Brother MFC-9460CDN, MFC-9465CDN Basic User Guide

BASIC USER’S GUIDE

MFC-9460CDN MFC-9465CDN

Not all models are available in all countries.

Version A

UK/IRE

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-9460CDN and MFC-9465CDN (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions before

you set up your machine.

Quick Setup Guide Read this Guide first. Follow the instructions

for setting up your machine and installing the drivers and software for the operating system and connection type you are using.

Basic User's Guide Learn the basic Fax, Copy, Scan and Direct

Print operations and how to replace consumables. See troubleshooting tips.

Advanced User's Guide

Software User's Guide

Network Glossary This Guide provides basic information about

Learn more advanced operations: Fax, Copy, security features, printing reports and performing routine maintenance.

Follow these instructions for Printing, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

advanced network features of Brother machines along with general networking and common terms.

Printed / In the box

For HUN/BUL/ROM/POL/SVK/CZE: PDF file / Documentation CD-ROM / In the box

PDF file / Documentation CD-ROM / In the box

Network User's Guide

This Guide provides useful information of wired and wireless network settings and security settings using Brother machine. You can also find supported protocol information for your machine and the detailed troubleshooting tips.

PDF file / Documentation CD-ROM / In the box

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation .......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide.........................................................................................2

Viewing Documentation...................................................................................2

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh) ................................................................4

Control panel overview ..........................................................................................6

Data LED indications .......................................................................................9

Volume settings ...................................................................................................10

Ring volume...................................................................................................10

Beeper volume ..............................................................................................10

Speaker volume.............................................................................................10

2 Loading paper 11

Loading paper and print media ............................................................................11

Loading paper in the standard paper tray......................................................11

Loading paper in the multi-purpose tray (MP tray) ........................................13

Unscannable area .........................................................................................18

Unprintable area when printing from a computer ..........................................18

Paper settings......................................................................................................19

Paper Type ....................................................................................................19

Paper Size .....................................................................................................19

Tray Use in copy mode..................................................................................20

Tray Use in fax mode ....................................................................................20

Tray Use in print mode ..................................................................................21

Acceptable paper and other print media..............................................................22

Recommended paper and print media ..........................................................22

Type and size of paper ..................................................................................22

Handling and using special paper .................................................................24

)................................................................4

3 Loading documents 27

How to load documents .......................................................................................27

Using the automatic document feeder (ADF) ................................................27

Using the scanner glass ................................................................................28

4 Sending a fax 29

How to send a fax................................................................................................29

Faxing Letter size documents from the scanner glass ..................................30

Colour fax transmission.................................................................................31

Cancelling a fax in progress ..........................................................................31

Transmission verification report.....................................................................31

5 Receiving a fax 33

Receive modes ....................................................................................................33

Choosing the receive mode...........................................................................33

Using receive modes ...........................................................................................34

Fax Only ........................................................................................................34

Fax/Tel...........................................................................................................34

Manual...........................................................................................................34

External TAD .................................................................................................34

Receive Mode settings ........................................................................................35

Ring Delay.....................................................................................................35

F/T Ring Time (Fax/Tel mode only)...............................................................35

Fax Detect .....................................................................................................36

6 Telephone and external devices 37

Telephone line services.......................................................................................37

Setting the telephone line type ......................................................................37

Connecting an external TAD ...............................................................................38

Connections...................................................................................................38

Recording an outgoing message (OGM).......................................................39

Multi-line connections (PBX) .........................................................................39

External and extension telephones......................................................................39

Connecting an external or extension telephone ............................................39

Operation from external or extension telephones..........................................40

For Fax/Tel mode only...................................................................................40

Using extension telephones (U.K. only) ........................................................40

Using a non-Brother cordless external handset ............................................41

Using Remote Codes ....................................................................................41

7 Dialling and storing numbers 43

How to dial...........................................................................................................43

Manual dialling...............................................................................................43

One Touch dialling.........................................................................................43

Speed dialling ................................................................................................43

Search ...........................................................................................................44

Fax redial.......................................................................................................44

Storing numbers ..................................................................................................45

Storing a pause .............................................................................................45

Storing One Touch Dial numbers ..................................................................45

Storing Speed Dial numbers..........................................................................46

Changing One Touch and Speed Dial numbers............................................46

Deleting One Touch and Speed Dial numbers ..............................................47

Tone or Pulse ................................................................................................48

8 Making copies 49

How to copy.........................................................................................................49

Stop copying..................................................................................................49

Copy settings.................................................................................................49

iii

9 Printing data from a USB Flash memory drive or digital camera

supporting mass storage 50

Creating a PRN or PostScript® 3™ file for direct printing....................................50

