Canon MF4140 User Manual
Series
What Can I Do with This Machine?
Basic Guide
Before Using the Machine
Document Handling
Print Media
Sending Faxes (MF4140/MF4150
Only)
Receiving Faxes (MF4140/MF4150
Only)
Copying
Printing
Scanning
PC Faxing (MF4140/MF4150 Only)
Maintenance
Troubleshooting
Machine Settings
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
Appendix
ENG
Manuals for the Machine
● Machine Set-Up
● Software Installation
● Basic Features
● Maintenance
● Machine Settings
● Specifications
● Advanced Features
● System Monitor
● Reports and Lists
● Scanning Features
Starter Guide
Basic Guide
(This Document)
Advanced Guide
CD-ROM
Scanner Driver Guide
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
CD-ROM
● To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe
Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe
Systems Incorporated website.
● Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.
However, as we are constantly improving our products, if you need an exact specification, please
contact Canon.
● The machine illustration on the cover may differ slightly from your machine.
CD-ROM
i
What Can I Do with This Machine?
Fax Features (MF4140/MF4150 Only)
Specify a recipient with a single key
One-Touch Speed Dialing
What Can I Do with This Machine?
→ p. 4-7
Specify a recipient with a two-digit
code
Coded Dialing
→ p. 4-14
Specify multiple recipients with a
single key
Group Dialing
→ p. 4-21
Look up a particular recipient
Using Address Book
→ Advanced Guide
Redial when the line is busy
Redialing
→ Advanced Guide
ii
AAAAA
BBBBB
CCCCC
Send a fax to multiple recipients
Broadcasting
→ Advanced Guide
Receive faxes in memory without
printing out
Memory Reception
→ Advanced Guide
Reject faxes without their numbers
Reception Restriction
→ Advanced Guide
What Can I Do with This Machine?
Fas (continued)
iii
Select a scan mode depending on
DEF
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
the type of image
Adjust the density level of scanned
images
What Can I Do with This Machine?
Enlarge or reduce copied images
Copy Features
Image Quality
→ p. 6-3
Density
→ p. 6-4
ABC
ABC
ABC
ABC
Zoom Ratio
→ p. 6-6
Sorts copies by page order
Collate Copy
→ Advanced Guide
Make two-sided copies
Two-Sided Copying
→ Advanced Guide
iv
AAAA
AAAA
BBBB
AAAA
BBBB
CCCC
AAAA
BBBB
CCCC
DDDD
1
BBBB
CCCC
DDDD
2
CCCC
DDDD
DDDD
ABC
ABC
ABC
ABC
1
A
3
4
2
A
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
1
AAAA
1
Copy two documents on one sheet
DEF
DEF
DEF
DEF
DEF
DEF
DEF
DEF
ABC
ABC
ABC
ABC
1
F
F
2 on 1 Combination
→ Advanced Guide
Printer Feature
Print a document from a PC
Printing
→ Online Help
ABC
ABC
ABC
ABC
1
ABC
ABC
ABC
2
ABC
2
1
What Can I Do with This Machine?
Scanner Feature
Specify detailed scanning options
to suit various images
Scanning
→ Scanner Driver Guide
ABC
ABC
ABC
ABC
v
Send a fax from a PC
What Can I Do with This Machine?
PC Fax Feature (MF4140/MF4150 Only)
PC Faxing
→ Online Help
vi
Contents
Manuals for the Machine.................................................................i
What Can I Do with This Machine? ...............................................ii
Fax Features (MF4140/MF4150 Only) ............................ ii
Copy Features ................................................................ iv
Printer Feature................................................................. v
Scanner Feature .............................................................. v
PC Fax Feature (MF4140/MF4150 Only) ....................... vi
Contents ........................................................................................vii
How to Use This Guide................................................................. xii
Symbols Used in This Manual ........................................xii
Illustrations Used in This Manual...................................xiii
Legal Notices ...............................................................................xiv
Trademarks....................................................................xiv
Copyright .......................................................................xiv
Disclaimers ....................................................................xiv
Users in New Zealand...................................................................xv
Caution (New Zealand Only) ......................................... xv
1 Before Using the Machine ......................................................1-1
What Can I Do with This Machine?
