BROTHER MFC-9420CN User Manual

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USER’S GUIDE

MFC-9420CN

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Please complete the following information for future reference:

Model Number: MFC-9420CN

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number can be displayed on the LCD screen

(Menu/Set, 7, 1). Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

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may serve as confirmation of the purchase date of your

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product should you lose your receipt; and may support an insurance claim by you in the event of

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product loss covered by insurance.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Note

Brother does not recommend the use of consumables other than genuine Brother consumables. Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables.

Quick Reference Guide

Sending Faxes

Automatic Transmission using the ADF

If it is not illuminated in blue, press

(Fax).

Load your document.

2 3 Enter the fax number using One-Touch,

Speed-Dial, Search or the dial pad.

Press Mono Start or Colour Start.

Storing numbers

Storing One-Touch Dial numbers

Press Menu/Set, 2, 3, 1.

Press the One-Touch key where you

want to store the number.

Note

To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

Select Fax/Tel.

Press Menu/Set.

Enter the number (up to 20 digits).

Press Menu/Set.

Enter the name up to 15 characters (or

leave it blank). Press Menu/Set.

Press Stop/Exit.

Storing Speed-Dial numbers

Press Menu/Set, 2, 3, 2.

Using the dial pad, enter a three-digit

Speed-Dial location number (001 - 200). Press Menu/Set.

Select Fax/Tel.

Press Menu/Set.

Enter the number (up to 20 digits).

Press Menu/Set.

Enter the name up to 15 characters (or

leave it blank). Press Menu/Set.

Press Stop/Exit.

Dialling operations

One-Touch Dialling / Speed-Dialling

If it is not illuminated in blue, press

(Fax).

Load your document.

Press the One-Touch key of the number

you want to call.

Note

To dial One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

—OR— Press Search/Speed Dial, press #.

Press the three-digit Speed-Dial number.

Press Mono Start or Colour Start.

Using Search

If it is not illuminated in blue, press

(Fax).

Load your document.

2 3 Press Search/Speed Dial

enter the first letter of the name you’re looking for.

Press or to search the memory.

Press Mono Start or Colour Start.

Making copies

Single copy

Press (Copy) to illuminate it in

blue.

Load your document.

Press Mono Start or Colour Start.

Sorting copies using the ADF

Press (Copy) to illuminate it in

blue.

▲

and then

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Stack/Sort.

Press Menu/Set.

Press ▲ or ▼ to select Sort.

Press Menu/Set.

Press Mono Start or Colour Start.

iii

Section I - General

General Information

Using this Guide..................................................................................................1-1

Finding information........................................................................................1-1

Symbols used in this Guide...........................................................................1-1

How to access the complete User’s Guide..........................................................1-2

To view Documentation (For Windows

To view Documentation (For Macintosh

Control panel overview ........................................................................................1-4

About fax machines .............................................................................................1-6

Fax tones and handshake .............................................................................1-6

ECM (Error Correction Mode)........................................................................1-6

Multi-Line connections (PABX)......................................................................1-6

).......................................................1-2

).....................................................1-3

Loading paper and documents

Acceptable paper and other media......................................................................2-1

Recommended paper ....................................................................................2-1

Type and size of paper..................................................................................2-1

Handling and using special paper .................................................................2-3

Printable area......................................................................................................2-7

Loading paper and envelopes .............................................................................2-8

Loading documents...........................................................................................2-10

Using the ADF (automatic document feeder) ..............................................2-10

Using the scanner glass ..............................................................................2-11

Setup

Date and Time .....................................................................................................3-1

Setting Daylight Savings Time.......................................................................3-1

Station ID.............................................................................................................3-2

LCD Contrast.......................................................................................................3-2

Phone line settings ..............................................................................................3-2

Tone and Pulse dialling mode (not available in New Zealand)......................3-2

Connecting an external or extension telephone ............................................3-3

Connecting an external telephone answering device (TAD) .........................3-3

Ecology features..................................................................................................3-5

Toner Save ....................................................................................................3-5

Sleep Time ....................................................................................................3-5

Mode Timer..........................................................................................................3-6

Paper settings......................................................................................................3-6

Paper Type ....................................................................................................3-6

Paper Size .....................................................................................................3-7

Volume Settings...................................................................................................3-7

Ring Volume..................................................................................................3-7

Beeper Volume..............................................................................................3-8

Speaker Volume ............................................................................................3-8

Security features

Setting Lock.........................................................................................................4-1

Setting up the password................................................................................4-1

Changing the Setting Lock password ............................................................4-2

Turning Setting Lock on.................................................................................4-2

Turning Setting Lock off.................................................................................4-2

Memory Security..................................................................................................4-3

Setting up the password................................................................................4-3

Changing the Memory Security password.....................................................4-4

Turning Memory Security on .........................................................................4-4

Turning Memory Security off .........................................................................4-4

Section II - Fax & Telephone

Sending a fax

How to Fax...........................................................................................................5-1

Entering Fax mode ........................................................................................5-1

Sending a fax automatically from the ADF ....................................................5-1

Sending a fax automatically from the scanner glass .....................................5-1

Colour fax transmission.................................................................................5-2

Cancelling a fax in progress ..........................................................................5-2

Dual Access (Monochrome only)...................................................................5-2

Sending a fax manually .......................................................................................5-3

Manual transmission......................................................................................5-3

Out of Memory message ...............................................................................5-3

Broadcasting (Monochrome only)........................................................................5-3

Additional Sending Operations ............................................................................5-4

Sending faxes using multiple settings ...........................................................5-4

Contrast.........................................................................................................5-5

Changing fax Resolution ...............................................................................5-5

Real Time Transmission................................................................................5-6

Overseas Mode .............................................................................................5-7

Delayed Faxing (Monochrome only)..............................................................5-7

Delayed Batch Transmission (Monochrome only) .........................................5-8

Checking job status and cancelling a waiting job ..........................................5-8

Composing the electronic Cover Page (Monochrome only) ..........................5-9

Receiving a fax

Receive Mode......................................................................................................6-1

Fax Receive Settings...........................................................................................6-2

Ring Delay.....................................................................................................6-2

F/T Ring Time (Fax/Tel mode only)...............................................................6-3

Tray Use for Fax mode..................................................................................6-3

Printing a reduced incoming fax (Auto Reduction) ........................................6-4

Reception into memory (Monochrome only)..................................................6-4

Changing the remote codes ..........................................................................6-5

Fax Detect .....................................................................................................6-5

Additional receiving operations............................................................................6-6

Printing a fax from the memory .....................................................................6-6

Setting the Print Density................................................................................6-6

Operation from extension telephones............................................................6-6

Using a cordless external handset ................................................................6-7

For Fax/Tel mode only...................................................................................6-7

Using the remote codes.................................................................................6-7

Dialling and phone options

How to dial...........................................................................................................7-1

Manual dialling...............................................................................................7-1

One-Touch Dialling........................................................................................7-1

Speed-Dialling ...............................................................................................7-1

Search...........................................................................................................7-2

Fax Redial .....................................................................................................7-2

Storing numbers ..................................................................................................7-3

Storing a Pause.............................................................................................7-3

Storing One-Touch Dial numbers..................................................................7-3

Storing Speed-Dial numbers .........................................................................7-4

Changing One-Touch and Speed-Dial numbers ...........................................7-4

Setting up Groups for Broadcasting ..............................................................7-5

Access codes and credit card numbers.........................................................7-6

Telephone Service for Australia...........................................................................7-6

Telstra

Caller ID (Caller IDentification)......................................................................7-8

How Does the Caller ID Work?......................................................................7-9

The Caller ID is Stored in Your Machine Memory .........................................7-9

Viewing Caller ID List ....................................................................................7-9

Telephone Service for New Zealand .................................................................7-10

FaxAbility.....................................................................................................7-10

Caller ID (Caller IDentification)....................................................................7-11

How Does the Caller ID Work?....................................................................7-12

Viewing Caller ID List ..................................................................................7-12

Telephone Service for Some Countries.............................................................7-13

Distinctive Ringing (For Singapore and Hong Kong) ...................................7-13

Caller ID (For Singapore and Hong Kong) ..................................................7-14

Viewing Caller ID List ..................................................................................7-14

FaxStream® Duet® (Distinctive Ringing)..........................................7-6

Remote Fax Options (Monochrome only)

Fax Forwarding....................................................................................................8-1

Fax Storage.........................................................................................................8-1

PC Fax Receive (including when the PC is turned off)........................................8-2

Changing Remote Fax Options ...........................................................................8-3

Turning off Remote Fax Options ...................................................................8-3

Remote Retrieval.................................................................................................8-4

Setting the Remote Access Code..................................................................8-4

Using your Remote Access Code..................................................................8-4

Remote commands..............................................................................................8-5

Retrieving fax messages ...............................................................................8-6

Changing the Fax Forwarding number..........................................................8-6

Printing reports

Fax reports...........................................................................................................9-1

Transmission Verification Report...................................................................9-1

Fax Journal (Activity reports).........................................................................9-1

Additional reports.................................................................................................9-2

Polling

Polling Operation ...............................................................................................10-1

Polling Receive..................................................................................................10-1

Setup to Receive Polling .............................................................................10-1

Setup to Receive Polling with Secure Code................................................10-1

Setup to receive delayed polling..................................................................10-2

Sequential Polling........................................................................................10-2

Polled Transmit..................................................................................................10-3

Setup for Polled Transmit (Standard) (Monochrome only) ..........................10-3

Setup for Polled Transmit with Secure Code (Monochrome only)...............10-4

Section III - Copy

Making copies

How to copy.......................................................................................................11-1

Entering Copy mode....................................................................................11-1

Printable Area..............................................................................................11-1

Making a single copy ...................................................................................11-1

Making multiple copies ................................................................................11-2

Tray Use for Copy mode .............................................................................11-2

Cancel copying............................................................................................11-2

Copy options......................................................................................................11-3

Increasing copy quality................................................................................11-3

Enlarging or reducing the image copied ......................................................11-4

Making N in 1 copies or a poster (Page Layout) .........................................11-5

Sorting copies using the ADF......................................................................11-7

Adjusting Brightness, Contrast and Colour..................................................11-7

Out of Memory message ...................................................................................11-9

Legal limitations .................................................................................................11-9

Section IV - Software and Network Features

Section V - Appendices

vii

Important information

For your safety.............................................................................................. A-1

IEC 60825-1 Specification ............................................................................ A-1

Disconnect device ........................................................................................ A-1

LAN connection ............................................................................................ A-2

International Energy S

Radio interference (220-240V Model only)................................................... A-2

Important Information for Australia ..................................................................... A-2

IMPORTANT-For Your Safety...................................................................... A-2

International Energy S

Important safety instructions......................................................................... A-3

Important Information for New Zealand.............................................................. A-4

Important Safety Instructions........................................................................ A-4

IMPORTANT-For Your Safety...................................................................... A-5

IMPORTANT NOTICE.................................................................................. A-5

Important Information for Some Countries.......................................................... A-6

Important Safety Instructions........................................................................ A-6

Choosing a location............................................................................................ A-8

To use the machine safely............................................................................ A-9

Trademarks....................................................................................................... A-12

TAR

Compliance Statement..................................... A-2

TAR

Compliance Statement..................................... A-2

Menu and Features

On-screen programming..................................................................................... B-1

Menu table.................................................................................................... B-1

Memory storage............................................................................................ B-1

Navigation keys .................................................................................................. B-2

Menu Table......................................................................................................... B-3

Copy options key.............................................................................................. B-14

Entering Text .................................................................................................... B-15

Troubleshooting and routine maintenance

Troubleshooting.................................................................................................. C-1

Error messages ............................................................................................ C-1

Document jams.............................................................................................C-5

Paper jams ................................................................................................... C-6

Paper Jam A1 / Paper Jam A2 (paper jam in the paper tray)....................... C-7

Paper Jam B (paper jammed inside the machine) ....................................... C-8

Paper Jam C (paper jam where the paper comes out of the machine) ........ C-9

If you are having difficulty with your machine.............................................C-10

Improving the print quality ..........................................................................C-15

Setting Dial Tone detection ........................................................................ C-19

Compatibility...............................................................................................C-19

Routine maintenance........................................................................................ C-20

Cleaning the outside of the machine ..........................................................C-20

Cleaning the scanner glass ........................................................................C-21

Cleaning to prevent paper jams.................................................................. C-22

Cleaning the laser glass.............................................................................C-24

Replacing the consumable items......................................................................C-26

Toner cartridges ......................................................................................... C-28

Waste toner pack........................................................................................ C-31

OPC belt cartridge......................................................................................C-33

Fusing unit..................................................................................................C-35

Replacing the transfer belt cleaner............................................................. C-38

Replacing the transfer roller ....................................................................... C-39

viii

Machine Information .........................................................................................C-40

Viewing the Serial Numbers .......................................................................C-40

Checking the Page Counters......................................................................C-40

Checking remaining life of parts .................................................................C-41

Packing and shipping the machine ................................................................... C-41

Optional accessories

Optional accessories and supplies ..................................................................... D-1

Lower tray unit (LT-27CL).............................................................................D-1

SO-DIMM......................................................................................................D-3

Installing additional memory ......................................................................... D-4

Specifications

Product description ............................................................................................. E-1

General............................................................................................................... E-1

Print media.......................................................................................................... E-2

Fax...................................................................................................................... E-3

Copy ...................................................................................................................E-4

Scanner .............................................................................................................. E-5

Printer................................................................................................................. E-6

Interfaces............................................................................................................E-6

Computer requirements...................................................................................... E-7

Consumable items..............................................................................................E-8

Replacement parts..............................................................................................E-8

Network (LAN).................................................................................................... E-9

Glossary

G H

Index

Remote Retrieval Access card

Section I

1. General Information

2. Loading paper and documents

3. Setup

4. Security features

General

SECTION I GENERAL

General Information

Using this Guide

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points or related topics.

Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.

Courier Courier type face identifies the messages on the LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Improper Setup icons alerts you to devices and operations that are not compatible with the machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

1 - 1

Chapter 1

How to access the complete User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide located in the ‘Documentation’ section of the CD-ROM.

To view Documentation (For Windows®)

From the Start menu, select Brother, MFL Pro Suite MFC-9420CN from the Programs

Group and then select User’s Guide.

—OR—

Turn on your PC. Insert the Brother

CD-ROM labelled Windows CD-ROM drive.

If the model name screen appears, click

your model name.

If the language screen appears, click

your language. The CD-ROM main menu will appear.

into your

Note

If this window does not appear, use Windows program from the root directory of the Brother CD-ROM.

Explorer to run the setup.exe

4 Click Documentation.

Click the documentation you want to

read.

• Quick Setup Guide: Setup and

Software Installation Instructions

• User’s Guide (3 manuals): User’s

Guide for stand-alone operations, Software User’s Guide and Network User’s Guide

• PaperPort

Management Software

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide:

■ Scanning in Chapter 2

(For Windows® 98/98SE/Me/2000 Professional/XP/Windows NT Workstation Version 4.0)

■ ControlCenter2 in Chapter 3

(For Windows® 98/98SE/Me/2000 Professional/XP/Windows NT Workstation Version 4.0)

■ Network Scanning in Chapter 4

PaperPort

User's Guide

User’s Guide: Document

1 - 2

■ Instructions for scanning directly from

ScanSoft

PaperPort

General Information

To view Documentation (For Macintosh®)

Turn on your Macintosh®. Insert the

Brother CD-ROM labelled Macintosh into your CD-ROM drive. The following window will appear.

(Mac OS® X)

Double-click the Documentation icon.

The select Language screen appears,

double-click your language.

Click the documentation you want to

read.

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide:

■ Scanning in Chapter 8

(For Mac OS or greater)

■ ControlCenter2 (For Mac OS

greater) in Chapter 9

■ Network Scanning (For Mac OS

or greater) in Chapter 10

Presto!

■ Instructions for scanning directly from

PageManager® User's Guide

Presto!

9.1 - 9.2/Mac OS® X 10.2.4

PageManager

X 10.2.4 or

X 10.2.4

• Quick Setup Guide: Setup and

Software Installation Instructions

• User's Guide (3 manuals): User’s

Guide for stand-alone operations, Software User’s Guide and Network User’s Guide

1 - 3

Chapter 1

Control panel overview

One-Touch Keys

These 8 keys give you instant access to 16 previously stored numbers.

Shift

To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key.

3 Copy keys (Temporary settings):

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

Options

You can quickly and easily select temporary settings for copying.

4 Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

01/03 15:25 Fax Sleep

5 Navigation keys:

Menu/Set

The same key is used for Menu and Set operations.

Lets you access the Menu to program and store your settings in the machine.

Volume keys

▲

In standby mode you can press these keys to adjust the ring volume.

▼

Search/Speed Dial

Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a three-digit number.

▲

Press to scroll forward or backward to a menu selection.

▲

▼

Press to scroll through the menus and options.

1 - 4

01/03 15:25 Fax Sleep

General Information

Dial Pad

Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone (not available in New Zealand).

Mono Start

Lets you start sending faxes or make copies in black and white.

Colour Start

Lets you start sending faxes or make copies in full colour.

Stop/Exit

Stops an operation or exits from the menu.

Secure Print

Lets you print secured print data saved in the machine’s memory if you enter the four-digit password. (For details about using this feature, for Windows Software User’s Guide on the CD-ROM, and for Macintosh Software User’s Guide on the CD-ROM.)

, see Chapter 1 in the

, see Chapter 7 in the

Liquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your machine.

A Fax and telephone keys:

Redial/Pause

Redials the last number you called. It also inserts a pause in quick dial numbers.

Hook

Press before dialling if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start. Also, press this key after picking up the handset of an external telephone during the F/T double/pseudo-ring.

Resolution

Sets the resolution when you send a fax.

B Print key:

Job Cancel

You can cancel a print job and clear the machine’s memory.

1 - 5

Chapter 1

About fax machines

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Mono Start or Colour Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake” or connection with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows

Receiving.

If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show receiving, press Stop/Exit.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.

Receiving. To cancel

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.

Multi-Line connections (PABX)

Most offices use a central telephone system. Brother recommends that all our Fax/MFC

machines be connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.

While it is often relatively simple to connect a fax machine to a PABX, (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.

1 - 6

Loading paper and documents

Acceptable paper and other media

Recommended paper

The recommended paper for this machine is:

Xerox 4200, Hammermill Laserprint NEUSIEDLER Colour Copy 90 gsm or equivalent

■ To get the best output quality and to avoid

any damage, use smooth white paper.

■ Before you buy a lot of paper, please test

some to make sure that the paper is suitable.

■ Use neutral paper. Do not use acidic or

alkaline paper.

■ Print quality will vary depending on the

paper being used.

CAUTION

Do not load envelopes, transparencies, labels or thick paper (more than 105 gsm) into the optional lower tray unit. It may cause paper jams.

Type and size of paper

The machine loads paper from the installed standard paper tray or the optional lower tray.

Standard paper tray

Since the standard paper tray is a universal type, you can use any of the paper types and sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 2-2. The tray can hold up to 250 sheets of paper (80 gsm) or up to 15 envelopes (paper can be loaded up to the top line of the maximum paper mark on the sliding paper width guide).

Optional lower tray (LT-27CL)

The optional lower tray can hold up to 530 sheets of Letter/A4 paper (80 gsm). The maximum capacity is 44 mm paper height.

The names for the paper trays in the machine driver and this Guide are as follows:

Tray and optional unit Name

Standard paper tray Tray 1 Optional lower tray Tray 2

2 - 1

Chapter 2

Paper capacity of the paper trays

Standard Paper Tray (Tray 1)

Paper size A4, Letter, B5 (JIS/ISO), Executive,

A5, COM10, DL,

104.8 x 210 mm to 215.9 x 297 mm

Number of sheets Plain paper Up to 250 sheets

(80 gsm)

Thick/Thicker paper

Up to 40 sheets

(165 gsm) Transparencies Up to 50 sheets n/a Labels Up to 80 sheets n/a Envelopes Up to 15 sheets or 7 sheets for H/H*

condition.

* H/H = High temperature/High humidity

Recommended paper specifications

The following paper specifications are suitable for this machine.

Basis weight (gsm) 75-90 Thickness (µm) 80-110 Roughness (sec.) Higher than 20 Stiffness (cm Grain direction Long grain Volume resistivity (ohm) 10e Surface resistivity (ohm-cm) 10e Filler CaCO Ash content (wt%) Below 23 Brightness (%) Higher than 80 Opacity (%) Higher than 85

/100) 90-150

-10e

(Neutral)

Optional lower tray (Tray 2)

A4, Letter, B5 (JIS/ISO), Executive

Up to 530 sheets (80 gsm)

Up to 44 mm loading height

n/a

2 - 2

Loading paper and documents

Handling and using special paper

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling reliability. Always test samples of paper before purchasing to ensure desirable performance. Some important guidelines when selecting paper are:

■ Supplier should be informed that the

paper or envelopes will be used in a colour laser machine.

■ Preprinted paper must use inks that can

withstand the temperature of the machine's fusing process (200 degrees centigrade or 392 degrees Fahrenheit for a period of 0.1 seconds).

■ If you have selected a cotton bond paper,

paper having a rough surface, such as cockle or laid finished paper or paper that is wrinkled or puckered, the paper may exhibit degraded performance.

Types of paper to avoid

CAUTION

Some types of paper may not perform well or may cause damage to your machine.

Do not use paper:

■ that is highly textured

■ that is extremely smooth or shiny

■ that is curled or warped

■ that is coated or has a chemical finish

■ that is damaged, creased or folded

■ that exceeds the recommended weight

specification in this guide

■ with tabs and staples

■ with letterheads using low temperature

dyes or thermography

■ that is multipart or carbonless

■ that is designed for inkjet printing

If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

2 - 3

Chapter 2

Envelopes

Most envelopes will be suitable for your machine. However, some envelopes will have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two pieces of paper. The envelope should lie flat and not be of baggy or flimsy construction. You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.

Envelopes can be fed from Tray 1 only.

Note

Brother will not recommend a particular envelope because envelope manufacturers may change the envelope specifications. You are responsible for the quality and performance of the envelopes you use.

Note

■ Before you print envelopes, you must ‘fan’

the stack to avoid paper jams and misfeeds.

■ Before you print a lot of envelopes, test

one to make sure that the print results are what you want.

■ Envelope joints that are sealed by the

manufacturer should be secure.

■ Do not put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

■ For proper printing, you must choose the

same paper size from your software application as the paper in the tray.

■ We recommend that you do not print

within 15 mm of the edges of envelopes.

■ See Acceptable paper and other media on

page 2-1.

Before you put envelopes in the tray, check the following:

■ Envelopes should have a lengthwise

sealing flap.

■ The sealing flaps should be folded crisply

and correctly (irregularly cut or folded envelopes may cause paper jams).

■ Envelopes should consist of two layers of

paper in the area circled in Figure 1.

Feeding

direction

Figure 1

2 - 4

Loading paper and documents

Types of envelopes to avoid

CAUTION

Do not use envelopes:

■ that are damaged, curled, wrinkled, or an unusual shape

■ that are extremely shiny or textured

■ with clasps, snaps or tie strings

■ with self-adhesive closures

■ that are of a baggy construction

■ that are not sharply creased

■ that are embossed (have raised writing on them)

■ that were previously printed by a laser machine

■ that are pre-printed on the inside

■ that cannot be arranged neatly when stacked

■ that are made of paper that weighs more than the paper weight specifications for the

machine

■ with edges that are not straight or consistently square

■ with windows, holes, cut-outs or perforations

■ with sealing flaps that have not been folded at purchase

■ with sealing flaps as shown in Figure 2

■ with each side folded as shown in Figure 3

If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

Figure 2 Figure 3

2 - 5

Chapter 2

Labels and transparencies

The machine will print on most types of labels and transparencies designed for use with a laser machine. Labels should have an adhesive which is acrylic-based since such material is more stable at the high temperatures in the fusing unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the opc belt or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.

All labels and transparencies used in this machine must be able to withstand a temperature of 200 degrees centigrade for a period of 0.1 seconds.

Label and transparency sheets should not exceed the paper weight specifications described in this User's Guide. Labels and transparencies exceeding this specification may not feed or print properly and may cause damage to your machine.

Types of labels and transparencies to avoid

Do not use labels or transparencies that are damaged, curled, wrinkled or an unusual shape.

CAUTION

■ Avoid feeding labels with the carrier

sheet exposed because your machine will be damaged.

■ When feeding transparencies, use the

recommended type for laser machines. For detailed information on the specification of the proper transparencies to purchase, call your dealer or Brother Customer Service.

Transparencies and labels can be fed from Tray 1 only.

2 - 6

Loading paper and documents

Printable area

The edges of the paper that cannot be printed on are shown below.

Portrait

For all available paper sizes

14.2 mm

24.2 mm

34.2 mm

44.2 mm

Landscape

For all available paper sizes

14.2 mm

24.2 mm

34.2 mm

44.2 mm

Note

We recommend that you do not print within 15 mm of the edges of envelopes.

