Brother MFC-J625DW, MFC-J280W User Manual

ADVANCED

USER’S GUIDE

MFC-J280W

MFC-J625DW

Version 0

USA/CAN

User's Guides and where do I find it?

Which manual?	What's in it?	Where is it?
Product Safety Guide	Read this Guide first. Please read the Safety	Printed / In the box
	Instructions before you set up your machine. See
	this Guide for trademarks and legal limitations.
Quick Setup Guide	Follow the instructions for setting up your	Printed / In the box
	machine and installing the drivers and software
	for the operating system and connection type
	you are using.
Basic User's Guide	Learn the basic Fax, Copy, Scan and	Printed / In the box
	PhotoCapture Center™ 1 operations and how to
	replace consumables. See troubleshooting tips.
Advanced User's Guide	Learn more advanced operations: Fax, Copy,	PDF file / CD-ROM
	security features, printing reports and performing
	routine maintenance.
Software User's Guide	Follow these instructions for Printing, Scanning,	PDF file / CD-ROM
	Network Scanning, PhotoCapture Center™ 1,
	Remote Setup (MFC-J625DW only), PC-Fax,
	Web Services (Scan), and using the Brother
	ControlCenter utility.
Network Glossary	This Guide provides basic information about	PDF file / CD-ROM
	advanced network features of Brother machines
	along with explanations about general
	networking and common terms.
Network User's Guide	This Guide provides useful information about	PDF file / CD-ROM
	wireless network settings and security settings
	using the Brother machine. You can also find
	supported protocol information for your machine
	and detailed troubleshooting tips.
Mobile Print/Scan Guide	This Guide provides useful information about	PDF file / Brother
	printing data from your mobile phone and	Solutions Center 2
	transmitting scanned data from the Brother
	machine to your mobile phone.

1MFC-J625DW only

2Visit us at http://solutions.brother.com/.

i

Table of Contents
1	General setup	1
	IMPORTANT NOTE...............................................................................................	1
	Memory storage.....................................................................................................	1
	Volume Settings.....................................................................................................	1
	Ring Volume ....................................................................................................	1
	Beeper Volume................................................................................................	2
	Speaker Volume ..............................................................................................	2
	Automatic Daylight Saving Time............................................................................	3
	Sleep Mode ...........................................................................................................	3
	LCD screen............................................................................................................	4
	LCD Contrast...................................................................................................	4
	Setting the backlight brightness.......................................................................	4
	Setting the Dim Timer for the backlight ...........................................................	5
	Mode Timer............................................................................................................	5
2	Security features	6
	TX Lock .................................................................................................................	6
	Setting and changing the TX Lock password ..................................................	6
	Turning TX Lock on/off ....................................................................................	7
3	Sending a fax	8
	Additional sending options.....................................................................................	8
	Sending faxes using multiple settings .............................................................	8
	Stop faxing.......................................................................................................	8
	Contrast ...........................................................................................................	8
	Changing fax resolution...................................................................................	9
	Setting your changes as the new default.........................................................	9
	Restoring fax settings to the factory settings.................................................	10
	Additional sending operations..............................................................................	10
	Sending a fax manually .................................................................................	10
	Sending a fax at the end of a conversation ...................................................	11
	Dual Access (Black & White only) .................................................................	11
	Broadcasting (Black & White only) ................................................................	11
	Real Time Transmission................................................................................	12
	Overseas Mode .............................................................................................	13
	Delayed Faxing (Black & White only) (MFC-J625DW only) ..........................	13
	Delayed Batch Transmission (Black & White only)
	(MFC-J625DW only)..................................................................................	14
	Checking and canceling waiting jobs.............................................................	14
	Polling overview (MFC-J625DW only) .................................................................	15
	Polled Transmit (Black & White only) ............................................................	15

