Page 1
USER’S GUIDE
MFC-9125CN
MFC-9325CW
Version A
ARL/ASA/NZ
Page 2
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-9125CN and MFC-9325CW
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2011 Brother Industries, Ltd.
Page 3
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in other countries.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
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Table of Contents
Section I General
1 General information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing documentation ................................................................................... 3
Accessing Brother Support (For Windows
Control panel overview ..........................................................................................6
Data LED indications .....................................................................................10
2 Loading paper and documents 11
Loading paper and print media ............................................................................11
Loading paper in the standard paper tray......................................................11
Loading paper in the manual feed slot ..........................................................13
Unprintable area ............................................................................................17
Acceptable paper and other print media..............................................................18
Type and size of paper ..................................................................................18
Handling and using special paper .................................................................20
Loading documents .............................................................................................23
Using the automatic document feeder (ADF) ................................................23
Using the scanner glass (Flatbed).................................................................24
®
) .........................................................5
3 General Setup 25
Mode Timer..........................................................................................................25
Paper settings......................................................................................................25
Paper Type ....................................................................................................25
Paper Size .....................................................................................................25
Volume settings ...................................................................................................26
Ring volume...................................................................................................26
Beeper volume ..............................................................................................26
Speaker volume.............................................................................................26
Set Daylight Saving Time ....................................................................................27
Ecology features ..................................................................................................27
Toner Save ....................................................................................................27
Sleep Time ....................................................................................................27
LCD Contrast .......................................................................................................28
Dial Prefix ............................................................................................................28
Setting up the prefix number .........................................................................28
Changing the prefix number .......................................................................... 28
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4 Security features 29
Secure Function Lock 2.0 (MFC-9325CW only)..................................................29
Setting the password for the administrator ................................................... 29
Changing the password for the administrator................................................30
Setting up the public user mode .................................................................... 30
Setting up restricted users............................................................................. 31
Turning Secure Function Lock on/off.............................................................31
Switching Users............................................................................................. 32
Memory Security (MFC-9125CN only)................................................................. 32
Setting up the password ............................................................................... 33
Changing your memory security password ...................................................33
Turning memory security on/off ..................................................................... 33
Setting Lock.........................................................................................................34
Setting up the password................................................................................ 34
Changing your Setting Lock password ..........................................................34
Turning Setting Lock on/off............................................................................35
Restricting dialling................................................................................................ 35
Dial pad restriction.........................................................................................35
One Touch restriction .................................................................................... 35
Speed Dial restriction ....................................................................................36
Section II Fax
5 Sending a fax 38
How to fax............................................................................................................ 38
Entering fax mode ......................................................................................... 38
Sending a fax from the ADF ..........................................................................38
Sending a fax from the scanner glass ........................................................... 38
Faxing Letter size document from the scanner glass ....................................39
Cancelling a fax in progress ..........................................................................39
Broadcasting (black & white only)........................................................................39
Cancelling a Broadcast in progress............................................................... 40
Additional sending operations.............................................................................. 40
Sending faxes using multiple settings ...........................................................40
Electronic cover page (black & white only).................................................... 41
Contrast......................................................................................................... 42
Changing Fax Resolution ..............................................................................42
Dual access (black & white only)...................................................................43
Real Time Transmission................................................................................43
Overseas Mode .............................................................................................44
Delayed Fax (black & white only) .................................................................. 44
Delayed batch transmission (black & white only) ..........................................44
Checking and cancelling waiting jobs............................................................ 45
Sending a fax manually .................................................................................45
Out of memory message ...............................................................................45
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6 Receiving a fax 46
Receive modes ....................................................................................................46
Choosing the receive mode...........................................................................46
Using receive modes ...........................................................................................47
Fax Only ........................................................................................................47
Fax/Tel...........................................................................................................47
Manual...........................................................................................................47
External TAD .................................................................................................47
Receive Mode settings ........................................................................................48
Ring Delay .....................................................................................................48
F/T Ring Time (Fax/Tel mode only)............................................................... 48
Fax Detect ..................................................................................................... 49
Setting the Print Density ................................................................................49
Additional receiving operations............................................................................50
Printing a reduced incoming fax .................................................................... 50
Setting the Fax Receive Stamp (black & white only).....................................50
Receiving faxes into memory (black & white only) ........................................50
Printing a fax from the memory ..................................................................... 51
Out of Paper Reception (black & white only).................................................51
7 Telephone and external devices 52
Telephone line services .......................................................................................52
Do you have Voice Mail?............................................................................... 52
Telephone Service for Australia...........................................................................52
Distinctive Ring..............................................................................................52
Telephone Service for New Zealand ...................................................................54
FaxAbility .......................................................................................................54
Telephone Service for Some Countries...............................................................55
Distinctive Ringing (For Singapore and Hong Kong).....................................55
Caller ID (not available in India) ....................................................................56
Connecting an external TAD................................................................................57
Connections...................................................................................................58
Recording an outgoing message (OGM).......................................................58
Multi-line connections (PABX) .......................................................................58
External and extension telephones......................................................................59
Operation from external or extension telephones .........................................59
For Fax/Tel mode only...................................................................................59
Connecting an external or extension telephone ............................................59
Using a non-Brother cordless external handset ............................................60
Using Remote Codes ....................................................................................60
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8 Dialling and storing numbers 62
How to dial...........................................................................................................62
Manual dialling............................................................................................... 62
One touch Dialling .........................................................................................62
Speed dialling................................................................................................62
Search ...........................................................................................................62
Fax redial....................................................................................................... 63
Storing numbers .................................................................................................. 63
Storing a pause .............................................................................................63
Storing One Touch Dial numbers ..................................................................64
Storing Speed Dial numbers..........................................................................65
Changing One Touch and Speed Dial numbers............................................ 67
Setting up Groups for Broadcasting ..............................................................68
Combining quick dial numbers ...................................................................... 70
Tone or Pulse (not available in New Zealand)............................................... 70
9 Remote Fax Options (black & white only) 71
Fax Forwarding.................................................................................................... 71
Fax Storage .........................................................................................................72
PC Fax Receive................................................................................................... 72
Changing Remote Fax Options ...........................................................................73
Turning off Remote Fax Options ................................................................... 74
