Brother MFC-9325CW, MFC-9125CN User Manual
USER’S GUIDE
MFC-9125CN
MFC-9325CW
Version A
ARL/ASA/NZ
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-9125CN and MFC-9325CW
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2011 Brother Industries, Ltd.
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
Table of Contents
Section I General
1 General information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing documentation ................................................................................... 3
Accessing Brother Support (For Windows
Control panel overview ..........................................................................................6
Data LED indications .....................................................................................10
2 Loading paper and documents 11
Loading paper and print media ............................................................................11
Loading paper in the standard paper tray......................................................11
Loading paper in the manual feed slot ..........................................................13
Unprintable area ............................................................................................17
Acceptable paper and other print media..............................................................18
Type and size of paper ..................................................................................18
Handling and using special paper .................................................................20
Loading documents .............................................................................................23
Using the automatic document feeder (ADF) ................................................23
Using the scanner glass (Flatbed).................................................................24
®
) .........................................................5
3 General Setup 25
Mode Timer..........................................................................................................25
Paper settings......................................................................................................25
Paper Type ....................................................................................................25
Paper Size .....................................................................................................25
Volume settings ...................................................................................................26
Ring volume...................................................................................................26
Beeper volume ..............................................................................................26
Speaker volume.............................................................................................26
Set Daylight Saving Time ....................................................................................27
Ecology features ..................................................................................................27
Toner Save ....................................................................................................27
Sleep Time ....................................................................................................27
LCD Contrast .......................................................................................................28
Dial Prefix ............................................................................................................28
Setting up the prefix number .........................................................................28
Changing the prefix number .......................................................................... 28
ii
4 Security features 29
Secure Function Lock 2.0 (MFC-9325CW only)..................................................29
Setting the password for the administrator ................................................... 29
Changing the password for the administrator................................................30
Setting up the public user mode .................................................................... 30
Setting up restricted users............................................................................. 31
Turning Secure Function Lock on/off.............................................................31
Switching Users............................................................................................. 32
Memory Security (MFC-9125CN only)................................................................. 32
Setting up the password ............................................................................... 33
Changing your memory security password ...................................................33
Turning memory security on/off ..................................................................... 33
Setting Lock.........................................................................................................34
Setting up the password................................................................................ 34
Changing your Setting Lock password ..........................................................34
Turning Setting Lock on/off............................................................................35
Restricting dialling................................................................................................ 35
Dial pad restriction.........................................................................................35
One Touch restriction .................................................................................... 35
Speed Dial restriction ....................................................................................36
Section II Fax
5 Sending a fax 38
How to fax............................................................................................................ 38
Entering fax mode ......................................................................................... 38
Sending a fax from the ADF ..........................................................................38
Sending a fax from the scanner glass ........................................................... 38
Faxing Letter size document from the scanner glass ....................................39
Cancelling a fax in progress ..........................................................................39
Broadcasting (black & white only)........................................................................39
Cancelling a Broadcast in progress............................................................... 40
Additional sending operations.............................................................................. 40
Sending faxes using multiple settings ...........................................................40
Electronic cover page (black & white only).................................................... 41
Contrast......................................................................................................... 42
Changing Fax Resolution ..............................................................................42
Dual access (black & white only)...................................................................43
Real Time Transmission................................................................................43
Overseas Mode .............................................................................................44
Delayed Fax (black & white only) .................................................................. 44
Delayed batch transmission (black & white only) ..........................................44
Checking and cancelling waiting jobs............................................................ 45
Sending a fax manually .................................................................................45
Out of memory message ...............................................................................45
iii
6 Receiving a fax 46
Receive modes ....................................................................................................46
Choosing the receive mode...........................................................................46
Using receive modes ...........................................................................................47
Fax Only ........................................................................................................47
Fax/Tel...........................................................................................................47
Manual...........................................................................................................47
External TAD .................................................................................................47
Receive Mode settings ........................................................................................48
Ring Delay .....................................................................................................48
F/T Ring Time (Fax/Tel mode only)............................................................... 48
Fax Detect ..................................................................................................... 49
Setting the Print Density ................................................................................49
