Brother MFC-9440CN, MFC-9450CDN User Guide

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USER’S GUIDE

MFC-9440CN MFC-9450CDN

Version 0

USA/CAN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-9440CN and MFC-9450CDN (circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is online at http://www.brother.com/registration/

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;  may support an insurance claim by you in the event of product loss covered by insurance; and,  will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software and utilities and read FAQs and troubleshooting tips to learn how to get the most from your Brother product.

http://solutions.brother.com/

Note

You can check here for Brother driver updates. To keep your machine performance up to date, check here for the latest firmware upgrade (for

Windows

only).

For Customer Service

In USA: 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada: 1-877-BROTHER

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com/

In Canada: 1-877-BROTHER

http://www.brother.ca/

Description Item

Toner Cartridge Standard Black: TN-110BK (Prints approx. 2,500 pages)

Cyan: TN-110C (Prints approx. 1,500 pages) Magenta: TN-110M (Prints approx. 1,500 pages) Yellow: TN-110Y (Prints approx. 1,500 pages)

Toner Cartridge High Yield Black: TN-115BK (Prints approx. 5,000 pages)

Cyan: TN-115C (Prints approx. 4,000 pages) Magenta: TN-115M (Prints approx. 4,000 pages)

Yellow: TN-115Y (Prints approx. 4,000 pages) Drum Unit DR-110CL Belt Unit BU-100CL Waste Toner Box WT-100CL Telephone Line Cord LG3077001 Paper Tray #2 (Option) LT-100CL User’s Guide LS3292001 (English for USA and Canada)

LS3292002 (French for Canada) Quick Setup Guide LS3293001 (English for USA and Canada)

LS3293002 (French for Canada)

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

Brother® Color Laser One-Year On-Site Limited Warranty

(USA only)

Who is covered:

 This limited warranty (“warranty”) is given

only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

 If you purchased a product from someone

other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to Toner Cartridges, Drum Unit, Belt Unit, and Waste Toner Box.

 Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

 This warranty applies only to products

purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

 Machines: one year from the original

purchase date.

 Accompanying Consumable and

Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: 1 Physical damage to this Product; 2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life;

5 Problems arising from other than defects in

materials or workmanship; and,

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to our Customer Service Hotline at 1-877-BROTHER (1-877-276-8437) or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-877BROTHER (1-877-276-8437) or visit www.brother-usa.com.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to provide information pertaining to the defect or malfunction of this Product.

-brand parts and

Brother® Color Laser One-Year On-Site Limited Warranty

(USA only)

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother or an Authorized Service Center will provide “On-site Warranty Service” during “Normal Working Hours” and will repair the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. “On-site Warranty Service” shall consist of the remedial service, as necessitated by normal usage, to restore this product to good operating condition at your location and does not guarantee uninterrupted operation of this Product. “Normal Working Hours” shall mean 9:00am to 5:00pm (local time), Monday through Friday, excluding legal and local holidays observed by Brother or the Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty, you will be charged for any service and/or replacement parts/products at Brother’s or the Authorized Service Center’s then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What you must provide:

Reasonable cooperation with the Brother Representative in troubleshooting as they diagnose the problem, provide access to this Product at reasonable times and provide adequate working space including heat, light, ventilation, electric current and outlets for the use of the Brother representative.

if you first reported the problem

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for the repair as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

 This Limited Warranty is the only warranty

that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may vary from state to state.

 This Limited Warranty (and Brother’s

obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

BROTHER LASER PRINTER / MULTIFUNCTION CENTER® /

FAX ON-SITE WARRANTY

(Canada only)

For a limited on-site warranty of 1 year labour and parts from the date of purchase, Brother International Corporation (Canada) Ltd. (“Brother”), or its authorized on-site service providers, will repair or replace (at Brother’s sole discretion) this Laser Printer/MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada. This limited Warranty does not include cleaning, consumables (including, without limitation, toner cartridges and drum units, OPC belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner packs, oil bottles) or damage caused by accident, neglect, misuse or improper installation or operation or any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or if shipped out of the country. The use of supplies or consumable items that are non-Brother products may void your warranty. This limited warranty ceases when this machine is rented, sold, or otherwise disposed of. Operation of the laser printer/MFC/Fax in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. The Laser Printer/MFC/Fax machine will be serviced on-site. Canadian Proof of Purchase in the form of a Sales Receipt must be provided if requested by the service personnel. In the event that geographical location does not permit us to provide on-site service to you, Brother reserves the right to exchange your machine with an equivalent or better one through a courier service.

When shipping or transporting your Laser Printer/MFC/Fax machine, please refer to your Operation Manual for the proper packaging procedures. Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner packs or oil bottles on applicable models) during shipping or transport will cause severe damage to the Laser Printer/MFC/Fax machine and will void the Warranty.

Improper packaging may cause severe damage to the machine during shipping and will void the warranty.

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. The warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the Laser Printer/MFC/Fax machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this Laser Printer/MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation, may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province.

Warranty Service is available at Brother Authorized Service Centres throughout Canada. For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1-877-Brother. Internet support: support@brother.ca or browse Brother’s Web Site www.brother.ca.

Section I General

1 General information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation .................................... 2

Accessing the User’s Guides.................................................................................2

Viewing documentation ...................................................................................3

Accessing Brother support (for Windows

Control panel overview ..........................................................................................6

Data LED indications .......................................................................................8

2 Loading paper and documents 9

Loading paper and envelopes ...............................................................................9

Loading plain paper in the paper tray ..............................................................9

Loading envelopes, labels or other media in the multi-purpose tray

(MP tray)....................................................................................................11

Acceptable paper and other media......................................................................12

Recommended paper ....................................................................................12

Type and size of paper..................................................................................12

Handling and using special paper .................................................................14

Loading documents .............................................................................................18

Using the ADF (automatic document feeder) ................................................18

Using the scanner glass ................................................................................19

Unprintable area..................................................................................................20

Unprintable area for copies ...........................................................................20

Unprintable area when printing from a computer ..........................................20

) ...........................................................5

3 General setup 21

Mode timer...........................................................................................................21

Paper settings......................................................................................................21

Paper type .....................................................................................................21

Paper size......................................................................................................22

Tray use in copy mode ..................................................................................22

Tray use in fax mode.....................................................................................23

Tray use in print mode...................................................................................23

Volume settings...................................................................................................24

Ring volume...................................................................................................24

Beeper volume ..............................................................................................24

Speaker volume.............................................................................................24

Automatic daylight savings time ..........................................................................25

Ecology features..................................................................................................25

Toner save.....................................................................................................25

Sleep time......................................................................................................25

LCD contrast........................................................................................................25

Dial Prefix ............................................................................................................26

vii

4 Security features 27

Security................................................................................................................27

Setting lock ....................................................................................................27

Memory security ............................................................................................28

Section II Fax

5 Sending a fax 32

How to fax............................................................................................................32

Entering fax mode .........................................................................................32

Sending a fax from the ADF ..........................................................................32

Sending a fax from the scanner glass ...........................................................32

Canceling a fax in progress...........................................................................33

Broadcasting (black & white only)........................................................................33

Canceling a broadcast in progress................................................................34

Additional sending operations..............................................................................34

Sending faxes using multiple settings ...........................................................34

Electronic cover page (black & white only)....................................................35

Contrast.........................................................................................................36

Changing fax resolution.................................................................................37

Dual access (black & white only)...................................................................37

Real time transmission ..................................................................................38

Overseas mode .............................................................................................38

Delayed fax (black & white only) ...................................................................38

Delayed batch transmission (black & white only) ..........................................39

Checking and canceling waiting jobs.............................................................39

Sending a fax manually .................................................................................39

Out of memory message ...............................................................................40

6 Receiving a fax 41

Choose the correct Receive Mode ......................................................................41

Using receive modes...........................................................................................42

Fax Only ........................................................................................................42

Fax/Tel...........................................................................................................42

Manual...........................................................................................................42

External TAD .................................................................................................42

Receive mode settings ........................................................................................43

Ring delay......................................................................................................43

F/T ring time ..................................................................................................43

Easy receive ..................................................................................................44

Setting the print density .................................................................................44

Additional receiving operations............................................................................44

Printing a reduced incoming fax ....................................................................44

Setting the fax receive stamp (black & white only) ........................................44

Receiving a fax at the end of a conversation.................................................45

Printing a fax from the memory .....................................................................45

viii

7 Telephone services and external devices 46

Telephone line services.......................................................................................46

Voice Mail......................................................................................................46

Distinctive Ring..............................................................................................47

Connecting an external TAD (telephone answering device)................................49

Connections...................................................................................................49

Recording an outgoing message (OGM).......................................................50

Special line considerations............................................................................50

Multi-line connections (PBX) .........................................................................51

External and extension telephones......................................................................52

Operation from extension telephones............................................................52

For Fax/Tel mode only...................................................................................52

Connecting an external or extension telephone ............................................52

Using a non-Brother cordless external handset ............................................52

Using remote codes.......................................................................................53

8 Dialing and storing numbers 54

How to dial...........................................................................................................54

Manual dialing ...............................................................................................54

One-touch dialing ..........................................................................................54

Speed-dialing................................................................................................. 54

Search ...........................................................................................................55

Fax redial.......................................................................................................56

Storing numbers ..................................................................................................56

Storing a pause .............................................................................................56

Storing one-touch dial numbers.....................................................................56

Storing speed-dial numbers...........................................................................57

Changing one-touch and speed-dial numbers...............................................57

Setting up groups for broadcasting................................................................58

Dialing access codes and credit card numbers .............................................59

Pause ............................................................................................................59

Tone or pulse (Canada only) .........................................................................59

9 Remote fax options (black & white only) 60

Fax forwarding.....................................................................................................60

Paging .................................................................................................................61

Fax storage..........................................................................................................61

PC fax receive .....................................................................................................62

Changing remote fax options...............................................................................63

Turning off remote fax options.......................................................................63

Remote retrieval ..................................................................................................64

Setting a remote access code .......................................................................64

Using your remote access code ....................................................................64

Retrieving fax messages ...............................................................................65

Changing the fax forwarding number ............................................................65

Remote fax commands........................................................................................66

10 Polling 67

Polling receive .....................................................................................................67

Sequential polling ..........................................................................................67

Polled transmit (black & white only).....................................................................68

Setup for polled transmit................................................................................68

11 Printing reports 69

Fax reports...........................................................................................................69

Transmission verification report.....................................................................69

Fax journal.....................................................................................................69

Reports ................................................................................................................70

How to print a report......................................................................................70

Section III Copy

12 Making copies 72

How to copy .........................................................................................................72

Entering copy mode.......................................................................................72

Making a single copy.....................................................................................72

Making multiple copies ..................................................................................72

Stop copying..................................................................................................72

Copy options (temporary settings).......................................................................73

Enlarging or reducing the image copied ........................................................73

Using the Options key ...................................................................................74

Improving copy quality...................................................................................75

