Brother MFC-J650DW, MFC-J870DW, MFC-J875DW Advanced User Guide

Advanced User’s Guide

MFC-J650DW
MFC-J870DW
MFC-J875DW

Version A

USA/CAN

User's Guides and where do I find them?

Which Guide? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your machine

and installing the drivers and software for the
operating system and connection type you are
using.

Basic User’s Guide Learn the basic Fax, Copy, Scan, PhotoCapture

Center™ operations and Disc Print

1

and how to

replace consumables. See troubleshooting tips.

Advanced User’s Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and performing
routine maintenance.

Software and Network
User’s Guide

This Guide provides instructions for Scanning,

Printing, PC-Fax, Disc Print

1

and other operations
that can be performed by connecting your Brother
machine to a computer. You can also find useful
information about using the Brother ControlCenter
utility, using your machine in a network environment,
and frequently used terms.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file / CD-ROM

HTML file/CD-ROM

Web Connect Guide This Guide provides useful information about

accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.

AirPrint Guide This Guide provides information for using AirPrint to

print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.

Google Cloud Print
Guide

Wi-Fi Direct™ Guide

1

This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.

This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.

Mobile Print/Scan Guide
for Brother iPrint&Scan

This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.

1

MFC-J870DW and MFC-J875DW only

2

Visit us at http://solutions.brother.com/.

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

PDF file / Brother

Solutions Center

2

2

2

2

2

i

Table of Contents

1 General setup 1

IMPORTANT NOTE............................................................................................... 1

Memory Storage ....................................................................................................1

Volume Settings..................................................................................................... 1

Ring Volume .................................................................................................... 1

Beep Volume ...................................................................................................2

Speaker Volume..............................................................................................2

Automatic Daylight Saving Time............................................................................3

Sleep Mode ...........................................................................................................3

Touchscreen LCD..................................................................................................4

Setting the backlight brightness.......................................................................4

Setting the Dim Timer for the backlight ........................................................... 4

2 Security features 5

TX Lock (MFC-J650DW) .......................................................................................5

Setting and changing the TX Lock password ..................................................5

Turning TX Lock on/off .................................................................................... 6

Memory Security (MFC-J870DW and MFC-J875DW)...........................................7

Setting and changing the Memory Security password ....................................7

Turning Memory Security on/off ......................................................................8

3 Sending a fax 9

Additional sending options .....................................................................................9

Sending faxes using multiple settings .............................................................9

Stop faxing..................................................................................................... 10

Contrast ......................................................................................................... 10

Changing fax resolution.................................................................................10

Setting your changes as the new default.......................................................11

Restoring fax options to the factory settings.................................................. 12

Saving fax options as a Shortcut ...................................................................12

Additional sending operations..............................................................................13

Sending a fax manually .................................................................................13

Sending a fax at the end of a conversation ...................................................14

Dual Access (Black & White only) ................................................................. 14

Broadcasting (Black & White only) ................................................................14

Real Time Transmission ................................................................................ 16

Overseas Mode .............................................................................................17

Delayed Faxing (Black & White only) ............................................................ 17

Delayed Batch Transmission (Black & White only) ....................................... 18

Checking and canceling waiting jobs............................................................. 19

Polling overview................................................................................................... 19

Polled Transmit (Black & White only) ............................................................19

ii

4 Receiving a fax 21

Memory Receive (Black & White only) ................................................................21

Fax Forwarding.............................................................................................. 21

Paging ........................................................................................................... 21

Fax Storage ...................................................................................................22

Printing a fax from the memory .....................................................................23

PC-Fax Receive (Windows

Turning off Memory Receive operations........................................................24

Changing Memory Receive operations .........................................................25

Remote Retrieval ................................................................................................. 26

Setting a Remote Access Code..................................................................... 26

Using your Remote Access Code..................................................................26

Remote Fax commands ................................................................................27

Retrieving fax messages ...............................................................................28

Changing your Fax Forwarding number ........................................................28

Additional receiving operations............................................................................29

Receiving faxes into memory when paper tray is empty ............................... 29

Printing a reduced incoming fax .................................................................... 29

Receiving a fax at the end of a conversation.................................................29

Polling overview................................................................................................... 30

Polling receive ............................................................................................... 30

®

) ........................................................................ 23

5 Dialing and storing numbers 32

Voice operations..................................................................................................32

