How it Works
Canon
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MF543DW
User Manual
699 pgs6.11 Mb0
Table of contents
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Canon MF543DW User Manual

imageCLASS
MF543dw
User
's Guide
USRMA-4213-01 2019-10 en Copyright CANON INC. 2019

Contents

Setting Up
Preparations Required Before Use ............................................................................................................................. 6
Preventing Unauthorized Access ................................................................................................................................ 8
Setting the Date/Time ............................................................................................................................................. 12
Setting Up the Network Environment ...................................................................................................................... 14
Selecting Wired LAN or Wireless LAN ..................................................................................................................... 16
Connecting to a Wired LAN .................................................................................................................................. 17
Connecting to a Wireless LAN ............................................................................................................................... 18
Setting IP Addresses ........................................................................................................................................... 31
............................................................................................................................................................ 3
Setting Up Connection Using WPS Push Button Mode ....................................................................................... 20
Setting Up Connection Using WPS PIN Code Mode ........................................................................................... 22
Setting Up Connection by Selecting a Wireless Router ....................................................................................... 24
Setting Up Connection by Specifying Detailed Settings ...................................................................................... 27
Checking the SSID and Network Key ............................................................................................................... 30
Setting IPv4 Address ..................................................................................................................................... 32
Setting IPv6 Addresses .................................................................................................................................. 35
Viewing Network Settings .................................................................................................................................... 38
Conguring Settings for Communication with a Computer ...................................................................................... 40
Conguring Printing Protocols and WSD Functions ........................................................................................... 41
Conguring Printer Ports ............................................................................................................................... 44
Setting Up Print Server .................................................................................................................................. 48
Conguring the Machine for Your Network Environment ......................................................................................... 51
Conguring Ethernet Settings ........................................................................................................................ 52
Changing the Maximum Transmission Unit ...................................................................................................... 54
Setting a Wait Time for Connecting to a Network .............................................................................................. 55
Conguring DNS .......................................................................................................................................... 56
Conguring SMB .......................................................................................................................................... 60
Conguring WINS ......................................................................................................................................... 62
Registering LDAP Servers .............................................................................................................................. 64
Monitoring and Controlling the Machine with SNMP ......................................................................................... 69
Other Network Settings ................................................................................................................................. 73
Installing Drivers .................................................................................................................................................... 77
Conguring Initial Settings for Fax Functions ........................................................................................................... 78
Deciding Which Fax Receive Mode to Use .............................................................................................................. 79
Registering the Fax Number and Unit Name .......................................................................................................... 80
Selecting the Receive Mode .................................................................................................................................. 81
Connecting the Telephone Line ............................................................................................................................ 82
Conguring Scan Settings ....................................................................................................................................... 83
Preparing to Use the Machine as a Scanner ........................................................................................................... 84
Procedure for Setting to Send E-Mail/Send and Receive I-Fax ................................................................................... 85
Conguring Basic E-Mail Settings .................................................................................................................... 86
I
Conguring E-Mail/I-Fax Communication Settings ............................................................................................
Procedure for Setting a Shared Folder as a Save Location ........................................................................................ 93
Setting a Shared Folder as a Save Location ....................................................................................................... 94
Procedure for Setting a FTP Server as a Save Location ............................................................................................. 97
89
Basic Operations ........................................................................................................................................ 100
Parts and Their Functions ...................................................................................................................................... 104
Front Side ........................................................................................................................................................ 105
Back Side ......................................................................................................................................................... 107
Interior ........................................................................................................................................................... 108
Feeder ............................................................................................................................................................ 109
Multi-Purpose Tray ........................................................................................................................................... 110
Paper Drawer ................................................................................................................................................... 111
Operation Panel ............................................................................................................................................... 112
Turning ON the Machine ....................................................................................................................................... 114
Turning OFF the Machine ................................................................................................................................... 115
Turning OFF the Machine by Remote Operation ............................................................................................. 116
Powering OFF at a Fixed Time ...................................................................................................................... 117
Restarting the Machine ..................................................................................................................................... 119
Using the Operation Panel .................................................................................................................................... 121
Basic Screens ................................................................................................................................................... 122
Home Screen ............................................................................................................................................. 123
<Status Monitor> Screen ............................................................................................................................. 126
Message Display ......................................................................................................................................... 128
Basic Operation ................................................................................................................................................ 129
Entering Text ................................................................................................................................................... 132
Logging in to the Machine ..................................................................................................................................... 134
Placing Originals ................................................................................................................................................... 136
Loading Paper ....................................................................................................................................................... 140
Loading Paper in the Paper Drawer .................................................................................................................... 142
Loading Paper in the Multi-Purpose Tray ............................................................................................................. 147
Loading Envelopes ............................................................................................................................................ 150
Loading Preprinted Paper .................................................................................................................................. 152
Specifying Paper Size and Type .......................................................................................................................... 156
Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 157
Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................ 159
Registering Default Paper Settings for the Multi-Purpose Tray ......................................................................... 161
Registering a Custom Paper Size .................................................................................................................. 163