Sorting copies using the ADF........................................................................75

Adjusting brightness, contrast and color........................................................76

Making N in 1 copies (page layout) ...............................................................77

Tray selection ................................................................................................78

Out of memory message .....................................................................................79

Section IV Walk-up printing

13 Printing photos from a digital camera 82

Before using PictBridge.......................................................................................82

PictBridge requirements ................................................................................82

Using PictBridge ..................................................................................................82

Setting your digital camera............................................................................82

Printing images ....................................................................................................83

DPOF printing................................................................................................84

Connecting a camera as a storage device ..........................................................84

Understanding the error messages .....................................................................85

14 Printing data from a USB flash memory drive 86

Supported file formats..........................................................................................86

Creating a PRN or PostScript

Printing data directly from the USB flash memory drive......................................87

Understanding the error messages .....................................................................88

3 ™ file for direct printing...................................86

Section V Software

15 Software and network features 90

How to read HTML User’s Guide.........................................................................90

For Windows For Macintosh

...............................................................................................90

..............................................................................................90

Section VI Appendixes

A Safety and legal 92

Choosing a location.............................................................................................92

To use the machine safely...................................................................................93

Important information...........................................................................................96

Standard telephone and FCC notices ...........................................................96

Industry Canada Compliance Statement (Canada only) ..............................99

Disconnect device .........................................................................................99

LAN connection ............................................................................................99

Laser safety...................................................................................................99

FDA regulations...........................................................................................100

Important safety instructions........................................................................100

Legal limitations for copying ..............................................................................102

Trademarks........................................................................................................103

BOptions 104

Options ..............................................................................................................104

Optional paper tray ............................................................................................105

Installing the optional paper tray..................................................................105

Memory board....................................................................................................106

Installing extra memory ...............................................................................107

C Troubleshooting and routine maintenance 108

Troubleshooting .................................................................................................108

If you are having difficulty with your machine..............................................108

Improving the print quality ...........................................................................115

Setting dial tone detection ...........................................................................126

Telephone line interference .........................................................................126

Error and maintenance messages .....................................................................127

Checking if the machine has faxes in its memory .......................................132

Transferring faxes to another fax machine..................................................132

Transferring faxes to your PC......................................................................132

Document jams............................................................................................133

Paper jams ..................................................................................................134

Routine maintenance.........................................................................................145

Cleaning the outside of the machine ...........................................................145

Cleaning the scanner...................................................................................146

Cleaning the laser scanner windows ...........................................................147

Cleaning the corona wires...........................................................................151

Cleaning the drum unit ................................................................................155

Replacing the consumable items.......................................................................163

Replacing a toner cartridge .........................................................................166

Replacing the drum unit...............................................................................171

Replacing the belt unit.................................................................................178

Replacing the waste toner box ....................................................................183

Packing and shipping the machine ....................................................................188

Repacking the machine ...............................................................................189

Machine information ..........................................................................................196

Checking the serial number.........................................................................196

Checking the page counters........................................................................196

Checking the remaining life of parts ............................................................196

D Menu and features 197

On-screen programming ....................................................................................197

Menu table...................................................................................................197

Memory storage...........................................................................................197

Menu keys .........................................................................................................197

How to access the menu mode ...................................................................198

Menu table .........................................................................................................199

Entering text.......................................................................................................212

xii

E Specifications 214

General..............................................................................................................214

Print media.........................................................................................................216

Fax.....................................................................................................................217

Copy ..................................................................................................................218

Scan ..................................................................................................................219

Print ...................................................................................................................220

Interfaces...........................................................................................................220

PictBridge ..........................................................................................................221

Direct print feature.............................................................................................221

Computer requirements.....................................................................................222

Consumable items.............................................................................................223

Ethernet wired network......................................................................................224

F Glossary 225

G Index 229

xiii

xiv

Section I

General I

General information 2 Loading paper and documents 9 General setup 21 Security features 27

General information 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier

New

Courier New font identifies the messages shown on the LCD of the machine.

Accessing the User’s

Guides

This User’s Guide does not contain all the information about your machine. The advanced features of the Printer, Network, Scanner, and PC Fax are explained in the Software and Network User’s Guides that you can find on the CD-ROM.

Warning icons tell you what to do to avoid the risk of injury.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Caution icons tell you about procedures you must follow to prevent damaging the machine.

Incorrect setup icons alert you to devices and operations that are not compatible with the machine.

Note icons give useful tips.

General information

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start menu, point to Brother, MFC-9440CN or MFC-9450CDN from the program group, and then click User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC.

Insert the Brother CD-ROM labeled Windows

into your CD-ROM drive.

b If the language selection screen

appears, click your language.

c If the model name screen appears, click

your model name.The CD-ROM main menu will appear.

e Click the documentation you want to

read:

 HTML documents (3 manuals):

HTML User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide.

This format is recommended for viewing on your computer.

 PDF documents (4 manuals):

PDF User’s Guide for stand-alone operations, Software User’s Guide, Network User’s Guide and Quick Setup Guide.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

How to find scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

If this window does not appear, use

Windows start.exe program from the root directory of the Brother CD-ROM.

Explorer to find and run the

d Click Documentation.

Software User's Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA driver

(For Windows Chapter 2

 Using ControlCenter3 in Chapter 3  Network Scanning in Chapter 4

XP/Windows Vista®) in

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides 1

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE with OCR application.

Chapter 1

Viewing documentation (Macintosh®) 1

a Turn on your Macintosh

Insert the Brother CD-ROM labeled Macintosh

b The following window will appear.

into your CD-ROM drive.

c Double-click the Documentation icon. d If the language selection screen

appears, double-click your language.

e Double-click the top page file to view the

User’s Guide, Software User’s Guide and Network User’s Guide in HTML format.

f Click the documentation you want to

read.

 User’s Guide  Software User’s Guide  Network User’s Guide

Note

The documents are also available in PDF format (4 manuals): PDF User’s Guide for stand-alone operations, Software User’s Guide, Network User’s Guide and Quick Setup Guide. The PDF format is recommended for printing the manuals.

Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

How to find scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide: 1

 Scanning in Chapter 9  Using ControlCenter2 in Chapter 10  Network Scanning in Chapter 11

Presto!® PageManager® User's Guide:1

 Instructions for scanning directly from

Presto! Presto!

can be viewed from the Help selection in the Presto!

PageManager® The complete

PageManager® User’s Guide

PageManager® application.

Accessing Brother

General information

support

(for Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CDROM.

 Click Brother Support on the main menu.

The following screen will appear:

 To access our web site

(http://www.brother.com/

Brother Home Page.

) 1

) click

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

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shopping mall (http://www.brothermall.com/ additional product and service information, click Brother Mall.com.

 For the latest news and product support

information (http://solutions.brother.com/ Brother Solutions Center.

 To visit our web site for original/genuine

Brother supplies (http://www.brother.com/original/

Supplies Information. To return to the main page, click Back. Or, if you have finished, click Exit.

) for

), click

Chapter 1

Control panel overview 1

MFC-9440CN and MFC-9450CDN have the same control keys.

1 2

01/03 15:25 Fax Res:Standard

1 One-Touch keys

These 8 keys give you instant access to 16 previously stored numbers.

Shift

Lets you access One-Touch numbers 9 to 16 when held down.

2LCD

Displays messages to help you set up and use your machine.

3Data LED

The LED will flash depending on the machine status.

4 Menu keys:

Lets you access the Menu to program your settings in this machine.

Clear/Back

Deletes entered data or lets you cancel the current setting.

Lets you store your settings in the machine.

Volume keys

Press to scroll backwards or forwards through menu selections. Press to change the volume when in fax or standby mode.

891011

a or b Press to scroll through the menus and options.

b Search/Speed Dial

Lets you look up and dial numbers that are in the quick-dial memory.

You can search the stored number alphabetically by pressing

b Search/Speed Dial twice.

5Dialpad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

(Canada only) The # key temporarily switches the dialing mode from Pulse to Tone during a telephone call.

6Stop/Exit

Stops an operation or exits from a menu.

7Start:

Color

Lets you start sending faxes or making copies in full color.

Black

Lets you start sending faxes or making copies in black & white.

General information

2 3 4 5

01/03 15:25 Fax Res:Standard

8 Mode keys:

Fax

Puts the machine in Fax mode.

Scan

Puts the machine in Scan mode. (For details

about scanning, see the Software User’s Guide

on the CD-ROM.)

Copy

Puts the machine in Copy mode.

9 Copy keys:

Options

Lets you temporarily change multiple copy

settings.

Enlarge/Reduce

Reduces or enlarges copies.

10 Fax and telephone keys:

Hook

Press before dialing if you want to make sure a

fax machine will answer, and then press

Black Start or Color Start. Also, press this

key after you pick up the handset of an external

telephone during the F/T ring (fast double-

rings).

Redial/Pause

Redials the last number called. It also inserts a pause when programming quick dial numbers.

Resolution

Sets the resolution when sending a fax.

11 Print keys:

Direct

Lets you print data from a USB flash memory drive that you can connect directly to the machine. You can also print images directly from your PictBridge compatible camera.

Secure

You can print data saved in memory when you enter your four-digit password. (For details about using the Secure key, see the Software User’s Guide on the CD-ROM.)

Job Cancel

Cancels a programmed print job and clears print data in machine’s memory.

Chapter 1

Data LED indications 1

The Data LED (light emitting diode) will flash and turn on or off depending on the machine’s status.

LED LED Status Machine Status Description

LED is off. Ready Mode The power switch is off or there is

no print data in the machine.

LED is on. Data Remaining in Memory Print data remains in the machine

memory.

LED is blinking. Receiving Data The machine is either receiving

data from the computer, processing data in memory, or print data.

Loading paper and documents 2

Loading paper and envelopes

The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray.

When printing on plain paper 16 to 28 lb (60 to 105 g/m

For printing on other types of media use the MP tray (multi-purpose tray).

When you put paper into the paper tray, note the following:

 If your application software supports

paper size selection on the print menu,

you can select it through the software. If

your application software does not

support it, you can set the paper size in

the printer driver or by using the control

panel buttons.

 Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’

the stack to avoid paper jams and

misfeeds.

) use the paper tray.

Loading plain paper in the paper tray 2

a Unfold the output paper tray support

flap (1).

b Pull the paper tray completely out of the

machine.

Chapter 2

c While pressing the green paper-guide

release lever (1), slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots.

d Fan the stack of paper well to avoid

paper feeding problems.

f Push the paper tray firmly back into the

machine.

e Put the paper into the paper tray with the

top edge of the paper in first and the print side face down. Make sure that the paper is flat in the tray and below the maximum paper mark (1).

Loading paper and documents

Loading envelopes, labels or other media in the multipurpose tray (MP tray) 2

Use the MP tray when printing envelopes, labels, and thick paper.

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

a Unfold the output paper tray support

flap (1).

c Pull out the MP tray support flap (1).

d Put the envelopes (up to 3) or media in

the MP tray with the top edge first and the print side face up.

b Open the MP tray and lower it gently.

