Brother MFC-9340CDW, MFC-9140CDN User Manual

Basic User’s Guide

MFC-9140CDN MFC-9340CDW

Version 0

CHN-ENG

To create a better environment

Please cooperate Firstly, thank you very much indeed for using our Brother products! Brother focuses on the earth environment concerned. And make a basic

policy which is to concern about the earth environment, including any workflow from product development to discard. The local citizen should be responsible for local society and its environment during these environment protection activities.

Therefore, we hope you'll take part in this environment plan, and pay attention to environment protection points as below while discarding used consumables.

1 Please deliver the used package materials to relevant waste

disposaloffice for recycle.

2 When you discard used consumables, please follow and carry on

relevant local regulations properly.

3 When the machine need replacing parts for the maintenance and repair,

please discard used circuit boards, used electrical parts and products as disposed electrical materials.

4 The power consumption is 0 W after you turn off the machine and unplug

it from the AC outlet.

5 Some parts in the machine can be used on the same series model

machines which are produced in the same factory.

Note: If you want to replace the parts, please contact Brother Authorize Service Centers.

CHINA ENVIRONMENTAL LABELLING NOTICE

1 Machines with an LWAd > 63.0 dB(A) are recommended to be set up in

separate rooms due to their noise emissions. 2 The machine can use recycled paper. 3 Ensure that during use the machine is used in a well ventilated area. 4 Brother will accept machines and consumables for recycling. For details

of the return scheme please refer to the webpage

http://www.brother.cn/company/info/declaration/ 20090304.html.

User’s Guides and where do I find them?

Which Gui de? What’s in it? Where is it?

Product Safety Guide

Quick Setup Guide Follow the instructions for setting up your

Basic User's Guide Learn the basic Fax, Copy, Scan and Di rect

Advanced User's Guide

Software User's Guide

Network User's Guide

Read this Guid e fir st . R e ad th e Sa fety Instruct ions before you set up you r machine. See this Guide for trademarks and legal limitations.

machine and installing the drivers and software for the operating system and connection ty pe you are using.

Print operations and how to replace consumable s. See t roubleshooting tips.

Learn more advanced operations: Fax, Copy, securi ty f eatur es, pr inti ng reports a nd performing r outine maintenance.

Follow these instructions for Printi ng, Scanning, Network Scanning, Remote Setup, PC-Fax, and using the Brother ControlCenter utility.

This Guide provi des useful information about wired and wireless network settings and security settings using the Brother machine. You can also find supported protocol in for m ation for your machine and detailed troubleshooting tips.

For Chinese: Printed / In the box

For English: PDF fil e / CD-RO M / In the box

For Chinese: Printed / In the box

For English: PDF fil e / CD-RO M / In the box

For Chinese: Printed / In the box

For English: PDF fil e / CD-RO M / In the box

PDF fil e / CD-RO M / In the box

HTML file / CD-ROM / In the box

PDF fil e / CD-RO M / In the box

Wi-Fi Direct™ Guide

(MFC-9340CDW)

Google Cloud Print Guide

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides details on how to configure and use your Brother m achine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

This Guide provides details on how to configure your Bro ther mach ine to a Googl e account and use Goog le Cl oud Pri nt services for pri nting over the Internet .

This Guide provi des useful information about printing from your mobile device and scanning f rom y our Br other machi ne to your mobile device when connected on a Wi-Fi network.

PDF fil e / Broth e r Solu tions

Center

PDF fil e / Broth e r Solu tions

Center

PDF fil e / Broth e r Solu tions

Center

Which Guide? What’s in it? Where is it?

AirPrint Guide This Guide provides information for using

AirPrint to print from OS X v10.7.x , 10. 8.x and your iPhone, iPod touch, iPad, or other iOS device to y our Brother machine without installing a pri nter driver.

Visit us at http://solutions.brother.com/.

