FILE

❏ Use the chart below to determine which number to press for

each character:

Press Press

To enter this key To enter this key

ABCabc 2 PQRSpqrs 7 DEFdef 3 TUVtuv 8 GHIghi 4 WXYZwxyz 9 JKLjkl 5 MNOmno 6

- . * # ! ” , ; : ^ ` _ = / | ’ ? $ @ % & + ( ) [ ] { } < >

}

❏ First press the numeric button corresponding to the character

you want.

❏ Press the numeric button repeatedly until the character you

want appears in the display. For example, to enter a capital C, press 2 three times:

USER NAME :A

❏ You can enter up to 16 characters in a name. ❏ Use the arrow buttons to move the cursor. Press > to move the

cursor to the right, or press < to move the cursor to the left.

❏ To enter a digit in the name, press the *button. Press *again to

switch back to letters.

While entering a name, you can use the one-touch speed dialing

keypad as follows:

❏ To enter a space between names, press SPACE. ❏ To correct a mistake, use the arrow buttons to move the cursor

under the mistake; then enter the correct character. You can also press CLEAR to begin again; then simply enter the name again.

❏ To erase a previously registered name, press CLEAR or simply

enter the new name over the old one.

Registering

Information

Chapter 3 Registering Information in the MultiPASS 1000 3-5

Personalizing Your MultiPASS 1000

Identifying Your Documents

When sending a document, you can have your fax number and your name (known as your ID), and the current date and time printed out by the receiving fax. This information is called your TTI (Transmit Terminal Identification) and appears at the top of the faxed document in small type.

In the United States, you are required to include this information

every time you send a fax. So be sure to enter your TTI information in your MultiPASS 1000 now.

By identifying the documents you send, the receiving party will recognize your fax messages at a glance. The illustration below shows a sample document with the identifying information:

THE DATE AND TIME YOU SENT THE DOCUMENT

YOUR FAX/TELEPHONE NUMBER

YOUR NAME OR COMPANY NAME

THE NAME OF THE PARTY WHO IS RECEIVING THE DOCUMENT

THE PAGE NUMBER/ NUMBER OF PAGES SENT

06/10/95 18:00 321-456-7777 CANON U.S.A. WESTERN REGION 001-/001

CANON U.S.A., INC.

ONE CANON PLAZA

LAKE SUCCESS, N.Y. 11042-1113

Telephone: (516) 488-6700

General Fax Telephone

(516) 328-5069

Spring 1995

Dear Canon Customer: Thank you for purchasing the new Canon MultiPASS 1000 Document Processing

System. We are sure your new system will help you work more efficiently and expand your work capacity.

The new MultiPASS 1000 is a complete 6-in-1 desktop system for your home or small office. Your new system provides the following functions:

❏ Plain paper fax ❏ Scanner ❏ PC fax ❏ Copier ❏ Printer ❏ Telephone

Your MultiPASS 1000 includes the MultiPASS Desktop Manager for Windows. This exclusive Canon software package manages the printing, scanning, and faxing activities of your MultiPASS 1000 on your computer in a single management application.

As a scanner, the MultiPASS 1000 supports the Twain Scanning Standard, which allows you to scan images from any graphics or OCR applications program that supports the TWAIN standard.

Once again, we thank you and hope you enjoy your new MultiPASS 1000.

Sincerely,

Canon U.S.A.

The top line includes the name of the receiving party if you send the document using one-touch speed dialing, coded speed dialing, group dialing, or directory dialing and you registered the party’s name. It also includes a page number if you send the document from memory.

3-6 Registering Information in the MultiPASS 1000 Chapter 3

Setting the Date and Time

Follow the steps below to set the date and time for your MultiPASS

1000. The date and time appear in the LCD display as well as on the documents you send.

1. Press FUNCTION.

SELECT MENU

2. Press 2.

SELECT MENU

2.USER SETTINGS

3. Press START/COPY.

USER SETTINGS

1.SET TIME

4. Press START/COPY.

Registering

Information

SET TIME

06/07/95 12:50

5. Use the numeric keypad to enter the date and time.

SET TIME

06/06/95 15:30

❏ Enter the month, day, and year in mm/dd/yy format. ❏ Set the time using the 24-hour clock system. Precede single

digits with a zero. Example:

07:30 = 7:30 a.m. 17:05 = 5:05 p.m.

❏ If there is a previously registered date and time, you can

enter the new setting over the old one.

❏ If you make a mistake or you want to change an existing

date setting, press CLEAR (on the one-touch speed dialing keypad). Then enter the date.

Chapter 3 Registering Information in the MultiPASS 1000 3-7

6. Press START/COPY.

< >

7. Press STOP.

Registering Your Fax Number

Follow the steps below so that your fax number appears on the top of each document you send.