Tone or Pulse (Canada only).........................................................................32

Fax/Tel mode................................................................................................. 32

Caller ID.........................................................................................................32

Special line considerations ............................................................................ 33

Additional dialing operations ................................................................................35

Outgoing Call history ..................................................................................... 35

Caller ID history .............................................................................................35

Dialing access codes and credit card numbers .............................................36

Additional ways to store numbers ........................................................................37

Storing Address Book numbers from the Outgoing Call history ....................37

Storing Address Book numbers from the Caller ID history ............................37

Setting up Groups for Broadcasting ..............................................................38

6Printing reports 40

Fax reports...........................................................................................................40

Transmission Verification Report...................................................................40

Fax Journal (activity report) ...........................................................................40

Reports ................................................................................................................41

How to print a report ...................................................................................... 41

iii

7 Making copies 42

Copy options ........................................................................................................ 42

Stop copying.................................................................................................. 42

Improving copy quality...................................................................................42

Enlarging or reducing copies .........................................................................43

Making N in 1 copies or a poster (Page Layout) ........................................... 44

2 in 1 ID Copy (Page Layout) ........................................................................ 46

Sorting copies ................................................................................................ 46

Adjusting Density ........................................................................................... 47

Ink Save Mode (MFC-J870DW and MFC-J875DW)......................................48

Thin Paper Copy (MFC-J870DW and MFC-J875DW)...................................49

Book Copy (MFC-J870DW and MFC-J875DW) ............................................49

Watermark Copy (MFC-J870DW and MFC-J875DW)...................................50

Remove Background Color ........................................................................... 51

2-sided copying ............................................................................................. 51

Setting your changes as the new default.......................................................53

Restoring all settings to the factory settings .................................................. 53

Saving copy options as a Shortcut ................................................................ 54

8 PhotoCapture Center™: Printing photos from a memory card or

USB Flash drive 55

PhotoCapture Center™ operations .....................................................................55

Memory cards, USB Flash drive and folder structures.................................. 55

Movie printing ................................................................................................ 56

Print Images.........................................................................................................56

Print Index (Thumbnails) ...............................................................................56

Printing Photos .............................................................................................. 57

Enhance Photos (MFC-J870DW and MFC-J875DW) ...................................57

ID photo print ................................................................................................. 59

Slide Show..................................................................................................... 60

DPOF printing ................................................................................................ 61

PhotoCapture Center™ print settings.................................................................. 61

Print Quality ................................................................................................... 61

Paper options ................................................................................................62

Auto Correct (MFC-J870DW and MFC-J875DW) .........................................63

Adjusting Brightness, Contrast and Color......................................................64

Cropping ........................................................................................................66

Borderless printing......................................................................................... 66

Print Date....................................................................................................... 67

Setting your changes as the new default.......................................................67

Restoring all settings to the factory settings .................................................. 68

Scan to a memory card or USB Flash drive ........................................................ 68

Auto Crop (MFC-J870DW and MFC-J875DW) .............................................68

How to set a new default ............................................................................... 70

How to reset to the factory settings ............................................................... 70

Saving scan options as a Shortcut ................................................................ 71

iv

9 Printing photos from a camera 72

Printing photos directly from a PictBridge camera...............................................72

PictBridge requirements ................................................................................ 72

Setting your digital camera ............................................................................ 72

Printing Images..............................................................................................73

DPOF printing ................................................................................................ 74

Printing photos directly from a digital camera (without PictBridge)......................74

Printing Images..............................................................................................75

A Routine maintenance 76

Cleaning and checking the machine....................................................................76

Cleaning the outside of the machine ............................................................. 76

Cleaning the machine’s printer platen ...........................................................77

Cleaning the paper feed rollers .....................................................................78

Cleaning the paper pick-up rollers .................................................................79

Checking the ink volume ...............................................................................80

Packing and shipping the machine......................................................................81

B Glossary 83

C Index 87

v

General setup 1

1

IMPORTANT NOTE 1

 Most of the illustrations in this User's Guide show the MFC-J870DW.

1

Memory Storage 1

(MFC-J870DW and MFC-J875DW)

Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your Fax,
Scan, Copy and Photo preferred settings,
those settings will not be lost. Also, during a
power failure, the machine will retain the date
and time and programmed fax timer jobs (for
example, Delayed Fax) for approximately
24 hours.

