Brother MFC-9460CDN, MFC-9465CDN Advanced User Guide

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ADVANCED USER’S GUIDE

MFC-9460CDN MFC-9465CDN

Not all models are available in all countries.

Version 0

UK/IRE

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions

before you set up your machine.

Quick Setup Guide Read this Guide first. Follow the

instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and

Direct Print operations and how to replace consumables. See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax,

Copy, security features, printing reports and performing routine maintenance.

Software User's Guide Follow these instructions for Printing,

Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

Network Glossary This Guide provides basic information

about advanced network features of Brother machines along with general networking and common terms.

Printed / In the box

For HUN/BUL/ROM/POL/SVK/CZE: PDF file / Documentation CD-ROM / In the box

PDF file / Documentation CD-ROM / In the box

Network User's Guide This Guide provides useful information of

wired and wireless network settings and security settings using Brother machine. You can also find supported protocol information for your machine and the detailed troubleshooting tips.

PDF file / Documentation CD-ROM / In the box

1 General Setup 1

Memory storage.....................................................................................................1

Automatic daylight savings time ............................................................................1

Ecology features....................................................................................................2

Toner Save ...................................................................................................... 2

Sleep Mode .....................................................................................................2

Deep Sleep mode............................................................................................ 2

LCD Contrast.........................................................................................................3

Mode Timer............................................................................................................3

2 Security features 4

Secure Function Lock 2.0......................................................................................4

Setting the password for the administrator .....................................................5

Changing the password for the administrator..................................................5

Setting up the public user mode ......................................................................5

Setting up restricted users...............................................................................6

Turning Secure Function Lock on/off...............................................................6

Switching Users............................................................................................... 7

Setting Lock........................................................................................................... 8

Setting up the password ..................................................................................8

Changing your Setting Lock password ............................................................9

Turning Setting Lock on/off..............................................................................9

Restricting dialling................................................................................................10

Dial pad restriction.........................................................................................10

One Touch restriction ....................................................................................10

Speed Dial restriction ....................................................................................10

3 Sending a fax 11

Additional sending options...................................................................................11

Changing a 2-sided fax layout .......................................................................11

Sending faxes using multiple settings ...........................................................11

Contrast.........................................................................................................12

Changing Fax Resolution ..............................................................................12

Additional sending operations..............................................................................13

Sending a fax manually ................................................................................. 13

Dual access (black & white only)...................................................................14

Broadcasting (black & white only) .................................................................14

Real Time Transmission................................................................................16

Overseas Mode .............................................................................................16

Delayed Fax (black & white only) ..................................................................17

Delayed batch transmission (black & white only) ..........................................17

Checking and cancelling waiting jobs............................................................18

Electronic cover page (black & white only)....................................................18

Polling overview...................................................................................................21

Polled transmit (black & white only)...............................................................21

4 Receiving a fax 23

Remote Fax Options (black & white only)............................................................23

Out of Paper Reception .................................................................................23

Fax Forwarding..............................................................................................23

Fax Storage ...................................................................................................24

PC-Fax Receive ............................................................................................24

Changing Remote Fax Options .....................................................................25

Remote retrieval ............................................................................................26

Remote fax commands..................................................................................29

Additional receiving operations............................................................................30

Printing a reduced incoming fax ....................................................................30

Duplex (2-sided) printing for Fax mode .........................................................30

Setting the Fax Receive Stamp (black & white only).....................................31

Setting the Print Density ................................................................................31

Printing a fax from the memory .....................................................................31

Polling overview...................................................................................................32

Polling receive ...............................................................................................32

Stop polling....................................................................................................33

5 Dialling and storing numbers 34

Telephone line services .......................................................................................34

BT Call Sign (U.K. only).................................................................................34

Additional dialling operations ...............................................................................34

Combining quick dial numbers ......................................................................34

Additional ways to store numbers........................................................................35

Setting up Groups for Broadcasting ..............................................................35

Changing Group numbers .............................................................................36

Deleting Group numbers ...............................................................................37

6 Printing reports 38

Fax reports...........................................................................................................38

Transmission verification report.....................................................................38

Fax Journal....................................................................................................38

Reports ................................................................................................................39

How to print a report ......................................................................................39

7 Making copies 40

Copy settings .......................................................................................................40

Stop copying..................................................................................................40

Enlarging or reducing the image copied ........................................................40

Improving copy quality...................................................................................41

Using the Options key ...................................................................................42

Sorting copies using the ADF ........................................................................43

Adjusting Contrast, Colour and Brightness....................................................43

Making N in 1 copies (page layout) ...............................................................45

2 in 1 ID Copy................................................................................................46

Tray selection ................................................................................................47

iii

Duplex (2-sided) copying.....................................................................................47

Duplex Copy (long edge flip) .........................................................................47

Advanced Duplex Copy (short edge flip) ....................................................... 49

A Routine maintenance 50

Cleaning and checking the machine....................................................................50

Checking the Page Counters.........................................................................50

Checking the remaining life of parts ..............................................................50

Replacing periodic maintenance parts.................................................................51

Packing and shipping the machine ......................................................................52

BOptions 60

Optional paper tray (LT-300CL)...........................................................................60

Memory board......................................................................................................60

SO-DIMM Types............................................................................................60

Installing extra memory .................................................................................61

C Glossary 63

DIndex 67

General Setup 1

Memory storage 1

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast, Overseas Mode) will be lost. Also, during a power failure the machine will retain the date and time and programed fax timer jobs (e.g. Delayed Fax) for up to 60 hours. Other fax jobs in the machine memory will not be lost.

Automatic daylight savings time

You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Autumn.

a Press Menu, 0, 2, 2. b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Chapter 1

Note

Ecology features 1

Toner Save 1

You can save toner using this feature. When you set Toner Save to On, prints appear lighter. The default setting is Off.

a Press Menu, 1, 4, 1. b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

We do not recommend Toner Save for printing Photo or Greyscale images.

Sleep Mode 1

The Sleep Mode Setting can reduce power consumption. When the machine is in Sleep Mode (Power Save mode) it acts as though it were turned off. Receiving data or starting an operation wakes up the machine from Sleep mode to Ready mode.

You can choose how long the machine must be idle before it goes into sleep mode. When the machine receives a fax, computer data or makes a copy, the timer will be reset. The default setting is 3 minutes.

While the machine is in sleep mode the LCD will show Sleep.

a Press Menu, 1, 4, 2. b Enter the length of time the machine is

idle before entering sleep mode. Press OK.

c Press Stop/Exit.

Deep Sleep mode 1

If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will go into Deep Sleep mode automatically and the LCD will show Deep Sleep. Deep Sleep mode reduces more power consumption than Sleep mode. The machine will wake up and start warming up, when the machine receives a fax, computer data or makes a copy or when you press a key on the control panel.

General Setup

LCD Contrast 1

You can change the contrast to make the LCD look lighter or darker.

a Press Menu, 1, 6. b Press c to make the LCD darker. Or,

press d to make the LCD lighter. Press OK.

c Press Stop/Exit.

Mode Timer 1

The machine has three mode keys on the control panel: FAX, SCAN, and COPY.

You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last.

This setting also sets the time the machine will change from individual user to the Public mode when using Secure Function Lock. (See Switching Users on page 7.)

a Press Menu, 1, 1. b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

Note

Security features 2

Secure Function Lock 2.0

Secure Function Lock lets you restrict Public access to the following machine functions:

 Fax Tx

 Fax Rx

 Copy

 Scan

 USB Direct

 PC Print

 Color Print

This feature also prevents users from changing the Default settings of the machine by limiting access to the Menu settings.

Before using the security features you must first enter an administrator password.

Access to restricted operations can be enabled by creating a restricted user. Restricted users must enter a user password to use the machine.

• Secure Function Lock can be set manually at the control panel or by using Web Based Management. We recommend using Web Based Management to configure this feature. For more information, see the Network User's Guide.

