Brother MFC-9340CDW, MFC-9140CDN User Manual

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Basic User’s Guide
MFC-9140CDN MFC-9340CDW
Version 0
CHN-ENG
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To create a better environment
Please cooperate Firstly, thank you very much indeed for using our Brother products! Brother focuses on the earth environment concerned. And make a basic
policy which is to concern about the earth environment, including any workflow from product development to discard. The local citizen should be responsible for local society and its environment during these environment protection activities.
Therefore, we hope you'll take part in this environment plan, and pay attention to environment protection points as below while discarding used consumables.
1 Please deliver the used package materials to relevant waste
disposaloffice for recycle.
2 When you discard used consumables, please follow and carry on
relevant local regulations properly.
3 When the machine need replacing parts for the maintenance and repair,
please discard used circuit boards, used electrical parts and products as disposed electrical materials.
4 The power consumption is 0 W after you turn off the machine and unplug
it from the AC outlet.
5 Some parts in the machine can be used on the same series model
machines which are produced in the same factory.
Note: If you want to replace the parts, please contact Brother Authorize Service Centers.
CHINA ENVIRONMENTAL LABELLING NOTICE
1 Machines with an LWAd > 63.0 dB(A) are recommended to be set up in
separate rooms due to their noise emissions. 2 The machine can use recycled paper. 3 Ensure that during use the machine is used in a well ventilated area. 4 Brother will accept machines and consumables for recycling. For details
of the return scheme please refer to the webpage
http://www.brother.cn/company/info/declaration/ 20090304.html.
© 2012 Brother Industries, Ltd. All rights reserved.
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User’s Guides and where do I find them?

Which Gui de? What’s in it? Where is it?
Product Safety Guide
Quick Setup Guide Follow the instructions for setting up your
Basic User's Guide Learn the basic Fax, Copy, Scan and Di rect
Advanced User's Guide
Software User's Guide
Network User's Guide
Read this Guid e fir st . R e ad th e Sa fety Instruct ions before you set up you r machine. See this Guide for trademarks and legal limitations.
machine and installing the drivers and software for the operating system and connection ty pe you are using.
Print operations and how to replace consumable s. See t roubleshooting tips.
Learn more advanced operations: Fax, Copy, securi ty f eatur es, pr inti ng reports a nd performing r outine maintenance.
Follow these instructions for Printi ng, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.
This Guide provi des useful information about wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol in for m ation for your machine and detailed troubleshooting tips.
For Chinese: Printed / In the box
For English: PDF fil e / CD-RO M / In the box
For Chinese: Printed / In the box
For English: PDF fil e / CD-RO M / In the box
For Chinese: Printed / In the box
For English: PDF fil e / CD-RO M / In the box
PDF fil e / CD-RO M / In the box
HTML file / CD-ROM / In the box
PDF fil e / CD-RO M / In the box
Wi-Fi Direct™ Guide
(MFC-9340CDW)
Google Cloud Print Guide
Mobile Print/Scan Guide for Brother iPrint&Scan
This Guide provides details on how to configure and use your Brother m achine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.
This Guide provides details on how to configure your Bro ther mach ine to a Googl e account and use Goog le Cl oud Pri nt services for pri nting over the Internet .
This Guide provi des useful information about printing from your mobile device and scanning f rom y our Br other machi ne to your mobile device when connected on a Wi-Fi network.
PDF fil e / Broth e r Solu tions
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Center
PDF fil e / Broth e r Solu tions
1
Center
PDF fil e / Broth e r Solu tions
1
Center
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Which Guide? What’s in it? Where is it?
AirPrint Guide This Guide provides information for using
AirPrint to print from OS X v10.7.x , 10. 8.x and your iPhone, iPod touch, iPad, or other iOS device to y our Brother machine without installing a pri nter driver.
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Visit us at http://solutions.brother.com/.
PDF file / Brother Solutions
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Center
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Table of Contents

(Basic User’s Guide)
1 General information 1
Using the documenta tion..... .......... ......... .......... ................................. ......... .......... .1
Symbols and conventions used in the documentation ....................................1
Accessing Brother Utilities (Windows Accessing the Advanced User’s Guide, Software User’s Guide and
Network User’s Guide .........................................................................................3
Viewing Documentation........... ......... ................................. .......... ......... .......... .3
How to access the User’s Guides for Advanced Feat ures ....................................5
Accessing Brother Support (Windows
Accessing Brother Support (Macintosh)................................................................6
Control panel overview..........................................................................................8
Touchscre en LCD............................................................................. ......... ....10
Setting the Ready screen ..............................................................................13
Basic Operati o n s..................... ................................................. .......... ......... ..14
Shortcut Settings.................................................................................................15
Adding Copy Shortcuts....... ......... .......... ......... .................................. ......... ....15
Adding Fax Shortcu ts ......... ................................. .......... ......... .......... .............15
Adding Scan Shortcuts..................... .......... ......... ................. ......... .......... ......16
Changing Shortcuts....................................................................................... 18
Editing Shortcut Names.................................................................................19
Deleting Sho r tcu ts ......... .................................................. ......... .......... ......... ..19
Recalling Shortcuts........................................................................................19
Volume settings................................................................................................... 20
Ring volume............... ......... .................................................................. .........20
Beeper volume .............................................................................................. 20
Speaker volume.............................................................................................20
®
8)..............................................................2
®
)................................................................6
2 Loading pa per 21
Loading paper and print media............................................................................21
Loading paper in the paper tray.....................................................................21
Loading paper in the manual feed slot ..........................................................23
Unscannable and unprintable areas..............................................................27
Paper settings......................................................................................................28
Paper Size.....................................................................................................28
Paper Type....................................................................................................28
Acceptable paper and other print media ..............................................................29
Recommended paper and print media ..........................................................29
Type and size of paper................................. .......... ......... ......... .....................29
Handling and using special paper .................................................................31
3 Loading documents 34
How to load documents.......................................................................................34
Using the automatic document feeder (ADF) ................................................ 34
Using the scanner g lass............ .......... ......... .................................................35
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4 Sending a fax 36
How to send a fax................................................................................................ 36
Stop faxing.....................................................................................................37
Faxing Letter size documents from the scanner glass ..................................37
Cancelling a fax in process............................................................................37
Transmission Verification Report ................................................................... 38
5 Receiving a fax 39
Receive modes.................................................................................................... 39
Using receive modes...........................................................................................40
Receive Mode settings ........................................................................................41
Ring Delay..................................................................................................... 41
F/T Ring Time (Fax /Te lmode only).................... ...........................................41
Fax Detect.....................................................................................................42
Fax Preview (Black and White only)....................................................................43
How to preview a received fax.......................................................................43
Turning off Fax Pr e view................... .................................................. .......... ..45
6 Using PC-FAX 46
How to use PC-FAX.............................................................................................46
PC-Fax Receive (For Windows
PC-FAX Send......................... ......... ................. ................. ................ ............47
®
only)..........................................................46
7 Telephone and external devices 48
Connecting an external TAD ...............................................................................48
Connections...................................................................................................48
Recording an outgoing message (OGM).......................................................49
Multi-line connections (PABX).......................................................................49
External and extension telephones......................................................................50
Connecting an external or extension telephone ............................................50
Operation from external or extension telephones..........................................50
For Fax/Tel mode only .. .................................................................................50
Using a non-Brother cordless external handset ............................................51
Using Remote Codes ....................................................................................51
8 Dialling and storing numbers 53
How to dial...........................................................................................................53
Manual dialling.. ....... ..... .... ... ....... ....... ..... .... ... ....... ..... ....... .... ... ....... ..... ....... ...53
Dialing from the Address Book......................................................................53
Fax redial....................................................................................................... 53
Tone or Pulse .................................................. ......... .......... ......... ........................54
Storing num bers............. ......... ................. ......... .......... ......... ...............................54
Storing a paus e ........ ......... .......... ................................. ......... .......... ......... .....54
Storing Add r e ss Book n u mbe r s...................... ......... ................. ......... .......... ..54
Changing Address Book names or numbers................................................. 55
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9 Making copies 5 7
How to copy...... ................. ......... .......... ......... ................................. .......... ......... ..57
Stop copying................................ .......... ......... .......... ................................. ....57
Copy preset settings......................................................................................57
Copy Options.................................................................................................58
10 Printing data from a USB Flash memory drive or digital camera
supporting mass storage (For MFC-9340CDW) 59
Creating a PRN fil e for dir e ct printing................... .......... ......... ............................59
Printing data directly from the USB Flash memory drive or digital camera
supporting mass storage ..................................................................................60
Changing the default settings for direct print.................................................62
11 How to print from a computer 63
Printing a document.............................................................................................63
12 How to scan to a computer 64
Before scannin g..... .......... ......... .................................................................. .........64
Scanning a document as a PDF file using ControlCenter4 (Window s
How to scan a document as a PDF file using the Touchscreen..........................67
®
).............65
A Routine maintenance 69
Replacing the consumable items....... .......... ........................................................69
Replacing the toner cartridges.......................................................................73
Replacing the drum units...............................................................................80
Replacing the belt unit...................................................................................86
Replacing the waste toner box......................................................................90
Cleaning and Checking the machine............. ....... ............ ....... ....... ............ ....... ..95
Cleaning the outside of the machine.............................................................96
Cleaning the LED heads.. ..............................................................................97
Cleaning the sca n ner g la ss...........................................................................98
Cleaning the co r o na wire s................ .............................................................99
Cleaning the drum unit ................................................................................102
Cleaning the paper pick-up rollers...............................................................108
Calibration ................................................................................................... 109
Auto Registr a tion..................... ....................................................................110
Frequency (Colour Correction)................ ....... .......... ....... ....... ....... ............ ..111
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B Troubleshooting 112
Identifying your problem ....................................................................................112
Error and maintenance messages.....................................................................114
Transferring your faxes or Fax Journ a l re p ort.... .........................................122
Document Jams........... .......... ......... .......... ................................. ......... .......... .....124
Document is jammed in the top of the ADF unit..........................................124
Document is jammed under the document cover ........................................124
Removing small documents jammed in the ADF.........................................125
Document is jammed at the output tray.......................................................125
Paper Jams........................................................................................................ 126
Paper is jammed in the manual feed slot ....................................................126
Paper is jammed in the paper tray...............................................................126
Paper is jammed at the output paper tray ...................................................127
Paper is jammed at the back of the machine ..............................................128
Paper is jammed inside the machine . ..........................................................130
Paper is jammed underneath the paper tray ...............................................133
If you are having difficulty with your mach ine.. ..................................................135
Setting Dial Tone detection .........................................................................144
Telephone line interference / VoIP ..............................................................144
Improving th e pri n t qua lity............... ...................................................................145
Machine Information..........................................................................................155
Checking the Se rial Number................. ................................. .......... ......... ...155
Checking the Firmware Version ..................................................................155
Reset funct ion s......................... .......... ......... .......... ................................. .....156
How to reset the machine............................................................................156
C Settings and features tables 157
Using the Setti n g s Tab les............... .................................................. .......... .......157
Settings Tables..................................................................................................158
Features Tables .................................................................................................179
Entering text.......................................................................................................204
D Specifications 206
General.............................................................................................................. 206
Document Size........................................................................ ......... .......... .......208
Print media... .................................................................. .......... ......... .......... .......209
Fax .....................................................................................................................210
Copy ..................................................................................................................211
Scanner .............................................................................................................212
Printer................................................................................................................213
Interfaces...........................................................................................................214
Network..............................................................................................................215
Direct Prin t fe a tu r e.......... ......... .......... ................................. ......... .......... ......... ...216
Computer requi r e men ts........... .......... ......... .......... ................................. ......... ...217
Consumable it e ms................. ......... .......... ................ .......... ......... .......... ............218
EIndex 219
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Table of Contents
(Advanced User's Guide)
You can view the Advanced User's Guide on the CD-ROM. The Advanced User's Guide explains the following features and operations.
1 General Setup
Memory storage Ecology features Touchscreen Dial Prefix
2 Security features
Secure Function Lock 2.0 Setting Lock Dial Restriction
3 Sending a fax
Additional sending options Additional sending operations Polling
4 Receiving a fax
Memory Receive Options
7 Making copies
Copy settings
A Routine maintenance
Checking the machine Replacing periodic maintenance
parts Packing and shipping the machine
B Glossary
CIndex
Remote retrie va l Additional receiving operations Polling
5 Dialling and stor ing number s
Telephone line services Additional dialling operations Additional ways to store numbers
6 Printing reports
Fax reports Reports
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1
1
NOTE