(MFC-J650DW)

Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your Fax,
Scan, Copy and Photo preferred settings,
those settings will not be lost. However you
may have to reset the date and time.

Volume Settings 1

Ring Volume 1

You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.

Setting the Ring Volume from the menu

a Press (Settings).
b Press All Settings.
c Press a or b to display

General Setup.

d Press General Setup.
e Press a or b to display Volume.
f Press Volume.

1

g Press Ring.
h Press a or b to display Low, Med, High

or Off, and then press the option you
want.

i Press .

1

Chapter 1

Beep Volume 1

When the beep is on, the machine will make
a sound when you press the Touchscreen or
Touchpanel, make a mistake, or after you
send or receive a fax.

You can choose a range of sound volume
levels, from High to Off.

a Press (Settings).
b Press All Settings.
c Press a or b to display

General Setup.

d Press General Setup.
e Press a or b to display Volume.
f Press Volume.
g Press Beep.
h Press a or b to display Low, Med, High

or Off, and then press the option you
want.

h Press a or b to display Low, Med, High

or Off, and then press the option you
want.

i Press .

You can also adjust the speaker volume by
pressing Hook.

a (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

b Press Hook.

i Press .

Speaker Volume 1

You can choose a range of speaker volume
levels, from High to Off.

a Press (Settings).

b Press All Settings.
c Press a or b to display

General Setup.

d Press General Setup.
e Press a or b to display Volume.
f Press Volume.

c Press .

d Press to decrease or to

increase the speaker volume level.
Each press changes the volume to the
next setting.

e Press Hook.

g Press Speaker.

2

General setup

Automatic Daylight Saving Time

You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date & Time setting.

The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.

a Press (Settings).

b Press All Settings.
c Press a or b to display

Initial Setup.

d Press Initial Setup.
e Press a or b to display Date & Time.
f Press Date & Time.

Sleep Mode 1

1

You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.

a Press (Settings).

b Press All Settings.
c Press a or b to display

General Setup.

d Press General Setup.
e Press a or b to display Sleep Mode.
f Press Sleep Mode.
g Press a or b to display 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or
60Mins to choose the length of time the

machine must be idle before entering
Sleep Mode. Press the option you want
to set.

1

g Press a or b to display

Auto Daylight.

h Press Auto Daylight.
i Press On (or Off).

j Press .

h Press .

3

Chapter 1

Touchscreen LCD 1

Setting the backlight brightness 1

You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the LCD, try changing the
brightness setting.

a Press (Settings).

b Press All Settings.
c Press a or b to display

General Setup.

d Press General Setup.
e Press a or b to display LCD Settings.
f Press LCD Settings.
g Press Backlight.
h Press Light, Med or Dark.

Setting the Dim Timer for the backlight 1

You can set how long the Touchscreen LCD
backlight stays on after the last finger press.

a Press (Settings).

b Press All Settings.
c Press a or b to display

General Setup.

d Press General Setup.
e Press a or b to display LCD Settings.
f Press LCD Settings.
g Press Dim Timer.
h Press a or b to display 10Secs,

20Secs, 30Secs or Off, and then
press the option you want.

i Press .

i Press .

4

2

NOTE

NOTE

Security features 2

TX Lock (MFC-J650DW)

TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will still be sent even if you
turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations
are available:

 Receiving faxes

 Fax Forwarding

(If Fax Forwarding was already On)

 Paging

(If Paging was already On)

 Remote Retrieval

(If Fax Storage was already On)

 PC-Fax Receive

(If PC-Fax Receive was already On)

1

While the TX Lock feature is turned on, your machine
will receive faxes and store them in its memory.
Then, when TX Lock is turned off, the faxes will be
sent to your chosen PC.

While TX Lock is On, the following operations
are NOT available:

1

Setting and changing the

2

TX Lock password 2

2

If you have already set the password, you
will not need to set it again.

Setting the password 2

Make a careful note of your password.

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Miscellaneous.

f Press Miscellaneous.
g Press TX Lock.
h Enter a 4-digit number for the password

using the keyboard on the Touchscreen.
Press OK.

 Operation from the control panel

 PC printing

If you forget the TX Lock password, call
Brother Customer Service. (See Basic
User’s Guide: Brother numbers.)

i When the Touchscreen shows Verify,

re-enter the password using the
keyboard on the Touchscreen.
Press OK.

j Press .

