Canon FAX-L80 User Manual

Canon FAXPHONE L80

User’s Guide

ii Preface

Product Type and Model

FAXPHONE L80: Facsimile Transceiver, Model H12250

Copyright

This User’s Guide is copyrighted by Canon U.S.A., Inc. with all rights reserved. Under
the copyright laws, this User’s Guide may not be reproduced in any form, in whole or
part, without prior written consent of Canon U.S.A.

© 2003 Canon U.S.A., Inc.

Disclaimer

Canon U.S.A., Inc. has reviewed this User’s Guide thoroughly in order to make it an
easy to use guide for your Canon FAXPHONE L80 system. All statements, technical
information, and recommendations in this guide and in any guides or related
documents are believed reliable, but the accuracy and completeness thereof are not
guaranteed or warranted, and they are not intended to be, nor should they be
understood to be, representations or warranties concerning the products described.

Your FAXPHONE L80 has been sold to you subject to the limited warranties set forth in
the warranty cards. Further, Canon U.S.A. reserves the right to make changes in the
specifications of the products described in this guide at any time without notice and
without obligation to notify any person of such changes.

Trademarks

Canon and FAXPHONE are registered trademarks, and UHQ is a trademark of Canon
Inc.

All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.

As an ENERGY STAR®Partner, Canon U.S.A. has determined that
the FAXPHONE L80 meets the ENERGY STAR®guidelines for
energy efficiency.

Super G3 is a phrase used to describe the new generation of fax
machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super
G3 High Speed Fax machines allow transmission time of
approximately three seconds* per page which results in reduced
telephone line charges.

*Approximately three seconds per page document transmission time based on ITU-T No. 1 Chart,

standard mode, at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently
supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

Preface iii

Users in the U.S.A.

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See page 2-2 for the machine’s
dimensions, and page A-2 for the machine’s weight.

B. Order Information

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business
representative. The line should be a regular voice grade line or the equivalent.
Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or­IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU

COMMUNICATE OVERSEAS

n

Canon recommends an individual line following industry standards, e.g. the 2500 (Touch
Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine
without “Call Waiting” can be used with your FAXPHONE L80. Key telephone systems are
not recommended because they send non-standard signals to individual telephones for
ringing and special codes, which may cause a fax error.

C. Power Requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded
outlet only. Do not connect this machine to an outlet or power line shared with other
appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers,
and machines of this sort generate electrical noise which often interferes with
communications equipment and the sending and receiving of documents.

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the ACTA. On the rear panel of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.

An FCC compliant telephone cord and modular jack are provided with this equipment.
This equipment is designed to be connected to the telephone network or premises
wiring using a compatible modular jack which is Part 68 compliant. See Installation
instructions for details.

iv Preface

The Ringer Equivalence Number (REN) is used to determine the number of devices
that may be connected to a telephone line. Excessive RENs on a telephone line may
result in the devices not ringing in response to an incoming call. In most but not all
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company. The REN for this product is part of the product identifier that
has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without
a decimal point (e.g., 03 is a REN of 0.3).

This equipment may not be used on coin service provided by the telephone company.
Connection to party lines is subjected to state tariffs.

In Case of Equipment Malfunction

Should any malfunction occur which cannot be corrected by the procedures described
in this guide, disconnect the equipment from the telephone line and unplug the power
cord. The telephone line should not be reconnected or the power cord plugged in until
the problem is completely resolved. Users should contact Canon Authorized Service
Facilities for servicing of equipment. Information regarding Authorized Service Facility
locations can be obtained by calling the Canon Customer Care Center.
(1-800-828-4040)

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also retains the right to
make changes in facilities and services which may affect the operation of this
equipment. When such changes are necessary, the telephone company is required to
give adequate prior notice to the user.

FCC Notice

This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:

(1) This device may not cause harmful interference, and
(2) this device must accept an interference received, including interference that may

cause undesired operation.

n

This equipment has been tested and found to comply with the limits for a class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or

Preface v

television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one or more of the following
measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15
of FCC Rules.

Do not make any changes or modifications to the equipment unless otherwise specified
in the User’s Guide. If such changes or modifications should be made, you could be
required to stop operation of the equipment.

Canon U.S.A. Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. 1-516-328-5000

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone fax
machine unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual.

In order to program this information into your FAXPHONE L80, follow the instructions in
Chapter 3 of this User’s Guide.

vi Preface

Users in Canada

Pre-Installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. See page 2-2 for the machine’s
dimensions, and page A-2 for the machine’s weight.

B. Order Information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a
standard 4-pin modular phone plug. (Touch-tone is recommended if available in
your area.)

2. Order an CA11A modular jack (USOC code), which should be installed by the
telephone company. If the CA11A jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company’s business
representative. The line should be a regular voice grade line or equivalent. Use
one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or­IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU

COMMUNICATE OVERSEAS

n

Canon recommends an individual line following industry standards [e.g., the 2500 (touch
tone) or 500 (rotary/pulse dial) telephones]. A dedicated extension off a PBX machine
without “Camp On” signals is also permissible with your FAXPHONE L80. Key telephone
systems are not recommended because they send non-standard signals to individual
telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It
should be independent from copiers, heaters, air conditioners or any electric
equipment that is thermostatically controlled. The rated value is 120 volts and 15
amperes. The CA11A modular jack should be relatively close to the power outlet to
facilitate installation.

Notice

This equipment meets the applicable Industry Canada Terminal Equipment Technical
Specifications. This is confirmed by the registration number. The abbreviation, IC,
before the registration number signifies that registration was performed based on a
Declaration of Conformity indicating that Industry Canada technical specifications were
met. It does not imply that Industry Canada approved the equipment.
Cet appareil est conforme aux Spécifications techniques des équipements terminaux
de I’lndustrie du Canada.
Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le
numéro d’enregistrement signifie que I’enregistrement a été effectué sur la base de la
Déclaration de conformité indiquant que le produit est conforme aux spécifications
techniques du Canada. Ceci n’implique pas que le produit ait été approuvé par
I’industrie du Canada.

Preface vii

Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer should
be aware that compliance with the above conditions may not prevent degradation of
service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by
the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.

c

Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.

n

This Class B digital apparatus meets all requirements of the Canadian Interference­Causing Equipment Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le
matériel brouilleur du Canada.

The Ringer Equivalence Number (REN) for this terminal equipment is 1.0. The REN
assigned to each terminal equipment provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not exceed
five.
Le Nombre d’équivalence Ringer (REN) de cet appareil terminal est 1.0. Le REN
attribué à chaque équipement terminal fournit une indication sur le nombre maximum
de terminaux pouvant être connectés sur une interface téléphonique. La terminaison
sur une interface peut consister en n’importe quelle combinaison d’appareils, à la
condition seulement que la somme des Nombres d’équivalence Ringer de tous les
appareils ne soit pas supérieure à 5.

CANON CANADA INC.

1-800-263-1121

24 HOURS A DAY, SEVEN DAYS A WEEK

viii Preface

Laser Safety

This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product
under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of

1968. This means that the machine does not produce hazardous radiation.
Since radiation emitted inside the machine is completely confined within protective

housings and external covers, the laser beam cannot escape from the machine during
any phase of user operation.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These
regulations apply to laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.

c

Use of controls, adjustments, or performance of procedures other than those
specified in this User’s Guide may result in hazardous radiation exposure.

The label is attached to the laser scanner machine inside the machine and is not in a
user access area.

Preface ix

Contents

Chapter 1: Introduction

Welcome................................................................................................................1-2

Main Features of the FAXPHONE.........................................................................1-3

Using Your Documentation ....................................................................................1-4

How to Use This Guide......................................................................................1-4

Type Conventions Used in This Guide ..............................................................1-5

Customer Support..................................................................................................1-6

Important Safety Instructions.................................................................................1-7

Chapter 2: Setting Up

Choosing a Location for the FAXPHONE..............................................................2-2

Dimensions ........................................................................................................2-2

Unpacking the FAXPHONE...................................................................................2-3

Do You Have Everything?..................................................................................2-3

Removing Shipping Materials............................................................................2-5

Assembling the FAXPHONE..................................................................................2-6

Attaching the Handset to Your Machine ............................................................2-7

Making Connections ..............................................................................................2-8

Connecting the Telephone Line Cord and External Devices.............................2-8

Connecting the Power Cord ..............................................................................2-9

Connecting the FAXPHONE to Your PC .........................................................2-10

Main Components of the FAXPHONE.................................................................2-11

Operation Panel...............................................................................................2-12

Special Function Buttons.............................................................................2-12

LCD (Standby Mode)...................................................................................2-12

Installing the Cartridge.........................................................................................2-13

Loading Paper .....................................................................................................2-16

Testing the FAXPHONE.......................................................................................2-18

Chapter 3: Registering Information

Guidelines for Entering Numbers, Letters, and Symbols ......................................3-2

Correcting a Mistake..........................................................................................3-4

Registering Required Sender Information .............................................................3-5

What is Sender Information?.............................................................................3-5

Registering Your Sender Information.................................................................3-6

Setting the Telephone Line Type ...........................................................................3-8

Setting the Daylight Saving Time...........................................................................3-9

Chapter 4: Document Handling

Document Requirements .......................................................................................4-2

Scanned Area of a Document ...........................................................................4-2

Loading Documents...............................................................................................4-3

Adding Pages to the Document in the ADF.......................................................4-4

x Preface

Chapter 5: Print Media Handling

Print Media Requirements .....................................................................................5-2

Printable Areas ..................................................................................................5-3

Selecting and Loading Print Media........................................................................5-4

Paper .................................................................................................................5-4

Envelopes ..........................................................................................................5-4

Transparencies ..................................................................................................5-6

Selecting Face-Up or Face-Down Delivery ...........................................................5-7

Changing the Paper Size Setting ..........................................................................5-9

Adjusting the Toner Saver Setting .......................................................................5-11

Chapter 6: Speed Dialing

What is Speed Dialing? .........................................................................................6-2

Speed Dialing Methods .....................................................................................6-2

Registering One-Touch Speed Dialing ..................................................................6-3

Registering Coded Speed Dialing .........................................................................6-8

Registering Group Dialing....................................................................................6-13

Using Speed Dialing ............................................................................................6-16

Sending a Document With Speed Dialing .......................................................6-16

Making a Telephone Call With Speed Dialing .................................................6-17

Dialing with the Directory.....................................................................................6-18

Printing Speed Dialing Lists.................................................................................6-19

Chapter 7: Sending Faxes

Preparing to Send a Fax........................................................................................7-2

Documents You Can Fax...................................................................................7-2

Setting the Scanning Resolution .......................................................................7-2

Setting the Scanning Contrast...........................................................................7-3

Dialing Methods.................................................................................................7-4

Sending Methods...................................................................................................7-5

Memory Sending................................................................................................7-5

Manual Sending Via the Handset......................................................................7-6

Canceling Sending.................................................................................................7-8

Redialing When the Line is Busy...........................................................................7-9

Manual Redialing...............................................................................................7-9

Canceling Manual Redialing..........................................................................7-9

Automatic Redialing...........................................................................................7-9

What is Automatic Redialing?........................................................................7-9

Canceling Automatic Redialing......................................................................7-9

Setting the Options for Automatic Redialing................................................7-10

Sending the Same Document to Several Fax Numbers

(Sequential Broadcasting) ................................................................................7-12

Delayed Sending .................................................................................................7-15

Scanning a Document into Memory for Delayed Sending ..............................7-15

Preface xi

Printing a Document Set for Delayed Sending................................................7-17

Deleting a Document Set for Delayed Sending...............................................7-18

Chapter 8: Receiving Faxes

Receiving Methods ................................................................................................8-2

Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode........8-3

Setting Fax/Tel Mode.....................................................................................8-3

Setting the Options for Fax/Tel Mode............................................................8-4

Receiving Faxes Manually: MANUAL MODE....................................................8-6

Setting MANUAL MODE................................................................................8-6

Receiving a Fax Manually .............................................................................8-6

Receiving Faxes Automatically: FAX ONLY MODE ..........................................8-8

Setting FAX ONLY MODE .............................................................................8-8

Receiving With an Answering Machine: ANS.MACHINE MODE ......................8-9

Setting ANS.MACHINE MODE......................................................................8-9

Using the FAXPHONE With an Answering Machine .....................................8-9

Receiving With the Distinctive Ring Pattern Detection Feature: DRPD..........8-10

Setting DRPD ..............................................................................................8-10

Receiving While Performing Other Tasks............................................................8-12

Receiving Faxes in Memory When a Problem Occurs........................................8-12

Canceling Receiving ............................................................................................8-12

Chapter 9: Special Features

Special Dialing .......................................................................................................9-2

Dialing Through a Switchboard .........................................................................9-2

Entering Pauses in a Fax/Telephone Number...................................................9-2

Switching Temporarily to Tone Dialing...............................................................9-3

Documents Stored in Memory ...............................................................................9-4

Printing a List of Documents Stored in Memory................................................9-4

Printing a Document Stored in Memory ............................................................9-5

Sending a Document Stored in Memory ...........................................................9-6

Deleting a Document Stored in Memory ...........................................................9-8