PDF file / Brother Solutions

Center

(Basic User’s Guide)

1 General information 1

Using the documenta tion..... .......... ......... .......... ................................. ......... .......... .1

Symbols and conventions used in the documentation ....................................1

Accessing Brother Utilities (Windows Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide .........................................................................................3

Viewing Documentation........... ......... ................................. .......... ......... .......... .3

How to access the User’s Guides for Advanced Feat ures ....................................5

Accessing Brother Support (Windows

Accessing Brother Support (Macintosh)................................................................6

Control panel overview..........................................................................................8

Touchscre en LCD............................................................................. ......... ....10

Setting the Ready screen ..............................................................................13

Basic Operati o n s..................... ................................................. .......... ......... ..14

Shortcut Settings.................................................................................................15

Adding Copy Shortcuts....... ......... .......... ......... .................................. ......... ....15

Adding Fax Shortcu ts ......... ................................. .......... ......... .......... .............15

Adding Scan Shortcuts..................... .......... ......... ................. ......... .......... ......16

Changing Shortcuts....................................................................................... 18

Editing Shortcut Names.................................................................................19

Deleting Sho r tcu ts ......... .................................................. ......... .......... ......... ..19

Recalling Shortcuts........................................................................................19

Volume settings................................................................................................... 20

Ring volume............... ......... .................................................................. .........20

Beeper volume .............................................................................................. 20

Speaker volume.............................................................................................20

8)..............................................................2

)................................................................6

2 Loading pa per 21

Loading paper and print media............................................................................21

Loading paper in the paper tray.....................................................................21

Loading paper in the manual feed slot ..........................................................23

Unscannable and unprintable areas..............................................................27

Paper settings......................................................................................................28

Paper Size.....................................................................................................28

Paper Type....................................................................................................28

Acceptable paper and other print media ..............................................................29

Recommended paper and print media ..........................................................29

Type and size of paper................................. .......... ......... ......... .....................29

Handling and using special paper .................................................................31

3 Loading documents 34

How to load documents.......................................................................................34

Using the automatic document feeder (ADF) ................................................ 34

Using the scanner g lass............ .......... ......... .................................................35

iii

4 Sending a fax 36

How to send a fax................................................................................................ 36

Stop faxing.....................................................................................................37

Faxing Letter size documents from the scanner glass ..................................37

Cancelling a fax in process............................................................................37

Transmission Verification Report ................................................................... 38

5 Receiving a fax 39

Receive modes.................................................................................................... 39

Using receive modes...........................................................................................40

Receive Mode settings ........................................................................................41

Ring Delay..................................................................................................... 41

F/T Ring Time (Fax /Te lmode only).................... ...........................................41

Fax Detect.....................................................................................................42

Fax Preview (Black and White only)....................................................................43

How to preview a received fax.......................................................................43

Turning off Fax Pr e view................... .................................................. .......... ..45

6 Using PC-FAX 46

How to use PC-FAX.............................................................................................46

PC-Fax Receive (For Windows

PC-FAX Send......................... ......... ................. ................. ................ ............47

only)..........................................................46

7 Telephone and external devices 48

Connecting an external TAD ...............................................................................48

Connections...................................................................................................48

Recording an outgoing message (OGM).......................................................49

Multi-line connections (PABX).......................................................................49

External and extension telephones......................................................................50

Connecting an external or extension telephone ............................................50

Operation from external or extension telephones..........................................50

For Fax/Tel mode only .. .................................................................................50

Using a non-Brother cordless external handset ............................................51

Using Remote Codes ....................................................................................51

8 Dialling and storing numbers 53

How to dial...........................................................................................................53

Manual dialling.. ....... ..... .... ... ....... ....... ..... .... ... ....... ..... ....... .... ... ....... ..... ....... ...53

Dialing from the Address Book......................................................................53

Fax redial....................................................................................................... 53

Tone or Pulse .................................................. ......... .......... ......... ........................54

Storing num bers............. ......... ................. ......... .......... ......... ...............................54

Storing a paus e ........ ......... .......... ................................. ......... .......... ......... .....54

Storing Add r e ss Book n u mbe r s...................... ......... ................. ......... .......... ..54

Changing Address Book names or numbers................................................. 55

9 Making copies 5 7

How to copy...... ................. ......... .......... ......... ................................. .......... ......... ..57

Stop copying................................ .......... ......... .......... ................................. ....57

Copy preset settings......................................................................................57

Copy Options.................................................................................................58

