Brother MFC-9465CDN BASIC USER’S GUIDE [zh]

BASIC USER’S GUIDE

MFC-9465CDN

Version 0

CHN-ENG

To create a better environment

Please cooperate Firstly, thank you very much indeed for using our Brother products! Brother focuses on the earth environment concerned. And make a basic policy which is to concern

about the earth environment, including any workflow from product development to discard. The local citizen should be responsible for local society and its environment during these environment protection activities.

Therefore, we hope you'll take part in this environment plan, and pay attention to environment protection points as below while discarding used consumables.

1 Please deliver the used package materials to relevant waste disposaloffice for recycle. 2 When you discard used consumables, please follow and carry on relevant local regulations

properly.

3 When the machine need replacing parts for the maintenance and repair, please discard used

circuit boards, used electrical parts and products as disposed electrical materials. 4 The power consumption is 0 W after you turn off the machine and unplug it from the AC outlet. 5 Some parts in the machine can be used on the same series model machines which produced

by the same factory. Note: If you want to replace the parts, please contact your local Brother repair station.

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions before

you set up your machine.

Quick Setup Guide Read this Guide first. Follow the instructions

for setting up your machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and Direct

Print operations and how to replace consumables. See troubleshooting tips.

Advanced User's Guide

Software User's Guide

Network Glossary This Guide provides basic information about

Learn more advanced operations: Fax, Copy, security features, printing reports and performing routine maintenance.

Follow these instructions for Printing, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

advanced network features of Brother machines along with general networking and common terms.

Printed / In the box

For Chinese: Printed / In the box For Chinese English: PDF file /

Documentation CD-ROM / In the box

For Chinese: Printed / In the box For Chinese English: PDF file /

Documentation CD-ROM / In the box

PDF file / Documentation CD-ROM / In the box

Network User's Guide

This Guide provides useful information of wired and wireless network settings and security settings using Brother machine. You can also find supported protocol information for your machine and the detailed troubleshooting tips.

PDF file / Documentation CD-ROM / In the box

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation.......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide.........................................................................................1

Viewing Documentation...................................................................................1

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................3

Control panel overview ..........................................................................................4

Data LED indications .......................................................................................7

Volume settings .....................................................................................................8

Ring volume.....................................................................................................8

Beeper volume ................................................................................................8

Speaker volume...............................................................................................8

2 Loading paper 9

)................................................................3

Loading paper and print media..............................................................................9

Loading paper in the standard paper tray........................................................9

Loading paper in the multi-purpose tray (MP tray) ........................................11

Unscannable area .........................................................................................16

Unprintable area when printing from a computer ..........................................16

Paper settings......................................................................................................17

Paper Type ....................................................................................................17

Paper Size .....................................................................................................17

Tray Use in copy mode..................................................................................18

Tray Use in fax mode ....................................................................................18

Tray Use in print mode ..................................................................................19

Acceptable paper and other print media..............................................................19

Recommended paper and print media ..........................................................19

Type and size of paper ..................................................................................19

Handling and using special paper .................................................................21

3 Loading documents 24

How to load documents .......................................................................................24

Using the automatic document feeder (ADF) ................................................24

Using the scanner glass ................................................................................25

4 Sending a fax 26

How to send a fax................................................................................................26

Faxing Letter size documents from the scanner glass ..................................27

Color fax transmission ...................................................................................27

Cancelling a fax in progress ..........................................................................27

Transmission verification report.....................................................................28

5 Receiving a fax 29

Receive modes....................................................................................................29

Using receive modes ...........................................................................................30

Receive Mode settings ........................................................................................31

Ring Delay.....................................................................................................31

F/T Ring Time (Fax/Tel mode only)...............................................................31

Fax Detect .....................................................................................................32

6 Telephone and external devices 33

Connecting an external TAD................................................................................33

Connections...................................................................................................33

Recording an outgoing message (OGM).......................................................34

Multi-line connections (PABX).......................................................................34

External and extension telephones......................................................................34

Connecting an external or extension telephone ............................................34

Operation from external or extension telephones..........................................35

For Fax/Tel mode only...................................................................................35

Using a non-Brother cordless external handset ............................................35

Using Remote Codes ....................................................................................35

