Brother PT-9400 User Manual

USER’S GUIDE

MODEL PT-9400

Read this User’s Guide before you start using your P-Touch. Keep this User’s Guide in a handy place for future reference.

®

PREFACE

Thank you for purchasing this P-touch!

With your new P-touch, you can create labels for any purpose. Select from a variety of frames, fonts and character styles to design beautiful custom labels. In addition, the many pre-formatted templates available make label- and stamp-making quick and easy.

Installing the P-touch Editor software on your computer will provide you with many more illustration and layout tools to design labels, which can then be printed on your P-touth.

You can print professional-looking labels in no time. The quality and performance of this P-touch make it an extremely practical machine to meet all your labelling needs.

Although this P-touch is easy to use, we suggest that you read this User's Guide carefully before starting. Keep this manual nearby for future reference.

Canadian Department of Communications Compliance Statement

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Department of Communications.

Switching the language of the displays between

English and French

Refer tp page 59 for details on switching the language used in the displays between English and French.

☞ The default setting is English.

QUICK REFERENCE

+ desired character

Adding a series of capital letters

Adding an accented character

Adding a symbol

Adding a new line

Adding a new block

Adding a barcode

Adding a special character to the barcode

Changing a barcode parameter

Editing text

Zooming in and out

Deleting text

Clearing all of the text and formats

Clearing only the text

Selecting an area of the text

Selecting all of the tex t

Copying text

Pasting text

Caps

→ Type character

Alt

→ Type character → or to select →

Symbol

a) → or to select

type) symbol number →

Symbol

b) → or to select symbol category → → , , , or

to select symbol number →

New Block

Code

+

New Block

Barcode

→ Type barcode data →

Barcode

New Block New Block

Zoom Image

Back Space

Clear

Code

Symbol

→ → or to select special character →

Format

→ → or to select parameter → → or to select setting →

→

Back Space

+ → or to select

Clear

Back Space

+ → or to select

Clear

Area

→ , , or to select text

All

Area

+

All

Area

→ , , or to select text →

All

SYMBOL NO.

New Block

TEXT & FORMATS

TEXT ONLY

Copy text → , , or to position cursor → → or to select

New Block

→ → or to select (or

New Block

→

New Block

→

New Block

Copy &Paste

OK

→

New Block

Formatting text

New Block

Changing the font

Font

Changing the character size

Changing the character width

Changing the character style

Changing the italic setting

Changing the line effects Changing the vertical

printing setting Changing the label

length

Changing the margins

Changing the horizontal alignment

Changing the pitch

Changing the background

Size

Width

Style

Italic

/

Vert

Format

→ or to select

New Block

Format

→ or to select

Format

→ or to select

Format

→ or to select

Format

a) → or to select

LENGTH

MARGIN → →

H.ALI → →

PITCH → →

→ → or to select (or type) setting →

or to select setting →

BACK → →

or to select design →

New Block

Using a template

Creating a label or stamp from a template

1 Changing the style

of the template

2 Editing the template

text

3 Printing a template

other than one from the

STAMP

Before You Start

19

Ch. 1 B

Ch. 1 Before

Ch. 1 BCh. 1 B

efore YYYYou

efore efore

ou SSSStart

tart

ou ou

tarttart

EXAMPLES OF WHAT YOU CAN

Before You Start

Quickly create a la bel for a home video by using the wish, you can then change the overall style of the text (➩ p. 61).

With the ferent numbers of lines. In this label, part of the text was formatted using a different font (➩ p. 43) and a different style (➩ p. 46). In addition, the makes creating and printing barcodes easy.

New Block

function (➩ p. 34), your labels can c ontain secti ons with dif-

Decorate your text using the many frames and shadings (➩ p. 50). Then, just before printing, u se the change the shap e of the text.

Template

TRANSFORMATION

function (➩ p. 59). If you

Barcode

function

function (➩ p. 72) to

20

Use the function (➩ p. 68) to print several numbered labels at one time, w ithout changing the text for each l abel. You can also invert the printing to make the light parts dark and the dark parts light (➩ p. 71).

NUMBER

(numbering)

MAKE WITH THIS P-TOUCH

Ch.1 B

Ch.1 Before

efore YYYYou

Ch.1 BCh.1 B

efore efore

ou SSSStart

tart

ou ou

tarttart

With the select certain parts of the text and change their font, size and style (➩ p. 43–49). Give your label a different look by adding one of the 13 different background designs (➩ p. 58). The

[SMALL]

allow you to create your own background design.

