Canon FAX-PHONE B640 User Manual
FAXPHONE B640
Electronic User’s Manual
How to Use this User's Guide
Before you use this User’s Guide, read this list of symbols, terms and abbreviations
to become familiar with them. A complete glossary of terms is included at the end of
this guide.
• Document
The original sheet(s) of paper you send, receive or copy with your FAXPHONE.
• Menu
A list of options or features from which you select an item to set up or change.
• Numeric buttons
The round buttons on the operation panel with digits 0 through 9, and # on them.
• Arrow buttons
The buttons used to display choices and change settings. These buttons
also change the volume setting of the speaker.
• STOP button
Press to cancel any operation or to cancel the selection of a menu item.
• START/COPY button
Press to start an operation or register a setting.
• Transaction number
A number automatically assigned every time you send or receive a fax. Transaction
numbers are 4-digit decimal numbers that can help you keep track of the documents
you send and receive.
• TX/RX NO. XXXX
Represents the transaction number when displayed on the LCD, where XXXX is the
4-digit transaction number.
• TX
Stands for transmit or send.
• RX
Stands for receive.
• NOTE
A note describes important points and helpful hints, or how to avoid minor difficulties.
As an ENERGY STAR Partner, Canon has determined that
the FAXPHONE B640 meets the ENERGY STAR guidelines for
energy efficiency.
Trademarks
Canon, BJ and FAXPHONE are registered trademarks and Bubble Jet is a trademark
of Canon Inc.
Copyright
This manual is copyrighted by Canon Computers Systems, Inc. (CCSI) with all rights reserved. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of CCSI.
©1997 Canon Computer Systems, Inc.
ii
Welcome
Thank you for choosing the Canon FAXPHONE® B640 Bubble JetTM facsimile. The
compact, upright design of the F AXPHONE B640 means it takes up less space in your
work area. And the Bubble Jet print mechanism uses cut-sheet plain paper, so you get
crisp reproductions of your fax documents and copies.
The FAXPHONE B640 has a number of features that make it ideal for small to
medium-sized offices with a single telephone line.
Features
Plain paper
The FAXPHONE accepts letter, legal and A4 size cut-sheet plain paper for crisp
reproduction and faxes that are flat and easy to write on.
Automatic switching between fax and voice calls
The FAXPHONE recognizes incoming fax calls, and automatically switches to
receive mode.
Automatic dialing
A variety of dialing methods lets you register frequently used fax numbers and phone
numbers and access them by pressing one or a few buttons.
Error Correction Mode (ECM) TX / RX
Automatically helps correct transmission errors due to system and telephone line noise.
Delayed transmission
Sends a fax automatically at a later time, for example, at night when telephone rates
are lower.
Distinctive Ring Pattern Detection (DRPD)
Lets you use your telephone company’s special service to have separate fax and voice
numbers with different ring patterns on a single telephone line.
360 dpi copy mode
Lets you make copies at 360 × 360 dpi.
iii
Disclaimer
Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use
guide to your Canon FAXPHONE B640 Bubble Jet facsimile. All statements, technical information, and
recommendations in this manual and in any guides or related documents are believed reliable, but the
accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor
should they be understood to be, representations or warranties concerning the products described.
Your FAXPHONE has been sold to you subject to the limited warranty set forth in the warranty card. Further,
CCSI reserves the right to make changes in the specifications of the products described in this manual at any
time without notice and without obligation to notify any person of such changes.
If you have any questions regarding your FAXPHONE or the information in this manual, please call the
Canon Computer Systems Customer Care Center at 1-800-423-2366 (U.S.A.) or contact Canon Canada
at 1-800-263-1121.
Users in the U.S.A.
PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT
A. Location
Supply a suitable table, cabinet, or desk. See Specifications (p. 103) for unit’s dimensions and weight.
B. Order Information
1. Only a single line, touch tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If
the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business representative. The line
should be a regular voice grade line or equivalent. Use one line per unit.
DDD (DIRECT DISTANCE DIAL) LINE
or
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS
NOTE: Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)
or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without “Call
Waiting” can be used with your FAX unit. Key telephone systems are not recommended
because they send non-standard signals to individual telephones for ringing and special
codes, which may cause a FAX error.
C. Power Requirements
This equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do not
connect this unit to an outlet or power line shared with other appliances that cause “electrical noise.” Air
conditioners, electric typewriters, copiers, and machines of this sort generate noise which often
interferes with communications equipment and the sending and receiving of documents.