Polling ....................................................................................................................9-9

What is Polling?.................................................................................................9-9

Polling Receiving ...............................................................................................9-9

Polling Another Fax Machine.........................................................................9-9

Canceling Polling Receiving ........................................................................9-11

Polling Sending................................................................................................9-12

Setting Up the Polling Box...........................................................................9-12

Scanning a Document into the Polling Box.................................................9-15

Changing or Deleting the Polling Box Settings ...........................................9-15

Restricting Reception...........................................................................................9-17

xii Preface

Chapter 10: Copying

Documents You Can Copy...................................................................................10-2

Making Copies .....................................................................................................10-2

Chapter 11: Reports and Lists

Summary of Reports and Lists............................................................................11-2

ACTIVITY REPORT.............................................................................................11-3

TX (Transmission) REPORT................................................................................11-4

MULTI TX/RX (Transaction) REPORT .............................................................11-5

RX (Reception) REPORT ....................................................................................11-5

Chapter 12: Maintenance

Periodic Cleaning.................................................................................................12-2

Cleaning the Machine’s Exterior......................................................................12-2

Cleaning the Machine’s Interior.......................................................................12-2

Cleaning the Scanner Components.................................................................12-5

Replacing the FX-3 Cartridge ..............................................................................12-7

Chapter 13: Troubleshooting

Clearing Jams......................................................................................................13-2

Jams in the ADF..............................................................................................13-2

Paper Jams......................................................................................................13-3

Jams in the Paper Delivery Slots ................................................................13-3

Jams Inside the Machine.............................................................................13-3

LCD Messages ....................................................................................................13-8

Paper Feeding Problems ...................................................................................13-13

Printing Problems ..............................................................................................13-14

Faxing Problems ................................................................................................13-15

Sending Problems .........................................................................................13-15

Receiving Problems.......................................................................................13-16

Copying Problems..............................................................................................13-18

Telephone Problems ..........................................................................................13-19

General Problems..............................................................................................13-19

If You Cannot Solve a Problem..........................................................................13-20

If a Power Failure Occurs ..................................................................................13-21

Chapter 14: Summary of Settings

Understanding the Menu System ........................................................................14-2

Printing a List to Check the Current Settings ..................................................14-2

Accessing the Menus ......................................................................................14-3

USER SETTINGS Menu......................................................................................14-4

REPORT SETTINGS Menu.................................................................................14-5

TX (Transmission) SETTINGS Menu...................................................................14-6

RX (Reception) SETTINGS Menu .......................................................................14-7

Preface xiii

PRINTER SETTINGS Menu................................................................................14-8

POLLING BOX Menu...........................................................................................14-9

SYSTEM SETTINGS Menu...............................................................................14-10

Appendix: Specifications

General Specifications ..........................................................................................A-2

Printer....................................................................................................................A-2

Facsimile ...............................................................................................................A-2

Copier....................................................................................................................A-3

Telephone..............................................................................................................A-3

Index.....................................................................................................................I-1

xiv Preface

Chapter 1 Introduction 1-1

Introduction

Chapter 1

Introduction

This chapter introduces you to the main features of the machine. It also explains how to
get the most out of the documentation provided, and gives important safety instructions.

Welcome....................................................................................................1-2

Main Features of the FAXPHONE............................................................1-3

Using Your Documentation......................................................................1-4

How to Use This Guide ..........................................................................1-4

Type Conventions Used in This Guide ...................................................1-5

Customer Support....................................................................................1-6

Important Safety Instructions .................................................................1-7

1-2 Introduction Chapter 1

Welcome

Thank you for purchasing the Canon FAXPHONE L80 (hereafter referred to as the
FAXPHONE or machine).

Your machine is a complete multifunction system for your home or small office. It
combines the following essential office machines into a single, convenient desktop
machine.

•Printer

•Plain Paper Fax Machine

• Copier

•Telephone

With its multitasking ability, your machine enables you to perform a number of
operations simultaneously. For example, you can print or make copies at the same time
you are sending from memory or receiving a fax into memory.

Chapter 1 Introduction 1-3

Introduction

Main Features of the FAXPHONE

■ Printer Features

• 600 ¥ 600 dpi laser printing for high resolution text and graphics

•Print speed of approximately 6 letter-size pages* per minute

• Easy installation of the cartridge

• Convenient multi-purpose tray for loading a variety of paper and other print media

•Toner saving feature for less toner consumption and a longer cartridge life

■ Plain Paper Fax Features

•Automatic switching between fax and voice calls

•Fast transmission speed with super G3 technology encoding—up to approximately 3

seconds* per page

• 350-page* memory for storing faxes

• Canon’s Ultra High Quality (UHQ™) Image Processing System for enhanced definition

in faxed photos

•Error Correction Mode (ECM) to reduce transmission errors when sending to or

receiving from fax machines with ECM capability

•Automatic dialing and broadcasting—one-touch, coded speed, group, and directory

dialing

• Answering machine connection for automatically receiving both messages and faxes

•Automatic reduction of received faxes when paper in the machine does not match

transmitted page size

• Special faxing features, such as delayed sending, polling, and reception restriction

• DRPD (Distinctive Ring Pattern Detection) capability (subscription to a DRP service

necessary)

■ Copier Features

• Multiple copies—up to 99

• 400 ¥ 300 dpi high-resolution copying (single copies)

• Copy reduction—90%, 80%, or 70%

■ Telephone Features

• Connection for handset, as well as one other external device (extension telephone,

answering machine, or data modem)

• One-touch and coded speed dialing for quick and efficient dialing

•Directory dialing

*Based on ITU-T No. 1 Chart, standard mode.

1-4 Introduction Chapter 1

Using Your Documentation

Your machine includes the following four manuals:

• Set-Up Instructions: This guide provides a quick reference on how to set up the

machine, connect it to your PC, and install the included software.

•

Basic Guide: After following the instructions in the Set-Up Instructions, we
recommend you read this guide to familiarize yourself with the basic operation of all
functions of your machine.

•

FAXPHONE L80 User’s Guide (this guide): Refer to this guide (included in the CD­ROM) for instructions on setting up your machine, setting your machine to send and
receive, and making copies.There is also information on selecting and loading print
media and documents, instructions on machine maintenance, and a troubleshooting
section to refer to if you have difficulties operating your machine.

• Printer Driver Software User’s Guide: Refer to this guide (included in the CD-ROM)

for instructions on printing from your PC. Here you will find detailed instructions on
installing the printer driver software and operating it, and other relevant information for
using your machine as a printer. Refer to the troubleshooting section if you have
trouble printing.

How to Use This Guide

To make the best use of this guide, be sure to do the following:

• Read this chapter to learn about your machine’s main features, and for guidelines on

using the machine safely.

• Carefully follow the instructions in Chapter 2,

Setting Up, to get your machine

unpacked, assembled, and ready for use.

• Read Chapter 3, Registering Information, to learn how to enter information in the

machine, and how to register the required sender information.

• Refer to Chapter 4,

Document Handling, for details on the document requirements for

your machine and how to load them.

• Refer to Chapter 5,

Print Media Handling, for details on paper and other print media

you can load on your machine, guidelines for selecting them, and other information
relating to print media and printing.

• Read Chapter 6, Speed Dialing, to learn how to register numbers for speed dialing

and how to use speed dialing to send documents.

• Read Chapters 7 through 10 to master the machine’s operating procedures, such as

sending and receiving faxes, special dialing, and making copies.

• Refer to Chapter 11, Reports and Lists, to learn about the reports and lists that can

be automatically or manually printed from your machine.

• Look over Chapter 12, Maintenance, to become familiar with procedures for cleaning

the machine and replacing the cartridge.

Chapter 1 Introduction 1-5

Introduction

• If your machine is not operating properly, use Chapter 13, Troubleshooting, to try to fix

the problem.

• Refer to Chapter 14,

Summary of Settings, to learn how to change default settings,

and how to customize your machine to your needs.

• Refer to Appendix, Specifications, for the machine’s technical specifications.
If you still have questions on how to use your machine, please contact the Canon

Customer Care Center. They will be happy to answer your questions.

n

You must register your fax number, your name or company name, and the date and time
on your machine before using it. This is required by the FCC rules governing the use of fax
equipment. For details, see p. 3-5.

Type Conventions Used in This Guide

Please read the list below of symbols, terms, and abbreviations used in this guide.

c

Cautions tell you how to avoid actions that could injure you or damage your
machine. In order to use your machine safely, always observe these cautions.

n

Notes provide advice on using your machine more effectively, describe operating
restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to
make the most of your machine and its functions.

(1 p. n-nn) A number preceded by an arrow and enclosed in parenthesis

references a page number (p.) or page numbers (pp.) that
contain more information on the topic of the previous sentence.

(1 Software Refer to the Printer Driver Software User’s Guide in the CD-ROM
User’s Guide)for details on the topic of the previous sentence.

default A setting that remains in effect unless you change it.
document or fax The original sheet(s) of paper you send or receive and copy with

your machine.

menu A list of settings from which you select an item to set up or

change. A menu has a title which appears in the LCD.

LCD Liquid Crystal Display. The display on the operation panel that

displays messages and settings.

In addition, this guide uses distinctive typefaces to identify buttons and information in
the LCD:

• The buttons which you should press appear in this typeface:

Stop/Reset.

• Information from the LCD appears in this typeface:

USER SETTINGS.

1-6 Introduction Chapter 1

Customer Support

Your machine is designed with the latest technology to provide trouble-free operation.
The warranty information describes Canon’s limited warranty for this product. Be sure to
read this warranty information.

If you have a problem with the machine’s operation, try to solve it by referring to the
information in Chapter 13. If you cannot solve the problem or if you think your machine
needs servicing, contact the Canon Customer Care Center.

n

You must have your sales receipt for warranty service.

Chapter 1 Introduction 1-7

Introduction

Important Safety Instructions

Read these safety instructions thoroughly before using your machine.

c

Except as specifically described in this guide, do not attempt to service the machine
yourself. Never attempt to disassemble the machine: opening and removing its
interior covers will expose you to dangerous voltages and other risks. For all
service, contact the Canon Customer Care Center.

■ Handling and Maintenance

•Follow all warnings and instructions marked on the machine.

• Do not subject the machine to strong physical shocks or vibrations.

• Always unplug the machine before moving or cleaning it.

•To avoid paper jams, never unplug the power cord, open the front cover, or add or

remove paper in the multi-purpose tray while printing.

• When transporting the machine, be sure to remove the cartridge from the machine.

Place the cartridge in its original protective bag or wrap it in a thick cloth to prevent
exposure to light.

• Always lift the machine as shown below. Never lift it by any of its attachments.

• Do not insert any objects into the slots or openings on the machine since they may

touch dangerous voltage points or short out parts. This could result in fire or electric
shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the

machine. If something does fall into it, unplug the machine immediately and contact
the Canon Customer Care Center.

•To avoid spillage in or around the machine, do not eat or drink near it. If you spill

liquid or if any substance falls into it, unplug the machine immediately and contact the
Canon Customer Care Center.

•Keep the machine clean. Dust accumulation can prevent the machine from operating

properly.

1-8 Introduction Chapter 1

•Unplug the machine from the wall outlet and contact the Canon Customer Care

Center in any of the following cases:
– If the power cord or plug is damaged or frayed.
– If liquid has spilled into the machine.
– If the machine has been exposed to rain or water.
– If the machine does not operate normally when you have followed the instructions in

this guide. Adjust only those controls that are covered by the instructions in this
guide. Improper adjustment of other controls may result in damage and may require

extensive work by a qualified technician to restore the product to normal operation.
– If the machine has been dropped or the cabinet has been damaged.
– If the machine exhibits a distinct change in performance, indicating a need for

servicing.

■ Location

• Place the machine on a flat, stable, vibration-free surface.

• Place the machine in a cool, dry, clean, well-ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not affected by extreme temperature changes, and always

stays between 50°F and 90.5°F (10°C and 32.5°C).

– Make sure the area’s relative humidity is always between 20% and 80%.

•Keep the machine away from direct sunlight, as this can damage it. If you have to
place it near a window, install heavy curtains or blinds.

• Do not use the machine near water. Make sure that no wet or damp objects come into
contact with the machine.

• Do not use or store the machine outdoors.

• Do not install the machine near devices that contain magnets or generate magnetic
fields, such as speakers.

• If possible, place the machine near an existing telephone line outlet for easy
connection of the telephone line cord, and to avoid the expense of installing a new
outlet.

• Place the machine near a standard 120 V AC (60 Hz) power outlet.

• Place the machine near the PC you will be connecting it to. Make sure you can reach
it easily since you will be using it as a printer, fax machine, and copier.

•To ensure reliable operation of the machine and to protect it from overheating (which
can cause it to operate abnormally and create a fire risk), do not block the exhaust
vent. Never block or cover any openings on the machine by placing it on a bed, sofa,
rug, or other similar surface. Do not place the machine in a closet or built-in
installation, or near a radiator or other heat register unless proper ventilation is
provided. Leave approximately 4 inches (10 cm) space around all sides of the
machine. For the dimensions of the machine, see p. 2-2.

