Brother MFC-J625DW User Guide

BASIC USER’S GUIDE

MFC-J625DW

Version 0

UK/IRE/GEN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-J625DW

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™, Remote Setup, PC-Fax, Web Services (Scan), and using the Brother ControlCenter utility.

Network Glossary This Guide provides basic information about

advanced network features of Brother machines along with explanations about general networking and common terms.

Printed / In the box

PDF file / CD-ROM

Network User's Guide This Guide provides useful information about

wireless network settings and security settings using the Brother machine. You can also find supported protocol information for your machine and detailed troubleshooting tips.

Mobile Print/Scan Guide This Guide provides useful information about

printing data from your mobile phone and transmitting scanned data from the Brother machine to your mobile phone.

Visit us at http://solutions.brother.com/.

PDF file / CD-ROM

PDF file / Brother

Solutions Center

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation .................................... 1

Accessing the Advanced User’s Guide, Software User’s Guide,

Network User’s Guide, and Network Glossary ...................................................1

Viewing Documentation ................................................................................... 1

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................ 3

Control panel overview ..........................................................................................4

LCD screen indications.................................................................................... 6

Status LED ......................................................................................................6

Basic Operations .............................................................................................7

Favourite Settings..................................................................................................8

Registering Favourite Settings ........................................................................ 8

Changing Favourite Settings ...........................................................................9

Deleting Favourite Settings ............................................................................. 9

Recalling Favourite Settings ............................................................................ 9

Volume Settings................................................................................................... 10

Ring Volume ..................................................................................................10

Beeper Volume..............................................................................................10

Speaker Volume............................................................................................10

LCD display .........................................................................................................11

Setting the backlight brightness..................................................................... 11

)................................................................ 3

2 Loading paper 12

Loading paper and other print media...................................................................12

Loading envelopes and postcards.................................................................14

Loading photo paper......................................................................................16

Printable area ................................................................................................ 19

Paper settings......................................................................................................20

Paper Type....................................................................................................20

Paper Size.....................................................................................................20

Acceptable paper and other print media..............................................................21

Recommended print media ...........................................................................21

Handling and using print media.....................................................................22

Choosing the right print media.......................................................................23

3 Loading documents 25

How to load documents ....................................................................................... 25

Using the ADF ............................................................................................... 25

Using the scanner glass ................................................................................26

Unscannable area .........................................................................................27

4 Sending a fax 28

How to send a fax ................................................................................................ 28

Stop faxing..................................................................................................... 30

Setting scanner glass size for faxing .............................................................30

Colour fax transmission .................................................................................30

Cancelling a fax in progress .......................................................................... 30

Transmission Verification Report...................................................................30

5 Receiving a fax 32

Receive Modes....................................................................................................32

Choose the Receive Mode .................................................................................. 32

Using Receive Modes..........................................................................................33

Fax Only ........................................................................................................ 33

Fax/Tel........................................................................................................... 33

Manual...........................................................................................................33

External TAD ................................................................................................. 33

Receive Mode settings ........................................................................................34

Ring Delay .....................................................................................................34

F/T Ring Time (Fax/Tel mode only)...............................................................34

Fax Detect ..................................................................................................... 35

6 Telephone and external devices 36

Voice operations..................................................................................................36

Fax/Tel mode................................................................................................. 36

Caller ID (U.K. and Ireland only)....................................................................36

Telephone services..............................................................................................37

Setting the Telephone Line Type...................................................................37

Connecting an external TAD (telephone answering device)................................38

Connections settings .....................................................................................38

Recording an outgoing message (OGM) on an external TAD.......................38

Multi-line connections (PBX) ......................................................................... 39

External and extension telephones......................................................................39

Connecting an external or extension telephone ............................................39

Operation from external and extension telephones.......................................40

Using extension telephones (U.K. only) ........................................................40

Using a cordless external telephone ............................................................. 41

Using remote codes....................................................................................... 41

iii

7 Dialling and storing numbers 43

How to dial ...........................................................................................................43

Manual dialling...............................................................................................43

Speed Dialling ...............................................................................................43