Additional receiving operations............................................................................50
Printing a reduced incoming fax .................................................................... 50
Setting the Fax Receive Stamp (black & white only).....................................50
Receiving faxes into memory (black & white only) ........................................50
Printing a fax from the memory ..................................................................... 51
Out of Paper Reception (black & white only).................................................51
7 Telephone and external devices 52
Telephone line services .......................................................................................52
Do you have Voice Mail?............................................................................... 52
Telephone Service for Australia...........................................................................52
Distinctive Ring..............................................................................................52
Telephone Service for New Zealand ...................................................................54
FaxAbility .......................................................................................................54
Telephone Service for Some Countries...............................................................55
Distinctive Ringing (For Singapore and Hong Kong).....................................55
Caller ID (not available in India) ....................................................................56
Connecting an external TAD................................................................................57
Connections...................................................................................................58
Recording an outgoing message (OGM).......................................................58
Multi-line connections (PABX) .......................................................................58
External and extension telephones......................................................................59
Operation from external or extension telephones .........................................59
For Fax/Tel mode only...................................................................................59
Connecting an external or extension telephone ............................................59
Using a non-Brother cordless external handset ............................................60
Using Remote Codes ....................................................................................60
iv
8 Dialling and storing numbers 62
How to dial...........................................................................................................62
Manual dialling............................................................................................... 62
One touch Dialling .........................................................................................62
Speed dialling................................................................................................62
Search ...........................................................................................................62
Fax redial....................................................................................................... 63
Storing numbers .................................................................................................. 63
Storing a pause .............................................................................................63
Storing One Touch Dial numbers ..................................................................64
Storing Speed Dial numbers..........................................................................65
Changing One Touch and Speed Dial numbers............................................ 67
Setting up Groups for Broadcasting ..............................................................68
Combining quick dial numbers ...................................................................... 70
Tone or Pulse (not available in New Zealand)............................................... 70
9 Remote Fax Options (black & white only) 71
Fax Forwarding.................................................................................................... 71
Fax Storage .........................................................................................................72
PC Fax Receive................................................................................................... 72
Changing Remote Fax Options ...........................................................................73
Turning off Remote Fax Options ................................................................... 74
Remote retrieval ..................................................................................................74
Setting a Remote Access Code.....................................................................74
Using your Remote Access Code..................................................................75
Retrieving fax messages ...............................................................................75
Changing the Fax Forwarding number ..........................................................76
Remote fax commands........................................................................................77
10 Polling 78
Polling receive ..................................................................................................... 78
Secure polling................................................................................................ 78
Delayed polling..............................................................................................78
Sequential polling ..........................................................................................79
Polled transmit (black & white only)..................................................................... 79
Setup for polled transmit................................................................................ 79
Setup for polled transmit with a secure code................................................. 80
11 Printing reports 81
Fax reports...........................................................................................................81
Transmission verification report.....................................................................81
Fax Journal.................................................................................................... 82
Reports ................................................................................................................82
How to print a report......................................................................................83
v
Section III Copy
12 Making copies 86
How to copy .........................................................................................................86
Entering copy mode....................................................................................... 86
Making a single copy .....................................................................................86
Making multiple copies ..................................................................................86
Stop copying.................................................................................................. 86
Copy options (temporary settings)....................................................................... 87
Enlarging or reducing the image copied ........................................................ 87
Using the Options key ...................................................................................88
Improving copy quality...................................................................................89
Sorting copies using the ADF ........................................................................89
Adjusting Contrast, Colour and Brightness....................................................89
Making N in 1 copies (page layout) ...............................................................90
Out of memory message .....................................................................................92
Section IV Direct printing
13 Printing photos from a digital camera (MFC-9325CW only) 94
Before using PictBridge .......................................................................................94
PictBridge requirements ................................................................................94
Using PictBridge ..................................................................................................94
Setting your digital camera ............................................................................94
Printing images ....................................................................................................95
DPOF printing................................................................................................96
Printing images with Secure Function Lock 2.0 enabled (MFC-9325CW only)
Connecting a camera as a storage device ..........................................................98
Understanding the error messages .....................................................................98
.........96
14 Printing data from a USB Flash memory drive
(MFC-9325CW only) 99
Supported file formats..........................................................................................99
Creating a PRN or PostScript
