Brother MFC-9420CN Network Guide
Multi-Protocol On-board Multi-function Print Server
NETWORK
NETWORK
NETWORK
USER’S GUIDE
USER’S GUIDE
USER’S GUIDE
MFC-9420CN
Please read this manual thoroughly before using
this machine on your network. You can print or view
this manual from the CD-ROM at any time, please
keep the CD-ROM in a convenient place for quick
and easy reference at all times.
The Brother Solutions Center
(http://solutions.brother.com
resource for all your printing needs. Download the
latest drivers and utilities for your machine, read
FAQs and troubleshooting tips.
Version 0
) is your one stop
Definitions of warnings, cautions, and notes
We use the following icon throughout this User’s Guide:
Notes tell you how you should respond to a situation that may arise or give tips about how the
operation works with other features.
Trademarks
Brother and the Brother logo are registered trademarks and BRAdmin Professional is a trademark of Brother
Industries, Ltd.
UNIX is a registered trademark of The Open Group.
Apple, Macintosh, and LaserWriter are registered trademarks of Apple Computer, Inc.
HP, Hewlett-Packard, Jetdirect and PCL are registered trademarks of Hewlett-Packard Company.
Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation.
All other terms, brand and product names mentioned in this User’s Guide are registered trademarks or
trademarks of their respective companies.
Compilation and publication notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained
herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.
©2005 Brother Industries Ltd.
i
IMPORTANT NOTE: For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
In USA 1-800-284-4329
In Canada 1-877-BROTHER
In Europe Visit http://www.brother.com
for contact information on your local Brother office.
If you have any comments or suggestions, please write to us at:
In Europe European Technical Services
1 Tame Street
Audenshaw
Manchester, M34 5JE
UK
In USA Customer Support
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911
In Canada Brother International Corporation (Canada), Ltd.
- Marketing Dept.
1, rue Hôtel de Ville
Dollard-des-Ormeaux, PQ, Canada H9B 3H6
Brother fax-back system (USA)
Brother has set up an easy-to-use fax-back system so you can get instant answers to common technical
questions and information about all our products. This is available 24 hours a day, seven days a week. You
can use the system to send the information to any fax machine.
Call the number below and follow the recorded instructions to receive a fax about how to use the system
and an Index of the subjects you can get information about.
ii
In USA only 1-800-521-2846
Service center locator (USA)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service center locations (Canada)
For the location of a Brother authorized service center, call 1-877-BROTHER.
Internet addresses
Brother Global Web Site: http://www.brother.com
For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities:
http://solutions.brother.com
(In USA Only) For Brother Accessories & Supplies: http://www.brothermall.com
iii
Table of contents
1 Introduction
Overview............................................................................................................................................ 1-1
Network function features..................................... ............................................................................. 1-2
Network printing........................................................................................................................... 1-2
Network scanning........................................................................................................................ 1-2
Network PC-FAX ......................................................................................................................... 1-2
Management utility ................................................... ... ... .... ... ... ................................................... 1-2
BRAdmin Professional (for Windows
Types of Network Connections.......................................................................................................... 1-3
Network Connection Example ..................................................................................................... 1-3
Peer-to-Peer printing using TCP/IP......................................................................................... 1-3
Network Shared Printing.......................................................................................................... 1-4
Protocols............................................................................................................................................ 1-5
TCP/IP Protocols......................................................................................................................... 1-5
DHCP/BOOTP/RARP.............................................................................................................. 1-5
APIPA...................................................................................................................................... 1-5
DNS client................................................................................................................................ 1-5
LPR/LPD ................................................................................................................................. 1-5
Port 9100................................................................................................................................. 1-5
SMTP client............................................................................................................................. 1-6
IPP........................................................................................................................................... 1-6
mDNS...................................................................................................................................... 1-6
TELNET................................................................................................................................... 1-6
SNMP...................................................................................................................................... 1-6
Web server (HTTP) ................................................................................................................. 1-6
®
) ................................................................................... 1-2
2 Configuring your network printer
Overview............................................................................................................................................ 2-1
IP addresses, subnet masks and gateways ...................................................................................... 2-1
IP address ............................................ ....................................................................................... 2-1
Subnet mask................................................................................................................................ 2-2
Setting the IP address and subnet mask........................................................................................... 2-3
Using the BRAdmin Professional utility and the TCP/IP protocol to configure
your network printer (for Windows
BRAdmin Professional utility ................................................................................................... 2-3
How to configure your machine using the BRAdmin Professional utility................................. 2-3
Using a web browser to change the print/scan settings .............................................................. 2-4
3 Front Panel Setup
LAN Main Setup Menu....................................................................................................................... 3-1
Setup TCP/IP........... .... ... ... .......................................... ................................................................ 3-1
BOOT Method ......................................................................................................................... 3-1
IP Address............................................... ................................................................................ 3-3
Subnet Mask ........................................................................................................................... 3-4
Gateway .................................................................................................................................. 3-4
Node Name ............................................................................................................................. 3-4
WINS Config............................................................................................................................ 3-5
®
only).................................................................................... 2-3
iv
WINS Server............................................................................................................................ 3-5
DNS Server ............................................................................................................................. 3-6
APIPA...................................................................................................................................... 3-6
Setup Internet.............................................................................................................................. 3-7