1. Press FUNCTION.

SELECT MENU

2. Press 2.

SELECT MENU

2.USER SETTINGS

3. Press START/COPY.

USER SETTINGS

1.SET TIME

4. Press the arrow buttons until the following appears:

USER SETTINGS

2.ENTER YOUR TEL

5. Press START/COPY.

ENTER YOUR TEL TEL=

3-8 Registering Information in the MultiPASS 1000 Chapter 3

6. Use the numeric keypad to enter your fax number.

TRANSMISSION

DELA YED

POLLING

DELAYED

POLLING

BROADCAST

RELAY

REPOR T

09+10 11

SPACE14CLEAR

15 16

HELP

MEMOR Y

TRANSMISSION

CONFID.

TRANSMISSION

FILE

ENTER YOUR TEL TEL = 19876543211

❏ You can enter up to 20 digits. ❏ Do not enter dashes, slashes, commas, or other

punctuation.

Use the one-touch speed dialing keypad as follows:

❏ To enter a space between numbers, press SPACE. ❏ If you make a mistake, press CLEAR. Then enter the

number again.

❏ To erase a previously registered number, press CLEAR or

simply enter the new number over the old one.

❏ If you want a plus sign (+) to appear in the number when

using a country code, press + on the one-touch speed dialing keypad when entering the fax number.

7. Press START/COPY.

Registering

Information

8. Press STOP.

Chapter 3 Registering Information in the MultiPASS 1000 3-9

Registering Your Name

< >

Follow the steps below so that your name and/or company name appears on the top of each document you send.

1. Press FUNCTION.

SELECT MENU

2. Press 2.

SELECT MENU

2.USER SETTINGS

3. Press START/COPY.

USER SETTINGS

1.SET TIME

4. Press the arrow buttons until the following appears:

USER SETTINGS

3.USER NAME

5. Press START/COPY.

USER NAME :A

❏ The :A prompt indicates that you are to enter letters and

symbols.

❏ The :1 prompt indicates that you are to enter a digit. ❏ Press the *(asterisk) button on the numeric keypad to

switch between entering letters and digits.

3-10 Registering Information in the MultiPASS 1000 Chapter 3

6. Using the numeric keypad and the chart below, enter your

TRANSMISSION

DELA YED

POLLING

DELAYED

POLLING

BROADCAST

RELAY

REPOR T

09+10 11

SPACE14CLEAR

15 16

HELP

MEMOR Y

TRANSMISSION

CONFID.

TRANSMISSION

FILE

name and/or company name by pressing the buttons on the numeric keypad.

Press Press

To enter this key To enter this key

ABCabc 2 PQRSpqrs 7 DEFdef 3 TUVtuv 8 GHIghi 4 WXYZwxyz 9 JKLjkl 5 MNOmno 6

- . * # ! ” , ; : ^ ` _ = / | ’ ? $ @ % & + ( ) [ ] { } < >

}

❏ First press the numeric button corresponding to the

character you want.

❏ Press the numeric button repeatedly until the character

you want appears in the display. For example, to enter a capital C, press 2 three times:

USER NAME :A

❏ You can enter up to 16 characters in a name. ❏ Use the arrow buttons to move the cursor. Press > to move

the cursor to the right, or press < to move the cursor to the left.

❏ To enter a digit in the name, press the *button. Press

again to switch back to letters.

Use the one-touch speed dialing keypad as follows:

❏ To enter a space between names, press SPACE. ❏ To correct a mistake, use the arrow buttons to move the

cursor under the mistake; then enter the correct character. You can also press CLEAR to begin again; then simply enter the name again.

❏ To erase a previously registered name, press CLEAR or

simply enter the new name over the old one.

Registering

Information

Chapter 3 Registering Information in the MultiPASS 1000 3-11

7. Press > to move the cursor to the right, or press < to move the

< >

cursor to the left.

USER NAME :A

8. Repeat steps 6 and 7 until the entire name appears in the display:

USER NAME :A

CANON USA

9. Press START/COPY.

10. Press STOP.

3-12 Registering Information in the MultiPASS 1000 Chapter 3

Customizing the MultiPASS 1000 Operations

The following sections describe features of your MultiPASS 1000 that you can change to meet your individual needs.

Customizing Your ID

You can customize your ID (also known as TTI for Transmit Terminal Identifier) using the following USER SETTINGS:

❏ TX TERMINAL ID

You can specify whether or not to print the ID (or TTI). In the United States, you must print this information, so always set this option to ON.

❏ TTI POSITION

You can specify the position where the ID (or TTI) appears on your document. It can appear just above the document area or inside the document area. In either case, it appears at the top of the document.

The OUTSIDE IMAGE setting places the ID outside the actual document area, just above the document.

The INSIDE IMAGE setting places the ID inside the document area at the very top.

Registering

Information

❏ TTI MARKER

You can include the word FAX or the symbol ( in your ID. The FAX setting inserts the word FAX into the ID. The TEL setting inserts the ( symbol into the ID.