Remote retrieval ..................................................................................................74
Setting a Remote Access Code.....................................................................74
Using your Remote Access Code..................................................................75
Retrieving fax messages ...............................................................................75
Changing the Fax Forwarding number ..........................................................76
Remote fax commands........................................................................................77
10 Polling 78
Polling receive ..................................................................................................... 78
Secure polling................................................................................................ 78
Delayed polling..............................................................................................78
Sequential polling ..........................................................................................79
Polled transmit (black & white only)..................................................................... 79
Setup for polled transmit................................................................................ 79
Setup for polled transmit with a secure code................................................. 80
11 Printing reports 81
Fax reports...........................................................................................................81
Transmission verification report.....................................................................81
Fax Journal.................................................................................................... 82
Reports ................................................................................................................82
How to print a report......................................................................................83
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Section III Copy
12 Making copies 86
How to copy .........................................................................................................86
Entering copy mode....................................................................................... 86
Making a single copy .....................................................................................86
Making multiple copies ..................................................................................86
Stop copying.................................................................................................. 86
Copy options (temporary settings)....................................................................... 87
Enlarging or reducing the image copied ........................................................ 87
Using the Options key ...................................................................................88
Improving copy quality...................................................................................89
Sorting copies using the ADF ........................................................................89
Adjusting Contrast, Colour and Brightness....................................................89
Making N in 1 copies (page layout) ...............................................................90
Out of memory message .....................................................................................92
Section IV Direct printing
13 Printing photos from a digital camera (MFC-9325CW only) 94
Before using PictBridge .......................................................................................94
PictBridge requirements ................................................................................94
Using PictBridge ..................................................................................................94
Setting your digital camera ............................................................................94
Printing images ....................................................................................................95
DPOF printing................................................................................................96
Printing images with Secure Function Lock 2.0 enabled (MFC-9325CW only)
Connecting a camera as a storage device ..........................................................98
Understanding the error messages .....................................................................98
.........96
14 Printing data from a USB Flash memory drive
(MFC-9325CW only) 99
Supported file formats..........................................................................................99
Creating a PRN or PostScript
Printing data directly from the USB Flash memory drive (MFC-9325CW only)
Printing data directly from the USB flash memory drive with Secure Function
Lock 2.0 enabled (MFC-9325CW only) ..........................................................101
Understanding the error messages ...................................................................103
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®
3™ file for direct printing....................................99
.......100
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Section V Software
15 Software and Network features 106
Section VI Appendixes
A Safety and legal 108
Compilation and Publication ..............................................................................108
Choosing a location ........................................................................................... 108
To use the product safely ..................................................................................110
Important Information for Australia ....................................................................115
IMPORTANT-For Your Safety ..................................................................... 115
Important safety instructions........................................................................115
Important Information for New Zealand ............................................................. 117
IMPORTANT-For Your Safety ..................................................................... 117
Important Safety Instructions....................................................................... 117
IMPORTANT NOTICE................................................................................. 120
Important Information for Some Countries......................................................... 121
Important Safety Instructions....................................................................... 121
Regulation ......................................................................................................... 123
Disconnect device ....................................................................................... 123
Approval Information ................................................................................... 123
LAN connection ...........................................................................................123
Radio interference ....................................................................................... 123
International ENERGY STAR
Trademarks........................................................................................................ 124
Open Source Licensing Remarks......................................................................125
Unlawful use of copying equipment...................................................................125
®
Qualification Statement.............................. 123
B Options 126
Memory board.................................................................................................... 126
Installing extra memory ............................................................................... 126
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C Troubleshooting and routine maintenance 128
Troubleshooting .................................................................................................128
If you are having difficulty with your machine ..............................................128
Improving the print quality ...........................................................................136
Setting Dial Tone detection .........................................................................144
Telephone line interference/VoIP ................................................................144
Error and maintenance messages.....................................................................145
Transferring your faxes or Fax Journal report .............................................151
Document jams............................................................................................152
Paper jams ..................................................................................................153
Routine maintenance.........................................................................................158
Cleaning the outside of the machine ...........................................................158
Cleaning the scanner glass .........................................................................159
Cleaning the LED heads..............................................................................160
Cleaning the corona wires ...........................................................................161
Cleaning the drum unit ................................................................................163
Cleaning the paper pick-up rollers...............................................................167
Calibration ...................................................................................................168
Auto Registration .........................................................................................169
Manual Registration..................................................................................... 169
Frequency (Colour Correction) .................................................................... 169
Replacing the consumable items....................................................................... 170
Replacing a Toner cartridge ........................................................................172
Drum units ...................................................................................................177
Replacing the belt unit ................................................................................. 181
Replacing the waste toner box ....................................................................185
Replacing periodic maintenance parts...............................................................190
Machine Information ..........................................................................................191
Checking the Serial Number........................................................................191
Checking the Page Counters.......................................................................191
Checking the remaining life of parts ............................................................191
Reset Functions...........................................................................................191
How to reset the machine............................................................................192
Packing and shipping the machine .................................................................... 192
D Menu and features 197
On-screen programming....................................................................................197
Menu table................................................................................................... 197
Memory storage...........................................................................................197
Menu keys .........................................................................................................197
How to access the menu mode ...................................................................198
Menu table .........................................................................................................199
Entering text.......................................................................................................217
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E Specifications 219
General.............................................................................................................. 219
Print media......................................................................................................... 221
Fax..................................................................................................................... 222
Copy ..................................................................................................................223
Scan ..................................................................................................................224
Print ...................................................................................................................225
Interfaces...........................................................................................................226
PictBridge (MFC-9325CW)................................................................................ 227
Direct Print feature (MFC-9325CW) .................................................................. 228
Computer requirements.....................................................................................229
Consumable items.............................................................................................231
Ethernet wired network...................................................................................... 232
Ethernet wireless network (MFC-9325CW) ....................................................... 234
Authentication and encryption for wireless users only.................................236
Wireless one-push configuration ................................................................. 238
F Glossary 239
G Index 243
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x
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Section I
General I
General information 2
Loading paper and documents 11
General Setup 25
Security features 29
Page 14
General information 1
1
Using the documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
keys on the product’s control
panel or on the computer
screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the product.