• Only administrators can set limitations and make changes for each user.

• When Secure Function Lock is on, you can only use 1.Contrast,

6.Polled TX and 7.Coverpg Setup under 2.Setup Send in the Fax menu.

If Fax Tx is disabled, you cannot use any function in the Fax menu.

• Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled.

Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call your Brother dealer for service.

Security features

Setting the password for the administrator 2

The password you set in these steps is for the administrator. This password is used to set up users and to turn Secure Function Lock on or off. (See Setting up restricted users on page 6 and Turning Secure Function Lock on/off on page 6.)

a Press Menu, 1, 7, 1. b Enter a four-digit number for the

password using numbers 0-9. Press OK.

c Re-enter the password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

Changing the password for the administrator 2

a Press Menu, 1, 7, 1. b Press a or b to choose Set Password.

Press OK.

Setting up the public user mode 2

Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user.

a Press Menu, 1, 7, 1. b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

d Press a or b to choose Public.

Press OK.

e Press a or b to choose Enable or

Disable for Fax Tx.

Press OK. After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan,

USB Direct, PC Print and Color Print. When the LCD shows Exit, press OK.

f Press Stop/Exit.

c Enter the registered four-digit password.

Press OK.

d Enter a four-digit number for the new

password. Press OK.

e If the LCD shows Verify: re-enter the

new password. Press OK.

f Press Stop/Exit.

Chapter 2

Note

Setting up restricted users 2

You can set up users with restrictions and a password for functions that are available to them. You can set up more advanced restrictions, such as by page count or PC user login name, through Web Based Management. (For more information, see the Network User's Guide.) You can set up to 25 restricted users with restrictions and a password.

a Press Menu, 1, 7, 1. b Press a or b to choose Setup ID.

Press OK.

c Enter the administrator password.

Press OK.

d Press a or b to choose User01.

Press OK.

e Use the numeric keys to enter the user

name. (See Entering text in Appendix C of the Basic User's Guide.) Press OK.

Turning Secure Function Lock on/off 2

If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password.

Turning Secure Function Lock on

a Press Menu, 1, 7, 1. b Press a or b to choose Lock OffiOn.

Press OK.

c Enter your four-digit administrator

password. Press OK.

Turning Secure Function Lock off

a Press Menu, 1, 7, 1. b Press a or b to choose Lock OniOff.

Press OK.

c Enter your four-digit administrator

password. Press OK.

f Enter a four-digit password for the user.

Press OK.

g Press a or b to choose Enable or

Disable for Fax Tx.

Press OK. After you have set Fax Tx, repeat this step for Fax Rx, Copy, Scan,

USB Direct, PC Print and Color Print. When the LCD shows Exit, press OK.

h Repeat steps d to g for entering each

additional user and password.

i Press Stop/Exit.

You cannot use the same name as another user’s name.

Switching Users 2

Note

Security features

This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on.

Changing to the restricted user Mode

a Hold down Shift as you press Secure. b Press a or b to choose ID.

Press OK.

c Enter your four-digit password.

Press OK.

Changing to the Public Mode

After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting (Menu, 1, 1). (See Mode Timer on page 3.) You can also exit from the restricted user mode by pressing the current Mode key you are in. Then LCD will ask you Go to Public?.

Press 1 to choose 1.Yes.

• If the current ID is restricted to the function you want to use, Access Denied will appear on the LCD and then the machine will ask your name. If you are allowed to access the function you want to use, press a or b to choose your name and enter your four-digit password.

• If the function you want to use is restricted for all users, Not Available will appear on the LCD and then the machine will go back to the Ready mode. You cannot access to the function you want to use. Contact your administrator to check your Secure Function Lock Settings.

• If your ID has set page limit restrictions and already reached the maximum number of pages, the LCD will show Limit Exceeded when you print data. Contact your administrator to check your Secure Function Lock Settings.

• If your ID has set Colour Print restrictions to Disable, the LCD will show No Permission when you print data. The machine prints the data in black & white only.

Chapter 2

Setting Lock 2

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Please call your administrator or your Brother dealer.

While Setting Lock is On, you cannot change the following settings without a password:

 Mode Timer

 Paper

 Volume

 Ecology

 Tray Use

 LCD Contrast

 Security

 Document Scan

 Address Book

Setting up the password 2

a Press Menu, 1, 7, 2. b Enter a four-digit number for the

password using numbers 0-9. Press OK.

c Re-enter your password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

 Dial Restrict

 Printer (Emulation, Duplex, Output Color,

Reset Printer, Frequency)

 Network settings (except Status, Mac

Address, Scan to FTP, Scan to Network)

 Receive Mode

 Date&Time

 Station ID

 Tone/Pulse (except BEL, NOR, SWE,

DAN, FIN)

 Dial Tone

 Phone Line Set

 Reset

Also, machine settings cannot be changed through the Remote Setup while Setting Lock is On.

Security features

Changing your Setting Lock password 2

a Press Menu, 1, 7, 2. b Press a or b to choose Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

d Enter a four-digit number for the new

password. Press OK.

e Re-enter your new password when the

LCD shows Verify:. Press OK.

f Press Stop/Exit.

Turning Setting Lock on/off 2

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning Setting Lock on

a Press Menu, 1, 7, 2. b Press a or b to choose On.

Press OK.

c Enter your four-digit password.

Press OK.

d Press Stop/Exit.

Turning Setting Lock off

a Press Menu, 1, 7, 2. b Enter your four-digit password.

Press OK twice.

c Press Stop/Exit.

Chapter 2

Note

Restricting dialling 2

This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialling by using the dial pad, One Touch and Speed Dial.

If you choose Off, the machine does not restrict the dialling method.

If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialling. If you re-enter the wrong number, the LCD will show an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialling method.

Dial pad restriction 2

a Press Menu, 2, 6, 1. b Press a or b to choose Off,

Enter # twice or On. Press OK.

One Touch restriction 2

a Press Menu, 2, 6, 2. b Press a or b to choose Off,

Enter # twice or On. Press OK.

c Press Stop/Exit.

Speed Dial restriction 2

a Press Menu, 2, 6, 3. b Press a or b to choose Off,

Enter # twice or On. Press OK.

c Press Stop/Exit.

• The Enter # twice setting will not work if you lift an external handset before entering the number. You will not be asked to re-enter the number.

• The machine cannot restrict dialling from Redial/Pause.

c Press Stop/Exit.

• If you chose On or Enter # twice, you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialling.

Sending a fax 3

Additional sending options

Changing a 2-sided fax layout3

You need to choose the duplex scanning format before you send a 2-sided fax. The format you choose will depend on the layout of your 2-sided document.

a Press Menu, 1, 8, 3. b Do one of the following:

 If your document is flipped on the

Long edge, press a or b to choose Long edge.

Press OK.

Long edge

Portrait Landscape

 If your document is flipped on the

Short edge, press a or b to choose

Short edge

Portrait Landscape

Short edge.

Press OK.

c Press Stop/Exit.

Sending faxes using multiple settings 3

Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings.

a Make sure you are in Fax mode .

After each setting is accepted, the LCD asks if you want to enter more settings.

22.Setup Send Next?

a 1.Yes b 2.No Select ab or OK

b Do one of the following:

 To choose more settings, press 1.

The LCD returns to the Setup Send menu so you can choose another setting.

 If you have finished choosing

settings, press 2 and go to the next step for sending your fax.

Chapter 3

Note

Contrast 3

For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document.

If your document is very light or dark, changing the contrast may improve the quality of the fax.

Use Dark to make the faxed document lighter.

Use Light to make the faxed document darker.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 1. d Press a or b to choose Auto, Light or

Dark. Press OK.

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Changing Fax Resolution 3

The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes.

To change the Fax Resolution setting for the ne xt fax 3

a Make sure you are in Fax mode . b Load your document. c Press Resolution, then a or b to

choose the resolution. Press OK.