7 Dialling and storing numbers 37

How to dial...........................................................................................................37

Manual dialling...............................................................................................37

One Touch dialling.........................................................................................37

Speed dialling................................................................................................37

Search ...........................................................................................................38

Fax redial.......................................................................................................38

Storing numbers ..................................................................................................39

Storing a pause .............................................................................................39

Storing One Touch Dial numbers ..................................................................39

Storing Speed Dial numbers..........................................................................40

Changing One Touch and Speed Dial numbers............................................40

Deleting One Touch and Speed Dial numbers..............................................41

Tone or Pulse ................................................................................................42

8 Making copies 43

How to copy.........................................................................................................43

Stop copying..................................................................................................43

Copy settings.................................................................................................43

iii

9 Printing data from a USB Flash memory drive or digital camera

supporting mass storage 44

Creating a PRN or PostScript® 3™ file for direct printing....................................44

Printing data directly from the USB Flash memory drive or

digital camera supporting mass storage...........................................................45

10 How to print from a computer 47

Printing a document.............................................................................................47

11 How to scan to a computer 48

Scanning a document..........................................................................................48

Scanning using the scan key...............................................................................48

Scanning using a scanner driver .........................................................................49

A Routine maintenance 50

Replacing the consumable items.........................................................................50

Replacing a Toner cartridge ..........................................................................54

Replacing the drum unit.................................................................................60

Replacing the belt unit ...................................................................................67

Replacing the waste toner box ......................................................................72

Cleaning and Checking the machine...................................................................79

Cleaning the outside of the machine .............................................................79

Cleaning the scanner glass ...........................................................................80

Cleaning the laser scanner windows .............................................................81

Cleaning the corona wires .............................................................................85

Cleaning the drum unit ..................................................................................89

Cleaning the paper pick-up rollers.................................................................95

Calibration .....................................................................................................96

Auto Registration ...........................................................................................97

Manual Registration.......................................................................................97

Frequency (Color Correction) ........................................................................98

B Troubleshooting 99

Error and maintenance messages.......................................................................99

Transferring your faxes or Fax Journal report .............................................106

Document Jams and Paper Jams......................................................................107

Document is jammed in the top of the ADF unit..........................................107

Document is jammed under the document cover ........................................107

Removing small documents jammed in the ADF.........................................108

Document is jammed at the output tray.......................................................108

Paper is jammed in the MP tray ..................................................................109

Paper is jammed in paper tray 1 or tray 2 ...................................................110

Paper is jammed at the back of the machine ..............................................111

Paper is jammed inside the machine...........................................................113

Paper is jammed underneath paper tray 1 ..................................................117

If you are having difficulty with your machine ....................................................118

Setting Dial Tone detection .........................................................................126

Telephone line interference.........................................................................126

Improving the print quality..................................................................................127

Machine Information ..........................................................................................134

Checking the Serial Number........................................................................134

Reset functions............................................................................................134

How to reset the machine............................................................................135

C Menu and features 136

On-screen programming....................................................................................136

How to access the menu mode ...................................................................136

Menu table.........................................................................................................137

Entering text ......................................................................................................155

D Specifications 157

General..............................................................................................................157

Document Size ..................................................................................................159

Print media.........................................................................................................160

Fax.....................................................................................................................162

Copy ..................................................................................................................163

Scanner .............................................................................................................164

Printer ................................................................................................................165

Interfaces...........................................................................................................166

Direct Print feature.............................................................................................167

Computer requirements ....................................................................................168

Consumable items.............................................................................................170

Network (LAN) ...................................................................................................171

E Index 172

Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User's Guide explains the following features and operations. You can view the Advanced User's Guide on the Documentation CD-ROM.