Printing data directly from the USB Flash memory drive (MFC-9325CW only)
Printing data directly from the USB flash memory drive with Secure Function
Lock 2.0 enabled (MFC-9325CW only) ..........................................................101
Understanding the error messages ...................................................................103
vi
®
3™ file for direct printing....................................99
.......100
Section V Software
15 Software and Network features 106
Section VI Appendixes
A Safety and legal 108
Compilation and Publication ..............................................................................108
Choosing a location ........................................................................................... 108
To use the product safely ..................................................................................110
Important Information for Australia ....................................................................115
IMPORTANT-For Your Safety ..................................................................... 115
Important safety instructions........................................................................115
Important Information for New Zealand ............................................................. 117
IMPORTANT-For Your Safety ..................................................................... 117
Important Safety Instructions....................................................................... 117
IMPORTANT NOTICE................................................................................. 120
Important Information for Some Countries......................................................... 121
Important Safety Instructions....................................................................... 121
Regulation ......................................................................................................... 123
Disconnect device ....................................................................................... 123
Approval Information ................................................................................... 123
LAN connection ...........................................................................................123
Radio interference ....................................................................................... 123
International ENERGY STAR
Trademarks........................................................................................................ 124
Open Source Licensing Remarks......................................................................125
Unlawful use of copying equipment...................................................................125
®
Qualification Statement.............................. 123
B Options 126
Memory board.................................................................................................... 126
Installing extra memory ............................................................................... 126
vii
C Troubleshooting and routine maintenance 128
Troubleshooting .................................................................................................128
If you are having difficulty with your machine ..............................................128
Improving the print quality ...........................................................................136
Setting Dial Tone detection .........................................................................144
Telephone line interference/VoIP ................................................................144
Error and maintenance messages.....................................................................145
Transferring your faxes or Fax Journal report .............................................151
Document jams............................................................................................152
Paper jams ..................................................................................................153
Routine maintenance.........................................................................................158
Cleaning the outside of the machine ...........................................................158
Cleaning the scanner glass .........................................................................159
Cleaning the LED heads..............................................................................160
Cleaning the corona wires ...........................................................................161
Cleaning the drum unit ................................................................................163
Cleaning the paper pick-up rollers...............................................................167
Calibration ...................................................................................................168
Auto Registration .........................................................................................169
Manual Registration..................................................................................... 169
Frequency (Colour Correction) .................................................................... 169
Replacing the consumable items....................................................................... 170
Replacing a Toner cartridge ........................................................................172
Drum units ...................................................................................................177
Replacing the belt unit ................................................................................. 181
Replacing the waste toner box ....................................................................185
Replacing periodic maintenance parts...............................................................190
Machine Information ..........................................................................................191
Checking the Serial Number........................................................................191
Checking the Page Counters.......................................................................191
Checking the remaining life of parts ............................................................191
Reset Functions...........................................................................................191
How to reset the machine............................................................................192
Packing and shipping the machine .................................................................... 192
D Menu and features 197
On-screen programming....................................................................................197
Menu table................................................................................................... 197
Memory storage...........................................................................................197
Menu keys .........................................................................................................197
How to access the menu mode ...................................................................198
Menu table .........................................................................................................199
Entering text.......................................................................................................217
viii
E Specifications 219
General.............................................................................................................. 219
Print media......................................................................................................... 221
Fax..................................................................................................................... 222
Copy ..................................................................................................................223
Scan ..................................................................................................................224
Print ...................................................................................................................225
Interfaces...........................................................................................................226
PictBridge (MFC-9325CW)................................................................................ 227
Direct Print feature (MFC-9325CW) .................................................................. 228
Computer requirements.....................................................................................229
Consumable items.............................................................................................231
Ethernet wired network...................................................................................... 232
Ethernet wireless network (MFC-9325CW) ....................................................... 234
Authentication and encryption for wireless users only.................................236
Wireless one-push configuration ................................................................. 238
F Glossary 239
G Index 243
ix
x
Section I
General I
General information 2
Loading paper and documents 11
General Setup 25
Security features 29
General information 1
1
Using the documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
keys on the product’s control
panel or on the computer
screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the product.