Follow these steps:

1. Press FUNCTION.

SELECT MENU

2. Press 2.

SELECT MENU

2.USER SETTINGS

Chapter 3 Registering Information in the MultiPASS 1000 3-13

3. Press START/COPY.

< >

USER SETTINGS

1.SET TIME

4. Press the arrow buttons until the following appears:

USER SETTINGS

4.TTI OPTION SET

5. Press START/COPY.

TTI OPTION SET

1.TX TERMINAL ID

6. Press the arrow buttons to display the item you want to change.

TX TERMINAL ID TTI POSITION TTI MARKER

7. Press START/COPY. The LCD displays the setting for the option you select. For example:

TX TERMINAL ID

8. Press the arrow buttons to display the selection you want to make.

TX TERMINAL ID –ON – OFF

TTI POSITION – OUTSIDE IMAGE – INSIDE IMAGE

TTI MARKER – FAX – TEL

3-14 Registering Information in the MultiPASS 1000 Chapter 3

9. Press START/COPY.

TX TERMINAL ID DATA ENTRY OK

10. If you want to change other settings, start again from step 6. Otherwise press STOP.

Customizing the LCD Display

Use the following procedure to:

❏ Format the date shown on the display ❏ Choose the language of the display and reports ❏ Set the display brightness

The following items are found in the SYSTEM SETTINGS menu:

❏ DATE SETUP

Choose one of three formats: USA, European, Japanese

MM/DD/YY: USA DD/MM ‘YY: European ‘YY MM/DD: Japanese

Registering

Information

❏ DISPLAY LANGUAGE

Choose one of three: ENGLISH, FRENCH, SPANISH

❏ LCD BRIGHTNESS

Changes the brightness of the display

STANDING UP: Set for viewing the display from a standing

position.

SITTING DOWN: Set for viewing the display from a sitting

position.

Follow these steps to change the LCD display:

1. Press FUNCTION.

SELECT MENU

2. Press 8.

SELECT MENU

8.SYSTEM SETTINGS

Chapter 3 Registering Information in the MultiPASS 1000 3-15

3. Press START/COPY.

< > < >

SYSTEM SETTINGS

1.RX RESTRICTION

4. Press the arrow buttons to display the item you want to change. For example:

SYSTEM SETTINGS

7.LCD BRIGHTNESS

5. Press START/COPY.

LCD BRIGHTNESS

SITTING DOWN

6. Press the arrow buttons to select a setting. For example:

LCD BRIGHTNESS

STANDING UP

7. Press START/COPY.

LCD BRIGHTNESS DATA ENTRY OK

8. If you want to change other settings, start again from step 4. Otherwise press STOP.

Customizing MultiPASS 1000 Sounds

You can vary the different sounds and sound levels used by the MultiPASS 1000 by:

❏ Changing the volume of MultiPASS 1000 sounds ❏ Changing the tone of the ringer ❏ Turning the MultiPASS 1000 dialing sound on or off ❏ Turning the off hook alarm on and off (The off hook alarm

sounds when the handset is not properly placed in its cradle.)

❏ Turning the hold melody on and off

3-16 Registering Information in the MultiPASS 1000 Chapter 3

You’ll find the following items in the USER SETTINGS menu:

❏ OFF HOOK ALARM

Turns the off hook alarm on and off

OFF ON

❏ HOLD MELODY

Turns the hold melody on and off

OFF ON

❏ VOLUME CONTROL

Changes the volume of the MultiPASS 1000 ring (separate from the volume of the handset), alarm sound, and keypad touch sound

CALLING VOLUME ALARM VOLUME KEYPAD VOLUME

You can set the volume as follows:

VOL MID: Medium volume VOL MAX: Maximum volume VOL MIN: Minimum volume

❏ RX CALL LEVEL

Changes the tone of the MultiPASS 1000 ring

LOW HIGH

❏ DIALING TONE

Turns the sound the MultiPASS 1000 makes when dialing on or off

OFF ON

Follow these steps to change any of the sounds made by the MultiPASS 1000:

1. Press FUNCTION.

SELECT MENU

2. Press 2.

Registering

Information

SELECT MENU

2.USER SETTINGS

Chapter 3 Registering Information in the MultiPASS 1000 3-17

3. Press START/COPY.

< >

USER SETTINGS

1.SET TIME

4. Press the arrow buttons to display the item you want to change. For example:

USER SETTINGS

8.HOLD MELODY

5. Press START/COPY. The LCD displays the setting for the option you select; for example:

HOLD MELODY

OFF

6. Press the arrow buttons to select a setting. For example:

HOLD MELODY

7. Press START/COPY.

HOLD MELODY DATA ENTRY OK

8. If you are changing one of the VOLUME CONTROL options, press the arrow buttons until one of the following appears:

VOL MID: Medium volume VOL MAX: Maximum volume VOL MIN: Minimum volume

❏ After making your selection, press START/COPY.