Limiting the Paper Sizes Displayed ................................................................................................................ 165
Automatically Selecting an Appropriate Paper Source for Each Function ............................................................ 166
Customizing the Display ........................................................................................................................................ 167
Customizing the Home Screen ........................................................................................................................... 168
Registering Frequently Used Settings .................................................................................................................. 171
Changing the Default Settings for Functions .......................................................................................................... 173
II
Entering Sleep Mode .............................................................................................................................................
Registering Destinations ....................................................................................................................................... 179
Registering Destinations in the Address Book ...................................................................................................... 181
Registering Multiple Destinations as a Group ................................................................................................. 184
Editing the Registered Destinations in the Address Book ................................................................................. 186
Using a USB Memory Device .................................................................................................................................. 187
177
Copying .............................................................................................................................................................. 190
Copy Basic Features Screen ................................................................................................................................... 192
Basic Copy Operations ........................................................................................................................................... 194
Canceling Copies .............................................................................................................................................. 199
Checking the Copying Status and Log ................................................................................................................. 200
Enhancing and Adjusting Copy Quality ................................................................................................................... 202
Selecting the Type of Original for Copying ........................................................................................................... 203
Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 204
Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 205
Useful Copy Functions ........................................................................................................................................... 206
Copying Multiple Documents onto One Sheet (N on 1) .......................................................................................... 207
Collating Copies by Page ................................................................................................................................... 208
Making ID Card Copies ...................................................................................................................................... 209
Making Passport Copies .................................................................................................................................... 210
Faxing .................................................................................................................................................................. 213
Fax Basic Features Screen ...................................................................................................................................... 216
Basic Operations for Sending Faxes ....................................................................................................................... 217
Canceling Sending Faxes ................................................................................................................................... 225
Receiving Faxes .................................................................................................................................................... 226
Useful Functions When Sending ............................................................................................................................. 230
Recalling Previously Used Settings for Sending (Recall Settings) ............................................................................. 231
Sending a Fax after a Phone Call (Manual Sending) ............................................................................................... 234
Saving a Copy of a Sent Original ......................................................................................................................... 236
Various Receiving Methods .................................................................................................................................... 238
Saving Received Documents into the Machine (Memory Reception) ........................................................................ 239
Forwarding the Received Documents Automatically ............................................................................................... 241
Checking Status and Log for Sent and Received Documents .................................................................................... 244
Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 246
Sending PC Faxes ............................................................................................................................................. 247
Using Internet Fax (I-Fax) ...................................................................................................................................... 249
Sending I-Faxes ................................................................................................................................................ 250
Receiving I-Faxes .............................................................................................................................................. 257
Printing .............................................................................................................................................................. 259
Printing from a Computer ..................................................................................................................................... 260
Canceling Prints ............................................................................................................................................... 262
III
Checking the Printing Status and Log
Various Printing Methods ...................................................................................................................................... 266
Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 267
Printing via Secure Print .............................................................................................................................. 268
Printing from a USB Memory Device (Memory Media Print) .................................................................................... 271
.................................................................................................................. 264
Scanning ........................................................................................................................................................... 280
Scan Basic Features Screen .................................................................................................................................... 282
Basic Operations for Scanning Originals ................................................................................................................ 285
Scanning and Saving to a Computer .................................................................................................................... 286
Saving Data to a USB Memory Device .................................................................................................................. 288
Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ..................................................................... 292
Canceling Sending Documents ........................................................................................................................... 302
Checking Status and Log for Scanned Originals .................................................................................................... 303
Scanning Clearly ................................................................................................................................................... 305
Adjusting Image Quality .................................................................................................................................... 306
Adjusting Density ............................................................................................................................................. 307
Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 308
Useful Scanning Functions .................................................................................................................................... 310
Enhancing the Security of Electronic Files ............................................................................................................ 311
Adjusting Balance between File Size and Image Quality (Data Size) ......................................................................... 314
Conguring a File Name .................................................................................................................................... 315
Recalling Previously Used Settings for Sending/Saving (Recall Settings) ................................................................... 316
Specifying E-Mail Settings .................................................................................................................................. 319
Using Your Computer to Scan (Remote Scan) .......................................................................................................... 322
Scanning Documents from an Application ........................................................................................................... 323
Using ScanGear MF ........................................................................................................................................... 325
Linking with Mobile Devices ............................................................................................................ 327
Connecting with Mobile Devices ............................................................................................................................ 328
Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................ 329
Connecting Directly (Access Point Mode) ............................................................................................................. 331
Using AirPrint ....................................................................................................................................................... 337
Printing with AirPrint ........................................................................................................................................ 342
Scanning with AirPrint ....................................................................................................................................... 345
Faxing with AirPrint .......................................................................................................................................... 347