Chapter 1 Introduction 1-9

Introduction

• Do not stack boxes or furniture around the power outlet. Keep the area free so you
can reach the outlet quickly. If you notice anything unusual (smoke, strange odors,
noises) around the machine, unplug the machine immediately. Contact the Canon
Customer Care Center.

• Do not allow anything to rest on the power cord, and do not place the machine where
the cord will be walked on. Make sure the cord is not knotted or kinked.

■ Power Supply

• During electrical storms, disconnect the power cord from the power outlet. (Please
note that any documents stored in the machine’s memory will be deleted when you
unplug the machine.)

•Whenever you unplug the machine, wait at least five seconds before plugging it in
again.

• Do not plug the machine into an uninterruptible power supply (UPS).

• If dust accumulates around the plug of the power cord when it is connected to a
power outlet, unplug the machine and wipe the plug with a clean, dry cloth.

c

This product emits low level magnetic flux.
If you use a cardiac pacemaker and feel abnormalities, please move away from this
product and consult your doctor.

1-10 Introduction Chapter 1

Chapter 2 Setting Up 2-1

Setting Up

Chapter 2

Setting Up

This chapter explains all the necessary steps to get your machine ready for use.You
will find instructions for unpacking, assembling, and connecting your machine, and
learn how to install the cartridge and load paper.

Choosing a Location for the FAXPHONE...............................................2-2

Dimensions.............................................................................................2-2

Unpacking the FAXPHONE ......................................................................2-3

Do You Have Everything? .......................................................................2-3

Removing Shipping Materials.................................................................2-5

Assembling the FAXPHONE ....................................................................2-6

Attaching the Handset to Your Machine .................................................2-7

Making Connections ................................................................................2-8

Connecting the Telephone Line Cord and External Devices..................2-8

Connecting the Power Cord ...................................................................2-9

Connecting the FAXPHONE to Your PC...............................................2-10

Main Components of the FAXPHONE...................................................2-11

Operation Panel....................................................................................2-12

Special Function Buttons..................................................................2-12

LCD (Standby Mode)........................................................................2-12

Installing the Cartridge ..........................................................................2-13

Loading Paper.........................................................................................2-16

Testing the FAXPHONE..........................................................................2-18

2-2 Setting Up Chapter 2

Choosing a Location for the FAXPHONE

Before unpacking your machine, be sure to choose a suitable location for it (1 p. 1-8).

Dimensions

Make sure the location you choose provides enough space around the machine for
adequate ventilation, and to allow paper to flow freely into and out of the machine.
Leave approximately 4 inches (10 cm) space around all sides of the machine. The
illustrations below show the dimensions of the machine.

n

If you need help installing the machine or have any questions about it, please
contact the Canon Customer Care Center.

15.8" (401 mm)

14.6" (372 mm)

22.8" (578 mm)

22.8" (578 mm)

15.9" (404 mm)

22.8" (578 mm)

14.6" (372 mm)

15.8" (401 mm)

TOP VIEW

SIDE VIEW

BOTTOM VIEW

17.5" (445 mm)17.5" (445 mm)

Chapter 2 Setting Up 2-3

Setting Up

Unpacking the FAXPHONE

Follow the directions below to unpack the
machine properly and to make sure you
have all its components.

n

When lifting the machine out of the box
or when moving it, lift it from the
recessed areas on the sides of the
machine. Make sure you hold the
machine firmly and level.

Do You Have Everything?

Carefully remove all items from the box. You should have someone help you hold the
box while you lift out the machine and its protective packaging. Save the carton and
packaging in case you need to transport the machine in the future.

Make sure you have all the following items:

POWER CORD REGISTRATION CARD (for USA only)
TELEPHONE LINE CORD WARRANTY
DOCUMENTATIONS and LABELS FX-3 CARTRIDGE WARRANTY
SOFTWARE USER’S CD-ROM

MACHINE

FX-3 S CARTRIDGE

SUPPORT TRAYS

MULTI-PURPOSE
TRAY COVER

MULTI-PURPOSE
TRAY

DOCUMENT
SUPPORT

2-4 Setting Up Chapter 2

If any items are damaged or missing, notify the Canon Customer Care Center
immediately.

n

• Important! Save your sales receipt for proof of purchase in case your machine requires
warranty service.

• If you are connecting your machine to a PC, you will need to purchase a USB cable
(1 p. 2-10).

HANDSET CRADLE

PLUGS WITH PINS (2)

HANDSET

Chapter 2 Setting Up 2-5

Setting Up

Removing Shipping Materials

Follow this procedure to remove the shipping materials. Keep them in case you need to
transport the machine in the future.

n

The actual shipping materials may differ in shape, quantity, and position from the ones
shown above.

1

Remove all shipping

tapes from the
machine.

2

Use both hands to

gently open the
operation panel (it
only opens partially).
Then remove the
protective sheet from
the ADF.

Close the operation

panel by pressing it
down at the center
until it locks into
place.

2-6 Setting Up Chapter 2

Assembling the FAXPHONE

Follow this procedure to assemble your machine:

1

Attach the paper

loading warning
label to the left of the
multi-purpose tray.

2

Insert the tabs of the

multi-purpose tray
into the slots on the
machine.

3

Slide the multi-

purpose tray cover
over the multi­purpose tray.

4

Insert the ends of the

document support
into the slots on the
machine.

5

Insert the tabs of one

of the support trays
into the corresponding
slots above the face­down delivery slot.

6

Insert the tabs of the

other support tray into
the corresponding
slots above the ADF.

Chapter 2 Setting Up 2-7

Setting Up

Attaching the Handset to Your Machine

Follow this procedure to attach the handset to your machine:

3

Carefully push the pins
into the plugs.

• Make sure the pins
are pushed in as far as
they will go.

• Make sure you
support the machine
when inserting the
pins.

2

Insert the plugs (with
the handset cradle)
into the holes on the
left side of the
machine.

• If you have difficulty
inserting the plugs,
turn the machine so
that the left side is
facing you. You can
now insert the plugs
without the machine
moving.

4

Place the handset on
its cradle and connect
the handset cord to
the h jack (1 p. 2-8).

1

Insert the plugs with
pins into the holes on
the handset cradle.

• Do not push the pins
all the way into the
plugs at this stage.

2-8 Setting Up Chapter 2

Making Connections

Connecting the Telephone Line Cord and External Devices

Your machine has three jacks on the left side for connection of the following:

•Telephone line cord

• Handset

• Extension telephone, answering machine, or data modem (optional)

Be sure to connect any external device before using your machine. Follow this
procedure to connect the telephone line cord and external device(s):

n

•You must complete all the steps above to receive faxes properly.

• Canon cannot guarantee that all answering machines will be compatible with your
machine, due to varying specifications.

• If you have connected an external device to your machine, be sure to set the correct
receive mode (1

Chapter 8).

•To connect an extension telephone as well as an answering machine, connect the extension
telephone to the answering machine, and then the answering machine to your machine.

• If you use your data modem extensively, you may prefer to have a dedicated telephone
line for it.

Handset

Connect the cord to the

h jack.

Extension telephone,
answering machine, or
data modem (optional)

Connect the cord to the

t jack.

Telephone line cord

Connect the supplied
cord to the

L jack. Then

connect the other end
to the telephone line
jack on your wall.

Chapter 2 Setting Up 2-9

Setting Up

Connecting the Power Cord

Before connecting the power cord, see Power Supply, p. 1-9.
Follow this procedure to connect the power cord:

n

• The machine is equipped with a three-prong, grounding-type plug provided with a third
(grounding) pin. This plug will only fit into a grounding-type outlet.This is a safety feature.
If you are unable to insert the plug into your outlet, contact an electrician to replace the
outlet. Do not defeat the safety purpose of the grounding-type plug by breaking off the
third prong or using a 3-to-2 adapter.

• Do not plug the machine into the same circuit as an appliance such as an air conditioner,
electric typewriter, television, or copier. Such devices generate electrical noise that can
interfere with your machine’s ability to send and receive faxes.

The machine has no power switch, so its power is on as long as it is plugged in. When
you connect the machine, the LCD displays these messages:

Machine is warming up.

Machine is in standby mode (date and receive mode
displayed) and ready for use.

If the cartridge has not been installed, this message
alternates with the standby mode display.

PUT IN CARTRIDGE

12/19 FaxTel

PLEASE WAIT

Connect the supplied
power cord to the power
cord connector. Then
connect the other end into
a properly grounded 120 V
AC three-prong outlet.

2-10 Setting Up Chapter 2

Connecting the FAXPHONE to Your PC

To connect your machine to a PC, you will need to purchase a USB cable suitable for
the interface connector on your PC:

•A USB cable no longer than 16.4 feet (5 meters)
Follow this procedure to connect the appropriate cable:

n

Make sure your PC is running Microsoft Windows®98/Me or Windows®2000/XP,
preinstalled by a computer manufacturer on purchase. (The USB port operation also needs
to be assured by the manufacturer.)

Remove the USB label.

To ensure proper operation of
the printer driver, connect the
USB cable to the machine and
PC during software installation
(1

Software User's Guide

).

Chapter 2 Setting Up 2-11

Setting Up

Main Components of the FAXPHONE

RINGER VOLUME
SWITCH

Use a pen or other
pointed object to
select the ring
volume of the
handset (HI, LO,
or OFF).

SPEAKER VOLUME
SWITCH

Use a pen or other
pointed object to
select the speaker
volume of the handset
(HI, LO, or OFF).

SUPPORT TRAYS

MULTI-PURPOSE TRAY COVER

ADF (AUTOMATIC
DOCUMENT FEEDER)

DOCUMENT GUIDES

OPERATION PANEL

PAPER DELIVERY
SELECTOR

DOCUMENT SUPPORT

FACE-UP DELIVERY SLOT

FRONT COVER

FACE-DOWN DELIVERY
SLOT

LATCH

PAPER GUIDES

MULTI-PURPOSE TRAY

FX-3 CARTRIDGE
COMPARTMENT

TRANSFER CHARGING
ROLLER

(DO NOT TOUCH)

PAPER RELEASE
LEVER

FIXING ASSEMBLY

FRONT COVER

2-12 Setting Up Chapter 2

Operation Panel

• Numeric Buttons

• One-Touch Speed
Dialing Buttons

• Coded Dial Button

• Redial Button

•Pause Button

• Directory Button

• Image Quality Button

• LCD

• Clear Button

• Buttons

• Set Button

• Data Registration
Button

• Delayed Transmission
Button

• Memory Reference
Button

• Receive Mode Button

•Polling Button

• Report Button

• Space Button

• Function Button

Special Function Buttons

01 02 03

04

05 06 07

08

09

Data

Registration

Delayed

Transmission

Memory

Reference

Receive

Mode

Polling Report Space

10 11

12

13 14 15

GHI JKL MNO

ABC

DEF

TUV WXYZ

PQRS

1

0

#

7

8

9

45

6

2

3

Tone

SYMB

• Hook Button

• Start/Copy Button

• Stop/Reset Button

09

Data

Registration

Delayed

Transmission

Memory

Reference

Receive

Mode

Polling Report Space

10 11

12

13 14 15

Hook

Start/Copy

Function

Stop/Reset

Clear

Set

Directory

Image Quality

PauseRedialCoded Dial

Function

LCD (Standby Mode)

• Date

• Receive Mode

Chapter 2 Setting Up 2-13

Setting Up

Installing the Cartridge

This section describes how to install the cartridge in the machine for the very first time.
If you are replacing a used cartridge, see p. 12-7.

Before installing the cartridge, be sure to read the following:

• Use only FX-3 cartridges in your machine. The FX-3 S Cartridge is a starter cartridge
that comes with your machine, and yields approximately 1,500 pages of printouts.

•Keep the cartridge away from computer screens, disk drives, and floppy disks. The
magnet inside the cartridge may harm these items.

• Do not store the cartridge in direct sunlight.

•Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature. Store the cartridge between 32°F and 95°F (0°C and 35°C).

•Do not expose the cartridge to direct sunlight or bright light for longer than five
minutes.

• Store the cartridge in its protective bag. Do not open the bag until you are ready to
install the cartridge in the machine.

•Save the cartridge’s protective bag in case you need to repack and transport the
cartridge at a later date.

• Do not store the cartridge in a salty atmosphere or where there are corrosive gases
such as from aerosol sprays.

• Do not remove the cartridge from the machine unnecessarily.

• Do not open the drum protective shutter on the cartridge.
Print quality may deteriorate if the drum surface is exposed to
light or is damaged.

• Hold the cartridge by its handle so that your hand is
not touching the drum protective shutter.

• Do not stand the cartridge on end, and do not turn it
upside down. If toner becomes caked in the cartridge,
it may prove impossible to free it even by shaking the
cartridge.

c

Do not place the cartridge in fire. Toner powder is flammable.

2-14 Setting Up Chapter 2

Follow this procedure to install the cartridge in the machine:

1 Make sure the machine is plugged in.
2 Lift the latch and open the front cover.

c

Do not try to open the front cover
without lifting the latch since this
may damage your machine.

3 Remove the FX-3 S Cartridge from its

protective bag.