Electrical Hazard icons alert you to
possible electrical shock.
Improper Setup icons alert you to
devices and operations that are not
compatible with the product.
Hot Surface icons warn you not to
touch product parts that are hot.
Fire Hazard icons alert you to the
possibility of fire.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Follow all warnings and instructions marked
on the product.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
2
General information
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Fax, Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide.
Viewing documentation 1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, select Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose User’s
Guides in PDF format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
c If the model name screen appears, click
your model name. The CD-ROM main
menu will appear.
1
If this window does not appear, use
®
Windows
start.exe program from the root directory
of the Brother CD-ROM.
Explorer to find and run the
d Click Documentation.
e Click the documentation you want to
read:
User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick
Setup Guide.
1
a Turn on your PC.
Insert the Brother CD-ROM into your
CD-ROM drive.
b If the language selection screen
appears, click your language.
3
Chapter 1
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
®
driver (Windows
®
/Windows® 7) in Chapter 2
Vista
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 12
XP/Windows
ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:
The complete ScanSoft™
PaperPort™ 11SE with OCR
How-to-Guides can be viewed from the
Help selection in the ScanSoft™
PaperPort™ 11SE application.
How to find Network setup instructions
Viewing documentation (Macintosh) 1
a Turn on your Macintosh.
Insert the Brother CD-ROM into your
CD-ROM drive.
b The following window will appear.
c Double-click the Documentation icon.
1
d If the language selection screen
appears, double-click your language.
e Double-click the documentation you
want to read:
User's Guide for stand-alone
operations, Software User's Guide and
1
Network User's Guide.
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports Wi-Fi
Protected Setup or AOSS™, follow the steps
in the Quick Setup Guide. For more
information about network setup please see
the Network User's Guide.
4
General information
Note
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide: 1
Scanning in Chapter 8
Using ControlCenter2 in Chapter 9
Network Scanning in Chapter 12
Presto! PageManager User’s Guide: 1
Presto! PageManager is available as a
download from
http://nj.newsoft.com.tw/download/brother/
PM9SEInstaller_BR_multilang.dmg
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
.
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports Wi-Fi
Protected Setup or AOSS™, follow the steps
in the Quick Setup Guide. For more
information about network setup please see
the Network User's Guide.
Accessing Brother
Support
(For Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) and on the Brother CD-ROM.
Click Brother Support on the main menu.
The following screen will appear:
To access our website
(http://www.brother.com/
Brother Home Page.
For the latest news and product support
1
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
To return to the main page, click Back or
if you have finished, click Exit.
®
), click
1
) 1
), click
), click
Viewing the Mobile Print/Scan Guide documentation
This Guide provides useful information about
printing JPEG and PDF files from your mobile
device and scanning from your Brother
machine to your mobile device when
connected on a WiFi network.
You can find the documentation at the
Brother Solutions Center at
http://solutions.brother.com/
.
1
5
Chapter 1
1234 56
1011
1234 56
1011
01/07 15:30 Fax
Res:Standard
1234 56
1011
01/07 15:30 Fax
Res:Standard
Control panel overview 1
MFC-9125CN and MFC-9325CW have similar keys.
6
General information
01/07 15:30 Fax
Res:Standard
34 5 6 7 8
91011
34 5 6 7 8
01/07 15:30 Fax
Res:Standard
1
91011
7
Chapter 1
1 One Touch keys
These 4 keys give you instant access to 8
previously stored numbers.