Machine Components .................................................................1-1
Operation Panel ...........................................................................1-4
Main Operation Panel ...................................................1-4
Facsimile Operation Panel (MF4140/MF4150 Only) ....1-8
vii
LCD (Standby Mode) ...................................................................1-9
Fax Mode (MF4140/MF4150 Only)...............................1-9
Copy Mode ...................................................................1-9
Scan Mode....................................................................1-9
Optional Handset (MF4140/MF4150 Only) ...............................1-10
Maintaining the Handset .............................................1-10
Toner Cartridge..........................................................................1-11
Maintaining the Toner Cartridge .................................1-12
Checking the toner level .............................................1-13
Timer Settings............................................................................1-14
Setting the Sleep Mode ..............................................1-14
What Can I Do with This Machine?
Setting Daylight Saving Time
(MF4140/MF4150 Only)..............................................1-17
2 Document Handling.................................................................2-1
Document Requirements ............................................................2-1
Scanning Area..............................................................................2-3
Loading Documents ....................................................................2-4
On the Platen Glass......................................................2-4
In the ADF (MF4150 Only)............................................2-6
3 Print Media ...............................................................................3-1
Paper Requirements....................................................................3-1
Printable Area ..............................................................................3-2
Paper Guidelines .........................................................................3-3
viii
Loading Paper..............................................................................3-4
Into the Multi-Purpose tray............................................3-4
Setting Paper Size and Type.......................................................3-7
4 Sending Faxes (MF4140/MF4150 Only) .................................4-1
Scan Settings...............................................................................4-3
Image Quality................................................................4-3
Density..........................................................................4-5
Speed Dialing...............................................................................4-6
Registering Recipients for Speed Dialing .....................4-6
Using Speed Dialing ...................................................4-30
Manual Sending (MF4150 Only)................................................4-32
5 Receiving Faxes (MF4140/MF4150 Only)............................... 5-1
6 Copying ....................................................................................6-1
Scan Settings...............................................................................6-3
Image Quality................................................................6-3
Density..........................................................................6-4
Zoom Ratio ...................................................................6-6
7 Printing.....................................................................................7-1
What Can I Do with This Machine?
8 Scanning ..................................................................................8-1
9 PC Faxing (MF4140/MF4150 Only) .........................................9-1
ix
10 Maintenance.........................................................................10-1
Cleaning the Machine................................................................10-1
Exterior .......................................................................10-1
Interior.........................................................................10-2
Fuser Roller ................................................................10-4
Scanning area.............................................................10-5
Replacing the Toner Cartridge .................................................10-8
Redistributing Toner ...................................................10-8
Replacing the Toner Cartridge with a New One .......10-10
Transporting the Machine.......................................................10-12
11 Troubleshooting ..................................................................11-1
What Can I Do with This Machine?
Clearing Jams ............................................................................11-1
Document Jams (MF4150 Only).................................11-1
Paper Jams.................................................................11-3
LCD Messages ...........................................................................11-9
Common .....................................................................11-9
Facsimile (MF4140/MF4150 Only) ...........................11-16
Printer .......................................................................11-19
Error Codes (MF4140/MF4150 Only) ......................................11-20
If You Cannot Solve a Problem ..............................................11-22
x
12 Machine Settings.................................................................12-1
Machine Settings .......................................................................12-1
Printing User’s Data List (MF4140/MF4150 Only) ......12-1
Accessing the Setting Menu .......................................12-3
Setting Menu ..............................................................................12-5
PAPER SETTINGS ....................................................12-5
COMMON SETTINGS ...............................................12-5
COPY SETTINGS ......................................................12-6
TIMER SETTINGS .....................................................12-7
FAX SETTINGS (MF4140/MF4150 Only) ..................12-8
BROADCAST (MF4140/MF4150 Only) ...................12-12
ADDRESS BOOK SET. (MF4140/MF4150 Only) ....12-13
ADJUST./CLEANING ..............................................12-14
REPORT SETTINGS (MF4140/MF4150 Only) ........12-15
13 Appendix ..............................................................................13-1
Specifications ............................................................................13-1
General .......................................................................13-1
Copier .........................................................................13-3
Printer .........................................................................13-4
Facsimile (MF4140/MF4150 Only) .............................13-4
Telephone (MF4140/MF4150 Only)............................13-5
Index ...........................................................................................13-6
What Can I Do with This Machine?