If AirPrint Cannot Be Used ................................................................................................................................. 349
Using Google Cloud Print ....................................................................................................................................... 350
Managing the Machine by the Remote Control ....................................................................................................... 352
Managing the Machine ........................................................................................................................ 355
Setting Access Privileges ....................................................................................................................................... 357
Setting the System Manager ID and PIN .............................................................................................................. 358
IV
Setting the Department ID Management
Setting a Remote UI PIN .................................................................................................................................... 366
LDAP Server Authentication ............................................................................................................................... 368
Conguring the Network Security Settings ............................................................................................................ 372
Restricting Communication by Using Firewalls ..................................................................................................... 374
Specifying IP Addresses for Firewall Settings .................................................................................................. 375
Specifying MAC Addresses for Firewall Settings .............................................................................................. 378
Changing Port Numbers .................................................................................................................................... 381
Setting a Proxy ................................................................................................................................................. 382
Conguring the Key and Certicate for TLS .......................................................................................................... 384
Generating the Key and Certicate for Network Communication ...................................................................... 387
Generating a Key and Certicate Signing Request (CSR) ................................................................................... 390
Registering the Key and Certicate for Network Communication ...................................................................... 393
Conguring IPSec Settings ................................................................................................................................. 395
Conguring IEEE 802.1X Authentication Settings .................................................................................................. 402
Restricting the Machine's Functions ...................................................................................................................... 406
Restricting Access to Address Book and Sending Functions .................................................................................... 408
Restricting Use of the Address Book ............................................................................................................. 409
Limiting Available Destinations ..................................................................................................................... 411
Restricting the Fax Sending Functions ........................................................................................................... 413
............................................................................................................. 360
Restricting Printing from a Computer .................................................................................................................. 415
Restricting USB Functions .................................................................................................................................. 416
Disabling HTTP Communication ......................................................................................................................... 418
Disabling Remote UI ......................................................................................................................................... 419
Increasing the Security of Documents .................................................................................................................... 420
Generating a Device Signature Key ..................................................................................................................... 421
Managing the Machine from a Computer (Remote UI) ............................................................................................ 422
Starting Remote UI ........................................................................................................................................... 423
Checking the Status and Logs ............................................................................................................................ 427
Setting Up Menu Options from Remote UI ........................................................................................................... 433
Registering Destinations from Remote UI ............................................................................................................ 436
Security Policy .................................................................................................................................................. 440
Importing/Exporting the Setting Data ................................................................................................................. 446
Updating the Firmware ......................................................................................................................................... 449
Initializing Settings ............................................................................................................................................... 451
Setting Menu List ...................................................................................................................................... 454
<Display Settings> ............................................................................................................................................ 456
<English Keyboard Layout> ................................................................................................................................ 461
<Timer/Energy Settings> ................................................................................................................................... 462
<Network> ....................................................................................................................................................... 466
<External Interface> .......................................................................................................................................... 481
<Accessibility> .................................................................................................................................................. 482
<Adjustment/Maintenance> .................................................................................................................................. 483
V
<Adjust Image Quality> .....................................................................................................................................
<Maintenance> ................................................................................................................................................ 493
<Function Settings> .............................................................................................................................................. 494
<Common> ...................................................................................................................................................... 495
<Copy> ............................................................................................................................................................ 501
<Printer> ......................................................................................................................................................... 503
<Send> ............................................................................................................................................................ 529
<Receive/Forward> ........................................................................................................................................... 541
<Store/Access Files> .......................................................................................................................................... 548
<Secure Print> .................................................................................................................................................. 554
<Set Destination> .................................................................................................................................................. 555
<Management Settings> ....................................................................................................................................... 556
<User Management> ........................................................................................................................................ 557
<Device Management> ...................................................................................................................................... 558
<License/Other> ............................................................................................................................................... 562
<Data Management> ........................................................................................................................................ 564
<Security Settings> ........................................................................................................................................... 566
484
Maintenance ................................................................................................................................................. 569
Regular Cleaning .................................................................................................................................................. 571
Cleaning the Exterior ........................................................................................................................................ 572
Cleaning the Platen Glass .................................................................................................................................. 573
Cleaning the Feeder .......................................................................................................................................... 574
Cleaning the Fixing Assembly ............................................................................................................................. 577
Replacing the Toner Cartridge ............................................................................................................................... 578
Checking the Remaining Amount of Consumables .................................................................................................. 584
Relocating the Machine ......................................................................................................................................... 585
Adjusting the Gradation and Density for Copy Jobs ............................................................................................... 588
Adjusting Values for Text Color Reproducibility ..................................................................................................... 590
Adjusting Print Density ...................................................................................................................................... 592