CONNECTION OF THE EQUIPMENT
This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that
contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for
this equipment. If requested, this information must be given to the telephone company. This equipment may
not be used on coin service provided by the telephone company. Connection to party lines is subject to state
tariffs.
iv
IN CASE OF EQUIPMENT MALFUNCTION
Should any malfunction occur which cannot be corrected by the procedures described in this
disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be
reconnected or the power cord plugged in until the problem is completely resolved.
Canon provides experienced support personnel to help you in every way.
User’s Guide
,
CANON COMPUTER SYSTEMS CUSTOMER CARE CENTER
RIGHTS OF THE TELEPHONE COMPANY
Should the equipment cause harm to the telephone network, the telephone company may temporarily
disconnect service. The telephone company also retains the right to make changes in facilities and services
which may affect the operation of this equipment. When such changes are necessary, the telephone company
is required to give adequate prior notice to the user.
WARNING
Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such
changes or modifications should be made, you could be required to stop operation of the equipment.
Note: This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may cause harmful
interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If this equipment
does cause harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one of the following
measures:
• Re-orient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device to send any message via a telephone fax machine unless such message clearly contains in
a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and
time it is sent and an identification of the business or other entity, or other individual sending the message and
the telephone number of the sending machine or such business, other entity, or individual.
In order to program this information into your fax machine, you should complete the procedure to register your
telephone/fax number, name, date and time on pages 36, 37, and 38.
World Wide Web: http://www.ccsi.canon.com
Canon BBS: 1-757-420-2000
Fax Retrieval System: 1-800-526-4345
Customer Care Center: 1-800-423-2366
(6 a.m. to midnight EST, 7 days/week, except holidays)
v
Important safety instructions
1 Read these safety instructions and refer to them later if you have any questions.
2 Follow all warnings and instructions marked on the FAXPHONE B640.
3 Place the FAXPHONE on a level surface. Do not place it on an unstable cart, stand, or table. If the
FAXPHONE B640 falls, serious damage could occur.
4 Do not use the FAXPHONE B640 near water.
5 Slots and openings on the cabinet and on the back or bottom are provided for ventilation. To ensure
reliable operation of the FAXPHONE B640 and to protect it from overheating, do not block or cover these
openings. Do not block the openings by placing the unit on a bed, sofa, rug, or other similar surface, or
near a radiator or heat register. Do not place the FAXPHONE B640 in a closet or built-in installation
unless proper ventilation is provided.
6 Operate the FAXPHONE B640 only from the type of power source indicated on the unit’s label. If you are
not sure of the type of power available, consult your dealer or local power company.
7 The FAXPHONE B640 is equipped with a 3-prong, grounding-type plug; the plug has a third (grounding)
pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert
the plug into your outlet, contact an electrician to replace your outlet (do not use a 3-to-2 adapter). Do not
defeat the safety purpose of the grounding-type plug.
8 Do not allow anything to rest on the power cord, and do not locate the FAXPHONE B640 where the cord
will be walked on.
9 If you use an extension cord with the FAXPHONE B640, make sure that the total of the ampere ratings on
the products plugged into the extension cord does not exceed the extension cord ampere rating. Also,
make sure that the total of all products plugged into the wall outlet does not exceed the current amperage of the circuit breaker.
10 Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous
voltage points or short out parts, which could result in a risk of fire or electric shock.
11 Do not spill liquid of any kind on the FAXPHONE B640. If you spill liquid or if any substance falls into the
unit, immediately unplug the FAXPHONE B640. Call your Canon Authorized Service Facility (ASF).
12 Unplug the FAXPHONE B640 from the wall outlet before cleaning. See pp. 88 and 89 for details.
13 Except as explained elsewhere in this manual, do not attempt to service the FAXPHONE B640 yourself.
Opening and removing interior covers may expose you to dangerous voltage points or other risks. Refer
all servicing to a Canon Authorized Service Facility (ASF).
14 Unplug this product from the wall outlet and refer servicing to qualified service personnel under the
following conditions:
• When the power cord or plug is damage or frayed.
• If liquid has been spilled into the unit.
• If the FAXPHONE B640 has been exposed to rain or water.
• If the FAXPHONE B640 does not operate normally when you have followed the operating instructions.
Adjust only those controls that are covered by the operating instructions in this manual. Improper
adjustment of other controls may result in damage and many require extensive work by a qualified
technician to restore the product to normal operation.
• If the FAXPHONE B640 has been dropped or the cabinet has been damaged.
• If the FAXPHONE B640 exhibits a distinct change in performance, indicating a need for service.
You must register your fax number, your name or company name, and the date and time in the FAXPHONE
B640 before you use it.
This is required by the FCC rules governing the use of fax equipment. See pp. 36, 37, and 38 for details.
vi
Users in Canada
PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT
A. Location
Supply a suitable table, cabinet, or desk. See specifications (p. 103) for unit’s dimensions and weight.