ii

4	Receiving a fax	16
	Memory Receive (Black & White only) (MFC-J625DW only)	...............................16
	Receiving faxes into memory when paper tray is empty ...............................	16
	Fax Forwarding..............................................................................................	16
	Paging ...........................................................................................................	17
	Fax Storage ...................................................................................................	18
	Printing a fax from the memory .....................................................................	18
	PC-Fax Receive (Windows® only).................................................................	19
	Turning off Memory Receive operations........................................................	20
	Changing Memory Receive operations .........................................................	20
	Remote Retrieval (MFC-J625DW only) ...............................................................	21
	Setting a Remote Access Code.....................................................................	21
	Using your Remote Access Code..................................................................	21
	Remote Fax commands ................................................................................	22
	Retrieving fax messages ...............................................................................	23
	Changing your Fax Forwarding number ........................................................	23
	Additional receiving operations............................................................................	24
	Printing a reduced incoming fax ....................................................................	24
	Receiving a fax at the end of a conversation.................................................	24
	Polling overview (MFC-J625DW only) .................................................................	25
	Polling receive ...............................................................................................	25
5	Dialing and storing numbers	27
	Voice operations ..................................................................................................	27
	Tone or Pulse (Canada only).........................................................................	27
	Fax/Tel mode.................................................................................................	27
	Caller ID.........................................................................................................	27
	Special line considerations ............................................................................	28
	Additional dialing operations................................................................................	30
	Outgoing Call.................................................................................................	30
	Caller ID history .............................................................................................	30
	Dialing access codes and credit card numbers .............................................	31
	Additional ways to store numbers........................................................................	32
	Storing Speed Dial numbers from Outgoing Calls.........................................	32
	Storing Speed Dial numbers from the Caller ID history.................................	33
	Setting up Groups for Broadcasting ..............................................................	34
6	Printing reports	36
	Fax reports...........................................................................................................	36
	Transmission Verification Report...................................................................	36
	Fax Journal (activity report) ...........................................................................	36
	Reports ................................................................................................................	37
	How to print a report ......................................................................................	37

iii

7	Making copies	38
	Copy settings .......................................................................................................	38
	Stop copying..................................................................................................	38
	Changing copy quality ...................................................................................	38
	Enlarging or reducing the copied image ........................................................	39
	Making N in 1 copies or a poster (Page Layout) ...........................................	40
	2 in 1 ID Copy................................................................................................	41
	Sorting copies using the ADF (MFC-J625DW only) ......................................	42
	Adjusting Density...........................................................................................	42
	Duplex (2-sided) copying (MFC-J625DW only) .............................................	43
	Setting your changes as the new default.......................................................	44
	Restoring all settings to the factory settings ..................................................	44
8	PhotoCapture Center™: Printing photos from a memory card or
	USB Flash memory drive (MFC-J625DW only)	45
	PhotoCapture Center™ operations .....................................................................	45
	Memory cards, USB Flash memory drive and folder structures ....................	45
	Print Images.........................................................................................................	46
	Print Index (Thumbnails) ...............................................................................	46
	Printing Photos ..............................................................................................	47
	Printing All Photos .........................................................................................	47
	DPOF printing................................................................................................	48
	PhotoCapture Center™ print settings..................................................................	48
	Print Quality ...................................................................................................	48
	Paper options ................................................................................................	49
	Adjusting Brightness, Contrast and Color......................................................	50
	Cropping ........................................................................................................	51
	Borderless printing.........................................................................................	52
	Print Date.......................................................................................................	52
	Setting your changes as the new default.......................................................	52
	Restoring all settings to the factory settings ..................................................	53
	Scan to a memory card or USB Flash memory drive ..........................................	53
	How to set a new default ...............................................................................	53
	How to reset to the factory settings ...............................................................	54
9	Printing photos from a camera (MFC-J625DW only)	55
	Printing photos directly from a PictBridge camera...............................................	55
	PictBridge requirements ................................................................................	55
	Setting your digital camera ............................................................................	55
	Printing Images..............................................................................................	56
	DPOF printing................................................................................................	57
	Printing photos directly from a digital camera (without PictBridge)......................	57
	Printing Images..............................................................................................	58

iv

A	Routine maintenance	59
	Cleaning and checking the machine....................................................................	59
	Cleaning the outside of the machine .............................................................	59
	Cleaning the machine’s printer platen ...........................................................	60
	Cleaning the paper feed rollers .....................................................................	61
	Cleaning the paper pick-up rollers.................................................................	62
	Checking the ink volume ...............................................................................	63
	Packing and shipping the machine ......................................................................	63
B	Glossary	66
C	Index	70

v

1 General setup

IMPORTANT NOTE	1

In this manual, the screen messages of the MFC-J625DW are used unless specified.