Making corrections: ................................................................................................................. 3-7
Repeating letters: .............................................. ... ... ... .... ......................................................... 3-8
SMTP Server........................................................................................................................... 3-8
POP3 Server ..................................................... ... ... ... .... ......................................... ................ 3-8
POP3 Server address........................................................ ... .......................................... ... ...... 3-8
Mailbox Name.......................................................................................................................... 3-9
Mailbox Pwd............................................................................................................................ 3-9
Setup Mail RX.................................................... .......................................... .... .......................... 3-10
Auto Polling ........................................................................................................................... 3-10
Poll Frequency....................................................................................................................... 3-10
Header................................................................................................................................... 3-10
Del Error Mail......................................................................................................................... 3-10
Notification............................................................................................................................. 3-11
Setup Mail TX....................................... .... ... ... .......................................... ... .............................. 3-11
Sender Subject...................................................................................................................... 3-11
Size Limit............................................................................................................................... 3-11
Notification............................................................................................................................. 3-12
Setup Relay....................................... ... .... ... ... ... .......................................... .... .......................... 3-12
Rly Broadcast........................................................................................................................ 3-12
Relay Domain........................................................................................................................ 3-13
Relay Report.......................................................................................................................... 3-13
Setup Misc......................... ........................................................................................................ 3-14
Ethernet................................................................................................................................. 3-14
Time Zone ......................................................... ... ... ... ........................................................... 3-14
Windows
®
Time Zone Setting................................................................................................ 3-14
Scan to E-mail (E-mail server)................................................................................................... 3-15
Black and White File Type for Scan to E-mail (E-mail server)............................................... 3-15
Color File Type for Scan to E-mail (E-mail server)...................................... ... ... ... ... .............. 3-15
Restoring the network settings to factory default....................................................................... 3-15
Printing the Network Configuration List..................................................................................... 3-16
4 Network printing from Windows
basic TCP/IP Peer-to-Peer printing
Overview............................................................................................................................................ 4-1
For Windows
Configuring the standard TCP/IP port ......................................................................................... 4-2
Printer driver not yet installed......................................... ... .......................................... ... ......... 4-2
Printer driver already installed................................................................................................. 4-3
For Windows NT
Installing the TCP/IP protocol...................................................................................................... 4-3
Installing the Brother Peer-to-Peer software ............................................................................... 4-4
Associating to the printer............................................................................................................. 4-5
Adding a second Brother LPR port.............................................................................................. 4-6
For Windows
Installing the Brother Peer-to-Peer software ............................................................................... 4-6
Associating to the printer............................................................................................................. 4-7
Adding a second Brother LPR port.............................................................................................. 4-8
Other sources of information ............................................................................................................. 4-8
®
2000/XP users ..................................................... ... ... ... .... ......................................... 4-1
®
4.0 users .............................................................................................................. 4-3
®
98/Me users........................ ....................................... ... .... ... ... ... ................................ 4-6
®
v
5 Internet printing for Windows®
Internet Printing Installation ..... ... .... ... ... ... .......................................... ... ............................................. 5-1
Overview...................................................................................................................................... 5-1
Quick Tips................................................................................................................................ 5-1
Brother Internet Print General Informatio n ............... ... ... .......................................... ... ................ 5-1
Brother Internet Print: Configuring the Brother Print Server........................................................ 5-2
Print Server Configuration Checklist............................................... ... ... ... ................................ 5-2
Brother Internet Print: Using the BRAdmin Professional utility to Configure the Print Server .....5-3
Brother Internet Print: Using a Web Browser to Configure the Print Server................................ 5-4
Brother Internet Print: Installing the BIP software on Windows
and Windows NT
Setup from CD-ROM............ ... ... ... ... .... .......................................... ... ......................................5-4
Adding a Second Brother Internet Port........................................................................................ 5-6
Windows
Specifying a different URL........................................................................................................... 5-9
Other sources of information ............................................................................................................. 5-9
®
2000/XP IPP printing.................................................................................................. 5-7
®
4.0 ................................................................................................................. 5-4
6 Network printing from a Macintosh®
®
98/Me/2000/XP
Overview............................................................................................................................................ 6-1
How to select the print server (TCP/IP) (Mac OS
How to select the print server (TCP/IP) (Mac OS
Changing the configuration using a web browser.............................................................................. 6-5
Changing the configuration using the BRAdmin Light utility.............................................................. 6-5
Other sources of information ............................................................................................................. 6-5
7 Web Based Management
How to use a Web Browser to manage your Device......................................................................... 7-1
Overview...................................................................................................................................... 7-1
How to connect to your machine using a Browser ...................................................................... 7-1