General informati on 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbo ls an d con v en tio ns used in the do cu men tat io n 1

The following symbols and conventions are used throughout the documentation.
WARNING
WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.
IMPORTANT
IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.
Bold Bold style identifies the dial pad
1
Italics Italicized style emphasizes an
Courier New
Follow all warnings and instructions marked on the product.
Most of the illustrations in this User’s Guide show the MFC-9340CDW.
numbers of the Touchpanel or on the computer screen.
important point or refers you to a related topic.
Courier New font identifies the messages shown on the Touchscreen of the machine.
NOTE
Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.
Electrical Hazard icons alert you to a possible electrical shock.
Fire Hazard icons alert you to the possibility of fire.
Hot Surface icons warn you not to touch machine parts that are hot.
Prohibition icons indicate actions that must not be performed.
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Chapter 1

Accessing Brother Utilities (Windows® 8) 1

If you are using a tablet running Windows® 8, you can make your selections either by tapping the screen or by clicking with your mouse.
After the printer driver is installed, appears on both the Start screen and the desktop.
a Tap or click Brother Uti lities either on the Start screen or the desktop.
b Select your machine.
c Choose the function you want to use.
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General information
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NOTE

Accessing the Advanced User’s Guide, Softwa re User’s Guide and Network User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features for Fax, Copy, Printer, Scanner, PC-Fax and Network. When you are ready to learn detailed information about these operations, read the Advanced User's Guide,
Software User's Guide in HTML format and Network User's Guide that are on the
CD-ROM.

Viewing Documentation 1

Viewing Documentation (Windows®) 1
a Turn on your computer. Insert the
CD-ROM into your CD-ROM drive.
If the Brother screen does not appear, go to Computer (My Computer). (For
1
Windows the taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then double-click start.exe.
®
8: Click (File Explorer) on
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM Top Menu appears.
(Windows® 7 / Windows Vista® /
®
Windows Windows Server Windows Server
To view the documentation, from the (Start) menu, select All programs > Brother > MFC-XXXX (where XXXX is your model name) from the programs list, and then choose User's Guides.
(Windows Click (Brother Utilities), and then click
the drop-down list and select your model name (if not already selected). Click Support in the left navigation bar, and then click User's Guides.
If you have not installed the software, you can find the documentation on the CD-ROM by following these steps:
XP / Windows Server ® 2008 R2 /
®
2008 /
®
2003)
®
8 / Windows Server® 2012)
d Click User's Guides. e Click PDF/HTML documents. If the
country screen appears, select your country. After the list of User’s Guides appears, select the Guide you want.
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Chapter 1
NOTE
Viewing Documentation (Macintosh) 1
a Turn on your Macintosh. Insert the
CD-ROM into your CD-ROM drive. Double-click the BROTHER icon. The following window will appear.
b Double-click the User's Guides icon. c Select your model and language if
needed.
d Click User's Guides. e After the list of User’s Guides appears,
select the Guide you want.
How to find Scanning instructions 1
There are several ways you can scan documents. You can find the instructions as follows:
Software User's Guide
ScanningControlCenterNetwork Scanning
Presto! PageManager User’s Guide
• Presto! PageManager must be installed before use.
• (Macintosh users) Presto! PageManager must be downloaded and installed before use (for further instructions, see Accessing Brother Support (Macintosh) on page 6).
The complete Presto! PageManager
User’s Guide can be viewed from the Help section in the Presto! PageManager application.
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General information
1
How to find Network setup instructions
Your machine can be connected to a wireless (MFC-9340CDW only) or wired network.
Basic setup instructions:
(see Quick Setup Guide.)
Connection to a wireless access point or
router supports Wi-Fi Protected Setup or AOSS™: (see Quick Setup Guide.)
More information about network setup:
(see Network User's Guide.)

How to access the User’s Guides for Advanced Featur es

You can view and download these Guides from the Brother Solutions Center at:
http://solutions.brother.com/ Click Manuals on your model’s page to
download the documentation.
Wi-Fi Di re ct™ Guide 1
(MFC-9340CDW) This Guide provides information about how to
configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.
Google Cloud Print Guide 1
This Guide provides information about how to configure your Brother machine to a Google account and use Google Cloud Print services for printing over the Internet.
1
Mobile Print/Scan Guide for Brother iPrint&Scan 1
This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi-Fi network.
AirPrint Guide 1
This Guide provides information for using AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.
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Chapter 1

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.
Click Brother Support on the Top Menu.
The Brother Support screen appears.
To access our website, click
Brother Home Page.
For the latest news and product support
information, click Brother Solutions Center.
To visit our website for original Brother
Supplies, click Supplies Information.
To access the Brother CreativeCenter for
FREE photo projects and printable downloads, click
Brother CreativeCenter.

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.
Double-click the Brother Support icon.
Choose your model if needed. The Brother Support screen appears.
To download and install Presto!
PageManager, click Presto! PageManager.
For the latest news and product support
information, click Brother Solutions Center.
To visit our website for original Brother
Supplies, click Supplies Information.
To return to the Top Menu, click Back or
if you have finished, click Exit.
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General information
1
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Chapter 1
NOTE
1

Control panel overview1

The MFC-9140CDN and MFC-9340CDW have a 3.7 in. (93.4 mm) Touchscreen LCD and
1
Touchpanel
1
This is a Touchscreen LCD wit h an electrostati c Touchpanel that only shows the LEDs th at can be used.
.
The illustrations are based on MFC-9340CDW
1 3.7 in. (93.4 mm) Touchscreen LCD
(Liquid Crystal Display)
This is a Touchscreen LCD. You can access the menus and options by pressing them when they are displayed on this screen.
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1
3
2
4
General information
2 Touchpanel:
The LEDs on the Touchpanel only light up when they are available for use.
Back
Press to go back to the previous menu level.
Home
Press to return to the Home scr e e n. The factory setting shows the date and time, but you can change the Home screen’s default setting (see Setting the Ready screen on page 13.)
Cancel
Press to cancel an operation when illuminated red.
Dia l Pad
Press the numbers on the Touchpanel to dial telephone and fax numbers or to enter the number of copies.
3 Power On/Off
Press to turn on the machine.
Press and hold down to turn off the machine. The Touchscreen LCD will show
Shutting Down and will stay on for a few seconds before going off.
4
(MFC-9340CDW)
The Wi-Fi light is on when the network interface is WLAN.
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Chapter 1
21
5
3
4
21
6
7
3
4
8
31
9
4
2

Touchscreen LCD 1

You can select three types of screens for the Home screen. When the Home screen is displayed, you can change the displayed screen by swiping left or right, or pressing d or c.
The following screens show the machines status when the machine is idle.
Home screen
The Home screen shows the date and time and provides acc ess to F ax, Copy, Scan , Wi-Fi se tup, Toner levels and the Setup screen.
When the Home screen is displayed the machine is in Ready mode. When Se cure Function Lo ck
an icon will be dis p la y e d.
1
See Advanced User's Gu id e, Secure Function Lock 2.0.
More screen
The More screen pr ovides access to additional feat ures, such as Secure Print, 2 in 1 ID Copy and USB.
Shortcut screens
You can quickly cr eate a Shortcut for frequently used functions , such as sending a fax, making a copy and scanning (for mo re information, see Shortcut Settings on page 15).
1
is turned on
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1
NOTE
Swiping is a type of user operation on the
NOTE
NOTE
Touchscreen that is performed by brushing your finger across the screen to display the next page or item.
General information
3 (Toner)
See the remaining toner life. Press to access the Toner menu.
The indication of remaining toner life will vary depending on the types of documents printed and customer’s usage.
4 (Settings)
Press to access the main settings (for more information, see Settings screen on page 12).
5 Date and Time
1 Modes:
Fax
Lets you access Fax mode.
Copy
Lets you access Copy mode.
Scan
Lets you access Scan mode.
2 Wireless Status
(MFC-9340CDW) A four-level indicator on the Ready mode
screen shows the current wireless signal strength if you are using a wireless connection.
0Max
If you see at the top on the screen, you can easily configure the wireless
settings by pressing it (for more information, see Quick Setup Guid e).
See the date and time that has been set in the machine.
6 Secure Prin t
Lets you access the secure print menu.
7 2in1IDCopy
Lets you access the 2 in 1 ID copy preset.
8 USB
Press to access the Direct Print and Scan to USB menus.
9 Shortcuts
Press to set up Shortcuts. You can quickly copy, scan, and send a
fax using the options set as Shortcuts.
• Three Shortcut screens are available. You can set up to six Shortcuts in each Shortcut screen. A total of 18 Shortcuts are available.
• Swipe left or right, or press d or c, to view the other Shortcut screens.
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Chapter 1
NOTE
10
䣐䣧䣹䢢䣈䣣䣺䢪䣧䣵䢫䢼䢲䢳
11
1
5
8 7
6
3
4
2
13
5
4
10 9
6
2
10 New Fax
When Fax Preview is set to On, you can see how many new faxes you received into the memory .
11 Warning icon
Settings screen 1
The Touchscreen shows the machines settings when you press .
You can check and access all the machine’s settings from the following screen.
(MFC-9340CDW)
(MFC-9140CDN)
The warning icon appears when there is an error or maintenance message;
press Detail to view it, and then press
to return to Ready mode.
For details, see Error and mainte nance messages on page 114.
• This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.
• MascotCapsule UI Framework and MascotCapsule Tangiblet develope d by HI CORPORATION are used. MascotCapsule is a registered trademark of HI CORPORATION in Japan.
12
1 Toner
See the remaining toner life. Press to access the Toner menu.
2 Receive Mode
See the current Receive Mode.
Fax AutoFax/TelExternal TADManual
Page 23
General information
1
3 Network
Press to set up a network connection. (MFC-9340CDW)
A four level indicator on the screen shows the current wireless signal strength if you are using a wireless connection.
4 Date & Time
See the date and time. Press to access the Date & Time menu.
5 Fax Preview
See the Fax Preview status. Press to access the Fax Preview setti ng.
6 All Settings
Press to access the full settings menu.
7 Tray Setting
(MFC-9340CDW) See the selected paper size. Press to
change the paper size and paper type settings if needed.
8 Wi-Fi Direct
(MFC-9340CDW) Press to set up a Wi-Fi Direct™ network
connection.
9 Paper Size
(MFC-9140CDN) Lets you check the current paper size.
Also, lets you access the Paper Size setting.

Setting the Ready screen 1

Set the Ready screen to either Home, More, Shortcuts 1, Shortcuts 2 or Shortcuts 3.
When the machine is idle or you press , the Touchscreen will return to the screen you set.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup. e Swipe up or down, or press a or b to
display Button Settings.
f Press Button Settings. g Press Home Button Settings. h Swipe up or down, or press a or b to
display Home, More, Shortcuts 1, Shortcuts 2 or Shortcuts 3 and
then press the option you want.
i Press .
The machine will go to your chosen Home screen.
10 Paper Type
(MFC-9140CDN) Lets you check the current paper type.
Also, lets you access the Paper Type setting.
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Chapter 1
IMPORTANT
NOTE

Basic Operations 1

Press your finger on the Touchscreen to operate it. To display and access all the screen menus or options, swipe left, right, up, down, or press d c or a b to scroll through them.
DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine.
The following steps show how to change a setting in the machine. In this example, the Touchscreen Backlight setting is changed from Light to Med.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display General Setup.
g Press Backlight.
h Press Med.
Press to go back to the previous level.
i Press .
d Press General Setup. e Swipe up or down, or press a or b to
display LCD Settings.
f Press LCD Settings.
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General information
1

Shortcut Settings 1

You can add the fax, copy and scan settings you use most frequently by setting them as your Shortcuts. Later you can recall and apply these settings quickly and easily. You can add up to 18 Shortcuts.