9. If you want to change other items, start again from step 4. Otherwise press STOP.

3-18 Registering Information in the MultiPASS 1000 Chapter 3

Chapter 4

Preparing Documents and

Making Copies

This chapter explains how to prepare your documents and then feed them into the MultiPASS 1000. It also describes how to make copies.

It includes:

❏ Preparing documents ❏ Feeding documents

• Adding pages while sending

❏ Making copies

• Receiving while making a copy

❏ Adjusting the paper cassette for legal-size paper

Preparing Documents

Follow these guidelines to prepare your documents: ❏ Remove clips, staples, or other similar objects from documents

before feeding them into the MultiPASS 1000.

❏ Let ink, paste, or correction fluid on documents dry completely

before feeding the document into the MultiPASS 1000.

❏ Do not feed documents with pages that are of different sizes or

of different thicknesses.

Preparing

Documents

Chapter 4 Preparing Documents and Making Copies 4-1

❏ Do not attempt to feed the following types of documents into

the MultiPASS 1000: Wrinkled or creased paper

Curled or rolled paper Torn paper Carbon paper or carbon-backed paper Coated paper Glossy pictures Onion-skin or thin paper Envelopes

These types of paper may cause jams.

You can automatically feed paper that is between 0.002 and 0.005 inches (0.06 and 0.13 mm) thick.

See Appendix A, Specifications, for the document sizes supported by the MultiPASS 1000.

Make a photocopy of any document that will not feed into the MultiPASS 1000; you can then feed the copy.

4-2 Preparing Documents and Making Copies Chapter 4

Feeding Documents

You can stack up to 30 sheets of paper in the Automatic Document Feeder (ADF).

You can specify the resolution of the document you are sending using the DOCUMENT (resolution) button, as follows:

❏ TYPE OF DOCUMENT

Use this setting for special documents, such as photographs or blue prints. See Chapter 5, Sending Fax Documents, for details.

❏ FINE

Use this setting for documents that contain very small characters or lines, such as maps or diagrams.

❏ STANDARD

Use this setting for normal typewritten, word-processed, or printed documents.

Follow these steps to feed a document into the MultiPASS 1000:

1. Press the DOCUMENT (resolution) button for the kind of document you are sending. The lights show the setting.

❏ If you are sending a special document, such as

photographs or blueprints, see Chapter 5, Sending Fax Documents, for details on how to select a special document type.

Preparing

Documents

2. Adjust the paper guides for the width of the document.

Chapter 4 Preparing Documents and Making Copies 4-3

3. Insert the document face-down into the Automatic Document Feeder (ADF) until you hear a beep.

❏ Insert the top of the page first (for example, your

letterhead).

❏ You can stack up to 30 sheets of letter-size paper at one

time.

< >

4. Press the arrow buttons to change the density setting for the document you are sending.

❏ Choose from 1 (darkest) to 7 (lightest); the standard setting

of 4 is for a normal typewritten or word-processed document.

❏ The default setting is 4; to change the default, see

Chapter 5, Sending Fax Documents.

The MultiPASS 1000 automatically feeds the pages one by one from the bottom.

If a page jams or stops while feeding, see Chapter 14, Troubleshooting.

4-4 Preparing Documents and Making Copies Chapter 4

Adding Pages While Sending

If you want to add pages while the MultiPASS 1000 is sending a document, insert the first new page so it overlaps the last page by about

3/4

inch (2 cm).

Wait until the last page is being fed into the MultiPASS 1000 before you add new pages.

Preparing

Documents

Chapter 4 Preparing Documents and Making Copies 4-5

Making Copies

One of the great features of your MultiPASS 1000 is its ability to make high quality copies. You can make up to 99 copies of one document at a time.

❏ You cannot copy if the handset is off the hook.

❏ Any dust or foreign matter on the document scanning glass

will lower the quality of the image. Always keep the glass clean. For details on cleaning the document scanning glass, see Chapter 13, Maintaining the MultiPASS 1000.

Follow these steps to make a copy:

1. Set the document face-down in the Automatic Document Feeder (ADF).

❏ The LCD displays:

DOCUMENT READY

4-6 Preparing Documents and Making Copies Chapter 4

2. Press START/COPY.

❏ When you press START/COPY without entering a phone

number, the LCD displays:

COPY 01 COPY PAGE

To make a single copy, press

3. To make multiple copies, use the numeric keypad to enter the number of copies.

❏ The MultiPASS 1000 can make up to 99 copies at one time.

If you make a mistake when entering the number, press

CLEAR on the one-touch speed dialing keypad; then enter

the number again.

COPY 37 COPY PAGE

4. Press START/COPY. ❏ The LCD displays the number of the copy. It starts with the

total number of copies and decreases the number for each copy.

COPY 37 COPY PAGE P.037

If you want to stop copying, press STOP.

START/COPY

once more.

Preparing

Documents

Chapter 4 Preparing Documents and Making Copies 4-7

Receiving a Fax While Making a Copy

If someone tries to send you a document while the MultiPASS 1000 is copying, follow these steps to receive the document:

1. Press STOP.

❏ Wait for the print head to stop moving (if necessary).