Fax Redial .....................................................................................................43

Additional Dialling Operations..............................................................................44

Outgoing Call history ..................................................................................... 44

Caller ID history ............................................................................................. 44

Storing numbers .................................................................................................. 45

Storing a pause .............................................................................................45

Storing Speed Dial numbers..........................................................................45

Changing Speed Dial names or numbers......................................................46

8 Making copies 47

How to copy .........................................................................................................47

Stop copying .................................................................................................. 47

Copy settings................................................................................................. 47

Paper Options................................................................................................48

9 Printing photos from a memory card or

USB Flash memory drive 49

PhotoCapture Center™ operations (PHOTO mode) ...........................................49

Using a memory card or USB Flash memory drive ....................................... 49

Getting started ..................................................................................................... 50

Print Images.........................................................................................................52

View Photos................................................................................................... 52

PhotoCapture Center™ print settings.................................................................. 52

How to scan to a memory card or USB Flash memory drive ............................... 53

10 How to print from a computer 54

Printing a document ............................................................................................. 54

11 How to scan to a computer 55

Scanning a document ..........................................................................................55

Scanning using the SCAN key.............................................................................55

Scanning using a scanner driver .........................................................................56

Scanning using the ControlCenter.......................................................................56

A Routine maintenance 57

Replacing the ink cartridges ................................................................................57

Cleaning and checking the machine....................................................................60

Cleaning the scanner glass ...........................................................................60

Cleaning the print head .................................................................................61

Checking the print quality ..............................................................................61

Checking the print alignment .........................................................................62

B Troubleshooting 63

Error and Maintenance messages.......................................................................63

Error animations display ................................................................................ 71

Transferring your faxes or Fax Journal report ...............................................71

Document jam ............................................................................................... 72

Printer jam or paper jam................................................................................73

Troubleshooting ..................................................................................................79

If you are having difficulty with your machine ................................................ 79

Dial Tone detection........................................................................................86

Telephone line interference / VoIP ................................................................86

Machine Information ............................................................................................ 87

Checking the serial number ........................................................................... 87

Reset functions ..............................................................................................87

How to reset the machine.............................................................................. 87

C Menu and features 88

On-screen programming ......................................................................................88

Menu table...........................................................................................................89

Entering Text ..................................................................................................... 111

Inserting spaces ......................................................................................... 111

Making corrections ...................................................................................... 111

Repeating letters .........................................................................................111

D Specifications 112

General.............................................................................................................. 112

Print media.........................................................................................................114

Fax..................................................................................................................... 115

Copy ..................................................................................................................116

PhotoCapture Center™ ..................................................................................... 117

PictBridge .......................................................................................................... 118

Scanner .............................................................................................................118

Printer ................................................................................................................119

Interfaces ........................................................................................................... 119

Computer requirements.....................................................................................120

Consumable items .............................................................................................121

Network (LAN) ................................................................................................... 122

EIndex 123

Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User’s Guide explains the following features and operations.

You can view the Advanced User’s Guide on the CD-ROM.

1 General setup

IMPORTANT NOTE Memory storage Automatic Daylight Saving Time (MFC models only) Sleep Mode Auto Power Down (DCP models only) LCD display Mode Timer (MFC models only)

2 Security features

(MFC models only)

TX Lock

3 Sending a fax

(MFC models only)

Additional sending options Additional sending operations Polling overview

4 Receiving a fax

(MFC models only)

7 Making copies

Copy settings

8 Printing photos from a

memory card or USB Flash memory drive (MFC-J625DW and DCP-J725DW only)

PhotoCapture Center™ operations Print Images PhotoCapture Center™ print settings Scan to a memory card or USB Flash memory drive

9 Printing photos from a

camera (MFC-J625DW and DCP-J725DW only)

Printing photos directly from a PictBridge camera Printing photos directly from a digital camera (without PictBridge)

A Routine maintenance

Memory Receive (Monochrome only) Remote Retrieval Additional receiving operations Polling overview

5 Dialling and storing numbers

(MFC models only)