Adding Copy Shortcuts 1

The following settings can be included in a copy Shortcut:
QualityEnlarge/ReduceDensityContrastStack/SortPage LayoutColour Adjust2-sided Copy2-sided Copy Page Layout
(MFC-9340CDW)
Remove Background Colour
a If the displayed screen is either Home or
More, swipe left or right, or press d or c to display a Shortcut screen.
b Press where you have not added a
Shortcut.
g Swipe up or down, or press a or b to
display the available options for the setting, and then press the option you want. Repeat steps f and g until you have selected all the settings for this Shortcut.
h When you have finished changing the
settings, press Save as Shortcut.
i Read and confirm the displayed list of
settings you selected, and then press OK.
j Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.
k Press OK to save your Shortcut.

Adding Fa x Shortcuts 1

The following settings can be included in a fax Shortcut:
Fax Resolution2-sided Fax (MFC-9340CDW)ContrastReal Time TXCoverpage SetupOverseas ModeGrass Scan Size
c Press Copy. d Read the information on the
Touchscreen, and then confirm it by pressing OK.
a If the displayed screen is either Home or
More, swipe left or right, or press d or c to display a Shortcut screen.
b Press where you have not added a
e Swipe up or down, or press a or b to
display the copy presets, and then press the preset you want.
f Swipe up or down, or press a or b to
display the available settings, and then press the setting you want.
Shortcut.
c Press Fax. d Read the information on the
Touchscreen, and then confirm it by pressing OK.
15
Page 26
Chapter 1
NOTE
e Enter the fax or telephone number using
the dial pad on the Touchpanel, the Address Book or the Call History on the Touchscreen. When you have finished, go to step f.
• You can enter up to 20 digits for a fax number.
• If the Shortcut is to be used for broadcasting, press Options and select Broadcasting in step g before entering the fax or telephone number in step e.
• You can enter up to 20 fax numbers if the Shortcut is for broadcasting. The fax numbers can be entered in any combination of Group numbers from the Address Book, individual fax numbers from the Address Book or entered manually (see Advanced User's Guide, Broadcasting).
• When you enter a fax number in a Shortcut, it will be added automatically to the Address Book. The name in the Address Book will be the Shortcut name plus a sequential number.
f Press Options. g Swipe up or down, or press a or b to
display the available settings, and then press the setting you want.
h Press the option you want.
Repeat steps g and h until you have selected all the settings for this Shortcut. Press OK.
i When you have finished changing the
settings, press Save as Shortcut.
k Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help you enter letters, see Ente r in g te x t on page 204.) Press OK.
l Press OK to save your Shortcut.

Adding Scan Shortcuts 1

The following settings can be included in a scan Shortcut:
to USB
2-sided Scan (MFC-9340CDW)Scan TypeResolutionFile TypeGlass Scan SizeFile NameFile SizeRemove Background Colour
to E-mail Server (Avai la ble aft er I FAX is downloaded)
2-sided Scan (MFC-9340CDW)Scan TypeResolutionFile TypeGlass Scan SizeFile Size
to OCR / to File / to Image / to E-mail
PC Select
j Read and confirm the displayed list of
settings you selected, and then press OK.
16
to FTP / to Network
Profile Name
Page 27
General information
1
NOTE
NOTE
a If the displayed screen is either Home or
More, swipe left or right, or press d or c to display a Shortcut screen.
b Press where you have not added a
Shortcut.
c Press Scan. d Swipe up or down, or press a or b to
display the type of scan you want, and then press it.
e Do one of the following:
If you pressed to USB, read the
information on the Touchscreen, and then press OK to confirm it. Go to step h.
If you pressed to E-mail Server,
read the information on the Touchscreen, and then press OK to confirm it. Go to step f.
If you pressed to OCR, to File,
to Image or to E-mail, read the
information on the Touchscreen, and then press OK to confirm it. Go to step g.
If you pressed to FTP or
to Network, read the information
on the Touchscreen, and then press OK to confirm it.
Swipe up or down, or press a or b to display the Profile Name, and then press it.
f Do one of the following:
To enter an E-mail address
manually, press Manual. Enter the E-mail address using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.)
Press OK.
To enter an E-mail address from the
Address Book, press Address Book. Swipe up or down,
or press a or b to display the E-mail address you want, and then press it.
Press OK.
After you confirm the E-mail address you entered, press OK. Go to step h.
Press Detail to view the list of addresses you have entered.
g Do one of the following:
When the machine is connected to a
computer using a USB connection: Press OK to confirm USB is selected
as the PC Name. Go to step m.
When the machine is connected to a
network: Swipe up or down, or press a or b to
display the PC Name, and then press it. Press OK to confirm the PC Name you selected. Go to step m.
Press OK to confirm the Profile Name you have selected. Go to step m.
To add a Shortcut for to Network and to FTP, you must have added the Profile Name beforehand.
h Press Options. i Swipe up or down, or press a or b to
display the available settings, and then press the setting you want.
j Swipe up or down, or press a or b to
display the available options for the setting, and then press the option you want. Repeat steps i and j until you have selected all the settings for this Shortcut. Press OK.
17
Page 28
Chapter 1
k Review the settings you have selected:
If you need to make additional
changes, return to step h.
If you are satisfied with your
changes, press Save as Shortcut.
l Review your settings on the
Touchscreen, and then press OK.
m Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.
n Read the information on the
Touchscreen, and then press OK to save your Shortcut.

Changing Shortcuts 1

You can change the settings in a Shortcut.
a Press the Shortcut you want. The
settings for the Shortcut that you chose are displayed.
b Change the settings for the Shortcut you
chose in s t ep a (for more information, see Shortcut Settings on page 15).
c When you have finished changing
settings, press Save as Shortcut.
d Press OK to confirm. e Do one of the following:
To overwrite the Shortcut, press
Yes. Go to step g.
If you do not want to overwrite the
Shortcut, press No to enter a new Shortcut name. Go to step f.
f To create a new Shortcut, hold down
to delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.
g Press OK to confirm.
18
Page 29
General information
1
NOTE
NOTE

Editing Shortcut Names 1

You can edit a Shortcut name.
a Press and hold the Shortcut until the
dialog box appears.
You can also press , All Settings and Shortcut Settings.
b Press Edit Shortcut Name.
c To edit the name, hold down to
delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.

Deleti ng Shortcuts 1

You can delete a Shortcut.
a Press and hold the Shortcut until the
dialog box appears.
You can also press , All Settings and Shortcut Settings.
b Press Delete to delete the Shortcut
that you chose in step a.
c Press Yes to conf irm.

Recalling Sho rtcu ts 1

The Shortcut settings are displayed on the Shortcut screen. To recall a Shortcut, simply press the Shortcut name.
19
Page 30
Chapter 1

Volume settings 1

Ring volume 1

You can choose from a range of ring volume levels.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup. e Swipe up or down, or press a or b to
display Volume.
f Press Volume. g Press Ring. h Press Off, Low, Med or High.
g Press Beep. h Press Off, Low, Med or High.
i Press .

Speaker volume 1

You can choose from a range of speaker volume lev e ls .
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup. e Swipe up or down, or press a or b to
display Volume.
f Press Volume.
i Press .

Beeper volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose from a range of volume levels.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup. e Swipe up or down, or press a or b to
display Volume.
f Press Volume.
g Press Speaker. h Press Off, Low, Med or High.
i Press .
20
Page 31
2
2
NOTE

Loadin g paper 2

Loading paper and print media

The machine can feed paper from the paper tray or manual feed slot.
If your application software supports paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by pressing the buttons on the Touchscreen.

Loading paper in the paper tray 2

You can load up to 250 sheets in the paper tray. Paper can be loaded up to the maximum paper mark ( ) on the right side of the paper tray (for recommended paper, see Acceptable paper and other print media on page 29).
Printing on plain paper, thin paper or recycled paper from the paper tray 2
b While pressing the green paper-guide
release levers (1), slide the paper
2
guides to fit the paper you are l oading in the tray. Make sure the guides are firmly in the slots.
c Fan the stack of paper well to avoid
paper jams and misfeeds.
a Pull the paper tray completely out of the
machine.
21
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Chapter 2
1
d Load paper in the tray and make sure:
The paper is below the maximum
paper mark ( ) (1), as overfilling the paper tray will cause paper jams.
The side to be printed on is
face down.
The paper guides touch the sides of
the paper so it will feed correctly.
1
f Lift up the support flap (1) to prevent
paper from sliding off the face-down output tray, or remove each page as soon as it comes out of the machine.
e Put the paper tray firmly back in the
machine. Make sure the tray is completely inserte d in t o the machine.
22
Page 33
Loading paper
2
NOTE
1

Loading paper in the manual feed sl ot 2

You can load envelopes and special print media one-at-a-time into this slot. Use the manual feed slot to print or copy on labels, envelopes, thicker paper or glossy paper (for the recommended paper to use, see Acceptable paper and other print media on page 29).
The machine turns on the Manual Feed mode when you put paper in the manual feed slot.
Printing on plain paper, thin paper, recycled paper and bond paper from the manual feed slot 2
a Lift up the support flap (1) to prevent
paper from sliding off the face-down output tray, or remove each page as soon as it comes out of the machine.
b Open the manual feed slot cover.
c Use both hands to slide the manual feed
slot paper guides to the width of the paper you are going to use.
23
Page 34
Chapter 2
NOTE
d Use both hands to push one sheet of
paper firmly into the manual feed slot until the top edge of the paper presses against the paper feed rollers. Continue pressing the paper against the rollers for about two seconds, or until the machine grabs the paper and pulls it in further.
• If the error message Jam Manual Feed appears on the Touchscreen, the machine cannot grasp and pull the paper. Reset the machine by removing the paper and then pressing Start on the Touchscreen. Reinsert the paper and be sure to press it firmly against the rollers.
• To easily remove a small printout from the output tray use both hands to lift up the scanner cover as shown in the illustration.
• You can still use the machine while the scanner cover is up. To close the scanner cover, push it down with both hands.
• Put the paper into the manual feed slot with the side to be printed on face up.
• Make sure the paper is straight and in the correct position on the manual feed slot. If it is not, the paper may not be fed correctly, resulting in a skewed printout or a paper jam.
• Do not put more than one sheet of paper in the manual feed slot at any one time, as it may cause a jam.
24
e After the Touchscreen shows
Manual Feed, return to st ep d t o load the next sheet of paper. Repeat for each page you want to print.
Page 35
Loading paper
2
Printing on thick paper, labels, envelopes and glossy paper from the manual feed slot 2
When the back cover (face-up output tray) is pulled down, the machine has a straight paper path from the manual feed slot through to the back of the machine. Use this paper feed and output method for printing on thick paper, labels, envelopes or glossy paper.
a Open the back cover (face-up output
tray).
c Open the manual feed slot cover.
d Use both hands to slide the manual feed
slot paper guides to the width of the paper that you are going to use.
b (For printing envelopes only)
Pull down the two grey levers, one on the left side and one on the right side, as shown in the illustra tio n .
25
Page 36
Chapter 2
NOTE
NOTE
e Use both hands to push one sheet of
paper or one envelope firmly into the manual feed slot until the top edge of the paper presses against the paper feed rollers. Continue pressing the paper against the rollers for about two seconds, or until the machine grabs the paper and pulls it in further.
• When Label is selected in the printer driver, the machine will feed the paper from the manual feed slot, even if Manual is not selected as the paper source.
• Make sure the paper or envelope is straight and in the correct position in the manual feed slot. If it is not, the paper or envelope may not feed correctly, resulting in a skewed printout or a paper jam.
• Pull the paper or envelope out completely when you retry putting the paper into the manual feed slot.
• Do not put more than one sheet of paper or one envelope in the manual feed slot at any one time, as it may cause a jam.
f Send the print data to the machine.
Remove each printed page or envelope immediately to prevent a paper jam.
g After the Touchscreen shows
Manual Feed, return to st ep e t o load the next sheet of paper. Repeat for each page you want to print.
• If the error message Jam Manual Feed appears on the Touchscreen, the machine cannot grasp and pull the paper or envelope. Reset the machine by removing the paper and then pressing Start on the Touchscreen. Reinsert the paper or envelope and be sure to press it firmly against the rollers.
• Put the paper or envelope into the manual feed slot with the side to be printed on face u p.
26
h (For printing envelopes)
When you have finished printing, return the two grey levers, that you pulled down at step b, back to their original positions.
i Close the back cover (face-up output
tray) until it locks i n the closed posi ti o n.
Page 37
Loading paper
2