2. Gently open the operation panel.

❏ Do not force it; it opens only slightly.

3. Remove the document you were copying.

4. Close the operation panel.

❏ Press gently until it clicks into place.

5. Press the ANS HOOK UP/MANUAL button.

❏ The MANUAL light comes on to show you that the

MultiPASS 1000 is set for manual receiving.

6. Now lift up the handset and press START/COPY to receive the incoming document.

After receiving the fax, you can start the copying procedure over again.

See Chapter 7, Receiving Fax Documents, for more details on receiving documents manually.

4-8 Preparing Documents and Making Copies Chapter 4

Adjusting the Paper Cassette for Legal-size Paper

The paper cassette that comes with the MultiPASS 1000 supports both letter-size and legal-size paper. To load legal-size paper in the paper cassette, follow these steps:

1. Remove the paper cassette from the MultiPASS 1000.

2. Open the cover on the paper cassette and remove any paper from the cassette.

Loosen the two screws on the bottom of the paper cassette by turning them counterclockwise. (The screws come all the way out.)

Preparing

Documents

Chapter 4 Preparing Documents and Making Copies 4-9

4. Grip the handle on the front of the cassette and pull out the cassette’s extension.

Align the second set of holes on the cassette’s extension with the holes in the bottom of the cassette and insert the two screws.

❏ Secure the screws by turning them clockwise.

4-10 Preparing Documents and Making Copies Chapter 4

6. Remove the cover from the paper cassette.

❏ Grip the sides of the cover near the paper cassette and

gently press in on the plastic.

7. Lift the cover off the paper cassette.

Preparing

Documents

Chapter 4 Preparing Documents and Making Copies 4-11

8. Align the tabs on the side of the cover with the slots on the side of the paper cassette (closer to the front of the cassette).

❏ Again, press in slightly on the plastic to fit the tabs into the

slots on the paper cassette.

9. Close the cover.

You can now use the paper cassette to load legal-size paper. When you want to use letter-size paper, follow the same steps.

Return the extension to the letter-size position and replace the cover in the back slots.

4-12 Preparing Documents and Making Copies Chapter 4

Chapter 5

Sending Fax Documents

This chapter explains how to send fax documents with your MultiPASS 1000. It includes:

❏ Sending a document using regular dialing ❏ Sending a document directly ❏ Sending a document from memory ❏ Sending procedures

• Sending large documents

• Customizing the transmission mode

• Transmitting the document

❏ Selecting document settings

• Type of document

• Density control

❏ Setting up special transmission procedures

• ECM sending

• Auto redial

❏ Customizing the transmission speed

Documents

Sending Fax

Chapter 5 Sending Fax Documents 5-1

Sending a Document Using Regular Dialing

You can use regular dialing to enter a fax number that you have not registered for one of the automatic dialing methods.

1. Feed the document face-down into the Automatic Document Feeder (ADF).

❏ The LCD displays the density control box for a few seconds:

5-2 Sending Fax Documents Chapter 5

2. Press the arrow keys to change the density.

< >

❏ Press < to darken the image and press > to lighten

the image.

DOCUMENT READY

3. Dial the number of the receiving fax.

TEL = 12345678999

❏ Use the numeric keypad to enter the number. See page 3-3

for details.

4. Press START/COPY.

The MultiPASS 1000 begins sending the document.

TRANSMITTING OK

❏ The MultiPASS 1000 beeps once to indicate that the document

has been sent successfully.

❏ If an error occurs during sending, the MultiPASS 1000 beeps

intermittently for a few seconds. If this happens, try sending the fax again.

❏ The MultiPASS 1000 automatically redials if the receiving

fax machine does not answer or if the line is busy. (You can specify the number of times it redials; see Auto Redial, on page 5-17.)

❏ To stop sending before the fax is finished, press STOP. You

may need to lift the operation panel to remove the document. If so, be sure to close the operation panel and press STOP again.

❏ If the ALARM light is flashing for any reason, correct the

problem and then press STOP. If necessary, refer to Chapter 14, Troubleshooting.

Documents

Sending Fax

Chapter 5 Sending Fax Documents 5-3

Sending a Document Directly

To scan and transmit a document one page at a time without first storing it in memory, follow the steps below. This procedure is called “direct sending.”

1. Feed the document face-down into the Automatic Document Feeder (ADF).

❏ The LCD displays the density control box for a few

seconds:

5-4 Sending Fax Documents Chapter 5

2. Press the arrow keys to change the density.

< >

❏ Press < to darken the image and press > to lighten the

image.

DOCUMENT READY

3. Dial the number of the receiving fax.

TEL = 15164886700

❏ Use the numeric keypad to enter the number. See page 3-3

for details.

❏ You can also use any of the automatic dialing methods

described in Chapter 6, Using Automatic Dialing.

4. Press START/COPY.

The MultiPASS 1000 begins sending the document.