Voice operations Additional dialling operations Additional ways to store numbers

6 Printing reports

Fax reports (MFC models only) Reports

Cleaning and checking the machine Packing and shipping the machine

B Glossary

CIndex

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Notes tell you how you should respond to a situation that may arise

or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shocks.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

buttons on the machine’s control panel, or on the computer screen.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

Accessing the Advanced User’s Guide, Software User’s Guide, Network User’s Guide, and Network Glossary

This Basic User’s Guide does not contain all the information about the machine, such as how to use the advanced features of the Fax, Copy, PhotoCapture Center™, Printer, Scanner, PC-Fax, and Network. When you are ready to learn detailed information about these operations, you can read the

Advanced User’s Guide Software User’s Guide Network User’s Guide Network Glossary

that are on the CD-ROM.

Viewing Documentation 1

, and

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Viewing Documentation

(Windows

To view the documentation, from the Start menu, select Brother, MFC-XXXX (where XXXX is your model name) from the programs list, and then choose User’s Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following the instructions below:

) 1

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

Chapter 1

Note

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b If the model name screen appears, click

your model name.

d Double-click top.pdf. If the country

screen appears, choose your country.

e After the list of User's Guides appears,

choose the guide you want to read.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

c If the language screen appears, click

your language. The CD-ROM Top Menu will appear.

d Click Documentation. e Click PDF documents. If the country

screen appears, choose your country. After the list of User’s Guides appears, choose the guide you want to read.

Viewing Documentation (Macintosh)

a Turn on your Macintosh. Insert the

Brother CD-ROM into your CD-ROM drive. The following window will appear.

Software User’s Guide

 Scanning

 ControlCenter

 Network Scanning

ScanSoft™ PaperPort™12SE with OCR How-to-Guides

(Windows

 The complete ScanSoft™

PaperPort™12SE with OCR How-toGuides can be viewed from the Help section in the ScanSoft™ PaperPort™12SE application.

Presto! PageManager User’s Guide (Macintosh users)

Presto! PageManager must be downloaded and installed before use. See

Accessing Brother Support (Macintosh)

uu page 3 for further instructions.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help section in the Presto! PageManager application.

users)

b Double-click the Documentation icon. c Double-click your language folder.

How to find Network setup instructions

Your machine can be connected to a wireless network.

Basic setup instructions uuQuick Setup Guide

If your wireless access point or router supports Wi-Fi Protected Setup or AOSS™ uuQuick Setup Guide

Network setup uuNetwork User’s Guide

General information

Accessing Brother Support (Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the CD-ROM.

 Click Brother Support on the Top Menu.

The following screen will appear:

) 1

Accessing Brother Support (Macintosh)

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To access our website

(http://www.brother.com/ Brother Home Page.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ click Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

 To return to the top menu, click Back or if

you have finished, click Exit.

), click

)

 To download and install Presto!

PageManager, click Presto! PageManager.

 To register your machine from the Brother

Product Registration Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

Chapter 1

Control panel overview 1

1 Mode keys:

 FAX

Lets you access the FAX mode.

 SCAN

Lets you access the SCAN mode.

 COPY

Lets you access the COPY mode.

 PHOTO

Lets you access the PHOTO mode.



Lets you return to the Ready mode.

2 Telephone keys:

 Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when dialling.

 Tel/R

This key is used to have a telephone conversation after picking up the external handset during the F/T Ring (fast double-ring).

Also, when connected to a PBX, you can use this key to gain access to an outside line or to transfer a call to another extension.

3 Start keys:

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scan setting in the ControlCenter software).

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scan setting in the ControlCenter software).

General information

4 Stop/Exit

Stops an operation or exits the menu.

5Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

6 LCD (Liquid Crystal Display)

This is a Touchscreen LCD. You can access the menus and options by pressing buttons displayed on the screen.

Also, you can adjust the angle of the screen by lifting it.

You can turn the machine on and off.

Press to turn the machine on.

Press and hold down to turn the machine

off. The LCD will show Shutting Down and will stay on for a few seconds before going off.

If you have connected an external telephone or TAD, it is always available.