Adjusting Print Position ..................................................................................................................................... 593
Viewing the Counter Value .................................................................................................................................... 595
Printing Reports and Lists ..................................................................................................................................... 596
Troubleshooting (FAQ) .......................................................................................................................... 604
Appendix ........................................................................................................................................................... 606
Third Party Software ............................................................................................................................................. 608
Going Green and Saving Money ......................................................................................................................... 610
Improving Eciency ......................................................................................................................................... 612
Going Digital .................................................................................................................................................... 614
VI
So Much More ..................................................................................................................................................
Specications ....................................................................................................................................................... 618
Main Unit ........................................................................................................................................................ 619
Feeder ............................................................................................................................................................ 622
Available Paper ................................................................................................................................................ 623
Paper Feeder PF-C ............................................................................................................................................ 626
Copy Card Reader-F .......................................................................................................................................... 627
Fax Function .................................................................................................................................................... 628
Scan Function .................................................................................................................................................. 629
Printer Functions .............................................................................................................................................. 630
Management Functions ..................................................................................................................................... 632
System Environment ......................................................................................................................................... 634
Network Environment ....................................................................................................................................... 636
Options ................................................................................................................................................................ 637
Optional Equipment .......................................................................................................................................... 638
System Options ................................................................................................................................................ 640
Manuals and Their Contents .................................................................................................................................. 642
Using User's Guide ................................................................................................................................................ 643
616
Screen Layout of User's Guide ............................................................................................................................ 644
Viewing User's Guide ........................................................................................................................................ 647
Basic Windows Operations .................................................................................................................................... 648
Menu Route Map ................................................................................................................................................... 656
Notice .................................................................................................................................................................. 657
VII
Setting Up
Setting Up
Setting Up ...............................................................................................................................................................
Main Functions ...................................................................................................................................................... 4
Preparations Required Before Use ....................................................................................................................... 6
Preventing Unauthorized Access .......................................................................................................................... 8
Setting Up Using the Setup Guide ...................................................................................................................... 10
Setting the Date/Time ......................................................................................................................................... 12
Setting Up the Network Environment ............................................................................................................... 14
Selecting Wired LAN or Wireless LAN .............................................................................................................. 16
Connecting to a Wired LAN ............................................................................................................................. 17
Connecting to a Wireless LAN ......................................................................................................................... 18
Setting Up Connection Using WPS Push Button Mode ............................................................................. 20
Setting Up Connection Using WPS PIN Code Mode .................................................................................. 22
Setting Up Connection by Selecting a Wireless Router ............................................................................. 24
Setting Up Connection by Specifying Detailed Settings ............................................................................ 27
Checking the SSID and Network Key ........................................................................................................ 30
Setting IP Addresses ....................................................................................................................................... 31
Setting IPv4 Address ................................................................................................................................ 32
Setting IPv6 Addresses ............................................................................................................................ 35
3
Viewing Network Settings ............................................................................................................................... 38
Conguring Settings for Communication with a Computer ............................................................................ 40
Conguring Printing Protocols and WSD Functions ................................................................................. 41
Conguring Printer Ports ......................................................................................................................... 44
Setting Up Print Server ............................................................................................................................ 48
Conguring the Machine for Your Network Environment ............................................................................... 51
Conguring Ethernet Settings ................................................................................................................. 52
Changing the Maximum Transmission Unit ............................................................................................. 54
Setting a Wait Time for Connecting to a Network .................................................................................... 55
Conguring DNS ...................................................................................................................................... 56
Conguring SMB ...................................................................................................................................... 60
Conguring WINS .................................................................................................................................... 62
Registering LDAP Servers ......................................................................................................................... 64
Monitoring and Controlling the Machine with SNMP ............................................................................... 69
Other Network Settings ........................................................................................................................... 73
Installing Drivers ................................................................................................................................................. 77
Conguring Initial Settings for Fax Functions ................................................................................................... 78
Deciding Which Fax Receive Mode to Use ....................................................................................................... 79
1
Setting Up
Registering the Fax Number and Unit Name ..................................................................................................
Selecting the Receive Mode ............................................................................................................................ 81
Connecting the Telephone Line ...................................................................................................................... 82
Conguring Scan Settings ................................................................................................................................... 83
Preparing to Use the Machine as a Scanner ................................................................................................... 84
Procedure for Setting to Send E-Mail/Send and Receive I-Fax ......................................................................... 85
Conguring Basic E-Mail Settings ............................................................................................................ 86
Conguring E-Mail/I-Fax Communication Settings ................................................................................... 89
Procedure for Setting a Shared Folder as a Save Location .............................................................................. 93
Setting a Shared Folder as a Save Location .............................................................................................. 94
Procedure for Setting a FTP Server as a Save Location ................................................................................... 97
80
2