Password Information........ ... .... ... ................................................................................ ................ 7-1
8 Internet FAX
Overview............................................................................................................................................ 8-1
Getting Connected .................................................................................................................. 8-1
Front Panel Key Functions ...................................................................................................... 8-2
Sending an Internet Fax .............................................................................................................. 8-2
Manually Entering Text................................................................................................................ 8-3
Making corrections: ................................................................................................................. 8-3
Repeating letters: .............................................. ... ... ... .... ......................................................... 8-3
Special characters and symbols.............. ... ... .... .......................................... ... ......................... 8-4
Receiving E-mail or Internet Fax ................................................................................................. 8-4
Receiving an Internet Fax to a PC...............................................................................................8-5
Forwarding Received E-mail and Fax Messages........................................................................ 8-5
Relay Broadcasting ..................................................................................................................... 8-5
Relay Broadcast from a machine ............................................................................................ 8-6
Sending to multiple phone numbers:................................. ... .......................................... ... ...... 8-6
Outlook 97/98/2000/2002/2003:.............................................................................................. 8-7
TX Verification Mail...................................................................................................................... 8-7
Setup Mail (TX)............... ... .......................................... ... .......................................... ................... 8-8
® X
10.2.4 or greater)...................................... 6-1
®
9.1 - 9.2)....................................................... 6-3
vi
Setup Mail (RX) .... ... .... ... ... .......................................... ... .......................................... ... ................ 8-8
Error mail........................................ ... .......................................... ................................................ 8-8
Important information on Internet Fax ......................................................................................... 8-9
9 Brother Internet Fax Printing Software
Overview............................................................................................................................................ 9-1
Installing Brother Internet Fax Printing Driver.............................................................................. 9-2
Changing the BFP Port Settings..................................................................................................9-3
Relay Broadcast Function ........................................................................................................... 9-5
Uninstalling from Windows
98/98SE/Me/2000/XP and Windows NT
Using the BFP Address Book......................................................................................................9-7
Setting Up a Member in the Address Book ............................................................................. 9-7
Setting Up a Group for Broadcasting........................................................................................... 9-8
Editing Member Information ................................. ... ... ............................................................. 9-8
Deleting a Member or Group................................................................................................... 9-8
Exporting the Address Book.................................................................................................... 9-9
Sending a Network Fax with BFP............. ... ... ... .......................................... .... .......................... 9-10
®
10 Troubleshooting
Overview.......................................................................................................................................... 10-1
General problems............................................................................................................................ 10-1
CD-ROM is inserted, but does not start automatically........................................................... 10-1
How to reset the Brother print server to factory default......................................................... 10-1
Network print software installation problems................................................................................... 10-1
The Brother print server is not found during setup of the network print software
installation or from the printer driver of the Brother machine in Windows
The Brother print server is not found using the Simple Network Configuration
capabilities of Mac OS
Printing problems............................ ... ... ... ... .... ................................................................................. 10-4
Print job is not printed............................................................................................................ 10-4
Error during printing.................... ... ... .... ... .......................................... .................................... 10-5
Protocol-specific troubleshooting.......... ... ... .... ... .......................................... .................................... 10-5
Windows
Windows
Web browser troubleshooting (TCP/IP)..................................................................................... 10-6
®
98/98SE/Me and Windows NT®4.0 Peer-to-Peer print (LPR) troubleshooting.........10-5
®
2000/XP IPP troubleshooting................................................................................... 10-6
Want to use a different Port number other than 631. ............................................................ 10-6
Get More Info option in Windows
®
X. .................................................................................................... 10-1
®
2000 not working............................................................ 10-6
®
4.0............. .......................................... ................... 9-6
®
. .......................... 10-1
11 Appendix A
Using services ...................................................... .......................................... ... ................................A-1
Other ways to set the IP address (for advanced users and Administrators)......................................A-1
Using DHCP to configure the IP address....................................................................................A-1
Using BOOTP to configure the IP address..................................................................................A-2
Using RARP to configure the IP address ....................................................................................A-2
Using APIPA to configure the IP address....................................................................................A-3
Using ARP to configure the IP address.......................................................................................A-3
Windows
UNIX
Using the TELNET console to configure the IP address .............................................................A-4
®
systems..................................................................................................................A-3
®
/Linux systems . .......................................... ... ... .... ......................................... .... ... .........A-4
vii
Installation when using a Network Print Queue or Share (printer driver only)...................................A-6
Multi-function Print Server specifications...........................................................................................A-7
Function Table and Default Factory Settings.. ... ... .......................................... ... ................................A-8
12 Index
Using the Brother Web BRAdmin server software for IIS* to configure the IP address ..............A-5
Windows® XP in this document represents Windows® XP Professional, Windows® XP Professional
x64 Edition and Windows® XP Home Edition. Go to the Brother Solutions Center
(http://solutions.brother.com) for more information on Windows® XP Professional x64 Edition
support.
viii
1
Introduction
Overview
The Brother machine can be shared on a 10/100 MB wired Ethernet network using the internal network print
server. The print server supports various functions and methods of connection depending on the operating
system you are running on a network supporting TCP/IP. These functions include printing, scanning, PC-FAX
send, and Status Monitor. The following chart shows what network features and connections are supported
by each operating system.