•Save the protective bag in case you
need to repack the cartridge at a later
date.

4 Gently rock the cartridge from

side to side a few times to distribute
the toner evenly inside it.

•Poor print quality may result if the toner
is unequally distributed.

Chapter 2 Setting Up 2-15

Setting Up

5 Place and support the cartridge

on a flat, clean surface, then gently
pull on the plastic tab to remove the
plastic seal.

• Use a firm, even pull to avoid breaking
the seal.

6 Hold the cartridge by its handle

and insert it into the machine as far as
it will go, making sure that its tabs are
aligned with the rails inside the
machine.

• Always hold the cartridge by its handle.

7 Use both hands to close the front cover.

TOP VIEW

SIDE VIEW

PULL WITHIN
THIS RANGE

PULL WITHIN
THIS RANGE

2-16 Setting Up Chapter 2

Loading Paper

This section explains how to load plain paper in the multi-purpose tray.
For complete details on paper and other print media for use with your machine, see

Chapter 5.

Before loading paper, be sure to read the following:

c

The laser printing process uses high temperatures to fuse toner to the paper. Use
paper that will not melt, vaporize, discolor, or emit dangerous fumes at temperatures
near 338°F (170°C). For example, do not use vellum paper in a laser printer. Make
sure any letterhead or colored paper you use can withstand high temperatures.

•Your machine supports regular copier paper, cotton bond paper, and typical letterhead
paper. It does not require special media. Use cut-sheet paper only, not paper that
comes on a roll.

• Be sure to load paper of the correct size, weight, and quantity recommended for your
machine (1 Chapter 5).

• The multi-purpose tray is factory-set for loading letter-size paper, but you can change
this setting to other paper sizes (1

p. 5-9).

•You can choose whether paper is delivered through the face-up or face-down delivery
slot (1

p. 5-7). Choose according to the print media and task you are performing.

•The face-down delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.

• Do not load paper while the machine is printing.

• Do not leave paper stacked in the multi-purpose tray for long periods of time since it
may bend or curl and cause problems.

• Certain environmental conditions, such as extreme temperatures or humidity, can
cause some paper to misfeed in the multi-purpose tray. If you have trouble, feed one
sheet at a time.

•Take care not to drop any foreign objects into the multi-purpose tray.

•Avoid mixing new stock with paper
already loaded in the multi-purpose tray.
Adding new stock without removing the
paper already loaded will cause paper
jams. If you must add new stock, remove
the loaded paper and reload it together
with the new stock.

Chapter 2 Setting Up 2-17

Setting Up

Follow this procedure to load a stack (max. 0.4 in./10 mm stack height) of letter-size
plain paper in the multi-purpose tray:

1 Remove the multi-purpose tray cover

from the machine.

2 Prepare a stack of paper by tapping

it on a flat surface to even its edges.

3 Open the paper guides to the

approximate width of the stack.

4 Insert the stack into the multi-purpose

tray q (print side facing you and top
edge first), then adjust the paper
guides to the width of the paper w.

•Make sure there are no gaps between
the paper guides and the paper stack.

1

2

2

2-18 Setting Up Chapter 2

5 Replace the multi-purpose tray cover.

• Be sure to replace this cover to prevent
dust accumulating inside the machine.

6 Adjust the paper delivery selector if

necessary (1 p. 5-7).

n

For details on how to change the paper size setting, see p. 5-9.

Testing the FAXPHONE

Once you have assembled your machine, installed the cartridge, and loaded paper, you
can make sure your machine is printing properly by making several copies of a
document (1 p. 10-2).

If you have problems printing, see Chapter 13.

Chapter 3 Registering Information 3-1

Registering

Information

Chapter 3

Registering Information

This chapter explains how to enter information in your machine.You will also find
instructions for registering the sender information that you are required to enter.

Guidelines for Entering Numbers, Letters, and Symbols.....................3-2

Correcting a Mistake...............................................................................3-4

Registering Required Sender Information.............................................3-5

What is Sender Information?..................................................................3-5

Registering Your Sender Information......................................................3-6

Setting the Telephone Line Type.............................................................3-8

Setting the Daylight Saving Time............................................................3-9

3-2 Registering Information Chapter 3

Guidelines for Entering Numbers, Letters, and Symbols

When you come to a step that requires you to enter a name or number, refer to the
table below to determine which numeric button to press for the character you need:

n

If you pause for more than 60 seconds between entering data, the machine will
automatically return to standby mode.

■ Changing Between Number Mode and Letter Mode

Press T to select number mode (:1) or
letter mode (:A).

(Number mode)

(Letter mode)

_:A

_:1

Button Letters (:A) Numbers (:1)

WXYZwxyz 9

TUVtuv 8

PQRSpqrs 7

0

MNOmno 6

JKLjkl 5

GHIghi 4

DEFdef 3

ABCabc 2

1

1

SYMB

#

PQRS

7

TUV

8

WXYZ

9

GHI

4

JKL

5

MNO

6

ABC

2

DEF

3

Tone

OPER

0

Letter input (:A) Number input (:1)

Chapter 3 Registering Information 3-3

Registering

Information

■ Entering Letters

1 Press T to switch to letter mode (:A).

2 Press the numeric button that contains

the letter you want.

• Press repeatedly until the letter you want
appears. Each button cycles through the
letters that it contains.

• If you are unsure which button to press for
the letter you want, see p. 3-2.

3 Continue entering other letters using

the numeric buttons.

• If the next letter you want to enter is under
a different numeric button, simply press that
button until the letter you want appears.

-or­If the next letter you want to enter is under
the same numeric button you pressed in
step 2, press ®

to move the cursor to the
right. Then press that same numeric button
repeatedly until the letter you want appears.

•To enter a space, press

Function then

Space.

■ Entering Numbers

1 Press T to switch to number mode (:1).

2 Press the numeric button that contains

the number you want.

•To enter a space, press Function then
Space.

3 Continue entering other numbers using

the numeric buttons.

■ Entering Symbols

1 Press # repeatedly until the symbol

you want appears.

2 If you want to enter another symbol,

press ® to move the cursor to the
right, then press # repeatedly until the
symbol you want appears.

#– :1

# :1

10_ :1

1_ :1

_:1

CA :A

C :A

_:A

3-4 Registering Information Chapter 3

Correcting a Mistake

You can delete an entire entry by pressing Clear.Or, follow this procedure to correct
individual characters:

1 Use ¬ or ® to move the cursor under

the incorrect character.

2 Press the numeric button that contains

the correct letter, to enter it over the
incorrect character.

• If you are unsure which button to press
for the letter you want, see p. 3-2.

3 When you have finished making

corrections, press Set to register your
new entry.

CANON:A

CANEN:A

Chapter 3 Registering Information 3-5

Registering

Information

Registering Required Sender Information

In the United States, FCC rules governing the use of facsimile equipment state that the
following sender information must be printed on every facsimile transmission:

•Your fax number

•Your personal name or company name

• The time and date of transmission
Your machine has been designed to print this information at the top of every fax you

send. You must therefore register your machine’s telephone/fax number, your personal
name or company name, and the current date and time before using your machine.
This section gives details on registering your sender information.

What is Sender Information?

When you receive a fax, the name of the person or company who sent you the fax,
their fax/telephone number, and the date and time of transmission will be printed in
small type at the top of each page. This information is called the Sender information or
the Tr ansmit Terminal Identification (TTI). You must register your details in your machine
so that whenever you send a fax, the other party knows who sent it, and when it was
sent. Below is an example of how your sender information would print on a fax sent
from your machine:

To enter the sender information in your machine, follow the procedures on the following
pages.

12/26/2003 10:12 FAX [phone] YOUR NAME RECEIVER 001

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 123456

Our Ref. 350/PJC/EAC

Date and time
of transmission.

You can select if
FAX or TEL is
displayed before
the number
(1 TELEPHONE #
MARK, p. 14-4).

Your fax or
telephone
number.

Your name or
company name.

Receiver’s name
appears here if
you used memory
sending and
dialed their fax
number using
speed dialing.

The page
number of
the fax.

You can select
if the sender
information is
printed inside
or outside the
image area
(1 TTI
POSITION,
p. 14-4).

3-6 Registering Information Chapter 3

Registering Your Sender Information

Follow this procedure to set the current date and time, register your fax/telephone
number, and register your name or company name:

1 Press Function.
2 Press Data Registration.

3 Press Set three times.

• The date and time currently set for your
machine are displayed.

4 Use the numeric buttons to enter the

correct month, day, year, and time in
this order.

• Enter only the last two digits of the year.

• Use the 24-hour format for the time
(e.g. 1:00 p.m. as 13:00), and precede
single digits with a zero.

• If you make a mistake, press

Clear and

re-enter the date and time.You can also
use ¬

or ® to move the cursor under
the incorrect number and enter the
correct number.

5 Press Set twice.

6 Use the numeric buttons to enter your

fax/telephone number (max. 20 digits,
including spaces).

•To enter a space, press Function then
Space. Spaces are optional but make
the number easier to read.

• If you make a mistake, press

Clear and

re-enter the number.You can also use

¬

to delete the rightmost digit and enter

the correct number.

7 Press Set twice.

_:A

UNIT NAME

TEL= 123 xxxx

TEL=

UNIT TELEPHONE #

1

2/26/2003 15:00

12/19/2003 13:30

DATE & TIME

USER SETTINGS

DATA REGSTRATION

Chapter 3 Registering Information 3-7

Registering

Information

8 Use the numeric buttons to enter your

name or company name (max. 24
characters, including spaces).

• If you are unsure how to enter
characters, see p. 3-2.

• If you make a mistake, press

Clear and

re-enter the name.You can also use ¬
or ® to move the cursor under the
incorrect letter and enter the correct
letter.

9 Press Set.

10 Press Stop/Reset to return to standby

mode.

n

To check the sender information registered in your machine, you can print the USER’S
DATA LIST (1

p. 14-2).

12/26 FaxTel

TX TERMINAL ID

CAN0N :A

3-8 Registering Information Chapter 3

Setting the Telephone Line Type

Before using your machine, make sure it is set for the telephone line type of your
telephone system. If you are unsure of your telephone line type, check with your local
telephone company.

Your machine is factory-set to operate for tone dialing (

TOUCH TONE setting). If you

need to change this setting for pulse dialing (ROTARY PULSE setting), follow this
procedure:

1 Press Function.
2 Press Data Registration.

3 Press Set twice.

4 Use ∂ or ¨ to select TEL LINE TYPE.

5 Press Set.

6 Use ∂ or ¨ to select ROTARY PULSE.

7 Press Set.

8 Press Stop/Reset to return to standby

mode.

12/26 FaxTel

REPORT SETTINGS

ROTARY PULSE

TOUCH TONE

TEL LINE TYPE

DATE & TIME

USER SETTINGS

DATA REGSTRATION

Chapter 3 Registering Information 3-9

Registering

Information

Setting the Daylight Saving Time

This machine supports the daylight saving time system that shifts the clock time ahead
or back according to the change in seasons.You can select whether the time
information in your machine changes to match the daylight saving time system and set
the day and time when the daylight saving time starts and ends.
The current settings can be checked by printing the User’s Data List, see p. 14-2.

1 Press Function.
2 Press Data Registration.

3 Press Set.

4 Use ∂ or ¨ to select SYSTEM

SETTINGS.

5 Press Set.

6 Use ∂ or ¨ to select DAYLGHT SAV TIME.

7 Press Set.

8 Use ∂ or ¨ to select the setting you want.

•You can select from the following:
–

ON

Enables the daylight saving time.

– OFF

Disables the daylight saving time.

■ If you selected OFF in step 8:

9 Press Set.

10 Press Stop/Reset to return to standby

mode.

12/26 FaxTel

TEL REGISTRATION

OFF

OFF

DAYLGHT SAV

TIME

RX RESTRICTION

SYSTEM SETTINGS

USER SETTINGS

DATA REGSTRATION

3-10 Registering Information Chapter 3

■ If you selected ON in step 8:

9 Press Set to register your selection.
10 Press Set to select START DATE/TIME.
11 Press Set and press ∂ or ¨ to select the month

when the daylight saving time starts, and press
Set to register your selection.

n

If you want to change your selection after pressing Set, press ¨ to return to your previous
selection, make the necessary changes and press

Set.

12 Press Set and press ∂ or ¨ to select the week

when the daylight saving time starts, and press

Set

register your selection.

•You can select from the following:
–

FIRST WEEK

– SECOND WEEK
– THIRD WEEK
– FOURTH WEEK
– LAST WEEK (fifth week)

13 Press Set and press ∂ or ¨ to select the day

of the week when the daylight saving time starts,
and press Set to register your selection.

14 Press Set and use the numeric buttons to

enter the time when the daylight saving time
compensation is made, and press Set to
register your selection.

• Use the 24-hour format for the time (e.g. 2:00 p.m. as
14:00) and precede single digits with a zero.

n

If you make a mistake while entering the time, press Clear to clear your entry and enter the
correct time.You can also use ¬

or ® to move the cursor under the incorrect number and enter

the correct number.