1 General setup

Memory storage Ecology features LCD Contrast Mode Timer Setting the Fax Logic (sending and receiving sequence) Dial prefix

2 Security features

Secure Function Lock 2.0 Setting Lock Restricting dialling

3 Sending a fax

Additional sending options Additional sending operations Polling overview

4 Receiving a fax

A Routine maintenance

Cleaning and checking the machine Replacing periodic maintenance parts Packing and shipping the machine

B Options

Optional paper tray (LT-300CL) Memory board

C Glossary

D Index

Remote Fax Options (black&white only) Additional receiving operations Polling overview

5 Dialling and storing numbers

Additional dialling operations Additional ways to store numbers

6 Printing reports

Fax reports Reports

7 Making copies

Copy settings Duplex (2-sided) copying

Note

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on

the machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier New

WARNING

Courier New font identifies the messages shown on the LCD of the machine.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Accessing the Advanced User’s Guide, Software User’s Guide and Network

User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features Fax, Copy, Printer, Scanner, PC-Fax and Network. When you are ready to learn detailed information about these operations, read the

Advanced User's Guide, Software User’s Guide, Network Glossary

and Network User’s Guide that are on the Documentation CD-ROM.

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Electrical Hazard icons alert you to a possible electrical shock.

Viewing Documentation 1

a Turn on your computer. Insert the

Documentation CD-ROM into your CD-ROM drive.

(Windows® users) If the screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click index.html.

b (Macintosh users) Double-click the

Documentation CD-ROM icon, and then double-click index.html.

Chapter 1

Note

c Click your country.

d Point to your language, point to

View Guide, and then click the guide you want to read.

• (Windows® users only) Your web browser may display a yellow bar at the top of the page that contains a security warning about Active X controls. For the page to display correctly you must click on the bar, click Allow Blocked Content, then click Yes in the Security Warning dialog box.

• (Windows

users only)1 For faster access, you can copy all user documentation in PDF format to a local folder on your computer. Point to your language, then click Copy to local disk.

Microsoft® Internet Explorer® 6.0 or greater.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

 Scanning

 ControlCenter

 Network Scanning

Presto! PageManager User’s Guide

Presto! PageManager must be downloaded and installed before use.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions

Your machine can be connected to a wired network. You can find basic setup instructions in the Quick Setup Guide. For more information about network setup please see the Network User's Guide on the Documentation CD-ROM.

General information

Accessing Brother

Support (Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

 To access our website, click Brother

Home Page.

 For the latest news and product support

information, click Brother Solutions Center.

 To visit our website for original Brother

Supplies, click Supplies Information.

 To access the Brother CreativeCenter for

FREE photo projects and printable downloads, click

Brother CreativeCenter.

) 1

Accessing Brother Support (Macintosh)

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click Presto! PageManager.

 For the latest news and product support

information, click Brother Solutions Center.

 To visit our website for original Brother

Supplies, click Supplies Information.

 To return to the main page, click Back or

if you have finished, click Exit.

Chapter 1

2011/01/01 15:00

Fax Only Dial & Start

34 521

13 12 11 10

Control panel overview

1 One Touch keys

These 8 keys give you instant access to 16 previously stored numbers.

Shift

Lets you access One Touch numbers 9 to 16 when held down.

2 FAX keys:

Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Mono or Color Start.

Also, press this key after you pick up the handset of an external telephone during the F/T ring (fast double-rings).

Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers or when dialling a number manually.

Resolution

Sets the resolution when sending a fax.

3 Error LED

Blinks in orange when the LCD displays an error or an important status message.

4 Duplex

You can choose Duplex to copy on both sides of the paper.

Also, this key enables automatic 2-sided (Duplex) fax sending when the machine is in Fax mode.

5LCD

Displays messages to help you set up and use your machine.

General information

2011/01/01 15:00

Fax Only Dial & Start

7865

10 9

6 Clear

Deletes entered data or lets you cancel the current setting.

Lets you access the Menu to program your settings in this machine.

Lets you store your settings in the machine.

Volume keys:

d or c

Press to scroll backwards or forwards through menu selections. Press to change the volume when in fax or standby mode.

a or b Press to scroll through the menus and options.

Speed Dial

Lets you access speed dial numbers directly.

Lets you look up numbers that are stored in memory.

7Dialpad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key temporarily switches the dialling mode from Tone to Pulse during a telephone call.

8 Stop/Exit

Stops an operation or exits from a menu.

9Start:

Color

Lets you start sending faxes or making copies in full color.

Mono

Lets you start sending faxes or making copies in black & white.

10 Mode keys:

FAX

Puts the machine in Fax mode.

SCAN

Puts the machine in Scan mode.

COPY

Puts the machine in Copy mode.

Chapter 1

11 COPY keys:

Options

You can quickly and easily choose temporary settings for copying.