2 - 7

Chapter 2

Loading paper and envelopes

The machine can feed paper from the standard paper tray or the optional lower tray.

When you put paper into the paper tray, note the following:

■ If you are loading Letter, A4 or Executive

size paper the machine will automatically detect the paper size. If you want to load B5 paper or envelopes you will need to manually set the paper size. (See Paper Size on page 3-7.)

■ If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

■ Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’ the stack to avoid paper jams and misfeeds.

To load paper or other media in the paper tray

Pull the paper tray completely out of the

machine.

While pressing the paper guide release

lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots.

2 - 8

Fan the stack of paper well to avoid

paper jams and mis-feeds.

Loading paper and documents

Note

When you put paper in the paper tray, please remember the following:

Put paper in the paper tray.

Put the paper tray firmly back in the

machine and unfold the output paper tray support flap before you use the machine.

■ Check that the paper is flat in the tray and

below the maximum paper mark, and that

the paper guides are touching the sides of the paper stack.

■ The side to be printed on must be face up.

Printing on envelopes

Adjust the paper length and width guides to fit the envelopes that are going to be used.

You can load envelopes into the standard paper tray only.

Output paper tray support flap

2 - 9

Chapter 2

Loading documents

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF (automatic document feeder)

The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 80 gsm paper and always fan the pages before putting them in the ADF.

CAUTION

DO NOT leave thick documents on the

■

scanner glass. If you do this, the ADF may jam.

DO NOT use paper that is curled,

■

wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped.

DO NOT use cardboard, newspaper or

■

fabric.

Fan the pages well. Make sure you put

the documents face up, top edge first in the ADF until you feel them touch the feed roller.

Adjust the paper guides to fit the width of

your documents.

Unfold the ADF document output

support flap.

■ Make sure documents written with ink are

completely dry.

■ Documents to be faxed must be from

147.3 to 215.9 mm wide and

147.3 to 356 mm long.

CAUTION

DO NOT pull on the document while it is

feeding.

2 - 10

Using the scanner glass

Loading paper and documents

Close the document cover.

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wide and 297 mm long.

Note

To use the scanner glass, the ADF must be empty.

Lift the document cover.

Using the document guidelines on the

left, centre the document face down on the scanner glass.

Place documents Face Down on the scanner glass.

CAUTION

If the document is a book or is thick, do not slam the cover or press on it.

2 - 11

Setup

Date and Time

When the machine is not in use it will display the date and time. If you set up the Station ID, the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected.

Press Menu/Set, 0, 2.

Initial Setup

2.Date/Time

Enter the last two digits of the year.

Press Menu/Set.

Enter two digits for the month.

Press Menu/Set. (For example, enter 09 for September,

or 10 for October.)

Enter two digits for the day.

Setting Daylight Savings Time

You can set the machine to change for Daylight Savings Time manually. If you select

To Summer Time

forward on hour and it you select

To Winter Time

backward one hour. Make sure you have set the correct date and time in the setting.

Press Menu/Set, 1, 5.

General Setup

5.Clock Change

Press ▲ or ▼ to select To Summer

Time

(or To Winter Time).

Press Menu/Set.

Press Stop/Exit.

, it will reset the time

it will reset the time

Date/Time

Press Menu/Set. (For example, enter 06 for 6th.)

Enter the time in 24-Hour format.

Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.)

Press Stop/Exit.

The LCD now shows the date and time whenever the machine is idle and in Fax mode.

When the machine is in Sleep mode, the LCD shows page 3-5.)

3 - 1

Sleep. (See Sleep Time on

Setup

Station ID

You should store your name or company name and fax number so they print on all fax pages you send.

It is important that you enter the fax number in the internationally standardised format, i.e. in accordance with the following strict sequence:

Press Menu/Set, 0, 3.

Initial Setup

3.Station ID

Enter your fax number (up to 20 digits).

Press Menu/Set.

Enter your telephone number (up to 20

digits). Press Menu/Set. (If the telephone number and fax

number are the same, enter the same number again.)

Note

■ You cannot enter a hyphen in the number.

To enter a space press once between numbers.

■ The telephone number you enter is only

used for Cover Page features. (See

Composing the electronic Cover Page (Monochrome only) on page 5-9.)

Use the dial pad to enter your name (up

to 20 characters). (See Entering Text on page B-15.)

▲

LCD Contrast

You can change the contrast to help the LCD look lighter or darker.

Press Menu/Set, 1, 7.

General Setup

7.LCD Contrast

Press ▲ to increase the contrast

—OR—

▼ to decrease the contrast.

Press Press Menu/Set.

Press Stop/Exit.

Phone line settings

Tone and Pulse dialling mode (not available in New Zealand)

Your machine comes set for Tone dialling service (multi-frequency). If you have Pulse dialling service (rotary), you need to change the dialling mode.

Press Menu/Set, 0, 4.

Initial Setup

4.Tone/Pulse

Press ▲ or ▼ to select Pulse (or Tone).

Press Menu/Set.

Press Stop/Exit.

Press Menu/Set.

Press Stop/Exit.

Note

If the Station ID has already been programmed, the LCD will ask you to press 1 to make a change or 2 to exit without changing.

3 - 2

Chapter 3

Connecting an external or extension telephone

You can connect a separate telephone to your machine as shown in the diagram below.

Extension Telephone

External Telephone

(Example for Australia)

When you are using an external or extension phone, the LCD shows

Telephone.

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

3 - 3

Note

If you do not receive all your faxes, reduce the Ring Delay setting on your external TAD to one or two rings.

Improper Setup

Setup

Recording outgoing message (OGM) on an external TAD

Do not connect a TAD elsewhere on the same phone line.

TAD

(Example for Australia)

When the TAD answers a call, the LCD shows

Telephone.

Connections

The external TAD must be connected as shown in the previous illustration.

Set your external TAD to one or two

rings. (The machine’s Ring Delay setting does not apply.)

Timing is important in recording this message.

1 Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.

Record the outgoing message on your

external TAD.

Set the TAD to answer calls.

Set the Receive Mode to

External TAD.

(See Receive Mode on page 6-1.)

3 - 4

Chapter 3

Ecology features

Toner Save

You can conserve toner using this feature. When you set Toner Save to appears lighter. The default setting is

Press Menu/Set, 1, 6, 1.

Ecology

1.Toner Save

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

On, print

Off.

Sleep Time

Setting the Sleep Time reduces power consumption by turning off the fuser inside the machine while it is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the machine receives a Fax or PC data or makes a copy. The factory setting is 30 minutes. While the machine is in sleep mode you will see on the LCD. If you try to print or copy in sleep mode, there will be a short delay while the fuser warms up to its working temperature.

Press Menu/Set, 1, 6, 2.

Ecology

2.Sleep Time

Use the dial pad to enter the length of

time the machine is idle before it goes into sleep mode (00 to 99).

Press Menu/Set.

Sleep

Press Stop/Exit.

Note

■ If you want to turn off sleep mode, press

(either Mono or Colour) and

Start Options simultaneously in Step 2.

■ If the machine is in Sleep Mode when you

change the Sleep Time, the new setting will take effect the next time the machine copies, prints or is turned off and on.

3 - 5

Setup

Mode Timer

The machine has three temporary mode keys on the control panel: Fax, Scan and Copy. You can change the number of seconds or minutes the machine takes after the last Scan or Copy operation before it returns to Fax mode. If you select the mode you used last.

Press Menu/Set, 1, 1.

General Setup

1.Mode Timer

Press ▲ or ▼ to select 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press Menu/Set.

Press Stop/Exit.

Off, the machine stays in

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

Press Menu/Set, 1, 2.

General Setup

2.Paper Type

—OR— If you have the optional paper tray,

Press Menu/Set, 1, 2, 1 to set the paper type for set the paper type for

Press ▲ or ▼ to select Thin, Plain,

Thick, Thicker or Recycled Paper.

Press Menu/Set.

Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face down onto the output paper tray in the front of the machine. When you use transparencies or labels, remove each sheet immediately to prevent smudging or paper jams.

Tray#1 or Menu/Set, 1, 2, 2 to

Tray#2.

3 - 6

Chapter 3

Paper Size

In the standard paper tray, you can use seven sizes of paper for printing copies: Letter, A4, B5, JISB5, Executive, Com10 and DL and two sizes for printing faxes: Letter and A4. The machine automatically detects A4, Letter and Executive paper size that is in the paper tray. However, if you load paper that is B5 or smaller sizes in the paper tray, you will need to change the paper size setting at the same time so your machine can print a reduced copy on the page.

Press Menu/Set, 1, 3.

General Setup

3.Small Paper

—OR— If you have the optional paper tray,

press Menu/Set, 1, 3, 1 to set the paper size for set the paper size for

Press ▲ or ▼ to select B5, DL, Com10 or

JISB5.

Press Menu/Set.

Press Stop/Exit.

Tray#1 or Menu/Set, 1, 3, 2 to

Tray#2.

Volume Settings

Ring Volume

You can turn the ring Off or you can select the ring volume level.

Press Menu/Set, 1, 4, 1.

Volume

1.Ring

Press ▲ or ▼ to select Low, Med, High

Off.

or Press Menu/Set.

Press Stop/Exit.

—OR— You can adjust the ring volume when your

machine is idle (not being used). In mode (Fax), press or to

adjust the volume level. Every time you press these keys, the machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.

▲

Note

If you select Tray#2 in Step 1, you can only

B5 or JISB5.

select

3 - 7

Beeper Volume

You can change the beeper volume. The default setting is the machine will beep when you press a key, make a mistake, or after you have sent or received a fax.

Med. When the beeper is on,

Setup

Press Menu/Set, 1, 4, 2.

Volume

2.Beeper

Press ▲ or ▼ to select Low, Med, High

Off.

or Press Menu/Set.

Press Stop/Exit.

Speaker Volume

You can adjust the machine’s one-way speaker volume.

Press Menu/Set, 1, 4, 3.

Volume

3.Speaker

Press ▲ or ▼ to select Low, Med, High

Off.

or Press Menu/Set.

Press Stop/Exit.

3 - 8

Security features

You can set up your machine with multiple levels of security using Setting Lock and Memory Security.

Setting Lock

Setting Lock lets you prevent unauthorized access to the machine settings.

While Setting Lock is operations are NOT available without a password:

■ Date & Time

■ Station ID

■ Set Quick-Dial (One-Touch Dial,

Speed-Dial and Setup Groups)

■ Mode Timer

■ Paper Type

■ Small Paper

■ Volume

■ Clock Change

■ Ecology

■ LCD Contrast

■ Memory Security

On, the following

Setting up the password

Note

■ If you have already set the password, you

will not need to set it, again.

■ If you forget the Setting Lock password,

please call your Brother dealer for service.

Press Menu/Set, 1, 8, 2.

Security

2.Setting Lock

Enter a four-digit number for the

password. Press Menu/Set. The LCD shows

Re-enter the password.

Press Menu/Set.

Press Stop/Exit.

Verify:.

4 - 1

Security features

Changing the Setting Lock password

Press Menu/Set, 1, 8, 2.

Press ▲ or ▼ to select Set Password.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set.

Enter a four-digit number for the new

password. Press Menu/Set.

If the LCD shows Verify:, re-enter the

new password. Press Menu/Set.

Press Stop/Exit.

Turning Setting Lock on

Turning Setting Lock off

1 Press Menu/Set, 1, 8, 2.

Security

2.Setting Lock

Enter the registered four-digit password.

Press Menu/Set twice.

Press Stop/Exit.

Note

If you enter the wrong Password, the LCD shows stay in Setting Lock mode until the registered password is entered.

Wrong Password. The machine will

Press Menu/Set, 1, 8, 2.

Security

2.Setting Lock

Press ▲ or ▼ to select On.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set.

Press Stop/Exit.

4 - 2

Chapter 4

Memory Security

Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they won’t be lost.

While Memory Security is on, the following operations are available:

■ Receiving faxes into memory

(limited by memory capacity)

■ Fax Forwarding

(if Fax Forwarding was already on)

■ Remote Retrieval

(if Fax Storage was already on)

While Memory Security is on, the following operations are NOT available:

■ Printing received faxes

■ Sending faxes

■ Copying

■ PC printing

■ Scanning

■ PC Fax Receive

Setting up the password

Note

■ If you have already set the password, you

will not need to set it, again.

■ If you forget the Memory Security

password, please call your Brother dealer for service.

Press Menu/Set, 1, 8, 1.