Setting Up

Setting Up
Befor
e using the functions of the machine, the environmental conditions must be set in advance. To begin with, check
the sequences of ow required to complete the setup, and then perform the actual settings.
Befor
e Use(P. 6)
Conguring Initial Settings of the Machine (Setup Guide)
● Y
ou can easily congure the initial settings required to use the machine, such as date, time, and network
settings, by following the on-screen guidance.
Setting Up Using the Setup Guide(P. 10)
Preparations Required
4J7S-000
3

Main Functions

Setting Up
4J7S-001
This manual co
vers all the functions of the model series you purchased. Before getting started, check which functions
are available on the model you purchased.
: With function : Without function
Function MF543dw
Copy
Print
Fax
Scan
2-sided printing
Forward received faxes
Send scanned data (e-Mail/SMB/FTP)
Wired LAN connection
Wireless LAN connection
USB connection
Remote UI
Keys and Certicates
Linking with Mobile Devices
NFC
Display Touch panel
Feeder Feeder (2-sided scanning)
Default System Manager ID 7654321
Default System Manager PIN 7654321
Department ID Management
Application Library
Paper Feeder PF-C Optional
Copy Card Reader-F Optional
4
Function MF543dw
Barcode Printing Kit Optional
Send PDF Security Feature Set Optional
Setting Up
● For the available driver types, see the User Softwar
the Canon website (https://global.canon/).
LINKS
Viewing User's Guide(P. 647)
e CD-ROM/DVD-ROM supplied with the machine, or see
5
Setting Up

Preparations Required Before Use

4J7S-002
Set up the machine follo to the corresponding section. In addition, to use the machine safely, also check
Access(P
. 8) .
Step 1 Setting Up Using the Setup Guide(P. 10)
Step 2 Setting Up the Network Environment(P. 14)
wing steps 1 to 5 in order. For more information about a particular step, click on the link to go
● Congur
to use the Setup Guide, congure the network settings from here.
e the network settings that are not covered in the Setup Guide. If you do not need
Preventing Unauthorized
Step 3 Installing Drivers(P. 77)
Step 4 Conguring Initial Settings for Fax Functions
Step 5 Conguring Scan Settings
(P. 83)
(P. 78)
6
Setting from the Remote UI
Setting Up
● When the network envir
using Remote UI.
Importing data fr
● As long as the model is the same, you can save setting data registered on another Canon printer/
multifunction machine to a computer (export) and load the setting data to this machine (import).
Importing/Exporting the Setting Data(P. 446)
onment settings are complete, you can eciently set the machine from a computer
Starting Remote UI(P. 423)
om another machine to save time
7
Setting Up

Preventing Unauthorized Access

4J7S-003
This section describes the security measur a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network. In recent years, a printer/multifunction machine connected to the network can offer you a variety of useful functions, such as printing from a computer, operating from a computer using the remote function, and sending scanned documents via the Internet. On the other hand, it is essential to take security measures to reduce the security risk for information leakage, as a printer/multifunction machine has become more exposed to threats, such as unauthorized access and theft, when it is connected to the network. This section explains necessary settings you need to specify to prevent unauthorized access before using a printer/multifunction machine connected to the network.
es on how to prevent unauthorized access from the external network. This is
Security Measures to Prevent Unauthorized Access from the External Network
Assigning a Private IP Address(P. 8) Using Firewall to Restrict Transmission(P. 9) Specifying the TLS Encrypted Communication (P. 9) Setting PIN to Manage Information Stored in the Multifunction Machine(P. 9)
Assigning a Private IP Address
An IP address is a numerical label assigned to each device participating in a computer network. A "global IP address" is used for the communication connecting to the Internet, and a "private IP address" is used for the communication within a local area network, such as a LAN in the company. If a global IP address is assigned, your printer/ multifunction machine is open to the public and can be accessed via the Internet. Thus, the risk of information leakage due to unauthorized access from external network increases. On the other hand, if a private IP address is assigned, your printer/multifunction machine is closed to a local area network and can be accessed by only users on your local area network, such as a LAN in the company.
Global IP Address
Can be accessed fr
Basically, assign a private IP address to your printer/multifunction machine. Make sure to conrm the IP address, assigned to the printer/multifunction machine you are using, is a private IP address or not. A private IP address is found in one of the following ranges.
om the external network
Can be accessed from the users within a local area network
Private IP Address
Ranges for Private IP addresses
om 10.0.0.0 to 10.255.255.255
● Fr
● From 172.16.0.0 to 172.31.255.255
● From 192.168.0.0 to 192.168.255.255
For information on how to conrm the IP address, see
Setting IPv4 Address(P. 32) .
● If a global IP addr
to reduce the risk of unauthorized access by installing security software, such as a rewall that prevents
ess is assigned to a printer/multifunction machine, you can create a network environment
8
Setting Up
access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administr
ator.
Using Firewall to Restrict Transmission
A r
ewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network. You can use a rewall on your network environment to block access from the external network that appears to be dangerous, by restricting communication from specied IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address lter. For information on how to set up an IP address lter, see
Settings(P
. 375) .
Specifying IP Addresses for Firewall
Specifying the TLS Encrypted Communication
For information on the TLS Encrypted Communication, see and on the procedures to specify, see
Conguring the Ke
Conguring the Network Security Settings
y and Certicate for TLS(P. 384) .
(P. 372) ,
Setting PIN to Manage Information Stored in the Multifunction Machine
If a malicious thir information stored in the machine will reduce the risk of information leakage. Canon printers/multifunction machines enable you to protect various type of information by setting PIN.
Setting PIN to Each Function
● Setting PIN for Using Remote UI
For mor
● Setting PIN for the System Manager Settings
For mor
● Addr
For more information on setting a PIN, see
Listed abo the other security measures, see preventing unauthorized access to suit your environment.
ve are some examples of security measures for preventing unauthorized access. For more information on
d party attempts to gain unauthorized access to a printer/multifunction machine, setting PIN to
e information, see
e information, see
ess Book PIN
Setting a Remote UI PIN(P. 366) .
Setting the System Manager ID and PIN(P. 358) .
Restricting Use of the Address Book(P. 409) .
Managing the Machine(P. 355) and tak
e necessary security measures for
9
Setting Up