TRANSMITTING OK

❏ The MultiPASS 1000 beeps once to indicate that the document

has been sent successfully.

❏ If an error occurs during sending, the MultiPASS 1000 beeps

intermittently for a few seconds. If this happens, try sending the fax again.

❏ The MultiPASS 1000 automatically redials if the receiving fax

machine does not answer or if the line is busy. (You can specify the number of times it redials; see Auto Redial, on page 5-17.)

❏ To stop sending before the fax is finished, press STOP. You

may need to lift the operation panel to remove the document. If so, be sure to close the operation panel and press STOP again.

❏ If the ALARM light is flashing for any reason, correct the

problem and then press STOP. If necessary, see Chapter 14, Troubleshooting.

Documents

Sending Fax

Chapter 5 Sending Fax Documents 5-5

Sending a Document from Memory

You can use memory sending to send your document. With memory sending, the MultiPASS 1000 quickly scans the document into memory. Then, after it dials the receiving party, it sends the document from memory. This means you do not have to wait for the MultiPASS 1000 to finish sending before you can retrieve your original document.

You can send up to 50 letter-size pages (based on CCITT #1 Chart) at one time with memory sending.

❏ If memory becomes full while scanning your document and

you are sending to one location, the MultiPASS 1000 stops scanning in the document. It sends the pages in memory and then switches to direct sending to send the rest of the document.

❏ If memory becomes full while scanning your document and

you are sending to multiple locations, the LCD displays

MEMORY FULL and the MultiPASS 1000 erases the document

from memory. If this happens, start the procedure from the beginning.

The definition of a letter-size page for memory storage purposes is

based on CCITT #1 Chart.

Before using memory sending, it is a good idea to print out any received documents stored in memory. If a received document is stored in memory, the LCD displays:

06/31/95 11:17 RECEIVED IN MEMORY

See Receiving Documents in Memory on page 7-7 for details.

5-6 Sending Fax Documents Chapter 5

To send a document from memory, follow these steps:

1. Feed the document face-down into the Automatic Document Feeder (ADF).

❏ The LCD displays:

DOCUMENT READY

2. Press FUNCTION.

SELECT MENU

3. Press MEMORY TRANSMISSION.

DOCUMENT READY MEMORY

Chapter 5 Sending Fax Documents 5-7

Documents

Sending Fax

4. Dial the number of the receiving fax.

TEL = 9876543333

❏ Use the numeric keypad to enter the number. See page 3-3

for details.

❏ You can also use any of the automatic dialing methods

described in Chapter 6, Using Automatic Dialing.

5. Press

START/COPY.

The MultiPASS 1000 scans the document into memory.

❏ The LCD displays:

TRANSMIT XXXX MEMORY INPUT P.001

5-8 Sending Fax Documents Chapter 5

After scanning the document into memory, the MultiPASS 1000 dials the fax number and sends the document.

TRANSMITTING OK

❏ The MultiPASS 1000 beeps once to indicate that the document

has been sent successfully.

❏ After the document is sent, it is erased from memory. ❏ If an error occurs during sending, the MultiPASS 1000 beeps

intermittently for a few seconds. If this happens, try sending the fax again.

❏ The MultiPASS 1000 automatically redials if the receiving fax

does not answer or if the line is busy. (You can specify the number of times it redials; see Auto Redial, on page 5-17.)

❏ To stop sending before the fax is finished, press STOP. Any

information stored in memory is erased.

❏ If memory becomes full while scanning your document, the

MultiPASS 1000 stops scanning in the document. It sends the pages in memory and then switches to direct sending to send the rest of the document.

❏ If the ALARM light is flashing, make sure the error has been

corrected and then press STOP. If necessary, refer to Chapter 14, Troubleshooting.

Documents

Sending Fax

Chapter 5 Sending Fax Documents 5-9

Sending Procedures

You can use the features described in this section with other sending features.

Sending Large Documents

The MultiPASS 1000 scans up to 50 letter-size pages into its memory (based on CCITT #1 Chart).

❏ If you have more than 50 pages to send, divide the document

and send each 50-page or less section separately.

❏ You can send up to 50 letter-size pages (based on CCITT #1

Chart) at one time with memory sending.

• If memory becomes full while scanning your document and you are sending to one location, the MultiPASS 1000 stops scanning in the document. It sends the pages in memory and then switches to direct sending to send the rest of the document.

• If memory becomes full while scanning your document and you are sending to multiple locations, the LCD displays MEMORY FULL and the MultiPASS 1000 erases the document from memory. If this happens, start the procedure from the beginning.

❏ The Automatic Document Feeder (ADF) holds 30 sheets of

paper, but you can add pages to the stack as the MultiPASS 1000 feeds the paper. See page 4-5 for details.

Customizing the Transmission Mode

When you register a fax number for one-touch speed dialing or coded speed dialing, you will see this LCD display after you enter the fax number and name:

NEED TO SET TX MODE?