Security

1.Mem Security

Enter a four-digit number for the

password. Press Menu/Set. The LCD shows

Re-enter the password.

Press Menu/Set.

Press Stop/Exit.

Verify:.

Note

■ To print the faxes in memory, turn off

Memory Security.

■ You must turn off PC Fax Receive before

you can turn on Memory Security. (See Turning off Remote Fax Options on page 8-3.)

4 - 3

Security features

Changing the Memory Security password

Press Menu/Set, 1, 8, 1.

Press ▲ or ▼ to select Set Password.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set.

Enter a four-digit number for the new

password. Press Menu/Set.

If the LCD shows Verify:, re-enter the

new password. Press Menu/Set.

Press Stop/Exit.

Turning Memory Security on

Turning Memory Security off

1 Press Menu/Set.

Enter the registered four-digit password.

2 Press Menu/Set.

Memory Security is automatically turned off and the LCD shows the date and time.

Note

If you enter the wrong password, the LCD shows The machine will stay in Secure Mode until the registered password is entered.

Wrong Password and stays offline.

Press Menu/Set, 1, 8, 1.

Security

1.Mem Security

Press ▲ or ▼ to select Set Security.

Press Menu/Set.

Enter the registered four-digit password.

Press Menu/Set. The machine goes offline and the LCD

shows

Note

If there is a power failure the data will stay in memory for up to 60 hours.

Secure Mode.

4 - 4

Section II

5. Sending a fax

6. Receiving a fax

7. Dialling and phone options

8. Remote Fax Options (Monochrome only)

9. Printing reports

10. Polling

Fax & Telephone

SECTION II FAX & TELEPHONE

Sending a fax

How to Fax

Entering Fax mode

Before sending faxes or changing fax send or receiving settings, make sure (Fax) is

illuminated in blue. If it is not, press

(Fax) to enter Fax mode. The default

setting is Fax mode.

Note

If the memory is full the document will be sent in real time.

Sending a fax automatically from the scanner glass

You can use the scanner glass to fax pages of a book. The documents can be up to A4 size. Put the document face down on the scanner glass.

Note

■ Since you can only scan one page at a

time, it is easier to use the ADF if you are sending a multiple page document.

■ Press Stop/Exit at anytime to cancel.

If it is not illuminated in blue, press

(Fax).

Sending a fax automatically from the ADF

This is the easiest way to send a fax.

If it is not illuminated in blue, press

(Fax).

Put the document face up in the ADF.

Dial the fax number.

Press Mono Start or Colour Start.

■ If you press Mono Start, the machine

starts scanning the first page.

■ If you press Colour Start, the machine

starts sending.

Place the first page on the scanner

glass.

Dial the fax number.

Press Mono Start or Colour Start.

■ If you press Mono Start, the machine

starts scanning the first page.

■ If you press Colour Start, the machine

starts sending.

5 - 1

Chapter 5

To send more than one page, press 1

and go to Step 5.

Next Page?

1.Yes 2.No(Send)

—OR— To send a single page, press 2 (or press

Mono Start again). The machine starts sending the

document.

Place the next page on the scanner

glass.

Set Next Page Then Press Set

Press Menu/Set. The machine starts scanning the page.

(Repeat Steps 4 and 5 for each additional page.)

Note

■ If the memory is full and you are faxing a

single page, it will be sent in real time.

■ You cannot send multiple pages for colour

faxes.

Colour fax transmission

Your machine can send a colour fax to machines that support this feature.

However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if

Real Time TX is set to Off).

Cancelling a fax in progress

If you want to cancel a fax, while the machine is scanning, dialling or sending it, press

Stop/Exit.

Dual Access (Monochrome only)

You can dial a number, and begin scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number.

Note

■ Your machine normally uses Dual Access.

However, to send a colour fax, the machine will send the document in real time (even if

Off).

This means that you will have to wait until the machine has finished sending the fax before you can start scanning another. The number of pages you can scan into the memory will vary depending on the data that is printed on them.

■ If you get an Out of Memory message

while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an scanning a subsequent page, you can press Mono Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

Real Time TX is set to

Out of Memory message while

Note

Delayed fax and Polling Transmit features are not available in colour.

5 - 2

Sending a fax

Sending a fax manually

Manual transmission

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

If it is not illuminated in blue, press

(Fax).

Load your document.

Pick up the handset of the external

phone and listen for a dial tone. —OR— Press Hook and listen for a dial tone. On

the external phone, dial the fax number you want to call. If you pressed Hook, dial using the machine dial pad.

When you hear the fax tone, press

Mono Start or Colour Start.

If you picked up the handset of an

external phone, replace it.

Out of Memory message

If you get an Out of Memory message while scanning the first page of a fax, press

Stop/Exit to cancel the fax.

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.

Press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (To set up Group dial numbers, see Setting up Groups for Broadcasting on page 7-5.)

After the broadcast is finished, a Broadcast Report will be printed to let you know the results.

If it is not illuminated in blue, press

(Fax).

Load your document.

Enter a number using One-Touch,

Speed-Dial, a Group number, Search or manual dialling using the dial pad.

Press Menu/Set after each number.

After you have entered all the fax

numbers, press Mono Start.

If you get an scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real Time Transmission on page 5-6.)

Out of Memory message while

5 - 3

Chapter 5

Note

■ If you did not use up any of the numbers

for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 266 different numbers.

■ The available memory will vary depending

on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax.

■ Enter the long dialling sequence numbers

as you would normally, but remember that each One-Touch and Speed-Dial number counts as one number, so the number of locations you can store becomes limited. (See Access codes and credit card numbers on page 7-6.)

■ If the memory is full, press Stop/Exit to

stop the job or if more than one page has been scanned, press Mono Start to send the portion that is in the memory.

Additional Sending Operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.

If it is not illuminated in blue, press

(Fax).

After each setting is accepted, the LCD will ask if you want to enter more settings:

1.Yes 2.No

Press 1 to select more settings. The

LCD will return to the menu.

Setup Send

To stop a broadcast in progress

Press Menu/Set, 2, 6.

The LCD will display the name, if you stored it, or the fax number being dialled.

Press Menu/Set.

The LCD will display:

XXXXXXXX

1.Clear 2.Exit

Press 1 to Clear.

The LCD will then display the Broadcast job number and

To cancel the Broadcast, press 1.

Press Stop/Exit.

5 - 4

1.Clear 2.Exit.

—OR— Press 2 if you have finished choosing

settings and go to the next step.

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents the default setting 'Auto' can be used. It automatically chooses the suitable contrast for your document.

Light to send a light document.

Use

Dark to send a dark document.

Use

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 1.

Setup Send

1.Contrast

Press ▲ or ▼ to select Auto, Light or

Dark.

Press Menu/Set.

Sending a fax

Press ▲ or ▼ to select the resolution

you want. Press Menu/Set.

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or

artwork and transmits slower than Fine resolution.

Photo Use when the document

has varying shades of grey or is a photograph. This has the slowest transmission time.

Changing fax Resolution

After you load the document, you can use Resolution to change the setting temporarily

(for this fax only). In Fax mode , press Resolution and

you want, and then press Menu/Set. —OR— You can change the default setting.

If it is not illuminated in blue, press

Press Menu/Set, 2, 2, 2.

Setup Send

2.Fax Resolution

▲ or ▼ to select the setting

(Fax).

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is

a photograph. The transmission time is slower than Standard resolution.

If you select the Colour Start key to send a fax, the machine will send the fax using the setting.

S.Fine or Photo and then use

Fine

5 - 5

Chapter 5

Real Time Transmission

When you are sending a fax, the machine will scan the document into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.

If the memory is full, the machine will send the document in real time (even if

Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax:On for the next fax only.

Sending in real time for all faxes

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 5.

Setup Send

5.Real Time TX

Sending in real time for the next fax only

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 5.

Setup Send

5.Real Time TX

Press ▲ or ▼ to select Next Fax:On

Next Fax:Off).

(or Press Menu/Set.

Note

■ In Real Time Transmission, the automatic

redial feature does not work when using the scanner glass.

■ If you are sending a colour Fax, the

machine will send it in real time (even if

Real Time TX is set to Off).

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

5 - 6

Sending a fax

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

1 If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 9.

Setup Send

9.Overseas Mode

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Delayed Faxing (Monochrome only)

During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4.

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 3.

Setup Send

3.Delayed Fax

Press Menu/Set to accept the displayed

time. —OR— Enter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM.) Press Menu/Set.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page and the amount of data already stored in the memory.

5 - 7

Chapter 5

Delayed Batch Transmission (Monochrome only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 4.

Setup Send

4.Batch TX

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

Checking job status and cancelling a waiting job

Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows cancel a fax job that is stored and waiting in the memory.

No Jobs Waiting.) You can

1 Press Menu/Set, 2, 6.

Fax

6.Remaining Jobs

If you have more than one job waiting,

▲ or ▼ to select the job you want

press to cancel.

Press Menu/Set. —OR— If you only have one job waiting, go to

Step 3.

Press 1 to cancel.

To cancel another job waiting, go to Step 2.

—OR— Press 2 to exit without cancelling.

Press Stop/Exit.

5 - 8

Sending a fax

Composing the electronic Cover Page (Monochrome only)

When you send a monochrome fax, you can send a cover page with your fax message. The Cover Page is sent to the receiving party’s machine. Your Cover Page includes the name or number stored in the One-Touch or Speed-Dial memory. If you are dialling manually, the name is not shown on the Cover Page.

The Cover Page shows your Station ID and the number of pages you are sending. (See Station ID on page 3-2.) If you have Cover Page set to

7), the number of pages is not shown on the cover page.

You can select a comment to include on your Cover Page.

1.Note Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. Use the chart on B-15 for help entering characters. (See Composing your own comments on page 5-9.)

5.(User Defined)

6.(User Defined)

On for all faxes (Menu/Set, 2, 2,

Composing your own comments

You can set up two comments of your own.

1 If it is not illuminated in blue, press

(Fax).

2 Press Menu/Set, 2, 2, 8.

Setup Send

8.Coverpage Note

Press ▲ or ▼ to choose 5 or 6 for your

own comment. Press Menu/Set.

Use the dial pad to enter your

customized comment. Press Menu/Set. (See Entering Text on page B-15.)

Cover page for the next fax only

If you have not yet set your Station ID this feature will not work. Make sure you have programmed the Station ID before continuing. (See Station ID on page 3-2.) If you only want to send a Cover Page with a particular fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the Cover Page.

If it is not illuminated in blue, press

(Fax).

Load your document.

Most of the temporary to allow you to make changes for each fax you send. However, when you set up your Cover Page and Cover Page Comments, you are changing the default settings so they will be available while faxing.

Setup Send settings are

Note

You can send the cover page only for a monochrome fax. If you press Colour Start to send a fax, the cover page will not be sent.

Press Menu/Set, 2, 2, 7.

Setup Send

7.Coverpg Setup

Press ▲ or ▼ to select Next Fax:On

Next Fax:Off).

(or Press Menu/Set.

5 - 9

Chapter 5

Press ▲ or ▼ to select one of the

standard or your own comments. Press Menu/Set.

Enter two digits to show the number of

pages you are sending. Press Menu/Set. (For example, press 0 2 for 2 pages or

enter 0 0 to leave the number of pages blank. If you make a mistake, press to back up and re-enter the number of pages.)

Send a cover page for all faxes

If you have not yet set your Station ID this feature will not work. Make sure you have programmed the Station ID before continuing. (See Station ID on page 3-2.)

You can set the machine to send a cover page whenever you send a monochrome fax. The number of pages in your fax is not included when you use this setting.

Using a printed cover page

If you prefer to use a printed cover page that you can write on, you can print the sample page and attach it to your fax.

1 If it is not illuminated in blue, press

(Fax).

2 Press Menu/Set, 2, 2, 7.

▲

Setup Send

7.Coverpg Setup

Press ▲ or ▼ to select Print Sample.

Press Menu/Set.

Press Mono Start or Colour Start. Your

machine prints a copy of your cover page.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 2, 7.

Setup Send

7.Coverpg Setup

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

If you selected On, press ▲ or ▼ to

select one of the standard or your own comments.

Press Menu/Set.

5 - 10

Receiving a fax

Receive Mode

There are four different Receive Modes for your machine. You can choose the mode that best suits your needs.

LCD How it works When to use it

Fax Only

(automatic receive)

Fax/Tel

(fax and telephone) (with an external or

extension telephone only)

External TAD

(with an external answering machine only)

Manual

(manual receive) (with an external or

extension telephone only)

The machine automatically answers every call as a fax.