5

Chapter 2

NOTE

Changing the password 2

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Miscellaneous.

f Press Miscellaneous.
g Press TX Lock.
h Press Set Password.
i Enter the 4-digit number of the current

password using the keyboard on the
Touchscreen.
Press OK.

j Enter a 4-digit number for the new

password using the keyboard on the
Touchscreen.
Press OK.

Turning TX Lock on/off 2

Turning TX Lock on 2

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Miscellaneous.

f Press Miscellaneous.
g Press TX Lock.
h Press Set TX Lock.
i Enter the registered 4-digit password

using the keyboard on the Touchscreen.
Press OK.
The machine goes offline and the
Touchscreen shows TX Lock.

k When the Touchscreen shows Verify,

re-enter the new password using the
keyboard on the Touchscreen.
Press OK.

l Press .

Turning TX Lock off 2

a Press Unlock.
b Enter the registered 4-digit password

using the keyboard on the Touchscreen.
Press OK.
TX Lock is turned off.

If you enter the wrong password, the
Touchscreen shows Wrong Password
and stays offline. The machine will stay in
TX Lock mode until the registered
password is entered.

6

Memory Security

NOTE

NOTE

(MFC-J870DW and

Security features

• To print the faxes in memory, you must
turn off Memory Security.

MFC-J875DW)

Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
Memory Security, so they will not be lost.

While Memory Security is On, the following
operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (if Fax Forwarding was

already On)

 Paging (if Paging was already On)

 Remote Retrieval (if Fax Storage was

already On)

While Memory Security is On, the following
operations are NOT available:

 Operation from the control panel

 Printing received faxes

2

• You must turn off PC Fax Receive before
you can turn on Memory Security.

• If you forget the Memory Security
password, call Brother Customer Service.
(See Basic User’s Guide: Brother
numbers.)

2

Setting and changing the Memory Security password 2

If you have already set the password, you
will not need to set it again.

Setting a password for the first time 2

Make a careful note of your password.

a Press (Settings).

b Press All Settings.

 PC printing

 PC Fax Receive

 Disc Print

 Printing with NFC

 Scanning with NFC

1

See Basic User’s Guide: How to print and scan with

NFC (Near Field Communication) (MFC-J870DW
and MFC-J875DW).

1

1

c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Miscellaneous.

f Press Miscellaneous.
g Press Memory Security.
h Enter a 4-digit number for the password

using the keyboard on the Touchscreen.
Press OK.

i When the Touchscreen shows Verify,

re-enter the password using the
keyboard on the Touchscreen.
Press OK.

j Press .

7

Chapter 2

NOTE

NOTE

Changing your Memory Security password

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Miscellaneous.

f Press Miscellaneous.
g Press Memory Security.
h Press Set Password.
i Enter the registered 4-digit number for

the current password using the
keyboard on the Touchscreen.
Press OK.

j Enter a 4-digit number for a new

password using the keyboard on the
Touchscreen.
Press OK.

Turning Memory Security

2

on/off 2

Turning on Memory Security 2

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Miscellaneous.

f Press Miscellaneous.
g Press Memory Security.
h Press Set Security.
i Enter the registered 4-digit password

using the keyboard on the Touchscreen.
Press OK.
The machine goes offline and the
Touchscreen shows
Memory Security.

k When the Touchscreen shows Verify,

re-enter the new password using the
keyboard on the Touchscreen.
Press OK.

l Press .

If there is a power failure the data will stay
in memory for approximately 24 hours.

Turning off Memory Security 2

a Press Unlock.
b Enter the registered 4-digit password

using the keyboard on the Touchscreen.
Press OK.
Memory Security is turned off.

If you enter the wrong password, the
Touchscreen shows Wrong Password
and stays offline. The machine will stay in
Secure mode until the registered
password is entered.

8

3

NOTE

Sending a fax 3

Additional sending options

Sending faxes using multiple settings 3

When you send a fax, you can choose a
combination of settings, such as

Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.

You can also choose: Call History,
Address Book, Broadcasting,

Preview
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.

1

MFC-J870DW and MFC-J875DW only

Some settings are only available when
sending black & white faxes.

a Load your document.
b (MFC-J650DW)

1

, Color Setting,

Press (Fax).