Unscannable and unprintable areas 2

The figures in the table show maximum unscannable and unprintable areas. These areas may vary depending on the paper size or settings in the application you are using.
1
Usage Document
Fax (Sending) Letter 3 mm 4 mm
24
3
*
Copy
*
a single copy
or a 1 in 1 copy
Scan Letter 3 mm 3 mm
Top (1)
Size
A4 3 mm (ADF)
Legal 3 mm 4 mm
Letter 4 mm 4 mm
A4 4 mm 3 mm
Legal 4 mm 4 mm
A4 3 mm 3 mm
Bottom (3)
Left (2) Right (4)
1mm (Scanner Glass) 3mm
Legal (ADF) 3 mm 3 mm
Print Letter 4.2 m m 4.2 mm
A4 4.2 mm 4.2 mm
Legal 4.2 mm 4.2 mm
27
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Chapter 2
NOTE

Paper settings 2

Paper Size 2

You can use the following sizes of paper for printing faxes: A4, Letter, Legal or Folio.
When you change the size of paper in the tray, you must also change the setting for paper size at the same time so your machine can fit the document or an incoming fax on the page.
You can use the following sizes of paper.
• When an appropriate size is not in the tray, received faxes will be stored in the machine’s memory and Size mismatch will appear on the Touchscreen (for more information, see Er ror and maintenan ce messages on page 114).
• If the tray is out of paper and received faxes are in the machine’s memory, No Paper will appear on the Touchscreen. Insert paper in the empty tray.
For printing copies: A4, Letter, Legal, Executive, A5, A5 L (Long Edge), A6 or Folio (215.9 mm × 330.2 mm)
For printing faxes: A4, Letter, Legal or Folio (215.9 mm × 330.2 mm)
a Press .
b (MFC-9340CDW)
Press Tray Setting.
c Press Paper Size. d Swipe up or down, or press a or b to
display A4, Letter, Legal, EXE, A5, A5 L, A6, Folio, 16K(195x270mm), 16K(184x260mm) or 16K(197x273mm), and press the
option you want.
e Press .

Paper Type 2

To get the best print quality set the machine for the type of paper you are using.
a Press .
b (MFC-9340CDW)
Press Tray Setting.
c Press Paper Type. d Swipe up or down, or press a or b to
display Thin, Plain Paper, Thick, Thicker, Recycled Paper, and
press the option you want.
e Press .
28
Page 39
Loading paper
2

Acceptable paper and other print media 2

Print quality may vary according to the type of paper you are using.
You can use the following types of print media: plain paper, thin paper, thick paper, thicker paper, bond paper, recycled paper, labels, envelopes or glossy paper (see Print media on page 209).
For best results, follow these instructions:
DO NOT load different types of paper in
the paper tray at the same time because it may cause the paper to jams or misfeed.
For correct printing, you must choose the
same paper size from your software application as the paper in the tray.
Avoid touching the printed surface of the
paper immediately after printing.
Before you buy a lot of paper, test a small
quantity to make sure the paper is appropriate for the machine.
Use labels that are designed for use in
laser machin es.

Recommended paper and print media 2

To get the best print quality, we suggest using the following paper.
Paper Type Item
Plain paper
APP Blue Flag Ship 70 g/m APP Gold Flag Ship 80 g/m
Advanced Agro Double A 80
2
g/m
2
2

Type and size of paper 2

The machine feeds paper from the installed paper tray or the manual feed slot.
The names for the paper trays in the printer driver and this Guide are as follows: 2
Tray and optional unit Name
Paper Tray Tray 1 Manual Feed Slot Manual
29
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Chapter 2
Paper capacity of the paper trays 2
Paper size Paper types No. of sheets
Paper Tray (Tray 1)
A4, Letter, Legal, B5 (JIS), Executive, A5,
1
A5 L, A6, Folio
,
Plain paper, Thinpaper, Recycled paper
up to 250 (80 g/m
2
)
16K(195x270mm), 16K(184x260mm), 16K(197x273mm)
Manual Feed Slot Width:
76.2 to 215.9 mm Length:
116.0 to 355.6 mm
Plain paper, Thinpaper, Thick paper, Thicker paper, Bond paper, Recycled paper,
1 sheet 1 Envelope
Envelopes, Labels , Glossy paper
1
Folio size is 215.9 mm × 330.2 mm.
Recommended paper specifications 2
The following paper specifications are appropriate for this machine.
Basi s w e i g h t
70-90 g/m
2
Thickness 80-110 μm Roughness Higher than 20 sec.
Stiffness
90-150 cm
3
/100
Grain direction Long grain Volume resi stivity Surface resisti vity Filler
9
-10e11 ohm
10e
9
-10e12 ohm-cm
10e
(Neutral)
CaCO
3
Ash content Below 23 wt% Brightness Higher than 80% Opacity Higher than 85%
Use plain paper that is appropriate for laser/LED machines to make copies.
2
Use paper that is 70 to 90 g/m
.
Use long grain paper with a neutral Ph value, and a moisture content of approx. 5%.This machine can use recycled paper that meets DIN 19309 specifications.
30
Page 41
Loading paper
2
IMPORTANT
1
1

Handling and using special paper 2

The machine is designed to work well with most types of xerographic and bond paper. However, some paper variables may have an effect on print quality or handling re liab ilit y . Always test samples of paper before purchasing to ensure desirable performance. Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
Some important guidelines when selecting paper are:
DO NOT use inkjet paper because it may
cause a paper jam or damage your machine.
Preprinted paper must use ink that can
withstand the 200 °C temperature of the machine’s fusing process.
If you use bond paper, paper having a
rough surface, or paper that is wrinkled or creased, the paper may exhibit degraded performance.
Types of paper to avoid 2
Some types of paper may not perform well or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1 A curl of 2 mm or greater may cause
jams to occur.
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight specification in this guide
• with tabs and staples
• with letterheads using low temperature dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
The types of paper listed above may damage your machine. This damage is not covered under any Brother warranty or service agreement.
31
Page 42
Chapter 2
IMPORTANT
Envelopes 2
The machine is designed to work well with most envelopes. However, some envelopes may have feed and print quality problems because of the way they have been made. Envelopes should have edges with straight, well-creased folds. Envelopes should lie flat and not be of baggy or flimsy construction. Use only quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine.
Envelopes can only be fed through the manual feed slot.
We recommend that you print a test envelope to make sure the print results are what you want.
Types of envelopes to avo id 2
DO NOT use envelopes:
• that are damaged, curled, wrinkled or an unusual shape
• with glue on the surface as shown in the figure below
• with double flaps as shown in the figure below
• with sealing flaps that are not folded down when pu rcha sed
• with each side folded as shown in the figure below
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (raised writing)
• that were previously printed by a laser or LED machine
• that are pre-printed on the inside
• that cannot be arranged neatly when stacked
• that are made of paper that weighs more than the paper weight specifications for the machine
• with edges that are not straight or consistently square
• with windows, holes, cut-outs or perforations
If you use any of the types of envelopes listed above, they may damage your machine. This damage may not be covered under any Brother warranty or service agreement.
Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.
32
Page 43
Loading paper
2
IMPORTANT
Labels 2
The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause jams and print quality problems. No adhesive should be exposed between the labels. Labels should be arranged so that they cover the entire length and width of the sheet. Using labels with spaces may result in labels peeling off and causing serious jams or print problems.
All labels used in this machine must be able to withstand a temperature of 200 °C for a period of 0.1 seconds.
Labels can only be fed through the manual feed slot.
Types of labels to avoid 2
Do not use labels that are damaged, curled, wrinkled or an unusual shape.
• DO NOT feed part used label sheets. The exposed carrier sheet will damage your machine.
• DO NOT reuse or insert labels that have previously been used or are missing a few labels on the sheet.
• Label sheets should not exceed the paper weight specifications described in this User’s Guide. Labels exceeding this specification may not feed or print correctly and may cause damage to your machine.
33
Page 44
IMPORTANT
NOTE

Loading documen ts 3

1
2
3

How to load documents

You can send a fax, make copies, and scan from the ADF (Automatic Document Feeder) and the scanner glass.

Using the automatic document feeder (ADF) 3

The ADF can hold up to 35 pages and feeds each sheet individually. We recommend you
use standard 80 g/m the pages before putting them in the ADF.
Document Sizes Supported 3
2
paper and always fan
3
• To scan documents that are not appropriate for the ADF, see Using the scanner glass on page 35.
• It is easier to use the ADF if you are loading a multiple page document.
• Make sure documents with correction fluid or written with ink are completely dry.
a Unfold the ADF document support (1).
Lift up and unfold the ADF document output support flap (2).
Length: 147.3 to 355.6 mm Width: 147.3 to 215.9 mm Weight:
64 to 90 g/m
2
How to load documents 3
• DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.
• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper­clipped, pasted or taped.
• DO NOT use cardboard, newspaper or fabric with the ADF. Instead use the scanner glass.
• To avoid damaging your machine while using the ADF, DO NOT pull on the document while it is feeding.
b Fan the pages well. c Stagger the pages of your document
face up top edge first, in the ADF until the Touchscreen shows ADF Ready and you feel the top page touch the feed rollers.
34
Page 45
Loading documents
3
NOTE
NOTE
IMPORTANT
1
d Adjust the paper guides (1) to fit the
width of your document.

To scan non-standard documents , see Using the scanner glass on page 35.

Using the scanner glass 3
b Using the document guidelines on the
left and top, place the document face down in the upper left corner of the scanner glass.
You can use the scanner glass to fax, copy or scan pages of a book, one page at a time.
Document Sizes Supported 3
Length: Up to 300.0 mm Width: Up to 215.9 mm Weight: Up to 2.0 kg
How to load documents 3
c Close the document cover.
To use the scanner glass, the ADF must be empty.
a Lift the document cover.
If the document is a book or is thick do not slam the cover or press on it.
35
Page 46
4
NOTE
Sending a fax 4

How to send a fax 4

The following steps show you how to send a fax. To send multiple pages use the ADF.
a Do one of the following to load your
document:
Place the document face up in the
ADF (se e Using the automatic document feeder (ADF) on page 34).
Load your document face down on
the scanner glass (see Using the scanner glass on page 35).
b Do one of the following:
When Fax Preview is set to Off,
press Fax.
When Fax Preview is set to On, press
Fax and Sending Faxes.
c You can change the following fax
sending options. Press Options. Swipe up or down, or press a or b to scroll through the fax options. When the setting you want is displayed, press it and choose your new option. When you have finished changing the options, press OK.

For the following advanced fax sending operations and settings, see Advanced User's Guide:Sending a fax

2-sided fax (MFC-934 0CDW)
Contrast
Fax Resolution
Broadcasting
Real Time TX
Overseas Mode
Delayed Fax
Batch TX
The Touchscreen shows:
36
Coverpage Note
Coverpage Setup
Polled TX
d (MFC-9340CDW)
Choose one of the options below:
To send a 1-sided document, go to
step e.
To send a 2-sided document, choose
the 2-sided scanning format for your 2-sided document as follows:
Press Options. Swipe up or down, or press a or b to
display 2-sided fax and press 2-sided fax.
Press 2-sided Scan: Long Edge or 2-sided Scan: Short Edge.
Press OK.
Page 47
4
NOTE
You can send 2-sided documents from the ADF.
e Enter the fax number.
Using the dial pad
Send ing a fa x

Stop faxing 4

To stop faxing, press .