Setting Up Using the Setup Guide

4J7S-004
1660-009
When the machine is turned on ( Turning ON the Machine(P. 114) ) for the rst time, the Setup Guide starts up to assist you to congur setting screens are displayed in the following order.
Step 1 Setting the Display Language and the Country or Region
e the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the
Set the language to be displayed on the operation panel screen or in reports, as well as the country or r
egion where the machine will be used.
Select a language.
1
Select <Yes>.
2
Select a country or region.
3
Step 2 Setting the Date and Time
Adjust the machine's date/time.
Select a time zone.
1
What is UTC?
● Coor
Enter the date and time, and select <Apply>.
2
● Tap the entry eld, and enter the date and time.
Step 3 Setting the Access Security Measures
Set the System Manager ID of the system manager account and a PIN to access the Remote UI. Y
ou can only use the Remote UI if you set a PIN.
Select <Yes>.
1
● If you select <No>, the settings required for using the Remote UI are not
dinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications.
congured, and the Setup Guide proceeds to step 4.
Select <Yes>.
2
● If you select <No>, the System Manager ID and PIN are not changed from the
default settings, and the Setup Guide proceeds to number 4 in this step.
Specify the System Manager ID and PIN.
3
● Specify the <System Manager ID>
● Enter numbers for each item, and select <Apply>.
● The Conrm scr
● Do not for
een is displayed. Enter the PIN once again to conrm.
get your PIN.
<System Manager PIN>.
10
Setting Up
● Y
ou cannot register an ID or PIN that consists only of zeros, such as "00" or
"0000000."
Select <Yes>.
4
● If you select <No>, a Remote UI Access PIN is not set, and the Setup Guide
proceeds to step 4.
Specify the Remote UI Access PIN.
5
● Enter a PIN, and select <Apply>.
● The Conrm screen is displayed. Enter the PIN once again to conrm.
● Do not for
ou cannot register a PIN that consists only of zeros, such as "00" or "0000000."
● Y
Step 4 Setting the Wireless LAN
Congure the settings to connect to the network using the wir
Select <Yes>.
1
● If you select <No>, wireless LAN is not set, and the Setup Guide proceeds to
step 5.
Select <OK>.
2
Select the setting method.
3
● For more information about the wireless LAN settings, see
Wir
Step 5 Viewing Application Library
The one-touch button referred to as "Application Library" is provided in the Home screen. You can r
ead the description of each function.
get your PIN.
eless LAN(P. 18) .
eless LAN.
Connecting to a
To nish the Setup Guide, select <End>.
1
➠ When the Setup Guide is complete, the Home screen appears.
11