Enlarge/Reduce

Reduces or enlarges copies.

Quality

Lets you change the quality for the next copy.

12 Data LED

The LED will flash depending on the machine status.

13 PRINT keys:

Direct

Lets you print data from a USB flash memory drive or a digital camera supporting mass storage directly to the machine.

(See Printing data from a USB Flash memory

drive or digital camera supporting mass storage on page 44.)

Secure

You can print data saved in the memory when you enter your four-digit password. (For details about using the Secure key, see the Software User's Guide.)

When using Secure Function Lock, you can switch restricted users by holding down Shift as you press Secure. (See Secure Function

Lock 2.0 in Chapter 2 of the Advanced User's Guide.)

Job Cancel

Cancels a programmed print job and clears it from the machine’s memory. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).

General information

Data LED indications 1

The Data LED (light emitting diode) will flash depending on the machine’s status.

LED Machine Status Description

Green

(blinking)

Green

Ready Mode The machine is ready to print, in sleep mode, there is no print

data, or the power switch is off.

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Data Remaining in

Print data remains in the machine memory.

Memory

Chapter 1

Volume settings

Ring volume 1

You can choose a range of ring volume levels, from High to Off.

While in Fax mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the ring volume through the menu:

a Press Menu, 1, 3, 1. b Press a or b to choose Off, Low, Med or

High. Press OK.

Speaker volume 1

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 3, 3. b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

Beeper volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 3, 2. b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

WARNING

Loading paper 2

Loading paper and print media

The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray.

When you put paper into the paper tray, note the following:

 If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

Loading paper in the standard paper tray 2

Printing on plain paper, thin paper or recycled paper from the standard

paper tray

a Pull the paper tray completely out of the

machine.

You can load up to 250 sheets for Tray 1 (Standard paper tray) and 500 sheets for Tray 2 (Optional lower tray). Paper can be loaded up to the maximum paper mark (b b b) on the sliding paper with guide. (For recommended paper to use, see Paper capacity of the paper trays on page 20.)

DO NOT touch the shaded parts shown in the illustration. These rollers may be rotating at high speed.

Chapter 2

b While pressing the green paper-guide

release lever (1), slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

d Put paper in the tray and make sure:

 The paper is below the maximum

paper mark (b b b) (1). Over filling the paper tray will cause

paper jams.

 The side to be printed on must be

face down.

 The paper guides touch the sides of

the paper so it will feed properly.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

e Put the paper tray firmly back in the

machine. Make sure that it is completely inserted into the machine.

f Lift up the support flap (1) to prevent

paper from sliding off the face down output tray or remove each page as soon as it comes out of the machine.

Loading paper

Loading paper in the multi-purpose tray (MP tray) 2

You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print or copy on thick paper, bond paper, labels or envelopes. (For recommended paper to use, see Paper capacity of the paper trays on page 20.)

Printing on plain paper, bond paper, labels or glossy paper from the MP tray

a Open the MP tray and lower it gently.

b Pull out the MP tray support and unfold

the flap (1).

Chapter 2

Note

c Put paper in the MP tray and make sure:

 The paper stays under the maximum

paper mark (1).

 The top of paper edge is positioned

between the arrows (2).

 The side to be printed on must be

face up with the leading edge (top of the paper) in first.

d Lift up the support flap to prevent paper

from sliding off the face down output tray, or remove each page as soon as it comes out of the machine.

When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

Loading paper

Printing on envelopes and thick paper from the MP tray

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

a Open the MP tray and lower it gently.

c Lift up the support flap to prevent

envelopes and thick sheets of paper from sliding off the face down output tray. If the support flap is closed you should remove each envelope as soon as it comes out of the machine.

b Pull out the MP tray support and unfold

the flap (1).

Chapter 2

d Put up to 3 envelopes or up to 25 sheets

of thick paper (163 g/m If you add more envelopes or paper it may cause a jam. Make sure:

 The top of envelope edge is

positioned between the arrows (1).

 The side to be printed on must be

face up.

) in the MP tray.

e Open the back cover (Face up output

tray).

f Pull down the two gray levers, one on

the left-hand side and one on the righthand side, to the envelope position as shown in the illustration below.

g Close the back cover. h Send the print data to the machine.

i When you have finished printing, open

Note

the back cover and reset the two gray levers which were pulled down in step f back to their original positions.