10 Printing data from a USB Flash memory drive or digital camera

supporting mass storage (For MFC-9340CDW) 59

Creating a PRN fil e for dir e ct printing................... .......... ......... ............................59

Printing data directly from the USB Flash memory drive or digital camera

supporting mass storage ..................................................................................60

Changing the default settings for direct print.................................................62

11 How to print from a computer 63

Printing a document.............................................................................................63

12 How to scan to a computer 64

Before scannin g..... .......... ......... .................................................................. .........64

Scanning a document as a PDF file using ControlCenter4 (Window s

How to scan a document as a PDF file using the Touchscreen..........................67

).............65

A Routine maintenance 69

Replacing the consumable items....... .......... ........................................................69

Replacing the toner cartridges.......................................................................73

Replacing the drum units...............................................................................80

Replacing the belt unit...................................................................................86

Replacing the waste toner box......................................................................90

Cleaning and Checking the machine............. ....... ............ ....... ....... ............ ....... ..95

Cleaning the outside of the machine.............................................................96

Cleaning the LED heads.. ..............................................................................97

Cleaning the sca n ner g la ss...........................................................................98

Cleaning the co r o na wire s................ .............................................................99

Cleaning the drum unit ................................................................................102

Cleaning the paper pick-up rollers...............................................................108

Calibration ................................................................................................... 109

Auto Registr a tion..................... ....................................................................110

Frequency (Colour Correction)................ ....... .......... ....... ....... ....... ............ ..111

B Troubleshooting 112

Identifying your problem ....................................................................................112

Error and maintenance messages.....................................................................114

Transferring your faxes or Fax Journ a l re p ort.... .........................................122

Document Jams........... .......... ......... .......... ................................. ......... .......... .....124

Document is jammed in the top of the ADF unit..........................................124

Document is jammed under the document cover ........................................124

Removing small documents jammed in the ADF.........................................125

Document is jammed at the output tray.......................................................125

Paper Jams........................................................................................................ 126

Paper is jammed in the manual feed slot ....................................................126

Paper is jammed in the paper tray...............................................................126

Paper is jammed at the output paper tray ...................................................127

Paper is jammed at the back of the machine ..............................................128

Paper is jammed inside the machine . ..........................................................130

Paper is jammed underneath the paper tray ...............................................133

If you are having difficulty with your mach ine.. ..................................................135

Setting Dial Tone detection .........................................................................144

Telephone line interference / VoIP ..............................................................144

Improving th e pri n t qua lity............... ...................................................................145

Machine Information..........................................................................................155

Checking the Se rial Number................. ................................. .......... ......... ...155

Checking the Firmware Version ..................................................................155

Reset funct ion s......................... .......... ......... .......... ................................. .....156

How to reset the machine............................................................................156

C Settings and features tables 157

Using the Setti n g s Tab les............... .................................................. .......... .......157

Settings Tables..................................................................................................158

Features Tables .................................................................................................179

Entering text.......................................................................................................204

D Specifications 206

General.............................................................................................................. 206

Document Size........................................................................ ......... .......... .......208

Print media... .................................................................. .......... ......... .......... .......209

Fax .....................................................................................................................210

Copy ..................................................................................................................211

Scanner .............................................................................................................212

Printer................................................................................................................213

Interfaces...........................................................................................................214

Network..............................................................................................................215

Direct Prin t fe a tu r e.......... ......... .......... ................................. ......... .......... ......... ...216

Computer requi r e men ts........... .......... ......... .......... ................................. ......... ...217

Consumable it e ms................. ......... .......... ................ .......... ......... .......... ............218

EIndex 219

Table of Contents

(Advanced User's Guide)

You can view the Advanced User's Guide on the CD-ROM. The Advanced User's Guide explains the following features and operations.

1 General Setup

Memory storage Ecology features Touchscreen Dial Prefix

2 Security features

Secure Function Lock 2.0 Setting Lock Dial Restriction

3 Sending a fax

Additional sending options Additional sending operations Polling

4 Receiving a fax

Memory Receive Options

7 Making copies

Copy settings

A Routine maintenance

Checking the machine Replacing periodic maintenance

parts Packing and shipping the machine

B Glossary

CIndex

Remote retrie va l Additional receiving operations Polling

5 Dialling and stor ing number s

Telephone line services Additional dialling operations Additional ways to store numbers

6 Printing reports

Fax reports Reports

vii

viii

NOTE

General informati on 1

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbo ls an d con v en tio ns used in the do cu men tat io n 1

The following symbols and conventions are used throughout the documentation.