Shift
Lets you access One Touch numbers 5 to 8
when held down.
2 Fax, Copy and Print keys
Fax keys:
Hook
Press before dialing if you want to make sure a
fax machine will answer, and then press Start.
Also, press this key after you pick up the
handset of an external telephone during the
F/T ring (fast double-rings).
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick dial numbers
or when dialling a number manually.
Resolution
Sets the resolution when sending a fax.
Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Quality
Lets you change the quality for the next copy.
Print keys:
Direct (MFC-9325CW)
Lets you print data from a USB flash memory
drive or PictBridge compatible camera directly
to the machine.
(See Printing photos from a digital camera
(MFC-9325CW only) on page 94.)
Reports (MFC-9125CN)
Print the Transmission Verification Reports,
Help List, Tel Index List, Fax Journal, User
Settings and Network Config.
Secure
You can print data saved in the memory when
you enter your four-digit password. (For details
about using the Secure key, see the Software
User’s Guide on the CD-ROM.)
(MFC-9325CW) When using Secure Function
Lock, you can switch restricted users by
holding down Shift as you press Secure. (See
Secure Function Lock 2.0 (MFC-9325CW only)
on page 29.)
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory. To cancel
multiple print jobs, hold down this key until the
LCD shows Job Cancel (All).
3 Data LED
The LED will flash depending on the machine
status.
4Error LED
Blinks in orange when the LCD displays an
error or an important status message.
5LCD
Displays messages to help you set up and use
your machine.
(MFC-9325CW only) A four level indicator
shows the current wireless signal strength if
you are using a wireless connection.
0Max
6 Clear/Back
Deletes entered data or lets you cancel the
current setting.
OK
Lets you store your settings in the machine.
Volume keys:
d or c
Press to scroll backwards or forwards through
menu selections. Press to change the volume
when in fax or standby mode.
a or b
Press to scroll through the menus and options.
Address Book:
Lets you look up numbers that are stored in the
dialling memory. It also allows you to dial stored
numbers by pressing a three digit number.
8
7Dialpad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key temporarily switches the dialling
mode from Pulse to Tone during a telephone
call (not available in New Zealand).
8Stop/Exit
Stops an operation or exits from a menu.
9Start:
Colour
Lets you start sending faxes or making copies
in full colour.
Mono
Lets you start sending faxes or making copies
in black and white.
10 Mode keys:
FAX
Puts the machine in Fax mode.
SCAN
Puts the machine in Scan mode.
(For details about scanning, see the Software
User’s Guide on the CD-ROM.)
COPY
Puts the machine in Copy mode.
11 Menu
Lets you access the Menu to program your
settings in this machine.
General information
1
9
Chapter 1
Data LED indications 1
The Data LED (light emitting diode) will flash depending on the machine’s status.
LED Machine Status Description
Green
(blinking)
Green
Ready Mode The machine is ready to print, in sleep mode, there is no print
data, or the power switch is off.
Receiving Data The machine is either receiving data from the computer,
processing data in memory, or printing data.
Data Remaining in
Print data remains in the machine memory.
Memory
10
2
Note
Loading paper and documents 2
Loading paper and print media 2
The machine can feed paper from the
standard paper tray.
When you put paper into the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Loading paper in the standard paper tray 2
Printing on plain paper, thin paper or recycled paper from the paper tray
a Pull the paper tray completely out of the
machine.
b While pressing the green paper-guide
release lever (1), slide the paper guides
to fit the paper size you are loading in
the tray. Make sure that the guides are
firmly in the slots.
1
For Legal and Folio size paper, press the
2
release button (1) in the bottom of the
paper tray and then pull out the back of the
paper tray. (Legal or Folio size paper is
not available in some regions.)
2
1
11
Chapter 2
IMPORTANT
1
c Fan the stack of paper well to avoid
paper jams and misfeeds.
d Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
f Lift up the support flap (1) to prevent
paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.