To change the default Fax Resolution setting

a Make sure you are in Fax mode . b Press Menu, 2, 2, 2. c Press a or b to choose the resolution

you want. Press OK.

Note

You can choose four different resolution settings for black & white faxes and two for colour.

Black & white

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission time.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Sending a fax

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode . b Load your document. c Pick up the handset of an external

telephone and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Mono Start or Colour Start.

 If you are using the scanner glass,

press 1 to send a fax.

f Replace the handset of an external

telephone.

Chapter 3

Note

Dual access (black & white only) 3

You can dial a number, and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Mono Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

Broadcasting (black & white only) 3

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.

You can broadcast to up to 366 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be stored in the machine's memory before they can be used in a broadcast. (See

Storing One Touch Dial numbers and Storing Speed Dial numbers in Chapter 7 of

the Basic User's Guide.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialling. (See Setting up Groups for Broadcasting on page 35.)

Sending a fax

Note

How to broadcast a fax 3

Use b Search to help you choose numbers easily.

a Make sure you are in Fax mode . b Load your document. c Enter a number.

Press OK. You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. (See How to dial in Chapter 7 of the Basic User's Guide.)

d Repeat step c until you have entered

all the fax numbers you want to broadcast to.

e Press Black Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

The scan profile of the One Touch, Speed Dial or Group number you chose first will be applied to the broadcast.

Cancelling a Broadcast in progress 3

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Menu, 2, 7.

The LCD will display the Broadcast job number followed by the fax number or name being dialled (for example, #001 0123456789) and the broadcast job number (for example, Broadcast#001).

27.Remaining Jobs

a #001 0123456789 b Broadcast#001

Select ab or OK

b Press a or b to choose one of the

following:

 Choose the fax number being

dialled, and press OK.

 Choose the broadcast job number,

and press OK.

c Press 1 to cancel the fax number or

Broadcast job number you chose in step b, or press 2 to exit without canceling. If you chose to only cancel the fax currently being sent in step b, the LCD will ask you if you want to cancel the broadcast job. Press 1 to clear the whole broadcast job or 2 to exit.

d Press Stop/Exit.

Chapter 3

Note

Real Time Transmission 3

When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialling and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax:On for the next fax only.

• If the memory is full and you are sending a black and white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory.

• In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

Sending in real time for all faxes 3

a Make sure you are in Fax mode . b Press Menu, 2, 2, 5. c Press a or b to choose On.

Press OK.

Sending in real time for the next fax only 3

a Make sure you are in Fax mode . b Press Menu, 2, 2, 5. c Press a or b to choose Next Fax:On.

Press OK.

Not sending in real time for the next fax only 3

a Make sure you are in Fax mode . b Press Menu, 2, 2, 5. c Press a or b to choose Next Fax:Off.

Press OK.

Overseas Mode 3

If you are having difficulty sending a fax overseas due to a bad connection, then turning on Overseas Mode may help.

This is a temporary setting, and will only be active for your next fax.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 9. d Press a or b to choose On or Off.

Press OK.

Sending a fax

Note

Delayed Fax (black & white only) 3

You can store up to 50 faxes in the memory to be sent within a twenty four hour period.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 3. d Enter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM)

Press OK.

The number of pages you can scan into the memory depends on the amount of data printed on each page.

Delayed batch transmission (black & white only) 3

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.

All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 4. c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Chapter 3

Checking and cancelling waiting jobs 3

Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory.

a Press Menu, 2, 7.

The number of jobs still to be sent will be displayed.

b Do one of the following:

 Press a or b to scroll though the

waiting jobs, press OK to choose a job, and then press 1 to cancel it.

 Press 2 to exit without cancelling.

c When you have finished, press

Stop/Exit.

Electronic cover page (black & white only) 3

This feature will not work unless you have already programmed your Station ID. (See the Quick Setup Guide.)

You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name (or number) stored in the One Touch or Speed Dial memory.

By choosing Next Fax:On you can also display the number of pages on the cover page.

You can choose one of the following preset comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on Entering text in Appendix C of the Basic User's Guide for help entering characters.

(See Composing your own comments on page 19.)

5.(User Defined)

6.(User Defined)

Sending a fax

Composing your own comments 3

You can set up two comments of your own.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 8. c Press a or b to choose 5. or 6. to store

your own comment. Press OK.

d Enter your own comment using the dial

pad. Press OK.

Use the chart on Entering text in Appendix C of the Basic User's Guide for help entering characters.

Send a cover page for the next fax 3

If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 7. d Press a or b to choose Next Fax:On

(or Next Fax:Off). Press OK.

e Press a or b to choose a comment.

Press OK.

f Enter two digits to show the number of

pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If you make a mistake, press d or Clear to back up and re-enter the number of pages.

Chapter 3

Send a cover page for all faxes 3

You can set the machine to send a cover page whenever you send a fax.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 7. c Press a or b to choose On (or Off).

Press OK.

d Press a or b to choose a comment.

Press OK.

Using a printed cover page 3

If you want to use a printed cover page that you can write on, you can print the sample page and attach it to your fax.

a Make sure you are in Fax mode . b Press Menu, 2, 2, 7. c Press a or b to choose Print Sample.

Press OK.

d Press Mono Start or Colour Start. e After the machine prints a copy of your

cover page, press Stop/Exit.

Sending a fax

Note

Polling overview 3

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polled transmit (black & white only) 3

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for polled transmit 3

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 6. d Press a or b to choose Standard.

Press OK.

 Press 2 or Mono Start to send the

document.

h Place the next page on the scanner

glass, press OK. Repeat steps g and h for each additional page.

The document will be stored in memory and wait to be polled.

The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory.

To delete the fax from memory, press

Menu, 2, 7. (See Checking and cancelling waiting jobs on page 18.)

Setup for polled transmit with a secure code

Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.

e Press 2 to choose 2.No if you do not

want to enter more settings when the LCD asks you the following message:

22.Setup Send Next?

a 1.Yes b 2.No

Select ab or OK

f Press Mono Start. g If you are using the scanner glass, the

LCD will prompt you to choose one of the options below:

Flatbed Fax:

Next Page?

a 1.Yes b 2.No (Send)

Select ab or OK

 Press 1 to send another page.

Go to step h.

a Make sure you are in Fax mode . b Load your document. c Press Menu, 2, 2, 6. d Press a or b to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f Press 2 to choose 2.No if you do not

want to enter more settings when the LCD asks you the following message:

22.Setup Send Next?

a 1.Yes b 2.No Select ab or OK

g Press Mono Start.

Chapter 3

h If you use the scanner glass, the LCD

will prompt you to choose one of the options below:

Flatbed Fax:

Next Page?

a 1.Yes b 2.No (Send) Select ab or OK

 Press 1 to send another page.

Go to step i.

 Press 2 or Mono Start to send the

document.

i Place the next page on the scanner

glass, press OK. Repeat steps h and i for each additional page.

Your machine will automatically send the fax.

IMPORTANT

Receiving a fax 4

Remote Fax Options (black & white only)

Remote Fax Options are NOT available for colour fax.

Remote Fax Options let you receive faxes while you are away from the machine.

You can use only one Remote Fax Option at a time.

Out of Paper Reception 4

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper. Put some paper in the paper tray. (See Loading paper and print media in Chapter 2 of the Basic User's Guide)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Incoming faxes will continue to be stored in the memory until the memory becomes full or paper is loaded in the paper tray. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

Fax Forwarding 4

The Fax Forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print On, the machine will also print the fax.

a Press Menu, 2, 5, 1. b Press a or b to choose Fax Forward.

Press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to.

c Enter the forwarding number (up to 20

digits). Press OK.

d Press a or b to choose On or Off.

Press OK.

25.Remote Fax Opt

Backup Print

a Off b On Select ab or OK

e Press Stop/Exit.

If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

Chapter 4

Note

Fax Storage 4

The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 27.) Your machine will automatically print a copy of the stored fax.

a Press Menu, 2, 5, 1. b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

If Fax Storage is turned on your machine cannot receive a colour fax unless the sending machine converts it to black & white.