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

Bold Bold style identifies the dial pad

Italics Italicized style emphasizes an

Courier New

Follow all warnings and instructions marked on the product.

Most of the illustrations in this User’s Guide show the MFC-9340CDW.

numbers of the Touchpanel or on the computer screen.

important point or refers you to a related topic.

Courier New font identifies the messages shown on the Touchscreen of the machine.

NOTE

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Electrical Hazard icons alert you to a possible electrical shock.

Fire Hazard icons alert you to the possibility of fire.

Hot Surface icons warn you not to touch machine parts that are hot.

Prohibition icons indicate actions that must not be performed.

Chapter 1

Accessing Brother Utilities (Windows® 8) 1

If you are using a tablet running Windows® 8, you can make your selections either by tapping the screen or by clicking with your mouse.

After the printer driver is installed, appears on both the Start screen and the desktop.

a Tap or click Brother Uti lities either on the Start screen or the desktop.

b Select your machine.

c Choose the function you want to use.

General information

NOTE

Accessing the Advanced User’s Guide, Softwa re User’s Guide and Network User’s Guide

This Basic User's Guide does not contain all the information about the machine such as how to use the advanced features for Fax, Copy, Printer, Scanner, PC-Fax and Network. When you are ready to learn detailed information about these operations, read the Advanced User's Guide,

Software User's Guide in HTML format and Network User's Guide that are on the

CD-ROM.

Viewing Documentation 1

Viewing Documentation (Windows®) 1

a Turn on your computer. Insert the

CD-ROM into your CD-ROM drive.

If the Brother screen does not appear, go to Computer (My Computer). (For

Windows the taskbar, and then go to Computer.)

Double-click the CD-ROM icon, and then double-click start.exe.

8: Click (File Explorer) on

b If the model name screen appears, click

your model name.

c If the language screen appears, click

your language. The CD-ROM Top Menu appears.

(Windows® 7 / Windows Vista® /

Windows Windows Server Windows Server

To view the documentation, from the (Start) menu, select All programs > Brother > MFC-XXXX (where XXXX is your model name) from the programs list, and then choose User's Guides.

(Windows Click (Brother Utilities), and then click

the drop-down list and select your model name (if not already selected). Click Support in the left navigation bar, and then click User's Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following these steps:

XP / Windows Server ® 2008 R2 /

2008 /

2003)

8 / Windows Server® 2012)

d Click User's Guides. e Click PDF/HTML documents. If the

country screen appears, select your country. After the list of User’s Guides appears, select the Guide you want.

Chapter 1

NOTE

Viewing Documentation (Macintosh) 1

a Turn on your Macintosh. Insert the

CD-ROM into your CD-ROM drive. Double-click the BROTHER icon. The following window will appear.

b Double-click the User's Guides icon. c Select your model and language if

needed.

d Click User's Guides. e After the list of User’s Guides appears,

select the Guide you want.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide

 Scanning  ControlCenter  Network Scanning

Presto! PageManager User’s Guide

• Presto! PageManager must be installed before use.

• (Macintosh users) Presto! PageManager must be downloaded and installed before use (for further instructions, see Accessing Brother Support (Macintosh) on page 6).

 The complete Presto! PageManager

User’s Guide can be viewed from the Help section in the Presto! PageManager application.

General information

How to find Network setup instructions

Your machine can be connected to a wireless (MFC-9340CDW only) or wired network.

 Basic setup instructions:

(see Quick Setup Guide.)

 Connection to a wireless access point or

router supports Wi-Fi Protected Setup or AOSS™: (see Quick Setup Guide.)

 More information about network setup:

(see Network User's Guide.)

How to access the User’s Guides for Advanced Featur es

You can view and download these Guides from the Brother Solutions Center at:

http://solutions.brother.com/ Click Manuals on your model’s page to

download the documentation.