Electrical Hazard icons alert you to
possible electrical shock.
Improper Setup icons alert you to
devices and operations that are not
compatible with the product.
Hot Surface icons warn you not to
touch product parts that are hot.
Fire Hazard icons alert you to the
possibility of fire.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Follow all warnings and instructions marked
on the product.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
2
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General information
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of Fax, Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide.
Viewing documentation 1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, select Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose User’s
Guides in PDF format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
c If the model name screen appears, click
your model name. The CD-ROM main
menu will appear.
1
If this window does not appear, use
®
Windows
start.exe program from the root directory
of the Brother CD-ROM.
Explorer to find and run the
d Click Documentation.
e Click the documentation you want to
read:
User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick
Setup Guide.
1
a Turn on your PC.
Insert the Brother CD-ROM into your
CD-ROM drive.
b If the language selection screen
appears, click your language.
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Chapter 1
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
®
driver (Windows
®
/Windows® 7) in Chapter 2
Vista
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 12
XP/Windows
ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:
The complete ScanSoft™
PaperPort™ 11SE with OCR
How-to-Guides can be viewed from the
Help selection in the ScanSoft™
PaperPort™ 11SE application.
How to find Network setup instructions
Viewing documentation (Macintosh) 1
a Turn on your Macintosh.
Insert the Brother CD-ROM into your
CD-ROM drive.
b The following window will appear.
c Double-click the Documentation icon.
1
d If the language selection screen
appears, double-click your language.
e Double-click the documentation you
want to read:
User's Guide for stand-alone
operations, Software User's Guide and
1
Network User's Guide.
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports Wi-Fi
Protected Setup or AOSS™, follow the steps
in the Quick Setup Guide. For more
information about network setup please see
the Network User's Guide.
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General information
Note
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide: 1
Scanning in Chapter 8
Using ControlCenter2 in Chapter 9
Network Scanning in Chapter 12
Presto! PageManager User’s Guide: 1
Presto! PageManager is available as a
download from
http://nj.newsoft.com.tw/download/brother/
PM9SEInstaller_BR_multilang.dmg
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
.
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports Wi-Fi
Protected Setup or AOSS™, follow the steps
in the Quick Setup Guide. For more
information about network setup please see
the Network User's Guide.
Accessing Brother
Support
(For Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) and on the Brother CD-ROM.
Click Brother Support on the main menu.
The following screen will appear:
To access our website
(http://www.brother.com/
Brother Home Page.
For the latest news and product support
1
information
(http://solutions.brother.com/
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
To return to the main page, click Back or
if you have finished, click Exit.
®
), click
1
) 1
), click
), click
Viewing the Mobile Print/Scan Guide documentation
This Guide provides useful information about
printing JPEG and PDF files from your mobile
device and scanning from your Brother
machine to your mobile device when
connected on a WiFi network.
You can find the documentation at the
Brother Solutions Center at
http://solutions.brother.com/
.
1
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Chapter 1
1234 56
1011
1234 56
1011
01/07 15:30 Fax
Res:Standard
1234 56
1011
01/07 15:30 Fax
Res:Standard
Control panel overview 1
MFC-9125CN and MFC-9325CW have similar keys.
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General information
01/07 15:30 Fax
Res:Standard
34 5 6 7 8
91011
34 5 6 7 8
01/07 15:30 Fax
Res:Standard
1
91011
7
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Chapter 1
1 One Touch keys
These 4 keys give you instant access to 8
previously stored numbers.
Shift
Lets you access One Touch numbers 5 to 8
when held down.
2 Fax, Copy and Print keys
Fax keys:
Hook
Press before dialing if you want to make sure a
fax machine will answer, and then press Start.
Also, press this key after you pick up the
handset of an external telephone during the
F/T ring (fast double-rings).
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick dial numbers
or when dialling a number manually.
Resolution
Sets the resolution when sending a fax.
Copy keys:
Options
You can quickly and easily choose temporary
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Quality
Lets you change the quality for the next copy.
Print keys:
Direct (MFC-9325CW)
Lets you print data from a USB flash memory
drive or PictBridge compatible camera directly
to the machine.
(See Printing photos from a digital camera
(MFC-9325CW only) on page 94.)
Reports (MFC-9125CN)
Print the Transmission Verification Reports,
Help List, Tel Index List, Fax Journal, User
Settings and Network Config.