Most of the illustrations in this User's Guide show the MFC-J625DW.

Memory storage

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Overseas Mode) will be lost. If you have chosen Set New Default or

Favorite Settings for your FAX,

SCAN 1, COPY or PHOTO 1 preferred settings, those settings will not be lost. You may have to reset the date and time.

1 MFC-J625DW only

Volume Settings

Ring Volume

You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it.

Setting the Ring Volume from the menu

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display Volume. e Press Volume.

f Press s or t to display Ring. g Press Ring.

h Press s or t to display Low, Med, High or Off, and then press the option you want.

i Press Stop/Exit.

1

Chapter 1

Beeper Volume

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax.

You can choose a range of beeper volume levels, from High to Off.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display Volume. Press Volume.

e Press s or t to display Beeper. f Press Beeper.

g Press s or t to display Low, Med, High or Off, and then press the option you want.

h Press Stop/Exit.

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display Volume. e Press Volume.

f Press s or t to display Speaker. g Press Speaker.

h Press s or t to display Low, Med, High or Off, and then press the option you want.

i Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook.

a Press Hook on the control panel. b Press or Stop/Exit.

c Press or on the screen.

Each button press changes the volume to the next setting.

d Press Hook on the control panel.

2

Automatic Daylight

Saving Time

You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the

Date&Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display

Auto Daylight.

e Press Auto Daylight. f Press On (or Off).

g Press Stop/Exit.

General setup

Sleep Mode

You can choose how long the machine must

1

be idle (up to 60 minutes) before it goes into Sleep Mode. The timer will restart if any operation is carried out on the machine.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display Sleep Mode. e Press Sleep Mode.

f Press s or t to display 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or

60Mins to choose the length of time the machine is idle before entering sleep mode. Press the option you want.

g Press Stop/Exit.

3

Chapter 1

LCD screen

LCD Contrast

You can adjust the LCD contrast. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display

LCD Settings.

e Press LCD Settings.

f Press s or t to display

LCD Contrast.

g Press LCD Contrast.

h Press d to increase the contrast and press c to decrease the contrast. Press OK.

i Press Stop/Exit.

Setting the backlight brightness

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display

LCD Settings.

e Press LCD Settings.

f Press s or t to display Backlight. g Press Backlight.

h Press s or t to display Light, Med or Dark, and then press the option you want.

i Press Stop/Exit.

4

Setting the Dim Timer for the backlight

You can set how long the LCD backlight stays on after you go back to the Ready screen.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display

LCD Settings.

e Press LCD Settings.

f Press s or t to display Dim Timer. g Press Dim Timer.

h Press s or t to display 10Secs,

20Secs, 30Secs or Off, and then press the option you want.

i Press Stop/Exit.

General setup

Mode Timer

The machine has four temporary mode keys 1 on the control panel: FAX, SCAN, COPY and PHOTO (MFC-J625DW only). You can

change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to FAX mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu.

b Press s or t to display

General Setup.

c Press General Setup.

d Press s or t to display Mode Timer. e Press Mode Timer.

f Press s or t to display 0Sec, 30Secs,

1Min, 2Mins, 5Mins or Off, and then press the option you want.

g Press Stop/Exit.

5

2 Security features

TX Lock

TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will still be sent even if you turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations are available:

Receiving faxes

Fax Forwarding (MFC-J625DW only)

(If Fax Forwarding was already On)

Paging (MFC-J625DW only)

(If Paging was already On)

Remote Retrieval (MFC-J625DW only)

(If Fax Storage was already On)

PC-Fax Receive 1 (MFC-J625DW only)

(If PC-Fax Receive was already On)

1While the TX Lock feature is turned on, your machine will receive faxes and store them in its memory. Then, when TX Lock is turned off, the faxes will automatically be sent to your chosen PC.

While TX Lock is On, the following operations are NOT available:

Sending faxes

Copying

PC printing

Scanning

PhotoCapture (MFC-J625DW only)

Operation from the control panel

Note

If you forget the TX Lock password, please call Brother Customer Service. (uuBasic User’s Guide: Brother numbers)

Setting and changing the TX Lock password

Note

If you have already set the password, you will not need to set it again.