02:00

02:00

TIME

SUNDAY

SUNDAY

DAY

FIRST WEEK

FIRST WEEK

WEEK

APRIL

APRIL

MONTH

START DATE/TIME

Chapter 3 Registering Information 3-11

Registering

Information

15 Press Set to select END DATE/TIME.

16 Press Set and use ∂ or ¨ to select the

month, week, day of the week, and
time when the daylight saving time
ends, as in steps 11 to 14 for the START

DATE/TIME settings. (e.g. OCTOBER
LAST WEEK, SUNDAY and 02:00)

17 Press Stop/Reset to return to standby

mode.

12/26 FaxTel

OCTOBER

MONTH

END DATE/TIME

3-12 Registering Information Chapter 3

Chapter 4 Document Handling 4-1

Document

Handling

Chapter 4

Document Handling

This chapter describes the documents you can load in your machine for sending and
copying.

Document Requirements.........................................................................4-2

Scanned Area of a Document ................................................................4-2

Loading Documents.................................................................................4-3

Adding Pages to the Document in the ADF ...........................................4-4

4-2 Document Handling Chapter 4

Document Requirements

The documents you load in the ADF for sending and copying must meet the following
requirements:

One-page document Multipage document of the

same thickness and weight

Size Min. 5.8 ¥ 4.1 in. (Min. 148 ¥ 105 mm) Min. 5.8 ¥ 4.1 in. (Min. 148 ¥ 105 mm)

(W ¥

L)

Max. 8.5 ¥

Approx. 39.4 in. Max. 8.5 ¥ 14 in.

(Max. 216 mm ¥

Approx. 1 m) (Max. 216 ¥ 356 mm)

Quantity 1 sheet Max. 30 letter- or A4-size sheets*

Max. 10 legal-size sheets*

Thickness 0.002 to 0.009 in. (0.06 to 0.23 mm) 0.002 to 0.005 in. (0.06 to 0.13 mm)
Weight 9.3 to 64 lb. (35 to 240 g/m2)10.7 to 24 lb. (40 to 90 g/m2)

■ Problem Documents

•To prevent document jams in the ADF, do not use any of the following:
–Wrinkled or creased paper – Carbon paper or carbon-backed paper
– Curled or rolled paper – Coated paper
–Torn paper – Onion skin or thin paper

• Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF.

• Make sure any glue, ink, or correction fluid on the document is completely dry before
loading it in the ADF.

• If you have a document that will not feed properly in the ADF, make a photocopy of
the document and load the copy instead.

• If you will be sending a document that you have printed from your machine, be sure to
use face-down delivery when printing that document (1 p. 5-7).

Scanned Area of a Document

The shaded area shows the scanned
area of a document. Make sure your
document’s text and graphics fall within
this area.

MAX. 0.16"
(MAX. 4 mm)

MAX. 0.16"
(MAX. 4 mm)

MAX. 0.12"
(MAX. 3.0 mm)

MAX. 0.12"
(MAX. 3.0 mm)

Letter/Legal

*20 lb. (75 g/m2) paper

Chapter 4 Document Handling 4-3

Document

Handling

Loading Documents

Insert the top of your document, face
down, into the ADF until you hear a beep q.
Then adjust the document guides to the
width of the document w.

•Tap multipage documents on a flat surface to
even the edges before inserting them in the
ADF.

The document is now ready for scanning.

n

•For a multipage document, the pages are fed one by one from the bottom of the stack.

•Wait until all pages of your document have been scanned before starting a new job.

■ Problems With Multipage Documents

If you have trouble feeding multipage documents in the ADF, remove the stack and tap
it on a flat surface to even the edges. Then “slant” the stack so that its front edge is
bevelled, and insert the stack in the ADF.

n

To avoid feeding problems, make sure the document meets the document requirements
(

1 p. 4-2).

2

1

2

4-4 Document Handling Chapter 4

Adding Pages to the Document in the ADF

If you need to add pages to your document in the ADF, wait until the last page starts
feeding, then load up to 30 additional pages (10 legal size). The last and first page
should overlap by about one inch (2.5 cm).

1"
(2.5 cm)

Chapter 5 Print Media Handling 5-1

Print Media

Handling

Chapter 5

Print Media Handling

This chapter describes the print media you can load in your machine, and other
information related to print media and printing.

Print Media Requirements .......................................................................5-2

Printable Areas.......................................................................................5-3

Selecting and Loading Print Media.........................................................5-4

Paper ......................................................................................................5-4

Envelopes...............................................................................................5-4

Tr ansparencies .......................................................................................5-6

Selecting Face-Up or Face-Down Delivery ............................................5-7

Changing the Paper Size Setting............................................................5-9

Adjusting the Toner Saver Setting........................................................5-11

5-2 Print Media Handling Chapter 5

Print Media Requirements

You can load the following print media in the multi-purpose tray:

Once you have decided which paper you want to load, be sure to do the following:

• Check that the print media is compatible with your machine (1 p. 5-4).

• If you are loading paper, check that the paper size setting of the multi-purpose tray is
set for the paper size you are loading (1 p. 5-9). (The default setting is letter size.)

• Check that paper delivery is set correctly for the print media and task you are
performing (1 p. 5-7).

• Check that you have loaded the print media correctly in the multi-purpose tray
(1 p. 5-4).

3.6 ¥ 5 in.
(92 ¥

127 mm)

8.5 ¥

14 in.

(216 ¥ 356 mm)

8.5 ¥

11 in.

(216 ¥ 279 mm)

8.5 ¥

14 in.

(216 ¥ 356 mm)

8.3 ¥

11.7 in.

(210 ¥ 297 mm)

8.5 ¥

12.5 in. to

8.5 ¥

13.4 in.

(216 ¥

317 mm to

216 ¥ 340 mm)*

8.5 ¥

10 in. to

8.5 ¥

11.2 in.

(216 ¥

254 mm to

216 ¥ 285 mm)*

9.5 ¥

4.1 in.

(241 ¥ 104 mm)

8.7 ¥

4.3 in.

(220 ¥ 110 mm)

8.5 ¥

11 in.

(216 ¥ 279 mm)

8.3 ¥

11.7 in.

(210 ¥ 297 mm)

Quantity & Weight

Quantity:

Max. stack height:

0.4 in./10 mm
(Approx. 100 sheets of

20 lb. (75 g/m

2

) paper)

Weight:

17 to 24 lb. (64–90 g/m2)
1 sheet: 17 to 28 lb.

(64–105 g/m

2

)

7 envelopes

1 sheet

Size (W ¥ L)

Min.

Max.

LTR (Letter)

LGL (Legal)

A4

CUSTOM1/LONG*

CUSTOM2/SHORT*

U.S. Commercial
No. 10

European DL

LTR (Letter)

A4

Print Media

Plain Paper

Envelopes

Tr ansparencies

*For this setting, you may need to load fewer sheets.

Chapter 5 Print Media Handling 5-3

Print Media

Handling

Printable Areas

3 Paper

The shaded area shows the printable area of letter-size paper.

3 Envelope

The shaded area shows the printable area of U.S. Commercial No. 10-size envelopes.

U.S. Commercial

No. 10

MAX. 0.39"
(MAX. 10 mm)

MAX. 0.16"
(MAX. 4 mm)

MAX. 0.16"
(MAX. 4 mm)

MAX. 0.16"
(MAX. 4 mm)

FEED

DIRECTION

MAX. 0.16"
(MAX. 4 mm)

MAX. 0.39"
(MAX. 10 mm)

Fax: MAX. 0.16"

(MAX. 4 mm)

Copy: MAX. 0.24"

(MAX. 6 mm)

Fax: MAX. 0.2"

(MAX. 5 mm)

Copy: MAX. 0.28"

(MAX. 7 mm)

Letter

FEED

DIRECTION

5-4 Print Media Handling Chapter 5

Selecting and Loading Print Media

Paper

3 Selecting Paper

•To prevent paper jams in the multi-purpose tray, do not use any of the following:
–Wrinkled or creased paper – Curled or rolled paper
– Coated paper – Torn paper
– Damp paper – Onion skin or very thin paper

•The following types of paper do not print well:
– Highly textured paper – Very smooth paper
– Shiny paper

• Make sure the paper is free from dust, lint, and oil stains.

• Be sure to test paper before purchasing large quantities.

• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs
in their original packaging, in a cool, dry location.

• Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.

3 Loading Paper

For instructions on loading paper in the multi-purpose tray, see p. 2-16.

Envelopes

3 Selecting Envelopes

•Use standard envelopes with diagonal seams and flaps.

•To prevent jams in the multi-purpose tray, do not use the following:
–Envelopes with windows, holes, perforations, cutouts, and double flaps
–Envelopes made with special coated paper or deeply embossed paper
–Envelopes with peel-off sealing strips
–Envelopes with letters enclosed

•You may be able to load other size envelopes than those listed on the previous page.
However, Canon cannot guarantee consistent performance on these.

n

When printing on envelopes, be sure to use face-up delivery (1 p. 5-7).

Chapter 5 Print Media Handling 5-5

Print Media

Handling

3 Loading Envelopes

Follow this procedure to load up to 7 envelopes in the multi-purpose tray:

1 Prepare the envelopes.

❚ Arrange the stack of envelopes on a

firm, clean surface, and press down
firmly on the edges to make the folds
crisp.

• Press all the way around the envelopes
to remove any curls and expel air from
inside the envelopes. Also, press firmly
on the area that corresponds to the
edges of the back flap.

❚ Remove any curling from the

envelopes by holding the edges
diagonally and bending them gently.

❚ Run a pen or other rounded object

along the back flaps to flatten them.

• The flaps should not bulge more than

0.2 in. (5 mm).

2 Remove the multi-purpose tray cover

from the machine.

FLAP

5-6 Print Media Handling Chapter 5

3 Insert the stack into the multi-purpose

tray q (print side facing you), then
adjust the paper guides to the width of
the stack w.

4 Replace the multi-purpose tray cover.

• Be sure to replace this cover to prevent
dust accumulating inside the machine.

5 Adjust the paper delivery selector to

U (face-up delivery). For details,

see p. 5-7.

The machine is now ready to print.

Transparencies

3 Selecting Transparencies

Use only special laser printer transparencies.

n

• When printing on transparencies, be sure to use face-up delivery (1 p. 5-7).

•To prevent the transparency from curling, remove it as soon as it exits the machine and
place it on a flat surface to cool.

3 Loading Transparencies

Load transparencies in the multi-purpose tray as for paper (1 p. 2-16). However, load
only one transparency at a time.

1

2

2

Chapter 5 Print Media Handling 5-7

Print Media

Handling

Selecting Face-Up or Face-Down Delivery

■ Paper Path

Understanding how paper feeds through the machine will help you determine which
paper delivery slot is appropriate for the print media and task you are performing.

First, the paper travels to the cartridge where a laser beam “draws” the print image on
the drum, which in turn applies toner to the paper. The paper travels to the fixing
assembly where the toner is “fixed” (fused) to the paper. It then exits the machine
through the face-up delivery slot (front of the machine) or the face-down delivery slot
(top of the machine).

■ Before Setting the Paper Delivery Selector

Before selecting paper delivery, be sure to take note of the following:

• Always set the paper delivery selector before printing.

• Changing paper delivery while the machine is printing will cause problems. Wait for
the printout to exit the machine completely before changing paper delivery.

•The face-down delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before 50 sheets print out.

• Make sure there is enough room for the paper to exit from the face-up delivery slot.
Remove each sheet as it is delivered from this slot.

•Never pull the paper as it comes out of the machine.

FACE-DOWN
DELIVERY

FACE-UP DELIVERY

PAPER
DELIVERY
SELECTOR

5-8 Print Media Handling Chapter 5

•Select face-down delivery when:
–printing on paper.
–you want the printed pages to stack in the correct page order.
–you are printing a small number of pages.
–you only receive a small number of faxes, and of few pages.
–you will be faxing a document you have printed from your machine.

•Select face-up delivery when:
–printing on envelopes.
–printing on transparencies.
–you are expecting to print or receive a large number of pages, or plan to be away and

want to receive faxes during your absence. If this is the case, place your machine
near the edge of a table so that the pages can fall away from your machine without
blocking the face-up delivery slot. Place a container below your machine to collect the
pages.

■ Setting the Paper Delivery Selector

Select face-up or face-down delivery with the paper delivery selector.

c

When using face-up delivery, you must remove each sheet as it is delivered.
Failure to do this may cause jams in the face-up delivery slot and result in damage
to your machine.

FACE-DOWN
DELIVERY (D)

FACE-UP
DELIVERY (

U)

Chapter 5 Print Media Handling 5-9

Print Media

Handling

Changing the Paper Size Setting

The multi-purpose tray is factory-set for loading letter-size paper. If you want to load a
different paper size (1 p. 5-2), follow this procedure to change the paper size setting:

1 Press Function.
2 Press Data Registration.

3 Press Set.

4 Use ∂ or ¨ to select PRINTER

SETTINGS.

5 Press Set.

6 Use ∂ or ¨ to select PAPER SIZE.

7 Press Set.

8 Use ∂ or ¨ to select the paper size

you want for the multi-purpose tray.