Operating
Systems
Windows®
98/98SE/Me/
2000/XP
Windows NT® 4.0
Mac OS® X 10.2.4
or greater
Mac OS® 9.1-9.2
10/100
BASE-TX
Wired
Ethernet
(TCP/IP)
Printing Scanning PC-Fax Send Status
Moitor
√√√√√
√√ √√
√
√
√√√√
√√
1
To use the Brother machine through a network, you need to configure the print server, and set up the
computers you use.
In this chapter, you will learn the basic concept of the network function, connection and pro tocols. In Chapter
2, you will read information on network configuration. In Chapter 3, you will learn how to configure the print
server using the control panel. Chapter 4 through Chapter 6 describe how to configure your print server with
your operating system:
Chapter 2: Configuring your network printer
Chapter 3: Front Panel Setup
Chapter 4: Network printing from Windows® basic TCP/IP Peer-to-Peer printing
Chapter 5: Internet printing for Windows®
Chapter 6: Network printing from a Macintosh®
1 - 1
Introduction
Network function features
Brother MFC-9420CN has the following basic network function.
Network printing
The print server provides printing services for Windows® 98/98SE/Me/NT®/2000/XP supporting the TCP/IP
protocols and Macintosh
network).
®
supporting TCP/IP (Mac OS® 9.1-9.2 / Mac OS® X 10.2.4 or greater for a wired
Network scanning
You can scan documents over the network to your computer (See Chapter 4 for Windows® and Chapter 10
for Macintosh
®
of the Software User’s Guide on the CD-ROM).
Network PC-FAX
You can directly send a PC file as a PC-FAX on your network (See Chapter 6 for Windows® and Chapter 7
for Macintosh
®
of the Software User’s Guide on the CD-ROM for complete description).
Management utility
1
BRAdmin Professional (for Windows®)
The BRAdmin Professional utility provides powerful, easy to use configuration and management of fax and
network settings.
1 - 2
Introduction
Types of Network Connections
Generally speaking, there are two types of network: A Peer-to-Peer network and a shared Network.
Network Connection Example
Peer-to-Peer printing using TCP/IP
In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no
central server controlling File access or Printer sharing.
Windows
TCP/IP
®
Switch or
Router
Windows
®
TCP/IP
Windows
®
Network printer (your machine)
1
■ In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier
to configure than the Network Shared Printing method described on the following page. See Network
Shared Printing on page 1-4.
■ Each computer must use the TCP/IP Protocol.
■ The Brother machine needs an appropriate IP address configuration.
■ If you are using a router, the Gateway address must be configured on the computers and the Brother
machine.
1 - 3
Introduction
Network Shared Printing
In a Network Shared environment, each computer sends data via a ce ntrally contro lled co mpute r. This type
of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs.
1
Windows
Windows
®
®
Windows
®
TCP/IP
Windows®
Also known as
“Server” or “Print
Network printer (your machine)
Server”
Network Shared
■ In a larger network, we recommend a Network Shared printing environment.
■ The “Server” or the “Print Server” must use the TCP/IP Print Protocol.
■ The Brother machine needs an appropriate IP address configuration unless the machine is shared via the
parallel port or USB port of the server.
1 - 4
Introduction
Protocols
TCP/IP Protocols
Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain
access to network-connected resources.
The print server used on this Brother product supports the TCP/IP (Transmission Control Protocol/Internet
Protocol) protocols.
1
TCP/IP is the most popular set of protocols and can be used in almost all operating systems such as
Windows
The following TCP/IP protocols are available on this Brother product.
®
, Macintosh® and Linux.
DHCP/BOOTP/RARP
By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured.
Note
To use the DHCP/BOOTP/RARP protocols, please contact your Network Administrator.
APIPA
If you do not assign an IP address manually (using the MFL-Pro Suite Installation or BRAdmin software) or
automatically (using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA) protocol
will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255.
DNS client
The Brother print server supports the Domain Name Service (DNS) client function. This function allows the
print server to communicate with other devices by using its DNS name.
LPR/LPD
Commonly used printing protocol on a TCP/IP network.