Setting the password

Make a careful note of your password. a Press Menu.

b Press s or t to display Fax. c Press Fax.

d Press s or t to display

Miscellaneous.

e Press Miscellaneous.

f Press s or t to display TX Lock. g Press TX Lock.

h Enter a 4-digit number for the password by pressing the buttons on the screen. Press OK.

i When the screen shows Verify, re-enter the password by pressing the buttons on the screen.

Press OK.

j Press Stop/Exit.

6

Changing the password a Press Menu.

b Press s or t to display Fax. c Press Fax.

d Press s or t to display

Miscellaneous.

e Press Miscellaneous.

f Press s or t to display TX Lock. g Press TX Lock.

h Press Set Password.

i Enter the 4-digit number of the current password by pressing the buttons on the screen.

Press OK.

j Enter a 4-digit number for the new password by pressing the buttons on the screen.

Press OK.

k When the screen shows Verify, re-enter the new password by pressing the buttons on the screen.

Press OK.

l Press Stop/Exit.

Security features

Turning TX Lock on/off

Turning TX Lock on

a Press Menu.

2

b Press s or t to display Fax. c Press Fax.

d Press s or t to display

Miscellaneous.

e Press Miscellaneous.

f Press s or t to display TX Lock. g Press TX Lock.

h Press Set TX Lock.

i Enter the registered 4-digit password by pressing the buttons on the screen. Press OK.

The machine goes offline and the screen shows TX Lock Mode.

Turning TX Lock off

a Press Unlock.

b Enter the registered 4-digit password by pressing the buttons on the screen. Press OK.

TX Lock is automatically turned off.

Note

If you enter the wrong password, the screen shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

7

3 Sending a fax

Additional sending options

Sending faxes using multiple settings

When you send a fax you can choose a combination of settings, such as

Fax Resolution, Contrast,

Glass ScanSize, and Real Time TX.

You can also choose: History,

Speed Dial, Broadcasting,

Delayed Fax 1, Batch TX 1,

Polled TX 1, Polling RX 1,

Overseas Mode, Set New Default, and Factory Reset.

Some settings are only available when sending black & white faxes.

1 MFC-J625DW only.

a Press (FAX).

The screen shows:

b Press Options.

c Press s or t to display the setting you want to change. When the setting is displayed, press it.

d Press s or t to display the available options, and then press the option you want.

e Repeat steps c to d to change more settings.

Note

•Most settings are temporary and the machine returns to its default settings after you send a fax.

•You can save some of the settings you use most often by setting them as the default. These settings will stay until you change them again. (See Setting your changes as the new default uu page 9.)

Stop faxing

To stop faxing, press Stop/Exit.

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Choose Light when sending a light document. Choose Dark when sending a dark document.

a Press (FAX).

b Press Options.

c Press s or t to display Contrast. d Press Contrast.

e Press s or t to display Auto, Light or Dark, and then press the option you want.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

•When you send a color fax.

•When you choose Photo as the Fax Resolution.

8

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution.

a Press (FAX).

b Press Options.

c Press s or t to display

Fax Resolution.

d Press Fax Resolution.

e Press s or t to display the resolution options, and then press the option you want.

Note

You can choose four different resolution settings for black & white faxes and two for color faxes.

Black & White

Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of gray or is a
	photograph. Photo has the
	slowest transmission.
Color
Standard	Suitable for most typed
	documents.
Fine	Use when the document is a
	photograph. The transmission
	time is slower than Standard
	resolution.

If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.

Sending a fax

Setting your changes as the new default

You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSize and Real Time TX you
use most often by setting them as default.
These settings will stay until you change		3
them again.
a Press	(FAX).
b Press Options.

c Press s or t to choose the setting you want to change, and then press your new option.

Repeat this step for each setting you want to change.

d After changing the last setting, press s or t to display Set New Default.

e Press Set New Default. f Press OK.

g Press Yes.

h Press Stop/Exit.

9

Chapter 3

Restoring fax settings to the factory settings

You can restore all the fax settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (FAX).

b Press Options.

c Press s or t to display

Factory Reset.

d Press Factory Reset. e Press Yes.

f Press Stop/Exit.