B. Order Information
1. Provide only a single line to touch-tone or rotary telephone set terminated with a standard 4-pin
modular phone plug. (Touch-tone is recommended if available in your area.)
2. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If
the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business representative. The line
should be a regular voice grade line or equivalent. Use one line per unit.
DDD (DIRECT DISTANCE DIAL) LINE
or
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS
NOTE: Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be
independent from copiers, heaters, air conditioners, or any electric equipment that is thermostatically
controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular jack should be relatively
close to the power outlet to facilitate installation.
NOTICE
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
telecommunications network protective, operational and safety requirements as prescribed in the appropriate
Terminal Equipment Technical Requirements document(s). The Department does not guarantee the
equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of
the local telecommunications company. The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any
repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the equipment. Information regarding
authorized service facility locations can be obtained by calling Canon Canada below.
or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without “Camp
On” signals is also permissible with a FAX unit. Key telephone systems are not recommended
because they send non-standard signals to individual telephones for ringing and special
codes, which may cause a FAX error.
CANON CANADA
1-800-263-1121
24 HOURS A DAY, 7 DAYS A WEEK
Users should ensure for their own protection that the electrical ground connection's power utility, telephone
lines and internal metallic water pipe system, if present, are connected together. This precaution may be
particularly important in rural areas.
Caution
Users should not attempt to make such connections themselves, but should contact the appropriate electric
inspection authority, or electrician, as appropriate.
NOTICE
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer
Equivalence Numbers of all the devices does not exceed 5.
vii
Precautions
General _________________________________________
Make sure the place where you set up the FAXPHONE satisfies the following
conditions:
Over 90.5°F (32.5°C)
\
Under 50°F (10°C)
• Use the FAXPHONE only within the
following temperature and humidity
ranges.
Ambient temperature:
50°F to 90.5°F (10°C to 32.5°C)
Ambient humidity:
10% to 80% RH (no condensation)
• Keep your FAXPHONE out of direct
sunlight, as this can damage the unit.
• Do not lift the FAXPHONE by the
operation panel.
• Hold the FAXPHONE as shown when
transporting it.
viii
• Place the FAXPHONE on a level
surface.
• Do not remove the BJ cartridge from
the unit unless it needs to be replaced,
or when transporting the FAXPHONE.
Removing the cartridge and leaving the
print head unprotected will cause it to
dry out and become unusable.
• Do not place the FAXPHONE on the edge of a desk to prevent received documents
from falling onto the floor.
• Certain table surfaces may prevent received documents from sliding out smoothly,
resulting in paper jams. Do not place the F AXPHONE on these types of tables.
• Do not install the FAXPHONE near devices which contain magnets or generate
magnetic fields.
• Do not subject the FAXPHONE to strong physical shock or vibration.
• Keep the FAXPHONE clean. Dust accumulation can prevent the FAXPHONE from
operating properly.
• Before you transport your FAXPHONE, be sure to remove the BJ cartridge and
recover the print head with the orange tape. After moving the FAXPHONE, remove
the orange tape and reload the BJ cartridge.
Precautions
Others __________________________________________
Here are some other general precautions when using or working around the
FAXPHONE.
CAUTION
• Avoid installing your FAXPHONE in places exposed to direct sunlight, dust, vibration, high temperature or humidity, or on unstable surfaces.
• To assure proper electrical contact, make sure the F AXPHONE is firmly plugged in.
• Never pull on the cord to unplug the FAXPHONE. Pull on the plug itself.
WARNING
•
Do not overload the electrical outlet where the FAXPHONE is plugged in.
• Never plug or unplug the FAXPHONE when your hands are wet.
• For your safety, unplug the FAXPHONE during electrical storms.
• If you have problems with the FAXPHONE (smoke, odd smells or
noises), immediately unplug the FAXPHONE from the outlet. Keep
the area around the outlet free from clutter so you can unplug the
FAXPHONE quickly in case of an emergency.
• Never use liquids or drink beverages around the FAXPHONE. Liquids spilled on the FAXPHONE can cause a fire or electrical shock. If
you accidentally spill a liquid on the FAXPHONE, unplug it immediately and call your Canon service representative.