Setting the Date/Time

Setting Up
4J7S-005
Set the date and time for the machine. The date and time ar time, therefore, they need to be set accurately.
Setting the Time Zone(P. 12) Setting the Current Date and Time(P. 12) Setting the Daylight Saving Time(P. 13)
e used as the reference for the functions specifying the
Setting the Time Zone
If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly.
Select <Menu> in the Home screen.
1
Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Time
2
Zone>.
Select the time zone.
3
Home Screen(P. 123)
What is UTC?
● Coor
dinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. Time differences exist depending on the country or area where the machine is used. The correct UTC time zone setting is required for Internet communications.
Setting the Current Date and Time
Select <Menu> in the Home screen.
1
Select <Preferences> <Timer/Energy Settings> <Current Date/Time Settings>.
2
Enter the date and time.
3
● T
ap the entry eld, and enter the date and time.
Home Screen(P. 123)
12
Select <Apply>.
4
Setting Up
● Set <Time Zone> befor
current date and time are also changed accordingly.
● The display format of the date and time can be changed, r
<Date Format>(P. 463) <Time Format>(P. 463)
e setting the current date and time. If the <Time Zone> setting is changed later, the
Setting the Daylight Saving Time
If daylight saving time is enabled, specify the dates fr
Select <Menu> in the Home screen.
1
Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Daylight
2
Saving Time Settings>.
om which and to which daylight saving time is in effect.
espectively.
Home Screen(P. 123)
Select <Off> or <On> in <Daylight Saving Time>.
3
● When you select <On>, select <Start Date> and <End Date>, and set the month and day for each item. T
the day, specify "what day of which week."
Select <Apply>.
4
o set
13
Setting Up

Setting Up the Network Environment

4J7S-006
When connecting the machine to a wir the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specic IP address settings, contact your Internet service provider or Network Administrator.
● If the machine is connected to an unsecur
party.
ed or wireless local area network (LAN), you need to set an IP address unique to
ed network, your personal information might be leaked to a third
● The machine cannot connect to both wir
● The machine does not come with a LAN cable or router. Have them ready as necessary.
● For more information about your networking devices, see the instruction manuals for the devices or contact
your manufacturer.
◼ Befor
Follow these steps to connect the machine to a network.
e You Start
Check your computer settings.
● Mak
e sure that the computer is correctly connected to the network. For more information, see the instruction manuals for the devices you are using, or contact the device manufacturers.
● Make sure that the network settings have been completed on the computer. If the
network has not been set up properly, you will not be able to use the machine on the network, even if you perform the rest of the procedure below.
● Depending on the network, you may need to change settings for the communication
method or the Ethernet type ( Conguring Ethernet Settings(P information, contact your Internet service provider or Network Administrator.
ed and wireless LANs at the same time.
. 52) ). For more
● To check the MAC address of the machine.
Viewing the MAC Address for Wired LAN(P. 38) Viewing the MAC Address and Information for Wireless LAN(P. 39)
14
Setting Up
● T
o connect to an IEEE 802.1X network, see
Authentication Settings
Select wired or wireless LAN.
Selecting Wired LAN or Wireless LAN(P. 16)
Connect to a wired or wireless LAN.
oceed to the section that corresponds to the setting you selected in step 2.
● Pr
Connecting to a Wired LAN(P. 17) Connecting to a Wireless LAN(P. 18)
(P. 402) .
Conguring IEEE 802.1X
Set the IP address as necessary.
● At the time of pur
Change this setting if you want to use a specic IP address.
Addr
esses(P. 31)
chase, the machine is set to automatically acquire an IP address.
LINKS
Conguring Settings for Communication with a Computer(P. 40) Conguring the Machine for Your Network Environment(P. 51)
Setting IP
15
Setting Up

Selecting Wired LAN or Wireless LAN

4J7S-007
After you decide on wir using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website.
Select <Menu> in the Home screen.
1
Select <Preferences> <Network>.
2
● If the login scr
Select <Select Wired/Wireless LAN>.
3
Select <Wired LAN> or <Wireless LAN>.
4
LINKS
Setting Up the Network Environment(P. 14) Connecting to a Wired LAN(P. 17) Connecting to a Wireless LAN(P. 18)
ed or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN
Home Screen(P. 123)
een appears, enter the correct ID and PIN.
Logging in to the Machine(P. 134)
16
Setting Up

Connecting to a Wired LAN

4J7S-008
Connect the machine to a computer via a r
Connect a LAN cable.
1
● Connect the machine to a r
● Push the connector in until it clicks into place.
outer by using a LAN cable.
outer. Use a LAN cable to connect the machine to the router.
Wait for several minutes.
2
➠ The IP addr
ou can set the IP address manually.
● Y
LINKS
Setting Up the Network Environment(P. 14)
ess is set automatically.
Setting IP Addresses(P. 31)
17
Setting Up