Create larger labels by enlarging the text and printing it on two, three or four labels, whic h can then be put together (➩ p. 74). You can decorate your la bel using the 475 symbols and pict ures available with the

Symbol

function (➩ p. 35).

Area

function (➩ p. 40), you can

and

[LARGE]

background settings

Before You Start

Using clear tape an d the

ROR

function (➩ p. 70) to print in reverse, this sign for a glass door can be read from the adhesive side. In this example, a warning symbol was added (

p. 35), and the entire text

➩

was framed using th e

Shading

addition, the label was printed vertically using the

Vertical

Symbol

function (➩ p. 50). In

function (➩ p. 49).

MIR-

function

Frame/

Area

Frame/

func-

Create a table using the

Shading

box around each line of e ach block in the text. Then, use t he tion (➩ p. 40) to format the headings of the table.

function (➩ p. 50) to put a

21

Ch. 1 B

Ch. 1 Before

Ch. 1 BCh. 1 B

Features

Before You Start

efore YYYYou

efore efore

ou SSSStart

ou ou

Tape exit slot

tart

tarttart

GENERAL DESCRIPTION

Tape compartment cover

Cover release button

Keyboard

LCD display

Handle

Lettering stick

Power supply connector

22

LCD display

Ch.1 B

Ch.1 Before

efore YYYYou

Ch.1 BCh.1 B

efore efore

ou SSSStart

tart

ou ou

tarttart

Caps indicator ➩ p. 33

1

Alt indicator ➩ p. 33

2

Template indicator ➩ p. 59

3

Zoom indicator ➩ p. 39

4

Background indicator ➩ p. 58

5

Half cutter indicator ➩ p. 73

6

Font setting ➩ p. 42

7

Tape width indicator ➩ p. 28

8

1 2 3 4 5 67

Back-

Caps Alt Template Zoom

9

0.0" HELSI MARGIN:WIDE AUTO

0

ground

A

Style Italic Vertical

A

B C D

9 0 A B C D E

8

Half

Cutter

1

1/2"

36mm

6mm

1"

3/4"

1/2" 3/8"

1/4"

24mm 18mm

12mm

9mm

E

Tape length setting ➩ p. 54 Margin setting ➩ p. 55 Cursor ➩ p. 32 Style setting indicator ➩ p. 46 Italic setting indicator ➩ p. 47 Vertical printing indicator ➩ p. 49 Character size setting ➩ p. 43

Before You Start

Menus

Caps Alt Template Zoom

[ ]:CONFIRM BACKGROUND

OFF [SMALL] [LARGE] FLOORING PLATE TILE

Style Italic Vertical

Caps Alt Template Zoom

[ ]:CHANGE SETTINGS OPTION

COPIES:1 NUMBER:OFF MIRROR:OFF INVERT:OFF TRANS : FORM ABC

Style Italic Vertical

Back-

Half

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

36mm

24mm 18mm

12mm

9mm

6mm

1/4"

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

A

Back-

Half

ground

Cutter

A

The color of the arrows on the ends of the scroll bar shows whether or not more settings are available. When the arrows are light ( and ), no more settings are available. When the arrows are dark ( and ), more settings can be seen by

pressing or to move ü or è up or down. In menus where ü appears beside a set-

ting or function, pressing con-

New Block

firms the selection. In menus where è appears beside a

function, pressing displays the menu for the selected function. On the other

hand, pressing confirms all of

New Block

the settings displayed in the menu.

23

Ch. 1 B

Ch. 1 Before

Ch. 1 BCh. 1 B

Keyboard

Before You Start

efore YYYYou

efore efore

ou SSSStart

ou ou

tart

tarttart

3 456 78 90 ABCD E

2

S R

Q P

Print

Feed

File Templt Format Setup

& Cut

Alt

Caps

Shift

/

$

CodeCancel

C

Size

Font

<>

Symbol

Width

MNO

Copy & Paste key ➩ p. 42

1 2

3 4 5 6 7

(power supply) key ➩ p. 29

Print key ➩ p. 67 Feed & Cut key ➩ p. 67 File key ➩ p. 64 Image function ➩ p. 67 Templt (template) key ➩ p. 59 Format key ➩ p. 54 All function ➩ p. 41 Setup key ➩ p. 75