If you turn the machine off using the

button, it will still periodically clean the print head to maintain print quality. To prolong print head life, provide the best ink cartridge economy, and maintain print quality, you should keep your machine connected to the power at all times.

Chapter 1

LCD screen indications 1

The LCD shows the current machine status when the machine is idle.

810

123 4

1 Menu

Lets you access the main menu.

2 Ink

Lets you see the available ink volume.

Also, lets you access the Ink menu.

3 s or t

Press to display the previous or next page. The Up and Down arrow buttons do not light up when there is only one page.

If the Information button lights up, you can press it to view information about machine functions or error messages.

Press to recall present Favourite settings. These buttons are always lit, even when you have not registered your Favourite settings. Press a Favourite button to display instructions about how to set up a Favourite.

8 SpeedDial

Lets you set up Speed Dial and Group numbers.

Also, you can search for the number you want to dial.

9 Current Receive Mode

Lets you see the current Receive Mode.

 Fax (Fax Only)

 F/T (Fax/Tel)

 TAD (External TAD)  Mnl (Manual)

10 Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

0Max

The warning icon appears when there is an error or maintenance message. For

details, see Error and Maintenance messages uu page 63.

Status LED 1

When you turn the machine on, the status LED lights up. When the memory card or USB Flash memory drive is being read or written to, the status LED blinks.

When the machine is in Sleep Mode, the status LED will be off.

Press to go back to the previous menu level.

7 History

Lets you view a list of outgoing calls and the Caller ID history.

Also, lets you send a fax to the number you have chosen from the lists.

Basic Operations 1

Note

General information

To operate the Touchscreen, use your finger to press the Menu or option button directly on the Touchscreen. To display and access all the screen menus or options in a setting, press s or t to scroll through them.

The following steps show how to change a setting in the machine. In this example the Receive mode setting is changed from Fax Only to Fax/Tel.

a Press Menu. b Press s or t to display

Initial Setup.

Press to go back to the previous level.

h Press Stop/Exit.

c Press Initial Setup. d Press s or t to display

Receive Mode.

e Press Receive Mode. f Press s or t to display Fax/Tel. g Press Fax/Tel.

Chapter 1

Note

Favourite Settings 1

You can register the fax, copy and scan settings you use most often by setting them as your Favourite Settings. Later you can recall and apply those settings quickly and easily. You can register three Favourites.

The following settings can be included in a fax, copy or scan Favourite:

Copy

 Quality

 Paper Type

 Paper Size

 Enlarge/Reduce

 Density

 Stack/Sort

 Page Layout

 Duplex Copy

Fax

 Address

 Fax Resolution

Registering Favourite Settings 1

a Press Menu. b Press s or t to display

Favorite Settings. Press Favorite Settings.

c Press a Favourite displayed as

”-Blank-”.

Each Favourite button will show the word ”-Blank-” next to it before you register it.

d Press Next to display the modes Copy,

Fax and Scan.

e Press Copy, Fax or Scan for the mode

you want to register.

f Press s or t to display the available

settings for the mode you chose in step e , and then press the setting you want to store.

 Contrast

 Batch TX

 Real Time TX

 Overseas Mode

 Glass ScanSize

Scan (Scan to Media)

 Quality

 File Type

 File Name

g Press s or t to display the available

options for the setting, and then press the option you want. Repeat steps f and g until you have chosen all the settings for this Favourite.

h When you finish, press OK. i Press the buttons on the Touchscreen

to enter a name for the Favourite. (To help you enter letters, see Entering Text uu page 111.) Press OK.

j To finish and register the settings for this

Favourite, press Yes.

k Press OK to confirm. l Press Stop/Exit.

General information

Changing Favourite Settings 1

You can change the settings registered to a Favourite.

a Press Menu. b Press s or t to display

Favorite Settings. Press Favorite Settings.

c Press the Favourite (1, 2, or 3) you want

to change.

d Press Change, and then Yes to confirm. e Press s or t to display the available

settings, and then press the setting you want to change.

f Press s or t to display the available

options, and then choose your new option.