• Remove each printed envelope immediately to prevent a paper jam.

• If your thick paper curls during printing, put only one sheet at a time in the MP tray and open the back cover (back output tray) to let the printed pages exit to the back output tray.

• To easily remove a small printout from the output tray, lift up the scanner by using both hands as shown in the illustration.

Loading paper

• You can still use the machine while the scanner is up. To close the scanner, push it down with both hands.

Chapter 2

Note

Unscannable area 2

The scannable area depends on the settings in the application you are using. The figures below show unscannable areas.

Usage Document

Size

Top (1)

Bottom (1)

Left (2)

Right (2)

Fax Letter 4 mm 3.95 mm

A4 4 mm 1 mm

Copy Letter 4 mm 3.96 mm

A4 4 mm 2 mm

(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The area that cannot be printed on will vary by paper size.

Unprintable area when printing from a computer 2

When using the printer driver the printable area is smaller than the paper size. The figures below show unprintable areas.

Portrait Landscape

Windows® printer driver and Macintosh printer driver

BRScript printer driver for Windows

and Macintosh

14.23mm

24.23mm

The area that cannot be printed on may vary depending on the paper size and the printer driver you are using. The unprintable area shown above is for A4 size paper.

Loading paper

Note

Paper settings

Paper Type 2

Set up the machine for the type of paper you are using. This will give you the best print quality.

a Do one of the following:

 To set the paper type for the

MP Tray press Menu, 1, 2, 1, 1.

 To set the paper type for Tray#1

press Menu, 1, 2, 1, 2.

 To set the paper type for Tray#2

press Menu, 1, 2, 1, 3 if you installed the optional tray.

Tray#2 appears only if the optional tray is installed.

a Do one of the following:

 To set the paper size for the

MP Tray press Menu, 1, 2, 2, 1.

 To set the paper size for Tray#1

press Menu, 1, 2, 2, 2.

 To set the paper size for Tray#2

press Menu, 1, 2, 2, 3 if you installed the optional tray.

Tray#2 appears only if the optional tray is installed.

b Press a or b to choose A4, Letter,

Legal, Executive, A5, A5 L, A6, B5, B6, Folio, 16K(195x270mm), 16K(184x260mm), 16K(197x273mm)

or Any. Press OK.

c Press Stop/Exit.

b Press a or b to choose Thin, Plain,

Thick, Thicker, Recycled Paper or Glossy Paper. Press OK.

c Press Stop/Exit.

You can choose Glossy Paper for MP Tray.

Paper Size 2

You can use the following sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A5 L, A6, B5, B6 and Folio and the following sizes for printing faxes: A4, Letter, Legal, Folio (8.5 in. × 13 in.), 16K (195 × 270mm), 16K (184 × 260mm) and 16K (197 × 273mm).

•The Any option appears only when you choose the MP tray.

• If you choose Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting. You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies. You must choose one of the other available Paper Size selections for the MP tray.

• A5 L and A6 size are not available for Tray#2.

• 16K(195x270mm), 16K(184x260mm) and 16K(197x273mm) size are not available for Tray#1 and Tray#2.

When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document or an incoming fax on the page.

Chapter 2

Note

Tray Use in copy mode 2

You can change the priority tray that the machine will use for printing copies.

When you choose Tray#1 Only, MP Only

or Tray#2 Only

, the machine pulls the paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

To change the tray setting follow the instructions below:

a Press Menu, 1, 5, 1. b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

, MP Only,

or T1>T21>MP.

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

c Press Stop/Exit.

• When loading the documents in the ADF and MP>T1>T2 or T1>T2>MP is selected, the machine looks for the tray with the most suitable paper and pulls paper from that tray. If no tray has suitable paper, the machine pulls paper from the higher priority tray.

Tray Use in fax mode 2

You can change the default tray that the machine will use for printing received faxes.

When you choose Tray#1 Only, MP Only

or Tray#2 Only paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

When you choose T1>T2 pulls paper from Tray #1 until it is empty, then from Tray #2, and then from the MP tray.

When you choose MP>T1>T2 pulls paper from the MP tray until it is empty, then from Tray #1, and then from Tray #2.