Additional sending operations

Sending a fax manually

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

Note

To send a multiple page fax, use the ADF. (MFC-J625DW only)

a Press (FAX). b Load your document.

c To listen for a dial tone, press Hook. d Dial the fax number.

e When you hear the fax tone, press

Black Start or Color Start.

If you are using the scanner glass, press Send on the screen to send the fax.

10

Sending a fax at the end of a conversation

At the end of a conversation, you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Press (FAX). c Load your document.

d Press Black Start or Color Start.

If you are using the scanner glass, press Send to send the fax.

e Replace the handset of the external phone.

Dual Access

(Black & White only)

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The screen shows the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning a document, press

Stop/Exit to cancel or Black Start to send the scanned pages.

Sending a fax

Broadcasting (Black & White only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups and Speed Dial numbers in the same broadcast.

After the broadcast is finished, a Broadcast	3
Report will be printed.

Before you begin the broadcast

Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (uuBasic User’s Guide:

Storing Speed Dial numbers)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored Speed Dial numbers for easier dialing. (See Setting up Groups for Broadcasting uu page 34.)

How to broadcast a fax

a Press (FAX). b Load your document. c Press Options.

d Press s or t to display

Broadcasting.

e Press Broadcasting.

f Press

Add number from SpeedDial. Press to search by Alphabetical Order or Numerical Order. Press the check boxes of the numbers you want to add to the broadcast. After you have checked all the numbers you want, press OK.

g Press OK.

11

Chapter 3

h Press Black Start.

Faxing from the ADF

The machine starts scanning and sending the document.

Faxing from the scanner glass

When the screen asks you

Next Page?, do one of the following:

To send a single page, press

No (Send) (or press Black Start again).

The machine starts sending the document.

To send more than one page, press Yes and place the next page on the scanner glass.

Press OK.

The machine starts scanning the page. (Repeat this step for each additional page.)

Note

•If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 40 (MFC-J280W) or

200 (MFC-J625DW) different numbers.

•The machine’s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum number available, you will not be able to use dual access and delayed fax.

•If the Out of Memory message appears, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the machine’s memory.

Canceling a Broadcast in progress

a Press Stop/Exit.

b Do one of the following:

To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the button that displays the number being dialed. Go to step d.

To exit without canceling, press

Stop/Exit.

c When the screen asks if you want to cancel the entire broadcast, do one of the following:

Press Yes to confirm.

To exit without canceling, press No or Stop/Exit.

d Do one of the following:

To cancel the current job, press Yes.

To exit without canceling, press No or Stop/Exit.

Real Time Transmission

When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can do this by turning on Real Time TX.

a Press (FAX). b Load your document. c Press Options.

d Press s or t to display

Real Time TX.

12

e Press Real Time TX.

f Press On.

g Press so you can continue sending your fax.

Note

•If you are sending a color fax or if the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). Faxes cannot be sent from the scanner glass until you clear some of the memory.

•In Real Time Transmission, the automatic redial feature does not work when you are using the scanner glass.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

a Press (FAX). b Load your document. c Press Options.

d Press s or t to display

Overseas Mode.

e Press Overseas Mode. f Press On (or Off).

g Press so you can continue sending your fax.

Sending a fax

Delayed Faxing (Black & White only) (MFC-J625DW only)

You can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will

be sent at the time of day you enter in step g. 3 a Press (FAX).

b Load your document. c Press Options.

d Press s or t to display Delayed Fax. e Press Delayed Fax.

f Press On.

g Enter the time you want the fax to be sent (in 24-hour format) by pressing the buttons on the screen.

(For example, enter 19:45 for 7:45 PM.) Press OK.

Note

•When you set 12h Clock in the Date&Time setting, enter the time in 12-hour format.

•The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

h Press , and then enter the fax number and press Black Start.

13

Chapter 3

Delayed Batch Transmission (Black & White only) (MFC-J625DW only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (FAX).

b Press Options.

c Press s or t to display Batch TX. d Press Batch TX.

e Press On.

f Press Stop/Exit.

Checking and canceling waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job.