• To avoid electrical shock from exposed power points, never disassemble the FAXPHONE. There are no parts or switches in the
FAXPHONE that require adjustment.
ix
Table of Contents
1. SETTING UP
How to Use this
User's Guide
Welcome........................................................................ iii
Features ......................................................................... iii
Disclaimer ................................................................................................. iv
Users in the U.S.A. .................................................................................. iv
Important safety instructions ................................................................ vi
Users in Canada ..................................................................................... vii
Precautions ................................................................. viii
General .................................................................................................... viii
Others ........................................................................................................ ix
Unpacking ...................................................................... 2
Removing the shipping materials .......................................................... 3
Assembling the FAXPHONE .......................................... 4
Attaching components ............................................................................ 4
Connecting the AC power cord .............................................................. 5
Loading the paper .......................................................... 6
Selecting the right kind of paper ........................................................... 6
Loading the paper .................................................................................... 6
Installing the BJ cartridge ............................................. 8
BJ cartridge guidelines ........................................................................... 8
Handling the BJ cartridge ....................................................................... 9
Installing the BJ cartridge .................................................................... 10
Connecting the phone line .......................................... 13
Connecting to the wall jack .................................................................. 13
Connecting an extension phone or answering machine (optional)...
Setting the TEL LINE TYPE .................................................................... 14
Setting up to receive faxes .......................................... 15
Selecting the receiving mode .............................................................. 15
Fax Only Mode ........................................................................................ 16
Fax/Tel Mode ...........................................................................................17
Manual Mode .......................................................................................... 18
Ans. Machine Mode .............................................................................. 19
Distinctive Ring Pattern Detection (DRPD) feature .... 21
Types of ring patterns ............................................................................ 21
Turning on DRPD and assigning a setting to a ring pattern ............ 22
How DRPD responds to calls ............................................................... 24
Communicating using the Distinctive Ring Pattern
Detection (DRPD) feature .............................................................. 24
13
2. PREPARING
TO USE YOUR
FAXPHONE
x
Main components of the FAXPHONE ......................... 28
Front view ................................................................................................ 28
Rear view ................................................................................................. 29
FAXPHONE controls — the Operation Panel .............. 30
Registering your name and number ........................... 32
Moving through the main menus ......................................................... 32
Entering a number .................................................................................. 33
Entering a name ...................................................................................... 34
Personalizing your FAXPHONE ............................................................ 35
Table of Contents
Registering the date and time .............................................................. 36
Registering your telephone/fax number and name .......................... 37
Registering One-touch Speed Dialing numbers
and names ............................................................... 39
Registering Coded Speed Dialing numbers
and names ............................................................... 41
3. HANDLING
DOCUMENTS
4. MAKING
COPIES
5. SENDING
FAXES
Preparing documents .................................................. 44
Types of documents you can scan ...................................................... 44
Loading the document ........................................................................... 45
Setting the resolution and density ....................................................... 47
Copying documents ..................................................... 50
Preparing to send a document .................................... 52
Sending methods .................................................................................... 52
Dialing methods ...................................................................................... 52
Sending documents ..................................................... 53
Direct Sending ........................................................................................ 53
Manual Sending ..................................................................................... 53
Automatic Dialing ................................................................................... 54
Memory Sending .................................................................................... 55
Canceling Sending ................................................................................. 56
Redialing .................................................................................................. 56
Messages displayed during sending .................................................. 57
Clearing document jams (ejecting a document from the ADF) ....... 58
Delayed Sending .......................................................... 59
Sending other documents while the FAXPHONE is set
for Delayed Sending ...................................................................... 60
Canceling Delayed Sending ................................................................. 61
Sequential broadcasting .............................................. 62
Sending a document to more than one location ...............................62
6. RECEIVING
FAXES
Receiving documents .................................................. 64
Receiving documents in Manual Mode .............................................. 64
Receiving documents in Fax Only Mode ............................................ 65
Receiving documents in Fax/Tel Mode ...............................................65
Receiving documents in Ans. Machine Mode .................................. 66
Receiving documents in memory ........................................................ 67
Printing documents in memory ............................................................ 68
Receiving while registering, copying or printing .............................. 68
xi
Table of Contents
7. SETTINGS
AND ACTIVITY
REPORTS
8.