Chapter 2

Acceptable paper and other media 2

Recommended paper 2

To get the best print quality, we suggest using the following paper.

Paper Type Item

Plain paper Xerox 4200DP 20 lb

Hammermill Laser Paper (24 lb=90 g/m

(Xerox Premier 80 g/m

(Xerox Business 80 g/m Recycled paper (Xerox Recycled Supreme) Labels Avery laser label #5160

(Avery laser label L7163) Envelopes Columbian #138 (COM10)

Print quality may vary according to the type of paper you are using.

)

Type and size of paper 2

The machine loads paper from the installed standard paper tray, multi-purpose tray, or optional lower tray.

Standard paper tray 2

Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 13. The standard paper tray can hold up to 250 sheets of Letter/A4, legal

and folio size paper (20 lb or 80 g/m can be loaded up to the maximum paper mark on the sliding paper width guide.

Multi-purpose tray (MP tray) 2

The MP tray can hold up to 50 sheets of

paper (20 lb or 80 g/m Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

) or up to 3 envelopes.

). Paper

You can use the following types of media: plain paper, labels or envelopes.

For best results, follow the steps below:

 Your supplier paper made for plain paper

copying.

 Use paper that is 20 to 24 lb (75 to

90 g/m

 Use labels which are designed for use in

laser printers.

 Avoid touching the printed surface of the

paper immediately after printing.

 Use long grain paper with a neutral Ph

value, and a moisture content of approx 5%.

DO NOT load envelopes, labels or thick paper (more than 28 lb or 105 g/m

CAUTION

) into the paper tray or optional lower tray. It may cause paper jams.

Optional lower tray (LT-100CL) 2

The optional lower tray can hold up to 500 sheets of Letter/A4, legal and folio size paper

(20 lb or 80 g/m the top line of the maximum paper mark on the sliding paper width guide.

). Paper can be loaded up to

Loading paper and documents

The names for the paper trays in the printer driver and this Guide are as follows: 2

Tray and optional unit Name

Standard paper tray Tray 1 Optional lower tray Tray 2 Multi-purpose tray MP tray

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray (Tray #1)

Multi-purpose tray

(MP tray)

Paper Tray (Tray #2)

A4, Letter, Legal, Executive, A5, A6, B5,

B6 and Folio

Width: 2.75 to 8.5 in. (69.9 to 215.9 mm)

Length: 4.57 to 16.0 in. (116.0 to 406.4 mm)

A4, Letter, Legal, Executive, A5, B5, B6

and Folio

Plain paper, Thin paper and Recycled paper

Plain paper, Thin paper, Thick paper, Recycled paper, Bond paper, Envelope, Post Card and Labels

Plain paper, Thin paper and Recycled paper

up to 250 [20 lb (80 g/m

)]

up to 50 (plain paper) [20lb(80g/m

)]

up to 3 (envelopes)

up to 500 [20lb(80g/m

)]

Folio size is 8 in. × 13 in.

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight (lb (g/m

)) Thickness (µm) 80-110 Roughness (sec.) Higher than 20 Stiffness (cm3/100) 90-150 Grain direction Long grain Volume resistivity (ohm)

Surface resistivity (ohm-cm)

Filler CaCO3 (Neutral)

Ash content (wt%) Below 23 Brightness (%) Higher than 80 Opacity (%) Higher than 85

20-24 (75-90)

-10e

10e

-10e

10e

Chapter 2

Handling and using special paper 2

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Some important guidelines when selecting paper are:

 Do not use inkjet paper because it may

cause a paper jam or damage your machine.

 Your supplier should be informed that the

paper or envelopes will be used in a color laser machine.

 Preprinted paper must use inks that can

withstand the temperature of the machine’s fusing process (392 degrees Fahrenheit or 200 degrees centigrade for a period of 0.1 seconds).

 If you have selected a cotton bond paper,

paper having a rough surface, such as cockle or laid finished paper or paper that is wrinkled or puckered, the paper may exhibit degraded performance.

Types of paper to avoid 2

Some types of paper may not perform well or may cause damage to your machine.

DO NOT use paper:

If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

CAUTION

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

1 0.08 in. (2 mm) or greater

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight specification in this guide

• with tabs and staples

• with letterheads using low temperature dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

Loading paper and documents

Envelopes 2

Most envelopes will be suitable for your machine. However, some envelopes will have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

Envelopes can only be fed from the MP tray. Before you put envelopes in the tray, check

the following:

 Envelopes should have a lengthwise

sealing flap.

 The sealing flaps should be folded crisply

and correctly (irregularly cut or folded envelopes may cause paper jams).

 Envelopes should consist of two layers of

paper in the area circled in figure below.

Note

• Before you print envelopes, you must ‘fan’ the stack to avoid paper jams and misfeeds.

• Before you print a lot of envelopes, test one to make sure that the print results are what you want.

• Envelope joints that are sealed by the manufacturer should be secure.

• DO NOT put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds.

• For proper printing, you must choose the same paper or envelope size from your software application as the paper or envelopes in the tray.

• We recommend that you do not print within 0.6 in. (15 mm) of the edges of the envelopes.

• See Acceptable paper and other media on page 12.

1 Feeding direction

Chapter 2

Types of envelopes to avoid 2

DO NOT use envelopes:

CAUTION

• that are damaged, curled, wrinkled or an unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing on them)

• that were previously printed by a laser machine

• that are pre-printed on the inside

• that cannot be arranged neatly when stacked

• that are made of paper that weighs more than the paper weight specifications for the machine

• with edges that are not straight or consistently square

• with windows, holes, cut-outs or perforations

• with glue on surface as shown in figure below

• with sealing flaps that have not been folded at purchase

• with sealing flaps as shown in figure below

• with each side folded as shown in figure below

If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

• with double flaps as shown in figure below

Labels 2

The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the belt unit or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

All labels used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit (200 degrees centigrade) for a period of 0.1 seconds.

Loading paper and documents

Label sheets should not exceed the paper weight specifications described in this User’s Guide. Labels exceeding this specification may not feed or print properly and may cause damage to your machine.

Labels can be fed from the MP tray only.

Types of labels to avoid 2

Do not use labels that are damaged, curled, wrinkled or an unusual shape.

Avoid feeding labels with the carrier sheet exposed because your machine will be damaged.

CAUTION

Chapter 2

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (automatic document feeder) 2

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 20 lb

(80 g/m before putting them in the ADF.

) paper and always fan the pages

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

a Unfold the ADF document output

support flap (1) and the ADF support flap (2).

b Fan the pages well. c Place your document, face up top edge

first, in the ADF until you feel it touch the feed roller.

d Adjust the paper guides to fit the width of

your document.

 Make sure documents written with ink are

completely dry.

 Documents to be faxed must be from 5.8

to 8.5 inches (147.3 to 215.9 mm) wide and from 5.8 to 14 inches (147.3 to 356 mm) long, and of a standard weight [20 lb

(80 g/m

)].

CAUTION

To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.

To scan non-standard documents see Using the scanner glass on page 19.

Loading paper and documents

Using the scanner glass 2

You can use the scanner glass to fax, scan, or copy the pages of a book or one page at a time. Documents can be up to 8.5 inches wide and up to 11.7 inches long (215.9 mm wide to 297 mm long).

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left, center the document face down on the scanner glass.

CAUTION

If the document is a book or is thick, DO NOT slam the cover or press on it.

c Close the document cover.

Chapter 2

Unprintable area 2

Unprintable area for copies 2

The printable area of your machine begins at approximately 0.16 in. (4 mm) from the top and bottom and 0.12 in. (3 mm) from both sides of the paper.

1 0.16 in. (4 mm) 2 0.12 in. (3 mm)

Note

This unprintable area shown above is for a single copy or a 1 in 1 copy using Letter size paper. The unprintable area changes with the paper size.

Unprintable area when printing from a computer 2

When using the default driver the printable area is smaller than the paper size, as shown below.

Portrait

1 0.16 in. (4.23 mm) 2 0.16 in. (4.23 mm)

Landscape

1 0.16 in. (4.23 mm) 2 0.16 in. (4.23 mm)

Note

The unprintable area shown above is for Letter size paper. The unprintable area changes with the paper size.

General setup 3

Mode timer 3

The machine has three mode keys on the control panel: Fax, Scan, and Copy.

You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you choose Off, the machine will stay in the mode you used last.

a Press Menu, 1, 1

General Setup

1.Mode Timer

b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

Paper settings 3

Paper type 3

Set up the machine for the type of paper you are using. This will give you the best print quality.

a Do one of the following:

 To set the paper type for the

MP Tray press Menu, 1, 2, 1.

 To set the paper type for Tray#1

press Menu, 1, 2, 2.

 To set the paper type for Tray#2

press Menu, 1, 2, 3 if you installed the optional tray.

Paper Type

1.MP Tray

b Press a or b to choose Thin, Plain or

Recycled Paper for Tray#1 and Tray#2. Choose Thin, Plain, Thick, Thicker or Recycled Paper for MP Tray.

Press OK.

c Press Stop/Exit.

Chapter 3

Paper size 3

You can use nine sizes of paper for copying: A4, Letter, Legal, Executive, A5, A6, B5, B6 and Folio, and four sizes for printing faxes: A4, Letter, Legal or Folio (8"×13").

When you change the size of paper in the tray, you will also need to change the setting for paper size at the same time so your machine can fit the document or an incoming fax on the page.

a Do one of the following:

 To set the paper size for the

MP Tray press Menu, 1, 3, 1.

 To set the paper size for Tray#1

press Menu, 1, 3, 2.

 To set the paper size for Tray#2

press Menu, 1, 3, 3 if you installed the optional tray.

Paper Size

1.MP Tray

b Press a or b to choose A4, Letter,

Legal, Executive, A5, A6, B5, B6, Folio or Any.

Press OK.

c Press Stop/Exit.

Note

• Any (size) appears only when you choose the MP tray (Menu, 1, 3, 1).

• If you choose Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting.

• You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies. You must choose one of the other available Paper Size selections for the MP tray.

Tray use in copy mode 3

You can change the priority tray that the machine will use for printing copies.

When you choose Tray#1 Only, MP Only or Tray#2 Only

, the machine loads the paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

To change the tray setting follow the instructions below:

a Press Menu, 1, 7, 1.

Tray Use

1.Copy

b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

, MP Only,

or T1>T21>MP.

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

c Press Stop/Exit.

Note

• When loading the documents from the ADF and MP>T1>T2 or T1>T2>MP is selected, the machine looks for the tray with the most suitable paper and pulls paper from that tray. If no tray has suitable paper, the machine pulls paper from the higher priority tray.

• When using the scanner glass, your document is copied from the higher priority tray even if more suitable paper is in another paper tray.

• A6 size is not available for the optional Tray #2.

General setup

Tray use in fax mode 3

You can change the default tray that the machine will use for printing received faxes.