YES < > NO

This allows you to select the initial transmission speed, the long distance setting, and whether you want to send the document confidentially or to a Canon relay fax machine. Regular sending is the default.

This starting speed is the speed at which the MultiPASS 1000 first tries to send a document over the telephone line. There are two starting speeds, 9600 bps and 4800 bps. The higher the speed, the faster the documents are sent.

5-10 Sending Fax Documents Chapter 5

Normally you do not need to select a starting speed. When you send a document, the MultiPASS 1000 automatically tries to send at the fastest speed possible (9600 bps). If there is a lot of noise on the line, the MultiPASS 1000 automatically reduces the sending speed for the best transmission.

If you know that the telephone line over which you will be sending has a lot of noise that may interfere with transmission, you will want to set the transmission speed. You can specify one of the following speeds: 9600 bps or 4800 bps.

When you set the starting speed, the MultiPASS 1000 also allows you to select a long distance setting. You can choose from four long distance settings: 0, 1, 2, and 3.

Always try setting 1, LONG DISTANCE, first. If you have problems transmitting your documents, you can try the other settings: LONG

DISTANCE 2

and LONG DISTANCE 3. Keep trying different settings

until you correct the problem. Choosing 0, LONG DISTANCE 0, turns off the long distance feature. For details on how to send a document, either confidentially or to a

Canon relay fax machine, see Chapter 10, Special Sending Procedures.

Transmitting the Document

When the MultiPASS 1000 begins sending the document, the LCD displays:

TRANSMIT

❏ The MultiPASS 1000 beeps each time it successfully sends the

document to a destination.

❏ The MultiPASS 1000 automatically redials if a receiving fax

does not answer or if the line is busy. (You can specify the number of times it redials; see Auto Redial on page 5-17.)

❏ The MultiPASS 1000 erases the document from memory after

sending it.

❏ If an error occurs during sending, the MultiPASS 1000 beeps

intermittently for a few seconds. If this occurs, try sending the document again.

❏ To interrupt sending to all destinations you dialed, press

STOP. You may need to lift the operation panel to remove the

document. If so, be sure to close the operation panel and press

STOP again.

❏ If the ALARM light is flashing for any reason, correct the

problem and then press STOP. If necessary, refer to Chapter 14,

Troubleshooting.

Chapter 5 Sending Fax Documents 5-11

Documents

Sending Fax

Selecting Document Settings

You can use the MultiPASS 1000’s USER SETTINGS to register a document type and to change the default density setting used by the MultiPASS 1000.

Type of Document

Before using the TYPE OF DOCUMENT setting on the operation panel, you must select a document type through the USER

SETTINGS

different document types:

❏ HALFTONE

❏ AA (Auto Adjust)

❏ BLUEPRINT

. The MultiPASS 1000 allows you to choose from six

For documents containing intermediate tones, such as a photograph. Use this setting for black and white or color photographs.

For documents containing both photographs and text.

For blueprints or blue-colored line drawings. The quality of the reproduction will depend on the contrast of the original. Generally, the higher the contrast, the better the reproduction.

❏ TRACING PAPER

For slightly transparent documents, such as line drawings on tracing paper or similar material.

❏ HIGHLIGHT MARKER

For typewritten documents that you have marked with a colored felt-tip pen or a highlight marker. Highlights made with blue or green markers may not reproduce clearly.

❏ IMAGE REVERSAL

For documents within which you want to reverse the tones; for example, you can change white areas to black and vice versa. If the document you are sending has a large white area, remember that reversing an image may create an all black background that requires a lot of ink.

After you register a setting, you can select it when sending a document by pressing the DOCUMENT (resolution) button until the

TYPE OF DOCUMENT light comes on. The setting remains in effect

until you register a new one.

5-12 Sending Fax Documents Chapter 5

Follow these steps:

< >

1. Press FUNCTION.

SELECT MENU

2. Press 2.

SELECT MENU

2.USER SETTINGS

3. Press START/COPY.

USER SETTINGS

1.SET TIME

4. Press the arrow buttons until the following display appears:

USER SETTINGS

5.TYPE OF DOCUMENT

5. Press START/COPY.

TYPE OF DOCUMENT

HALFTONE

6. Press the arrow buttons to select the type of document image you want to register.

❏ Select one of the following:

HALFTONE AA BLUE PRINT TRACING PAPER HIGHLIGHT MARKER IMAGE REVERSAL

7. Press START/COPY.

TYPE OF DOCUMENT

DATA ENTRY OK

8. Press STOP.

Chapter 5 Sending Fax Documents 5-13

Documents

Sending Fax

Density Control

< >

Each time you feed a document into the MultiPASS 1000, the default density setting of 4 is displayed. You can change this setting if you normally send documents that require a lighter or darker setting. The new setting remains in effect until you change it.

The density control box looks like this:

There are seven settings, from 1 to 7. The smaller the number, the darker the image. The normal setting is 4; 1 is the darkest and 7 is the lightest.