The Touchscreen shows:

3

3

c Press Options.
d Press a or b to display the setting you

want to change. When the setting is
displayed, press it.

e Press the option you want to set.
f Repeat steps d and e to change

additional settings.

g Press OK when you are finished

changing settings.

h Enter the fax number.
i Press Fax Start.

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

• Most settings are temporary and the
machine returns to its default settings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default settings. These settings will stay
until you change them again. (See Setting
your changes as the new default
on page 11.)

• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 12.)

9

Chapter 3

NOTE

Stop faxing 3

To stop faxing, press .

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

Contrast 3

If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for
your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

a Load your document.
b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

• When you send a color fax.

• When you choose Photo as the Fax
Resolution.

Changing fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Load your document.
b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.
d Press a or b to display Contrast.
e Press Contrast.
f Press Auto, Light or Dark.
g Press OK.
h Enter the fax number.
i Press Fax Start.

10

(Sending Faxes).

c Press Options.
d Press a or b to display

Fax Resolution.

e Press Fax Resolution.
f Press a or b to display Standard,

Fine, S.Fine or Photo, and then
press the option you want.

g Press OK.
h Enter the fax number.
i Press Fax Start.

Sending a fax

NOTE

Setting your changes as the

You can choose four different resolution
settings for black & white faxes and two for
color faxes.

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of gray or is a
photograph. Photo has the
slowest transmission.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

new default 3

You can store the fax options you use
frequently for Fax Resolution,

Contrast, Glass Scan Size,

Preview
Color Setting by saving them as the

default settings. These settings will stay until
you change them again.

1

MFC-J870DW and MFC-J875DW only

1

, Real Time TX and

a (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

3

If you choose S.Fine or Photo and then
send a color fax (choosing Color in
Color Setting), the machine will send
the fax using the Fine setting.

b Press Options.
c Press a or b to choose the setting you

want to change, and then press your
new option.

Repeat this step for each setting you
want to change.

d After changing the last setting to your

preferred option, press a or b to display
Set New Default.

e Press Set New Default.
f The Touchscreen asks you to confirm

the change to the new default settings.
Press Yes to confirm.

g Press .

11

Chapter 3

NOTE

Restoring fax options to the factory settings 3

You can restore all the fax options you have
changed back to the factory settings. These
settings will stay until you change them again.

a (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

Saving fax options as a Shortcut 3

You can store all the new fax options you use
frequently by saving them as a Shortcut.

a (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

b Press Options.
c Press a or b to display

Factory Reset.

d Press Factory Reset.
e The Touchscreen asks you to confirm to

change back to the factory settings.
Press Yes to confirm.

f Press .

b Enter the fax number.

If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step d before entering
the fax number in step b.

(See Broadcasting (Black & White only)
on page 14.)

c Press Options.
d Press a or b to display

Fax Resolution, Contrast,
Preview
Real Time TX, Overseas Mode or
Glass Scan Size, and then press the

setting you want to change. Then press
the new option you want to set.

1

MFC-J870DW and MFC-J875DW only

Repeat this step for each setting you
want to change.

1

, Color Setting,

e When you are finished choosing new

options, press OK.

f Press Save as Shortcut.

12

Sending a fax

NOTE

g Confirm the displayed list of options you

have chosen for the Shortcut, and then
press OK.

h Enter a name for the Shortcut using the

keyboard on the Touchscreen. (For help
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.

i Press OK to save your Shortcut.

Additional sending operations

Sending a fax manually 3

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

To send a multi-page fax, use the ADF.

a Load your document.
b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

3

3

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c To listen for a dial tone, press Hook.
d Dial the fax number.
e When you hear the fax tones, press

Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.

13

Chapter 3

NOTE

Sending a fax at the end of a conversation 3

At the end of a conversation, you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Load your document.
c Press Fax Start.

If you are using the scanner glass,
press Send to send the fax.

d Replace the handset of the external

phone.

Dual Access (Black & White only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.

Broadcasting (Black & White only) 3

Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialed
numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast 3

Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialing. (See Setting up Groups for
Broadcasting on page 38.)

How to broadcast a fax 3

a Load your document.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message

appears, press to cancel or Send Now
to send the pages scanned so far.

b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.
d Press a or b to display Broadcasting.
e Press Broadcasting.