Connecting to a Wireless LAN

4J7S-009
Wir
eless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), conguring your network is automatic and easy. If your networking devices do not support automatic conguration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.
Setting Up Connection Using WPS(P. 18) Manually Setting Up Connection(P. 19)
Risk of information leak
● Use wir
unsecured network, your personal information might be leaked to a third party because radio waves used in wireless communication can go anywhere nearby, even beyond walls.
eless LAN connection at your own discretion and at your own risk. If the machine is connected to an
Wireless LAN security
● The wireless LAN function of this machine supports WEP, WPA-PSK, and WPA2-PSK. For the wireless security
compatibility of your wireless router, see the instruction manuals for your networking devices or contact your manufacturer.
Required devices for wireless LAN connection
● The machine does not come with a wir
eless router. Have the router ready as necessary.
Setting Up Connection Using WPS
When using WPS, two modes ar
e available: push button mode and PIN code mode.
◼ Push Button Mode
Find the WPS mark shown below on the package of your wireless router. Also make sure that there is a WPS button on your networking device.
Setting Up Connection Using WPS Push Button Mode(P. 20)
18
◼ PIN Code Mode
Setting Up
Some WPS r the instruction manuals of your networking device, set up the connection by entering the PIN code.
Connection Using WPS PIN Code Mode(P
● If the wir
outers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in
Setting Up
. 22)
eless router is set to use WEP authentication, you may not be able to set up connection using WPS.
Manually Setting Up Connection
When manually setting up a wir information. Regardless of the method, make sure that you have the required setup information, including the SSID and network key.
◼ Selecting a Wir
Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible.
Setting Up Connection by Selecting a Wireless Router(P. 24)
Checking the SSID and Network Key(P. 30)
eless Router
◼ Manually Entering the Setup Information
eless connection, you can either select a wireless router or manually enter the required
If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the SSID and network k
ey to set up the connection.
Setting Up Connection by Specifying Detailed Settings(P. 27)
LINKS
Setting Up the Network Environment(P. 14) Selecting Wired LAN or Wireless LAN(P. 16)
19
Setting Up
Setting Up Connection Using WPS Push Button Mode
1660-00J
If your wir
eless router supports WPS push button mode, you can easily set up a connection with a WPS button.
w to operate the wireless router may vary on each device. See the instruction manuals for your
● Ho
networking device for help.
4J7S-00A
Select <Menu> in the Home screen.
1
Select <Preferences>
2
● If the login scr
Select <Wireless LAN Settings>.
3
● If the <Do you want to enable the wir
Read the message that is displayed, and select <OK>.
4
Select <WPS Push Button Mode>.
5
Select <Yes>.
6
een appears, enter the correct ID and PIN.
<Network>.
eless LAN?> message is displayed, select <Yes>.
Home Screen(P. 123)
Logging in to the Machine(P. 134)
Press and hold the WPS button on the wireless router.
7
● The button must be pr
● Depending on the networking device, you may need to press and hold the button for 2 seconds or longer.
See the instruction manuals for your networking device for help.
If an error message is displayed during setup
● Select <Close> and r
essed within 2 minutes after selecting <Yes> in step 6.
eturn to step 5.
20
Setting Up
Wait until message <Connected.> is displayed.
8
Select <Close>.
9
➠ W
ait several minutes until the IP address and other items are set automatically.
Signal strength
● When
more than one wireless router is available for connection, the machine connects to the device
with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication).
● Y
ou can set the IP address manually.
● While
the machine is connected to the wireless LAN, the Wi-Fi icon is displayed in the Home screen or
the Basic Features screen of each function.
Setting IP Addresses(P. 31)
Basic Screens(P. 122)
Reducing power consumption
ou can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router.
● Y
<Power Save Mode>(P. 467)
If the IP addr
● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the
connection is maintained as long as the machine and the computer belong to the same subnet.
ess of the machine has changed
LINKS
Connecting to a Wireless LAN(P. 18)
21
Setting Up
Setting Up Connection Using WPS PIN Code Mode
4J7S-00C
If your wir the networking device.
eless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to
w to operate the wireless router may vary on each device. See the instruction manuals for your
● Ho
networking device for help.
From a Computer
Access your wireless router from a computer and display the screen for entering a
1
WPS PIN code.
● For more information, see the instruction manuals for your networking device.
From the Operation Panel
Select <Menu> in the Home screen. Home Screen(P. 123)
2
Select <Preferences>
3
● If the login scr
Select <Wireless LAN Settings>.
4
● If the <Do you want to enable the wir
Read the message that is displayed, and select <OK>.
5
Select <WPS PIN Code Mode>.
6
Select <Yes>.
7
➠ The PIN code is gener
From a Computer
een appears, enter the correct ID and PIN.
<Network>.
eless LAN?> message is displayed, select <Yes>.
ated and shown on the display.
Logging in to the Machine(P. 134)
Register the generated PIN code to the wireless router.
8
● Register the PIN code on the setup scr
een displayed in step 1.
22
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