xi
How to Use This Guide
Symbols Used in This Manual
The following symbols are used throughout the manuals for the machine and indicate
the warnings, cautions and notes you should keep in mind when using the machine.
WARNING
CAUTION
What Can I Do with This Machine?
NOTE
In addition, this guide uses distinctive notations to identify keys and information in the
LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.
Indicates a warning that may lead to death or serious injury if not
observed.
Explains how to avoid actions that could injure you or damage your
machine.
Explains operating restrictions and how to avoid minor difficulties.
xii
Illustrations Used in This Manual
Unless otherwise mentioned, illustrations used in this manual are those taken when no
optional equipment is attached to the MF4150.
The model MF4150 is used for illustration purposes in this manual.
When there is any difference among MF4122, MF4140, MF4150, it is clearly indicated
in the text, e.g., “MF4150 Only.”
What Can I Do with This Machine?
xiii
Legal Notices
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.
Copyright
Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
What Can I Do with This Machine?
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission
of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE
OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY
DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR
LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
xiv
Users in New Zealand
Caution (New Zealand Only)
This equipment does not fully meet Telecom’s impedance requirements.
Performance limitations may occur when used in conjunction with some parts of the
network. Telecom will accept no responsibility should difficulties arise in such
circumstances.
What Can I Do with This Machine?
xv
Before Using the Machine
Machine Components
Before Using the Machine
A
B D
G F E
C
H
A ADF (Automatic Document Feeder)*
Holds documents and feeds them
automatically into the scanning area.
* MF4150 Only
B Slide guides
Adjust to the width of the document.
C Document feeder tray
Holds documents.
D Document delivery tray
Receives documents.
E Operation panel
Controls the machine.
F Output tray
Receives copies, prints and faxes.
G Paper feeding tray
Loads the paper supply.
H Platen glass cover*
Open this cover when placing a document on
the platen glass.
* MF4122/MF4140 Only
1-1
I
J K
Scans documents from the ADF.
Before Using the Machine
J Platen glass
I Scanning area
Place documents.
K Output tray extension
Extension for the output tray.
L Paper stopper
L
Prevents the paper from falling off the output
tray.
Open the paper stopper from its original
position for A4 paper.
M Slide guides for multi-purpose tray
Adjusts to the width of the paper.
N Paper guide rail
M
Holds the paper supply.
O Dust cover
Protects the paper supply in the paper
feeding tray from the dirt and dust.
P Multi-purpose tray
R
N
OPQ
Feeds paper when you insert one by one
manually.
Q Scanning platform
open this platform when replacing the toner
cartridge or clearing paper jams.
R Main power switch
Turn the power on or off.
1-2
S
Connect the USB (Universal Serial Bus)
cable.
T Rear cover
S USB port
Open this cover when clearing paper jams.
U Power socket
Connect the power cord.
V Telephone line jack*
Connect the external telephone cable.
T
W External device jack*
Connect the external device.
X Handset jack*
Connect an optional handset cable.
Before Using the Machine
WX
*MF4140/MF4150 Only
V
U
1-3
Operation Panel
Main Operation Panel
● MF4140/MF4150
AB C D FEGH JK LI
Before Using the Machine
XVUTSR
W
A [System Monitor] key
Press to check print status, fax status, print
and scan counts, remaining memory, or print
transmission/reception results.
B [View Settings] key
Press to confirm settings of the copy function.
C [COPY] key
Press to switch to the Copy mode.
D [FAX] key
Press to switch to the Fax mode.
E [SCAN] key
Press to switch to the Scan mode.
F [Additional Functions] key
Press to select or cancel the modes in
Additional Functions.