Faxing Le tte r s ize do cumen ts from the sc an ne r gla ss 4

Using the Address Book
Address Book
Using call hi story
Call History
(For more information, see How to dial on page 53.)
f Press Fax Start.
Faxing from t he A D F
The machine starts scanning the
document.
Faxing from the scanner glass
If Real Time TX is On, the machine will send the document without asking if there are additional pages to scan.
When Real Time TX is Off:
If you press Fax Start, th e
machine starts scanning the first page.
When faxing Letter size documents, you must set the sc an glass si ze to Letter; otherwise, a portion of your faxes will be missing.
a Do one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview i s set to On, pr es s
(Fax) and Sending Faxes.
b Press Options. c Swipe up or down, or press a or b to
display Glass Scan Size.
d Press Glass Scan Size. e Press Letter. f Press OK.

Cancelling a fax in process 4

When the Touchscreen shows Next Page?, do one of the following:
• T o send a single page, press No. The machine starts sending the document.
• T o send more than one page, press Yes and place the next page on the scanner glass. Press OK. The machine starts scanning the page. (Repeat this step for each additional page.)
Press to cancel the fax. If you press while the machine is dialling or sending, the Touchscreen will s how Cancel Job?.
Press Yes to cancel the fax.
37
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Chapter 4
NOTE

Transmission Verification Report 4

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.
There are several settings available for the Transmission Verification Report:
On: Prints a report after every fax you
send.
On+Image: Prints a report after every fax
you send. A portion of the fax’s first page appears on the report.
Off: Prints a report if your fax is
unsuccessful due to a transmission error. Off is the factory setting.
• If you choose On+Image or Off+Image, the image will not appear on the Transmission Verification Report if Real Time Transmission is set to On. (see Advanced User's Guide, Real Time Transmission).
• If the transmission is succe ssful, OK will appear next to RESULT on the Transmission Verification Report. If the transmission is not successful, ERROR will appear next to RESULT.
Off+Image: Prints a report if your fax is
unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display Fax.
d Press Fax. e Swipe up or down, or press a or b to
display Report Setting.
f Press Report Setting. g Press Transmission. h Press On, On+Image, Off or
Off+Image.
i Press .
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5

Rece iving a f ax 5

5

Receive modes 5

By default, your machine will automatically receive any faxes that are sent to it. There are four receive modes of this machine as below. (For more detailed information about the receive modes, see Using receive modes on page 40.)
Touchscreen Display Factory Default Ring Delay
Fax Auto Ring Delay: 2 times
Fax de t ectio n : O n
Fax/Tel Ring Delay: 2 times
F/T Ring Time: 20 seconds
Manual External TAD
To set the receive mode follow the instructions below.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to displa y Fax. d Press Fax. e Swipe up or down, or press a or b to displa y Setup Receive. f Press Setup Receive. g Swipe up or down, or press a or b to displa y Receive Mode. h Press Receive Mode. i Press Fax Auto, Fax/Tel, External TAD or Manual.
j Press .
To see the current receive mode, press on the Touchscreen.
39
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Chapter 5

Using receive modes 5

Mode Function Help
Fax Auto Each call recognized as f ax and
send fax signal. However, you can answer the call within the number of rings.
Fax/Tel Automatically determine whet her
the incoming call is telephone or fax calls.
Non-Fax call will make a fast double-ring to inform you answer the phone.
Manual Machine doesn’t recognize eac h
call, only as a com mon phone call that you need to determine after answering the phone.
External TAD The external answering machine
(TAD) automaticall y answers every call. Voice me ssages are stored on the external TAD. Fax messages are printed.
1
If the c al ler wan ts to s en d a f ax du ri ng a ca ll or t h e c alle r se nds yo u a f ax call , pl ease pr e ss Fax Start butto n (u nd er easy mode) on the Touchscreen of the machine or press l51 keys on the ext e rnal a ns wer ing ph on e devi ce ( You ha ve to turn on the remote codes, see Using Remote Codes on page 51 to give fax receiving signals).
Factory setting of Ring Delay is 2 (0-10 times available , pl ease see Ring Delay on page 41). After ringing 2 tim e s, the fax machine send fax­receiving signals automatically;
Tip: If your machine i s connecting an external answering phone device, and often use it to answer incoming calls, you could set the ring time through 4 to 6 times.
Within the rec ommended r inging times, yo u can use the external answering phone device to
answer and talk.
1
Factory setting of Ring Delay is 2 (0-10 times available , see Ri ng Delay on page 41). F/T ring time (a fast double-ring) is 20 seconds.
According to incomi ng call af ter the f ax mac hine rings 2 times:
1) For the fax call, send fax received signal;
2) For the telephone call, make a fast double­ring, waiting for you answer the phone.
Tip: If your machine i s connecting an external answering phone device, you could set the ringing time through 4 to 6 times to answer the
1
call. Answering the call, or if the caller wants to send
you a fax, press Fax Start button (under ea sy mode) to receive f axes.
Tip: If your machine i s connecting an external answering phone device, you can use the external ans wering p hone devi ce t o answer an d
1
talk. Use this mode if y ou have connected an ext ernal
answering machine to your machine. The TAD setting works only with an external answering machine.
Note: Ring Delay an d F/T Ring Time do not work in this s ettin g .
40
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Receiving a fax
5
NOTE

Receive Mode settings5

Ring Delay 5

The Ring Delay setting sets the number of times the machine rings before it answers in Fax Auto and Fax/Tel modes.
If you have external or extension telephones on the same line as the machine, choose the maximum number of rings (see Fax Detect on page 42 and Operation from external or extension telephones on page 50).
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display Fax.
d Press Fax. e Swipe up or down, or press a or b to
display Setup Receive.

F/T Ring Time (Fax/Tel mode only) 5

When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the Ring Delay setting.
If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (pseudo/double-ring) for 20 seconds. If you hear the F/T ring it means that a voice caller is on the line.
Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone (for more information, see Using Remote Codes on page 51).
Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for 20 seconds.
f Press Setup Receive. g Swipe up or down, or press a or b to
display Ring Delay.
h Press Ring Delay. i Press to choose how many times the
line rings before the machine answers.
j Press .
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Chapter 5
NOTE

Fax Detect 5

If Fax Detect is On: 5
The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the Touchscreen or hear a click on the phone line through the handset you are using, just replace the handset. Your machine will do the rest.
If Fax Detect is Off: 5
If you are at the machine and answer a fax call first by lifting the external handset, then press Fax Start to receive the Fax. (If you set Fax Mode to Advanced Mode, Press Fax Start, and then press Receive.)
If you answered at an extension telephone press l51 (see Operation from external or extension telephones on page 50).
• If this feature is set to On, but your machine does not connect a fax call when you lift an extension telephone handset, press the fax receive code l51.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display Fax.
d Press Fax. e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive. g Swipe up or down, or press a or b to
display Fax Detect.
h Press Fax Detect. i Press On (or Off).
j Press .
• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.
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Receiving a fax
5
NOTE
NOTE
NOTE

Fax Preview (Black and White only) 5

How to preview a received fax5

You can view received faxes on the Touchscreen by pressing (Fax) and
then (Received Faxes). When the machine is in Ready mode, a pop-up
message will appear on the Touchscreen to alert you of new faxes.
Setting Fax Preview 5
a Press .
b Press (Fax Preview).
c Press On (or Off). d Press Yes.
Using Fax Preview 5
When you receive a fax, you will see a pop-up message on the Touchscreen. (For example: New Fax(es):01 [View])
a Press View.
The Touchscreen will display the fax list.
• Although printed faxes show the received date and time when Fax Receive Stamp is turned on, the Fax Preview screen will not show the received date and time.
• The fax list includes the old faxes and the new fax. The new fax is indicated by a blue mark next to the fax.
• To see a fax that has already been previewed, press Fax and Received Faxes.
b Swipe up or down, or press a or b to
display the fax number of the fax you want.
c Press the fax you want.
e The Touchscreen will tell you that any
future faxes will not be printed as you receive them. Press Yes.
f Press .
When Fax Preview is turned on, a backup copy of received faxes will not be printed for Fax Forwarding and PC-Fax Receiving operations, even if you set Backup Print to On.
• If your fax is large there may be a delay before it is displayed.
• The Touchscreen will show the current page number and total pages of the fax message. When your fax message is over 99 pages the total number of pages will be shown as “XX.”
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Chapter 5
Press the Touchscreen or Touchpanel to perform the following operations.
Description
or or
Start Print the fax.
Enlarge the fax. Reduce the fax. Scroll vertically.
Scroll horizontally. Rotate the fax clockw ise.
Delete the fax. Press Yes to confirm. Go back to the previous page.
Go to the next page. Go back to the fax lis t.
d Press .
How to print all faxes in the list 5
a Press (Fax).
b Press Received Faxes. c Press Print/Delete. d Do one of the following:
Press Print All(New Faxes) to
print all faxes you have not yet viewed.
Press Print All(Old Faxes) to
print all faxe s you hav e view ed.
e Press .
How to delete all f axe s in the list 5
a Press (Fax).
b Press Received Faxes.
How to print a fax 5
a Press (Fax).
b Press Received Faxes. c Press the fax you want. d Press Start.
e Press .
c Press Print/Delete. d Do one of the following:
Press Delete All(New Faxes) to
delete all faxes you have not yet viewed.
Press Delete All(Old Faxes) to
delete all faxes you have viewed.
e Press Yes to confirm.
f Press .
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5

Turning off Fax Preview 5

a Press .
b Press (Fax Preview).
c Press Off. d Press Yes to confirm. e If there are faxes stored in the memory,
do one of the following:
If you do not want to print the stored
faxe s, pre s s Continue. Press Yes to confirm. Your f axes will
be deleted.
To print all the stored faxes, press
Print All Faxes Before Delete.
Receiving a fax
If you d o not wan t to tu rn off F a x
Preview, press Cancel.
f Press .
45
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6
IMPORTANT

Using PC-FAX 6

How to use PC-FAX 6

PC-Fax Receive (For Windows®only) 6

If you turn on the PC-Fax Receive feature your MFC will store received faxes in memory and send them to your computer automatically. You can then use your computer to view and store these faxes.
Even if you turn off your computer (at night or on the weekend, for example), your MFC will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear on the Touchscreen.
When you start your computer and the PC­Fax Receiving software runs, your MFC transfers your faxes to your computer automatically.
To transfer the received faxes you must have the PC-FAX Receiving software running on your PC.
Follow the instructions for the operating system you are using.
(Windows
Windows From the (Start) menu, select
All Programs > Brother > MFC-XXXX > PC-FAX Receiving > Receive. (XXXX is
your model name.)
®
XP, Windows Vista® and
®
7)
On your machine, complete the following steps:
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display Fax.
d Press Fax. e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive. g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive. i Press PC Fax Receive. j The Touchscreen shows a reminder to
start the PC-FAX Receiving program on your computer. If you have started the PC-FAX Re ceiv ing pr ogram, press OK. For more information about how to start the PC-FAX Receiving program, seeSoftware User's Gui de.
k Swipe up or down, or press a or b to
display <USB> or your computer name if the machine is connected to a network. Press <USB> or your computer name. Press OK.
(Windows
Click (Brother Utilities), and then click the drop-down list and select your
model name (if not already selected). Click PC-FAX Receive in the left navigation bar, and then click Receive.
46
®
8)
l Press Backup Print: On or
Backup Print: Off.
If you choose Backup Print: On, the machine will also print the fax at your machine so you will have a copy.
m Press .
Page 57
6
NOTE
• Before you can set up PC-Fax Receive you must install the MFL-Pro Suite software on your computer. Make sure your computer is connected and turned on (see Software User's Guide).
• If your machine has an error and is unable to print faxes from memory, you can use this setting to transfer your faxes to a computer (see Transferring your faxes or Fax Journal report on page 122).
• PC-Fax Receive is not supported in Mac OS.
Using PC-FAX

PC-FAX Send 6

The Brother PC-FAX feature lets you use your computer to send a document from an application as a standard fax. You can send a file created in any application on your computer as a PC-FAX. You can even attach a cover page (for more information, see Software User's Guide).
How to sen d a PC-FAX : 6
Contact your application vendor if you need more support.
a From your application select File, and
then Print. The Print dialog box will be displayed. (The steps may vary depending on your application.)
b Select the Brother PC-FAX v.3. c Click OK.
The Brother PC-FAX user interface will be displayed.
d Enter the recipient’s fax number using
your computer keyboard or by clicking the numeric keypad of the Brother PC-FAX user interface. You can also select a stored number from the Address Book.
e Click when using your
computer keyboard or the numeric keypad.
f Click Start.
Your document will be sent to the Brother machine and then faxed to the recipient.
47
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7
NOTE
2
1
1

Telephone and external devices 7

Connecting an external TAD

You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD answers a call, your ma ch in e will “ lis t e n” for the CNG (fax calling) tones sent by a sending fax machine. If it hears t he m it will take over th e call an d receive the fax. If it does not hear them, it will let your TAD take a voice message and the display will show Telephone.
The external TAD must answer within four rings (we recommend you set it to two rings). This is because your machine cannot hear the CNG tones until the external TAD has picked up the call. The sending machine will send CNG tones for only eight to ten seconds longer. We do not recommend using the toll saver feature on your external TAD if it needs more than four rings to activate it.
If you have problems receiving faxes, reduce the Ring Delay setting on your external TAD to one or two rings.