Printing data directly from the USB Flash memory drive or digital camera

supporting mass storage ..................................................................................51

10 How to print from a computer 53

Printing a document.............................................................................................53

11 How to scan to a computer 54

Scanning a document as PDF file using ControlCenter4 (Windows®) ................54

Changing the SCAN key settings ........................................................................57

Before scanning.............................................................................................57

SCAN key settings.........................................................................................57

Scanning using the SCAN key ......................................................................59

A Routine maintenance 60

Replacing the consumable items.........................................................................60

Replacing a Toner cartridge ..........................................................................64

Replacing the drum unit.................................................................................70

Replacing the belt unit ...................................................................................77

Replacing the waste toner box ......................................................................82

Cleaning and Checking the machine ...................................................................89

Cleaning the outside of the machine .............................................................89

Cleaning the scanner glass ...........................................................................90

Cleaning the laser scanner windows .............................................................91

Cleaning the corona wires.............................................................................95

Cleaning the drum unit ..................................................................................99

Cleaning the paper pick-up rollers...............................................................105

Calibration ...................................................................................................106

Auto Registration.........................................................................................107

Manual Registration.....................................................................................107

Frequency (Colour Correction) ....................................................................108

B Troubleshooting 109

Error and maintenance messages .....................................................................109

Transferring your faxes or Fax Journal report .............................................116

Document Jams and Paper Jams......................................................................117

Document is jammed in the top of the ADF unit ..........................................117

Document is jammed under the document cover ........................................117

Removing small documents jammed in the ADF.........................................118

Document is jammed at the output tray.......................................................118

Paper is jammed in the MP tray ..................................................................119

Paper is jammed in paper tray 1 or tray 2 ...................................................120

Paper is jammed at the back of the machine ..............................................121

Paper is jammed inside the machine...........................................................123

Paper is jammed underneath paper tray 1 ..................................................127

If you are having difficulty with your machine....................................................130

Setting Dial Tone detection .........................................................................138

Telephone line interference .........................................................................138

Improving the print quality..................................................................................139

Machine Information..........................................................................................146

Checking the Serial Number........................................................................146

Reset functions............................................................................................146

How to reset the machine............................................................................147

C Menu and features 148

On-screen programming....................................................................................148

How to access the menu mode ...................................................................148

Menu table.........................................................................................................149

Entering text ......................................................................................................167

D Specifications 169

General..............................................................................................................169

Document Size ..................................................................................................171

Print media.........................................................................................................172

Fax.....................................................................................................................174

Copy ..................................................................................................................175

Scanner .............................................................................................................176

Printer................................................................................................................177

Interfaces...........................................................................................................178

Direct Print feature.............................................................................................179

Computer requirements ....................................................................................180

Consumable items.............................................................................................182

Network (LAN) ...................................................................................................183

E Index 184

Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User's Guide explains the following features and operations. You can view the Advanced User's Guide on the Documentation CD-ROM.

1 General Setup

Memory storage

Automatic daylight savings time

Ecology features

LCD Contrast

Mode Timer

2 Security features

Secure Function Lock 2.0

Setting Lock

Restricting dialling

3 Sending a fax

Additional sending options

Additional sending operations

Polling overview

4 Receiving a fax

Remote Fax Options (black & white only)

Additional receiving operations

Polling overview

A Routine maintenance

Cleaning and checking the machine

Replacing periodic maintenance parts

Packing and shipping the machine

B Options

Optional paper tray (LT-300CL)

Memory board

C Glossary

D Index

5 Dialling and storing numbers

Telephone line services

Additional dialling operations

Additional ways to store numbers

6 Printing reports

Fax reports

Reports

7 Making copies

Copy settings

Duplex (2-sided) copying

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier

New

Courier New font identifies the messages shown on the LCD of the machine.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Chapter 1

Note

Accessing the Advanced User’s Guide, Software User’s Guide and Network User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features Fax, Copy, Printer, Scanner, PC-Fax and Network. When you are ready to learn detailed information about these operations, read the

Advanced User's Guide, Software User’s Guide, Network Glossary

and Network User’s Guide that are on the Documentation CD-ROM.

Viewing Documentation 1

a Turn on your computer. Insert the

Documentation CD-ROM into your CD-ROM drive.

c Click your country.

d Point to your language, point to

View Guide, and then click the guide you want to read.

(Windows® users) If the screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click index.html.

b (Macintosh users) Double-click the

Documentation CD-ROM icon, and then double-click index.html.

General information

Note

Presto! PageManager User’s Guide

• (Windows® users only) Your web browser may display a yellow bar at the top of the page that contains a security warning about Active X controls. For the page to display correctly you must click on the bar, click Allow Blocked Content, then click Yes in the Security Warning dialog box.