When you choose Tray#1 Only, MP Only or Tray#2 Only

paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray.

When you choose T1>T2 takes paper from Tray #1 until it is empty, then from Tray #2, and then from the MP tray.

When you choose MP>T1>T2 takes paper from the MP tray until it is empty, then from Tray #1, and then from Tray #2.

Note

• You can use four sizes of paper for printing faxes: A4, Letter, Legal or Folio. When a suitable size is not in any of the trays received faxes will be stored in the machine’s memory and Check Paper Size will appear on the LCD. (For details, see Error and maintenance messages on page 127.)

• If the tray is out of paper and received faxes are in the machine’s memory, No Paper will appear on the LCD. Insert paper in the empty tray.

a Press Menu, 1, 7, 2.

Tray Use

2.Fax

, the machine loads the

>MP, the machine

, the machine

Tray use in print mode 3

You can change the default tray the machine will use for printing from your computer.

a Press Menu, 1, 7, 3.

Tray Use

3.Print

b Press a or b to choose Tray#1 Only,

Tray#2 Only MP>T1>T2

, MP Only,

or T1>T21>MP.

Press OK.

Tray#2 Only or T2 appears only if the optional tray is installed.

c Press Stop/Exit.

Note

• The setting in the printer driver will take priority over the setting made on the control panel.

•

If the control panel is set to

MP Only

choose

Tray#2 Only1 and you

Auto Select

in the printer driver, the

machine loads the paper from that tray.

Tray#2 Only appears only if the optional tray is installed.

Tray#1 Only

b Press a or b to choose Tray#1 Only,

Tray#2 Only, MP Only, MP>T1>T2

or T1>T2 Press OK.

>MP.

Tray#2 Only or T2 appears only if the

optional tray is installed.

c Press Stop/Exit.

Chapter 3

Volume settings 3

Ring volume 3

You can choose a ring volume level from a range of settings, from High to Off.

While in Fax mode press or to adjust the volume level. The LCD shows the current

setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the ring volume through the menu:

a Press Menu, 1, 4, 1.

Volume

1.Ring

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

Beeper volume 3

Speaker volume 3

You can choose a range of speaker volume levels, from High to Off.

You can adjust the speaker volume with the control panel keys.

a Press (Fax)

b Press Hook.

c Press or .

This setting will stay until you change it again.

d Press Hook.

You can also change the speaker volume through the menu:

a Press Menu, 1, 4, 3.

Volume

3.Speaker

b Press a or b to choose Off, Low, Med or

High.

Press OK.

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 4, 2.

Volume

2.Beeper

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

General setup

Automatic daylight savings time 3

You can set the machine to change automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, and back one hour in the Fall.

a Press Menu 1, 5.

General Setup

5.Auto Daylight

b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Ecology features 3

Toner save 3

You can save toner using this feature. When you set toner save to On, print appears lighter. The default setting is Off.

Sleep time 3

Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle.

You can choose how long the machine must be idle (from 000 to 240 minutes) before it goes into sleep mode. When the machine receives a fax, computer data, or makes a copy, the timer will be reset. The default setting is 005 minutes.

While the machine is in sleep mode the LCD will display Sleep. When printing or copying in sleep mode, there will be a short delay while the fuser warms up.

a Press Menu 1, 6, 2.

Ecology

2.Sleep Time

b Enter the length of time the machine is

idle before entering sleep mode (000 to

240). Press OK.

c Press Stop/Exit.

a Press Menu, 1, 6, 1.

Ecology

1.Toner Save

b Press a or b to choose On (or Off).

Press OK.

c Press Stop/Exit.

Note

We do not recommend Toner Save for printing Photo or Gray Scale images.

LCD contrast 3

You can change the contrast to make the LCD look lighter or darker.

a Press Menu, 1, 8.

General Setup

8.LCD Contrast

b Press a to make the LCD darker. Or,

press b to make the LCD lighter. Press OK.

c Press Stop/Exit.

Chapter 3

Dial Prefix 3

The dial prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send.

a (USA) Press Menu, 0, 5.

(Canada) Press Menu, 0, 6.

b Press a or b to choose On or Off.

Press OK.

 If you chose On, go to c.  If you chose Off, go to e.

c Press 1 or 2 to choose 1.Change or

2.Exit.

 If you chose 1.Change, go to d.  If you chose 2.Exit, go to e.

d Enter the prefix number (up to 5 digits)

on the dial pad. Press OK.

Note

• You can use the numbers 0 to 9, #, l and !. (Press Hook to display “!”.)

You cannot use ! with any other numbers or characters.

• (Canada only) If the pulse dialing mode is on, # and l are not available to use.

e Press Stop/Exit.

Security features 4

Security 4

You can set up your machine with multiple levels of security using Setting Lock and Memory Security. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they won’t be lost.

Setting lock 4

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, please call Brother Customer Service.

While Setting Lock is On, you cannot change the following settings without a password:

 Date/Time  Station ID  Quick-Dial settings  Mode Timer  Paper Type  Paper Size  Volume  Auto Daylight  Ecology

Setting up the password 4

a Press Menu, 1, 9, 2.

Security

2.Setting Lock

b Enter a four-digit number for the

password using numbers 0-9, l or #. Press OK.

c Re-enter your password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

Changing your setting lock password4

a Press Menu, 1, 9, 2.

Security

2.Setting Lock

b Press a or b to choose Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

d Enter a four-digit number for the new

password. Press OK.

e Re-enter your new password when the

LCD shows Verify:. Press OK.

 Tray Use  LCD Contrast  Setting Lock  Memory Security

f Press Stop/Exit.

Chapter 4

Turning setting lock on/off 4

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning setting lock on 4

a Press Menu, 1, 9, 2.

Security

2.Setting Lock

b Press a or b to choose On.

Press OK.

c Enter your four-digit password.

Press OK.

d Press Stop/Exit.

Turning setting lock off 4

a Press Menu, 1, 9, 2.

Security

2.Setting Lock

b Enter your four-digit password.

Press OK twice.

c Press Stop/Exit.

Memory security 4

Memory Security lets you prevent unauthorized access to the machine.

While Memory Security is on, the following operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (if Fax Forwarding was

already on)

 Paging (if Paging was already on)  Remote Retrieval (if Fax Storage was

already on)

While Memory Security is on, the following operations are NOT available:

 Printing received faxes  Sending faxes  Copying  PC printing  Scanning  PC Fax Receive

Note

• To print the faxes in memory, turn off Memory Security.

• You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off remote fax options on page 63.)

Security features

Setting up the password 4

Note

• If you have already set the password, you will not need to set it, again.

•

If you forget the Memory Security password, please call Brother Customer Service. Brother numbers on page i.)

a Press Menu, 1, 9, 1.

Security

1.Mem Security

(See

b Enter a four-digit number for the

password. Press OK.

c Re-enter your password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

Changing your memory security password 4

Turning memory security on/off 4

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning memory security on 4

a Press Menu, 1, 9, 1.

Security

1.Mem Security

b Press a or b to choose Set Security.

Press OK.

c Enter the registered four-digit password.

Press OK. The machine goes offline and the LCD shows Secure Mode.

Note

If there is a power failure the data will stay in memory for up to 4 days.

Turning memory security off 4

a Press Menu, 1, 9, 1.

Security

1.Mem Security

b Press a or b to choose Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

d Enter a four-digit number for the new

password. Press OK.

e Re-enter your new password when the

LCD shows Verify:. Press OK.

f Press Stop/Exit.

a Press Menu.

Enter the registered four-digit password. Press OK.

b Memory Security is automatically turned

off and the LCD shows the date and time.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure Mode until the registered password is entered.

Chapter 4

Section II

Fax II

Sending a fax 32 Receiving a fax 41 Telephone services and external devices 46 Dialing and storing numbers 54 Remote fax options (black & white only) 60 Polling 67 Printing reports 69

Sending a fax 5

How to fax 5

Entering fax mode 5

To enter fax mode press (Fax), and the key will glow blue.

Sending a fax from the ADF 5

Using the ADF to send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit.

a Make sure you are in Fax mode .

b Place your document face up in the

ADF.

c Dial the fax number. (See How to

dial on page 54.)

d Press Black Start or Color Start.

 If you press Black Start, the

machine scans the pages into memory and then sends the document.

 If you press Color Start, the

machine starts dialing and sends the document in real time.

Note

If the Out of Memory message appears while scanning a B&W document into memory, press Stop/Exit to cancel or Black Start to send the scanned pages.

The machine will scan and send your document.

Sending a fax from the scanner glass 5

You can use the scanner glass to fax the pages of a book, or a single page at a time. The documents can be up to Letter or A4 size. Press Stop/Exit to cancel a fax in progress.

You can only send single page color faxes from the scanner glass.

a Make sure you are in Fax mode . b Place your document face down on the

scanner glass.

c Dial the fax number. (See How to

dial on page 54.)

d Press Black Start or Color Start.

 If you press Black Start, the

machine starts scanning the first page. Go to e.

 If you press Color Start, the

machine starts sending. Go to g.

e After the machine scans the page, the

LCD will prompt you to choose one of the options below:

Next Page?

1.Yes 2.No(Send)

 Press 1 to send another page.

Go to f.

 Press 2 or Black Start to send the

document. Go to g.

f Place the next page on the scanner

glass, press OK. Repeat e and f for each additional page.

Set Next Page Then Press OK

g Your machine will automatically send

the fax.

Sending a fax

Note

When faxing multiple pages from the scanner glass, real time transmission should be set to Off.

Canceling a fax in progress 5

Press Stop/Exit to cancel a fax in progress. If the machine is already dialing or sending the fax you will also need to press 1 to confirm.

Broadcasting (black & white only) 5

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast.

You can broadcast up to 366 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory.

Note

Use the Search/Speed Dial to help you choose numbers easily.

a Make sure you are in Fax mode .

b Load your document. c Enter a number.

Press OK. You can use either a One-Touch, Speed-Dial, a Group number, or a number manually entered using the dial pad. (See How to dial on page 54.)

d Repeat c until you have entered all the

fax numbers you want to broadcast to.

e Press Black Start.

After the broadcast is finished the machine will print a broadcast report to let you know the results.

Chapter 5

Canceling a broadcast in progress 5

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Menu, 2, 6.

The LCD will display the fax number being dialed (for example, #001 0123456789) and the broadcast job number (for example, Broadcast#001):

Remaining Jobs #001 0123456789

b Press ab to choose the job number you

want to cancel. Press OK.

#001 0123456789

1.Clear 2.Exit

c Press 1 to clear the job number or 2 to

exit. If you chose to only cancel the fax currently being sent in b, the machine will ask you if you want to cancel the broadcast. Press 1 to clear the whole broadcast job or 2 to exit.

Broadcast#001

1.Clear 2.Exit

Additional sending operations 5

Sending faxes using multiple settings 5

Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings.

a Make sure you are in Fax mode .