•You can select from the following:
–

LTR

– LGL
– CUSTOM
– A4

•For details on the paper sizes above,
see p. 5-2.

■ If you selected LTR, LGL, or A4 in step 8:

9 Press Set.

10 Press Stop/Reset to return to standby

mode.

■ If you selected CUSTOM in step 8:

9 Press Set.

CUSTOM1/LONG

12/26 FaxTel

ECONOMY PRT

LTR

PAPER SIZE

RX REDUCTION

PRINTER SETTINGS

USER SETTINGS

DATA REGSTRATION

5-10 Print Media Handling Chapter 5

10 Use ∂ or ¨ to select the custom

paper size setting.

•You can select from the following:
–

CUSTOM1/LONG

– CUSTOM2/SHORT

•For details on the paper sizes above,
see p. 5-2.

11 Press Set.

12 Press Stop/Reset to return to standby

mode.

12/26 FaxTel

ECONOMY PRT

Chapter 5 Print Media Handling 5-11

Print Media

Handling

Adjusting the Toner Saver Setting

By enabling the toner saver setting, you can reduce toner consumption of the cartridge
by approximately 30% to 40%. This will extend the cartridge life.

n

By enabling this setting, print quality will be reduced. For highest print quality, disable this
setting.

Follow this procedure to enable or disable the toner saver setting:

1 Press Function.
2 Press Data Registration.

3 Press Set.

4 Use ∂ or ¨ to select PRINTER

SETTINGS

.

5 Press Set.

6 Use ∂ or ¨ to select ECONOMY PRT.

7 Press Set.

8 Use ∂ or ¨ to select the setting you

want.

•You can select from the following:
–

ON (Enable toner saving)

–

OFF (Disable toner saving)

9 Press Set.

10 Press Stop/Reset to return to standby

mode.

12/26 FaxTel

TONER SUPPLY LOW

OFF

ECONOMY PRT

RX REDUCTION

PRINTER SETTINGS

USER SETTINGS

DATA REGSTRATION

5-12 Print Media Handling Chapter 5

Chapter 6 Speed Dialing 6-1

Speed Dialing

Chapter 6

Speed Dialing

This chapter describes how to register and use speed dialing.

What is Speed Dialing?............................................................................6-2

Speed Dialing Methods ..........................................................................6-2

Registering One-Touch Speed Dialing ...................................................6-3

Registering Coded Speed Dialing...........................................................6-8

Registering Group Dialing.....................................................................6-13

Using Speed Dialing...............................................................................6-16

Sending a Document With Speed Dialing............................................6-16

Making a Telephone Call With Speed Dialing ......................................6-17

Dialing with the Directory......................................................................6-18

Printing Speed Dialing Lists..................................................................6-19

6-2 Speed Dialing Chapter 6

What is Speed Dialing?

Instead of having to dialing a fax or telephone number using regular dialing (e.g. with
the numeric buttons), you can simplify the dialing procedure by registering the
fax/telephone number for speed dialing. This will reduce the number of buttons you
need to press to dial the fax/telephone number, making it convenient for frequently
dialed numbers.

Speed dialing also allows you to register several fax numbers under one speed dialing
button or code so that you can send a document to all those fax numbers in one
operation.

You can also look up a fax/telephone number quickly using the directory function.
See below for details on the different speed dialing methods.

Speed Dialing Methods

Your machine offers the following speed dialing methods:

■ One-Touch Speed Dialing (2 p. 6-3)

Register a fax/telephone number under a one-touch speed dialing button so that you
only have to press one button to dial that fax/telephone number.

There are 15 one-touch speed dialing buttons available for you to register fax/telephone
numbers.

■ Coded Speed Dialing (2 p. 6-8)

Register a fax/telephone number under a coded speed dialing code so that you only
have to press Coded Dial and enter the registered two-digit code (with the numeric
buttons) to dial that fax/telephone number.

There are 100 codes available for you to register fax/telephone numbers.

■ Group Dialing (2 p. 6-13)

“Group” up to 114 fax numbers together, so you can send to those fax numbers in one
quick operation. A group is registered under a one-touch speed dialing button or a
coded speed dialing code.

■ Directory Dialing (2 p. 6-18)

Use the Directory button to look up the fax/telephone numbers you registered for one­touch speed dialing, coded speed dialing, and group dialing.

Chapter 6 Speed Dialing 6-3

Speed Dialing

Registering One-Touch Speed Dialing

By registering a fax/telephone number under a one-touch speed dialing button, you can
simplify dialing of that number to the press of a single button.

When you register one-touch speed dialing, you will:
– assign one of the 15 one-touch speed dialing buttons for the fax/telephone number

you want to register.
–register the fax/telephone number under that one-touch speed dialing button.
– register a name for the one-touch speed dialing button. This name appears in speed

dialing lists, in reports, and at the top of the recipient’s fax if you use memory sending

(1 p. 7-5).
– set the transmission type for the fax number you have registered. You can set a

subaddress and/or password if the other party’s fax machine requires these settings.

Follow this procedure to register one-touch speed dialing:

1 Press Function.
2 Press Data Registration.

3 Use ∂ or ¨ to select TEL

REGISTRATION.

4 Press Set twice.

5 Use ∂ or ¨ to select the one-touch

speed dialing button (01 to 15) under
which you want to register the
fax/telephone number.

• If a one-touch speed dialing button has
already been registered, the number
registered under that button appears.

• If a group is already registered under a
one-touch speed dialing button,

GROUP

DIAL

appears.

6 Press Set twice.

TEL=_

TELEPHONE NUMBER

04=

01=

1-TOUCH SPD DIAL

TEL REGISTRATION

DATA REGSTRATION

6-4 Speed Dialing Chapter 6

7 Use the numeric buttons to enter the

fax/telephone number you want to
register (max. 120 digits, including
spaces and pauses).

•To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialing.

•To enter a pause, press

Pause

(1 p. 9-2).

•To correct a mistake in the number,
press ¬

to delete the rightmost digit.

Alternatively, press

Clear to delete the

entire number.

•To cancel one-touch speed dialing for
the button you selected, press

Clear

then Set. Press Stop/Reset to return to
standby mode. The fax/telephone
number and name registered under that
button will be deleted.

• If you have already registered a number
that you want to keep, ignore this step.

8 Press Set twice.

9 Use the numeric buttons to enter a

name for the one-touch speed dialing
button (max. 16 characters, including
spaces).

• If you are unsure how to enter
characters, see p. 3-2.

• If you have already registered a name
that you want to keep, ignore this step.

10 Press Set.

OPTIONAL SETTING

Canon EUROPA :A

_:A

NAME

TEL=20 5xx xxxx_

Chapter 6 Speed Dialing 6-5

Speed Dialing

11 This completes the basic one-touch

speed dialing settings.
To continue registering other one-

touch speed dialing buttons, press

Set

twice and repeat the procedure from
step 5.

-or­To end registering one-touch speed

dialing buttons, press

Stop/Reset to

return to standby mode.

-or­To register the transmission type for

the current button you are registering,
continue with the steps below.

12 Press Set.

13 Use ∂ or ¨ to select ON.

14 Press Set twice.

15 Use ∂ or ¨ to select the transmission

type setting you want.

•You can select from the following:
–

REGULAR TX

Normal transmission.

–

PSWD/SUBADDRESS

Tr ansmission with a subaddress
and/or password. For details, see the
following page.

REGULAR TX

TX TYPE

ON

OFF

12/26 FaxTel

05=

6-6 Speed Dialing Chapter 6

■ If you selected REGULAR TX in step 15:

16 Press Set.

17 Press Stop/Reset to return to standby

mode.

■ If you selected PSWD/SUBADDRESS in step 15:

The other party’s fax machine may require an ITU-T-standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.

When sending with a subaddress/password, the other party’s fax machine receives the
fax only if your subaddress/password matches theirs. Their fax machine then handles
the received fax according to the feature they are using.

You also need to register a subaddress/password when polling a fax machine that
requires these settings (1 p. 9-9).

Continue with the steps below to register a subaddress/password:

16 Press Set twice.

17 If a subaddress is required, use the

numeric buttons to enter it (max. 20
digits).

• If a subaddress is not required, ignore
this step.

• If you have already registered a
subaddress that you want to keep,
ignore this step.

18 Press Set twice.

19 If a password is required, use the

numeric buttons to enter it (max. 20
digits).

• If a password is not required, ignore this
step.

• If you have already registered a
password that you want to keep, ignore
this step.

4321

PASSWORD

1234

SUBADDRESS

12/26 FaxTel

05=

Chapter 6 Speed Dialing 6-7

Speed Dialing

20 Press Set.

21 To continue registering other one-

touch speed dialing buttons, repeat
the procedure from step 5.

-or­Press

Stop/Reset to return to standby

mode.

n

• Use the destination labels provided with your machine to label the one-touch speed
dialing buttons. Stick the labels above each corresponding button.

•To check your entries, you can print a list of all the numbers and names registered for
one-touch speed dialing (1

p. 6-19).

12/26 FaxTel

05=

6-8 Speed Dialing Chapter 6

Registering Coded Speed Dialing

By registering a fax/telephone number under a coded speed dialing code, you can
simplify dialing of that number to pressing Coded Dial and entering the registered two­digit code.

When you register coded speed dialing, you will:
– assign one of the 100 codes for the fax/telephone number you want to register.
–register the fax/telephone number under that coded speed dialing code.
– register a name for the coded speed dialing code. This name appears in speed dialing

lists, in reports, and at the top of the recipient’s fax if you use memory sending
(1 p. 7-5).

– set the transmission type for the fax number you have registered. You can set a

subaddress and/or password if the other party’s fax machine requires these settings.

Follow this procedure to register coded speed dialing:

1 Press Function.
2 Press Data Registration.

3 Use ∂ or ¨ to select TEL

REGISTRATION.

4 Press Set.

5 Use ∂ or ¨ to select CODED SPEED

DIAL.

6 Press Set.

7 Use ∂ or ¨ to select the coded speed

dialing code (00 to 99) under which
you want to register the fax/telephone
number.

• Alternatively, press Coded Dial and use

the numeric buttons to enter the code.

• If a coded speed dialing code has
already been registered, the number
registered under that code appears.

• If a group is already registered under a
coded speed dialing code,

GROUP DIAL

appears.

A

01=

A00=

CODED SPEED DIAL

1-TOUCH SPD DIAL

TEL REGISTRATION

DATA REGSTRATION

Chapter 6 Speed Dialing 6-9

Speed Dialing

8 Press Set twice.

9 Use the numeric buttons to enter the

fax/telephone number you want to
register (max. 120 digits, including
spaces and pauses).

•To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialing.

•To enter a pause, press

Pause

(1 p. 9-2).

•To correct a mistake in the number,
press ¬

to delete the rightmost digit.

Alternatively, press

Clear to delete the

entire number.

•To cancel coded speed dialing for the
code you selected, press

Clear then

Set. Press Stop/Reset to return to

standby mode. The fax/telephone
number and the name registered under
that code will be deleted.

• If you have already registered a number
that you want to keep, ignore this step.

10 Press Set twice.

11 Use the numeric buttons to enter a

name for the coded speed dialing
code (max. 16 characters, including
spaces).

• If you are unsure how to enter
characters, see p. 3-2.

• If you have already registered a name
that you want to keep, ignore this step.

12 Press Set.

OPTIONAL SETTING

Canon Inc. :A

_:A

NAME

TEL=3 37xx xxxx_

TEL=_

TELEPHONE NUMBER

6-10 Speed Dialing Chapter 6

13 This completes the basic coded speed

dialing settings.
To continue registering other coded

speed dialing codes, press

Set twice

and repeat the procedure from step 7.

-or­To end registering coded speed

dialing codes, press

Stop/Reset to

return to standby mode.

-or­To register the transmission type for

the current code you are registering,
continue with the steps below.

14 Press Set.

15 Use ∂ or ¨ to select ON.

16 Press Set twice.

17 Use ∂ or ¨ to select the transmission

type setting you want.

•You can select from the following:
–

REGULAR TX

Normal transmission.

–

PSWD/SUBADDRESS

Tr ansmission with a subaddress
and/or password. For details, see the
following page.

REGULAR TX

TX TYPE

ON

OFF

12/26 FaxTel

A02=

Chapter 6 Speed Dialing 6-11

Speed Dialing

■ If you selected REGULAR TX in step 17:

18 Press Set.

19 Press Stop/Reset to return to standby

mode.

■ If you selected PSWD/SUBADDRESS in step 17:

The other party’s fax machine may require an ITU-T-standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.

When sending with a subaddress/password, the other party’s fax machine receives the
fax only if your subaddress/password matches theirs. Their fax machine then handles
the received fax according to the feature they are using.

You also need to register a subaddress/password when polling a fax machine that
requires these settings (1 p. 9-9).

Continue with the steps below to register a subaddress/password:

18 Press Set twice.

19 If a subaddress is required, use the

numeric buttons to enter it (max. 20
digits).

• If a subaddress is not required, ignore
this step.

• If you have already registered a
subaddress that you want to keep,
ignore this step.

20 Press Set twice.

21 If a password is required, use the

numeric buttons to enter it (max. 20
digits).