The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.

The external answering machine (TAD) auto matically answers every call.

Voice messages are stored on the external TAD. If it is a fax call, the machine receives the fax.

You control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot use an answering machine on the same line, even if it is on a separate phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you use an answering machine on the same line as the machine.

The External TAD setting works only with an external answering machine. Ring Delay does not work in this setting.

Use this mode if you do not receive many fax messages. If you answer and hear fax tones, wait until the machine

takes over the call, then hang up. (See Fax Detect on page 6-5.)

If you use a computer modem on the same line, Faxing will not operate correctly.

6 - 1

Chapter 6

To select or change your Receive Mode

Press Menu/Set, 0, 1.

Initial Setup

1.Receive Mode

Press ▲ or ▼ to select Fax Only,

Fax/Tel, External TAD or Manual.

Press Menu/Set.

Press Stop/Exit.

Current Receive Mode

12/10 11:53 Fax

Fax : Fax Only F/T : Fax/Tel TAD : External TAD Mnl : Manual

Fax Receive Settings

Ring Delay

The Ring Delay sets the number of times the machine rings before it answers in

Fax/Tel mode. If you have extension

or phones on the same line as the machine, keep the Ring Delay setting of 6.

(See Operation from extension telephones on page 6-6 and Fax Detect on page 6-5.)

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 1.

Setup Receive

1.Ring Delay

Press ▲ or ▼ to select how many times

the line rings before the machine answers (02–10 for Australia, 01–10 for New Zealand, 00–10 for some countries).

Press Menu/Set.

Fax Only

6 - 2

(For some countries, if you select 00, the line won’t ring at all.)

Press Stop/Exit.

Receiving a fax

F/T Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine receives the fax.)

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the machine. (See For Fax/Tel mode only on page 6-7.)

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 2.

Setup Receive

2.F/T Ring Time

Tray Use for Fax mode

If your machine does not have the optional tray #2, this setting is not available. The default setting of to choose the paper from the optional Tray #2 if Tray #1 is out of paper or if incoming faxes will fit best on the paper in Tray #2.

Press Menu/Set, 1, 0.

General Setup

0.Tray Use:Fax

Press ▲ or ▼ to select

Tray#1 Only, Tray#2 Only or Auto.

Press Menu/Set.

Press Stop/Exit.

Auto allows your machine

Press ▲ or ▼ to select how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds for Australia and some countries, 20, 30, 40 or 55 for New Zealand).

Press Menu/Set.

Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

6 - 3

Chapter 6

Printing a reduced incoming fax (Auto Reduction)

If you choose On, the machine automatically reduces an incoming fax to fit on one page of Letter or A4 size paper. The machine calculates the reduction ratio by using the page size of the document and size of the paper in your tray.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 5.

Setup Receive

5.Auto Reduction

Use ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

Note

■ Turn on this setting if you receive faxes

that are split onto two pages. However, if the document is too long the machine may still print on two pages.

■ If left and right margins are cut off, turn on

this setting.

■ When this feature is set to On, the A4

faxes people send to you may appear slightly shrunk even though your machine prints them on A4 paper. This is because the machine has to print the Station ID of the sending machine at the top of the page.

Reception into memory (Monochrome only)

As soon as the paper tray becomes empty during fax reception, the screen will display

No Paper Fed please put some paper in

the paper tray. (See Loading paper and envelopes on page 2-8.)

Memory Receive is On at this time...

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax calls will be automatically answered. To print all data put fresh paper in the paper tray.

Memory Receive is Off at this time...

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 6.

Setup Receive

6.Memory Receive

Use ▲ or ▼ to select On (or Off).

Press Menu/Set.

6 - 4

Press Stop/Exit.

Receiving a fax

Changing the remote codes

Remote activation lets you send commands to your machine from an extension or external phone. To use Remote Activation, you must turn on the remote codes. The preset Fax Receive Code is 51 ( 91 for New Zealand). The preset Telephone Answer Code is #51 (#91 for New Zealand). If you want to, you can replace them with your own codes.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 4.

Setup Receive

4.Remote Code

Press ▲ or ▼ to select On (or Off).

Press Menu/Set.

Enter the new Fax Receive Code.

Press Menu/Set.

Enter the new Telephone Answer Code.

Press Menu/Set.

Press Stop/Exit.

Fax Detect

When you use this feature, you do not have to press Mono Start or Colour Start, or the Fax Receive Code 51 ( 91 for New Zealand) when you answer a fax call. Selecting allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you

Receiving on the LCD or when you

see hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your machine will do the rest.

Note

■ If your machine does not connect a fax call

when you lift an extension or external phone handset (either this feature is set to

Off or due to telephone line problems),

you will need to activate the machine manually. You can do this by pressing Mono Start or Colour Start on the machine. —OR— by pressing 51 ( 91 for New Zealand) if you are not at your machine. (See Operation from extension telephones on page 6-6.)

■ We do not recommend having a PC and

the machine on the same phone line.

Note

■ If you are always disconnected when

accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code using the numbers 0-9,

, #.

■ Remote Codes might not work with some

telephone systems.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 3.

Setup Receive

3.Fax Detect

Use ▲ or ▼ to select On (or Off).

Press Menu/Set.

Press Stop/Exit.

6 - 5

Chapter 6

Additional receiving operations

Printing a fax from the memory

If you have selected Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the

memory when you are at your machine. (See Fax Storage on page 8-1.)

Press Menu/Set, 2, 5, 3.

Remote Fax Opt

3.Print Document

Press Mono Start or Colour Start.

Setting the Print Density

You can adjust print density, making your printed pages darker or lighter.

If it is not illuminated in blue, press

(Fax).

Operation from extension telephones

If you answer a fax call on an extension telephone, or an external telephone that is correctly connected to the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 51 ( 91 for New Zealand), the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 (#91 for New Zealand) to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 6-3.)

If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax.

■ If you want to use Remote Activation, you

have to turn on the remote codes. (See Changing the remote codes on page 6-5.) Press 51 ( 91 for New Zealand) and wait for the chirp or until the machine’s LCD displays up.

Receiving, and then hang

Press Menu/Set, 2, 1, 7.

Setup Receive

7.Print Density

Press ▲ to make the print darker.

—OR—

▼ to make the print lighter.

Press Press Menu/Set.

Press Stop/Exit.

6 - 6

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 6-5.)

Using a cordless external handset

If the base unit of the cordless telephone is connected to the line cord socket (see diagram on Connecting an external or extension telephone on page 3-3) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to transfer the call to the cordless handset.

Note

Not all brands of cordless phones are compatible for use with your machine.

For Fax/Tel mode only

Receiving a fax

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo or double-ringing) to alert you to pick up a voice call.

Lift the external telephone's handset, and then press Hook to answer.

Using the remote codes

If you are at an extension phone, you’ll need to lift the handset during the F/T Ring Time and then press #51 (#91 for New Zealand) between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 51 ( 91 for New Zealand).

6 - 7

Dialling and phone options

How to dial

You can dial in any of the following ways.

Manual dialling

Press all of the digits of the fax number.

One-Touch Dialling

Press the One-Touch key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-3.)

Speed-Dialling

Press Search/Speed Dial, #, and then the three-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-4.)

Three-digit number

Note

LCD shows Not Registered if there is no number stored at the One-Touch or Speed-Dial location you enter.

Note

To dial One-Touch numbers 9 to 16 hold down Shift as you press the One-Touch key.

7 - 1

Dialling and phone options

Search

You can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search. (See Storing One-Touch Dial

numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

To search numerically

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or

Colour Start. Redial/Pause only works if you dialled from

the control panel. If you are sending a fax automatically and the

line is busy, the machine will automatically redial up to three times at five minutes intervals.

Note

In Real Time TX the automatic redial feature does not work when using the scanner glass.

To search alphabetically*

* To search alphabetically, you can use the

dial pad to enter the first letter of the name you are looking for.

7 - 2

Chapter 7

Storing numbers

You can set up your machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.

Storing a Pause

Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing One-Touch Dial numbers

Your machine has 8 One-Touch keys where you can store 16 fax or phone numbers for automatic dialling. To access numbers 9 to 16, hold down Shift as you press the One-Touch key.

Press Menu/Set, 2, 3, 1.

Set Quick-Dial

1.One-Touch Dial

Press the One-Touch key where you

want to store a number.

Select Fax/Tel.

Press Menu/Set.

Enter the phone or fax number (up to 20

digits). Press Menu/Set.

Use the dial pad to enter the name (up

to 15 characters). Press Menu/Set. (You can use the chart on page B-15 to

help you enter letters.) —OR— Press Menu/Set to store the number

without a name.

Go to Step 2 to store another

One-Touch number. —OR— Press Stop/Exit.

7 - 3

Dialling and phone options

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the three-digit number, and Mono Start or Colour Start). The machine can store 200 Speed-Dial numbers.

Press Menu/Set, 2, 3, 2.

Set Quick-Dial

2.Speed-Dial

Use the dial pad to enter a three-digit

Speed-Dial location number. (001 - 200)

(For example, press 005.) Press Menu/Set.

Select Fax/Tel.

Press Menu/Set.

Enter the phone or fax number (up to 20

digits). Press Menu/Set.

Changing One-Touch and Speed-Dial numbers

If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following:

1 Press 1 to change the stored number.

—OR— Press 2 to exit without making a change.

#005:MIKE

1.Change 2.Exit

How to change the stored number or name:

• If you want to change a character, use

• If you want to erase the whole number

▲

or to position the cursor under

▲

the character you want to change, and then type over it.

or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted.

Use the dial pad to enter the name (up

to 15 characters). Press Menu/Set. (You can use the chart on page B-15 to

help you enter letters.) —OR— Press Menu/Set to store the number

without a name.

Go to Step 2 to store another

Speed-Dial number. —OR— Press Stop/Exit.

Enter a new number.

Press Menu/Set.

Follow the directions beginning at Step

4 in Storing One-Touch Dial numbers

and Storing Speed-Dial numbers. (See Storing One-Touch Dial numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

7 - 4

Chapter 7

Setting up Groups for Broadcasting

To include One-Touch or Speed-Dial

numbers in the Group, press them as follows:

Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Mono Start or Search/Speed Dial, #, the three-digit location and Mono Start. First, you’ll need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a One-Touch key or a Speed-Dial location. You can have up to eight Groups, or you can assign up to 215 numbers to one large Group. (See Storing One-Touch Dial numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

Press Menu/Set, 2, 3, 3.

Set Quick-Dial

3.Setup Groups

Decide where you wish to store the

Group. —AND— Press a One-Touch key. —OR— Press Search/Speed Dial and enter the

three-digit location, and then press Menu/Set.

(For example, press One-Touch key 1.)

For example, for One-Touch number 2, press One-Touch key 2. The LCD shows 009, press Search/Speed Dial, and then 009 on the dial pad

Setup Groups G01: 002#009

Press Menu/Set to accept the numbers

for this Group.

Use the dial pad and the chart on page

B-15 to enter a name for the Group. Press Menu/Set. (For example, type

Press Stop/Exit.

002. For Speed-Dial location

NEW CLIENTS.)

Note

You can print a list of all One-Touch and Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Printing reports on page 9-1.)

Note

Please select a One-Touch key or Speed-Dial number that has not already been used to store a number.

Use the dial pad to enter the Group

number (1 to 8).

Setup Groups Setup Group:G01

Press Menu/Set. (For example, press 1 for Group 1.)

7 - 5

Dialling and phone options

Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up on separate One-Touch and Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing One-Touch Dial numbers on page 7-3 and Storing Speed-Dial numbers on page 7-4.)

For example, perhaps you have stored ‘555’ on One-Touch key 1 and ‘7000’ on One-Touch key 2. If you press One-Touch key 1, One-Touch key 2, and Mono Start or Colour Start, you will dial ‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press One-Touch key 1 and then press 7001 using the dial pad.

Telephone Service for Australia

Telstra® FaxStream® Duet® (Distinctive Ringing)

Telstra® FaxStream® Duet® is an enhanced Public Switched Telephone Service (PSTS) offered by Telstra additional number on one phone line, with its own distinctive ring pattern. Telstra FaxStream that helps users distinguish voice and facsimile calls. With FaxStream incoming calls to a fax number are announced by a different, distinctive ring signal. Only one call can be answered (or made) at any one time and while this call is in progress, incoming calls to either number will be presented with a busy tone.

Your machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes.

Note

After you have set the Distinctive Ring feature

On, the receive mode is set to Manual

to automatically. If you don’t have a TAD or Voice Mail set up on the Distinctive Ring number, answer all the calls yourself. You can not change the receive mode from while the Distinctive Ring is set to on.