Port 9100
Another commonly used printing protocol on a TCP/IP network.
1 - 5
Introduction
SMTP client
The Simple Mail Transfer Protocol (SMTP) allows the Brother machine to send and receive e-mails.
IPP
The Internet Printing Protocol (IPP Version 1.0) allows you to print documents via the internet.
mDNS
mDNS allows the Brother print server to automatically configure itself to work in a Mac OS® X Simple Network
Configured system. (Mac OS
®
X 10.2.4 or greater).
TELNET
The Brother print server supports TELNET server for command line configuration.
SNMP
Simple Network Management Protocol (SNMP) is used to manage network devices including computers,
routers and Brother network ready machines.
Web server (HTTP)
The Brother print server is equipped with a built in web server that allows you to monitor its status or change
of its configuration settings.
1
Note
We recommend Internet Explorer 6.0 (or higher) or Netscape Navigator 7.1 (or higher). If a different web
browser is used, make sure it is compatible with HTTP 1.0 and HTTP 1.1.
1 - 6
2
Configuring your network printer
Overview
Before you can use your Brother machine on your network, you need to install the Brother software and also
configure the appropriate TCP/IP network settings on the machine itself. To do this, we recommend that you
use the automatic installer on the Brother CD-ROM as this will guide you through the software and network
installation.
If you do not wish to use the automatic installer, or you do not understand some of the terms used by the
automatic installer, refer to the remainder of this chapter for more information.
Note
If you do not wish to, or are unable to use the automatic installer or any of Brother’s softwa re tools, you can
also use the machine’s control panel to change network settings. For more information, see Front Panel
Setup on page 3-1.
IP addresses, subnet masks and gateways
To use the machine in a networked TCP/IP environment, you need to configure its IP address and subnet
mask. The IP address you assign to the print server must be on the same logical network as your host
computers. If it is not, you must properly configure the subnet mask and the gateway address.
2
IP address
An IP address is a series of numbers that identifies each device connected to a network. An IP address
consists of four numbers separated by dots. Each number is between 0 and 255.
Example: In a small network, you would normally change the final number.
192.168.1.1
If you have a DHCP/BOOTP/RARP server in your network (typically a UNIX®/Linux or Windows® 2000/XP
network) the print server will automatically obtain its IP address from the DHCP server.
Note
On smaller networks, the DHCP server may be the Router.
, 192.168.1.2, 192.168.1.3
2 - 1
Configuring your network printer
Subnet mask
Subnet masks restrict network communication.
Example: PC1 can talk to PC2
PC1 IP Address:192.168.1.2
Subnet Mask: 255.255.255.0
PC2 IP Address:192.168.1.3
Subnet Mask: 255.255.255.0
In the above example, we can communicate with anything that has an IP address that begins with
192.168.1.X
For more information on DHCP, BOOTP and RARP, see Using DHCP to configure the IP address on page
A-1, Using BOOTP to configure the IP address on page A-2 and Using RARP to configure the IP address on
page A-2.
If you do not have a DHCP/BOOTP/RARP server, the Automatic Private IP Addressing (APIPA) protocol will
automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. For more information on
APIPA, see Using APIPA to configure the IP address on page A-3.
If the APIPA protocol is disabled, the default IP address of a Brother print server is 192.0.0.192. However,
you can easily change this IP address number to match with the IP address details of your network. For
information on how to change the IP address, see Setting the IP address and subnet mask on page 2-3.
2
2 - 2
Configuring your network printer
Setting the IP address and subnet mask
Using the BRAdmin Professional utility and the TCP/IP protocol to configure your network printer (for Windows® only)
BRAdmin Professional utility
The BRAdmin Professional utility is designed to allow you to manage your network connected Brother
machines in a TCP/IP environment.
How to configure your machine using the BRAdmin Professional utility
Note
• Please use the BRAdmin Professional utility that was supplied on the CD-ROM of your Brother
product. You can also download the latest Brother BRAdmin Professional utility from
http://solutions.brother.com
• If you are using Personal Firewall software (e.g. the Internet Connection Firewall available in
Windows
software.
• The default password for Brother print servers is “access”.
®
XP), disable it. Once you are sure that you can print, re-start your Personal Firewall
. This utility is only available for Windows® users.
2
1
Start the BRAdmin Professional utility (from Windows® 98/98SE/Me, Windows NT® 4.0 and Windows®
2000/XP), by clicking Start / Programs / Brother Administrator Utilities / Brother BRAdmin
Professional Utilities / BRAdmin Professional.
2
Select TCP/IP in the left frame of the main BRAdmin window.
3
Select Search Active Devices from the Devices menu. BRAdmin Professional will search for new
devices automatically.
2 - 3
Configuring your network printer
Note
• If the print server is set to its factory default settings without using a DHCP/BOOTP/RARP server, the
device will appear as an APIPA device in the BRAdmin Professional utility screen.