• If a password is not required, ignore this
step.

• If you have already registered a
password that you want to keep, ignore
this step.

4321

PASSWORD

1234

SUBADDRESS

12/26 FaxTel

A02=

6-12 Speed Dialing Chapter 6

22 Press Set.

23 To continue registering other coded

speed dialing codes, repeat the
procedure from step 7.

-or­Press

Stop/Reset to return to standby

mode.

n

To check your entries, you can print a list of all the numbers and names registered for
coded speed dialing (

1 p. 6-19). You may want to keep this list near your machine to refer

to it when dialing.

12/26 FaxTel

A02=

Chapter 6 Speed Dialing 6-13

Speed Dialing

Registering Group Dialing

If you frequently send documents to the same group of fax numbers, you can “group”
these numbers under a one-touch speed dialing button or coded speed dialing code.
You can then send to all the fax numbers in the group in one quick and simple
operation.

When you register group dialing, you will:
– assign a one-touch speed dialing button or a coded speed dialing code for the group

of fax numbers you want to register.

–group up to 114 fax numbers under that button or code. The fax numbers must

already be registered for one-touch or coded speed dialing (e.g. you cannot enter the
fax numbers with the numeric buttons).

– register a name for the group. This name appears in speed dialing lists.

Follow this procedure to register group dialing:

1 Press Function.
2 Press Data Registration.

3 Use ∂ or ¨ to select TEL

REGISTRATION.

4 Press Set.

5 Use ∂ or ¨ to select GROUP DIAL.

6 Press Set.

7 Select a one-touch speed dialing

button or coded speed dialing code
under which you want to register the
group.

❚ To register a group under a one-

touch speed dialing button:

Use ∂ or ¨ to select the one-touch
speed dialing button (01 to 15)
under which you want to register the
group.

• If a one-touch speed dialing button has
already been registered,

1-TOUCH

SPD

or GROUP DIAL appears.

03=

01=1-TOUCH SPD

GROUP DIAL

1-TOUCH SPD DIAL

TEL REGISTRATION

DATA REGSTRATION

6-14 Speed Dialing Chapter 6

❚ To register a group under a coded

speed dialing code:

Press Coded Dial, then use the
numeric buttons to enter the coded
speed dialing code (00 to 99) under
which you want to register the group.

• If a coded speed dialing code has
already been registered,

CODED

SPEED

or GROUP DIAL appears.

n

If you wish to register a group
under a button or code already
registered for speed dialing, you
must delete the previous
information first (1

pp. 6-3, 6-8).

8 Press Set twice.

9 Enter the one-touch and/or coded

speed dialing numbers you want to
register in the group.

❚ To enter a fax number registered

for one-touch speed dialing:

Press the one-touch speed dialing
button(s) assigned to the number(s)
you want to register in the group.

❚ To enter a fax number registered

for coded speed dialing:

Press Coded Dial, then use the
numeric buttons to enter the two­digit code assigned to the number
you want to register in the group.
Repeat for other codes.

• The name registered under the button
or code you enter appears.

• The number registered under the
one-touch speed dialing button or
coded speed dialing code you enter
appears.

GROUP DIAL appears if you

select a group.

•You cannot enter numbers not
registered for one-touch or coded
speed dialing (e.g. with the numeric
buttons).

A

01=Canon Inc.

A

01=Canon EUROPA

TEL=

TELEPHONE NUMBER

A21=

Chapter 6 Speed Dialing 6-15

Speed Dialing

•To add fax numbers to a previously
registered group, simply enter them as
explained in this step.

• If you enter the wrong destination, or if
you want to delete a destination
already registered in a group, use ∂

or

¨

to select that entry, then press

Clear.

•To cancel group dialing for the button
or code you selected, press

Clear until

all entries are deleted, then press

Set.

Press

Stop/Reset to return to standby

mode. All fax numbers and the name of
the group registered under that button
or code will be deleted.

10 Press Set twice.

11 Use the numeric buttons to enter a

name for the group (max.16
characters, including spaces).

• If you are unsure how to enter
characters, see p. 3-2.

• If you have already registered a name
that you want to keep, ignore this step.

12 Press Set.
13 To continue registering other groups,

repeat the procedure from step 7.

-or­Press Stop/Reset to return to standby

mode.

n

• If you registered groups under one-touch speed dialing buttons, use the destination
labels provided with your machine to label the buttons. Stick the labels above each
corresponding button.

•To check your entries, you can print a list of all the numbers and names registered for
group dialing (1

p. 6-19). You may want to keep this list near your machine to refer to it

when dialing.

12/26 FaxTel

04=1-TOUCH SPD

Canon GROUP 2_ :1

_:A

NAME

6-16 Speed Dialing Chapter 6

Using Speed Dialing

Once you have registered fax/telephone numbers for one-touch speed dialing
(1 p. 6-3), coded speed dialing (1 p. 6-8), or group dialing (1 p. 6-13), you can begin
to send documents or make telephone calls with speed dialing.

Sending a Document With Speed Dialing

Follow this procedure to send a document using one-touch speed dialing, coded speed
dialing, or group dialing:

1 Load the document, face down in the

ADF (1 p. 4-3).

•To adjust the resolution and contrast,

(Currently used memory)

see pp. 7-2, 7-3.

•You may be unable to send if the
memory used (shown in the LCD) is (Standby to scan)
close to

100%.To free up space in the

machine’s memory: print, send, or delete any
documents you no longer need to be
stored in memory (1

p. 9-4).

2 Enter the one-touch speed dialing

button or coded speed dialing code
assigned to the fax number or group
you want to send to.

❚ One-touch speed dialing button:

Press the one-touch speed dialing
button you want.

❚ Coded speed dialing code:

Press Coded Dial, then use the
numeric buttons to enter the two­digit code you want.

• If you make a mistake, press

Stop/Reset and repeat this step.

•

NO TEL # appears if no fax/telephone
number or group is assigned to the
speed dialing button or code you
pressed.

3 Press Start/Copy to begin scanning

for sending, or wait a few seconds for
your machine to begin scanning
automatically.

• If you do not want your machine to
begin scanning automatically after a few
seconds, disable the

TIME OUT setting

(

1 p. 14-6).

DOCUMENT READY

MEMORY USED 0%

Chapter 6 Speed Dialing 6-17

Speed Dialing

Making a Telephone Call With Speed Dialing

Follow this procedure to dial a telephone number registered for one-touch or coded
speed dialing on your machine:

1 Make sure you have connected the

handset or an extension telephone to
your machine (1 p. 2-8).

2 Press Hook.

•You can also lift the handset instead of
pressing

Hook.

3 Enter the one-touch speed dialing

button or coded speed dialing code
assigned to the telephone number you
want to dial.

❚ One-touch speed dialing button:

Press the one-touch speed dialing
button you want.

❚ Coded speed dialing code:

Press Coded Dial, then use the
numeric buttons to enter the two­digit code you want.

• If you make a mistake, press Hook or

hang up the handset and start again
from step 2.

•

NO TEL # appears if no fax/telephone
number is assigned to the speed
dialing button or code you pressed.

•

NOT AVAILABLE appears if you
entered a speed dialing button or code
assigned to a group of fax numbers.

4 When you hear the other party answer

the call, pick up the handset to start
talking.

5 When you are finished, simply hang

up.

TEL=

6-18 Speed Dialing Chapter 6

Dialing with the Directory

Even if you forget under which of the one-touch speed dialing buttons, coded speed
dialing codes, or groups you registered a particular fax/telephone number, the directory
function allows you to look up and dial the correct number from the first letter of the
other party’s name.

Follow this procedure to send a document with the directory function:

1 Load the document, face down in the

ADF (1 p. 4-3).

•To adjust the resolution and contrast,
see pp. 7-2, 7-3.

2 Press Directory.

3 Use the numeric buttons to enter the

first letter of the other party’s name
you are looking for.

4 Press ∂ or ¨ to scroll through the

names until the name you are looking
for appears.

• If you press ∂ when the last entry in the
directory is displayed, the list returns to
the first entry in the directory.

•A two-digit number appears next to the
name registered under a one-touch
speed dialing button. An asterisk (T

)
and a two-digit number appear next to
the name registered under a coded
speed dialing code.

• After the name appears, you can display
the registered fax/telephone number by
pressing ¬

or ®.

5 Press Start/Copy to begin scanning

for sending, or if you press Set
instead, wait a few seconds for the
machine to begin scanning
automatically.

•To cancel sending once dialing has
started, press

Stop/Reset then T

(1 p. 7-8).

T

01=Canon Inc.

01=Canon EUROPA

1ST LETT OF NAME

Chapter 6 Speed Dialing 6-19

Speed Dialing

Printing Speed Dialing Lists

To check the fax/telephone numbers and names registered for speed dialing, you can
print the speed dialing lists. You may want to keep these lists near your machine to refer
to them when dialing.

Follow this procedure to print speed dialing lists:

1 Press Function.
2 Press Report.

3 Use ∂ or ¨ to select SPEED DIAL

LIST.

4 Press Set.

5 Use ∂ or ¨ to select the list you want

to print.

•You can select from the following:
–

1-TOUCH LIST

– CODED DIAL LIST
– 1-TOUCH (DETAIL)
– CODED (DETAIL)
– GROUP DIAL LIST

■ If you selected GROUP DIAL LIST in step 5:

6 Press Set.

• The machine prints the list.

■ If you selected a list other than GROUP DIAL LIST in step 5:

6 Press Set.

7 Select in what order you want the lists

to be printed.
Press T

to print the list with the
destination names (CONNECTION ID
on the reports) in alphabetical order
(sorted).

-or­Press

# to print the list in code or

button order (unsorted).

• The machine prints the list.

Samples of the lists are shown on the following pages.

YES=(T) NO=(#)

SORTED OUTPUT

1-TOUCH LIST

SPEED DIAL LIST

ACTIVITY REPORT

6-20 Speed Dialing Chapter 6

■ 1-TOUCH SPD DIAL LIST 1

■ 1-TOUCH SPD DIAL LIST 2 (Detailed List)

***********************************

***********************************
*** ***

1-TOUCH SPD DIAL LIST 2

[ 01] CONNECTION TEL [phone]

CONNECTION ID Canon CANADA
TX TYPE REGULAR TX

[ 03] CONNECTION TEL GROUP DIAL

CONNECTION ID GROUP 2

[ 04] CONNECTION TEL 2 50921

CONNECTION ID Canon ITALIA
TX TYPE REGULAR TX

[ 05] CONNECTION TEL [phone]

CONNECTION ID Canon OPTICS
TX TYPE PSWD/SUBADD.
SUBADDRESS 1323

[ 12] CONNECTION TEL [phone]

CONNECTION ID Canon AUSTRALIA
TX TYPE REGULAR TX

12/26/2003 17:23 FAX [phone] CANON 001

***********************************

***********************************
*** ***

1-TOUCH SPD DIAL LIST 2

[ 12] CONNECTION TEL [phone]

CONNECTION ID Canon AUSTRALIA
TX TYPE REGULAR TX

[ 01] CONNECTION TEL [phone]

CONNECTION ID Canon CANADA
TX TYPE REGULAR TX

[ 03] CONNECTION TEL GROUP DIAL

CONNECTION ID Canon GROUP 2

[ 04] CONNECTION TEL 2 50921

CONNECTION ID Canon ITALIA
TX TYPE REGULAR TX

[ 05] CONNECTION TEL [phone]

CONNECTION ID Canon OPTICS
TX TYPE PSWD/SUBADD.
SUBADDRESS 1323

12/26/2003 17:23 FAX [phone] CANON 001

IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
BUTTON ORDER (UNSORTED).

***********************************

***********************************
*** ***

1-TOUCH SPD DIAL LIST 1

NO. CONNECTION TEL CONNECTION ID TX TYPE

[ 01] 905 795 1111 Canon CANADA REGULAR TX
[ 03] GROUP DIAL GROUP 2
[ 04] 2 50921 Canon ITALIA REGULAR TX
[ 05] 1 432 2060 Canon OPTICS PSWD/SUBADD.
[ 12] 2 887 0166 Canon AUSTRALIA REGULAR TX

12/26/2003 17:23 FAX [phone] CANON 001

***********************************

***********************************
*** ***

1-TOUCH SPD DIAL LIST 1

NO. CONNECTION TEL CONNECTION ID TX TYPE

[ 12] 2 887 0166 Canon AUSTRALIA REGULAR TX
[ 01] 905 795 1111 Canon CANADA REGULAR TX
[ 03] GROUP DIAL Canon GROUP 2
[ 04] 2 50921 Canon ITALIA REGULAR TX
[ 05] 1 432 2060 Canon OPTICS PSWD/SUBADD.

12/26/2003 17:23 FAX [phone] CANON 001

IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
BUTTON ORDER (UNSORTED).