Deleting Favourite Settings 1

You can delete a Favourite.

a Press Menu. b Press s or t to display

Favorite Settings. Press Favorite Settings.

c Press the Favourite (1, 2, or 3) that you

want to delete.

d Press Delete to delete the Favourite

that you chose in step c. Press Yes to confirm.

e Press Stop/Exit.

Recalling Favourite Settings 1

Repeat steps e and f to change other settings as needed.

g Press OK when you are finished

changing settings.

h To edit the name, hold down to

delete the current name, and then enter a new name by pressing the buttons on the Touchscreen. (To help you enter letters, see Entering Text uu page 111.) Press OK.

i To finish and register the settings for this

Favourite, press Yes.

j Press OK to confirm. k Press Stop/Exit.

Buttons for each Favourite are always displayed on the screen. To recall a Favourite, simply press its button.

Chapter 1

Volume Settings 1

Ring Volume 1

You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it.

Setting the Ring Volume from the menu

a Press Menu. b Press s or t to display

General Setup.

c Press General Setup. d Press s or t to display Volume.

Beeper Volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax.

You can choose a range of beeper volume levels, from High to Off.

a Press Menu. b Press s or t to display

General Setup.

c Press General Setup. d Press s or t to display Volume. e Press Volume. f Press s or t to display Beeper. g Press Beeper.

e Press Volume. f Press s or t to display Ring. g Press Ring. h Press Low, Med, High or Off. i Press Stop/Exit.

h Press Low, Med, High or Off. i Press Stop/Exit.

Speaker Volume 1

You can choose a range of speaker volume levels, from High to Off.

a Press Menu. b Press s or t to display

General Setup.

c Press General Setup. d Press s or t to display Volume. e Press Volume. f Press s or t to display Speaker.

g Press Speaker. h Press Low, Med, High or Off. i Press Stop/Exit.

LCD display 1

Setting the backlight brightness 1

If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu. b Press s or t to display

General Setup.

c Press General Setup. d Press s or t to display

LCD Settings.

General information

e Press LCD Settings. f Press s or t to display Backlight. g Press Backlight. h Press Light, Med or Dark. i Press Stop/Exit.

Note

Loading paper 2

Loading paper and other print media

To print on Photo (10  15 cm) or Photo L (89  127 mm) paper, you must use the photo paper tray. (See Loading photo paper uu page 16.)

Load only one size of paper and one type of paper in the paper tray at any one time.

a Pull the paper tray completely out of the

machine.

b Lift the output paper tray cover (1).

c With both hands, gently press and slide

the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

If the paper support flap (1) is open, close it, and then close the paper support (2).

d Fan the stack of paper well to avoid

Note

IMPORTANT

Note

paper jams and misfeeds.

Always make sure that the paper is not curled or wrinkled.

Loading paper

When there are only a few sheets of paper left in the paper tray, the machine may start to misfeed. Load at least 10 sheets of paper into the paper tray.

f Gently adjust the paper side guides (1)

to fit the paper using both hands. Make sure the paper side guides touch the sides of the paper.

e Gently put the paper into the paper tray

print side down and top edge in first. Check that the paper is flat in the tray.

g Close the output paper tray cover.

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

Chapter 2

IMPORTANT

h Slowly push the paper tray completely

into the machine.

i While holding the paper tray in place,

pull out the paper support (1) until it clicks, and then unfold the paper support flap (2).

Loading envelopes and postcards 2

About envelopes 2

 Use envelopes that weigh between 80 to

95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first before printing many envelopes.

DO NOT use any of the following types of envelopes, as they will cause paper feed problems:

• That are of a baggy construction.

• That have windows.

• That are embossed (have raised

writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Glue Double flaps

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Loading paper

IMPORTANT

Loading envelopes and postcards 2

a Before loading, press the corners and

sides of envelopes or postcards to make them as flat as possible.

If envelopes or postcards are “doublefeeding”, put one envelope or postcard in the paper tray at a time.

b Put envelopes or postcards in the paper

tray with the address side down and the leading edge (top of the envelopes) in first as shown in the illustration. Using both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.