After each setting is accepted, the LCD asks if you want to enter more settings:

Other Settings

1.Yes 2.No

b Do one of the following:

 To choose more settings, press 1.

The LCD returns to the Setup Send menu so you can choose another setting.

 If you have finished choosing

settings, press 2 and go to the next step for sending your fax.

d Press Stop/Exit.

Sending a fax

Electronic cover page (black & white only) 5

This feature will not work unless you have already programmed your Station ID. (See the Quick Setup Guide.)

You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name stored in the One-Touch or Speed-Dial memory.

By choosing Next Fax:On you can also display the number of pages on the cover page.

You can choose one of the following preset comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on page 212 for help entering characters.

(See Composing your own comments on page 35.)

5.(User Defined)

6.(User Defined)

Note

You can send the cover page only for a black & white fax. If you press Color Start to send a fax, the cover page will not be sent.

Composing your own comments 5

You can set up two comments of your own.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 8.

Setup Send

8.Coverpage Msg

c Press a or b to choose 5 or 6 to store

your own comment. Press OK.

d Enter your own comment using the dial

pad. Press OK.

Use the chart on page 212 for help entering characters.

Send a cover page for the next fax 5

If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

d Press a or b to choose Next Fax:On

(or Next Fax:Off). Press OK.

e Press a or b to choose a comment.

Press OK.

f Enter two digits to show the number of

pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If you make a mistake, press d or Clear/Back to back up and re-enter the number of pages.

Chapter 5

Send a cover page for all faxes 5

You can set the machine to send a cover page whenever you send a fax.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

c Press a or b to choose On (or Off).

Press OK.

d Press a or b to choose a comment.

Press OK.

Using a printed cover page 5

If you want to use a printed cover page that you can write on, you can print the sample page and attach it to your fax.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

c Press a or b to choose Print Sample.

Press OK.

d Press Black Start or Color Start. Your

machine will print a copy of your cover page.

Contrast 5

For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document.

If your document is very light or dark, changing the contrast may improve the quality of the fax.

Use Dark to make the faxed document lighter.

Use Light to make the faxed document darker.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 1.

Setup Send

1.Contrast

d Press a or b to choose Auto, Light or

Dark.

Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

e Press Stop/Exit.

Sending a fax

Changing fax resolution 5

The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.

To change the fax resolution for the next fax 5

a Make sure you are in Fax mode .

b Load your document. c Press Resolution, then a or b to choose

the resolution. Press OK.

To change the default fax resolution 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 2.

Setup Send

2.Fax Resolution

c Press a or b to choose the resolution

you want. Press OK.

Color:

Standard Suitable for most typed documents.

Fine Use when the document is a photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.

Dual access (black & white only) 5

You can dial a number, and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

• Your machine normally uses dual access.

Note

You can choose four different resolution settings for black & white faxes and two for color.

Black & white:

Standard Suitable for most typed documents.

Fine Good for small print and transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork and transmits slower than Fine resolution.

Photo Use when the document has varying shades of gray or is a photograph. This has the slowest transmission time.

• If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Black Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

Chapter 5

Real time transmission 5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialing and sending.

If the memory is full or you are sending a color fax, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax:On for the next fax only.

Sending in real time for all faxes 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

Overseas mode 5

If you are having difficulty sending a fax overseas due to a bad connection, then turning on the overseas mode may help.

This is a temporary setting, and will only be active for your next fax.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 9.

Setup Send

9.Overseas Mode

d Press a or b to choose On (or Off).

Press OK.

Delayed fax (black & white only) 5

You can store up to 50 faxes in the memory to be sent within a twenty four hour period.

c Press a or b to choose On.

Press OK.

Sending in real time for the next fax only 5

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

c Press a or b to choose Next Fax:On.

Press OK.

Note

In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 3.

Setup Send

3.Delayed Fax

d Enter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM)

Press OK.

The number of pages you can scan into the memory depends on the amount of data printed on each page.

Sending a fax

Delayed batch transmission (black & white only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.

All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Make sure you are in Fax mode .

b Press Menu, 2, 2, 4.

Setup Send

4.Batch TX

c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

Checking and canceling waiting jobs 5

Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory.

a Press Menu, 2, 6.

Remaining Jobs #001 BROTHER

Sending a fax manually 5

Manual transmission 5

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

a Make sure you are in Fax mode .

b Load your document. c Press Hook and listen for a dial tone.

Or pick up the handset of the external telephone and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Black Start or Color Start.

 If you are using the scanner glass,

press 1 to send a fax.

f If you picked up the handset of an

external telephone, replace it.

Sending a fax at the end of a conversation 5

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Send key before hanging up.

The number of jobs still to be sent will be displayed.

b Do one of the following:

 Press a or b to scroll though the

waiting jobs, press OK to choose a job, and then press 1 to cancel it.

 Press 2 to exit without canceling.

c When you have finished, press

Stop/Exit.

b Make sure you are in Fax mode .

c Load your document. d Press Black Start or Color Start.

 If you are using the scanner glass,

press 1 to send a fax.

e Replace the handset of an external

telephone.

Chapter 5

Out of memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 38.)

Receiving a fax 6

Choose the correct Receive Mode 6

The correct Receive mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

Will you be using a Distinctive Ring number for receiving faxes? Brother uses the term "Distinctive Ring" but different telephone companies may have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, Date Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. See Distinctive Ring on page 47 for instructions on setting up your machine using this feature.

Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail on page 46 for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See External TAD on page 42.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See Fax Only on page 42.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your receive mode. See Fax/Tel on page 42. Important Note: You can not receive voice messages on either Voice Mail or an answering machine when choosing the Fax/Tel mode.

Do you expect to receive very few faxes? Choose Manual as your receive mode. You control the telephone line and must answer every call yourself. See Manual on page 42.

To set the receive mode follow the instructions below.

a Press Menu, 0, 1.

Initial Setup

1.Receive Mode

b Press a or b to choose the receive mode.

Press OK.

c Press Stop/Exit.

The LCD will display the current receive mode.

Chapter 6

Using receive modes 6

Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring delay on page 43.)

Fax Only 6

Fax Only mode will automatically answer every call as a fax.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways:

 Faxes will be automatically received.  Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast double ring made by your machine.

(Also see F/T ring time on page 43 and Ring delay on page 43.)

Manual 6

Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring Receive feature.

To receive a fax in Manual mode lift the handset of the external telephone or press Hook. When you hear fax tones (short repeating beeps), press Black Start or Color Start and then press 2 to receive a fax. You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine.

(Also see Easy receive on page 44.)

External TAD 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

(For more information see Connecting an

external TAD (telephone answering device) on page 49.)

Receiving a fax

Receive mode settings6

Ring delay 6

The ring delay sets the number of times the machine rings before it answers in Fax Only and Fax/Tel modes.

If you have extension telephones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4. (See Operation from extension

telephones on page 52 and Easy receive on page 44.)

a Make sure you are in Fax mode . b Press Menu, 2, 1, 1.

Setup Receive

1.Ring Delay

c Press a or b to choose 00, 01, 02, 03 or

04 for how many times the line rings

before the machine answers. Press OK.

d Press Stop/Exit.

Note

Choose 00 in c to have the machine answer immediately.

F/T ring time 6

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.

If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring) for the time you have set in the F/T ring time setting. If you hear the F/T ring it means that you have a voice caller on the line.

Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see Using remote codes on page 53.)

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 2.

Setup Receive

2.F/T Ring Time

c Press a or b to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK.

d Press Stop/Exit.

Chapter 6

Easy receive 6

Turning easy receive On allows the machine to receive fax calls automatically if you lift any handset on the same line as the machine.

When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension telephone connected to another telephone wall jack, just replace the handset and your machine will receive the fax.

If this feature is set to On, but your machine does not connect a fax call when you lift the handset of an extension or external telephone, press the Fax Receive Code l51. (See Operation from extension telephones on page 52.)

Note

If you use a modem, or send faxes from a computer, on the same line and your machine intercepts them, set easy receive to Off.

a Make sure you are in Fax mode . b Press Menu, 2, 1, 3.

Setup Receive

3.Easy Receive

c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Setting the print density 6

You can adjust the print density to make your printed pages darker or lighter.

a Make sure you are in Fax mode .

Additional receiving operations 6

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 5.

Setup Receive

5.Auto Reduction

c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

Setting the fax receive stamp (black & white only) 6

You can set the machine to print the received date and time in the top center of each received fax page.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 8.

Setup Receive

8.Fax Rx Stamp

b Press Menu, 2, 1, 6.

Setup Receive

6.Print Density

c Press a to make the print darker.

Or, press b to make the print lighter. Press OK.

d Press Stop/Exit.

c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

Note

Make sure you have set the current date and time in the machine.

Receiving a fax at the end of a conversation 6

At the end of a conversation you can ask the other party to send you a fax before you both hang up.

a Ask the other person to place the

document in their machine and to press the Start or Send key.

b When you hear the CNG tones (slowly

repeating beeps), press Black Start or Color Start.

c Press 2 to choose 2.Receive.

Receiving a fax

d Replace the external handset.

Printing a fax from the memory 6

If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when you are at your machine.

a Press Menu, 2, 5, 3.

Remote Fax Opt

3.Print Fax

b Press Black Start or Color Start. c Press Stop/Exit.

Telephone services and external

devices

Telephone line services

Voice Mail 7

If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls.

For example, if your Voice Mail is set to answer after 4 rings and your Brother machine is set to answer after 2 rings, then your Brother machine will answer first. This will prevent callers from being able to leave a message in your Voice Mail.

Similarly, if your Brother machine is set to answer after 4 rings and your Voice Mail is set to answer after 2 rings, then your Voice Mail will answer first. This will prevent your Brother machine from being able to receive an incoming fax, since Voice Mail cannot transfer the incoming fax back to the Brother machine.

Teen Ring, and SimpleBiz Fax & Alternate Number Ringing. This service establishes a second telephone number on the same line

as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes. (See Distinctive Ring on page 47.)

Set your Brother machine's Receive Mode to "Manual." Manual Mode requires that you answer every incoming call if you want to be able to receive a fax. If the incoming call is a telephone call, then complete the call as you normally would. If you hear fax sending tones you must transfer the call to the Brother machine. (See External and extension telephones on page 52.) Unanswered fax and voice calls will go to your Voice Mail. (To set the machine in MANUAL Mode, see

Choose the correct Receive Mode on page 41.)

To avoid conflicts between your Brother machine and your voice mail service, do one of the following:

Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different telephone numbers on that one line. Brother uses the term 'Distinctive Ring,' but telephone companies market the service under a variety of names, such as Custom Ringing, Personalized Ring, Smart Ring, RingMaster, Ident-A-Ring, Ident-A-Call, Data Ident-A-Call,

Telephone services and external devices

Distinctive Ring 7

Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring”, but telephone companies market the service under a variety of names, such as Smart Ring, Ring Master or Ident-a-Ring. This service establishes a second telephone number on the same line as your existing telephone number, and each number has its own ring pattern. Typically, the original number rings with the standard ring pattern and is used for receiving voice calls, and the second number rings with a different ring pattern and is used for receiving faxes.