• (Windows

users only)1 For faster access, you can copy all user documentation in PDF format to a local folder on your computer. Point to your language, then click Copy to local disk.

Microsoft® Internet Explorer® 6.0 or greater.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

 Scanning

 ControlCenter

(Macintosh)

Presto! PageManager must be downloaded and installed before use. See Accessing Brother Support (Macintosh) on page 4 for further instructions.

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

How to find Network setup instructions

Your machine can be connected to a wired network. You can find basic setup instructions in the Quick Setup Guide. For more information about network setup please see the Network User's Guide on the Documentation CD-ROM.

 Network Scanning

ScanSoft™ PaperPort™12SE with OCR How-to-Guides

(Windows

)

 The complete ScanSoft™

PaperPort™12SE with OCR How-toGuides can be viewed from the Help selection in the ScanSoft™ PaperPort™12SE application.

Chapter 1

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

 To access our website

(http://www.brother.com/ Home Page.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

 To access the Brother CreativeCenter

(http://www.brother.com/creativecenter/ for FREE photo projects and printable downloads, click Brother CreativeCenter.

), click Brother

), click

)

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need, such as Web support (Brother Solutions Center) on the Installation CD-ROM.

 Double-click the Brother Support icon.

The following screen will appear:

 To download and install Presto!

PageManager, click Presto! PageManager.

 To register your machine from the Brother

Product Register Page (http://www.brother.com/registration/ click On-Line Registration.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our website for original Brother

Supplies (http://www.brother.com/original/ Supplies Information.

), click

 To return to the main page, click Back or

if you have finished, click Exit.

General information

Chapter 1

234

111213

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Fax Only Dial & Start

Control panel overview 1

MFC-9460CDN and MFC-9465CDN have the same keys. The illustration is based on the MFC-9465CDN.

1 One Touch keys

These 8 keys give you instant access to 16 previously stored numbers.

Shift

Lets you access One Touch numbers 9 to 16 when held down.

2 FAX keys:

Tel/R

This key is used to have a telephone conversation after picking up the external handset during the F/T fast double-ring.

When connected to a PBX, you can use this key to gain access to an outside line, to recall an operator, or to transfer a call to another extension.

Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers or when dialling a number manually.

Resolution

Sets the resolution when sending a fax.

3 Error LED

Blinks in orange when the LCD displays an error or an important status message.

4 Duplex

You can choose Duplex to copy on both sides of the paper.

(MFC-9465CDN) Also, this key enables automatic 2-sided (Duplex) fax sending when the machine is in Fax mode.

5LCD

Displays messages to help you set up and use your machine.

General information

56 78

01/01/2011 15:00

Fax Only Dial & Start

6 Clear

Deletes entered data or lets you cancel the current setting.

Lets you access the Menu to program your settings in this machine.

Lets you store your settings in the machine.

Volume keys:

d or c

Press to scroll backwards or forwards through menu selections. Press to change the volume when in fax or standby mode.

a or b Press to scroll through the menus and options.

Speed Dial

Lets you access speed dial numbers directly.

Lets you look up numbers that are stored in memory.

7Dialpad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key temporarily switches the dialling mode from Pulse to Tone during a telephone call.

8 Stop/Exit

Stops an operation or exits from a menu.

9Start:

Colour

Lets you start sending faxes or making copies in full colour.

Mono

Lets you start sending faxes or making copies in black & white.

10 Mode keys:

FAX

Puts the machine in Fax mode.

SCAN

Puts the machine in Scan mode.

COPY

Puts the machine in Copy mode.

Chapter 1

11 COPY keys:

Options

You can quickly and easily choose temporary settings for copying.

Enlarge/Reduce

Reduces or enlarges copies.

Quality

Lets you change the quality for the next copy.

12 Data LED

The LED will flash depending on the machine status.

13 PRINT keys:

Direct

Lets you print data from a USB flash memory drive or a digital camera supporting mass storage directly to the machine.

(See Printing data from a USB Flash memory

drive or digital camera supporting mass storage on page 50.)

Secure

You can print data saved in the memory when you enter your four-digit password. (For details about using the Secure key, see the Software User's Guide.)

When using Secure Function Lock, you can switch restricted users by holding down Shift as you press Secure. (See Secure Function

Lock 2.0 in Chapter 2 of the Advanced User's Guide.)

Job Cancel

Cancels a programmed print job and clears it from the machine’s memory. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).

General information

Data LED indications 1

The Data LED (light emitting diode) will flash depending on the machine’s status.