SOLUTIONS
TO COMMON
PROBLEMS
User menu settings ..................................................... 70
Settings ........................................................................ 73
How to change a setting ....................................................................... 73
Activity reports ............................................................ 79
How to print a report .............................................................................. 79
Activity management report ................................................................. 80
One-touch Speed Dialing list ................................................................ 80
Coded Speed Dialing list ....................................................................... 81
User’s data list ........................................................................................ 82
Activity report (Sending) ....................................................................... 82
Activity report (Receiving) .................................................................... 83
Multi-activity report ............................................................................... 83
Memory clear list ................................................................................... 84
Paper jams .................................................................... 86
Automatic Document Feeder (ADF) jams ...........................................86
Recording paper jams ........................................................................... 87
Periodic care ................................................................. 88
Cleaning the FAXPHONE exterior ........................................................88
Cleaning the glass scanning window ................................................. 88
Cleaning the printer area ...................................................................... 89
Cleaning the BJ cartridge print head .................................................. 90
Replacing the BJ cartridge ................................................................... 91
Frequently Asked Questions ....................................... 92
TRANSMITTING ..................................................................................... 92
RECEIVING ............................................................................................... 93
TELEPHONE ............................................................................................. 94
COPYING .................................................................................................. 95
PAPER LOADING PROBLEMS .............................................................. 95
GENERAL ................................................................................................. 95
Print quality problems ................................................. 97
Error codes, messages and solutions ......................... 98
In case of a power failure .......................................... 101
During a power failure ......................................................................... 101
Specifications ..................................................................................................... 102
Appendix ............................................................................................................ 104
Document sizes ....................................................................................................................................................... 104
What happens when Fax/Tel Mode is selected .................................................................................................105
Glossary .............................................................................................................. 106
Index ................................................................................................................... 110
xii
1
1
SETTING UP
Unpacking ..................................................................... 2
Removing the shipping materials .......................................................... 3
Assembling the FAXPHONE .........................................4
Attaching components ............................................................................ 4
Connecting the AC power cord .............................................................. 5
Loading the paper ........................................................ 6
Selecting the right kind of paper ........................................................... 6
Loading the paper .................................................................................... 6
Installing the BJ cartridge ............................................8
BJ cartridge guidelines ........................................................................... 8
Handling the BJ cartridge ....................................................................... 9
Installing the BJ cartridge .................................................................... 10
Connecting the phone line ........................................ 13
Connecting to the wall jack .................................................................. 13
Connecting an extension phone or answering machine (optional) ..
Setting the TEL LINE TYPE .................................................................... 14
Setting up to receive faxes ....................................... 15
Selecting the receiving mode .............................................................. 15
Fax Only Mode ....................................................................................... 16
Fax/Tel Mode ........................................................................................... 17
Manual Mode .......................................................................................... 18
Ans. Machine Mode .............................................................................. 19
Distinctive Ring Pattern Detection (DRPD) feature . 21
Types of ring patterns ............................................................................ 21
Turning on DRPD and assigning a setting to a ring pattern ............ 22
How DRPD responds to calls ............................................................... 24
Communicating using the Distinctive Ring Pattern
Detection (DRPD) feature .............................................................. 24
13
1
Unpacking
As you unpack the FAXPHONE, save the carton and packing material in case you
want to move or ship the unit in the future.
Carefully remove all items from the box.
❚ It is best to have someone hold the box while you lift the FAXPHONE and its
protective packaging out of the carton.
Paper tray
BX-3 BJ FAX
cartridge
Power cord and
Telephone line
FAXPHONE B640
User’s Guide
Paper tray cover
Main unit
2
Unpacking
If any of these items are damaged or missing, please contact the Canon Computer Systems Customer Care Center.
See p. iii.
❚ Be sure to fill out your Registration card and send it or fax it to Canon Computer Systems, Inc.
(See the Registration card for details.) Also, save your sales receipt for proof of purchase.
Main unit
Paper tray cover
Telephone line
Facepla te
(may be in s tall ed
on unit)
Power cord
Paper tray
Documentation
• FAXPHONE B640 User's Guide
(this manual)
• Quick Start Guide
• Registration card
• Warranty card
• Canon Cares card
BX-3 BJ FAX
cartridge
1
Removing the shipping materials _______________
Remove the shipping materials as shown below.
Pull
Open
Remove all tape
Be sure to also remove any shipping materials from the paper tray cover and the paper tray.
3
Assembling the FAXPHONE
To see how the FAXPHONE looks fully assembled, see Main components of the
FAXPHONE, p. 28.
Attaching components _________________________
■Paper Tray
Make sure the paper lever is in the position . Then place the paper tray into the FAXPHONE,
making sure the two knobs fit in the appropriate slots on the FAXPHONE.
This symbol
indicates the use of a
function (envelope
printing) not available
with this model.
Paper lever
■Paper Tray Cover
Place the paper tray cover over the paper tray, making sure the two tabs fit in the appropriate
slots on the FAXPHONE.
4
■Faceplate
Assembling the FAXPHONE
Fit the 4 tabs of the faceplate into the corresponding slots around the One-touch button area.
The faceplate may be installed on the FAXPHONE. If you cannot find
the faceplate, check the One-touch button area of the FAXPHONE.
Connecting the AC power cord _________________
Plug the FAXPHONE into a 120 volt AC 60 Hz three-wire grounded outlet.
Plug the power cord connector into the
1
rear of the unit.
Plug the other end of the power cord
2
into a properly grounded AC outlet
(three-prong outlet).