1. Press FUNCTION.

2. Press 2.

SELECT MENU

2.USER SETTINGS

3. Press START/COPY.

USER SETTINGS

1.SET TIME

4. Press the arrow buttons until the following display appears:

USER SETTINGS

6.DENSITY CONTROL

5-14 Sending Fax Documents Chapter 5

5. Press START/COPY.

< >

6. Press the arrow buttons to select the density you use most often.

7. Press START/COPY.

DENSITY CONTROL DATA ENTRY OK

8. Press STOP.

Setting Up Special Transmission Procedures

The TX SETTINGS menu of your MultiPASS 1000 includes options for ECM sending and auto redial.

ECM Sending

Your MultiPASS 1000 incorporates Error Correction Mode (ECM), an automatic feature that greatly reduces system and line errors when sending documents. To communicate with the ECM feature, the receiving fax must also have ECM. If the receiving fax has ECM, your MultiPASS 1000 automatically switches to ECM and the LCD display shows:

ECM TX

If the receiving fax does not have ECM, you can communicate normally using any procedures described in this manual.

Chapter 5 Sending Fax Documents 5-15

Documents

Sending Fax

Keep in mind that even with ECM operating, line errors may

< >

occasionally occur. If you communicate over a telephone line affected by line noise, transmitting time may be slightly slower with the ECM feature on. In this case, you can decrease the transmitting time by turning off the ECM feature.

Changing the ECM sending option

1. Press FUNCTION.

SELECT MENU

2. Press 4.

SELECT MENU

4.TX SETTINGS

3. Press START/COPY.

TX SETTINGS

1.ECM TX

4. Press the arrow buttons until the following display appears.

TX SETTINGS

1.ECM TX

5. Press START/COPY.

ECM TX

OFF

6. Press the arrow buttons to set the ECM TX feature to ON or OFF.

ECM TX

7. Press START/COPY.

ECM TX

DATA ENTRY OK

8. Press STOP.

5-16 Sending Fax Documents Chapter 5

Auto Redial

< >

You can turn the auto redial feature on or off. Auto redial is the ability of your MultiPASS 1000 to redial a number if the line is busy or there is no answer.

If you want auto redial on, you can set the amount of time the MultiPASS 1000 waits before redialing and the number of times the MultiPASS 1000 redials.

Changing the AUTO REDIAL feature

1. Press FUNCTION.

SELECT MENU

2. Press 4.

SELECT MENU

4.TX SETTINGS

3. Press START/COPY.

TX SETTINGS

1.ECM TX

4. Press the arrow buttons until the following display appears.

TX SETTINGS

3.AUTO REDIAL

5. Press START/COPY.

AUTO REDIAL

OFF

6. Press the arrow buttons to set the AUTO REDIAL feature to ON or OFF.

AUTO REDIAL

Documents

Sending Fax

Chapter 5 Sending Fax Documents 5-17

7. Press START/COPY.

REDIAL TIMES

8. If you turned on the AUTO REDIAL feature, continue with the following steps. Otherwise, go to step 13.

9. Use the numeric keypad to enter the number of times (between

1 and 10) you want the MultiPASS 1000 to redial.

REDIAL TIMES

10. Press START/COPY.

REDIAL INTERVAL

11. Use the numeric keypad to enter the time in minutes (between

2 and 99) between redials.

REDIAL INTERVAL

12. Press START/COPY.

REDIAL INTERVAL

DATA ENTRY OK

13. Press STOP.

5-18 Sending Fax Documents Chapter 5

Canon MP 1000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Features and Benefits

Using Your Documentation

Customer Support

Canon U.S.A.

Canon Canada

Important Safety Instructions

Removing the Shipping Materials

From the Front

From the Side

Handset

Operation Panel

Numeric keypad

Function Buttons and Lights

One-touch Speed Dialing Keypad

Fax/Telephone Operation Buttons

Attaching the Handset

Installing the Paper Cassette

Connecting the Telephone Line

Attaching the Parallel Cable

Attaching the Power Cord

Installing the Ink Cartridge

Attaching the Document Supports

Attaching the One-touch Speed Dialing Faceplate

Printing the Help List

Guidelines for Registering Information

Using the Menu System

Entering a Number

Entering a Name

Identifying Your Documents

Setting the Date and Time

Registering Your Fax Number

Registering Your Name

Customizing Your ID

Customizing the LCD Display

Preparing Documents

Feeding Documents

Adding Pages While Sending

Making Copies

Receiving a Fax While Making a Copy

Adjusting the Paper Cassette for Legal-size Paper

Sending a Document Using Regular Dialing

Sending a Document Directly

Sending a Document from Memory

Sending Procedures

Sending Large Documents

Customizing the Transmission Mode

Transmitting the Document

Selecting Document Settings

Type of Document

Density Control

Setting Up Special Transmission Procedures

ECM Sending

Auto Redial