PC-Fax Receive 4

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example:

PC Fax Msg:001

When you start your PC and the PC-Fax Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see

PC-FAX receiving in the Software User's Guide.)

a Press Menu, 2, 5, 1. b Press a or b to choose

PC Fax Receive. Press OK.

c The LCD shows a reminder to start the

PC-FAX Receive program on your computer. If you have started the PC-FAX Receive program, press OK. If you have not started the PC-FAX Receive program, see

PC-FAX receiving in the Software User's Guide.

d Press a or b to choose <USB> or your

computer name if the machine is connected to a network. Press OK.

Receiving a fax

IMPORTANT

Note

e Press a or b to choose On or Off.

25.Remote Fax Opt Backup Print

a Off b On Select ab or OK

Press OK.

f Press Stop/Exit.

• Before you can set up PC-Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX receiving in the Software User's Guide.)

• If your machine has a problem and is unable to print faxes in memory, you can use this setting to transfer your faxes to a PC. (For details, see Error and maintenance messages in Appendix B of the Basic User's Guide.)

• PC-Fax Receive is not supported in Mac OS. (See PC-FAX receiving in the Software User's Guide.)

• Even if you have turned on the PC-Fax Receive feature, colour faxes will not be transferred to your PC. The machine prints received colour faxes.

Changing Remote Fax Options 4

If received faxes are left in your machine’s memory when you change to another Remote Fax Option, the LCD will ask you the following message:

25.Remote Fax Opt Erase All Doc?

a 1.Yes b 2.No Select ab or OK

25.Remote Fax Opt Print All Fax?

a 1.Yes b 2.No Select ab or OK

 If you press 1, faxes in the memory will be

erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

 If you press 2, faxes in the memory will not

be erased or printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward or Fax Storage), the LCD will ask you the following message:

25.Remote Fax Opt Send Fax to PC?

a 1.Yes b 2.No

Select ab or OK

 If you press 1, faxes in the memory will be

sent to your PC before the setting changes.

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

Chapter 4

IMPORTANT

Note

Remote retrieval 4

Turning off Remote Fax Options 4

a Press Menu, 2, 5, 1. b Press a or b to choose Off.

Press OK.

The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 25.)

c Press Stop/Exit.

The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l.

a Press Menu, 2, 5, 2.

25.Remote Fax Opt

2.Remote Access

Access Code:---*

Enter & OK Key

b Enter a three-digit code using the

numbers 0 – 9, l or #. Press OK.

c Press Stop/Exit.

DO NOT use the same code used for your Remote Activation code (l51) or Remote Deactivation code (#51).(See Using

Remote Codes in Chapter 6 of the Basic User's Guide.)

You can change your code at any time. If you want to make your code inactive, press Clear and OK in b to restore the default setting – – –l.

Receiving a fax

Note

Using your Remote Access Code 4

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your Remote Access Code

c The machine signals if it has received

messages:

 No beeps

No messages received.

 1 long beep

Fax message received.

d The machine gives two short beeps to

tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times.

e Press 9 0 to reset the machine when you

have finished.

f Hang up.

Retrieving fax messages 4

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 6 2.

d Wait for a long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits).

e Hang up after you hear your machine

beep. Your machine will call the other machine, which will then print your fax messages.

You can insert a pause in a fax number by using the # key.

If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After 100 seconds you will hear a long beep to tell you to enter the remote access code. You will then have 30 seconds to enter the code.

Chapter 4

Note

Changing the Fax Forwarding number4

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers, enter

your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 5 4.

d Wait for a long beep, and then use the

dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits).

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

You can insert a pause in a fax number by using the # key.

Receiving a fax

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding or

fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then

short beeps, you cannot change because the conditions have not been met (for example, registering a fax forwarding number). You can register the maximum number of rings. (See Changing the Fax Forwarding number on page 28.) Once you have registered the number, fax forwarding will work.

messages. (See Retrieving fax messages on page 27.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three short beeps.

replace the handset.

Chapter 4

Note

Additional receiving operations 4

Printing a reduced incoming fax 4

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 2, 2).

a Make sure you are in Fax mode . b Press Menu, 2, 1, 5. c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Duplex (2-sided) printing for Fax mode 4

Your machine can automatically print received faxes onto both sides of the paper when Duplex is set to On.

You can use A4 size paper for this function

(60 to 105 g/m

a Make sure you are in Fax mode . b Press Menu, 2, 1, 9. c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

When Duplex is turned on incoming faxes will automatically be reduced to fit the size of paper in the paper tray.

Receiving a fax

Note

Setting the Fax Receive Stamp (black & white only) 4

You can set the machine to print the received date and time in the top centre of each received fax page.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 8. c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

• The received time and date will not appear when using Internet Fax.

• Make sure you have set the current date and time in the machine. (See the Quick Setup Guide.)

Printing a fax from the memory 4

If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Fax Storage on page 24.)

a Press Menu, 2, 5, 3. b Press Mono Start. c Press Stop/Exit.

Setting the Print Density 4

You can adjust the Print Density setting to make your printed pages darker or lighter.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 6. c Press c to make the print darker.

Or, press d to make the print lighter. Press OK.

d Press Stop/Exit.

Chapter 4

Polling overview 4

Polling receive 4

Polling receive lets you call another fax machine to receive a fax.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 7. c Press a or b to choose Standard.

Press OK.

Polling RX Dial & Start

d Enter the fax number you are polling.

Press Mono Start or Colour Start.

Secure polling 4

Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 7. c Press a or b to choose Secure.

Press OK.

d Enter a four-digit secure code.

Press OK. This is the security code of the fax machine you are polling.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

Delayed polling 4

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7. c Press a or b to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to begin polling. For example, enter 21:45 for 9:45 PM. Press OK.

e Enter the fax number you are polling.

Press Mono Start or Colour Start. The machine makes the polling call at the time you entered.

Receiving a fax

Sequential polling 4

Sequential polling lets you request documents from several fax machines in one operation.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 7. c Press a or b to choose Standard,

Secure or Timer. Press OK.

d Choose one of the options below.

 If you choose Standard go to step

 If you choose Secure, enter a

four-digit number, press OK, go to step e.

 If you chose Timer, enter the time

(in 24-hours format) you want to begin polling and press OK, go to step e.

Stop polling 4

To cancel the polling process, press Stop/Exit while the machine is dialling.

To cancel all sequential polling receive jobs, press Menu, 2, 7. (See Checking and cancelling waiting jobs on page 18.)

e Specify the destination fax machines

you want to poll by using One Touch, Speed Dial, Search, a Group or the dial pad. You must press OK between each location.

f Press Mono Start or Colour Start.

Dialling and storing numbers 5

Telephone line services

BT Call Sign (U.K. only) 5

The BT Call Sign subscriber service is a way to have a separate number for your machine, it allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern.

You can set up your machine so that it only responds to the second number.

When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern. If you turn the feature off, your receive mode will remain on Manual.

To enable the machine to work with BT Call Sign 5

This feature will only work with your external phone.

Additional dialling

operations

Combining quick dial numbers 5

You can combine more than one quick dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier.

For example, you might have stored ‘555’ in Speed Dial #003 and ‘7000’ in Speed Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys:

Press a Speed Dial, 003.

Press a Speed Dial, 002 and Mono Start or Colour Start.

Numbers can be added manually by entering them on the dial pad:

Press a Speed Dial, 003, 7001 (on the dial pad), and Mono Start or Colour Start.

This would dial ‘555–7001’. You can also add a pause by pressing Redial/Pause key.

a Press Menu, 2, 0, 2.

The screen displays the current setting.

b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Dialling and storing numbers

Additional ways to store numbers 5

Setting up Groups for Broadcasting 5

If you often want to send the same fax message to many fax numbers you can set up a group.