Secure
You can print data saved in the memory when
you enter your four-digit password. (For details
about using the Secure key, see the Software
User’s Guide on the CD-ROM.)
(MFC-9325CW) When using Secure Function
Lock, you can switch restricted users by
holding down Shift as you press Secure. (See
Secure Function Lock 2.0 (MFC-9325CW only)
on page 29.)
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory. To cancel
multiple print jobs, hold down this key until the
LCD shows Job Cancel (All).
3 Data LED
The LED will flash depending on the machine
status.
4Error LED
Blinks in orange when the LCD displays an
error or an important status message.
5LCD
Displays messages to help you set up and use
your machine.
(MFC-9325CW only) A four level indicator
shows the current wireless signal strength if
you are using a wireless connection.
0Max
6 Clear/Back
Deletes entered data or lets you cancel the
current setting.
OK
Lets you store your settings in the machine.
Volume keys:
d or c
Press to scroll backwards or forwards through
menu selections. Press to change the volume
when in fax or standby mode.
a or b
Press to scroll through the menus and options.
Address Book:
Lets you look up numbers that are stored in the
dialling memory. It also allows you to dial stored
numbers by pressing a three digit number.
8
Page 21
7Dialpad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key temporarily switches the dialling
mode from Pulse to Tone during a telephone
call (not available in New Zealand).
8Stop/Exit
Stops an operation or exits from a menu.
9Start:
Colour
Lets you start sending faxes or making copies
in full colour.
Mono
Lets you start sending faxes or making copies
in black and white.
10 Mode keys:
FAX
Puts the machine in Fax mode.
SCAN
Puts the machine in Scan mode.
(For details about scanning, see the Software
User’s Guide on the CD-ROM.)
COPY
Puts the machine in Copy mode.
11 Menu
Lets you access the Menu to program your
settings in this machine.
General information
1
9
Page 22
Chapter 1
Data LED indications 1
The Data LED (light emitting diode) will flash depending on the machine’s status.
LED Machine Status Description
Green
(blinking)
Green
Ready Mode The machine is ready to print, in sleep mode, there is no print
data, or the power switch is off.
Receiving Data The machine is either receiving data from the computer,
processing data in memory, or printing data.
Data Remaining in
Print data remains in the machine memory.
Memory
10
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2
Note
Loading paper and documents 2
Loading paper and print media 2
The machine can feed paper from the
standard paper tray.
When you put paper into the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Loading paper in the standard paper tray 2
Printing on plain paper, thin paper or recycled paper from the paper tray
a Pull the paper tray completely out of the
machine.
b While pressing the green paper-guide
release lever (1), slide the paper guides
to fit the paper size you are loading in
the tray. Make sure that the guides are
firmly in the slots.
1
For Legal and Folio size paper, press the
2
release button (1) in the bottom of the
paper tray and then pull out the back of the
paper tray. (Legal or Folio size paper is
not available in some regions.)
2
1
11
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Chapter 2
IMPORTANT
1
c Fan the stack of paper well to avoid
paper jams and misfeeds.
d Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
f Lift up the support flap (1) to prevent
paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.
1
Make sure the paper guides touch the
sides of the paper so it will feed correctly.
If you do not do this, it may cause damage
to your machine.
e Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
12
Page 25
Loading paper and documents
Note
Loading paper in the manual feed slot 2
You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.
Printing on plain paper, recycled paper or bond paper from the manual feed slot
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
a Lift up the support flap (1) to prevent
paper from sliding off the face-down
output tray or remove each page as
soon as it comes out of the machine.
b Open the manual feed slot cover.
2
c Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
2
1
13
Page 26
Chapter 2
Note
d Using both hands, put one piece of
paper in the manual feed slot with the
print side face up until the front edge of
the paper touches the paper feed roller.
Wait until the machine automatically
feeds the paper. When you feel the
machine pull in the paper, let go.
Printing on thick paper, labels, envelopes or small paper
When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels, envelopes, or paper that is
smaller than 105 148 mm (or A6 size).
• Remove each printed sheet or envelope
immediately to prevent a paper jam.
• The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
a Open the back cover (back output tray).
2
14
b <For printing envelopes only>
Pull down the two grey levers, one on
the left-hand side and one on the
right-hand side, toward you as shown in
the illustration below.
Page 27
Loading paper and documents
c Open the manual feed slot cover.
d Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
e Using both hands, put one sheet of
paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.
2
15
Page 28
Chapter 2
Note
• Put the paper into the manual feed slot
with the side to be printed face up.
• Make sure that the paper or print media
(see Acceptable paper and other print
media on page 18) is straight and in the
correct position on the manual feed slot. If
it is not, the paper may not be fed
correctly, resulting in a skewed printout or
a paper jam.
• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
• Pull the paper out completely when you
retry putting the paper into the manual
feed slot.
• If you put paper or other print media in the
manual feed slot before the machine is in
the Ready mode, an error may occur and
the machine will stop printing.
• To easily remove a small printout from the
output tray, lift up the scanner by using
both hands as shown in the illustration.
• You can still use the machine while the
scanner is up. To close the scanner, push
it down with both hands.
• When the top cover is open, you cannot
open the scanner.
16
Page 29
Loading paper and documents
Note
Note
2
2
1
1
Unprintable area 2
Unprintable area for faxes and copies 2
The figures below show unprintable areas.
2
1
2
Usage Document Size Top (1)
Bottom (1)
Fax Letter 4 mm 3.95 mm
A4 4 mm 1 mm
Copy Letter 4 mm 4 mm
A4 4 mm 3 mm
1
Left (2)
Right (2)
(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4
size paper. The area that cannot be printed on will vary by paper size.