Connections 7

7
The external TAD must be connected as shown in the illustration below.
1TAD 2 Protective Cap
a Set your external TAD to one or two
rings. (The machine’s Ring Delay setting does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls. d Set the Receive Mode on your machine
to External TAD (see Using receive modes on page 40).
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Telephone and external devices
7
NOTE

Recordi ng an outgoing message (OGM) 7

a Record 5 seconds of silence at the
beginning of your message. This allows your machine time to l isten for fax tones.
b Limit your speaking to 20 seconds. c End your 20-second message by giving
your Remote Activation code for people sending manual faxes. For example: “After the beep, leave a message or press l51 and Start to send a fax.”
• You must turn the Remote Codes setting to On to use the Remote Activation code l51 (see Using Remote Codes on page 51).
• We recommend beginning your OGM with an initial 5 second silence because the machine may not hear the fax tones over a voice. You may try leaving out this pause, but if your machine has trouble receiving faxes, then you should re-record the OGM to include it.

Multi-line connections (PABX) 7

Most offices use a central telephone system. Brother recommends that all our Fax/MFC machines be connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.
While it is often relatively simple to connect a fax machine to a PABX (Pri va te Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.
Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.
49
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Chapter 7
NOTE
NOTE

External and ex tension telephones 7

You must turn the Remote Codes setting to on to use the Remote Activation Code l51 and Remote Deactivation Code #51 (see Using Remote Codes on page 51).

Connecting an external or extension telephone 7

You can connect a separate telephone directly to your machine as shown in the diagram below.
1
2

Operation from external or extension telephones 7

If you answer a fax call on an extension telephone, or an external telephone that is correctly connected to the machine into the correct socket on the machine , you can make your machine take the call by using the Remote Activation code. When you press the Remote Activat ion c ode l51 the machine starts to receive the fax.
If you answer a call and no one is on the line: You should assume that you’re receiving a
manual fax. Press l51 and wait for the chirp or until the
Touchscreen shows Receiving, and then hang up.
You can also use the Fax Detect feature to make your machine automatically take the call (see Fax D et e ct on page 42).
3
1 Extension telephone 2 External telephone 3 Protective Cap
50

For Fax/Tel mode only 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (fast double-ringing) to alert you to pick up a voice call.
Lift the external telephone’s handset, and then press Pickup to answer.
If you are at an extension telephone, you will need to lift the handset during the F/T Ring Time and then press #51 between the fast double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l51.
Page 61
Telephone and external devices
7
NOTE

Using a non-Brother cordless external handset 7

If your non-Brother cordless telephone is connected to the telephone line cord (see page 50) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
If you let the m a ch in e a ns w e r fir s t , yo u w ill have to go to the machine so you can press Pickup to transfer the call to the cordless handset.
• If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers 0-9, l, #.
• Remote Codes might not work with some telephone systems.
• Not all brands of cordless telephones are compatible for use with your machine.

Using Remote Codes 7

Remote Activation Code 7
If you answer a fax call on an external or extension telephone, you can tell your machine to receive it by pressing the Remote Activation Code l51. Wait for the chirping sounds then replace the handset (see Fax Detect on page 42). Your caller will have to press Start to send the fax.
If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Fax Start and then pressing Receive.
Remote Deactivation Code 7
If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T ring (fast double-ring) after the initial ri ng del ay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).
If the machine answers a voice call and fast double-rings for you to take over, you can take the call at the external telephone by pressing Pickup.
51
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Chapter 7
Turning on the Remote Codes 7
You must turn the Remote Codes setting to On to use the Remote Activation Code and Remote Deactivation Code.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display Fax.
d Press Fax. e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive. g Swipe up or down, or press a or b to
display Remote Codes.
h Press Remote Codes. i Press Remote Codes. j Press On.
k If you do not want t o change the Remote
Activation Code, press on the Touchscreen.
l Press .
Changing the Remote Codes 7
The preset Remote Activation Code is l51. The pr eset Remote D eacti vatio n Code is #51. If you are always disconnected when accessing your External TAD, try changing the three-digit remote codes, for example ### and 555.
a Press .
b Press All Settings. c Swipe up or down, or press a or b to
display Fax.
d Press Fax. e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive. g Swipe up or down, or press a or b to
display Remote Codes.
h Press Remote Codes. i Do one of the following:
If you want to change the
Remote Activation Code, press Act.Code. Enter the new code, and then press OK.
If you want to change the
Remote Deactivation Code, press Deact.Code. Enter the new code, and then press OK.
If you do not want to change the
Codes, go to step j.
If you want to turn the Remote Codes
On or Off, press Remote Codes. Press On or Off.
52
j Press .
Page 63
8
8

Dialling and storing numbers 8

How to dial 8

You can dial in any of the following ways.

Manual dialling 8

a Load your document. b Do one of the following:
Whe n Fa x Prev ie w is se t to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and Sending Faxes.
c Press all digits of the fax number.

Dialing from the Address Book 8

a Load your document.
b Press (Fax).
c Press Address Book. d Do one of the following:
Swipe up or down, or press a or b to
display the number you want.
Press , and then enter the first
letter of the name and press OK.
e Press the number or the name you want. f To send a fax, press Apply. g Press Fax Start.
The machine scans and sends the fax.
d Press Fax Start.

Fax redial 8

If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.
Redial only works if you dialled from the machine.
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Chapter 8
NOTE

Tone or Pulse 8

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.
a Press Hook. b Press # on the machine’s control panel.
Any digits dialed after this will send tone signals. When you have finished with the call, the machine will return to the Pulse dialing service.

Storing numbers 8

You can set up your machine to do the following types of easy dialling: Address Book and Groups for broadcasting faxes. When you dial an Address Book number, the Touchscreen shows the number.
If you lose electrical power, the Address Book numbers that are in the memory will not be lost.

Storing a pause 8

Press Pause to insert a 3.5-second pause between numbers. You can press Pause as many times as needed to increase the length of the pause.

Storing Address Book numbers 8

You can store up to 200 Addresses with a name.
a Press (Fax).
b Press Address Book. c Press Edit. d Press Add New Address. e Press Name. f Enter the name using the keyboard on
the Touchscreen (up to 20 characters). (To help you enter letters, see Entering text on page 204.) Press OK.
g Press pinyin.
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Dialling and storing numbers
8
NOTE
h Enter the pinyin using the keyboard on
the Touchscreen (up to 20 characters). (To help you enter letters, see Entering text on p age 204.) Press OK.
i Press Address. j Enter the fax or telephone number using
the keyboard on the Touchscreen (up to 20 digits). Press OK.
If you downloaded Internet Fax:
If you want to store an E-mail address to use with Internet Fax or Scan to E-mail
server, press and enter the E-mail address (see Entering text on page 204),
and press OK.
k Press OK. l Do one of the following:
To store another Address Book
number, repeat steps c - l.
To finish storing numbers, press .

Changing Address Book names or numbers 8

You can change or delete an Address Book name or number that has already been stored.
If the stored number has a scheduled job, such as a delayed fax or a fax forwarding number, it will be dimmed on the Touchscreen. You cannot select the number to make changes or to delete it unless you first cancel the scheduled job (see Advanced User's Guide, Checking and cancelling waiting jobs).
a Press (Fax).
b Press Address Book. c Press Edit. d Do one of the following:
Press Change to edit the names or
numbers. Go to step e.
Press Delete to displ a y Delete.
Delete numbers by pressing them to display a red check mark.
Press OK. Press Yes to confirm. Go to step i.
e Swipe up or down, or press a or b to
display the number you want.
f Press the number you want. g Do the following:
To change the name, press Name.
Enter the new name (up to 20 characters) using the keyboard on the Touchscreen. (To help you enter letters, se e Entering text on page 204).
Press OK.
55
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Chapter 8
NOTE
To change the pinyin, press pinyin.
Enter the new pinyin (up to 20 characters) using the keyboard on the Touchscreen. (To help you enter letters, see En tering te x t on page 204).
To change the fax or telephone
number, press Address. Enter the new fax or telephone number (up to 20 digits) using the keyboard on the Touchscreen.
Press OK.
How to change the stored name or number:
To change a character, press d or c to position the cursor to highlight the
incorrect character, and then press . Enter the new character or number.
h Press OK to finish.
To change another Address Book number, repeat steps c - h.
i Press .
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9
9
1

Making copies 9

How to copy 9

The following steps show the basic copy operation.
a Do one of the following to load your
document:
Place the document face u p in the
ADF (see Using the automatic document feeder (ADF) on page 34).
Load your document face down on
the scanner glass (see Using the scanner glass on page 35).
b Press the Copy button on the
Touchscreen.
The Touchscreen shows

Stop copying 9

To stop copying, press .

Copy preset settings 9

You can copy with a variety of settings that are already set up for you in the machine simply by pressing t hem.
The following preset settings are available.
ReceiptNormal2in1(ID)2in12-sided(12) 2-sided(22)
(MFC-9340CDW)
Paper Save
a Load your document.
b Press (Copy).
c Swipe left or right to display Receipt,
Normal, 2in1(ID), 2in1, 2-sided(12), 2-sided(22) or Paper Save.
d Enter the number of copies you want. e Do one of the following:
1 No. of Copies
You can enter the number of cop ies by using the dial pad.
c For multiple copies, enter the two-digit
number (up to 99).
d Press Colour Start or Mono Start.
To change more settings, go to
step f.
If you have finished changing
settings, go to ste p i.
f Press Options. g Swipe up or down, or press a or b to
display the available settings, and then press the setting you want.
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Chapter 9
NOTE
h Swipe up or down, or press a or b to
display the available options, and then press your new option. Repeat steps g and h for each setting you want. If you have finished changing the settings, press OK.
Save the settings as a Shortcut by pressing Save as Shortcut.
i Press Colour Start or Mono Start.

Copy Options 9

You can change the following copy settings. Press Copy and then press Options. Swipe up or down, or press a or b to scroll through the copy settings. When the setting you want is displayed, press it and choose your option. When you have finished changing the options, press OK.
(Advanced User's Guide)
For more information about changing the following settings, see Advanced User's Guide: Copy settings:
QualityEnlarge/ReduceDensityContrastStack/SortPage Layout2in1(ID)Colour Adjust2-sided Copy2–sided Copy Page Layout
(MFC-9340CDW)
Remove Background ColourSave as Shortcut
58
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10
NOTE
NOTE
Printing data from a USB Flash
2
1
10
memory drive or di git al camera supporting mass storage (For MFC-9340CDW)
With the Direct Print feature, you do not need a computer to print data. You can print by just plugging your USB Flash memory drive into the machine’s USB direct interface. You can also connect and print directly from a camera set to USB mass storage mode.
You can use a USB Flash Memory Drive that has the following specifications:
USB Class USB Mass Storage Cla ss USB Mass Storage
Sub Class Transfer protocol Bulk transfer Only
1
Format Sector size Max. 4096 Byte Encryption Encrypted devices are
SCSI or SFF-8070i
FAT12/FAT16/FAT32
not supported.
a From the menu bar of an application,
click File, then Print.
b Choose
Brother MFC-XXXX Printer (1) and check the Print to file box (2). Click Print.
10
1
NTFS format is not sup po rte d.
• Some USB Flash memory drives may not work with the machine.
• If your camera is in PictBridge mode, you cannot print data. See the documentation supplied with your camera to switch from PictBridge mode to mass storage mode.