Groups are stored on a One Touch key or a Speed Dial number. Each group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Mono Start.

Before you can add numbers to a group, you need to store them as One Touch or Speed Dial numbers. You can have up to 20 small groups, or you can assign up to 315 numbers to one large group.

a Press Menu, 2, 3, 3.

23.Address Book

3.Setup Groups

Group Dial:

Press Speed Dial or On

b Choose the One Touch key or Speed

Dial location where you want to store the group.

 Press a One Touch key.

 Press a Speed Dial and then enter

the three-digit Speed Dial location.

Press OK.

c Use the dial pad to enter a group

number (01 to 20). Press OK.

d To add One Touch or Speed Dial

numbers follow the instructions below:

 For One Touch numbers, press the

One Touch keys one after the other.

 For Speed Dial numbers, press

a Speed Dial and then enter the three-digit Speed Dial location.

The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for example l006, #009).

e Press OK when you have finished

adding numbers.

f Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart on Entering text in Appendix C of the Basic User's Guide to help you enter letters.

Press OK.

 Press OK to store the group without

a name.

g If you want to save a fax resolution along

with the number, choose one of the options below:

 To store the fax resolution,

press a or b to select Std, Fine, S.Fine or Photo.

Press OK.

 Press OK if you do not want to

change the default resolution.

h Do one of the following:

 To store another group for

broadcasting, go to step b.

 To finish storing groups for

broadcasting, press Stop/Exit.

Chapter 5

Changing Group numbers 5

You can change a Group number that has already been stored. The LCD will show the name or number, and if the Group has a fax forwarding number, it will display a message.

a Press Menu, 2, 3, 3.

23.Address Book

3.Setup Groups

Group Dial:

Press Speed Dial or On

b Choose the One Touch key or Speed

Dial number where the group is stored. Do one of the following:

 Press the One Touch key. Press OK.

 Press a Speed Dial and enter the

three-digit Speed Dial number. Press OK.

c Do one of the following:

 To change the stored data, press 1.

Go to step d.

 To delete One Touch or Speed Dial

numbers, press d or c to position the cursor under the number you want to delete, and then press Clear.

Press OK.

e Edit the name by the following

instruction.

 When you edit the existing name,

press d or c to position the cursor under the character you want to change. Then enter characters or press Clear to delete it.

When you have finished editing, press OK.

f If you want to change the existing fax

resolution along with the number, press a or b to choose the resolution you want. Press OK.

g Press Stop/Exit.

 To exit without making a change,

press Clear. Then press Stop/Exit.

23.Address Book G01:*001*002#001

a 1.Change b 2.Clear Select ab or OK

d Add or delete One Touch or Speed Dial

numbers by following the instructions below:

 To add One Touch numbers,

press d or c to position the cursor just after the last number. Then press the additional One Touch key.

 To add Speed Dial numbers,

press d or c to position the cursor just after the last number. Then press a Speed Dial and then enter the additional three-digit Speed Dial number.

Deleting Group numbers 5

You can delete a Group number that has already been stored. The LCD will show the name or number, and if the Group has a fax forwarding number, it will display a message.

a Press Menu, 2, 3, 3.

23.Address Book

3.Setup Groups

Group Dial:

Press Speed Dial or On

b Choose the One Touch key or Speed

Dial number where the group is stored. Do one of the following:

 Press the One Touch key. Press OK.

 Press a Speed Dial and enter the

three-digit Speed Dial number. Press OK.

Dialling and storing numbers

c To clear the stored data, press 2.

23.Address Book

G01:*001*002#001

a 1.Change b 2.Clear

Select ab or OK

d Do one of the following:

 To clear the stored data, press 1.

 To exit without deleting the group,

press 2.

23.Address Book Erase This Data?

a 1.Yes b 2.No Select ab or OK

e Press Stop/Exit.

Printing reports 6

Fax reports 6

Some fax reports (transmission verification and fax journal) can be printed automatically and manually.

Transmission verification report 6

You can use the Transmission Verification Report as proof that you sent a fax. (For details about how to set up the type of report you want, see Transmission Verification

Report in Chapter 4 of the Basic User's Guide.)

Fax Journal 6

You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this means that your machine will print the journal when the machine has stored 50 jobs.

If you set the interval to Off, you can still print the report by following the steps on the next page.

a Press Menu, 2, 4, 2. b Press a or b to choose an interval.

Press OK. If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin. If you choose Every 50 Faxes, the LCD shows Accepted. Then go to step d.

c Enter the time to begin printing, in

24 hour format. For example: enter 19:45 for 7:45 PM. Press OK.

d Press Stop/Exit.

If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you chose has passed, the machine will print the journal early and then erase all jobs from memory.

If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory.

Printing reports

Reports 6

The following reports are available:

1 XMIT Verify

Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report.

2 Help List

Prints a list of commonly used functions to help you program your machine.

3 Tel Index List

Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order.

4 Fax Journal

Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.)

5 User Settings

Print a list of your current settings.

How to print a report 6

a Press Menu, 6. b Do one of the following:

 Press a or b to choose the report you

want.

Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the Help List.

c Press Mono Start or Colour Start. d Press Stop/Exit.

6 Network Config

Lists your network settings.

7 Drum Dot Print

Prints the drum dot check sheet for troubleshooting of the dotted prints problem.

8 Order Form

You can print an accessories order form to fill out and send to your Brother dealer.

Making copies 7

Copy settings 7

When you want to quickly change the copy settings temporarily for the next copy, use the temporary COPY keys. You can use different combinations.

The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 3.)

To change a setting, press COPY and then press a or b and d or c to scroll through the COPY settings. When the setting you want is highlighted, press OK.

When you are finished choosing settings, press Mono Start or Colour Start.

Stop copying 7

To stop copying, press Stop/Exit.

Enlarging or reducing the image copied 7

You can choose the following enlargement or reduction ratios:

Press

* The factory setting is shown in Bold with an asterisk.

Custom(25-400%) allows you to enter a ratio from 25% to 400%.

100%*

97% LTRiA4

94% A4iLTR

91% Full Page

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

70% A4iA5

50%

Custom(25-400%)

200%

141% A5iA4

104% EXEiLTR

To enlarge or reduce the next copy follow the instructions below:

a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Enlarge/Reduce, then press c.

Making copies

Note

e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want.

Press OK.

 Press a or b to choose

Custom(25-400%).

Press OK.

Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 53 to enter 53%.)

Press OK.

f Press Mono Start or Colour Start.

Page Layout Options 2 in 1 (P), 2 in 1 (L), 2in1(ID), 4in1(P) and 4in1(L) are not available with Enlarge/Reduce.

Improving copy quality 7

You can choose from a range of quality settings. The default setting is Auto.

 Auto

Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs.

 Text

Suitable for documents containing mainly text.

 Photo

Better copy quality for photographs.

 Graph

Suitable for copying receipts.

To temporarily change the quality setting, follow the steps below:

a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Quality. e Press d or c to choose Auto, Text,

Photo or Graph. Press OK.

f Press Mono Start or Colour Start.

To change the default setting, follow the steps below:

a Press Menu, 3, 1. b Press a or b to choose the copy quality.

Press OK.

c Press Stop/Exit.

Chapter 7

Using the Options key 7

Use the Options key to quickly set the following copy settings temporarily for the next copy.

Press

Menu selections Options Page

Press a or b, then press OK

Stack/Sort

(Appears when the document is in the ADF)

Brightness

Contrast -onnnn+

Page Layout Off(1 in 1)

Tray Select

The factory settings are shown in Bold with an asterisk.

Press a, b, d or c, then press OK

Stack*

Sort

-onnnn+

-nonnn+

-nnonn+*

-nnnon+

-nnnno+

-nonnn+

-nnonn+*

-nnnon+

-nnnno+

2in1(P)

2in1(L)

2in1(ID)

4in1(P)

4in1(L)

MP>T1* or M>T1>T2*

T1>MP or T1>T2>M

#1(XXX)

#2(XXX)

MP(XXX)

T2 and #2 appear only if the optional lower tray is installed.