14

Sending a fax

NOTE

NOTE

f Press Add Number.
g You can add numbers to the broadcast

in the following ways:

 Press Add Number and enter a

number using the keyboard on the
Touchscreen.

Press OK.

 Press Add from Address book.

Press a or b to display the number
you want to add to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.

 Press

Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.

h After you have entered all the fax

numbers by repeating steps f and g,
press OK.

i Press Fax Start.

Broadcasting is not available when you
select Color in Color Setting.

Faxing from the ADF

 The machine starts scanning and

sending the document.

Faxing from the scanner glass

When the Touchscreen asks you
Next page?, do one of the following:

 To send a single page, press No.

The machine starts sending the
document.

 To send more than one page, press

Yes and place the next page on the
scanner glass.

Press OK.

The machine starts scanning the
page. (Repeat this step for each
page.)

• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.

3

• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.

• If the Out of Memory message

appears, press to cancel or Send Now
to send the pages scanned so far.

15

Chapter 3

NOTE

Canceling a Broadcast in progress 3

a Press .

b Do one of the following:

 To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

 To cancel the current job, press the

number being dialed on the
Touchscreen. Go to step d.

 To exit without canceling, press .

c When the Touchscreen asks if you want

to cancel the entire broadcast, do one of
the following:

 Press Yes to confirm.

 To exit without canceling, press No.

d Do one of the following:

b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.
d Press a or b to display Real Time TX.
e Press Real Time TX.

 To cancel the current job, press Yes.

 To exit without canceling, press No.

Real Time Transmission 3

When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.

a Load your document.

f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.

• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).

• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

16

Sending a fax

Overseas Mode 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.

a Load your document.
b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

Delayed Faxing (Black & White only) 3

You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step i.

a Load your document.

3

b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Fax) and

(Sending Faxes).

c Press Options.
d Press a or b to display

Overseas Mode.

e Press Overseas Mode.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.

(Sending Faxes).

c Press Options.
d Press a or b to display Delayed Fax.
e Press Delayed Fax.
f Press Delayed Fax.
g Press On (or Off).
h Press Set Time.

17

Chapter 3

NOTE

NOTE

i To enter the time you want the fax to be

sent, do one of the following:

 If you have set 12h Clock as the

format in the Clock Type setting,
enter the time (in 12-hour format)
using the keyboard on the
Touchscreen, and then press AM or
PM.

Press OK.

 If you have set 24h Clock in the

Clock Type setting, enter the time

(in 24-hour format) using the
keyboard on the Touchscreen.

Press OK.

(For example, enter 19:45 for
7:45 PM.)

The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

j Press OK.
k Enter the fax number.

Delayed Batch Transmission (Black & White only) 3

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

l Press Fax Start.

Delayed Fax is not available when you
select Color in Color Setting.

b Press Options.
c Press a or b to display Batch TX.
d Press Batch TX.
e Press On (or Off).

f Press .

18

Sending a fax

Checking and canceling waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Remaining Jobs.

f Press Remaining Jobs.

Any waiting jobs appear on the
Touchscreen.

Polling overview 3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polled Transmit (Black & White only) 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 19.)

3

g Press a or b to scroll through the jobs

and press the job you want to cancel.
Press OK.

h Do one of the following:

 To cancel, press Yes.

If you want to cancel another job, go
to step g.

 To exit without canceling, press No.

i When you are finished, press .

Setup for polled transmit 3

a Load your document.
b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW)
Do one of the following:

 When Fax Preview is set to Off,

press (Fax).

 When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.
d Press a or b to display Polled TX.
e Press Polled TX.
f Press On (or Off).

19

Chapter 3

g Press Fax Start.
h If you are using the scanner glass, the

Touchscreen will prompt you to choose
one of the following options:

 Press Yes to scan another page.

Go to step i.

 Press No to store the document in

the memory. Other fax machines can
now call your machine and retrieve
the document.

i Place the next page on the scanner

glass and press OK.
Repeat steps h and i for each page.
The document will be stored in the
memory and wait to be polled.

20

4

IMPORTANT

Receiving a fax 4

Memory Receive (Black & White only)

Memory Receive lets you receive faxes while
you are away from the machine.

You can only use one Memory Receive
operation at a time:

 Fax Forwarding

 Paging

 Fax Storage

 PC-Fax Receive

 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 25.)