Manual mode means you must

that allows you to have an

Duet® is a call handling feature

Duet®,

Manual mode

7 - 6

Chapter 7

What is the Advantage of using Telstra

Using Telstra® FaxStream® Duet® is the most efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones (extension and external) and the fax machine will ring to alert you to pick it up. If a fax call comes in, the fax machine will answer automatically without ringing, whereas the extension and external phones will ring with a distinctive ring pattern. It is also a more efficient way of operating a Fax machine with an extension phone as you do not have to use the remote activation codes. It gives you two independent numbers without the higher cost of a second line.

FaxStream® Duet® Function?

How does Telstra® FaxStream® Duet® Work?

Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals.

When FaxStream receive a voice call all extension and external phones will ring with a standard ring pattern. The fax machine will ring on the third ring with a standard ring pattern. All external and the extension phones will continue to ring, until you or a telephone answering device can answer the voice number.

When FaxStream receive a fax call on the Duet Fax machine will answer and automatically receive the fax message without ringing. On the other hand, all extension and external phones will ring with a distinctive ring pattern. Do not answer the phone as you are receiving a fax message.

Duet® is On and you

number the

Flowchart Sequence of Incoming call

Incoming Call

(either Voice or Fax)

All extension phones ring, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

You answer the call at an external phone or an extension phone.

Fax machine begins ringing on third ring.

Main number (Voice Number)

Telephone Answering Device (TAD) answers the call.

7 - 7

Dialling and phone options

Registering the Distinctive Ring pattern

Very important!

After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, answer all the calls yourself. You can not change the receive mode to another mode while the Distinctive Ring is set to on.

Manual mode means you must

Press Menu/Set, 2, 0, 2.

Miscellaneous

2.Distinctive

Press ▲ or ▼ to select On. Press Menu/Set.

Press Stop/Exit. Distinctive Ring is now set to on.

Turning off Distinctive Ring

Press Menu/Set, 2, 0, 2.

Miscellaneous

2.Distinctive

Press ▲ or ▼ to select Off.

Press Menu/Set.

Press Stop/Exit.

Note

If you turn off Distinctive Ring, the machine will stay in need to set the Receive Mode again. (See To select or change your Receive Mode on page 6-2.)

Manual receive mode. You will

Caller ID (Caller IDentification)

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

7 - 8

Chapter 7

How Does the Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number or name if the name has stored in the One-Touch and Speed-Dial. Once you pick up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the number on the display.

Note

■ If Out of Area appears on the display,

it means that the call came from outside your caller ID service area or a public phone. *

■ If Private Call appears on the display,

it means the caller intentionally blocked the transmission of his/her ID. *

* Depends on network Function.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.

Press Menu/Set, 2, 0, 3.

Miscellaneous

3.Caller ID

Press ▲ or ▼ to select Display# and

press Menu/Set. If the name was not received, it will not

be displayed.

Press ▲ or ▼ to scroll through the Caller

ID memory to select the Caller ID you want to view and press Menu/Set.

The next screen shows the caller’s telephone number and the date and time of the call.

The Caller ID is Stored in Your Machine Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

Printing the Caller ID List.

■

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID) name, and type of Call (Comment) if available.

Press Stop/Exit.

Printing Caller ID List

Press Menu/Set, 2, 0, 3.

Press ▲ or ▼ to select

Print Report.

Press Menu/Set.

Press Mono Start or Colour Start.

7 - 9

Dialling and phone options

Telephone Service for New Zealand

FaxAbility

FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.

How Will the Fax Machine Treat All Other Numbers?

FaxAbility mode ensures that the machine will answer calls to the FaxAbility (secondary) number. When a call comes in to your main number, all the phones will ring. You can set an external answering device (TAD) to answer calls on the other number(s). (See the chart in the following page.)

What is the Advantage of Using the FaxAbility Function?

Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code. And the people who call to talk on your main number will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.

How Does FaxAbility Work?

Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is

, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to the ring pattern before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s).

Flowchart Sequence of Incoming call

Incoming Call

(either Voice or Fax)

All extension phones ring, fax machine is silent.

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

You answer the call at an external phone or an extension phone.

Main number (Voice Number)

Fax machine begins ringing on third ring.

Telephone Answering Device (TAD) answers the call.

Note

After you have set the FaxAbility feature to

On, the receive mode is set to Manual

automatically. Unless you have a TAD or Voice Mail set up on the FaxAbility number, Manual mode means you must answer all the call yourself. You can not change the receive mode to the other mode while the FaxAbility is set to on.

7 - 10

Chapter 7

How to Turn FaxAbility OFF or ON

The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3; Step 2 is where you can select

Off

either Call Waiting beeps caused by incoming calls

on your main number can affect fax transmissions. If you have FaxAbility Service but don’t have Call Waiting, you need do nothing at this stage. If you do have Call Waiting as well as FaxAbility, set the Call Waiting menu option to

Press Menu/Set, 2, 0, 2. The screen displays

Miscellaneous

2.Faxability

Press ▲ or ▼ to set FaxAbility to On or

Off.

If you have FaxAbility service, select Press Menu/Set.

Press ▲ or ▼ to set Call Waiting to On or

Off. If you have Call Waiting service,

select Call Waiting.

. See below.

On.

On to avoid the trouble caused by

Caller ID (Caller IDentification)

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number and name if available as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.

Note

To get the Caller ID Service: apply for the Caller ID service at your local telephone company, if available.

Advantages of Caller ID

For Business

At Home

Residential customers can protect themselves from unwanted calls.

Press Menu/Set.

Press Stop/Exit.

7 - 11

Dialling and phone options

How Does the Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number and name if available. Once you pick up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the number and name if available on the display.

Note

■ If Out of Area appears on the display,

it means that the call came from outside your caller ID service area. *

■ If Private Call appears on the display,

it means the caller intentionally blocked the transmission of his/her ID. *

* Depends on network Function.

Viewing Caller ID List

Printing Caller ID List

1 Press Menu/Set, 2, 0, 3.

Press ▲ or ▼ to select

Print Report.

Press Menu/Set.

Press Mono Start or Colour Start.

Note

If you use the Caller ID for Dial back…

■ Please be sure that you use appropriate

dialling procedures for local and national call.

■ Please be sure that you make sure of the

details of the exact number to be called back, and the need to insert prefix(es) for manual dialling.

■ Please understand that your machine may

not display precisely the digits to be called.

Press Menu/Set, 2, 0, 3.

Miscellaneous

3.Caller ID

Press ▲ or ▼ to select Display# and

press Menu/Set. If the name was not received, it will not

be displayed.

Press ▲ or ▼ to scroll through the Caller

ID memory to select the Caller ID you want to view and press Menu/Set.

The next screen shows the caller’s telephone number and the date and time of the call.

Press Stop/Exit.

7 - 12

Chapter 7

Telephone Service for Some Countries

Distinctive Ringing (For Singapore and Hong Kong)

This machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You will need to set Distinctive Ringing to

Note

You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function.

■ The machine will answer only calls to the

Distinctive Ringing number.

On.

Registering the Distinctive Ring pattern

Very important!

Manual mode means you must

Press Menu/Set, 2, 0, 2.

Miscellaneous

2.Distinctive

Press ▲ or ▼ to select On. Press Menu/Set.

Press Stop/Exit. Distinctive Ring is now set to on.

Turning off Distinctive Ring

Press Menu/Set, 2, 0, 2.

Miscellaneous

2.Distinctive

Note

After you have set the Distinctive Ring feature

On, the receive mode is set to Manual

to automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, answer all the call yourself. You can not change the receive mode to the other mode while the Distinctive Ring is set to on.

7 - 13

Manual mode means you must

Press ▲ or ▼ to select Off.

Press Menu/Set.

Press Stop/Exit.

Dialling and phone options

Note

If you turn off Distinctive Ring, the machine will stay in need to set the Receive Mode again. (See To select or change your Receive Mode on page 6-2.)

Manual receive mode. You will

Caller ID (For Singapore and Hong Kong)

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 7-14.)

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the

number or name.

■ Out of Area display means call

originates outside your Caller ID service area.

■ Private Call display means the caller

has intentionally blocked transmission of information.

Note

You can print a list of Caller ID information received by your machine.

Viewing Caller ID List

Press Menu/Set, 2, 0, 3.

Miscellaneous

3.Caller ID

Press ▲ or ▼ to select Display# and

press Menu/Set. If the name was not received, it will not

be displayed.

Press ▲ or ▼ to scroll through the Caller

ID memory to select the Caller ID you want to view and press Menu/Set.

The next screen shows the caller’s telephone number and the date and time of the call.

Press Stop/Exit.

Printing Caller ID List

Press Menu/Set, 2, 0, 3.

Press ▲ or ▼ to select

Print Report.

Press Menu/Set.

Press Mono Start or Colour Start.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

7 - 14

Remote Fax Options

Note

■ You can only use one remote fax option at

a time: Fax Forwarding—OR—Fax Storage —OR—PC FAX Receive—OR—Off.)

■ If you change the remote fax option and

received faxes are left in your machine’s memory, an LCD message will appear. (See Changing Remote Fax Options on page 8-3.)

(Monochrome only)

Fax Forwarding

When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

Press Menu/Set, 2, 5, 1.

Remote Fax Opt

1.Forward/Store

Note

■ If you select Backup Print:On, the

machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes up to 60 hours if there is a power failure.

■ If Fax Forwarding is turned on your

machine cannot receive a colour fax unless the sending machine converts it to monochrome.

Press Stop/Exit.

Fax Storage

If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.

Press ▲ or ▼ to select Fax Forward.

Press Menu/Set. The LCD will ask you to enter the fax

number to which faxes will be forwarded.

Enter the forwarding number (up to 20

digits). Press Menu/Set.

Press ▲ or ▼ to select

Backup Print:On or Backup Print:Off

Fax Forward Backup Print:On

Press Menu/Set.

8 - 1

Press Menu/Set, 2, 5, 1.

Remote Fax Opt

1.Forward/Store

Press ▲ or ▼ to select Fax Storage.

Press Menu/Set.

Press Stop/Exit.

Note

■ If you have set Fax Storage, a backup

copy will automatically be printed at the machine.

■ If Fax Storage is turned on your machine

cannot receive a colour fax unless the sending machine converts it to monochrome.

Remote Fax Options (Monochrome only)

PC Fax Receive (including when the PC is turned off)

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The LCD will show the number of stored faxes received, for example:

PC Fax Msg:001

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX

receiving (including when the PC is turned off) in the Software User’s Guide on the

CD-ROM.) If you select

will also print the fax.

Press Menu/Set, 2, 5, 1.

Backup Print:On the machine

Remote Fax Opt

1.Forward/Store

Note

■ When Backup Print is off, your fax

messages are automatically erased from your machine’s memory when they have been successfully sent to your PC. When Backup Print is on, your fax messages are erased when they have been successfully printed and sent to the PC.

■ In the event of a power failure, the

machine will store your faxes in the memory for up to 60 hours. However, if you select machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.

■ If you get an error message and the

machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page C-1.)

■ You cannot turn on Memory Security if

PC-Fax Receive is on.

■ PC Fax Receive is not supported in the

Mac OS connected on a network.

■ When PC Fax is turned on only

monochrome faxes can be received into the memory and sent to the PC. Colour faxes will be received in real time and printed in colour.

Backup Print:On, the

or when the machine is

Press ▲ or ▼ to select

PC Fax Receive.

Press Menu/Set.

Press ▲ or ▼ to select

Backup Print:On or Backup Print:Off.

PC Fax Receive Backup Print:On

Press Menu/Set.

Press Stop/Exit.

8 - 2

Chapter 8

Changing Remote Fax Options

If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message:

Erase All Doc?

1.Yes 2.No

—OR—

Print All Fax?

1.Yes 2.No

■ If you press 1, faxes in the memory will be

erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

■ If you press 2, faxes in the memory will not

be erased or printed and the setting will be unchanged.

If received faxes are left in the machine’s memory when you change to

PC Fax Receive from another remote fax

option ( LCD will ask you the following message:

Fax Forward or Fax Storage), the

Turning off Remote Fax Options

Press Menu/Set, 2, 5, 1.

Remote Fax Opt

1.Forward/Store

Press ▲ or ▼ to select Off.

Press Menu/Set.

Note

The LCD will give you further options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 8-3.)

Press Stop/Exit.

Send Fax to PC?

1.Yes 2.No

■ If you press 1, faxes in the memory will be

sent to your PC before the setting changes.