G

Barcode key ➩ p. 36

H

Zoom key ➩ p. 39

I

Area key ➩ p. 40

J

K

(enter) key ➩ p. 32 & 34

1

Italic

Style

New Block

Shift

Back Space

Clear

Vert

/

Copy &Paste

Barcode

Zoom

Image

Area All

F

G H

I

J

K

Q

L

8

Font key ➩ p. 42

9

Size key ➩ p. 43

0

Width key ➩ p. 45

A

Style key ➩ p. 46

B

Italic key ➩ p. 47

C D

Vert (vertical) key ➩ p. 49

E

Back Space key ➩ p. 39

F

(frame/shading) key ➩ p. 50

/

(line effects) key ➩ p. 48

/

Clear function ➩ p. 39

24

New Block function ➩ p. 34 Cursor keys ➩ p. 32

L

Symbol key ➩ p. 35

M

Space bar ➩ p. 33

N

Code key ➩ p. 32

O

Cancel key ➩ p. 32

P

Shift key ➩ p. 33

Q

Caps key ➩ p. 33

R

Alt key ➩ p. 33

S

G

GG

etting

etting etting

S

tarted

SS

tartedtarted

Chapter

Chapter Chapter

Ch. 2

Ch. 2Ch. 2

2

22

Getting Started

25

Ch. 2 G

Ch. 2 Getting

Ch. 2 GCh. 2 G

●

Getting Started

●

etting SSSStarted

etting etting

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PRECAUTIONS

Use only Brother TZ tapes wit h this machine. Do not use tapes tha t do not have the mark.

Before installing a tape cassette, be sure that the tape is correctly fed under the tape guides. Do not pull on the tape being fed from the P-touch. Doing so may damage the tape cassette. Avoid using the machine in extremely dusty places. Keep it out of both direct sunlight and rain. Do not expose the machine to extremely high temperatures or humidity. Do not leave any rubber or vinyl on the machine for an extended period of time. Doing so may

cause staining. Do not clean the machine with alcohol or other organic solvents. Only use a soft, dry cloth. Do not put any foreign objects into or heavy objects on the machine. To avoid injuries, do not touch the cutter’s edge. Use only the power supply cord designed exclusively for this machine. Use of any other cord

will void the warranty. When the machine is not being used for a long period of time, disconnec t the power supply

cord. A blank horizontal line appearing in a printed label may indicate that there is dust on the print

head. Clean th e pri nt hea d by gentl y wipi ng up a nd do wn al ong the pri nt h ead wit h a dr y cot ton swab. For more details, see page 95.

Never try to disassemble the P-touch.

26

Ch. 2 G

Ch. 2 Getting

Ch. 2 GCh. 2 G

etting SSSStarted

etting etting

Connecting the power supply cord

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

This P-touch can be used anywhere a standard electrical outlet is available.

Insert the plug on the end of the power supply cord i nto the power supply connec tor on the

1

back of the P-touch. Insert the pronged plug on the other end of the power supply cord into an AC outlet.

2

NOTE

Only use the power supply cord designed exclusively for this machine.

tarted

tartedtarted

Getting Started

27

Ch. 2 G

Ch. 2 Getting

Ch. 2 GCh. 2 G

etting SSSStarted

etting etting

tarted

tartedtarted

Installing a TZ tape cassette

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

A TZ tape cassette i s sup plie d w ith this P -touc h. TZ tape cassettes are available for th is machine in a wide variety of colors and sizes, making it possible to make distinctive color-coded and stylized labels. In addition, this machine has been designed to allow you to ch ange the tap e cassettes quickly and easily.

Press the cove r release button , and then lift

1

open the tape compartment cover.

Getting Started

Insert the tape casse tte firmly in to the com-

4

partment, making sure tha t the entire back of the cassette touches the bottom of the compartment.

NOTE

When inserting the tape cassette, make sure tha t the ink ribbon does not catch on the corner of the metal guide.

.

Close the compartment cover and press the

5

If a tape cassette is already installed and

2

you wish to replace it, remove it by p ulling it straight out.