Fax Forwarding 4

h Press Memory Receive.

4

i Press a or b to display Fax Forward.
j Press Fax Forward.
k Enter the forwarding number (up to

20 digits) using the keyboard on the
Touchscreen.
Press OK.

4

l (MFC-J650DW)

Press Backup Print: On or
Backup Print: Off.

(MFC-J870DW and MFC-J875DW)
If Fax Preview is set to Off, press

Backup Print: On or
Backup Print: Off.

• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Setup Receive.

f Press Setup Receive.
g Press a or b to display

Memory Receive.

• When you receive a color fax, your
machine prints the color fax but does not
forward the fax to the fax forwarding
number you programmed.

m Press .

Paging 4

When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.

If you have set Paging, a backup copy of the
received fax will be printed at the machine.

a Press (Settings).

21

Chapter 4

NOTE

NOTE

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Setup Receive.

f Press Setup Receive.
g Press a or b to display

Memory Receive.

h Press Memory Receive.
i Press a or b to display Paging.
j Press Paging.
k Enter your cell phone or pager number

followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.

You cannot change a cell phone number,
pager number or PIN remotely.

Fax Storage 4

If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.

If you have turned on Fax Storage, a backup
copy will be printed at the machine.

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Setup Receive.

l Do one of the following:

 If you are programming your cell

phone number and do not need to
enter a PIN, press OK.

 If your pager needs a PIN, enter the

PIN, press #, press Pause, and then
enter your fax number followed by
##.

Press OK.

For example, press:

1 2 3 4 5 #

 If you do not need a PIN, press:

Pause, and then enter your fax
number followed by # #. Press OK.

For example, press:

Pause 1 8 0 0 5 5 5 6 7 8 9 # #

Pause

1 8 0 0 5 5 5 6 7 8 9 # #

f Press Setup Receive.
g Press a or b to display

Memory Receive.

h Press Memory Receive.
i Press a or b to display Fax Storage.
j Press Fax Storage.

k Press .

Color faxes cannot be stored in the
memory. When you receive a color fax,
your machine prints it.

m Press .

22

Receiving a fax

NOTE

Printing a fax from the memory 4

If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) on page 21.)

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display Print Fax.
f Press Print Fax.
g Press OK.

PC-Fax Receive (Windows®) 4

If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.

Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.

When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. For more information,
see Software and Network User’s Guide: Run

Brother's PC-FAX Receiving Software on

Your Computer (Windows

®

).

4

h Press .

• You can also print a fax from the memory
by pressing Print on the Touchscreen.
(MFC-J870DW and MFC-J875DW: When
Fax Preview is set to Off.)

• When you print a fax from the memory, the
fax data will be erased.

If you choose Backup Print: On, the
machine will also print the fax.

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Setup Receive.

f Press Setup Receive.
g Press a or b to display

Memory Receive.

h Press Memory Receive.
i Press a or b to display

PC Fax Receive.

j Press PC Fax Receive.

23

Chapter 4

NOTE

NOTE

k The Touchscreen shows the message

Run PC-Fax on your computer.
Press OK.

l Press a or b to display <USB> or the

name of the PC you want to receive
faxes if you are on a network.
Press <USB> or the name of the PC.
Press OK.

m (MFC-J650DW)

Press Backup Print: On or
Backup Print: Off.

(MFC-J870DW and MFC-J875DW)
If Fax Preview is set to Off, press

Backup Print: On or
Backup Print: Off.

n Press .

• PC-Fax Receive is not supported by the
Mac OS.

Turning off Memory Receive operations 4

a Press (Settings).

b Press All Settings.
c Press a or b to display Fax.
d Press Fax.
e Press a or b to display

Setup Receive.

f Press Setup Receive.
g Press a or b to display

Memory Receive.

h Press Memory Receive.
i Press Off.

• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. For more
information, see Software and Network
User’s Guide: Receive Faxes Using

Brother's PC-FAX Receive Software

(Windows

• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)

• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.

Changing the destination PC 4

®

).

j Press .

The Touchscreen will show you more
options if there are still received faxes in
the machine’s memory. (See Changing
Memory Receive operations on page 25.)

To change the destination PC, see PC-Fax

Receive (Windows

steps a to n.

24

®

) on page 23 and repeat