(If there are no jobs, the screen shows

No Jobs Waiting.) a Press Menu.

b Press s or t to display Fax. c Press Fax.

d Press s or t to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the screen.

f Press s or t to scroll through the jobs and press the job you want to cancel. Press OK.

g Do one of the following:

To cancel, press Yes.

If you want to cancel another job go to step f.

To exit without canceling, press No.

h When you are finished, press Stop/Exit.

14

Polling overview (MFC-J625DW only)

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polled Transmit (Black & White only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs uu page 14.)

Setup for polled transmit

a Press (FAX). b Load your document. c Press Options.

d Press s or t to display Polled TX. e Press Polled TX.

f Press On (or Off).

g Press Black Start.

h If you are using the scanner glass, the screen will prompt you to choose one of the following options:

Press Yes to scan another page. Go to step i.

Press No (Send) or Black Start to send the document.

Sending a fax

i Place the next page on the scanner glass and press OK. Repeat steps h and i for each additional page.

Your machine will automatically send the fax.

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4 Receiving a fax

Memory Receive (Black & White only) (MFC-J625DW only)

You can only use one Memory Receive operation at a time:

Fax Forwarding

Paging

Fax Storage

PC-Fax Receive

Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the screen. (See Changing Memory Receive operations uu page 20.)

Receiving faxes into memory when paper tray is empty

As soon as the paper tray becomes empty during fax reception, the screen shows No Paper Fed. Put some paper in the

paper tray. (uuBasic User’s Guide: Loading paper and other print media)

If you don't put paper in the paper tray, the machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Further incoming faxes will also be stored in memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Fax Forwarding

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press Menu.

b Press s or t to display Fax. c Press Fax.

d Press s or t to display

Setup Receive.

e Press Setup Receive.

f Press s or t to display

Memory Receive.

g Press Memory Receive.

h Press s or t to display Fax Forward. i Press Fax Forward.

j Enter the forwarding number (up to

20 digits) by pressing the buttons on the screen.

Press OK.

k Press Backup Print:On or Backup Print:Off.

IMPORTANT

•If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

•When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed.

l Press Stop/Exit.

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Paging

When you choose Paging, your machine dials the cell phone or pager number you have programmed. This activates your cell phone or pager so you will know that you have a fax message in the memory.

If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.

a Press Menu.

b Press s or t to display Fax. c Press Fax.

d Press s or t to display

Setup Receive.

e Press Setup Receive.

f Press s or t to display

Memory Receive.

g Press Memory Receive.

h Press s or t to display Paging. i Press Paging.

j Enter your cell phone or pager number followed by # # (up to 20 digits). Press OK.

Do not include the area code if it is the same as that of your machine.

For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #.

Receiving a fax

k Do one of the following:

If you are programming your cell phone number and do not need to enter a PIN, press OK.

If your pager needs a PIN, enter the PIN, press #, press PAUSE, and then enter your fax number followed by

# #.

Press OK.

For example, press:

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1 2 3 4 5 # PAUSE 1 8 0 0 5 5 5 6 7 8

9 # #

If you do not need a PIN, press:

PAUSE, and then enter your fax number followed by # #. Press OK. For example, press:

PAUSE 1 8 0 0 5 5 5 6 7 8 9 # #

l Press Stop/Exit.

Note

You cannot change a paging number or PIN remotely.

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Chapter 4

Fax Storage

If you choose Fax Storage, your machine stores received faxes in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have turned on Fax Storage, a backup copy will automatically be printed at the machine.

a Press Menu.

b Press s or t to display Fax. c Press Fax.

d Press s or t to display

Setup Receive.

e Press Setup Receive.

f Press s or t to display

Memory Receive.

g Press Memory Receive.

h Press s or t to display Fax Storage. i Press Fax Storage.

j Press Stop/Exit.

Note

Color faxes cannot be stored in the memory. When you receive a color fax, your machine prints the color fax at your machine.

Printing a fax from the memory

If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. (See Memory Receive (Black & White only) (MFC-J625DW only) uu page 16.)

a Press Menu.

b Press s or t to display Fax.

c Press Fax.

d Press s or t to display Print Fax. e Press Print Fax.

f Press Start.

g Press Stop/Exit.

Note

When you print a fax from the memory, the fax data will be erased.

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