• You can use four sizes of paper for printing faxes: A4, Letter, Legal or Folio. When a suitable size is not in any of the trays received faxes will be stored in the machine’s memory and Size mismatch will appear on the LCD. (For details, see Error and maintenance messages on page 99.)

• If the tray is out of paper and received faxes are in the machine’s memory, No Paper will appear on the LCD. Insert paper in the empty tray.

, the machine pulls the

>MP, the machine

, the machine

• When using the scanner glass, your document is copied from the higher priority tray even if more suitable paper is in another paper tray.

a Press Menu, 1, 5, 2. b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

, MP Only,

or T1>T21>MP.

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

c Press Stop/Exit.

Loading paper

Tray Use in print mode 2

You can change the default tray the machine will use for printing from your computer.

a Press Menu, 1, 5, 3. b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

, MP Only,

or T1>T21>MP.

c Press Stop/Exit.

Acceptable paper and other print media

Print quality may vary according to the type of paper you are using.

You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, glossy paper, labels or envelopes.

For best results, follow the instructions below:

 DO NOT put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

Recommended paper and print media 2

To get the best print quality, we suggest using the following paper.

Paper Type Item

Plain paper

APP Blue Flagship 70 g/m

APP Gold Flagship 80 g/m Advanced Agro Double A

80 g/m

Type and size of paper 2

The machine feeds paper from the installed

standard paper tray, multi-purpose tray or optional lower tray.

The name for the paper trays in the printer driver in this Guide are as follows:

Tray and optional unit Name

Standard paper tray Tray 1 Multi-purpose tray MP Tray Optional lower tray Tray 2

 For correct printing, you must choose the

same paper size from your software application as the paper in the tray.

 Avoid touching the printed surface of the

paper immediately after printing.

 Before you buy a lot of paper, test a small

quantity to make sure the paper is suitable.

Chapter 2

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray (Tray 1)

Multi-purpose Tray (MP Tray)

Optional lower Tray (Tray 2)

A4, Letter, Legal

, B5, Executive, A5, A5 (Long Edge), A6, B6,

Folio Width: 69.8 to 216 mm

Length: 116 to 406.4 mm

A4, Letter, Legal, B5, Executive, A5, B6,

Folio

Plain paper, Thin paper and Recycled paper

Plain paper, Thin paper, Thick paper, Thicker paper, Bond paper, Recycled paper, Envelopes, Labels and Glossy paper.

Plain paper, Thin paper and Recycled paper

up to 250 [80 g/m

50 sheets [80 g/m 3 Envelopes 1 Glossy paper

up to 500 [80 g/m

]

Legal or Folio size paper are not available in some regions.

Folio size is 215.9 mm × 330.2 mm.

Handling and using special paper 2

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Some important guidelines when selecting paper are:

 DO NOT use inkjet paper because it may

cause a paper jam or damage your machine.

 Preprinted paper must use ink that can

withstand the temperature of the machine’s fusing process 392 degrees Fahrenheit (200 degrees centigrade).

 If you use bond paper, paper having a

rough surface or paper that is wrinkled or creased, the paper may exhibit degraded performance.

 When you are using glossy paper, put only

one sheet at a time in the MP tray to avoid a paper jam.

Types of paper to avoid 2

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

1 A curl of 2 mm or greater may cause

jams to occur.

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

If you use any of the types of paper listed, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

Chapter 2

IMPORTANT

Envelopes 2

Most envelopes designed for laser printers will be suitable for your machine. However, some envelopes may have feed and printquality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

We recommend that you print a test envelope to make sure the print results are what you want.

Types of envelopes to avoid 2

DO NOT use envelopes:

• that are damaged, curled, wrinkled or an unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• with windows, holes, cut-outs or perforations

• with glue on surface as shown in figure below

• with double flaps

• with each side folded as shown in figure below

If you use any of the types of envelopes listed above, they may damage your machine. This damage may not be covered under any Brother warranty or service agreement.

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing on them)

• that were previously printed by a laser machine

• that are pre-printed on the inside

• that cannot be arranged neatly when stacked

• that are made of paper that weighs more than the paper weight specifications for the machine

• with edges that are not straight or consistently square

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