• You can find the node name and Ethernet address by printing the Network Configuration List. See
Printing the Network Configuration List on page 3-16 for information on how to print the Network
Configuration List on your print server.
4
Double-click the unconfigured device.
5
Enter the IP address, Subnet Mask and Gateway (if needed) of your print server.
6
Click OK.
7
With the correctly programmed IP address, you will see the Brother print server in the device list.
Using a web browser to change the print/scan settings
2
A standard web browser (we recommend Microsoft Internet Explorer® version 6.0 or later, or Netscape
Navigator
Transfer Protocol). To use a web browser, you must have assigned an IP address to the print server.
1
If you have edited the hosts file on your computer or are using Domain Name System, you can also enter the
DNS name of the print server. As the print server supports TCP/IP and NetBIOS names, you can a lso enter
the NetBIOS name of the print server. The NetBIOS name can be seen in the Network Configuration List.
See Printing the Network Configuration List on page 3-16 for information on how to print the Network
Configuration List on your print server. The NetBIOS name assigned is the first 15 characters of the node
name and by default it will appear as BRN_xxxxxx where xxxxxx is the last six digits of the Ethernet
address.
2
3
®
version 7.1 or later) can be used to change your print server settings u sing the HTTP (Hyper Text
Type http://printer_ip_address/ into your browser. (Where printer_ip_address is the IP
address or the print server name)
For example: http://192.168.1.2/ (if the printer’s IP address is 192.168.1.2.)
Note
Click Network Configuration.
Enter a user name and a password. The User Name is “admin” and the default Password is “access”.
4
Click OK.
5
Click Configure TCP/IP.
6
You can now change the printer server settings.
2 - 4
3
Front Panel Setup
LAN Main Setup Menu
The control panel LAN menu section can be used to configure network settings.
Press Menu/Set, then press number, 6 for LAN and then proceed to the menu selection you wish to
configure.
Please note that the machine is supplied with the BRAdmin Professional Windows
be used to configure network settings.
®
software, which also can
Setup TCP/IP
This menu has nine sections: Boot Method, IP Address, Subnet Mask, Gateway, Node Name, WINS
Config, WINS Server, DNS Server and APIPA.
BOOT Method
1
Press Menu/Set, 6, 1, 1.
2
Press ▲ or ▼ to select Auto, Static, RARP, BOOTP or DHCP.
3
Press Menu/Set.
4
Press Stop/Exit.
3
Static mode
In this mode the machine’s IP address must be manually assigned. Once entered the IP address is locked to
the assigned address.
Auto mode
In this mode, the machine will scan the network for a DHCP server, if it can find one, and if the DHCP server
is configured to allocate an IP address to the machine, then the IP address supplied by the DHCP server will
be used. If no DHCP server is available, the machine will scan for a BOOTP server. If a BOOTP server is
available, and it is configured correctly, the machine will take its IP address from the BOOTP server. If a
BOOTP server is not available, the machine will scan for a RARP server. If a RARP server also does not
answer, the machine will use an APIPA address, see Using APIPA to configure the IP address on page A-3.
This whole process can take 2 to 3 minutes so we recommend printing a Network Configuration List to confirm
the network settings are set correctly.
3 - 1
Front Panel Setup
RARP mode
Brother print server IP address can be configured using the Reverse ARP (RARP) facility on your host
computer. This is done by editing the /etc/ethers file (if this file does not exist, you can create it) with an en try
similar to the following:
00:80:77:31:01:07 BRN_310107
Where the first entry is the Ethernet address of the print server and the second entry is the na me of the print
server (the name must be the same as the one you put in the /etc/hosts file).
If the RARP daemon is not already running, start it (depending on the system the command can be rarpd,
rarpd -a, in.rarpd -a or something else; type man rarpd or refer to your system documentation for additional
information). To verify that the RARP daemon is running on a Berkeley UNIX-based system, type the
following command:
ps -ax | grep -v grep | grep rarpd
For AT&T UNIX-based systems, type:
ps -ef | grep -v grep | grep rarpd
The Brother print server will get the IP address from the RARP daemon when it is powered on.
BOOTP mode
BOOTP is an alternative to RARP. However, unlike RARP, it is able to configure the subnet mask and
gateway. In order to use BOOTP to configure the IP address make sure that BOOTP is installed and running
on your host computer (it should appear in the /etc/services file on your host as a real service; type man
bootpd or refer to your system documentation for information). BOOTP is usually started up via the
/etc/inetd.conf file, so you may need to enable it by removing the “#” in front of the bootp entry in that file. For
example, a typical bootp entry in the /etc/inetd.conf file would be:
3
#bootp dgram udp wait /usr/etc/bootpd bootpd -i
Note
Depending on the system, this entry might be called “bootps” instead of “bootp”.