Chapter 2

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap. b Put the envelope into the paper tray with

the address side down and the flap positioned as shown in the illustration.

Loading photo paper 2

Use the photo paper tray which has been assembled on the top of the output paper tray cover, to print on Photo (10  15 cm) and Photo L (89  127 mm) size paper. When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it. (For the maximum number of photo cards you can load, see Paper weight, thickness and capacity uu page 24.)

a Squeeze the blue photo paper tray

release button (1) using your right index finger and thumb and push the photo paper tray forward until it clicks into the photo printing position (2).

c Select Reverse Print in the printer

driver’s dialogue box and then adjust the size and margin in your application. uuSoftware User’s Guide: Printing

(Windows

uuSoftware User’s Guide: Printing and Faxing (Macintosh)

)

b Press and slide the paper side

Note

guides (1) and paper length guide (2) to fit the paper size.

Loading paper

• Always make sure that the paper is not curled or wrinkled.

c Put the photo paper into the photo paper

tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Check that the paper is flat in the tray.

• The Photo indicator confirms that the photo paper tray is in the Photo printing position. The A4/LTR indicator confirms that the photo paper tray is in the Normal printing position.

Chapter 2

IMPORTANT

d When you have finished printing photos

return the photo paper tray to the Normal printing position. If you do not, you will get a No Paper Fed error when using A4 sized paper.

Squeeze the blue photo paper tray release button (1) using your right index finger and thumb and pull the photo paper tray back until it clicks (2).

If you do not return the photo paper tray to the Normal printing position after printing photos, you will get a No Paper Fed error when you use cut sheet paper.

Photo paper tray in the normal printing position

Photo paper tray in the photo printing position

Loading paper

Note

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on.

uuSoftware User’s Guide: Printing (Windows uuSoftware User’s Guide: Printing and Faxing (Macintosh)

Cut Sheet Paper Envelopes

)

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3mm 3mm 3mm 3mm

Envelopes 22 mm 22 mm 3 mm 3 mm

The Borderless feature is not available for envelopes and duplex printing.

Chapter 2

Note

Paper settings 2

Paper Type 2

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu. b Press s or t to display

General Setup.

c Press General Setup. d Press s or t to display Paper Type. e Press Paper Type. f Press s or t to display Plain Paper,

Inkjet Paper, Brother BP71, Brother BP61, Other Glossy or Transparency, and then press the

option you want to set.

Paper Size 2

You can use four sizes of paper for printing copies: A4, A5, Letter and 10  15 cm and two sizes for printing faxes: A4 and Letter. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu. b Press s or t to display

General Setup.

c Press General Setup. d Press s or t to display Paper Size. e Press Paper Size. f Press s or t to display A4, A5,

10x15cm or Letter, and then press the option you want to set.

g Press Stop/Exit.

The machine ejects paper with printed surfaces face up onto the paper tray at the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

g Press Stop/Exit.

Loading paper

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper that is loaded in the tray.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and glossy paper, be sure to choose the correct print media in the “Basic” tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type uu page 20.)

Recommended print media 2

To get the best print quality, we suggest using Brother paper. (See the table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on transparencies.

Brother paper

Paper Type Item

A4 Plain BP60PA

A4 Glossy Photo BP71GA4

A4 Inkjet (Matte) BP60MA

10  15 cm Glossy Photo

BP71GP

 When you print on Brother Photo paper,

load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

 When printing on to transparencies, load

one extra sheet in the paper tray.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Chapter 2

IMPORTANT

Handling and using print media 2

 Store paper in its original packaging and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 Avoid touching the shiny (coated) side of

photo paper. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Paper capacity of the output paper tray cover

Up to 50 sheets of 80 g/m2 A4 paper.

 Transparencies and photo paper must be

picked up from the output paper tray cover one page at a time to avoid smudging.

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1 2 mm or greater curl may cause jams

to occur.

• Extremely shiny or highly textured paper

• Paper that cannot be arranged uniformly when stacked

• Short grain paper

+ 105 hidden pages