XXX is the paper size you set in Menu, 1, 2, 2.

Making copies

Sorting copies using the ADF7

You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Make sure you are in Copy mode . b Load your document in the ADF. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options. Press a or b to choose

Stack/Sort. Press OK.

e Press a or b to choose Sort.

Press OK.

f Press Mono Start or Colour Start.

Adjusting Contrast, Colour and Brightness 7

Contrast 7

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the steps below:

a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Contrast. Press OK.

e Press d or c to increase or decrease the

contrast. Press OK.

f Press Mono Start or Colour Start.

To change the default setting follow the steps below:

a Press Menu, 3, 3. b Press d or c to increase or decrease the

contrast. Press OK.

c Press Stop/Exit.

Chapter 7

Brightness 7

Adjust the copy brightness to make copies darker or lighter.

To temporarily change the copy brightness setting, follow the steps below:

a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Brightness. Press OK.

e Press d or c to make a lighter copy or a

darker copy. Press OK.

f Press Mono Start or Colour Start.

To change the default setting follow the steps below:

Colour Adjust (Saturation) 7

You can change the default setting for colour saturation.

To change the default setting follow the steps below:

a Press Menu, 3, 4. b Press a or b to choose 1.Red,

2.Green, or 3.Blue. Press OK.

c Press d or c to increase or decrease the

colour saturation. Press OK.

d Return to step b to choose the next

colour. Or press Stop/Exit.

a Press Menu, 3, 2. b Press d or c to make a lighter copy or a

darker copy. Press OK.

c Press Stop/Exit.

Making copies

IMPORTANT

Making N in 1 copies (page layout) 7

You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page. If you want to copy both sides of an ID card onto one page, see 2 in 1 ID Copy on page 46.

• Please make sure the paper size is set to Letter, A4, Legal or Folio.

•(P) means Portrait and (L) means Landscape.

• You cannot use the Enlarge/Reduce setting with the N in 1 feature.

a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

g After the machine scans the page,

press 1 to scan the next page.

Flatbed Copy:

Next Page?

a 1.Yes b 2.No Select ab or OK

h Put the next page on the scanner glass.

Press OK. Repeat steps g and h for each page of the layout.

i After all the pages have been scanned,

press 2 in step g to finish.

If you are copying from the ADF: 7

Insert your document face up in the direction shown below:

 2in1(P)

 2in1(L)

d Press Options. Press a or b to choose

Page Layout. Press OK.

e Press a or b to choose Off(1 in 1),

2in1(P), 2in1(L), 2 in 1 (ID) 4in1(L).

Press OK.

For details about 2 in 1 (ID), see 2 in 1 ID Copy on page 46.

, 4in1(P) or

f Press Mono Start or Colour Start to

scan the page. If you placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

 4in1(P)

 4in1(L)

Chapter 7

Note

If you are copying from the scanner glass: 7

Insert your document face down in the direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

2 in 1 ID Copy 7

You can copy both sides of your identification card onto one page, keeping the original card size.

You can copy an identification card to the extent permitted under applicable laws. See Unlawful use of copying equipment in the Safety and Legal Booklet.

a Press (COPY). b Place your identification card face down

on the left side of the scanner glass.

 Even if a document is placed on the

ADF, the machine scans the data from the scanner glass.

c Press Options. Press a or b to choose

Page Layout. Press OK.

d Press a or b to choose 2 in 1 (ID).

Press OK.

e Press Mono Start or Colour Start.

After the machine scans the first side of the card, the LCD will display the following instruction.

Turn over the ID Then Press Start

f Turn over your identification card and

place it at the left side of the scanner glass.

Making copies

Note

g Press Mono Start or Colour Start. The

machine scans the other side of the card and prints the page.

When 2 in 1 ID Copy is chosen, the machine sets the quality to Photo and the contrast to +2 (-nnnno+).

Tray selection 7

You can change the Tray Use only for the next copy.

a Make sure you are in Copy mode . b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options. Press a or b to choose

Tray Select. Press OK.

e Press d or c to choose the MP>T1,

M>T1>T2 #1(XXX)

, T1>MP, T1>T2>M1,

, #2(XXX)12 or MP(XXX)2.

T2 and #2 appears only if the optional lower tray is installed.

XXX is the paper size you set in Menu, 1, 2, 2.

f Press Mono Start or Colour Start.

Duplex (2-sided) copying 7

If you want to use the automatic duplex copy feature, load your document in the ADF.

If you get an Out of Memory message while you are making duplex copies, try installing extra memory. (See Installing extra memory on page 61.)

Duplex Copy (long edge flip) 7

MFC-9460CDN

 1sidedi 2sidedL

Portrait

Landscape

a Make sure you are in Copy mode . b Load your document.

To change the default setting for Tray Select, see Tray Use in copy mode in Chapter 2 of the Basic User's Guide.

c Enter the number of copies (up to 99)

using the dial pad.

d Press Duplex and a or b to select

1sidedi2sided L. Press OK.

e Press Mono Start or Colour Start to

copy the document.

Chapter 7

MFC-9465CDN

 1sidedi 2sided

Portrait

Landscape

 2sidedi 2sided

Portrait

Landscape

d Press Duplex and a or b to select

1sided i 2sided, 2sided i 2sided or 2sided i 1sided.

Press OK.

e Press Mono Start or Colour Start to

copy the document.

 2sidedi 1sided

Portrait

Landscape

a Make sure you are in Copy mode . b Load your document. c Enter the number of copies (up to 99)

using the dial pad.

Making copies

Advanced Duplex Copy (short edge flip) 7

MFC-9460CDN

 1sidedi 2sidedS

Portrait

Landscape

a Make sure you are in Copy mode . b Load your document. c Enter the number of copies (up to 99)

using the dial pad.

d Press Duplex and a or b to select

1sidedi2sided S. Press OK.

MFC-9465CDN

 Advanced 2 sided i 1sided

Portrait

Landscape

 Advanced 1 sided i 2sided

Portrait

Landscape

e Press Mono Start or Colour Start to

copy the document.

a Make sure you are in Copy mode . b Load your document. c Enter the number of copies (up to 99)

using the dial pad.

d Press Duplex and a or b to select

Advanced. Press OK.

e Press a or b to select

2sided i 1sided or 1sided i 2sided.

Press OK.

f Press Mono Start or Colour Start to

copy the document.

WARNING

IMPORTANT

Routine maintenance A

Cleaning and checking the machine

Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.

DO NOT use cleaning materials that contain ammonia, alcohol, any type of spray, or any type of flammable substance to clean the outside or inside of the machine. Doing this may cause a fire or electrical shock. See To use the product safely in the Safety and Legal Booklet for how to clean the machine.

Checking the Page Counters A

You can see the machine’s Page Counters for copies, printed pages, reports and lists, faxes or a summary total.

a Press Menu, 8, 2. b Press a or b to see Total, Fax/List,

Copy or Print.

c Press Stop/Exit.

Checking the remaining life of parts A

You can see the machine’s parts life on the LCD.

a Press Menu, 8, 3.

83.Parts Life

1.Drum

2.Belt Unit

3.Fuser

Select ab or OK

Be careful not to inhale toner.

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine.

b Press a or b to choose 1.Drum,

2.Belt Unit, 3.Fuser, 4.Laser,

5.PF Kit MP, 6.PF Kit 1 or

7.PF Kit 2.

Press OK.

c Press Stop/Exit.

Replacing periodic maintenance parts A

The periodic maintenance parts will need to be replaced regularly to maintain the print quality. The parts listed below will have to be replaced after printing approximately 50,000

pages for PF Kit 1, PF Kit 2, Fuser and Laser. Please call your Brother dealer when the following messages appear on the LCD.

for PF Kit MP and 100,000 pages1

A4 or Letter size single-sided pages.