In order to enable BOOTP, simply use an editor to delete the “#” (if there is no “#”, then BOOTP is already
enabled). Then edit the BOOTP configuration file (usually /etc/bootptab) and enter the name, network type
(1 for Ethernet), Ethernet address and the IP address, subnet mask and gateway of the print server.
Unfortunately, the exact format for doing this is not standardized, so you will need to refer to your system
documentation to determine how to enter this information (many UNIX
®
systems also have template
examples in the bootptab file that you can use for reference). Some examples of typical /etc/bootptab entries
include:
BRN_310107 1 00:80:77:31:01:07 192.189.207.3
and:
BRN_310107:ht=ethernet:ha=008077310107:\
ip=192.189.207.3:
3 - 2
Front Panel Setup
Certain BOOTP host software implementations will not respond to BOOTP requests if you have not included
a download filename in the configuration file; if this is the case, simply create a null file on the host and specify
the name of this file and its path in the configuration file.
As with RARP, the print server will load its IP address from the BOOTP server when the printer is powered on.
DHCP mode
3
Dynamic Host Configuration Protocol (DHCP) is one of several automated mechanisms for IP address
allocation. If you have DHCP server in your network (typically a UNIX
server automatically obtains its IP address from DHCP server and register its name with any RFC 1001 and
1002-compliant dynamic name services.
Note
If you do not want your print server to be configured using DHCP, BOOTP or RARP, you must set the BOOT
METHOD to static, this will prevent the print server from trying to obtain an IP address from any of these
systems. To change the BOOT METHOD, use the control panel, Web browser or by using the BRAdmin
application.
®
, Windows® 2000/XP network) the print
IP Address
This field displays the current IP address of the machine. If the BOOT Method is set to Static, enter the IP
address that you wish to assign to the machine (check with your network manager for the IP address to use).
If you have selected a method other than Static, the machine will attempt to determine its IP address using
the DHCP, RARP or BOOTP protocols. The default IP address of your machine will probably be incompatible
with the IP address numbering scheme of your network. We recommend that you contact your network
manager for the correct IP address settings.
1
Press Menu/Set, 6, 1, 2.
2
Select 1 to change. Enter the IP address.
3
Press Menu/Set.
4
Press Stop/Exit.
3 - 3
Front Panel Setup
Subnet Mask
This field displays the current subnet mask used by the machine. If you are not using DHCP or BOOTP to
obtain the subnet mask, enter the desired subnet mask. Check with your network manager for the subnet
mask to use.
1
Press Menu/Set, 6, 1, 3.
2
Select 1 to change. Enter the Subnet Mask address.
3
Press Menu/Set.
4
Press Stop/Exit.
Gateway
This field displays the current gateway or router address used by the machine. If you are not using DHCP or
BOOTP to obtain the gateway or router address, enter the address you wish to assign. If you do not have a
gateway or router, leave this field blank. Check with your network manager if you are unsure.
1
Press Menu/Set, 6, 1, 4.
2
Enter the Gateway address.
3
Press Menu/Set.
4
Press Stop/Exit.
3
Node Name
You can register the machine name on the Network. This name is often referred to as a NetBIOS name; and
is the name that is registered by the WINS server on your network. Brother recommends the name
BRN_XXXXXX (where XXXXXX is the last six digits of the Ethernet address) (up to 15 characters).
1
Press Menu/Set, 6, 1, 5.
2
Select 1 to change. Enter the Node Name.
3
Press Menu/Set.
4
Press Stop/Exit.
3 - 4
Front Panel Setup
WINS Config
This selection controls how the machine obtains the IP address of the WINS server.
1
Press Menu/Set, 6, 1, 6.
2
Press ▲ or ▼ to select Auto or Static.
3
Press Menu/Set.
4
Press Stop/Exit.
Auto
Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS
servers. You must set the BOOT Method to Auto for this feature to work.
Static
Uses a specified IP address for the primary and secondary WINS servers.
3
WINS Server
1
Press Menu/Set, 6, 1, 7.
2
Press ▲ or ▼ to select Primary or secondary.
3
Press Menu/Set.
4
Enter the WINS Server address.
5
Press Menu/Set.
6
Press Stop/Exit.
Primary WINS Server IP Address
This field specifies the IP address of the primary WINS (Windows
Secondary WINS Server IP Address
This field specifies the IP address of the secondary WINS server. It is used as a backup to the Primary WINS
server address. If the Primary server is unavailable, the machine still can register itself with a secondary
server. If you have a primary WINS server, but no secondary WINS server, simply leave this field blank.
®
Internet Naming Service) server.
3 - 5
Front Panel Setup
DNS Server
1
Press Menu/Set, 6, 1, 8.
2
Press ▲ or ▼ to select Primary or Secondary.
3
Press Menu/Set.
4
Enter the DNS Server address.
5
Press Menu/Set.
6
Press Stop/Exit.