LED Machine Status Description

Green

(blinking)

Green

Ready Mode The machine is ready to print, in sleep mode, there is no print

data, or the power switch is off.

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Data Remaining in

Print data remains in the machine memory.

Memory

Chapter 1

Volume settings 1

Ring volume 1

You can choose a range of ring volume levels, from High to Off.

While in Fax mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the ring volume through the menu:

a Press Menu, 1, 3, 1. b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

Speaker volume 1

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 3, 3. b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

Beeper volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 3, 2. b Press a or b to choose Off, Low, Med or

High. Press OK.

c Press Stop/Exit.

WARNING

Loading paper 2

Loading paper and print media

The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray.

When you put paper into the paper tray, note the following:

 If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

Loading paper in the standard paper tray 2

You can load up to 250 sheets for Tray 1 and 500 sheets for Tray 2. Paper can be loaded up to the maximum paper mark (b b b) on the sliding paper with guide. (For recommended paper to use, see Paper capacity of the paper trays on page 23.)

Printing on plain paper, thin paper or recycled paper from the standard

paper tray 2

a Pull the paper tray completely out of the

machine.

DO NOT touch the shaded parts shown in the illustration. These rollers may be rotating at high speed.

Chapter 2

b While pressing the green paper-guide

release lever (1), slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

d Put paper in the tray and make sure:

 The paper is below the maximum

paper mark (b b b) (1). Over filling the paper tray will cause

paper jams.

 The side to be printed on must be

face down.

 The paper guides touch the sides of

the paper so it will feed properly.

e Put the paper tray firmly back in the

machine. Make sure that it is completely inserted into the machine.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

f Lift up the support flap (1) to prevent

paper from sliding off the face down output tray or remove each page as soon as it comes out of the machine.

Loading paper

Loading paper in the multi-purpose tray (MP tray) 2

You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print or copy on thick paper, bond paper, labels or envelopes. (For recommended paper to use, see Paper capacity of the paper trays on page 23.)

Printing on plain paper, bond paper, labels or glossy paper from the MP tray

a Open the MP tray and lower it gently.

b Pull out the MP tray support and unfold

the flap (1).

Chapter 2

Note

c Put paper in the MP tray and make sure:

 The paper stays under the maximum

paper mark (1).

 The top of paper edge is positioned

between the arrows (2).

 The side to be printed on must be

face up with the leading edge (top of the paper) in first.

d Lift up the support flap to prevent paper

from sliding off the face down output tray, or remove each page as soon as it comes out of the machine.

When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.

Loading paper

Printing on envelopes and thick paper from the MP tray 2

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

a Open the MP tray and lower it gently.

c Lift up the support flap to prevent

envelopes and thick sheets of paper from sliding off the face down output tray. If the support flap is closed you should remove each envelope as soon as it comes out of the machine.

b Pull out the MP tray support and unfold

the flap (1).

Chapter 2

d Put up to 3 envelopes or up to 25 sheets

of thick paper (163 g/m If you add more envelopes or paper it may cause a jam. Make sure:

 The top of envelope edge is

positioned between the arrows (1).

 The side to be printed on must be

face up.

) in the MP tray.

e Open the back cover (Face up output

tray).

f Pull down the two grey levers, one on

the left-hand side and one on the righthand side, to the envelope position as shown in the illustration below.

g Close the back cover. h Send the print data to the machine.

i When you have finished printing, open

Note

the back cover and reset the two grey levers which were pulled down in step f back to their original positions.

• Remove each printed envelope immediately to prevent a paper jam.

• If your thick paper curls during printing, put only one sheet at a time in the MP tray and open the back cover (back output tray) to let the printed pages exit to the back output tray.

• To easily remove a small printout from the output tray, lift up the scanner by using both hands as shown in the illustration.

Loading paper

• You can still use the machine while the scanner is up. To close the scanner, push it down with both hands.

Chapter 2

Note

Unscannable area 2

The scannable area depends on the settings in the application you are using. The figures below show unscannable areas.

Usage Document

Size

Top (1)

Bottom (1)

Left (2)

Right (2)

Fax Letter 4 mm 3.95 mm

A4 4 mm 1 mm

Copy Letter 4 mm 3.96 mm

A4 4 mm 2 mm

(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The area that cannot be printed on will vary by paper size.

Unprintable area when printing from a computer 2

When using the printer driver the printable area is smaller than the paper size. The figures below show unprintable areas.

Portrait Landscape

Windows® printer driver and Macintosh printer driver

BRScript printer driver for Windows

and Macintosh

14.23mm

24.23mm

The area that cannot be printed on may vary depending on the paper size and the printer driver you are using. The unprintable area shown above is for A4 size paper.