Chapter 6 Speed Dialing 6-21

Speed Dialing

■ CODED SPEED DIAL LIST 1

■ CODED SPEED DIAL LIST 2 (Detailed List)

[A 00] CONNECTION TEL [phone]

CONNECTION ID Canon DEUTSCH.
TX TYPE REGULAR TX

[

A 01] CONNECTION TEL [phone]

CONNECTION ID Canon TOKYO
TX TYPE REGULAR TX

[

A 02] CONNECTION TEL [phone]

CONNECTION ID Canon FRANCE
TX TYPE REGULAR TX

[

A 03] CONNECTION TEL 516p488 6700

CONNECTION ID Canon U.S.A.
TX TYPE REGULAR TX

[

A 21] CONNECTION TEL GROUP DIAL

CONNECTION ID Canon GROUP 1

[

A 32] CONNECTION TEL [phone]

CONNECTION ID Canon UK
TX TYPE PSWD/SUBADD.
SUBADDRESS 1323

12/26/2003 17:23 FAX [phone] CANON 001

***********************************
*** ***

CODED SPEED DIAL LIST 2

[A 00] CONNECTION TEL [phone]

CONNECTION ID Canon DEUTSCH.
TX TYPE REGULAR TX

[

A 02] CONNECTION TEL [phone]

CONNECTION ID Canon FRANCE
TX TYPE REGULAR TX

[

A 21] CONNECTION TEL GROUP DIAL

CONNECTION ID Canon GROUP 1

[

A 01] CONNECTION TEL [phone]

CONNECTION ID Canon TOKYO
TX TYPE REGULAR TX

[

A 03] CONNECTION TEL 516p488 6700

CONNECTION ID Canon U.S.A.
TX TYPE REGULAR TX

[

A 32] CONNECTION TEL [phone]

CONNECTION ID Canon UK
TX TYPE PSWD/SUBADD.
SUBADDRESS 1323

12/26/2003 17:23 FAX [phone] CANON 001

***********************************

***********************************
*** ***

CODED SPEED DIAL LIST 2

IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN CODE
ORDER (UNSORTED).

***********************************

***********************************
*** ***

CODED SPEED DIAL LIST 1

NO. CONNECTION TEL CONNECTION ID TX TYPE

[

A 00] 2131 1250 Canon DEUTSCH. REGULAR TX

[

A 01] 03 3758 2111 Canon TOKYO REGULAR TX

[

A 02] 1 49 39 25 25 Canon FRANCE REGULAR TX

[

A 03] 516p488 6700 Canon U.S.A. REGULAR TX

[

A 21] GROUP DIAL Canon GROUP 1

[

A 32] 81 773 3173 Canon UK PSWD/SUBADD.

12/26/2003 17:23 FAX [phone] CANON 001

***********************************

***********************************
*** ***

CODED SPEED DIAL LIST 1

NO. CONNECTION TEL CONNECTION ID TX TYPE

[

A 00] 2131 1250 Canon DEUTSCH. REGULAR TX

[

A 02] 1 49 39 25 25 Canon FRANCE REGULAR TX

[

A 21] GROUP DIAL Canon GROUP 1

[

A 01] 03 3758 2111 Canon TOKYO REGULAR TX

[

A 03] 516p488 6700 Canon U.S.A. REGULAR TX

[

A 32] 81 773 3173 Canon UK PSWD/SUBADD.

12/26/2003 17:23 FAX [phone] CANON 001

IF YOU PRESS A IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).

IF YOU PRESS # IN STEP 7 (1 p. 6-19),
THE DESTINATIONS ARE LISTED IN CODE
ORDER (UNSORTED).

6-22 Speed Dialing Chapter 6

■ GROUP DIAL LIST

***************************

***************************
*** ***

GROUP DIAL LIST

[ 03] Canon GROUP 2 [ 04] 2 50921 Canon ITALIA

[A 00] 2131 1250 Canon DEUTSCH.
[A 02] 1 49 39 25 25 Canon FRANCE
[A 32] 81 773 3173 Canon UK

[

A 21] Canon GROUP 1 [ 01] 905 795 1111 Canon CANADA

[A 03] 516p488 6700 Canon U.S.A.

12/26/2003 17:23 FAX [phone] CANON 001

Chapter 7 Sending Faxes 7-1

Sending Faxes

Chapter 7

Sending Faxes

This chapter describes all the necessary steps to send faxes and use the different
sending features.

Preparing to Send a Fax ..........................................................................7-2

Documents You Can Fax ........................................................................7-2

Setting the Scanning Resolution ............................................................7-2

Setting the Scanning Contrast................................................................7-3

Dialing Methods......................................................................................7-4

Sending Methods......................................................................................7-5

Memory Sending ....................................................................................7-5

Manual Sending Via the Handset...........................................................7-6

Canceling Sending ...................................................................................7-8

Redialing When the Line is Busy ............................................................7-9

Manual Redialing....................................................................................7-9

Canceling Manual Redialing...............................................................7-9

Automatic Redialing................................................................................7-9

What is Automatic Redialing? ............................................................7-9

Canceling Automatic Redialing ..........................................................7-9

Setting the Options for Automatic Redialing ....................................7-10

Sending the Same Document to Several Fax Numbers

(Sequential Broadcasting)..................................................................7-12

Delayed Sending.....................................................................................7-15

Scanning a Document into Memory for Delayed Sending ...................7-15

Printing a Document Set for Delayed Sending.....................................7-17

Deleting a Document Set for Delayed Sending....................................7-18

7-2 Sending Faxes Chapter 7

Preparing to Send a Fax

Documents You Can Fax

For information on the types of documents you can fax, their requirements, and details
on loading documents, see Chapter 4.

Setting the Scanning Resolution

You can set the scanning resolution of documents you send. The higher the resolution
the higher the output quality at the other end, but the slower the transmission speed.
Adjust the scanning resolution according to the type of document you are sending.

If you are sending a document that requires some pages to be scanned at a different
resolution from the others, you can change the resolution setting while the document is
being scanned. However, please note that the new setting will only be effective from the
next page scanned.

Follow this procedure to set the scanning resolution:

1 Press Image Quality repeatedly until the

resolution setting you want is
displayed.

•You can select from the following:
–

FAX STANDARD

Suitable for most text-only documents.

–

FAX FINE

Suitable for fine-print documents.

–

FAX PHOTO

Suitable for documents that contain
images such as photos. With this
setting, areas of the document that
contain photos are automatically
scanned with 64 levels of gray, rather
than just in black & white.

–

SUPER FINE

Suitable for documents that contain
fine print and images. This setting is
four times the resolution of the

FAX

STANDARD

setting.

2 Continue with the operation you are

performing.

• If you do not proceed with any other
operation, the LCD returns to standby
mode after about 10 seconds.

FAX PHOTO

Chapter 7 Sending Faxes 7-3

Sending Faxes

Setting the Scanning Contrast

You can adjust the degree of contrast at which your document is scanned for sending
and copying. Adjust according to how light or how dark your document is.

Follow this procedure to set the scanning contrast for sending and copying:

1 Press Function.
2 Press Data Registration.

3 Press Set twice.

4 Use ∂ or ¨ to select SCAN

CONTRAST.

5 Press Set.

6 Use ∂ or ¨ to select the scanning

contrast you want.

•You can select from the following:
–

STANDARD

Adequate for most documents.

–

DARKER

Suitable for light documents.

–

LIGHTER

Suitable for dark documents.

7 Press Set.

8 Press Stop/Reset to return to standby

mode.

12/26 FaxTel

OFFHOOK ALARM

STANDARD

SCAN CONTRAST

DATE & TIME

USER SETTINGS

DATA REGSTRATION

7-4 Sending Faxes Chapter 7

Dialing Methods

There are several ways of dialing the fax number(s) you want to send to. They are as
follows:

•Regular Dialing

Dial a fax number by using the numeric buttons, similar to dialing a telephone number.

•One-Touch Speed Dialing

Dial a fax number by pressing the one-touch speed dialing button (01 to 15) assigned
to the fax number. For details on registering and using one-touch speed dialing,
see pp. 6-3, 6-16.

• Coded Speed Dialing

Dial a fax number by pressing Coded Dial and entering the two-digit code (00 to 99)
assigned to the fax number. For details on registering and using coded speed dialing,
see pp. 6-8, 6-16.

•Group Dialing

Send a document to a predefined group of fax numbers registered for speed dialing.
For details on registering groups and using group dialing, see pp. 6-13, 6-16.

•Directory Dialing

Look up the fax numbers you registered for one-touch speed dialing, coded speed
dialing, and group dialing. For details on using directory dialing, see p. 6-18.

Chapter 7 Sending Faxes 7-5

Sending Faxes

Sending Methods

This section explains the two main sending methods: Memory sending and Manual
sending via the handset.

Memory Sending

Memory sending is a quick and easy way to send a document. As the machine scans
the first page of a multipage document into its memory, it begins calling the other party
and transmitting the information even as the remaining pages are being scanned.

Since your machine is multitasking, you can even scan a document into memory while
performing other tasks.

Your machine has enough memory to store up to approximately 350 pages* (fewer if
the document contains many graphics or particularly dense text).

Follow this procedure to send a document using memory sending:

1 Load the document, face down in the

ADF (1 p. 4-3).

•To adjust the resolution and contrast,

(Currently used memory)

see pp. 7-2, 7-3.

•You may be unable to send if the
memory used (shown in the LCD) is (Standby to scan)
close to

100%. Use manual sending

via the handset instead (1

p. 7-6).

2 Dial the other party’s fax number.

•For dialing methods, see p. 7-4.

• If you enter the wrong number, press
Stop/Reset, then enter the correct
number.

• If you are connected to a PBX and need
to first dial an outside line access
number (“9”, for example), add a pause
after that number by pressing

Pause

(1 p. 9-2).

TEL= 9p76xxxxx

DOCUMENT READY

MEMORY USED 0%

*Based on ITU-T No. 1 Chart, standard mode.

7-6 Sending Faxes Chapter 7

3 Press Start/Copy to begin scanning

for sending, or if you used speed
dialing, wait a few seconds for your
machine to begin scanning
automatically.

• If you do not want your machine to
begin scanning automatically after a few
seconds, disable the

TIME OUT setting

(1

p. 14-6).

•To cancel sending once dialing has
started, press

Stop/Reset then T

(1 p. 7-8).

• If the number you are calling is busy,
your machine redials the number
automatically after a few minutes
(1

p. 7-9).

n

•You can have up to 20 different jobs waiting in memory to be sent.

• The document is automatically deleted from memory after sending. This occurs even if
an error prevents complete transmission of the document.

Manual Sending Via the Handset

Manual sending via the handset allows you to talk to the other party before sending a
document. This method is useful if the other party must manually activate their fax
machine to receive a fax.

Follow this procedure to send a document using manual sending via the handset:

1 Make sure you have connected the

handset or an extension telephone to
your machine (1 p. 2-8).

2 Load the document, face down in the

ADF (1 p. 4-3).

•To adjust the resolution and contrast,

(Currently used memory)

see pp. 7-2, 7-3.

(Standby to scan)

3 Press Hook.

•You can also lift the handset instead of
pressing

Hook.

TEL=

DOCUMENT READY

MEMORY USED 0%

Chapter 7 Sending Faxes 7-7

Sending Faxes

4 Dial the other party’s fax/telephone number.

•For dialing methods, see p. 7-4.

• If you make a mistake during dialing,
press

Hook or hang up the handset

and start again from step 3.

■ If you hear a high-pitched signal instead of a voice:

5 Press Start/Copy to begin sending

the document.

• If you picked up the handset to dial,
press

Start/Copy and hang up.

■ If you hear a voice:

5 Pick up the handset and start your

conversation.

• If you pressed Hook instead of lifting
the handset in step 3, you will hear the
other party’s voice but they will not be
able to hear you through the speaker.
Pick up the handset to talk to the other
party.

6 When you are ready to send your

document, ask the other party to
press the start button on their fax
machine.

7 When you hear the high-pitched signal

of the other party’s fax machine, press
Start/Copy and hang up to begin
sending the document.

n

• If using the handset, be sure to hang up after you press Start/Copy on the machine,

otherwise the call will be disconnected.

•Your machine will alert you by beeping if the handset is not hung up properly. Make sure
the handset is seated properly in its cradle. If you do not want the machine to beep,
disable the

OFFHOOK ALARM setting (1 p. 14-4).

TEL= 765xxxx

7-8 Sending Faxes Chapter 7

Canceling Sending

Follow this procedure if you want to stop sending a document before transmission is
completed:

■ If you are sending a document using manual sending via the
handset:

1 Press Stop/Reset.

• The transmission is canceled.

• The machine prints an ERROR TX
REPORT (1

p. 11-4).

■ If you are sending a document using memory sending:

1 Press Stop/Reset.

•Your machine asks you to confirm that you
want to cancel sending.

2 Press T to cancel sending.

• Sending is not canceled until you
press T

.

• If you change your mind and want to
continue sending, press

#.

•To cancel transmission of a document
waiting to be sent (e.g. delayed sending,
between redialings), you will have to
delete it from memory
(1

pp. 7-18, 9-8).

• The machine prints an ERROR TX
REPORT (1

p. 11-4).

n

When you cancel sending, you may need to open the operation panel to remove the
document from the ADF (1

p. 13-2).

YES=(T) NO=(#)

CANCEL? TYES #NO