If the ink ribbon is loose in the tape cassette

3

to be installed, use your finger to wind th e toothed wheel in the direction of the arrow on the cassette until there is n o slack in th e ribbon. Also,

tape feeds under the tape guides

make sure that t he end of th e

.

power supply key ( ) to turn on the machine if it is off. The width of the cur-

rently installed tape is shown by the tape width indicator on the rig ht edge of the d isplay.

Back-

Half

Caps Alt Template Zoom

0.0" HELSI MARGIN:WIDE AUTO

Style Italic Vertical

Feed

Press once to remove any sla ck in the

6

& Cut

ground

Cutter

36mm 24mm 18mm

12mm

9mm

A

6mm

tape and cut off the excess.

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

28

Turning on & off the P-touch

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

The power supply key ( ) is located in the top right corner of the machine’s keyboard.

This P-touch will automatically turn off if no key is pressed or no operation is performed for 30 minutes. In addition, if it has remained plug ged in, the previous session’s tex t is d isplay ed whe n you turn it on again.

Press to turn on or turn off the P-touch.

●

Ch. 2 G

Ch. 2 Getting

Ch. 2 GCh. 2 G

etting SSSStarted

etting etting

tarted

tartedtarted

Getting Started

29

Ch. 2 G

Ch. 2 Getting

Ch. 2 GCh. 2 G

Getting Started

etting SSSStarted

etting etting

tarted

tartedtarted

30

F

unctions

FF

unctionsunctions

Chapter

Chapter Chapter

Ch. 3

Ch. 3Ch. 3

3

33

Functions

31

Ch. 3 F

Ch. 3 Functions

Ch. 3 FCh. 3 F

unctions

unctionsunctions

Performing basic operations

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Although most functions can be used just by pressing their keys, the following keys may be needed with certain functions.

Code ( )

To use a function printed in yellow on a key, hold down while pre ssing the key for the

function that you wish to use.

Enter ( )

To select a function from a menu or an item from a list, or to apply the selected setting, pre ss

New Block

Cancel ( )

To quit a function without applying any changes that you may ha ve made, press .

Functions

Cursor keys

The four cursor keys ( , , , and ) can be used to perform two operations: to move

the cursor, which appears as either a bracket ([) or an underline (_), or to make a selection.

●

Code

New Block

.

Cancel

(right)

To move the cursor one space or character to the right, p ress once. If the cursor is

at the end of a line when this key is pressed, the cursor moves to the beginning of the next line.

To move the cu rsor to t he e nd o f t he c ur r ent

Code

line of text, hold down and press . To move the cursor to the beginning of the next text block, hold down and

press . To select the item on the right in a list, press

.

(left)

To move the cursor one spa ce or character

●

to the left, press once. If the cursor is at the beginning of a line when this key is

pressed, the curs or moves to the end of the previous line.

To move the curso r to the begin ning of the

●

Code

current line of text, hold down and press .

To move the curso r to the begin ning of the

●

current text block, hold down and

Shift

press . If the cursor is already at the beginning of a text bloc k when these keys

are pressed, the cursor moves to the beginning of the previous block.

To select the item on the left in a list, press

●

.

(up)

To move the cursor to the character in the

●

line directly above the cursor’s current position, press once. To move the curso r to the begin ning of the

●

Code

entire text, hold down and press . To select the ite m above in a menu or list,

●

press .

(down)

To move the cursor to the character in the

●

line directly below the cursor’s position, press once.

Shift

To move the cursor to the end of the entire

●

Code

text, hold down and press . To select the item below in a menu or list,

●

press .

32

Entering text

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Typing in the text for your labels is the same as typing on a typewriter or a computer. In addition, the entered text is normally displayed in WYSIWYG (what-you-see-is-what-you-get) mode, which allows you to see exactly how the label would appear if it were printed.

Space bar ( )

To add a blank space to the text, press

(space bar).

Shift ( )

To type a capital letter or the symbol p rinte d on the top half of certain key s, like on a t ypewriter

or a computer, hold down while pressing the key for the character that you wish to

type.

Caps ( )

To type in series of capital letters with out holding down ,

on. ing . When

indicator lights up.

NOTE

☞

☞ To type lowercase letters while the

Shift

Caps

Shift

Caps

mode can be turned on or off by press-

Caps

mode must be turned

Caps

mode is on, the

When a number key is pressed, the number— not the symbol above it—is typed in, unless

Shift

is held down.