Q
PO N M
G [2-Sided] key
Press to set two-sided copying.
H [Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
I[Density] key
Press to adjust copy or fax density.
J [Image Quality] key
Press to select image quality for copy or fax.
K [Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1
copying.
L [Energy Saver] key
Press to set or cancel the Sleep mode
manually. The key lights green when the
Sleep mode is set, and goes off when the
mode is canceled.
1-4
M [Stop/Reset] key
Press to stop a current job. Also, press to
return the machine to the standby mode.
N Error indicator
Flashes when an error has occurred.
O Processing/Data indicator
Flashes during sending or receiving faxes.
Lights when the machine has waiting jobs
and stores the data in memory.
P [Start] key
Press to start copying, scanning and sending
faxes.
QNumeric keys
Enter letters and numbers.
R[Tone] key
Before Using the Machine
Press to switch from rotary pulse to tone
dialing.
S[Clear] key
Press to clear entered alphanumeric
characters.
T[] key
Press to increase the value for various
settings. Also press to see the next item in
the menu.
U[OK] key
Press to accept a set function or mode.
V[] key
Press to decrease the value for various
settings. Also press to see the previous item
in the menu.
W LCD display
Displays messages and prompts during
operation. Displays selection, text, and
numbers when adjusting the settings.
X [Toner Gauge] key
Press to check the toner remaining in the
toner cartridge.
1-5
● MF4122
AB C D FEGH J KI
Before Using the Machine
U
VT
S
A [System Monitor] key
Press to check print status, print and scan
counts.
B [View Settings] key
Press to confirm settings of the copy function.
C [COPY] key
Press to switch to the Copy mode.
D [SCAN] key
Press to switch to the Scan mode.
E [Additional Functions] key
Press to select or cancel the modes in
Additional Functions.
F [2-Sided] key
Press to set two-sided copying.
R
Q
P
ON M L
G [Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
H[Density] key
Press to adjust copy.
I [Image Quality] key
Press to select image quality for copy.
J [Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1
copying.
K [Energy Saver] key
Press to set or cancel the Sleep mode
manually. The key lights green when the
Sleep mode is set, and goes off when the
mode is canceled.
L [Stop/Reset] key
Press to stop a current job. Also, press to
return the machine to the standby mode.
1-6
M Error indicator
Flashes when an error has occurred.
N Processing/Data indicator
Lights when the machine has waiting jobs.
O [Start] key
Press to start copying and scanning.
PNumeric keys
Enter numbers.
Q [Clear] key
Press to clear entered alphanumeric characters.
Before Using the Machine
R[ ] key
Press to increase the value for various
settings. Also press to see the next item in
the menu.
S[OK] key
Press to accept a set function or mode.
T[] key
Press to decrease the value for various
settings. Also press to see the previous item
in the menu.
U LCD display
Displays messages and prompts during
operation. Displays selection, text, and
numbers when adjusting the settings.
V [Toner Gauge] key
Press to check the toner remaining in the
toner cartridge.
1-7
Facsimile Operation Panel (MF4140/MF4150 Only)
AFB C D
E
Before Using the Machine
A[Hook] key
Press when you want to dial without lifting up
the optional handset or the handset of the
external telephone.
B [Redial/Pause] key
Press to redial the last dialed number when
fax is standing by, or press to insert a pause
when entering a fax number.
C [Coded Dial] key
Press to perform coded dialing.
D [Address Book] key
Press to search pre-registered destinations
under one-touch speed dialing keys or coded
dialing numbers by name.
E[R] key
Press to dial an outside line access number
or an extension number when the unit is
connected through a switchboard (PBX).
F One-Touch Speed Dial keys
Press to use one-touch speed dialing (Preregistered frequently used numbers or group
dialing).
1-8
LCD (Standby Mode)
Fax Mode (MF4140/MF4150 Only)
A
31/12 2006 SUN 10:50
FaxOnly STANDARD
BC
A Date & Time
Before Using the Machine
B Receive mode
C Image quality
Scan Mode
SCANNING MODE
Copy Mode
A
100% A4
TEXT/PHOTO 1
D
AZoom ratio
B Paper size
C Quantity
D Density
E Image quality
E
B
C
NOTE
– Depending on your needs, you can change the
standby display which appears when the main
power switch is turned on. For details, see
“Setting Menu,” on p. 12-5.