Note

• You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.

• Please call your telephone company for availability and rates.

Do you have voice mail? 7

If you have Voice Mail on the telephone line that you will install your new machine on,

there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the

Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one

has a separate telephone number, neither will interfere with the other’s operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions below to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

Note

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

What does Brother’s ‘distinctive ring’ do? 7

The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new telephone number on your line can just receive faxes.

Note

You must pay for your telephone company’s Distinctive Ring service before you program the machine to work with it.

Chapter 7

Before you choose the ring pattern to register 7

You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.

Ring Pattern

1 long-long

2 short-long-short

3 short-short-long

4 very long

Rings

(normal pattern)

Note

If the ring pattern you received is not on this chart, please call your telephone

company and ask for one that is shown.

 The machine will only answer calls to its

registered number.

 The first two rings are silent on the

machine. This is because the fax must <<listen>> to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)

 If you program the machine properly, it will

recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.

Registering the distinctive ring pattern Very important! 7

After you have set the Distinctive Ring feature to On, your Distinctive Ring number will receive faxes automatically. The receive mode is automatically set to Manual and you cannot change it to another receive mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called.

a Press Menu, 2, 0, 2.

Miscellaneous

2.Distinctive

b Press a or b to choose Set. c Press OK. d Press a or b to choose the prestored ring

pattern you want to use. Press OK.

e (You will hear each pattern as you scroll

through the four patterns. Make sure you choose the pattern that the telephone company gave you.)

f Press Stop/Exit. Distinctive Ring is now

set to On.

Turning off distinctive ring 7

a Press Menu, 2, 0, 2.

Miscellaneous

2.Distinctive

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

If you don’t want to receive faxes on your Distinctive Ring number, you can turn off Distinctive Ring. The machine will stay in Manual receive mode so you will need to set the Receive Mode again. (See Choose the correct Receive Mode on page 41.)

Telephone services and external devices

Connecting an external TAD (telephone answering device)

You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD answers a call, your machine will “listen” for the CNG (fax calling) tones sent by a sending fax machine. If it hears them it will take over the call and receive the fax. If it does not hear them, it will let your TAD take a voice message and the display will show Telephone.

The external TAD must answer within four rings (we recommend you set it to two rings). This is because your machine cannot hear the CNG tones until the external TAD has picked up the call. The sending machine will send CNG tones for only eight to ten seconds longer. We do not recommend using the toll saver feature on your external TAD if it needs more than four rings to activate it.

Unless you are using Distinctive Ring, the TAD must be connected to the EXT jack of the machine.

Connections 7

The external TAD must be plugged into the back of the machine, into the jack labeled

EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

a Plug the telephone line cord from the

telephone wall jack into the back of the machine, in the jack labeled LINE.

b Plug the telephone line cord from your

external TAD into the back of the machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its handset jack.)

c Set your external TAD to four rings or

less. (The machine’s Ring Delay setting does not apply.)

d Record the outgoing message on your

external TAD.

e Set the TAD to answer calls. f Set the Receive Mode to

External TAD. (See Choose the correct Receive Mode on page 41.)

1TAD

Note

If you have problems receiving faxes, reduce the ring delay setting on your external TAD.

Chapter 7

Recording an outgoing message (OGM) 7

a Record 5 seconds of silence at the

beginning of your message. This allows your machine time to listen for fax tones.

b Limit your speaking to 20 seconds. c End your 20-second message by giving

your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing l51 and Start.”

Note

We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a loud voice. You may try leaving out this pause, but if your machine has trouble receiving, then you should re-record the OGM to include it.

Special line considerations 7

Roll over telephone lines 7

A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available telephone line in a preset order.

Two-line telephone system 7

A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine. (See Easy receive on page 44.)

Converting telephone wall outlets 7

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.

RJ14

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a

dedicated line.

RJ11

RJ14

Telephone services and external devices

Installing machine, external two-line TAD and two-line telephone 7

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external twoline TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your machine.

Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack of the twoline TAD. Plug the other end into the EXT. jack on the left side of the machine.

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-line connections (PBX) 7

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4Machine

Chapter 7

External and extension telephones 7

Operation from extension telephones 7

If you answer a fax call on an extension telephone, or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l51 the machine starts to receive the fax. (See Easy receive on page 44.)

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension telephone. (See F/T ring time on page 43.)

If you answer a call and no one is on the line: 7

You should assume that you’re receiving a manual fax.

Connecting an external or extension telephone 7

You can connect a separate telephone directly to your machine as shown in the diagram below.

Connect the telephone line cord to the jack labeled EXT.

1 Extension telephone

2 External telephone

When you are using an external telephone, the LCD shows Telephone.

Press l51 and wait for the chirp or until the machine’s LCD shows Receiving, and then hang up.

For Fax/Tel mode only 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

Lift the external telephone’s handset, and then press Hook to answer.

If you’re at an extension telephone, you will need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l51.

Using a non-Brother cordless external handset 7

If your non-Brother cordless telephone is connected to the EXT. jack of the machine (see page 52) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press Hook to transfer the call to the cordless handset.

Using remote codes 7

Fax Receive Code 7

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by pressing the fax receive code l51. Wait for the chirping sounds then replace the handset. (See Easy receive on page 44.)

If you answer a fax call at external telephone, you can make the machine receive the fax by pressing Black Start.

Telephone Answer Code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double-ring) after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).

Telephone services and external devices

If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone by pressing Hook.

Changing the remote codes 7

The preset fax receive code is l51. The preset telephone answer code is #51. If you are always disconnected when accessing your external TAD, try changing the three-digit remote codes, for example ### and 999.

a Make sure you are in Fax mode . b Press Menu 2, 1, 4.

Setup Receive

4.Remote Codes

c Press a or b to choose On (or Off).

Press OK.

d If you chose On in c, enter the new Fax

Receive Code. Press OK.

e Enter the new Telephone Answer Code.

Press OK.

f Press Stop/Exit.

Dialing and storing numbers 8

How to dial 8

You can dial in any of the following ways.

Manual dialing 8

Use the dial pad to enter all the digits of the telephone or fax number.

One-touch dialing 8

Press the One-Touch key that stores the number you want to call. (See Storing one-touch dial numbers on page 56.)

Speed-dialing 8

Press Search/Speed Dial, and enter the three-digit Speed-Dial number. (See Storing speed-dial numbers on page 57.)

Three-digit number

Note

If the LCD shows Not Registered when you enter a One-Touch or a Speed-Dial number, it means that a number is not stored there.

To dial One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

Dialing and storing numbers

Search 8

You can search alphabetically for names you have stored in the One-Touch and Speed-Dial memories. (See Storing

one-touch dial numbers on page 56 and Storing speed-dial numbers on page 57.)

a Press Search/Speed Dial. b Press b. c Press the dial pad key for the first letter

of the name. (Use the chart on Entering text on page 212 to help you enter letters.) Press OK.

d Press a or b to scroll until you find the

name you are looking for. Press OK.

e Press Black Start or Color Start.

1 To search alphabetically, you can use the

dial pad to enter the first letter of the name you are looking for.

Note

• If you do not enter a letter and press OK in

c, all registered names will appear. Press

a or b to scroll until you find the name you are looking for.

• If the LCD shows No Contact Found when you enter the first letter of the name, it means that a name for the letter is not stored.

Chapter 8

Fax redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, wait for the other fax machine to answer, and then press Black Start or Color Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing

Redial/Pause and Black Start or Color Start.

Redial/Pause only works if you dialed from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial one time after five minutes.

Storing numbers 8

You can set up your machine to do the following types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

If you lose electrical power, the quick-dial numbers stored in the memory will not be lost.

Storing a pause 8

Storing one-touch dial numbers 8

Your machine has 8 One-Touch keys where you can store 16 fax or telephone numbers for automatic dialing. To access numbers 9 to 16, hold down Shift as you press the OneTouch key.

a Press Menu, 2, 3, 1.

Set Quick-Dial

1.One-Touch Dial

b Press the One-Touch key where you

want to store a number.

c Enter the telephone or fax number (up to

20 characters). Press OK.

d Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart on Entering text on page 212 to help you enter letters.

Press OK.

Press Redial/Pause to insert a 3.5-second pause between numbers. You can press Redial/Pause as many times as needed to increase the length of the pause.

 Press OK to store the number

without a name.

e Do one of the following:

 To store another One-Touch number

go to b.

 To finish storing One-Touch

numbers press Stop/Exit.

Dialing and storing numbers

Storing speed-dial numbers 8

You can store your frequently used numbers as Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, the three-digit number, and Black Start or Color Start). The machine can store 300 Speed-Dial numbers (001 - 300).

a Press Menu, 2, 3, 2.

Set Quick-Dial

2.Speed-Dial

b Use the dial pad to enter a three-digit

Speed-Dial location number (001–300). Press OK.

c Enter the telephone or fax number (up to

20 characters). Press OK.

d Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart on Entering text on page 212 to help you enter letters.

Press OK.

 Press OK to store the number

without a name.

Changing one-touch and speed-dial numbers 8

If you try to store a One-Touch or Speed-Dial number over an existing number, the LCD will show the name or number already stored there.

a Do one of the following:

 To change the stored number,

press 1.

 To exit without making a change,

press 2.

#005:MIKE

1.Change 2.Exit

b Press d or c to position the cursor under

the number you want to change, and then press Clear/Back to delete it. Repeat for each number you want to delete.

c Enter a new number.

Press OK.

d Press d or c to position the cursor under

the character you want to change, and then press Clear/Back to delete it. Repeat for each character you want to delete.

e Do one of the following:

 To store another Speed-Dial number

go to b.

 To finish storing Speed-Dial

numbers press Stop/Exit.

e Enter a new character.

Press OK.

f Follow the directions beginning in d in

Storing one-touch dial numbers and Storing Speed-Dial numbers. (See

Storing one-touch dial numbers on page 56 and Storing speed-dial numbers on page 57.)

Chapter 8

Setting up groups for broadcasting 8

If you often want to send the same fax message to many fax numbers you can set up a group.

Groups are stored on a One-Touch key or a Speed-Dial number. Each group uses up a One-Touch key or a Speed-Dial location. You can then send the fax message to all the numbers stored in a group just by pressing a One-Touch key or entering a Speed-Dial number, and then pressing Black Start.

Before you can add numbers to a group, you need to store them as One-Touch or SpeedDial numbers. You can have up to 20 small groups, or you can assign up to 315 numbers to one large group.

a Press Menu, 2, 3, 3.

Set Quick-Dial

3.Setup Groups

b Choose an empty location where you

want to store the group in one of the following ways:

 Press a One-Touch key.  Press Search/Speed Dial and then

enter the three-digit Speed-Dial location.

d To add One-Touch or Speed-Dial

numbers follow the instructions below:

 For One-Touch numbers, press the

One-Touch keys one after the other.