Caps

mode

, hold down while pressing the

is on

key of the desired character.

Caps Alt Template Zoom

0.0" HELSI MARGIN:WIDE AUTO

Style Italic Vertical

Shift

Back-

Half

ground

Cutter

1

1/2"

36mm 24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

Caps

1"

Ch. 3 F

Alt

Alt ( )

Ch. 3 Functions

Ch. 3 FCh. 3 F

unctions

unctionsunctions

Accented characters or special punctuation marks can be ad ded to the tex t in

Alt

mode.

mode can be turned on or off by pressing . When

Alt

mode is on, the

Alt

indicator lights

Alt

up.

Back-

Half

Caps Alt Template Zoom

4.6" HELSI MARGIN:WIDE AUTO

ouffl

Style Italic Vertical

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

The following table sh ows t he av ailab le ch aracters.

Charac-

ter key

A ä á à â ã æ a Ä Á À Â Ã Æ A Cç c Ç C

Dð d Ð D

E ë é è ê ˜e e Ë É È Ê E

I ï í ì î ij i Ï Í Ì Î I Nñ n Ñ N O ö ó ò ô õ ø œ o Ö Ó Ò Ô Õ Ø Œ O

P

U ü ú ù û u Ü Ú Ù Û U

! ! ¡ ? ¿ . , : ; ” – ! ¡ ? ¿ . , : ; ” –

Without

held down, or with

p

p P

Shift Shift

Caps mode off

With held

down, or Caps mode

P

on

˜

E

To add an accented character or a special punctuation mark to the text:

Press . The

1

Alt

indicator lights up.

Functions

33

Ch. 3 F

Back

Half

New Block

Code

New Block

Ch. 3 Functions

Ch. 3 FCh. 3 F

2

unctions

unctionsunctions

Press the key for the desired character.

NOTE

☞ To display capital letters

Caps

press to turn on

, hold down (or

mode) before press-

Caps

ing a letter key.

☞ To turn off the

acter to the text

Caps Alt Template Zoom

Alt

mode without adding a char-

ground

Cancel

Cutter

, press (or ) at any time

ëéèêee

uffl ë

Style Italic Vertical

Functions

Press or until the desired accented

3

character or symbol is highlighted.

Caps Alt Template Zoom

ëéèêee

A

Back-

Half

ground

Cutter

uffl é

Style Italic Vertical

Press . The selected character is

4

New Block

added to the text and

NOTE

To enter a series of characters in

Code

down before pressing . Then, continue adding characters by selecting them as

explained in steps 2 and 3, and holding down

Code

while pressing . Press just

after selecting the last character in the series.

A

Alt

mode turns off.

New Block

New Block New Block

Alt

Shift

36mm 24mm 18mm

12mm

9mm

6mm

36mm 24mm 18mm

12mm

9mm

6mm

mode

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

, hold

Enter ( )

To create a new line and move the cursor to the beginning of it, press once you have fin-

ished entering a line of text. .

NOTE

A single block of text can only contain the maximum number of lines shown in the table below. If the block already cont ains the maxim um nu mber of

lines when you press , the error message “LINE LIMIT” wil l appear.

Tape widths

1/4” (6 mm) 2 3/8” (9 mm) 3 1/2” (12 mm) 4 3/4” (18 mm) 6

1” (24 mm) 8

1 1/2” (36 mm) 10

New Block ( + )

To change the num ber of lines in a section of the label, create a ne w block by holding down

Code

and pressing .

NOTE

A single label can only contain a maximum of

☞

five blocks. If five blocks already exist when

is held down and is pressed, the

error message “MAX 5 BLOCKS” will appear.

☞ To split a text block into two so that the charac-

ter on the right of the cursor is at the beginning of the second block,

middle of the block, and then hold down and press .

New Block

Maximum number of

lines that can be entered

Code

New Block

position the cursor in the

Code

34

Symbol ( )

Symbol

In addition to the letter s, symbols an d numerals on the key tops, there are 475 additional symbols and pictures available with the

Symbol

function. After these symbols or pictures are added to the text, they can be delete d like any other character and some can be formatted using certain text format functions (see pages 42 through 49).

A table of the avai lable symbols can be found on pages 4 through 7.

To add a symbol or picture to the text:

Symbol

Press .