Creating a PRN file for direct printing

The screens in this section may vary depending on your application and operating system.
c Choose the folder you want to save the
file to and enter the file name if prompted.
If you are prompted for a file name only, you can also specify the folder you want to save the file in by entering the directory name. For example: C:\Temp\FileName.prn
If a USB Flash memory drive is
10
connected to your computer, you can save the file directly to the USB Flash memory dr iv e .
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Chapter 10
NOTE
NOTE
1
1

Printing data directly from the USB Flash memory drive or digital camera supporting mass storage

• Make sure your digital camera is turned on.
• Your digital camera must be switched from PictBridge mode to mass storage mode.
a Connect your USB Flash memory drive
or digital camera to the USB direct interface (1) on the front of t he machine. The Touchscreen will automatically show the USB memory menu to confirm the intended use of the USB devices.
10
60
• If an error occurs, the USB memory menu will not appear on the Touchscreen.
• When the machine is in Deep Sleep mode, the Touchscreen does not show any information even if you connect a USB flash memory drive to the USB direct interface. Press the Touchscreen to wake up the machine.
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Printing data from a USB Flash mem ory drive or digita l camera suppor ting mass storage (For MFC-9340CDW )
10
NOTE
NOTE
NOTE
IMPORTANT
b Press Direct Print.
If your machine has been set to Secure Function Lock On, you may not be able to access Direct Pri nt (see Advanced User's Guide: Switching Users).
c Swipe up or down, or press a or b to
choose the folder name and file name you want. If you have selected the folder name, swipe up or down, or press a or b to choose the file name you want.
If you want to print an index of the files, press Index Print on the Touchscreen. Press Colour Start or Mono Start to print the data.
d Do one of the following:
Press Print Settings. Go to
step e.
If you do not want to change the
current settings, go to step h.
g Do one of the following:
To change another setting, repeat
step e.
If you do not want to change other
settings, press OK and go to step h.
h Enter the number of copies you want
using the touchpanel.
i Press Colour Start or Mono Start
to print the data.
j Press .
• To prevent damage to your machine, DO NOT connect any device other than a digital camera or USB Flash memory drive to the USB direct interface.
• DO NOT remove the USB Flash memory drive or digital camera from the USB direct interface until the machine has finished printing.
e Swipe up or down, or press a or b to
display the setting you want.
f Press the option you want.
• You can choose the following settings:
Paper Type Paper Size Multiple Page Orientation 2-sided Collate Print Quality PDF Option
• Depending on the file type, some of these settings may not appear.
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Chapter 10

Changin g the defa ult se tti ngs for direct print 10

You can change the default settings for Direct Print.
a Connect your USB Flash memory drive
or digital camera to the USB direct interface on the front of the machine.
b Press Direct Print. c Press DefaultSettings. d Swipe up or down, or press a or b to
display the setting you want. Press the setting.
e Press the new option you want. Repeat
steps d and e for each setting you want to change.
f Press OK.
g Press .
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11

How to print from a compu ter 11

11

Printing a document 11

The machine can receive data from your computer and print it. To print from a computer, you must install the printer driver.
(For more information about printer driver settings, see Software User's Guide)
a Install the Brother printer driver from the
CD-ROM (see Quick Setup Guide).
b From your application, choose the Print
command.
c Choose the name of your machine in the
Print dialog box and click Properties (or Preferences, depending on the application you are using).
d Choose the settings you want to change
in the Properties dialog box, and then click OK.
Paper SizeOrientationCopiesMedia TypePrint QualityColor / M onoDocument TypeMultiple Page2-sided / BookletPaper Source
e Click Print t o begin printing.
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How to scan to a computer 12

12

Before scanning 12

To use the machine as a scanner, install a scanner driver. If the machine is on a network, configure it with a TCP/IP address.
Install the scanner drivers from the CD-ROM (see Quick Setup Guide: Install MFL-Pro Suite).Configure the machine with a TCP/IP address if network scanning does not work
(see Software User's Guide).
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How to sc a n to a co mp u ter
12
NOTE

Scanning a document as a PDF file using ControlCenter4 (Windows®) 12

(For Macintosh users, see Software User's Guide.)
The screens on your computer may vary depending on your model.
ControlCenter4 is a software utility that lets you quickly and easily access the applications you use most often. Using ControlCenter4 eliminates the need to manually launch specific applications . You can use ControlCenter4 on your computer.
a Load your document (see How to load documents on page 34). b Follow the instructions for the operating system you are using.
(Windows®XP, Windows Vista® and Windows® 7)
Open ControlCenter4 by clicking (Start) > All Programs > Brother > XXX-XXXX (where XXX-XXXX is your model name) > ControlCenter4. The Cont rolCen ter4 application will open.
(Windows
Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click SCAN in the left navigation bar, and then click
ControlCenter4. The ControlCenter4 application will open.
c If the ControlCenter4 Mode screen appears, choose the Advanced Mode and then click OK.
®
8)
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Chapter 12
d Make sure the machine you want to use is selected from the Model drop-down list. e Click File.
f Press Scan.
The machine starts the scanning process. The folder where the scanned data is saved will open automatically.
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How to sc a n to a co mp u ter
12

How to scan a document as a PDF file using the Touchscreen 12

a Load your document (see How to load documents on page 34). b Press Scan.
c Swipe left or right to display to File.
will be displayed in the centre of the Touchscreen highlighted in blue.
d Press OK.
When the machine is connected to a network, press the computer name. Do one of the following:
 If you want to use the default settings, go to step i.  If you want to change the default settings, go to step e.
e Press Options. f Press Set with Touch Panel.
Press On.
g Choose the settings for 2-sided Scan
Scan Size and Remove Background Colour as needed.
1
, Scan Type, Resolution, File Type,
h Press OK. i Press Start.
The machine starts the scanning process.
1
MFC-9340CDW
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Chapter 12
NOTE
The following scan modes are available.
to USB (MFC-9340CDW)
®
to Network (Windows
)
to FTP
to E-mail Server
to E-mail
to Image
to OCR
to File
1
WS Scan
1
Windows® users only (Windows Vista® SP2 or later, Windows® 7 and Windows® 8) (See Software User's Guide.)
(Web Services Scan)
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A
NOTE
Routine ma in tenance A
A

Replacing the consumable items A

You must replace the consumable items when the machine indicates that the life of the consumable is over. You can replace the following consumable item s by yourself:
Using non-Brother supplies may affect the print quality, hardware performance, and machine reliability.
The drum unit and toner cartridge are two separate consumables. Make sure both are installed as an assembly. If the toner cartridge is placed in the machine without the drum unit, the message Drum ! may be displayed.
Toner cartridge Drum unit
See Replacing the toner cartridges on page 73. Model Name: TN-281BK, TN-285C, TN-28 5M,
TN-285Y
See Replacing the dru m units on page 80. Model Name: DR-281CL (4 pc. drum set) or
DR-281CL-BK, DR-281CL-CMY (si ngle drums)
Belt unit Waste toner b o x
See Replacing the belt unit on page 86. Model Name: BU-220CL
See Replacing the waste toner box on page 90. Model Name: WT-220CL
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The messages in the table appear on the Touchscreen in Ready mode. These messages provide advanced warnings to replace the consumable items before they reach end of life. To avoid any inconvenience, you may want to buy spare consumable items before the machine stops printing.
Touchscreen messages
Toner Lo w Prepare New
Toner Cartridge.
Drum End SoonX
Consumable item to prepare
Toner cartridge
BK = Black C = Cyan M = Magenta Y = Yellow
1 Drum unit
Approximate life How to replace Mode l name
<Black> 2,500 pages
<Cyan, Magenta, Yellow>
2,200 pages 15,000 pages
X = BK, C, M, Y BK = Black C = Cyan M = Magenta Y = Yellow
Belt End Soon Belt unit WT Box End Soon
1
A4 or Let ter size single-si ded pages.
2
Approx. cartridge yield is declared in accord ance with ISO/IEC 19798.
3
1 page per job
4
Drum life is approximate and may vary by type of use.
Waste toner box
50,000 pages 50,000 pages
See page 73. TN-281BK
12
12
134
See page 81. 4 Drum units:
1
See page 86. BU-220CL
1
See page 90. WT-220CL
TN-285C TN-285M TN-285Y
DR-281CL
1 Drum unit: DR-281CL-BK DR-281CL-CMY
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Routine maintena nce
A
You must clean the machine regularly and replace the consumable items when the messages in the table are displayed on the Touchscreen.
Touchscreen messages
Replace Toner
Consumable item to replace
Toner cartridge The Touchscreen
shows the toner cartridge colour that you must replace.
BK = Black C = Cyan M = Magenta Y = Yellow
Replace DrumX
Drum unit
X = BK, C, M, Y BK = Black C = Cyan M = Magenta
Y = Yellow Drum Stop Drum unit Replac e Be lt Belt unit
Replac e WT Box Waste toner box Replac e Fu se r Fuser unit
Replac e PF kit Paper feeding kit
Approximate life How to replace Model name
<Black> 2,500 pages
12
<Cyan, Magenta, Yellow>
2,200 pages
12
15,000 pages
See page 73. TN-281BK
134
See page 81. 4 Drum units:
TN-285C TN-285M TN-285Y
DR-281CL
1 Drum unit: DR-281CL-BK DR-281CL-CMY
1
50,000 pages 50,000 pages 50,000 pages
See page 86. BU-220CL
1
See page 90. WT-220CL
1
Contact Brother cust omer service or your local Brother dealer for a replacement fuser unit.
1
50,000 pages
Contact Brother cust omer service or your local Brother dealer for a replacement paper feeding kit.
1
A4 or Letter size si ngle-si ded pages.
2
Approx. cartridge yield is declared in accor dance with ISO/IEC 19798.
3
1 page per job
4
Drum life is approximate and may vary by type of use.
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NOTE
• Discard used consumable items according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. Be sure to reseal the cons u mable items ti g htl y so that the mat er ial in s ide does not sp ill.
• We recommend placing used consumable items on a piece of paper to prevent accidentally spilling or scattering the material inside.
• If you use paper that is not a direct equivalent for the recommended paper, the life of consumable items and machine parts may be reduced.
• The projected life for each of the toner cartridges is based on ISO/ICE 19798. Freque ncy of replacement will vary depending on the print volume, percentage of coverage, types of media used, and powering on/off the machine.
• Frequency of replacement consumables except ton er cartri dges w ill v ary depending on the print volume, types of media used, and powering on/off the machine.
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Routine maintena nce
A
NOTE