LCD message Description

Replace Parts Fuser Unit

Replace Parts Laser Unit

Replace Parts PF Kit 1

Replace Parts PF Kit 2

Replace Parts PF Kit MP

Replace the fuser unit.

Replace the laser unit.

Replace the paper feeding kit for the paper tray.

Replace the paper feeding kit for the lower tray (option).

Replace the paper feeding kit for the multi-purpose tray.

Routine maintenance

Packing and shipping

WARNING

IMPORTANT

Note

the machine A

This machine is heavy and weighs approximately 26.5 kg. To prevent possible injuries at least two people should lift the machine. Be careful not to pinch your fingers when you put the machine down.

If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier.

Make sure that you have the following parts for repacking:

If you use a Lower Tray, carry it separately from your machine.

When shipping the machine, the waste toner box must be removed from the machine and put in a plastic bag, and then sealed. Failure to remove it and put it in a plastic bag before shipping may cause severe damage to the machine and may void the warranty.

1 Plastic bag for the waste toner box

2 Orange packing materials for locking the

internal parts (4 pieces)

3 A piece of paper (A4 or Letter) to protect the

belt unit (Please supply this yourself)

Routine maintenance

a Turn off the machine. Unplug the

telephone line cord first, disconnect all cables, and then unplug the power cord from the electrical socket.

b Press the front cover release button and

then open the front cover.

c Hold the green handle of the drum unit.

Pull the drum unit out until it stops.

d Turn the green lock lever (1) at the left of

IMPORTANT

the machine anticlockwise to the release position. Holding the green handles of the drum unit, lift the front of the drum unit and remove it from the machine.

• Hold the green handles of the drum unit when you carry it. DO NOT hold the sides of the drum unit.

• We recommend that you place the drum unit on a clean, flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner.

• Handle the toner cartridge and the waste toner box carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

e Hold the green handle of the belt unit

Note

IMPORTANT

with both hands and lift the belt unit up, then pull it out.

f Remove two pieces of orange packing

material and discard them.

Routine maintenance

This step is only necessary when you are replacing the waste toner box for the first time, and is not required for the replacement waste toner box. The orange packing pieces are installed at the factory to protect your machine during shipment.

g Remove the waste toner box from the

machine using the green handle, and then put it in a plastic bag and seal the bag completely.

Handle the waste toner box carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.

h Put the belt unit back into the machine.

1 R

1 L

Make sure the belt unit is level and fits firmly into place.

i Install orange packing materials to the

drum unit as follows:

 To secure the toner cartridges, install

 Attach the orange packing strip (2) to

 Slide the small orange packing

the matching orange packing strips (1) (marked L and R) to the drum unit on the left and right sides, as shown in the illustration.

the left side of the drum unit, as shown in the illustration.

material (3) onto the metal shaft on the right side of the drum unit, as shown in the illustration.

Routine maintenance

j Put a piece of paper (A4 or Letter) on the

belt unit to prevent damage to the belt unit.

k Make sure the green lock lever (1) is in

the release position as shown in the illustration.

l Match the guide ends (2) of the drum

unit to the c marks (1) on both sides of the machine, then gently slide the drum unit into the machine until it stops at the green lock lever.

m Turn the green lock lever (1) clockwise

to the lock position.

n Push the drum unit in until it stops.

FRONT

p Put the Styrofoam piece (1) into the

carton. Then put the waste toner box in the Styrofoam piece.

q Wrap the machine with a plastic bag.

Put the machine on the Styrofoam piece (1).

o Close the front cover of the machine.

r Put the two styrofoam pieces (1) into the

RIGHT

LEFT

carton matching the right of the machine to the "RIGHT" mark on one of the styrofoam pieces, and the left of the machine to the "LEFT" mark on the other styrofoam piece. Put the AC power cord and printed materials in the original carton as shown in the illustration.

Routine maintenance

s Close the carton and tape it shut.

Note

Options B

Optional paper tray (LT-300CL)

An optional lower tray can be installed, and it

can hold up to 500 sheets of 80 g/m

When an optional tray is installed, the machine can hold up to 800 sheets of plain paper.

For setup, see the Instructions that we have supplied with the lower tray unit.

paper.

Memory board B

MFC-9465CDN has 256 MB of standard memory and MFC-9460CDN has 128 MB. Both models have one slot for optional memory expansion. You can increase the memory up to maximum of 512 MB for MFC-9465CDN and 384 MB for MFC-9460CDN by installing one SO-DIMM (Small Outline Dual In-line Memory Module).

SO-DIMM Types B

You can install the following SO-DIMMs:

 128 MB Kingston KTH-LJ2015/128

 256 MB Kingston KTH-LJ2015/256

 128 MB Transcend TS128MHP422A

 256 MB Transcend TS256MHP423A

• For more information, visit the Kingston Technology website at http://www.kingston.com/

• For more information, visit the Transcend website at http://www.transcend.com.tw/

In general, the SO-DIMM must have the following specifications:

Type: 144-pin and 16-bit output

CAS latency: 4

Clock frequency: 267 MHz (533 Mb/S/Pin) or more

Capacity: 64, 128 or 256 MB

Height: 30.0 mm (1.18 in.)

DRAM type: DDR2 SDRAM

Note

• There might be some SO-DIMMs that will

Note

IMPORTANT

not work with the machine.

• For more information, call the dealer you bought the machine from or Brother Customer Service.

Options

Installing extra memory B

a Turn off the machine’s power switch.

Unplug the telephone line cord.

b Disconnect the interface cable from the

machine, and then unplug the power cord from the electrical socket.

Be sure to turn off the machine’s power switch before you install or remove the SO-DIMM.

c Remove the plastic (1) and then

metal (2) SO-DIMM covers.

d Unpack the SO-DIMM and hold it by its

edges.

To prevent damage to the machine from static electricity, DO NOT touch the memory chips or the board surface.

e Hold the SO-DIMM by the edges and

Note

align the notches in the SO-DIMM with the protrusions in the slot. Insert the SO-DIMM diagonally (1), then tilt it toward the interface board until it clicks into place (2).

h Plug in the telephone line cord. Turn on

the machine’s power switch.

To make sure that you have installed the SO-DIMM properly, you can print the user settings page that shows the current memory size. (See How to print a report on page 39.)

f Put the metal (2) and then the plastic (1)

SO-DIMM covers back on.

g Plug the machine’s power cord back into

the electrical socket first, and then connect the interface cable.

Glossary C

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the handset of the external telephone.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

As a cost saving feature, all delayed faxes to the same fax number will be sent as one transmission.

Beeper Volume

Volume setting for the beep when you press a key or make an error.

Broadcasting

The ability to send the same fax message to more than one location.

BT Call Sign

A subscriber service purchased from the telephone company in U.K. that gives you another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line.

Cancel Job

Cancels a programmed print job and clears the machine’s memory.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG, if the receiving machine has the same capability.

Communication error (or Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Delayed Fax

Sends your fax at a specified later time that day.

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone

A telephone on the fax number that is plugged into a separate wall socket.

External phone

A TAD (telephone answering device) or telephone that is connected to your machine.

F/T Ring Time

The length of time that the Brother machine fast double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Detect

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.

Fax Storage

You can store faxes in the memory.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

Fine resolution

Resolution is 203 × 196 dpi. It is used for small print and graphs.

Greyscale

The shades of grey available for copying and faxing photographs.

Group number

A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location for Broadcasting.

Help List

A printout of the complete Menu table that you can use to program your machine when you do not have the User’s Guides with you.

Journal Period

The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle.

LCD (liquid crystal display)

The display screen on the machine that shows interactive messages during On-Screen Programming and shows the date and time when the machine is idle.

Manual fax

When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Mono Start or Colour Start to begin transmission.

Menu mode

Programming mode for changing your machine’s settings.

OCR (optical character recognition)

ScanSoft™ PaperPort™ 12SE with OCR or Presto! PageManager software application converts an image of text to text you can edit.