■ If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

8 - 3

Remote Fax Options (Monochrome only)

Remote Retrieval

You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages stored in the memory. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

Setting the Remote Access Code

The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ).

Press Menu/Set, 2, 5, 2.

Remote Fax Opt

2.Remote Access

Enter a three-digit code using numbers

0-9, or #. Press Menu/Set. (The preset ‘ ’

cannot be changed.)

Note

Do not use the same code which is set in your Fax Receive Code ( 51, 91 for New Zealand) or Telephone Answer Code (#51, #91 for New Zealand). (See Operation from extension telephones on page 6-6)

Using your Remote Access Code

Dial your fax number from a telephone

or another fax machine using touch tone.

When your machine answers, during a

period of silence enter your Remote Access Code (3 digits followed by ).

The machine signals if it has received

fax messages:

1 long beep — Fax messages No long beeps — No messages

The machine gives two short beeps to

tell you to enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times, if you enter an invalid command.

Press 9 0 to stop Remote Access when

you have finished.

Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds.

Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting (--- ) and press

Menu/Set.

8 - 4

Chapter 8

Remote commands

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details 95 Change the Fax Forwarding or

Fax Storage settings

1 OFF You can select

messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted. If 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Press 9 0 to exit Remote Retrieval. Wait for the long beep, then

you hear three short beeps, you cannot change it because the

conditions have not been met (for example, registering a fax

forwarding number). You can register your Fax Forwarding

number by entering 4. (See Changing the Fax Forwarding

number on page 8-6.) Once you have registered the number,

Fax Forwarding will work.

message(s). (See page 8-6.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

replace the handset.

after you have retrieved or erased all your

Off

8 - 5

Remote Fax Options (Monochrome only)

Retrieving fax messages

You can call your machine from any touch tone phone and have your fax messages sent to a fax machine.

Dial your fax number.

1 2 When your machine answers, during a

period of silence enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the

dial pad to press 9 6 2.

Wait for the long beep, enter the new

number of the remote fax machine you want your fax messages sent to using the dial pad, then enter ## (up to 20 digits).

Note

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Press 9 0 when you have finished.

Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing the Fax Forwarding number

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

1 Dial your fax number.

When your machine answers,

immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the

dial pad to press 9 5 4.

Wait for the long beep, enter the new

number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits).

Note

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Press 9 0 when you have finished.

Hang up after you hear your machine

beep.

8 - 6

Printing reports

Fax reports

Fax reports (transmission verification and fax journal) can be either printed automatically or manually.

Transmission Verification Report

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting a section of the fax’s first page on the report to help you remember.

When the Verification Report is turned Off or

Off+Image, the Report will only print if there

is a transmission error, with ERROR in the RESULT column.

On+Image or Off+Image will print

Note

Press Menu/Set, 2, 4, 1.

Report Setting

1.Transmission

Press ▲ or ▼ to select On, On+Image,

Off or Off+Image.

Press Menu/Set.

Press Stop/Exit.

On or On+Image, the

Fax Journal (Activity reports)

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to

, you can print the report by following the

Off

steps on Additional reports. The default setting is

Press Menu/Set, 2, 4, 2.

Report Setting

2.Journal Period

Press ▲ or ▼ to choose an interval.

Press Menu/Set. (If you choose 7 days, the LCD will ask

you to choose a day on which to begin the 7-day countdown.)

Enter the time to begin printing in

24-hour format. Press Menu/Set. (For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

Note

■ If you select 6, 12, 24 hours, 2 or 7 days,

the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you selected has passed, the machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory.

■ If you select Every 50 Faxes, the

machine will print the Journal when the machine has stored 50 jobs.

Every 50 Faxes.

9 - 1

Additional reports

Following reports are available:

1.XMIT Verify

Prints a Transmission Verification Report for your last transmission.

2.Help List

Prints the Help List so you can see at-a-glance how to quickly program your machine.

3.Quick-Dial

Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order.

4.Fax Journal

Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.)

5.User Settings

Lists your settings.

6.Network Config

Lists your Network settings.

7.Order Form

You can print an accessories order form to fill out and send to your Brother dealer.

Printing reports

How to print a report

Press Menu/Set, 5.

Press ▲ or ▼ to select the report you

want. Press Menu/Set. —OR— Enter the number of the report you want

to print. For example, press 2 to print the Help

List.

Press Mono Start or Colour Start.

9 - 2

Polling

Polling Operation

Polling is the process of retrieving faxes from another fax machine. You can use your machine to 'poll' other machines, or you can have someone poll your machine.

Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.

Note

Some fax machines do not respond to the Polling feature.

Polling Receive

Setup to Receive Polling

Polling Receive is when you call another fax machine to receive a fax from it.

Setup to Receive Polling with Secure Code

Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive the stored fax must enter the polling secure code. You need to make sure you are using the same secure code as the other party.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 8.

Setup Receive

8.Polling RX

Press ▲ or ▼ to select Secure.

Press Menu/Set.

Enter a four-digit secure code.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 8.

Setup Receive

8.Polling RX

Press ▲ or ▼ to select Standard.

Press Menu/Set.

Enter the fax number you are polling.

Press Mono Start or Colour Start.

10 - 1

This is the same as the security code of the fax machine you are polling.

Press Menu/Set.

Enter the fax number you are polling.

Press Mono Start or Colour Start.

Polling

Setup to receive delayed polling

You can set the machine to begin Polling Receive at a later time.

If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 8.

Setup Receive

8.Polling RX

Press ▲ or ▼ to select Timer.

Press Menu/Set.

Enter the time (in 24-hour format) you

want to begin polling. For example, enter 21:45 for 9:45 PM.

Press Menu/Set.

Enter the fax number you are polling.

Press Mono Start or Colour Start. The machine makes the polling call at

the time you entered.

Note

■ You can set up only one Delayed Polling

operation at a time.

■ If the other fax machine that you are

calling has not been set-up for Polling, you will receive the message

Fail

Connection

Sequential Polling

The machine can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed.

1 If it is not illuminated in blue, press

(Fax).

Press Menu/Set, 2, 1, 8.

Setup Receive

8.Polling RX

Press ▲ or ▼ to choose Standard,

Secure or Timer.

Press Menu/Set when the screen displays the setting you want.

If you selected Standard, go to Step

• If you selected four-digit number and press

Menu/Set, and then go to Step 5.

Note

If you did not enter the correct Secure Code, you will receive the message

Disconnected.

• If you selected Timer, enter the time (in 24-hour format) you want to begin polling and press Menu/Set, and then go to Step 5.

Secure, enter a

Specify the destination fax machines,

which you wish to poll by using One-Touch, Speed-Dial, Search, a Group (see Setting up Groups for Broadcasting on page 7-5) or the dial pad. You must press Menu/Set between each location.

10 - 2

Chapter 10

Press Mono Start or Colour Start.

The machine polls each number or group in turn for a document.

Note

To cancel all sequential polling receive jobs, press Menu/Set, 2, 6. (See Checking job status and cancelling a waiting job on page 5-8.)

To stop Sequential Polling in progress

Press Menu/Set, 2, 6.

The LCD will display the name, if you stored it, or the fax number being dialled.

Polled Transmit

Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for Polled Transmit (Standard) (Monochrome only)

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 6.

Press Menu/Set.

The LCD will display:

XXXXXXXX

1.Clear 2.Exit

Press 1 to Clear.

The LCD will then display the sequential polling job number and

2.Exit

To cancel the sequential polling, press

Press Stop/Exit.

1.Clear

Setup Send

6.Polled TX

Press ▲ or ▼ to select Standard.

Press Menu/Set.

1.Yes 2.No

Press 2 and press Mono Start.

Note

■ The document will be stored and can be

retrieved from any other fax machine until you delete the fax from memory by using the Cancelling a Job menu setting. (See

Checking job status and cancelling a waiting job on page 5-8.)

■ Once a document has been stored in the

memory for polling transmit, it can be sent and received more than once.

10 - 3

Setup for Polled Transmit with Secure Code (Monochrome only)

Polled Transmit with Secure Code is a way to keep your documents from falling into the wrong hands while the machine is set up for polling.

Anyone who polls to receive your stored fax must enter the polling secure code.

If it is not illuminated in blue, press

(Fax).

Load your document.

Press Menu/Set, 2, 2, 6.

Setup Send

6.Polled TX

Polling

Press ▲ or ▼ to select Secure.

Press Menu/Set.

Enter a four-digit number.

Press Menu/Set.

1.Yes 2.No

Press 2 and press Mono Start.

Note

■ The document will be stored in the

machine’s memory and can be retrieved from any other fax machine until you delete the fax from memory by using the Cancelling a Job menu setting. (See

Checking job status and cancelling a waiting job on page 5-8.)

■ You can use Secure Polling only with

another Brother fax machine.

10 - 4

Section III

11. Making copies

Copy

SECTION III COPY

‘

Making copies

How to copy

You can use your machine as a copier, making up to 99 copies at a time.

Entering Copy mode

Before making copies, make sure that

(Copy) is illuminated in blue. If it is not,

press (Copy) to enter Copy mode. The default setting is Fax mode. You can change

the number of seconds or minutes that the machine stays in Copy mode. (See Mode Timer on page 3-6.)

Printable Area

The printable area of your machine begins at approximately 3 mm from both sides and 4 mm from the top or bottom of the paper.

3 mm

4 mm

Unprintable area

Making a single copy

Press (Copy) to illuminate it in

blue.

Load your document.

(See Loading documents on page 2-10.)

The LCD shows the default copy setting

Stack Copies:01 100% Auto

Stack/Sort No. of Copies

Copy Ratio



Quality

Contrast

Press Mono Start or Colour Start.

11 - 1

Chapter 11

Making multiple copies

1 Press (Copy) to illuminate it in

blue.

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

4 Press Mono Start or Colour Start.

Note

To sort the copies, press Options and ▲ or ▼ to select using the ADF on page 11-7.)

Tray Use for Copy mode

If your machine does not have the optional Tray#2, this setting is not available. You can change the tray that will be used for next copy only. Normally, the machine uses the paper in Tray#1 first.

Stack/Sort. (See Sorting copies

Press (Copy) to illuminate it in blue.

Load your document.

To change the default setting follow the instructions below:

Auto allows your machine to choose the

paper from the optional Tray#2 when paper is out in Tray#1 document will fit best on the paper in Tray#2

Press Menu/Set, 1, 9.

Press ▲ or ▼ to select

Tray#1 Only, Tray#2 Only or Auto.

Press Menu/Set.

Press Stop/Exit.

Note

■

Copies will carry on printing from Tray#2 when Tray#1 is empty, only if they contain the same size paper.

■

The ADF as well as the paper trays have paper size sensors. If tray use is set to Auto, the machine can choose the paper in Tray #2 automatically, if its size is more suitable for the original scanned from the ADF.

or when the size of the

Cancel copying

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Tray Select.

Press ▲ or ▼ to select Auto, #1(xxx)

#2(xxx).

or Press Menu/Set.

‘xxx’ is the paper size detected by the

tray or the small size you set in the Menu/Set, 1, 3.

Press Mono Start or Colour Start.

11 - 2

To stop copying, press Stop/Exit.

Copy options

Making copies

Use the dial pad to enter the number of

copies you want (up to 99).

When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options keys. You can use different combinations.

Copy Options keys

Note

■ The machine returns to its default settings

after 60 seconds, or if you or the Mode Timer return the machine to Fax mode. (See Mode Timer on page 3-6.)

■ You can save some of the copy settings

you use most often by setting them as default.

Increasing copy quality

You can select the copy quality. The default setting is

Auto.

Press Options and ▲ or ▼ to select

Quality.

Press Menu/Set.

Press ▲ or ▼ to select the copy quality

you want ( Press Menu/Set.

Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

Press Menu/Set, 3, 1.

Copy

1.Quality

Press ▲ or ▼ to select Auto, Text or

Photo.

Press Menu/Set.

Press Stop/Exit.

Auto, Text or Photo).

Auto Suitable for documents that

contain both text and photographs.

Text Suitable for documents

containing only text.

Photo Suitable for copying

photographs.

Press (Copy) to illuminate it in

blue.

Load your document.

11 - 3

Chapter 11

Enlarging or reducing the image copied

You can select the following enlargement or reduction ratios.

Custom(25-400%) allows you to enter a

ratio from 25% to 400%.