 For Speed-Dial numbers, press

Search/Speed Dial, and then enter the three-digit Speed-Dial location.

The LCD will display your chosen OneTouch numbers with a l and Speed-Dial numbers with a # (for example l006, #009).

e Press OK when you have finished

adding numbers.

f Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). Use the chart on Entering text on page 212 to help you enter letters.

Press OK.

 Press OK to store the group without

a name.

g Do one of the following:

 To store another group for

broadcasting, press OK. Go to b.

 To finish storing groups for

broadcasting, press Stop/Exit.

Press OK.

c Use the dial pad to enter a group

number (01 to 20). Press OK.

Note

Fax Broadcasting is for black & white only.

Dialing access codes and credit card numbers 8

You can combine more than one Quick-Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier.

For example, you might have stored ‘555’ on Speed-Dial #003 and ‘7000’ on Speed-Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys:

Press Search/Speed Dial, 003. Press

Search/Speed Dial, 002 and Black Start or Color Start.

Numbers can be added manually by entering them on the dial pad:

Press Search/Speed Dial, 003, 7001 (on the dial pad), and Black Start or Color Start.

Dialing and storing numbers

This would dial ‘555–7001’. You can also add a pause by pressing the Redial/Pause key.

Pause 8

Press Redial/Pause to insert a 3.5-seconds pause between numbers. You can press Redial/Pause as many times as needed to increase the length of the pause.

Tone or pulse (Canada only) 8

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

a Press Hook. b Press # on the machine’s control panel.

Any digits dialed after this will send tone signals. When you hang up, the machine will return to the Pulse dialing service.

Remote fax options

Remote fax options ARE NOT available for color faxes.

Remote fax options let you receive faxes while you are away from the machine.

You can use only one remote fax option at a time.

(black & white only)

Fax forwarding 9

The fax forwarding feature lets you automatically forward your received faxes to another machine.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Fax Forward.

Press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to.

Note

If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes up to 4 days if there is a power failure.

c Enter the forwarding number using the

dial pad (up to 20 digits), using a OneTouch key or using Search/Speed Dial and the three-digit location.

Note

If you store a group on a One-Touch key or a Speed Dial location, the faxes will be forwarded to several fax numbers.

d Press OK. e Press a or b to choose On or Off.

Backup Print On

Press OK.

f Press Stop/Exit.

Remote fax options (black & white only)

Paging 9

When Paging is chosen, your machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Paging.

Press OK.

c Enter your pager telephone number

followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press 1 8 0 0 5 5 5 1 2 3 4 # #.

d Do one of the following:

 If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause, enter your fax number followed by

##.

Fax storage 9

The fax storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages on page 65.) Your machine will automatically print a copy of the stored fax.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

Note

If Fax Storage is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white.

Press OK. (For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #)

 If you do not need a PIN, press OK.

e Press Stop/Exit.

Note

• You cannot change a Paging number or PIN remotely.

• If you have set Paging, a backup copy will automatically be printed at the machine.

Chapter 9

PC fax receive 9

If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example: PC Fax Msg:001 When you start your PC and the PC Fax Receiving software is running, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC Fax Receive software running on your PC. (See PC-FAX receiving

in Chapter 6 in the Software User’s Guide on the CD-ROM.)

If you choose Backup Print On, the machine will also print the fax.

Note

If you choose Backup Print On, the machine will also print the faxes at your machine so you will have a copy. This is a safety feature in case there is a power failure before the faxes are forwarded or a problem at the receiving machine. The machine can store faxes up to 4 days if there is a power failure.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose

PC Fax Receive. Press OK.

c Press a or b to choose <USB> or your

computer name if the machine is connected to a network.

Select ab or OK <USB>

Press OK.

d Press a or b to choose On or Off.

Backup Print Off

Press OK.

e Press Stop/Exit.

Remote fax options (black & white only)

Changing remote fax options 9

If received faxes are left in your machine’s memory when you change the remote fax option to Off, the LCD will ask you the following message:

Erase All Fax?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

 If you press 1, faxes in the memory will be

erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

 If you press 2, faxes in the memory will not

be erased or printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward, Paging or Fax Storage), the LCD will ask you the following message:

Send Fax to PC?

1.Yes 2.No

Press a or b to choose On or Off. Press OK. Press Stop/Exit.

Note

Turning off remote fax options 9

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Off.

Press OK.

Note

The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing remote fax options on page 63.)

c Press Stop/Exit.

 If you press 1, faxes in the memory will be

sent to your PC before the setting changes. Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC. (See the Software

User’s Guide on the CD-ROM.)

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

The LCD will ask you the following message:

Backup Print On

Backup Print Off

Chapter 9

Remote retrieval 9

The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code to retrieve your messages.

Setting a remote access code9

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l.

a Press Menu, 2, 5, 2.

Remote Fax Opt

2.Remote Access

b Enter a three-digit code using numbers

0 – 9, l or #. Press OK.

c Press Stop/Exit.

Using your remote access code 9

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your Remote Access Code (3 digits followed by l).

c The machine signals if it has received

messages:

 No beeps

No messages received.

 1 long beep

Fax message received.

d The machine gives two short beeps to

tell you to enter a command. (See Remote fax commands on page 66.) The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times.

Note

DO NOT use the same code used for your Fax Receive Code (l51) or Telephone Answer Code (#51). (See Changing the remote codes on page 53.)

You can change your code at any time. If you want to make your code inactive, press Clear/Back and then OK in b to restore the inactive setting – – –l.

e Press 9 0 to reset the machine when you

have finished.

f Hang up.

Note

If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After 2 minutes you will hear a long beep to tell you to enter the remote access code. You then have 30 seconds.

Remote fax options (black & white only)

Retrieving fax messages 9

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 962.

d Wait for a long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent to (up to 20 digits), followed by ##.

e Hang up after you hear your machine

beep. Your machine will call the other machine, which will then print your fax messages.

Changing the fax forwarding number 9

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers, enter

your remote access code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 954.

d Wait for a long beep, and then use the

dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded (up to 20 digits), followed by ##.

Note

You can insert a pause in a fax number by using the # key.

e Press 90 to reset the machine when

you have finished.

f Hang up after you hear your machine

beep.

Note

You can insert a pause in a fax number by using the # key.

Chapter 9

Remote fax commands9

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details 95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages. 2 Fax forwarding One long beep means the change is accepted. If you hear three 3 Paging 4 Fax forwarding number 6 Fax storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the receive mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit

short beeps, you cannot make the change because something

has not been set up (for example, a fax forwarding or paging

number has not been registered). You can register your fax

forwarding number by entering 4. (See Changing the fax

forwarding number on page 65.) Once you have registered the

number, fax forwarding will work.

messages. (See Retrieving fax messages on page 65.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

Press 90 to exit remote retrieval. Wait for the long beep, then

replace the handset.

Polling 10

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 10

Polling receive lets you call another fax machine to receive a fax.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Enter the fax number you are polling.

Press Black Start or Color Start. The LCD shows Dialing.

Sequential polling 10

Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed.

a Make sure you are in Fax mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Specify the fax machines you want to

poll by using One-Touch, Speed-Dial, Search, a Group and or the dial pad. You must press OK between each location.

d Press Black Start or Color Start.

The machine polls each number or Group number in turn for a document.

Press Stop/Exit while the machine is dialing to cancel the polling process.

To cancel all sequential polling receive jobs, press Menu, 2, 6. (See Checking and canceling waiting jobs on page 39.)

Chapter 10

Polled transmit (black & white only) 10

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for polled transmit 10

a Make sure you are in Fax mode .

b Load your document. c Press Menu, 2, 2, 6.

Setup Send

6.Polled TX

d Press a or b to choose On (or Off).

Press OK.

e Press 2 to choose 2.No if you don’t

want to enter more settings when the LCD asks you the following message:

Other Settings

1.Yes 2.No

Note

The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory.

To delete the fax from memory, press

Menu, 2, 6. (See Checking and canceling waiting jobs on page 39.)

f Press Black Start. g If you are using the scanner glass, the

LCD will prompt you to choose one of the options below:

Next Page?

1.Yes 2.No(Send)

 Press 1 to send another page.

Go to h.

 Press 2 or Black Start to send the

document.

h Place the next page on the scanner

glass, press OK. Repeat g and h for each additional page.

Set Next Page Then Press OK

Your machine will automatically send the fax.

Printing reports 11

Fax reports 11

Some fax reports (transmission verification and fax journal) can be printed automatically and manually.

Transmission verification report 11

You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (shown as “OK”). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax’s first page on the report to help you remember.

When the verification report is turned Off or to Off+Image, the report will only print if there is a transmission error.

Fax journal 11

You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this means that your machine will print the journal when the machine has stored 50 jobs.

If you set the interval to Off, you can still print the report by following the steps on the next page.

a Press Menu, 2, 4, 2.

Report Setting

2.Journal Period

b Press a or b to choose an interval.

Press OK. If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin.

c Enter the time to begin printing, in

24 hour format. Press OK. For example: enter 19:45 for 7:45 PM.

a Press Menu, 2, 4, 1.

Report Setting

1.Transmission

b Press a or b to choose On, On+Image,

Off or Off+Image.

Press OK.

c Press Stop/Exit.

d Press Stop/Exit.

If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you chose has passed, the machine will print the journal early and then erase all jobs from memory.

If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory.

Chapter 11

Reports 11

The following reports are available: 1 Transmission

Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report.

2 Help List

Prints a list of commonly used functions to help you program your machine.

3 Tel Index List

Prints a list of names and numbers stored in the One-Touch and Speed-Dial memory in numerical or alphabetical order.

4 Fax Journal

Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.)

5 User Settings

Print a list of your current settings.

How to print a report 11

a Press Menu, 6.

Select ab or OK

6.Print Reports

b Do one of the following:

 Press a or b to choose the report you

want. Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the help list.

c Press Black Start or Color Start. d Press Stop/Exit.

6 Network Config

Lists your network settings.

Section III

Copy III

Making copies 72

Making copies 12

How to copy 12

Entering copy mode 12

Press (Copy) to enter Copy mode.

Stack Copies:01 100%

1 Stack/Sort

2 Copy ratio and Copy layout

3 Contrast

4Quality

5 Number of copies

Making a single copy 12

a Make sure you are in Copy mode .



Auto

Making multiple copies 12

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Black Start or Color Start.

Note

(To sort your copies, see Sorting copies using the ADF on page 75.)

If the LCD shows “Please wait” and the machine stops copying while you are making multiple copies, please wait for 30 to 40 seconds until the machine finishes the color registration and cleaning process of the belt unit.

Stop copying 12

b Load your document. c Press Black Start or Color Start.

To stop copying, press Stop/Exit.

Making copies

Copy options (temporary settings) 12

When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations.

The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode timer on page 21.)