Replacing the toner cartridges A

Model Name: TN-281BK, TN-285C, TN-285M, TN-285Y
The toner cartridge can print approximately 2,500 pages pages
page count will vary depending on your average type of document.
When a toner cartridge is running low, the Touchscreen shows Toner Low.
The toner cartridges that come supplied with the machine must be replaced after
approximately 2,500 pages approximately 2,200 pages
Magenta, Yellow).
1
Approx. cartridge yield is declared in accordance with ISO/IEC 19798.
• The indication of remaining toner life will vary depending on the types of documents printed and customer’s usage.
• It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning.
1
(Black) or approximately 2,200
1
(Cyan, Magenta, Yellow). Actual
1
(Black) or
1
(Cyan,
Toner Low A
If the Touchscreen shows Toner Low, buy a new toner cartridge for the colour indicated on the Touchscreen and have it ready before you get a Replace Toner message.
Replace Toner A
When the Touchscreen shows Replace Toner the machine will stop printing until you replace the toner cartridge.
The Touchscreen shows the toner cartridge colour that you must replace. (BK=Black, C=Cyan, M=Magenta, Y=Y ello w ).
A new Brother Original toner cartridge will reset the Replace Toner message.
• To ensure high quality printing, we recommend that you use only Brother Original toner cartridges. When you want to buy toner cartridges, contact Brother customer service or your local Brother dealer.
• We recommend that you clean the machine when you replace the toner cartridge (see Cleaning and Checking the machine on page 95).
• DO NOT unpack the new toner cartridge until you are ready to install it.
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Replacing the toner cartridges A
WARNING
a Make sure the machine is turned on. b Open the top cover until it locks in the
open position.
c Remove the toner cartridge and drum
unit assembly for the colour shown on the Touchscreen.
HOT SURFACE
After you have just used the machine, some intern a l pa rts o f th e ma c hine will be extremely hot. Wait for the machine to cool down before you touch the internal parts.
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A
IMPORTANT
• We recommend that you place the toner
WARNING
cartridge and drum unit assembly on a clean, flat surface with disposable paper underneath it in case you accidentally spill or scatter toner.
• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.
Routine maintena nce
d Push down the green lock lever and take
the toner cartridge out of the drum unit.
• DO NOT put a toner cartridge or a toner cartridge and drum unit assembly into a fire. It could explode, resulting in injuries.
• DO NOT use flammable substances, any type of spray, or an organic solvent/liquid containing alcohol or ammonia to clean the inside or outside of the product. Doing so could cause a fire or electrical shock. Instead, use only a dry, lint-free cloth.
(See Product Safety Guide: General precautions.)
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IMPORTANT
• Handle the toner cartridge carefully. If
NOTE
toner scatters on your hands or clothes, immediately wipe or wash it off with cold water.
• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
<Toner cartridge>
<Drum unit>
• Be sure to seal up the used toner cartridge tightly in a bag so that toner powder does not spill out of the cartridge.
• Discard used consumable items according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. Be sure to reseal the consumable items tightly so that the material inside does not spill.
• We recommend that you place the toner cartridge on a clean, flat, level, stable surface with disposable paper underneath it in case you accidentally spill or scatter toner.
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Routine maintena nce
A
IMPORTANT
IMPORTANT
e Unpack the new toner cartridge. Hold
the cartridge level with both hands and gently shake it from side to side several times to spread the toner evenly inside the cartridge.
• Unpack the toner cartridge just before you put it in the machine. If a toner cartridge is left unpacked for a long time, the toner life will be shortened.
• If an unpacked drum unit is placed in direct sunlight (or room light for long periods of time), the unit may be damaged.
• Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with Brother Original toner cartridges. Brother cannot guarantee this optimum performance if toner or toner cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than Brother Original cartridges with this machine, or the refilling of empty cartridges with toner from other sources. If damage is caused to the drum unit or other parts of this machine as a result of the use of toner or toner cartridges other than Brother Original products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result may not be covered by the warranty.
f Pull off the protective cover.
Put the new toner cartridge in the drum unit immediately after you remove its protective cover. To prevent any degradation to the print quality, DO NOT touch the shaded parts shown in the illustrations.
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g Put the new toner cartridge firmly into
NOTE
NOTE
NOTE
1
the drum unit until you hear it lock into place. If you put it in correctly, the green lock lever on t he dru m u nit w ill lift automatically.
h Clean the corona wire inside the drum
unit by gently sliding the green tab from left to right and right to left several times.
Make sure you put the toner cartridge in correctly or it may separate from the drum unit.
78
Be sure to return the tab to the Home position (a) (1). The arrow on the tab must be aligned with the arrow on the drum unit. If it is not, printed pages may have a vertical stripe.
i Repeat step c and step h to clean
each of three remaining corona wires.
When cleaning the corona wires, you do not have to remove the toner cartridge from the drum unit.
Page 89
Routine maintena nce
A
NOTE
BK C
M Y
j Slide each toner cartridge and drum unit
assembly into the machine. Make sure you match the toner cartridge colour to the same colour label on the machine.
k Close the top cover of the machine.
After replacing a toner cartridge, DO NOT turn off the machine or open the top cover until the Touchscreen clears the Please wait. message and returns to Ready mode.
BK = Black, C = Cyan, M = Magenta, Y= Yellow
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Repla cin g the dr u m un its A

IMPORTANT
Model Name: DR-281CL 4 pc. Drum Set or single drum units DR-281CL-BK, DR-281CL-CMY
A new drum unit can print approximately 15,000 A4 or Letter size single-sided pages.
DR-281CL Drum Set contains four drum units, one Black (DR-281CL-BK) and three Colour (DR-281CL-CMY).
DR-281CL-BK contains one Black drum. DR-281CL-CMY contains one Colour drum.
Drum wear and tear occurs due to general use, rotation of the drum and interaction with paper, toner and other materials in the paper path. In designing this product, Brother decided to use the number of rotations of the drum as a reasonable determinant of the drum life. When a drum reaches the factory­established rotation limit corresponding to the rated page yield, the product’s Touchscreen LCD will advise you to replace the applicable drum(s). The product will continue to function; however, print quality may not be optimal.
As the drums rotate in unison during the various stages of operation (regardless of whether toner is deposited on the page) and because damage to a single drum unit is not likely, you must replace all of the drums at once (unless you replaced an individual drum [DR-281CL-BK for Black and DR-281CL-CMY for Colour] for reasons other than reaching its rated life). For your convenience, Brother sells the drum units as a set of four (DR-281CL).
For best performance, use a Brother Original drum unit and Brother Original toner units. Printing with a third-party drum unit or toner unit may reduce not only the print quality but also the quality and life of the machine itself. Warranty coverage may not apply to problems caused by the use of a third-party drum or toner unit.
Drum ! A
The corona wires are dirty. Clean the corona wir es i n t he f our dru m un its (s ee Cleaning the corona wires on page 99).
If you cleaned the corona wires and the Drum ! error is st il l d is pla y ed on the Touchscreen, then the drum unit is at the end of its life. Replace the drum units with a new set.
Drum End SoonX A
If only a specified drum is near the end of its life, the Touchscreen shows the Drum End SoonX message. The X indicates the drum unit colour that is near the end of its life. (BK=Black, C=Cyan, M=Magenta, Y=Yellow ). We recommend you keep Brother Original drum units ready for installation. Buy a new drum unit DR-281CL-BK (for Black) or a DR-281CL-CMY (for either C, M, Y colour) and have it ready before you get a Replace DrumX message.
Replace DrumX A
If only a specified drum needs to be replaced, the Touchscreen shows the Replace DrumX message. The X indicates the drum unit colour that you must replace. (BK=Black, C=Cyan, M=Magenta, Y=Yellow )
The drum unit has exceeded its rated life. Replace the drum unit with a new one. We recommend a Brother Original drum unit be installe d at thi s t im e .
When you replace the drum unit with a new one, you must reset the drum counter. Instructions of how to do this can be found in the box your new drum unit came in.
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Routine maintena nce
A
IMPORTANT
Drum Stop A
We cannot guarantee the print quality. Replace the drum unit with a new one. We recommend a Brother Original drum unit be installed at this time.
When you replace the drum unit with a new one, you must reset the drum counter. Instructions of how to do this can be found in the box your new drum unit came in.
Replacing the drum units A
• While removing the drum unit, handle it carefully because it may contain toner. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once.
• Every time you replace the drum unit, clean the inside of the machine (see Cleaning and Checking the machine on page 95).
• DO NOT unpack the new drum unit until you are ready to install it. Exposure to direct sunlight (or room light for long periods of time) may damage the drum unit.
a Mak e sure the mac hine is turned on . b Open the top cover until it locks in th e
open position.
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c Remove the toner cartridge and drum
WARNING
IMPORTANT
unit assembly for the colour shown on the Touchscreen.
HOT SURFACE
After you have just used the machine, some internal p ar ts o f the mac h ine will be extremely hot. Wait for the machine to cool down before you touch the internal parts.
• We recommend that you place the toner cartridge and drum unit assembly on a clean, flat surface with disposable paper underneath it in case you accidentally spill or scatter toner.
• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.
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A
d Push down the green lock lever and take
WARNING
IMPORTANT
the toner cartridge out of the drum unit.
Routine maintena nce
• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water.
• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
<Toner cartridge>
• DO NOT put a toner cartridge or a toner cartridge and drum unit assembly into a fire. It could explode, resulting in injuries.
• DO NOT use flammable substances, any type of spray, or an organic solvent/liquid containing alcohol or ammonia to clean the inside or outside of the product. Doing so could cause a fire or electrical shock. Instead, use only a dry, lint-free cloth.
(See Product Safety Guide: General precautions.)
<Drum unit>
• We recommend that you place the toner cartridge on a clean, flat, level, stable surface with disposable paper underneath it in case you accidentally spill or scatter toner.
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NOTE
• Be sure to seal up the used drum unit
NOTE
tightly in a bag so that toner powder does not spill ou t of the drum unit .
• Discard used consumable items according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office. Be sure to reseal the consumable items tightly so that the material inside does not spill.
e Unpack the new drum unit. f Pull off the protective cover.
g Put the toner cartridge firmly into the
new drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever will lift automatically.
Make sure you put the toner cartridge in correctly or it may separate from the drum unit.
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Page 95
Routine maintena nce
A
NOTE
NOTE
1
BK C
M Y
h Clean the corona wire inside the drum
unit by gently sliding the green tab from left to right and right to left several times.
j Slide each toner cartridge and drum unit
assembly into the machi ne. Make sure you match the toner cartridge colour to the same colour label on the machine.
Be su r e to r e turn th e ta b to the Home position (a) (1). The arrow on the tab must be aligned with the arrow on the drum unit. If it is not, printed pages may have a vertical stripe.
i Repeat step c and step h to clean
each of the three remaining corona wires.
When cleaning the corona wires, you do not have to remove the toner cartridge from the drum unit.
BK = Black, C = Cyan, M = Magenta, Y= Yellow
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Page 96
k Close the top cover of the machine.
IMPORTANT

Replacing the belt unit A

l When you replace the drum unit with a
new one, you must reset the drum counter. Instructions of how to do this can be found in the box your new drum unit came in.
Model name: BU-220CL A new belt unit can print approximately
50,000 A4 or Letter size single-sided pages.
Replace Belt A
When the Replace Belt message appears on the Touchscreen, you must replace the belt unit.
When you replace the belt unit with a new one, you must reset the belt unit counter. Instructions of how to do this can be found in the box your new belt unit came in.
• DO NOT touch the surface of the belt unit. If you touch it, it could decrease print quality.
• Damage caused by incorrect handling of the belt unit may void your warranty.
a Make sure the machine is turned on. b Open the top cover until it locks in the
open position.
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A
c Remove all of the toner cartridge and
WARNING
IMPORTANT
drum unit assemblies.
HOT SURFACE
After you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the machine to cool down before you touch the internal parts.
Routine maintena nce
• We recommend that you place the toner cartridge and drum unit assemblies on a clean, flat surface with disposable paper underneath them in case you accidentally spill or scatter toner.
• To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.
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Page 98
d Hold the green handle of the belt unit
IMPORTANT
and lift the belt unit up, and then pull it out.
e Unpack the new belt unit and put the
new belt unit in the machine.
To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
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Page 99
Routine maintena nce
A
BK C
M Y
f Slide each toner cartridge and drum unit
assembly into the machine, making sure you match the toner cartridge colours to the same colour labels on the machine.
g Close the top cover of the machine. h When you replace the belt unit with a
new one, you must reset the belt unit counter. Instructions of how to do this can be found in the box your new belt unit came in.
BK = Black, C = Cyan, M = Magenta, Y= Yellow
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Replacing the waste toner
WARNING
box A
Model name: WT-220CL The life of a waste toner box is approximately
50,000 A4 or Letter size single-sided pages.
WT Box End Soon A
If the Touchscreen shows WT Box End Soon, it means the waste toner box is near the end of i ts life. Buy a new waste toner box and have it ready before you get a Replace WT Box message.
c Remove all of the toner cartridge and
drum unit assemblies.
Replace WT Box A
When the Replace WT Box message appears on the Touchscreen, you must replace the waste toner box.
a Make sure the machine is turned on. b Open the top cover until it locks in the
open position.
HOT SURFACE
After you have just used the machine, some intern a l pa rts o f th e ma c hine will be extremely hot. Wait for the machine to cool down before you touch the internal parts.
90
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