1
There is no power switch on the FAXPHONE. The
power is on as long as the FAXPHONE is plugged
in.
5
Loading the paper
Selecting the right kind of paper _______________
The quality of the paper you use affects the print quality of the FAXPHONE. Using
paper that meets the following specifications will ensure the best possible printing
results.
Quality Use plain bond, typewriter quality without curls, folds, or rough edges.
Weight 17 – 24 lbs (64 g/m2 –
Thickness 0.003" – 0.005" (0.08 mm – 0.12 mm)
Storage 64°F to 75°F (18°C to 24°C) 40% to 60% relative humidity.
Size Letter, A4, Legal
• Test the plain bond paper you intend to use first to make sure printing
results are satisfactory.
• Do not use punched or colored paper.
• Do not use glossy paper.
• Ink drying time will vary depending on the type of paper.
• Using paper other than the above may cause jamming and/or blurred
printing.
90 g/m2)
■Setting the paper size
The paper size setting determines the size of the recording paper in the paper tray. The
factory setting is letter size. If you want to use a paper size other than letter, you must
change the PAPER SIZE setting. See FAX PRINTER, p. 78.
Loading the paper ______________________________
Remove the paper tray cover.
1
6
Fan a small stack of up to 100 sheets (up
2
to 0.4" (10 mm) thick). Tap the edge of the
stack on a flat surface to even the stack.
Loading the paper
Line up the right edge of the stack of
3
paper against the right edge of the
paper tray and insert it halfway into the
paper tray.
Complete inserting the stack of paper
5
into the paper tray until it stops.
Holding the stack of paper, squeeze and
4
slide the paper guide until it touches
the left edge of the stack of paper.
Make sure the stack of paper does not exceed the
paper limit mark on the right side of the feeder.
Replace the paper tray cover.
6
1
Do not force the paper down into the FAXPHONE.
• Make sure the stack of the paper is flat, held upright and aligned with
the left paper guide.
• The top edge of the stack does not need to be even.
7
Installing the BJ cartridge
The first time you set up the FAXPHONE, you have to install the BX-3 BJ FAX
cartridge before you can begin receiving and copying documents.
BJ cartridge guidelines _________________________
Use only the Canon BX-3 BJ FAX cartridge with the FAXPHONE B640.
The actual amount of ink that you use will vary depending on the print density of a
page. If the majority of your printed output is graphics, you may need to change the ink
cartridge more often than when you are receiving or copying text only.
You may need to replace the BJ cartridge when either of the following conditions
exist:
❚ Your printed output is not crisp and clear, and there are gaps in the characters (miss-
ing dots) even after you have cleaned the print head once or twice and you have
removed and reinstalled the BJ cartridge.
❚ You have been using the BJ cartridge for over one year.
❚ To ensure optimum print quality, Canon recommends the use of the
cartridges designated by Canon. Canon accepts no liability or responsibility for damages caused by the use of any cartridge other than those
designated by Canon.
❚ Canon makes numerous ink cartridges; the BX-3 BJ FAX cartridge is
the only one designed to be used with the FAXPHONE B640.
8
Installing the BJ cartridge
Handling the BJ cartridge_______________________
• Leave the BJ cartridge in its packaging until you are ready to use it to prevent it from
drying out.
• Store BJ cartridges out of the reach of children; the ink contains isopropyl alcohol
67-63-0.
• Replace the BJ cartridge after one year of use or if the print is not clear or is missing,
even after trying five successive head cleanings.
• Never remove the BJ cartridge unless you are going to replace it. When left exposed, the cartridge print head dries out, making it unusable.
• Do not touch the print head area on the
BJ cartridge. Ink may leak out and cause
stains.
• Never shake the BJ cartridge, especially
after removing the protective tape from
the print head.
1
If spilled, the ink is very difficult to clean. Therefore, always follow the above precautions and carefully handle the BJ cartridge.
9
Installing the BJ cartridge ______________________
Open the front cover of the FAXPHONE.
1
Remove the print head cap from the BJ
3
cartridge.
Raise the green cartridge release lever
2
up.
Thickness lever
Make sure the paper thickness lever is set to the
paper position (left position).
Pull off the protective orange tape.
4
10
Installing the BJ cartridge
Insert the BJ cartridge. Align the slot in
5
the cartridge with the yellow post in the
FAXPHONE.
The yellow post (BJ cartridge guide) should be
visible through the slot. The BJ cartridge tilts
slightly to the left in the loaded position.
Close the front cover of the FAXPHONE.
7
Lower the cartridge release lever down
6
until you hear a click to lock the
cartridge in place.