1

Back-

Half

Caps Alt Template Zoom

[ ]:CONFIRM SYMBOL

SYMBOL NO. PUNCTUATION

BRACKETS ARROWS UNITS

Style Italic Vertical

Press or until ¸ moves beside either

2

SYMBOL NO.

ground

Cutter

1

1/2"

36mm 24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

or the desired category

1"

name.

NOTE

☞ To return to the previous screen without keep-

ing any changes

, press .

Cancel

☞ To return to the text without adding a symbol

Symbol

press at any time.

Press .

3

New Block

Ch. 3 F

Ch. 3 Functions

Ch. 3 FCh. 3 F

Select the desired symbol.

4

SYMBOL NO.

If

was selected:

Type in a symbol number (o r press or ) until t he desired symbol is dis-

played. The name of the categ ory containing the selected symbol is shown in the second line at the top of the display.

Back-

Half

Caps Alt Template Zoom

ground

Cutter

SELECT NO. 1 PUNCTUATION

Style Italic Vertical

If a category was selected:

Press or until the desired row of symbols is selected, and then press

or until the desired s ymbol is

highlighted. An enlargement of the selected symbol is shown on the right half of the display. For the numbers of symbols, refer to the list of symbols in the

Appendix

NOTE

☞ To select the first symbol in a different category

hold down and press or .

☞ To select the first symbol

,

(space bar) (or hold down and press ).

☞ To select the last symbol

press .

A

.

Shift

, press

Code

, hold down and

unctions

unctionsunctions

1

1/2"

36mm 24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

1/4"

Code

1"

Functions

,

35

Ch. 3 F

Back

Half

Ch. 3 Functions

Ch. 3 FCh. 3 F

5

unctions

unctionsunctions

Caps Alt Template Zoom

Style Italic Vertical

Press . The selected symbol is added

New Block

to the text.

NOTE

☞ To enter a series of symbols

before pressing . Then, continue add-

Functions

ing characters by sele cting them as explain ed in steps 2 through 4, and holding down

A

New Block

Back-

ground

Half

Cutter

, hold down

36mm 24mm 18mm

12mm

9mm

6mm

Barcode ( )

Barcode

The

Barcode

function allows you to add your

desired barcode to your label. In addition, the

1

1/2"

3/4"

1/2" 3/8"

1/4"

Code

various barcode pa rameters enable you to create custom barcodes.

1"

NOTE

This section will expla in h ow to enter a barco de

☞

into your text. It is not intended as a comprehensive introduction to the concept of barcoding. For more detailed information, please consult one of the many reference books available.

Since this machine is not specifically designed

☞

for special barcode label-making, some barcode readers may not be a ble to rea d t he lab els.

Barcodes should be printed on white labels

☞

with black ink. It is recommended that barcodes be printed

☞

with the set to ter set to

MARGIN

WIDE

difficult to read.

function (

and the barcode

FORMAT WIDTH

; otherwise, barcodes may be

menu)

parame-

while pressing . Press just after

New Block New Block

selecting the last symbol in the series. Some symbols typed into templates (

☞

function) and backgrounds ( function of the

display a s “ ”.

, move the cursor below it, and then

symbol

Zoom

press .

Image

FORMAT

×

To view an enl arg em en t of t he

menu) appear on the

Template

BACKGROUND

To create a barcode:

Barcode

Press .

1

NOTE

☞ To change th e data or para meters of a barc ode

that has already be en a dde d to the text

the cursor in the middle of the barcode mark before pre ssing .

Barcode

, position

☞ To return to the previous screen without keep-

ing any changes

, press .

Cancel

☞ To return to the text without adding a barcode

Barcode

press at any time.

Cutter

1

36mm

24mm 18mm

12mm

9mm

6mm

Caps Alt Template Zoom

ground

PROTOCOL:CODE39

**

[FORMAT]:PARAMETER [SYMBOL]:SPECIAL CHARACTER

Style Italic Vertical

A

,

1/2"

1"

3/4"

1/2" 3/8"

1/4"

36

Ch. 3 F

New Block

Ch. 3 Functions

Ch. 3 FCh. 3 F

unctions

unctionsunctions

To change the barcode parameters:

Format

Press . All or some of the following

2

Format

parameters can be set.

PROTO WIDTH UNDER#S CH.DIG.