Wi-Fi Di re ct™ Guide 1

(MFC-9340CDW) This Guide provides information about how to

configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.

Google Cloud Print Guide 1

This Guide provides information about how to configure your Brother machine to a Google account and use Google Cloud Print services for printing over the Internet.

Mobile Print/Scan Guide for Brother iPrint&Scan 1

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi-Fi network.

AirPrint Guide 1

This Guide provides information for using AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Chapter 1

Accessing Brother Support (Windows®) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Click Brother Support on the Top Menu.

The Brother Support screen appears.

 To access our website, click

Brother Home Page.

 For the latest news and product support

information, click Brother Solutions Center.

 To visit our website for original Brother

Supplies, click Supplies Information.

 To access the Brother CreativeCenter for

FREE photo projects and printable downloads, click

Brother CreativeCenter.

Accessing Brother Support (Macintosh) 1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

 Double-click the Brother Support icon.

Choose your model if needed. The Brother Support screen appears.

 To download and install Presto!

PageManager, click Presto! PageManager.

 For the latest news and product support

information, click Brother Solutions Center.

 To visit our website for original Brother

Supplies, click Supplies Information.

 To return to the Top Menu, click Back or

if you have finished, click Exit.

General information

Chapter 1

NOTE

Control panel overview1

The MFC-9140CDN and MFC-9340CDW have a 3.7 in. (93.4 mm) Touchscreen LCD and

Touchpanel

This is a Touchscreen LCD wit h an electrostati c Touchpanel that only shows the LEDs th at can be used.

The illustrations are based on MFC-9340CDW

1 3.7 in. (93.4 mm) Touchscreen LCD

(Liquid Crystal Display)

This is a Touchscreen LCD. You can access the menus and options by pressing them when they are displayed on this screen.

General information

2 Touchpanel:

The LEDs on the Touchpanel only light up when they are available for use.

 Back

Press to go back to the previous menu level.

 Home

Press to return to the Home scr e e n. The factory setting shows the date and time, but you can change the Home screen’s default setting (see Setting the Ready screen on page 13.)

 Cancel

Press to cancel an operation when illuminated red.

 Dia l Pad

Press the numbers on the Touchpanel to dial telephone and fax numbers or to enter the number of copies.

3 Power On/Off

Press to turn on the machine.

Press and hold down to turn off the machine. The Touchscreen LCD will show

Shutting Down and will stay on for a few seconds before going off.

(MFC-9340CDW)

The Wi-Fi light is on when the network interface is WLAN.

Chapter 1

Touchscreen LCD 1

You can select three types of screens for the Home screen. When the Home screen is displayed, you can change the displayed screen by swiping left or right, or pressing d or c.

The following screens show the machines status when the machine is idle.

Home screen

The Home screen shows the date and time and provides acc ess to F ax, Copy, Scan , Wi-Fi se tup, Toner levels and the Setup screen.

When the Home screen is displayed the machine is in Ready mode. When Se cure Function Lo ck

an icon will be dis p la y e d.

See Advanced User's Gu id e, Secure Function Lock 2.0.

More screen

The More screen pr ovides access to additional feat ures, such as Secure Print, 2 in 1 ID Copy and USB.

Shortcut screens

You can quickly cr eate a Shortcut for frequently used functions , such as sending a fax, making a copy and scanning (for mo re information, see Shortcut Settings on page 15).

is turned on

NOTE

Swiping is a type of user operation on the

NOTE

Touchscreen that is performed by brushing your finger across the screen to display the next page or item.

General information

3 (Toner)

See the remaining toner life. Press to access the Toner menu.

The indication of remaining toner life will vary depending on the types of documents printed and customer’s usage.

4 (Settings)

Press to access the main settings (for more information, see Settings screen on page 12).

5 Date and Time

1 Modes:

 Fax

Lets you access Fax mode.

 Copy

Lets you access Copy mode.

 Scan

Lets you access Scan mode.

2 Wireless Status

(MFC-9340CDW) A four-level indicator on the Ready mode

screen shows the current wireless signal strength if you are using a wireless connection.