– When the main power switch is turned on, the
LCD displays <PLEASE WAIT> first, and then
displays <INITIALIZING...> until the standby
display appears. It is also possible to see the
standby display without having
<INITIALIZING...> shown.
– If the machine remains idle for one minute, the
display returns to the standby mode (Auto Clear
Function).
1-9
Optional Handset
If you want to use the machine as a telephone and a fax machine, or if you want to
receive faxes manually, install the optional handset available from your local authorized
Canon dealer or the Canon help line.
Use a sharp object (i.e., pen) to select the ring volume of the handset.
NOTE
For how to install the handset, see “Connect Telephone Cables and Install Handset,” in the Starter Guide.
(MF4140/MF4150 Only)
Maintaining the Handset
– Do not leave the handset exposed to direct sunlight.
– Do not install the handset in hot or humid conditions.
– Do not spray aerosol polish on the handset as it may cause damage.
– Use a damp cloth to wipe clean the handset.
Before Using the Machine
1-10
Toner Cartridge
The lifetime of the Canon genuine starter toner cartridge included in this machine
is approximately 1,000 pages, the Canon genuine replacement toner cartridge is
approximately 2,000 pages. The page counts are on the basis of “ISO/ IEC 19752”*
when printing A4 size paper with the default print density setting. The level of toner
consumption varies depending on the type of documents printed. If your average
document contains a lot of graphics, tables, or charts, the life of the toner cartridge
will be shorter as they consume more toner. To purchase the Canon genuine
replacement toner cartridge, contact your local authorized Canon dealer or Canon
help line.
* “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield
Before Using the Machine
for monochromatic electrophotographic printers and multi-function devices that may contain printer
components” issued by ISO (International Organization for Standardization).
Toner Cartridge name:
Canon FX9 Cartridge
1-11
Model
Name
MF4122
MF4140
MF4150
Ty pe
Bundled Canon FX9 S-Cartridge Approx. 1,000 pages
Replacement Canon FX9 Cartridge Approx. 2,000 pages
Supported Canon
Genuine Cartridge
Print Yield
Maintaining the Toner Cartridge
● Keep the toner cartridge away from computer screens, disk drives, and floppy disks.
The magnet inside the toner cartridge may harm these items.
● Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature.
● Do not expose the toner cartridge to direct sunlight or bright light for more than five
minutes.
● Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the machine.
● Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.
● Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.
● Do not remove the toner cartridge from the machine unnecessarily.
● Do not open the drum protective shutter on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to light or is damaged.
● Always hold the toner cartridge by its handle to avoid touching the drum protective
shutter.
● Do not stand the toner cartridge on end, and do not turn it upside down. If toner
becomes caked in the toner cartridge, it may become impossible to free it even by
shaking the toner cartridge.
Before Using the Machine
CAUTION
Do not place the toner cartridge in fire. Toner powder is flammable.
1-12
Checking the toner level
You can check the amount of toner remaining in the toner cartridge by pressing the
[Toner Gauge] key. The toner level is displayed in the LCD at four levels.
If the toner gauge indicates that the toner is empty, it is recommended that the toner
cartridge be replaced.(See “Replacing the Toner Cartridge,” on p. 10-8.)
Toner full
TONER GAUGE
0% 100%
Toner high
TONER GAUGE
Before Using the Machine
0% 100%
Toner low
TONER GAUGE
0% 100%
Toner empty
TONER GAUGE
0% 100%
NOTE
To return to the standby mode, press [Stop/Reset].
1-13
Timer Settings
Setting the Sleep Mode
When the machine remains idle for a certain period of time, it automatically enters the
Sleep mode.
1
2
3
[OK]
Before Using the Machine
1 Press [Additional Functions].
2 Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
3 Press [ ] or [ ] to select <AUTO SLEEP>, then press [OK].
1-14
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