(protocol)

(bar width)

(numbers printed below barcode)

(check digit)

Back-

Half

Caps Alt Template Zoom

ground

Cutter

[ ]:CHANGE SETTINGS PARAMETER

PROTO :CODE39 WIDTH :WIDE UNDER#S:ON CH.DIG.:OFF

Style Italic Vertical

Press or until è moves beside the

3

parameter that you want to change. Press . The available settings are dis-

4

played.

Caps Alt Template Zoom

A

Back-

Half

ground

Cutter

[ ]:CONFIRM PROTOCOL

CODE39 I-2/5 EAN13 EAN8 UPC-A UPC-E

Style Italic Vertical

A

36mm

24mm 18mm

12mm

9mm

6mm

36mm

24mm

18mm

12mm

9mm

6mm

Press or until ¸ moves beside the

5

desired setting.

NOTE

To select the default setting

, press

(space bar).

Back-

Half

Caps Alt Template Zoom

[ ]:CONFIRM PROTOCOL

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

CODABAR EAN128 CODE128 ISBN 5 ISBN 2

Style Italic Vertical

Press to confirm the setting and

6

return to the Repeat steps 3 through 6 until all parame-

7

ground

A

PARAMETER

Cutter

menu.

36mm

24mm 18mm

12mm

9mm

6mm

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

ters are set as you wish. Press to apply the settings.

8

Back-

Half

Caps Alt Template Zoom

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

PROTOCOL:CODABAR

[FORMAT]:PARAMETER [SYMBOL]:SPECIAL CHARACTER

Style Italic Vertical

ground

Cutter

1

1/2"

36mm

6mm

1"

3/4"

1/2" 3/8"

1/4"

24mm 18mm

12mm

9mm

A

Functions

37

Ch. 3 F

New Block

Ch. 3 Functions

Ch. 3 FCh. 3 F

unctions

unctionsunctions

To enter the barcode data:

Type in the barcode data.

9

Back-

Half

Caps Alt Template Zoom

ground

Cutter

PROTOCOL:CODABAR A123456D

[FORMAT]:PARAMETER [SYMBOL]:SPECIAL CHARACTER

Symbol

A

Back-

Half

ground

Cutter

Style Italic Vertical

To add special characters to barcodes (only with protocols EAN128, CODE128, CODE39 or CODABAR):

Press or until the cursor is be low

0

Functions

the character on the right of where you want to add the special character.

Press .

A

Caps Alt Template Zoom

[ ]:CONFIRM SPECIAL CHARA.

SYMBOL 1 + SYMBOL 2 $

Style Italic Vertical

A

36mm 24mm 18mm

12mm

9mm

6mm

36mm 24mm 18mm

12mm

9mm

6mm

To add the barcode to the text:

Press .

D

NOTE

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

To delete a bar code

or the right of the barc ode and press . When the message “OK TO CLEAR BARCODE?” appears,

press or until then press .

deleting the barcode

CANCEL

, and then press ).

, move the cursor to the center

Back Space

Clear

moves beside OK, and

ü

To return to the text without

, press (or move ü beside

Cancel

New Block

Back-

Half

Caps Alt Template Zoom

4.1" HELSI MARGIN:WIDE AUTO

Style Italic Vertical

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

Press or un til ¸ moves beside the

B

special character that you want to add.

NOTE

Refer to page 8 for tables of the special characters that are available.

Press . The selected special charac-

C

New Block

ter is added to the barcode data.

38

Ch. 3 F

Cancel

Ch. 3 Functions

Ch. 3 FCh. 3 F

unctions

unctionsunctions

Editing text

● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●

Zoom ( )

To view text that is too smal l to be read on the display, the making it easier to edit the text.

be turned on or off by p ressing . When the

Zoom

In the label are shown by dark lines and the current line number is sho wn at the bottom of the display.

NOTE

☞ ☞ To return to WYSIWYG mode

Zoom Image

Zoom

mode must be turned on,

Zoom

mode can

Zoom Image

mode is on, the

Zoom

indicator lights up.

mode, the top, bottom, and left edge of

Use the cursor keys to move aroun d the text.

, press (or

Zoom

).