0Max

If you see at the top on the screen, you can easily configure the wireless

settings by pressing it (for more information, see Quick Setup Guid e).

See the date and time that has been set in the machine.

6 Secure Prin t

Lets you access the secure print menu.

7 2in1IDCopy

Lets you access the 2 in 1 ID copy preset.

8 USB

Press to access the Direct Print and Scan to USB menus.

9 Shortcuts

Press to set up Shortcuts. You can quickly copy, scan, and send a

fax using the options set as Shortcuts.

• Three Shortcut screens are available. You can set up to six Shortcuts in each Shortcut screen. A total of 18 Shortcuts are available.

• Swipe left or right, or press d or c, to view the other Shortcut screens.

Chapter 1

NOTE

䣐䣧䣹䢢䣈䣣䣺䢪䣧䣵䢫䢼䢲䢳

8 7

10 9

10 New Fax

When Fax Preview is set to On, you can see how many new faxes you received into the memory .

11 Warning icon

Settings screen 1

The Touchscreen shows the machines settings when you press .

You can check and access all the machine’s settings from the following screen.

(MFC-9340CDW)

(MFC-9140CDN)

The warning icon appears when there is an error or maintenance message;

press Detail to view it, and then press

to return to Ready mode.

For details, see Error and mainte nance messages on page 114.

• This product adopts the font of ARPHIC TECHNOLOGY CO.,LTD.

• MascotCapsule UI Framework and MascotCapsule Tangiblet develope d by HI CORPORATION are used. MascotCapsule is a registered trademark of HI CORPORATION in Japan.

1 Toner

See the remaining toner life. Press to access the Toner menu.

2 Receive Mode

See the current Receive Mode.

 Fax Auto  Fax/Tel  External TAD  Manual

General information

3 Network

Press to set up a network connection. (MFC-9340CDW)

A four level indicator on the screen shows the current wireless signal strength if you are using a wireless connection.

4 Date & Time

See the date and time. Press to access the Date & Time menu.

5 Fax Preview

See the Fax Preview status. Press to access the Fax Preview setti ng.

6 All Settings

Press to access the full settings menu.

7 Tray Setting

(MFC-9340CDW) See the selected paper size. Press to

change the paper size and paper type settings if needed.

8 Wi-Fi Direct

(MFC-9340CDW) Press to set up a Wi-Fi Direct™ network

connection.

9 Paper Size

(MFC-9140CDN) Lets you check the current paper size.

Also, lets you access the Paper Size setting.

Setting the Ready screen 1

Set the Ready screen to either Home, More, Shortcuts 1, Shortcuts 2 or Shortcuts 3.

When the machine is idle or you press , the Touchscreen will return to the screen you set.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Button Settings.

f Press Button Settings. g Press Home Button Settings. h Swipe up or down, or press a or b to

display Home, More, Shortcuts 1, Shortcuts 2 or Shortcuts 3 and

then press the option you want.

i Press .

The machine will go to your chosen Home screen.

10 Paper Type

(MFC-9140CDN) Lets you check the current paper type.

Also, lets you access the Paper Type setting.

Chapter 1

IMPORTANT

NOTE

Basic Operations 1

Press your finger on the Touchscreen to operate it. To display and access all the screen menus or options, swipe left, right, up, down, or press d c or a b to scroll through them.

DO NOT press the Touchscreen with a sharp object, such as a pen or stylus. It may damage the machine.

The following steps show how to change a setting in the machine. In this example, the Touchscreen Backlight setting is changed from Light to Med.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

g Press Backlight.

h Press Med.

Press to go back to the previous level.

i Press .

d Press General Setup. e Swipe up or down, or press a or b to

display LCD Settings.

f Press LCD Settings.

General information

Shortcut Settings 1

You can add the fax, copy and scan settings you use most frequently by setting them as your Shortcuts. Later you can recall and apply these settings quickly and easily. You can add up to 18 Shortcuts.