Enlarging or reducing the image copied 12

You can choose the following enlargement or reduction ratios:

Press

100%*

104% EXEiLTR

141% A5iA4

200%

Custom(25-400%)

50%

70% A4iA5

78% LGLiLTR

83% LGLiA4

85% LTRiEXE

91%FullPage

94% A4iLTR

97% LTRiA4

To enlarge or reduce the next copy follow the instructions below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Enlarge/Reduce. e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want.

Press OK.

 Press a or b to choose

Custom(25-400%). Press OK. Use the dial pad to enter an

enlargement or reduction ratio from 25% to 400%. (For example, press 53 to enter 53%.)

Press OK.

f Press Black Start or Color Start.

Note

Page Layout Options 2 in 1(P), 2 in 1(L), 4 in 1(P) or 4 in 1(L) are not available with

Enlarge/Reduce.

Custom(25-400%) allows you to enter a ratio from 25% to 400%.

Chapter 12

Using the Options key 12

Use the Options key to quickly set the following copy settings temporarily for the next copy.

Press

Menu selections Options Page Press a or b, then Press OK

Quality Auto*

Press a or b, then Press OK

Text

Photo

Stack/Sort

(appears when the document is in the ADF)

Stack*

Sort

Brightness -nnonn+*

-nnnon+

-nnnno+

-onnnn+

-nonnn+

Contrast -nnonn+*

-nnnon+

-nnnno+

-onnnn+

-nonnn+

Page Layout Off(1 in 1)*

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Tray Select MP>T1* or MP>T1>T2*

T1>MP or T1>T2>MP

#1(XXX)

#2(XXX)

MP(XXX)

“XXX” is the paper size.

(T2 or #2 appears only if you installed the optional paper tray.)

Making copies

Improving copy quality 12

You can choose from a range of quality settings. The default setting is Auto.

 Auto

Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs.

 Text

Suitable for documents containing only text.

 Photo

Suitable for copying photographs.

To temporarily change the quality setting, follow the steps below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

Sorting copies using the ADF12

You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.

a Make sure you are in Copy mode .

b Load your document in the ADF. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options. Press a or b to choose

Stack/Sort. Press OK.

e Press a or b to choose Sort.

Press OK.

f Press Black Start or Color Start.

d Press Options. Press a or b to choose

Quality. Press OK.

e Press a or b to choose Auto, Text or

Photo.

Press OK.

f Press Black Start or Color Start.

To change the default setting, follow the steps below:

a Press Menu, 3, 1.

Copy

1.Quality

b Press a or b to choose the copy quality.

Press OK.

c Press Stop/Exit.

Chapter 12

Adjusting brightness, contrast and color 12

Brightness 12

Adjust the copy brightness to make copies darker or lighter.

To temporarily change the copy brightness setting, follow the steps below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Brightness. Press OK.

e Press a to make a lighter copy or press

b to make a darker copy.

Press OK.

Contrast 12

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the steps below:

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Contrast. Press OK.

e Press a or b to increase or decrease the

contrast. Press OK.

f Press Black Start or Color Start.

To change the default setting follow the steps below:

f Press Black Start or Color Start.

To change the default setting follow the steps below:

a Press Menu, 3, 2.

Copy

2.Brightness

b Press a to make a lighter copy or press

b to make a darker copy.

Press OK.

c Press Stop/Exit.

a Press Menu, 3, 3.

Copy

3.Contrast

b Press a or b to increase or decrease the

contrast. Press OK.

c Press Stop/Exit.

Making copies

Color saturation 12

You can change the default setting for color saturation.

To change the default setting follow the steps below:

a Press Menu, 3, 4.

Copy

4.Color Adjust

b Press a or b to choose 1.Red, 2.Green

or 3.Blue. Press OK.

c Press a or b to increase or decrease the

color saturation. Press OK.

d Return to b to choose the next color. Or

press Stop/Exit.

Making N in 1 copies (page layout) 12

You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper.

Important 12

 Please make sure the paper size is set to

Letter, A4, Legal or Folio.

 (P) means Portrait and (L) means

Landscape.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Page Layout Press OK.

e Press a or b to choose 2in1(P),

2in1(L), 4in1(P), 4in1(L) or Off(1 in 1).

Press OK.

f Press Black Start or Color Start to

scan the page. If you placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to g.

g After the machine scans the page,

press 1 to scan the next page.

Next Page?

1.Yes 2.No

h Place the next page on the scanner

glass. Press OK. Repeat g and h for each page of the layout.

i After all the pages have been scanned,

press 2 in g to finish.

 You cannot use the Enlarge/Reduce

setting with the N in 1 feature.

Chapter 12

If you are copying from the ADF: 12

Insert your document face up in the direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

If you are copying from the scanner glass: 12

Insert your document face down in the direction shown below:

 2 in 1 (P)

Tray selection 12

You can change the tray use only for the next copy.

a Make sure you are in Copy mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Tray Select. Press OK.

e Press a or b to choose the MP>T1,

T1>MP, #1(XXX)

or MP(XXX)1.

Press OK.

f Press Black Start or Color Start.

Choose

Tray Select

XXX is the paper size you set in Menu, 1, 3.

MP>T1 or MP>T1>T2 T1>MP or T1>T2>MP

#1(XXX)

#2(XXX)

MP(XXX)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

Note

• T2 or #2 appears only if the optional paper tray is installed.

• To change the default setting for Tray Select, see Tray use in copy mode on page 22.

Out of memory message 12

If the memory becomes full while you are making copies, the LCD message will guide you through the next step.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start or Color Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation.

To gain extra memory, you can do the following:

 Print the faxes that are in the memory.

(See Printing a fax from the memory on page 45.)

 You can turn off Fax Storage. (See

Turning off remote fax options on page 63.)

Making copies

 Add optional memory (See Memory board

on page 106.)

Note

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Chapter 12

Section IV

Walk-up printing IV

Printing photos from a digital camera 82 Printing data from a USB flash memory drive 86

Printing photos from a digital

Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.

If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge. (See Connecting a camera as a storage device on page 84.)

camera

Before using PictBridge

PictBridge requirements 13

To avoid errors, remember the following points:

 The machine and the digital camera must

be connected using a suitable USB cable.

 The image file must be taken with the

digital camera you want to connect to the machine.

Using PictBridge 13

Setting your digital camera 13

Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera. Depending on your camera some of these settings may not be available.

 Copies  Qualities  Paper size  Date print  File name print  Layout

Note

The names and availability of each setting depends on the specification of your camera.

You can also set the following PictBridge settings by using the control panel.

Menu selections Options

Paper Size Letter, A4, B5, A5, B6, A6 Orientation

Date & Time Off, On File Name Off, On Print Quality Normal, Fine

Portrait, Landscape

If you choose the paper size Letter, A4 or B5, Portrait will be chosen. If you choose A5, B6 or A6, Landscape will be chosen.

Printing photos from a digital camera

a Press Menu, 5, 3.

USB Direct I/F

3.PictBridge

b To set the PictBridge settings, press a or

b to choose 1.Paper Size,

2.Orientation, 3.Date & Time,

4.File Name, or 5.Print Quality.

Press OK.

c Press a or b to choose an option for

each menu setting. Press OK.

d Press Stop/Exit.

Repeat b to c for each PictBridge setting.

Note

• Camera settings are prioritized as long as your camera is not set to use your machine’s settings (default settings). If your camera is set to use your machine’s settings, the machine will print your photo using the settings below.

Machine settings Default settings

Paper Size Letter Orientation Portrait Date & Time Off File Name Off Print Quality Normal

• Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.

Printing images 13

a Make sure that your camera is turned

off. Connect your camera to the USB direct interface (1) on the front of the machine using a suitable USB cable.

b Turn on the camera. Make sure your

camera is in PictBridge mode. When the machine has recognized the camera, the LCD shows the following message depending on which mode the machine is in:

04/20 15:30 Fax Camera Connected

Scan:Select ab Camera Connected

Stack Copies:01 Camera Connected

c Set your camera to print an image. Set

the number of copies if you are asked.

When the machine starts printing an image, the LCD will shows the following message:

PictBridge Printing. Keep...

Note

Please refer to the documentation supplied with your camera for detailed operations how to print using PictBridge.

Chapter 13

CAUTION

To prevent damage to your machine, do not connect any device other than a digital camera or USB flash memory drive to the USB direct interface.

DO NOT remove the digital camera from the USB direct interface until the machine has finished printing.

DPOF printing 13

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

Connecting a camera as a storage device 13

Even if your camera is not in PictBridge mode, or does not support PictBridge, you can connect your camera as a normal storage device. This enables you to print photos from your camera. Follow the steps in Printing data directly from the USB flash memory drive on page 87.

(If you would like to print photos in PictBridge mode, see Setting your digital camera on page 82.)

Note

The name of the storage mode and operation differs among digital cameras. Please refer to the documentation supplied with your camera for detailed information, such as how to switch from PictBridge mode to mass storage mode.

The following DPOF settings are available.

 1 in 1 printing  Copies

Brother MFC-9440CN, MFC-9450CDN User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product

FAQs (frequently asked questions)

For Customer Service

Ordering accessories and supplies

Compilation and Publication Notice

Table of Contents

General information 1

Using the documentation

Symbols and conventions used in the documentation 1

Viewing documentation 1

Viewing documentation (Windows®) 1

How to find scanning instructions 1

Software User's Guide: 1

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides 1

Viewing documentation (Macintosh®) 1

How to find scanning instructions 1

Software User's Guide: 1

Presto!® PageManager® User's Guide:1

Control panel overview 1

Data LED indications 1

Loading paper and documents 2

Loading paper and envelopes

Loading plain paper in the paper tray 2

Acceptable paper and other media 2

Recommended paper 2

Type and size of paper 2

Standard paper tray 2

Multi-purpose tray (MP tray) 2

Optional lower tray (LT-100CL) 2

The names for the paper trays in the printer driver and this Guide are as follows: 2

Paper capacity of the paper trays 2

Recommended paper specifications 2

Handling and using special paper 2

Types of paper to avoid 2

Envelopes 2

Types of envelopes to avoid 2

Labels 2

Types of labels to avoid 2

Loading documents 2

Using the ADF (automatic document feeder) 2

Using the scanner glass 2

Unprintable area 2

Unprintable area for copies 2

Unprintable area when printing from a computer 2

Mode timer 3

General Setup

Paper settings 3

Paper Type

Paper Size

Tray use in copy mode 3

Tray use in fax mode 3

Tray use in print mode 3

Volume settings 3

Ring volume 3

Beeper volume 3

Speaker volume 3

Automatic daylight savings time 3

Ecology features 3

Toner save 3

Sleep time 3

LCD contrast 3

Dial Prefix 3

Security features 4

Setting lock 4

Setting up the password 4

Security

Changing your setting lock password4

Turning setting lock on/off 4

Turning setting lock on 4

Turning setting lock off 4

Memory security 4

Setting up the password 4

Changing your memory security password 4

Turning memory security on/off 4

Turning memory security on 4