❚ Make sure the arm on the cartridge release lever
is aligned with the marking on the BJ cartridge.
❚ If the lever movement is not smooth, release the
lever and reload the cartridge.
❚ To avoid cartridge misalignment and an error
message to appear, do not press down on the
cartridge or try to align it manually while raising
and lowering the green lever.
1
11
The FAXPHONE automatically prints a test page.
8
The FAXPHONE prints a test page every time you insert a BJ
cartridge.
When the BJ cartridge is properly installed, the test printout should look as
shown above.
White streak
If the printout has white streaks as shown above, try cleaning the print head.
See Cleaning the BJ cartridge print head, p. 90.
If the problem persists after cleaning, try reinstalling the BJ cartridge.
❚ You can turn off automatic test printing by changing the AUTO TEST PRINT
setting. See SYSTEM SETTINGS, p. 78.
12
Connecting the phone line
Connecting to the wall jack ____________________
You need an RJ11-C type (modular) wall jack to connect the FAXPHONE to the telephone system. Contact your local telephone company to install this type of jack if you
do not have one.
Connect one end of the supplied telephone line to the jack marked
1
on the rear of the FAXPHONE.
Connect the other end of the line to your wall telephone jack.
2
Connecting an extension phone or answering
machine (optional) ______________________________
1
Connect an extension phone or answering machine to the jack
1
marked on the rear of the FAXPHONE.
❚ To use a phone or answer machine on the same line with the FAXPHONE, the
phone and/or answer machine must be attached directly to the FAXPHONE.
❚ Be sure to connect an extension phone if you want to use the INCOMING RING
feature and you want it to ring when the FAXPHONE receives a call. See pp. 65, 77.
❚ If you connect an answering machine, refer to Ans. Machine Mode, p. 19.
13
Setting the TEL LINE TYPE _____________________
Your FAXPHONE is factory set to work with touch tone telephone lines. If you have a
pulse line, you will need to change the telephone line setting as follows.
1 Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.
SELECT MENU
TEL REGISTRATION
2 Use [ ] or [ ] to select USER SETTINGS.
▼
Press [START/COPY].
USER SETTINGS
SET DATE
3 Use [ ] or [ ] to select TEL LINE TYPE.
▼
Press [START/COPY].
TEL LINE TYPE
4 Use [ ] or [ ] to select ROTARY PULSE.
5 Press [START/COPY].
6 Press [STOP] to finish.
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TOUCH TONE
ROTARY PULSE
DATA ENTRY OK
Setting up to receive faxes
Selecting the receiving mode___________________
Before you set up the receiving mode on your FAXPHONE, you should determine
how you plan to use your FAXPHONE:
❚ Are you able to dedicate the use of one telephone line to the FAXPHONE only to
receive document transmissions from other fax machines? If yes, choose Fax Only
Mode (see below).
❚ Do you want to use your FAXPHONE as both a telephone and fax, receiving docu-
ments automatically and ringing only for telephone calls? If yes, choose Fax/Tel
Mode (see below).
❚ Do you want to use your FAXPHONE mainly as a telephone, and answer every call
yourself, whether from a person or a fax unit? If yes, choose Manual Mode (see below).
❚ Do you want to connect an answering machine to your FAXPHONE and receive the
other party’s document and also record the other party’s message? If yes, choose
Ans. Machine mode (see below).
❚ Can you use the Distinctive Ring Pattern (DRP) service offered by your telephone
company allowing you to have separate numbers for telephone and fax using only
one phone line? If yes, use the Distinctive Ring Pattern Detection (DRPD) Feature
(see below).
How you answer these questions will determine which receiving method you choose.
If you are not satisfied with the mode you select, you can always change it at any time.
■Fax Only Mode (See p. 16)
You may want to use this mode if you have two phone lines in your office, and plan to
use one line for the FAXPHONE and the other line for your telephone.
Set the Fax Only Mode if you want to use your FAXPHONE only to receive faxes
automatically and do not intend to use it as a telephone.
1
■Fax/Tel Mode (See p. 17)
If you only have one phone line in your office, you may be planning to use it for both
fax and telephone communication. By setting this mode, you will be able to use your
FAXPHONE for both fax and telephone communication using only one phone line.
You will need to have an extension phone connected to the FAXPHONE so that when
it rings to alert you of a call, you can answer the call. The FAXPHONE will automatically receive faxes without ringing.
■Manual Mode (See p. 18)
Use Manual Mode if you receive more telephone calls than faxes. By having telephone
connected to your FAXPHONE, you can answer every call, whether from a person or
from another fax unit. If you hear a slow beep, simply press [START/COPY] on your
FAXPHONE and hang up the phone to receive the fax.