Adding Copy Shortcuts 1

The following settings can be included in a copy Shortcut:

 Quality  Enlarge/Reduce  Density  Contrast  Stack/Sort  Page Layout  Colour Adjust  2-sided Copy  2-sided Copy Page Layout

(MFC-9340CDW)

 Remove Background Colour

a If the displayed screen is either Home or

More, swipe left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

Shortcut.

g Swipe up or down, or press a or b to

display the available options for the setting, and then press the option you want. Repeat steps f and g until you have selected all the settings for this Shortcut.

h When you have finished changing the

settings, press Save as Shortcut.

i Read and confirm the displayed list of

settings you selected, and then press OK.

j Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.

k Press OK to save your Shortcut.

Adding Fa x Shortcuts 1

The following settings can be included in a fax Shortcut:

 Fax Resolution  2-sided Fax (MFC-9340CDW)  Contrast  Real Time TX  Coverpage Setup  Overseas Mode  Grass Scan Size

c Press Copy. d Read the information on the

Touchscreen, and then confirm it by pressing OK.

a If the displayed screen is either Home or

More, swipe left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

e Swipe up or down, or press a or b to

display the copy presets, and then press the preset you want.

f Swipe up or down, or press a or b to

display the available settings, and then press the setting you want.

Shortcut.

c Press Fax. d Read the information on the

Touchscreen, and then confirm it by pressing OK.

Chapter 1

NOTE

e Enter the fax or telephone number using

the dial pad on the Touchpanel, the Address Book or the Call History on the Touchscreen. When you have finished, go to step f.

• You can enter up to 20 digits for a fax number.

• If the Shortcut is to be used for broadcasting, press Options and select Broadcasting in step g before entering the fax or telephone number in step e.

• You can enter up to 20 fax numbers if the Shortcut is for broadcasting. The fax numbers can be entered in any combination of Group numbers from the Address Book, individual fax numbers from the Address Book or entered manually (see Advanced User's Guide, Broadcasting).

• When you enter a fax number in a Shortcut, it will be added automatically to the Address Book. The name in the Address Book will be the Shortcut name plus a sequential number.

f Press Options. g Swipe up or down, or press a or b to

display the available settings, and then press the setting you want.

h Press the option you want.

Repeat steps g and h until you have selected all the settings for this Shortcut. Press OK.

i When you have finished changing the

settings, press Save as Shortcut.

k Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Ente r in g te x t on page 204.) Press OK.

l Press OK to save your Shortcut.

Adding Scan Shortcuts 1

The following settings can be included in a scan Shortcut:

to USB

 2-sided Scan (MFC-9340CDW)  Scan Type  Resolution  File Type  Glass Scan Size  File Name  File Size  Remove Background Colour

to E-mail Server (Avai la ble aft er I FAX is downloaded)

 2-sided Scan (MFC-9340CDW)  Scan Type  Resolution  File Type  Glass Scan Size  File Size

to OCR / to File / to Image / to E-mail

 PC Select

j Read and confirm the displayed list of

settings you selected, and then press OK.

to FTP / to Network

 Profile Name

General information

NOTE

a If the displayed screen is either Home or

More, swipe left or right, or press d or c to display a Shortcut screen.

b Press where you have not added a

Shortcut.

c Press Scan. d Swipe up or down, or press a or b to

display the type of scan you want, and then press it.

e Do one of the following:

 If you pressed to USB, read the

information on the Touchscreen, and then press OK to confirm it. Go to step h.

 If you pressed to E-mail Server,

read the information on the Touchscreen, and then press OK to confirm it. Go to step f.

 If you pressed to OCR, to File,

to Image or to E-mail, read the

information on the Touchscreen, and then press OK to confirm it. Go to step g.

 If you pressed to FTP or

to Network, read the information

on the Touchscreen, and then press OK to confirm it.

Swipe up or down, or press a or b to display the Profile Name, and then press it.

f Do one of the following:

 To enter an E-mail address

manually, press Manual. Enter the E-mail address using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.)

Press OK.

 To enter an E-mail address from the

Address Book, press Address Book. Swipe up or down,

or press a or b to display the E-mail address you want, and then press it.

Press OK.

After you confirm the E-mail address you entered, press OK. Go to step h.

Press Detail to view the list of addresses you have entered.

g Do one of the following:

 When the machine is connected to a

computer using a USB connection: Press OK to confirm USB is selected

as the PC Name. Go to step m.