Unprintable area when printing from a computer 2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait Landscape
2
1
2
2
1
Windows® printer driver and Macintosh printer driver
BRScript Driver for Windows® and Macintosh
14.23mm
24.23mm
The area that cannot be printed on may vary depending on the paper size and the printer driver
you are using. The unprintable area shown above is for A4 size paper.
17
Page 30
Chapter 2
Acceptable paper and other print media 2
Print quality may vary according to the type of
paper you are using.
You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, labels or
envelopes.
For best results, follow the instructions below:
Use paper made for plain paper copying.
Use paper that is 75 to 90 gsm.
DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
Avoid touching the printed surface of the
paper immediately after printing.
Use long grain paper with a neutral Ph
value, and a moisture content of
approx. 5%.
Type and size of paper 2
The machine loads paper from the installed
standard paper tray or manual feed slot.
Standard paper tray 2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 19. The standard paper tray can
hold up to 250 sheets of Letter/A4, Legal or
Folio size paper (80 gsm). Paper can be
loaded up to the maximum paper mark on the
sliding paper width guide.
Manual feed slot 2
The manual feed slot can hold a sheet with a
size of 76.2 to 220 mm wide and
116 to 406.4 mm long. You can use the
manual feed slot if you are using special
paper, envelopes or labels.
The name for the paper trays in the printer driver in this Guide are as follows:
2
18
Tray and slot Name
Standard paper tray Tray
Manual feed slot Manual Feed
Page 31
Loading paper and documents
Paper capacity of the paper trays 2
Paper size Paper types No. of sheets
Paper Tray
1
A4, Letter, Legal
,
Executive, A5, A5 (Long
Plain paper, Thin paper
and Recycled paper
up to 250 [80 gsm]
Edge), A6, B5 (ISO),
12
.
Plain paper, Thin paper,
Thick paper, Thicker
paper, Bond paper,
1 sheet [80 gsm]
1 Envelope
Manual feed slot
(Manual Feed)
B6 (ISO) and Folio
Width: 76.2 to 220 mm
Length: 116 to 406.4 mm
Recycled paper,
Envelopes and Labels.
1
Legal or Folio size paper are not available in some regions.
2
Folio size is 215.9 mm x 330.2 mm.
Recommended paper specifications 2
The following paper specifications are suitable for this machine.
Basis weight 75-90 gsm
Thickness 80-110 m
Roughness Higher than 20 sec.
Stiffness
90-150 cm
Grain direction Long grain
Volume resistivity
Surface resistivity
Filler
10e9-10e11 ohm
10e
CaCO
Ash content Below 23 wt%
Brightness Higher than 80%
Opacity Higher than 85%
3
/100
9
-10e12 ohm-cm
(Neutral)
3
2
19
Page 32
Chapter 2
IMPORTANT
1
1
Handling and using special paper 2
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Some important guidelines when selecting
paper are:
DO NOT use inkjet paper because it may
cause a paper jam or damage your
machine.
Preprinted paper must use ink that can
withstand the temperature of the
machine’s fusing process (200 degrees
centigrade).
If you use bond paper, paper having a
rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.
Types of paper to avoid 2
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
12mm or greater curl may cause jams
to occur.
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
they may damage your machine. This
damage is not covered under any Brother
warranty or service agreement.
20
Page 33
Loading paper and documents
IMPORTANT
1
1
Envelopes 2
Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can only be fed from the Manual
feed slot. We recommend that you print a test
envelope to make sure the print results are
what you want before you print or purchase a
large quantity of envelopes.
Check the following:
Envelopes should have a lengthwise
sealing flap.
The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
Envelopes should consist of two layers of
paper in the area circled in the figure
below.
Types of envelopes to avoid 2
DO NOT use envelopes:
• that are damaged, curled, wrinkled or
an unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie
strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing
on them)
• that were previously printed by a
laser/LED machine
• that are pre-printed on the inside
• that cannot be arranged neatly when
stacked
• that are made of paper that weighs
more than the paper weight
specifications for the machine
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on surface as shown in figure
below
2
1 Feeding direction
Envelope joints that are sealed by the
manufacturer should be secure.
We recommend that you do not print
within 15 mm of the edges of envelopes.
• with double flaps as shown in figure
below
21
Page 34
Chapter 2
IMPORTANT
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown below
• with each side folded as shown below
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage may not be
covered under any Brother warranty or
service agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Labels 2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
All labels used in this machine must be able
to withstand a temperature of 200 degrees
centigrade for a period of 0.1 seconds.
Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.
Labels must be fed from the manual feed slot
only.
22
Types of labels to avoid 2
Do not use labels that are damaged, curled,
wrinkled or an unusual shape.
DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.
Page 35
Loading paper and documents
IMPORTANT
Note
1
2
Loading documents 2
Using the automatic document feeder (ADF) 2
The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard 80 gsm
paper and always fan the pages before
putting them in the ADF.
• DO NOT leave thick documents on the
scanner glass (Flatbed). If you do this, the
ADF may jam.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled,
paper-clipped, pasted or taped.
• DO NOT use cardboard, newspaper or
fabric with the ADF. Instead use the
scanner glass.
• To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
a Unfold the ADF document output
support flap (1) and the ADF support
flap (2).
b Fan the pages well.
c Place your document face up, top edge
first in the ADF until the LCD display
message changes and you feel it touch
the feed rollers.
d Adjust the paper guides (1) to fit the
width of your document.