Primary DNS Server IP Address
This field specifies the IP address of the primary DNS (Domain Name Service) server.
Secondary DNS Server IP Address
3
This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS
server address. If the Primary server is unavailable, the machine will contact the Secondary DNS server.
APIPA
When enabled, the print server will automatically allocate a IP address in the range (169.254.1.0 -
169.254.254.255) when the print server cannot obtain an IP address through the BOOT Method you have set
(Menu/Set, 6, 1, 1). Selecting Off means the IP address doesn’t change, when the print server cannot obtain
an IP address through the BOOT Method you have set.
1
Press Menu/Set, 6, 1, 9.
2
Press ▲ or ▼ to select On or Off.
3
Press Menu/Set.
4
Press Stop/Exit.
3 - 6
Front Panel Setup
Setup Internet
This menu has five selections: Mail Address, SMTP Server, POP3 Server, Mailbox Name and Mailbox
Pwd. As this section requires you to enter a lot of text ch aract ers, you ma y f ind that it is more convenient to
use your favorite web browser to configure these settings. (See Web Based Management on page 7-1. For
more details about Internet Fax, see Internet FAX on page 8-1.)
Mail Address
1
Press Menu/Set, 6, 2, 1.
2
Select 1 to change. Enter the mail address. Press Menu/Set.
3
Press Stop/Exit.
Entering text
You can access the character you want by repeatedly pressing the appropriate number key.
Key Once Twice Three times Four times
1@. / 1
2ABC2
3DEF3
4GHI 4
5JKL5
6MNO6
7PQRS
8TUV8
9WXYZ
3
To switch between upper and lower case, press Shift and
3.
Making corrections:
If you entered a letter incorrectly and want to change it, use or to position the cursor under the character
you want to change, and then type over it.
If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first digit
or letter. The characters above and to the right of the cursor will be deleted.
▲
▲
3 - 7
Front Panel Setup
Repeating letters:
If you need to repeat a character, press move the cursor to the right.
As you enter the E-mail address, it will appear character by character on the LCD panel.
If you specify more than 16 characters, the LCD panel will scroll the name to the left, character by character.
You can enter up to 60 characters.
SMTP Server
This field displays the Node Name or IP address of an SMTP mail server (outgoing E-mail Server) on your
network.
(Ex, mailhost.brothermail.net -or- 192.000.000.001)
1
Press Menu/Set, 6, 2, 2.
2
Press ▲ or ▼ to select Name or IP Address.
3
Enter the SMTP SERVER Address.
4
Press Menu/Set.
5
Press Stop/Exit.
▲
3
POP3 Server
1
Press Menu/Set 6, 2, 3.
2
Press ▲ or ▼ to select Name or IP Address.
3
Enter the POP3 Server Address.
4
Press Menu/Set.
5
Press Stop/Exit.
POP3 Server address
This field displays the Node Name or IP address of the POP3 server (incoming E-mail server) used by the
Brother machine. This address is necessary for the Internet Fax features to function correctly.
(Ex, mailhost.brothermail.net -or- 192.000.000.001)
3 - 8
Front Panel Setup
Mailbox Name
1
Press Menu/Set, 6, 2, 4.
2
Enter the user account name assigned to the Brother machine that will login to the POP3 Server.
3
Press Menu/Set.
4
Press Stop/Exit.
Mailbox Pwd
1
Press Menu/Set, 6, 2, 5.
2
Enter the user password assigned to the machine that will login to the POP3 Server. Please note that
this password is case sensitive.
3
Press Menu/Set.
3
4
Press Menu/Set again to verify the password.
5
Press Stop/Exit.
3 - 9
Front Panel Setup
Setup Mail RX
This menu has five selections Auto Polling, Poll Frequency, Header, Del Error Mail and Notification.
Auto Polling
When set to On the machine automatically checks the POP3 server for new messages. “No Mail” will be
displayed if there are no E-mail messages when the POP3 server is polled.
1Press Menu/Set,
2Press ▲ or ▼ to select On or Off.
3Press Menu/Set.
4Press Stop/Exit.
6, 3, 1.
Poll Frequency
Sets the interval for checking for new messages on the POP3 server (default is 10Min).
1Press Menu/Set,
2 Enter the polling frequency.
3Press Menu/Set.
4Press Stop/Exit.
6, 3, 2.
3
Header
This selection allows the contents of the mail header to be printed when the received message is printed
(Subject+From+To or All or None).
1Press Menu/Set,
2Press ▲ or ▼ to select All or Subject+From+To or None.
3Press Menu/Set.
4Press Stop/Exit.
6, 3, 3.
Del Error Mail
When set to On, the machine automatically deletes error mails tha t the machine can not receive from the POP
server.
1
Press Menu/Set, 6, 3, 4.
2
Press ▲ or ▼ to select On or Off.
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