One Touch

Keys on the machine’s control panel where you can store numbers for easy dialling. You can store a second number on each key if you press Shift and the One Touch key together.

Glossary

Out of Paper Reception

Receives faxes into the machine’s memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Pause

Allows you to place a 2.8 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing One Touch and Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse

A form of rotary dialling on a telephone line.

Real Time Transmission

When memory is full, you can send faxes in real time.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic image of a paper document into your computer.

An electronic, alphabetical listing of stored One Touch, Speed Dial and Group numbers.

Speed Dial

A pre-programmed number for easy dialling. Press a Speed Dial, then enter the three-digit Speed Dial location and press Mono Start or Colour Start to begin the dialling process.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.

Remaining Jobs

You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually.

Remote Access Code

Your own four-digit code (– – –l) that allows you to call and access your machine from a remote location.

Remote Activation code

Press this code (l 5 1) when you answer a fax call on an extension or external telephone.

Remote Retrieval Access

The ability to access your machine remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines per inch.

TAD (telephone answering device)

You can connect an external TAD to your machine.

Tel Index List

A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialling on the telephone line used for Touch Tone telephones.

Transmission

The process of sending faxes over the telephone lines from your machine to the receiving fax machine.

User Settings List

A printed report that shows the current settings of the machine.

Xmit Report (Transmission Verification Report)

A listing for each transmission, that shows its date, time and number.

Index

Apple Macintosh

See Software User’s Guide.

Broadcasting ............................................14

cancelling setting up groups for

..............................................15

.............................35

Cancelling

broadcast in process fax jobs in memory fax storage jobs awaiting redial remote fax options

ControlCenter2 (for Macintosh)

See Software User’s Guide.

ControlCenter4 (for Windows

See Software User’s Guide.

Copy

2 in 1 ID Copy contrast Enlarge/Reduce key keys N in 1 (page layout) Options key quality sort (ADF only) temporary settings using ADF using scanner glass

Cover page

custom comments for all faxes for next fax only printed form

............................................24

.................................................43

......................................................40

...........................................42

...................................................41

.............................................43

..............................................18

...........................................20

.............................15

................................18

...............................18

................................26

)

.......................................46

.............................40

..............................45

......................................43

................................40

.............................. 45

.................................19

....................................19

Deep Sleep mode ...................................... 2

Delayed batch transmission Dialling

groups (broadcasting) restricting dialling

Drum unit

checking (remaining life) Dual access Duplex copy

............................................. 14

............................................. 47

................................. 10

.................... 17

.......................... 14

...................... 50

Enlarge/Reduce key ................................ 40

Fax codes

changing

remote access code Fax forwarding

changing remotely

programming a number Fax storage

printing from memory

turning off

turning on Fax, stand-alone

receiving

fax forwarding fax receive stamp into memory (fax storage) polling receive reducing to fit on paper retrieving from a remote site

............................................... 26

............................. 26

..........................28, 29

........................ 23

............................................. 24

........................... 31

............................................. 26

............................................. 24

.................................... 29

.............................. 31

................. 24

................................... 32

..................... 30

.......27, 29

sending .................................................11

broadcasting cancelling from memory contrast delayed batch delayed fax from memory (dual access) manual overseas polled transmit real time transmission resolution

......................................14

.....................18

..............................................12

.....................................17

.........................................17

...............14

...............................................13

............................................16

....................................21

........................16

...........................................12

N in 1 (page layout) ................................. 45

Network

faxing

See Software User’s Guide.

printing

See Network User’s Guide.

scanning

See Software User’s Guide.

Groups for broadcasting ..........................35

HELP ........................................................39

Help List

................................................39

LCD (liquid crystal display)

contrast Help List

...................................................3

................................................39

Machine information

checking remaining life of parts page counts

Macintosh

See Software User’s Guide.

Maintenance, routine

checking the remaining life of parts

Manual

transmission

Memory

adding DIMM (option)

installing

storage

..........................................50

...............................50

..........................................13

...........................60

.............................................61

....................................................1

............50

......50

Page layout (N in 1) ................................. 45

Paging

programming your pager number

PaperPort™ 12SE with OCR

See Software User’s Guide and Help in the PaperPort™ 12SE application to access How-to-Guides.

PC-Fax

See Software User’s Guide.

Polling

polled transmit

polling receive Power failure Presto! PageManager

See Software User’s Guide. See also Help

in the Presto! PageManager application. Print

fax from memory

reports Printing

See Software User’s Guide.

.................................................. 39

...................................... 21

...................................... 32

............................................. 1

.................................. 31

......... 23

Quality

copying Quick dial

broadcasting

group dial

...........................................41, 42

......................................... 14

using groups

setting up groups for broadcasting

...................................... 14

.... 35

Reducing

copies

...................................................40

incoming faxes

Remote retrieval

access code commands getting your faxes

Remote setup

See Software User’s Guide.

Reports

Resolution

Resolution key Restricted users

............................................. 38, 39

Fax Journal

journal period Help List how to print Network Configuration Tel Index List Transmission Verification User Settings

fax (standard, fine, superfine, photo) setting for next fax

......................................30

.......................................26

................................... 26, 27

............................................29

.................................27

.................................... 38, 39

.....................................38

................................................39

...........................................39

..........................39

........................................39

......................38

........................................39

................................12

.........................................12

.........................................6

.... 12

Windows

See Software User’s Guide.

Wireless Network

See Quick Setup Guide and Network User’s Guide.

Scanning

See Software User’s Guide.

Security

restricting dialling Secure function lock

administrator password

Public user mode

restricted users Setting lock

Sleep mode Sort

..........................................................43

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Temporary copy settings ..........................40

Toner Save

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The machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.

Brother MFC-9460CDN, MFC-9465CDN Advanced User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

User's Guides and where do I find it?

Table of Contents

General Setup 1

Memory storage 1

Automatic daylight savings time

Ecology features 1

Toner Save 1

Sleep Mode 1

Deep Sleep mode 1

LCD Contrast 1

Mode Timer 1

Security features 2

Secure Function Lock 2.0

Setting the password for the administrator 2

Changing the password for the administrator 2

Setting up the public user mode 2

Setting up restricted users 2

Turning Secure Function Lock on/off 2

Switching Users 2

Setting Lock 2

Setting up the password 2

Changing your Setting Lock password 2

Turning Setting Lock on/off 2

Restricting dialling 2

Dial pad restriction 2

One Touch restriction 2

Speed Dial restriction 2

Sending a fax 3

Additional sending options

Changing a 2-sided fax layout3

Sending faxes using multiple settings 3

Contrast 3

Changing Fax Resolution 3

To change the default Fax Resolution setting

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Dual access (black & white only) 3

Broadcasting (black & white only) 3

Before you begin the broadcast 3

How to broadcast a fax 3

Cancelling a Broadcast in progress 3

Real Time Transmission 3

Sending in real time for all faxes 3

Sending in real time for the next fax only 3

Not sending in real time for the next fax only 3

Overseas Mode 3

Delayed Fax (black & white only) 3

Delayed batch transmission (black & white only) 3

Checking and cancelling waiting jobs 3

Electronic cover page (black & white only) 3

Composing your own comments 3

Send a cover page for the next fax 3

Send a cover page for all faxes 3

Using a printed cover page 3

Polling overview 3

Polled transmit (black & white only) 3

Setup for polled transmit 3

Setup for polled transmit with a secure code

Receiving a fax 4

Remote Fax Options (black & white only)

Out of Paper Reception 4

Fax Forwarding 4

Fax Storage 4

PC-Fax Receive 4

Changing Remote Fax Options 4

Remote retrieval 4

Turning off Remote Fax Options 4

Setting a Remote Access Code 4

Using your Remote Access Code 4

Retrieving fax messages 4

Changing the Fax Forwarding number4

Remote fax commands 4

Additional receiving operations 4

Printing a reduced incoming fax 4

Duplex (2-sided) printing for Fax mode 4