■Ans. Machine Mode (See p. 19)
Use Ans. Machine Mode if you have an answering machine connected to the
FAXPHONE. This mode allows you to receive not only documents sent from other fax
machines, but also messages from people calling when you are out.
15
■
Distinctive Ring Pattern Detection (DRPD) Feature
(See p. 21)
Some companies offer a distinctive ring pattern (DRP) service that allows you to assign two or more telephone numbers with distinctive ring patterns to a single telephone line. By subscribing to such a service, you can have both a fax number(s) and a
telephone number(s) for your FAXPHONE using only one phone line.
When a call is made, the FAXPHONE checks the incoming ring pattern and knows if
the call is from another fax unit or from a telephone.
Fax Only Mode __________________________________
The FAXPHONE is set up at the factory for both fax transmission and telephone calls.
If you have a dedicated fax line, you need to set the FAXPHONE to Fax Only Mode.
■ Setting Fax Only Mode
When you set the FAXPHONE to Fax Only Mode, the unit picks up every call and
automatically treats it as a fax transmission.
The FAXPHONE cannot receive automatically if you are making copies, printing
reports, or registering information. See p. 68.
1 Press [RECEIVE MODE] until “Fax Only Mode”
appears on the LCD.
Fax Only Mode
2 Press [START/COPY].
When this mode is set, the LCD will display the
date and “FaxOnly”.
■ Receiving documents in Fax Only Mode
When the FAXPHONE is set to Fax Only Mode, it automatically receives documents
whenever a call comes over the fax line.
1 Make sure the FAXPHONE is set to “Fax Only
Mode” (see above).
The FAXPHONE assumes all incoming calls are from another fax machine sending a
document. It receives the documents automatically.
16
09/15/97 FaxOnly
Setting up to receive faxes
Fax/Tel Mode ____________________________________
If you only have one phone line in your office, you can set the FAXPHONE to receive
both documents and telephone calls. You need to have an extension phone connected
to your FAXPHONE for this mode. See p. 13.
■ Setting Fax/Tel Mode
The FAXPHONE is set up at the factory to this mode. You only need to follow this
procedure if you have changed the factory setting.
1 Press [RECEIVE MODE] until “Fax/Tel Mode”
appears on the LCD.
Fax/Tel Mode
2 Press [START/COPY].
When this mode is set, the LCD will display the
date and “Fax/Tel”.
■ Receiving documents and calls in Fax/Tel Mode
You can set the FAXPHONE to monitor all incoming calls over the fax/telephone line.
When the FAXPHONE receives an incoming call, it checks to see if the call is from
another fax machine trying to send a document, or from someone wanting to talk to
you.
The FAXPHONE cannot receive a document automatically if you are making copies,
printing reports, or registering information. See p. 68.
09/15/97 Fax/Tel
1
1 Make sure you have connected an extension
phone to your FAXPHONE. See p. 13.
2 Make sure the FAXPHONE is set to “Fax/Tel
Mode” (see above).
When the FAXPHONE receives a call, it checks to see whether the call is from
another fax machine or from a telephone.
❚ If it is a fax call, your FAXPHONE automatically switches to receive mode to
accept the fax.
❚ If the call is from a person, your FAXPHONE rings to alert you to pick up the
handset of the extension phone.
17
Manual Mode ___________________________________
You may want to set your FAXPHONE to Manual Mode if you want to personally
monitor every call, whether from a fax machine or a person.
You need to have an extension phone connected to your FAXPHONE for this mode.
See p. 13.
■ Setting Manual Mode
Set to Manual Mode if you want to personally monitor every incoming call.
1 Press [RECEIVE MODE] until “Manual Mode”
appears on the LCD.
Manual Mode
2 Press [START/COPY].
When this mode is set, the LCD will display the
date and “Manual”.
■ Receiving documents and calls in Manual Mode
You can set the FAXPHONE to ring every time it received a call so that you can
personally check if it is from a fax machine or from a person.
Keep in mind that you cannot use Manual Mode if a document is in the Automatic
Document Feeder (ADF) waiting to be sent.
09/15/97 Manual
1 Make sure you have connected an extension
phone to your FAXPHONE. See p. 13.
2 Make sure the FAXPHONE is set to “Manual
Mode” (see above).
3 When the FAXPHONE rings, pick up the handset
of the extension phone connected to the
FAXPHONE.
4 If you hear a person’s voice, start your conversa-
tion. If the caller wants to send a document after
talking to you, press [START/COPY] on the
FAXPHONE to receive the document.
or
If you hear a slow beep or silence, another fax is
trying to send you a document. Press [START/
COPY] on the FAXPHONE.
Your FAXPHONE begins receiving the document.
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