Loading paper

Note

Paper settings 2

Paper Type 2

Set up the machine for the type of paper you are using. This will give you the best print quality.

a Do one of the following:

 To set the paper type for the

MP Tray press Menu, 1, 2, 1, 1.

 To set the paper type for Tray#1

press Menu, 1, 2, 1, 2.

 To set the paper type for Tray#2

press Menu, 1, 2, 1, 3 if you installed the optional tray.

Tray#2 appears only if the optional tray is installed.

b Press a or b to choose Thin, Plain,

Thick, Thicker, Recycled Paper

or Glossy Paper. Press OK.

Paper Size 2

You can use ten sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A5 L, A6, B5, B6 and Folio and four sizes for printing faxes: A4, Letter, Legal or Folio (8.5 in. × 13 in.).

When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document or an incoming fax on the page.

a Do one of the following:

 To set the paper size for the

MP Tray press Menu, 1, 2, 2, 1.

 To set the paper size for Tray#1

press Menu, 1, 2, 2, 2.

 To set the paper size for Tray#2

press Menu, 1, 2, 2, 3 if you installed the optional tray.

Tray#2 appears only if the optional tray is installed.

c Press Stop/Exit.

You can choose Glossy Paper for MP Tray.

b Press a or b to choose A4, Letter,

Legal, Executive, A5, A5 L, A6, B5, B6, Folio or Any.

Press OK.

c Press Stop/Exit.

• The Any option appears only when you choose the MP tray.

• If you choose Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting. You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies. You must choose one of the other available Paper Size selections for the MP tray.

• A5 L and A6 size are not available for Tray#2.

Chapter 2

Note

Tray Use in copy mode 2

You can change the priority tray that the machine will use for printing copies.

When you choose Tray#1 Only, MP Only or Tray#2 Only

, the machine pulls the paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

To change the tray setting follow the instructions below:

a Press Menu, 1, 5, 1. b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

, MP Only,

or T1>T21>MP.

c Press Stop/Exit.

• When loading the documents in the ADF and MP>T1>T2 or T1>T2>MP is selected, the machine looks for the tray with the most suitable paper and pulls paper from that tray. If no tray has suitable paper, the machine pulls paper from the higher priority tray.

• When using the scanner glass, your document is copied from the higher priority tray even if more suitable paper is in another paper tray.

Tray Use in fax mode 2

You can change the default tray that the machine will use for printing received faxes.

When you choose Tray#1 Only, MP Only or Tray#2 Only

, the machine pulls the paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

When you choose T1>T2

>MP, the machine pulls paper from Tray #1 until it is empty, then from Tray #2, and then from the MP tray.

When you choose MP>T1>T2

, the machine pulls paper from the MP tray until it is empty, then from Tray #1, and then from Tray #2.

• You can use four sizes of paper for printing faxes: A4, Letter, Legal or Folio. When a suitable size is not in any of the trays received faxes will be stored in the machine’s memory and Size mismatch will appear on the LCD. (For details, see Error and maintenance messages on page 109.)

• If the tray is out of paper and received faxes are in the machine’s memory, No Paper will appear on the LCD. Insert paper in the empty tray.

a Press Menu, 1, 5, 2. b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

, MP Only,

or T1>T21>MP.

c Press Stop/Exit.

Tray Use in print mode 2

You can change the default tray the machine will use for printing from your computer.

a Press Menu, 1, 5, 3.

Loading paper

b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

, MP Only,

or T1>T21>MP.

c Press Stop/Exit.

Chapter 2

Acceptable paper and other print media 2

Print quality may vary according to the type of paper you are using.

You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, glossy paper, labels or envelopes.

For best results, follow the instructions below:

 DO NOT put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

 For correct printing, you must choose the

same paper size from your software application as the paper in the tray.

 Avoid touching the printed surface of the

paper immediately after printing.

 Before you buy a lot of paper, test a small

quantity to make sure the paper is suitable.

Recommended paper and print media 2

Paper Type Item

Plain paper

Recycled Paper

Labels Avery laser label L7163 Envelope Antalis River series (DL) Glossy Paper

Xerox Premier TCF 80 g/m

Xerox Business 80 g/m

Xerox Recycled Supreme

80 g/m

International Paper Rey Color Laser Gloss 140 g/m

Type and size of paper 2

The machine feeds paper from the installed standard paper tray, multi-purpose tray or optional lower tray.

The name for the paper trays in the printer driver in this Guide are as follows: 2

Tray and optional unit Name

Standard paper tray Tray 1 Multi-purpose tray MP Tray Optional lower tray Tray 2

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