Press

Enlarge/Reduce

100%

104% EXE→ LTR

141% A5→ A4

200%

Custom(25-400%)

50%

70%

78% LGL→ LTR

83% LGL→ A4

85% LTR→ EXE

91% Full Page

94% A4→ LTR

97% LTR→ A4

Press ▲ or ▼ to select the enlargement

or reduction ratio you want. Press Menu/Set. —OR— Use the dial pad to enter an

enlargement or reduction ratio from

400%.

to Press Menu/Set. (For example, press 5 3 to enter

Press Mono Start or Colour Start.

—OR— Press the Options key for more

settings.

25%

53%.)

Note

■ Page Layout Options 2 in 1 (P),

2 in 1 (L), 4 in 1 (P), 4 in 1 (L)

Poster(3 x 3) are not available with

or Enlarge/Reduce.

■ After you choose your settings by pressing

Menu/Set, the LCD shows

Set temporarily.

Press (Copy) to illuminate it in

blue.

Load your document.

Press Enlarge/Reduce.

11 - 4

Making N in 1 copies or a poster (Page Layout)

You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster. When you use the Poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Note

■ Please make sure paper size is set to A4

Letter.

■ You can use N in 1 copy and poster

feature with 100% copy size only.

■ (P) means Portrait and (L) means

Landscape.

■ For Poster copies, you cannot make more

than one copy.

Press (Copy) to illuminate it in

blue.

Load your document.

Making copies

Press Mono Start or Colour Start to

scan the document. If you are making a poster or placed the

document in the ADF, the machine scans the document and starts printing.

If you are using the scanner glass:

After the machine scans the page,

the LCD shows:

Next Page?

1.Yes 2.No

Press 1 to scan the next page.

Place the next page on the scanner

glass. The LCD shows:

Set Next Page Then Press Set

Press Menu/Set.

Repeat Steps 7 and 8 for each page of

the layout.

After all the pages of the document have

been scanned, press 2 in Step 7 to end.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Page Layout.

Press Menu/Set.

Press ▲ or ▼ to select 2 in 1 (P),

2 in 1 (L), 4 in 1 (P), 4 in 1 (L), Poster(3 x 3) or Off(1 in 1).

Press Menu/Set.

11 - 5

Chapter 11

When using the ADF, insert document face up in the direction and sequence shown below.

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

When using the scanner glass, place each page face down in the direction and sequence shown below.

2 in 1 (P)

Poster (3 x 3)

You can make a poster size copy of a photograph.

11 - 6

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Making copies

Sorting copies using the ADF

You can sort multiple copies. Pages will be stacked in the order (1, 2, 3), (1, 2, 3) and so on.

Press (Copy) to illuminate it in

blue.

2 Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Stack/Sort.

Press Menu/Set.

Press ▲ or ▼ to select Sort.

Press Menu/Set.

Press Mono Start or Colour Start.

—OR— Press the Options key for more

settings.

Adjusting Brightness, Contrast and Colour

Brightness

You can adjust the copy brightness to make copies darker or lighter.

1 Press (Copy) to illuminate it in

blue.

Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Brightness.

Press Menu/Set.

Press ▲ to make a lighter copy.

—OR—

▼ to make a darker copy.

Press Press Menu/Set.

Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

Press Menu/Set, 3, 2.

Copy

2.Brightness

Press ▲ to make a lighter copy

—OR—

▼ to make a darker copy.

Press Press Menu/Set.

Press Stop/Exit.

11 - 7

Chapter 11

Contrast

You can adjust copy contrast to make copies with more or less contrast.

Press (Copy) to illuminate it in

blue.

2 Load your document.

Use the dial pad to enter the number of

copies you want (up to 99).

Press Options and ▲ or ▼ to select

Contrast.

Press Menu/Set.

Press ▲ to increase the contrast.

—OR—

▼ to decrease the contrast.

Press Press Menu/Set.

Press Mono Start or Colour Start.

To change the default setting follow the instructions below:

Colour saturation

You can only change the default setting for Colour saturation.

Press Menu/Set, 3, 4.

Copy

4.Color Adjust

Press ▲ or ▼ to select

2.Green

Press Menu/Set.

Press ▲ to increase the colour

saturation. —OR— Press

saturation. Press Menu/Set.

Return to Step 2 to select the next

colour —OR— Press Stop/Exit.

3.Blue

▼ to decrease the colour

1.Red

Press Menu/Set, 3, 3.

Copy

3.Contrast

Press ▲ to increase the contrast.

—OR—

▼ to decrease the contrast.

Press Press Menu/Set.

Press Stop/Exit.

11 - 8

Making copies

Out of Memory message

If the memory becomes full while you are making copies, the LCD message will guide you through the next step.

If you get an scanning a subsequent page, you will have the option to press Mono Start or Colour Start to copy the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

To gain extra memory, you can turn off Fax Storage. (See Turning off Remote Fax Options on page 8-3.)

—OR— Print the faxes that are in the memory.

(See Printing a fax from the memory on page 6-6.)

When you get an you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Out of Memory message while

Out of Memory message,

Legal limitations

Any reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.

The following are examples of documents which should not be copied:

■ Money

■ Bonds or other certificates of debt

■ Certificates of Deposit

■ Service or Draft paper of the Armed

Forces.

■ Passports

■ Postage Stamps (cancelled or

uncancelled)

■ Immigration Papers

■ Welfare documents

■ Cheques or Drafts drawn by

Governmental Agencies

■ Documents, badges or insignias of

identification

■ Licences and Certificates of Title to motor

vehicles

Works subject to Copyright cannot be copied. Sections of works subject to Copyright can be copied for ‘fair use’. Multiple copies would indicate improper use.

Works of art should be considered as works subject to Copyright.

11 - 9

Section IV

Software and Network Features

The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (for example, Printing and Scanning).

Printing

■

(For Windows (For Macintosh

Scanning

■

(For Windows (For Macintosh

ControlCenter2

■

(For Windows (For Macintosh

MFC Remote Setup

■

(For Windows (For Macintosh

Brother PC-FAX software

■

(For Windows (For Macintosh

Network Scanning

■

(For Windows (For Macintosh

Network Printing

■

(For Windows (For Macintosh

, see Chapter 1 in the Software User’s Guide on the CD-ROM.)

, see Chapter 7 in the Software User’s Guide on the CD-ROM.)

, see Chapter 2 in the Software User’s Guide on the CD-ROM.)

, see Chapter 8 in the Software User’s Guide on the CD-ROM.)

, see Chapter 3 in the Software User’s Guide on the CD-ROM.)

, see Chapter 9 in the Software User’s Guide on the CD-ROM.)

, see Chapter 5 in the Software User’s Guide on the CD-ROM.)

, see Chapter 11 in the Software User’s Guide on the CD-ROM.)

, see Chapter 6 in the Software User’s Guide on the CD-ROM.)

, see Chapter 7 in the Software User’s Guide on the CD-ROM.)

, see Chapter 4 in the Software User’s Guide on the CD-ROM.)

, see Chapter 10 in the Software User’s Guide on the CD-ROM.)

, see Chapter 4 in the Network User’s Guide on the CD-ROM.)

, see Chapter 6 in the Network User’s Guide on the CD-ROM.)

Note

See How to access the complete User’s Guide on page 1-2.

SECTION IV SOFTWARE AND NETWORK FEATURES

Section V

A. Important information B. Menu and Features C. Troubleshooting and routine maintenance D. Optional accessories E. Specifications F. Glossary

Appendices

SECTION V APPENDICES

Important information

For your safety

To ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin electrical socket that is effectively grounded through the normal household wiring.

The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, call a qualified electrician.

IEC 60825-1 Specification

This machine is a Class 1 laser product as defined in IEC 60825-1 specifications. The label shown below is attached in countries where required.

CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT

The following caution label is attached on the cover of the scanner unit.

CLASS 3B INVISIBLE LASER RADIATION WHEN OPEN,

CAUTION -

AVOID DIRECT EXPOSURE TO BEAM. UNSICHTBARE LASERSTRAHLUNG DER KLASSE 3B,

VORSICHT

WENN GEÖFFNET. NICHT DEM STRAHL AUSSETZEN.

PRÉCAUTION -

RAYONLASER INVISIBLE DE CLASSE 3B LORS DE L’OUVERTURE. EVITER TOUTE EXPOSITION DIRECTE.

RADIAÇÃOLASER INVISÍVEL AO ABRIR EVITE A

ATENÇÃO -

EXPOSIÇÃO AO DIRETA AO FEIXE.

MAS

5mW 780nm-800nm

Laser Diode

Wave length: 780 - 800 nm Output: 5 mW max. Laser Class: Class 3B

This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances.

A - 1

WARNING

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

Disconnect device

This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket to shut off power completely.

Important information

LAN connection

CAUTION

Do not connect this product to a LAN connection that is subject to over-voltages.

International E

NERGY STAR

Compliance Statement

The purpose of the International E Program is to promote the development and popularization of energy-efficient office equipment.

As an E Ltd. has determined that this product meets the E

NERGY STAR

Partner, Brother Industries,

guidelines for energy efficiency.

NERGY STAR

Radio interference (220-240V Model only)

This product complies with EN55022 (CISPR Publication 22)/Class B. When connecting the machine to a computer, ensure that you use the following interface cables.

1.A shielded parallel interface cable with twisted-pair conductors and that is marked “IEEE 1284 compliant”. The cable must not exceed 2.0 metres in length.

2.A USB cable which must not exceed 2.0 metres in length.

Important Information for Australia

IMPORTANT-For Your Safety

To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring.

Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.

International E

NERGY STAR

Compliance Statement

The purpose of the International E Program is to promote the development and popularization of energy-efficient office equipment.

As an E Ltd. has determined that this product meets the E

NERGY STAR

Partner, Brother Industries,

guidelines for energy efficiency.

NERGY STAR

A - 2

Chapter A

Important safety instructions

Read all of these instructions.

Save them for later reference.

2 3 Follow all warnings and instructions marked

on the product.

Unplug this product from the wall socket

before cleaning the outside of the machine and the scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable

cart, stand, or table. The product may fall, causing serious damage to the product.

Slots and openings in the cabinet and the

back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless proper ventilation is provided.

This product should be connected to an AC

power source within the range indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified electrician.

9 This product is equipped with a 3-wire

grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded plug.

0 Do not place anything on top of the power

cord including this machine. Do not allow the power cord to be stepped on.

Do not place anything in front of the machine

that will block received faxes. Do not place anything in the path of received faxes.

Do not touch a document during printing.

B C Never push objects of any kind into this

product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product.

Do not attempt to service this product

yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks. Refer all servicing to service personnel.

Wait until pages have exited the machine

before picking them up.

Unplug this product from the wall outlet and

refer servicing to Authorized Service Personnel under the following conditions:

• When the power cord is damaged or frayed.

• If liquid has been spilled into the product.

• If the product has been exposed to rain or water.

• If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

• If the product has been dropped or the cabinet has been damaged.

• If the product exhibits a distinct change in performance, indicating a need for service.

A - 3

BROTHER MFC-9420CN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

APPROVAL INFORMATION

Compilation and Publication Notice

Quick Reference Guide

Sending Faxes

Storing numbers

Dialling operations

Making copies

Table of Contents

SECTION I GENERAL

General Information

Using this Guide

Finding information

Symbols used in this Guide

How to access the complete User’s Guide

To view Documentation (For Windows®)

How to find Scanning instructions

To view Documentation (For Macintosh®)

How to find Scanning instructions

Control panel overview

About fax machines

Fax tones and handshake

ECM (Error Correction Mode)

Multi-Line connections (PABX)

Loading paper and documents

Acceptable paper and other media

Recommended paper

Type and size of paper

Standard paper tray

Optional lower tray (LT-27CL)

Paper capacity of the paper trays

Recommended paper specifications

Handling and using special paper

Envelopes

Labels and transparencies

Printable area

Portrait

Landscape

Loading paper and envelopes

To load paper or other media in the paper tray

Loading documents

Using the ADF (automatic document feeder)

Using the scanner glass

Setup

Date and Time

Setting Daylight Savings Time

Station ID

LCD Contrast

Phone line settings

Tone and Pulse dialling mode (not available in New Zealand)

Connecting an external or extension telephone

Connecting an external telephone answering device (TAD)

Sequence

Recording outgoing message (OGM) on an external TAD

Connections

Ecology features

Toner Save

Sleep Time

Mode Timer

Paper settings

Paper Type

Paper Size

Volume Settings

Ring Volume

Beeper Volume

Speaker Volume

Security features

Setting Lock

Setting up the password

Changing the Setting Lock password

Turning Setting Lock on

Turning Setting Lock off

Memory Security

Setting up the password

Changing the Memory Security password

Turning Memory Security on

Turning Memory Security off