2
To scan documents that are not suitable
for the ADF, see Using the scanner glass
(Flatbed) on page 24.
Make sure documents with correction fluid
or written with ink are completely dry.
Documents to be faxed must be from
147.3 to 215.9 mm wide and from
147.3 to 356 mm long, and of a standard
weight [80 gsm].
1
23
Page 36
Chapter 2
Note
IMPORTANT
Using the scanner glass (Flatbed) 2
You can use the scanner glass to fax, copy or
scan pages of a book one page at a time.
Documents can be up to 215.9 mm wide and
297 mm long.
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left and top, place the document face
down in the upper left corner of the
scanner glass.
c Close the document cover.
If the document is a book or is thick do not
slam the cover or press on it.
24
Page 37
3
General Setup 3
Mode Timer 3
The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to Fax mode default. If you choose
Off, the machine will stay in the mode you
used last.
This setting also sets the time the machine
will change from individual user to the Public
mode when using Secure Function Lock.
(See Switching Users on page 32.)
a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c Press Stop/Exit.
Paper settings 3
Paper Type 3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Press Menu, 1, 2, 1.
b Press a or b to choose Thin, Plain,
Thick, Thicker or
Recycled Paper.
Press OK.
c Press Stop/Exit.
Paper Size 3
You can use ten sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5,
A5 L, A6, B5, B6 and Folio.
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document or an incoming
fax on the page.
3
a Press Menu, 1, 2, 2.
b Press a or b to choose A4, Letter,
Legal, Executive, A5, A5 L, A6, B5,
B6 or Folio.
Press OK.
c Press Stop/Exit.
25
Page 38
Chapter 3
Volume settings 3
Ring volume 3
You can choose a range of ring volume
levels, from High to Off.
While in Fax mode press or to adjust
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the ring volume through
the menu:
a Press Menu, 1, 3, 1.
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press Stop/Exit.
Speaker volume 3
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu, 1, 3, 3.
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press Stop/Exit.
Beeper volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
a Press Menu, 1, 3, 2.
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press Stop/Exit.
26
Page 39
General Setup
Note
Set Daylight Saving Time 3
You can set the machine to change for
Daylight Saving Time. If you choose On, it will
reset the time forward one hour and if you
choose Off, it will reset the time backward
one hour.
a Press Menu, 1, 4.
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
Ecology features 3
Toner Save 3
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
3
a Press Menu, 1, 5, 1.
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Time 3
The Sleep Time setting can reduce power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives a fax, computer data, or
makes a copy, the timer will be reset. The
default setting is 005 minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
a Press Menu, 1, 5, 2.
b Enter the length of time the machine is
idle before entering sleep mode.
Press OK.
c Press Stop/Exit.
27
Page 40
Chapter 3
Note
LCD Contrast 3
You can change the contrast to make the
LCD look lighter or darker.
a Press Menu, 1, 6.
b Press a to make the LCD darker. Or,
press b to make the LCD lighter.
Press OK.
c Press Stop/Exit.
Dial Prefix 3
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
Setting up the prefix number 3
a (for New Zealand) Press Menu, 0, 5.
Press Menu, 0, 6.
b Enter the prefix number (up to 5 digits)
on the dial pad.
Press OK.
• You can use the numbers 0 to 9, #, l
and !. (Press Hook to display “!”.)
You cannot use ! with any other numbers
or characters.
If your telephone system requires a timed
break recall (hookflash), press Hook to
enter the break.
• (Not available in New Zealand) If the pulse
dialing mode is on, # and l are not
available to use.
c Press Stop/Exit.
Changing the prefix number 3
a (for New Zealand) Press Menu, 0, 5.
Press Menu, 0, 6.
b Do one of the following:
To change the prefix number,
press 1.
To exit without making a change,
press 2. Go to step d.
c Enter a new prefix number using the dial
pad (up to 5 digits), press OK.
d Press Stop/Exit.
28
Page 41
Note
Security features 4
4
Secure Function Lock
2.0 (MFC-9325CW only)4
Secure Function Lock lets you restrict Public
access to the following machine functions:
Fax Tx
Fax Rx
Copy
Scan
USB Direct
PC Print
Color Print
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call your Brother
dealer for service.
• Secure Function Lock can be set manually
at the control panel or by using Web
Based Management. We recommend
using Web Based Management to
configure this feature. For more
information, see the Network User’s
Guide on the CD-ROM.
• Only administrators can set limitations
and make changes for each user.
• When Secure Function Lock is on, you
can only use 1.Contrast and
6.Polled TX, 7.Coverpg Setup
under 2.Setup Send in the Fax menu.
If Fax Tx is Off, you cannot use any
function in the Fax menu.
• Polling Receive is On only when both Fax
Tx and Fax Rx are On.
Setting the password for the administrator 4
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 31 and Turning Secure Function
Lock on/off on page 31.)
4
a Press Menu, 1, 7, 1.
b Enter a four-digit number for the
password using numbers 0–9.
Press OK.
c Re-enter the password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
29
Page 42
Chapter 4
Changing the password for the administrator 4
a Press Menu, 1, 7, 1.
Security
1.Function Lock
b Press a or b to choose Set Password.
Press OK.
c Enter the registered four-digit password.
Press OK.
d Enter a four-digit number for the new
password.
Press OK.
e If the LCD shows Verify: re-enter the
new password.
Press OK.
f Press Stop/Exit.
Setting up the public user mode 4
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
a Press Menu, 1, 7, 1.
b Press a or b to choose Setup ID.
Press OK.
c Enter the administrator password.
Press OK.
d Press a or b to choose Public.