1
Make sure the paper guides touch the
sides of the paper so it will feed correctly.
If you do not do this, it may cause damage
to your machine.
e Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
12
Loading paper and documents
Note
Loading paper in the manual feed slot 2
You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.
Printing on plain paper, recycled paper or bond paper from the manual feed slot
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
a Lift up the support flap (1) to prevent
paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.
b Open the manual feed slot cover.
2
c Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
2
1
13
Chapter 2
Note
d Using both hands, put one piece of
paper in the manual feed slot with the
print side face up until the front edge of
the paper touches the paper feed roller.
Wait until the machine automatically
feeds the paper. When you feel the
machine pull in the paper, let go.
Printing on thick paper, labels, envelopes or small paper
When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels, envelopes, or paper that is
smaller than 105 148 mm (or A6 size).
• Remove each printed sheet or envelope
immediately to prevent a paper jam.
• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
a Open the back cover (back output tray).
2
14
b <For printing envelopes only>
Pull down the two grey levers, one on
the left-hand side and one on the
right-hand side, toward you as shown in
the illustration below.
Loading paper and documents
c Open the manual feed slot cover.
d Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
e Using both hands, put one sheet of
paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.
2
15
Chapter 2
Note
• Put the paper into the manual feed slot
with the side to be printed face up.
• Make sure that the paper or print media
(see Acceptable paper and other print
media on page 18) is straight and in the
correct position on the manual feed slot. If
it is not, the paper may not be fed
correctly, resulting in a skewed printout or
a paper jam.
• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
• Pull the paper out completely when you
retry putting the paper into the manual
feed slot.
• If you put paper or other print media in the
manual feed slot before the machine is in
the Ready mode, an error may occur and
the machine will stop printing.
• To easily remove a small printout from the
output tray, lift up the scanner by using
both hands as shown in the illustration.
• You can still use the machine while the
scanner is up. To close the scanner, push
it down with both hands.
• When the top cover is open, you cannot
open the scanner.
16
Loading paper and documents
Note
Note
2
2
1
1
Unprintable area 2
Unprintable area for faxes and copies 2
The figures below show unprintable areas.
2
1
2
Usage Document Size Top (1)
Bottom (1)
Fax Letter 4 mm 3.95 mm
A4 4 mm 1 mm
Copy Letter 4 mm 4 mm
A4 4 mm 3 mm
1
Left (2)
Right (2)
(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4
size paper. The area that cannot be printed on will vary by paper size.
Unprintable area when printing from a computer 2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait Landscape
2
1
2
2
1
Windows® printer driver and Macintosh printer driver
BRScript Driver for Windows® and Macintosh
14.23mm
24.23mm
The area that cannot be printed on may vary depending on the paper size and the printer driver
you are using. The unprintable area shown above is for A4 size paper.
17
Chapter 2
Acceptable paper and other print media 2
Print quality may vary according to the type of
paper you are using.
You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, labels or
envelopes.
For best results, follow the instructions below:
Use paper made for plain paper copying.
Use paper that is 75 to 90 gsm.
DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
Avoid touching the printed surface of the
paper immediately after printing.
Use long grain paper with a neutral Ph
value, and a moisture content of
approx. 5%.
Type and size of paper 2
The machine loads paper from the installed
standard paper tray or manual feed slot.
Standard paper tray 2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 19. The standard paper tray can
hold up to 250 sheets of Letter/A4, Legal or
Folio size paper (80 gsm). Paper can be
loaded up to the maximum paper mark on the
sliding paper width guide.
Manual feed slot 2
The manual feed slot can hold a sheet with a
size of 76.2 to 220 mm wide and
116 to 406.4 mm long. You can use the
manual feed slot if you are using special
paper, envelopes or labels.
The name for the paper trays in the printer driver in this Guide are as follows:
2
18
Tray and slot Name
Standard paper tray Tray
Manual feed slot Manual Feed
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