 When the machine is connected to a

network: Swipe up or down, or press a or b to

display the PC Name, and then press it. Press OK to confirm the PC Name you selected. Go to step m.

Press OK to confirm the Profile Name you have selected. Go to step m.

To add a Shortcut for to Network and to FTP, you must have added the Profile Name beforehand.

h Press Options. i Swipe up or down, or press a or b to

display the available settings, and then press the setting you want.

j Swipe up or down, or press a or b to

display the available options for the setting, and then press the option you want. Repeat steps i and j until you have selected all the settings for this Shortcut. Press OK.

Chapter 1

k Review the settings you have selected:

 If you need to make additional

changes, return to step h.

 If you are satisfied with your

changes, press Save as Shortcut.

l Review your settings on the

Touchscreen, and then press OK.

m Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.

n Read the information on the

Touchscreen, and then press OK to save your Shortcut.

Changing Shortcuts 1

You can change the settings in a Shortcut.

a Press the Shortcut you want. The

settings for the Shortcut that you chose are displayed.

b Change the settings for the Shortcut you

chose in s t ep a (for more information, see Shortcut Settings on page 15).

c When you have finished changing

settings, press Save as Shortcut.

d Press OK to confirm. e Do one of the following:

 To overwrite the Shortcut, press

Yes. Go to step g.

 If you do not want to overwrite the

Shortcut, press No to enter a new Shortcut name. Go to step f.

f To create a new Shortcut, hold down

to delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.

g Press OK to confirm.

General information

NOTE

Editing Shortcut Names 1

You can edit a Shortcut name.

a Press and hold the Shortcut until the

dialog box appears.

You can also press , All Settings and Shortcut Settings.

b Press Edit Shortcut Name.

c To edit the name, hold down to

delete the current name, and then enter a new name using the keyboard on the Touchscreen. (To help you enter letters, see Entering text on page 204.) Press OK.

Deleti ng Shortcuts 1

You can delete a Shortcut.

a Press and hold the Shortcut until the

dialog box appears.

You can also press , All Settings and Shortcut Settings.

b Press Delete to delete the Shortcut

that you chose in step a.

c Press Yes to conf irm.

Recalling Sho rtcu ts 1

The Shortcut settings are displayed on the Shortcut screen. To recall a Shortcut, simply press the Shortcut name.

Chapter 1

Volume settings 1

Ring volume 1

You can choose from a range of ring volume levels.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Volume.

f Press Volume. g Press Ring. h Press Off, Low, Med or High.

g Press Beep. h Press Off, Low, Med or High.

i Press .

Speaker volume 1

You can choose from a range of speaker volume lev e ls .

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Volume.

f Press Volume.

i Press .

Beeper volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose from a range of volume levels.

a Press .

b Press All Settings. c Swipe up or down, or press a or b to

display General Setup.

d Press General Setup. e Swipe up or down, or press a or b to

display Volume.

f Press Volume.

g Press Speaker. h Press Off, Low, Med or High.

i Press .

+ 213 hidden pages

Brother MFC-9340CDW, MFC-9140CDN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

User’s Guides and where do I find them?

Table of Contents

General informati on 1

Using the documentation

Symbo ls an d con v en tio ns used in the do cu men tat io n 1

Accessing Brother Utilities (Windows® 8) 1

Accessing the Advanced User’s Guide, Softwa re User’s Guide and Network User’s Guide

Viewing Documentation 1

Viewing Documentation (Windows®) 1

Viewing Documentation (Macintosh) 1

How to find Scanning instructions 1

How to access the User’s Guides for Advanced Featur es

Accessing Brother Support (Windows®) 1

Accessing Brother Support (Macintosh) 1

Control panel overview1

Touchscreen LCD 1

Settings screen 1

Setting the Ready screen 1

Basic Operations 1

Shortcut Settings 1

Adding Copy Shortcuts 1

Adding Fa x Shortcuts 1

Adding Scan Shortcuts 1

Changing Shortcuts 1

Editing Shortcut Names 1

Deleti ng Shortcuts 1

Recalling Sho rtcu ts 1

Volume settings 1

Ring volume 1

Speaker volume 1

Beeper volume 1