Press OK.
e Press a or b to choose On or Off for
Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.
30
f Press Stop/Exit.
Page 43
Security features
Note
Setting up restricted users 4
You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User’s Guide on the CD-ROM.) You
can set up to 25 restricted users with
restrictions and a password.
a Press Menu, 1, 7, 1.
b Press a or b to choose Setup ID.
Press OK.
c Enter the administrator password.
Press OK.
d Press a or b to choose User01.
Press OK.
e Use the numeric keys to enter the user
name. (See Entering text on page 217.)
Press OK.
f Enter a four-digit password for the user.
Press OK.
Turning Secure Function Lock on/off 4
If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Secure Function Lock on
a Press Menu, 1, 7, 1.
b Press a or b to choose Lock OffiOn.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
Turning Secure Function Lock off
a Press Menu, 1, 7, 1.
b Press a or b to choose Lock OniOff.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
4
g Press a or b to choose On or Off for
Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct, PC Print and
Color Print. When the LCD shows
Exit, press OK.
h Repeat steps d to g for entering each
additional user and password.
i Press Stop/Exit.
You cannot use the same name as
another user’s name.
31
Page 44
Chapter 4
Note
Note
Switching Users 4
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user Mode
a Hold down Shift as you press Secure.
b Press a or b to choose your name.
Press OK.
c Enter your four-digit password.
Press OK.
If you press a Mode key that is restricted,
Access Denied will appear on the LCD
and then the machine will ask your name.
If you are a restricted user with access to
this Mode, press a or b to choose your
name and enter your four-digit password.
Changing to the Public Mode
After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
setting (Menu, 1, 1). (See Mode Timer
on page 25.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.
Press 1 to choose 1.Yes.
Memory Security (MFC-9125CN only) 4
Memory Security lets you prevent
unauthorized access to the machine.
While Memory Security is on, the following
operations are available:
Receiving faxes into memory (limited by
memory capacity)
Fax Forwarding (if Fax Forwarding was
already on)
Remote Retrieval (if Fax Storage was
already on)
While Memory Security is on, the following
operations are NOT available:
Printing received faxes
Sending faxes
Copying
PC printing
Scanning
PC Fax Receive
• To print the faxes in memory, turn off
Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security. (See
Turning off Remote Fax Options
on page 74.)
32
Page 45
Security features
Note
Note
Note
Setting up the password 4
• If you have already set the password, you
will not need to set it, again.
• If you forget the Memory Security
password, please call your Brother dealer.
a Press Menu, 1, 7, 1.
Security
1.Mem Security
b Enter a four-digit number for the
password using numbers 0–9.
Press OK.
c Re-enter the password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
Changing your memory security password 4
a Press Menu, 1, 7, 1.
Security
1.Mem Security
b Press a or b to choose Set Password.
Press OK.
c Enter your four-digit password.
Press OK.
Turning memory security on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning memory security on
a Press Menu, 1, 7, 1.
Security
1.Mem Security
b Press a or b to choose Set Security.
Press OK.
c Enter your registered four-digit
password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
If there is a power failure faxes will remain
in memory for up to 60 hours.
Turning memory security off
a Press Menu.
Enter the registered four-digit password.
Press OK.
b Memory Security is automatically turned
off and the LCD shows the date and
time.
4
d Enter a four-digit number for the new
password.
Press OK.
e Re-enter the password when the LCD
shows Verify:.
Press OK.
f Press Stop/Exit.
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
Mode until the registered password is
entered.
33
Page 46
Chapter 4
Setting Lock 4
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or your Brother dealer.
While Setting Lock is On, you cannot change
the following settings without a password:
Date/Time
Station ID
Quick Dial settings
Mode Timer
Paper Type
Paper Size
Volume
Daylight Save
Ecology
LCD Contrast
Setting Lock
Secure Function Lock (MFC-9325CW)
Memory Security (MFC-9125CN)
Dial Restriction
Setting up the password 4
a Press Menu, 1, 7, 2.
b Enter a four-digit number for the
password using numbers 0–9.
Press OK.
c Re-enter your password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
Changing your Setting Lock password 4
a Press Menu, 1, 7, 2.
b Press a or b to choose Set Password.
Press OK.
c Enter your four-digit password.
Press OK.
d Enter a four-digit number for the new
password.
Press OK.
e Re-enter your new password when the
LCD shows Verify:.
Press OK.
34
f Press Stop/Exit.
Page 47
Security features
Turning Setting Lock on/off 4
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on
a Press Menu, 1, 7, 2.
b Press a or b to choose On.
Press OK.
c Enter your four-digit password.
Press OK.
d Press Stop/Exit.
Turning Setting Lock off
a Press Menu, 1, 7, 2.
b Enter your four-digit password.
Press OK twice.
c Press Stop/Exit.
Restricting dialling 4
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling by
using the dial pad, One Touch and Speed
Dial.
If you choose Off, the machine does not
restrict the dialling method.
If you choose Enter # twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the LCD will
show an error message.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
Dial pad restriction 4
a Press Menu, 2, 6, 1.
4
b Press a or b to choose Off,
Enter # twice or On.
Press OK.
c Press Stop/Exit.
One Touch restriction 4
a Press Menu, 2, 6, 2.
b Press a or b to choose Off,
Enter # twice or On.
Press OK.
c Press Stop/Exit.
35
Page 48
Chapter 4
Note
Speed Dial restriction 4
a Press Menu, 2, 6, 3.
b Press a or b to choose Off,
Enter # twice or On.
Press OK.
c Press Stop/Exit.