Image

Back-

Half

Caps Alt Template Zoom

5.2" BRUSS MARGIN:WIDE AUTO

Bill R

[LINE: 1/2]

Style Italic Vertical

ground

Cutter

36mm 24mm 18mm

12mm

9mm

A

6mm

Cancel

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

Back-

Half

Back Space

Clear

ground

Cutter

1

1/2"

36mm

1"

24mm

3/4"

18mm

12mm

1/2" 3/8"

9mm

6mm

A

1/4"

Caps Alt Template Zoom

EDIT TEXT

Style Italic Vertical

Back Space ( )

To remove the character in the text th at is to the left of the cursor’s current position, press

Each time

Back Space

is pressed, one character is

Clear

Back Space

Clear

deleted. If the cursor is at the beginning of a line or a block when

Back Space

is pressed, the c urrent

Clear

line or block is joined with the previous one.

Clear ( + )

Code

Back Space

Clear

Once you have printed your tex t, you will nee d to erase the display so that you can design a new one. With the

Clear

function, you can select whether all of the text and all of the format settings, or just the text and its text format settings will be erased.

NOTE

The cursor can be located anywhere in the text.

.

Functions

In addition, pressing while typing text into templates (

BACKGROUND

(

Template

Zoom Image

function) and backgr ounds

function of the

FORMAT

menu) displays an enlargement of the character above the cursor. This allows you to view sym-

bols which appear on the display as “ ”.

NOTE

To return to editing the text

, press any key

×

To erase all of the text and formats:

Hold down and press

1

Code

NOTE

To return to the text without erasing anything

(or move

).

New Block

beside

ü

Back Space

.

Clear

CANCEL

and press

, press

39

Ch. 3 F

Back

New Block

Ch. 3 Functions

Ch. 3 FCh. 3 F

unctions

unctionsunctions

Caps Alt Template Zoom

OK TO CLEAR

!

TEXT BUFFER?

ground

TEXT & FORMATS TEXT ONLY CANCEL

Style Italic Vertical

Since ¸ is already beside

2

press . All of the text is erased and

New Block

all of the format functi ons are reset to thei r default settings.

To erase only the text:

Hold down and press

1

NOTE

Functions

To return to the text without erasing anything

Cancel

(or move

).

New Block

Caps Alt Template Zoom

OK TO CLEAR

!

TEXT BUFFER?

A

Code

beside

ü

Back-

ground

TEXT & FORMATS TEXT ONLY CANCEL

Style Italic Vertical

Press or until ¸ moves beside

1

ONLY

.

A

-

Half

Cutter

36mm

24mm 18mm

12mm

9mm

6mm

TEXT & FORMATS

Back Space

Clear

and press

.

, press

36mm 24mm 18mm

12mm

9mm

6mm

CANCEL

Half

Cutter

1

1/2"

3/4"

1/2" 3/8"

1/4"

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

TEXT

.

Back-

Half

1"

Caps Alt Template Zoom

OK TO CLEAR

!

TEXT BUFFER?

ground

Cutter

TEXT & FORMATS TEXT ONLY CANCEL

Style Italic Vertical

,

Press . The text is erased and the

2

text format functions are reset to their default settings, but the label format func-

FORMAT

tions (

Area

Area ( )

All

Text formatting with the ent from creating a new block using the

Block

function. With the within a line or group of lines can be sel ecte d so that its text formats can be changed. The selected text ca n also be delete d or copied an d pasted in a different place in the text.

The following tw o labels show how these functions can be used.

The multiple blocks in this label were created using the

New Block

this text contains a single line, the second contains four lines, and the third, two lines.

A

menu) remain unchanged.

Area

function is differ-

Area

function, text

function. The first block of

36mm

24mm 18mm

12mm

9mm

6mm

1

1/2"

1"

3/4"

1/2" 3/8"

1/4"

New

40

This is a single-block, single-line label with different parts of th e text formatted using the

Area

function. After all of the text was typed in, se ction “(123) 456-7890” was selecte d and giv en a smaller character size.

Brother PT-9400 User Manual

PREFACE

CONTENTS

QUICK REFERENCE

Before You Start

EXAMPLES OF WHAT YOU CAN

MAKE WITH THIS P-TOUCH

Features

GENERAL DESCRIPTION

LCD display

Menus

Keyboard

Getting Started

PRECAUTIONS

Connecting the power supply cord

Installing a TZ tape cassette

Turning on & off the P-touch

Functions

Performing basic operations

Entering text

Editing text