•The Enter # twice setting will not work
if you lift an external handset before
entering the number. You will not be
asked to re-enter the number.
• The machine cannot restrict dialling from
Redial/Pause.
• If you chose On or
cannot use the Broadcasting feature and
cannot combine quick dial numbers when
dialling.
Enter # twice
, you
36
Page 49
Section II
Fax II
Sending a fax 38
Receiving a fax 46
Telephone and external devices 52
Dialling and storing numbers 62
Remote Fax Options (black & white only) 71
Polling 78
Printing reports 81
Page 50
5
Note
Sending a fax 5
How to fax 5
Entering fax mode 5
To enter fax mode press (FAX), and the
key will glow blue.
Sending a fax from the ADF 5
Using the ADF to send your faxes is the
easiest way. To cancel a fax in progress
press Stop/Exit.
a Make sure you are in Fax mode .
b Place your document face up, top edge
first in the ADF until the LCD display
changes and you feel it touch the feed
rollers.
c Dial the fax number. (See How to dial
on page 62.)
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine scans the pages into
memory and then sends the
document.
If you press Colour Start, the
machine starts dialling and sends the
document in real time.
Sending a fax from the scanner glass 5
You can use the scanner glass to fax the
pages of a book, or a single page at a time.
The documents can be up to Letter or A4
size. Press Stop/Exit to cancel a fax in
progress.
a Make sure you are in Fax mode .
b Place your document face down on the
scanner glass.
c Dial the fax number. (See How to dial
on page 62.)
d Press Mono Start or Colour Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press Colour Start, the
machine starts sending. Go to
step g.
e After the machine scans the page, the
LCD will prompt you to choose one of
the options below:
Next Page?
1.Yes 2.No(Send)
Press 1 to send another page. Go to
step f.
If an Out of Memory message appears
while scanning a document into memory,
press Stop/Exit to cancel or Mono Start
to send the scanned pages.
38
Press 2 or Mono Start to send the
document. Go to step g.
f Place the next page on the scanner
glass, press OK. Repeat steps e and f
for each additional page.
Set Next Page
Then Press OK
Page 51
Sending a fax
Note
Note
Note
g Your machine will automatically send
the fax.
When faxing multiple pages from the
scanner glass, real time transmission
should be set to Off. (See Real Time
Transmission on page 43.)
Faxing Letter size document from the scanner glass 5
When faxing Letter size documents, you will
need to set the scan glass size to Letter;
otherwise, a portion of your faxes will be
missing.
a Make sure you are in Fax mode.
b Press Menu, 1, 8, 1.
c Press a or b to choose Letter.
Press OK.
Broadcasting (black & white only) 5
Broadcasting lets you send the same fax
message to more than one fax number. You
can include Groups, One Touch, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
You can broadcast up to 258 different
numbers. This will depend on how many
groups, access codes or credit card numbers
you have stored, and on how many delayed
or stored faxes in memory.
Use (Address Book) to help you
choose numbers easily.
a Make sure you are in Fax mode .
b Load your document.
5
d Press Stop/Exit.
Cancelling a fax in progress 5
Press Stop/Exit to cancel the fax. If you
press Stop/Exit while the machine is dialling
or sending, the LCD will show
1.Clear 2.Exit, press 1 to cancel the
fax.
c Enter a number.
Press OK.
You can use either a One Touch,
Speed Dial, a Group number, or a
number manually entered using the dial
pad. (See How to dial on page 62.)
d Repeat step c until you have entered
all the fax numbers you want to
broadcast to.
e Press Mono Start.
After the broadcast is finished the machine
will print a broadcast report to let you know
the results.
The scan profile of the One Touch,
Speed Dial or Group number you chose
first will be applied to the broadcast.
39
Page 52
Chapter 5
Cancelling a Broadcast in progress 5
a Press Menu, 2, 7.
The LCD will show the Broadcast job
number followed by the fax number (or
name) being dialed (for example,
#001 0123456789).
b Press OK.
The LCD will show the following
message:
#001 0123456789
1.Clear 2.Exit
c Press 1 to cancel the fax number being
dialed.
The LCD will then show the following
message:
Broadcast#001
1.Clear 2.Exit
d To cancel the Broadcast, press 1.
e Press Stop/Exit.
Additional sending operations 5
Sending faxes using multiple settings 5
Before you send a fax, you can change any
combination of these settings: contrast,
resolution, overseas mode, delayed fax timer,
polling transmission, real time transmission
or cover page settings.
a Make sure you are in Fax mode .
After each setting is accepted, the LCD
asks if you want to enter more settings.
Next
1.Yes 2.No
b Do one of the following:
To choose more settings, press 1.
The LCD returns to the Setup Send
menu so you can choose another
setting.
If you have finished choosing
settings, press 2 and go to the next
step for sending your fax.
40
Page 53
Sending a fax
Electronic cover page (black & white only) 5
This feature will not work unless you have
already programmed your Station ID. (See
the Quick Setup Guide.)
You can automatically send a cover page
with every fax. Your cover page includes your
Station ID, a comment, and the name (or
number) stored in the One Touch or Speed
Dial memory.
By choosing Next Fax:On you can also
display the number of pages on the cover
page.
You can choose one of the following preset
comments.
1.Note Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments,
you can enter two personal messages of your
own, up to 26 characters long. Use the chart
on page 217 for help entering characters.
(See Composing your own comments on page 41.)
5.(User Defined)
6.(User Defined)
Composing your own comments 5
You can set up two comments of your own.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 8.
c Press a or b to choose 5 or 6 to store
your own comment.
Press OK.
d Enter your own comment using the dial
pad.
Press OK.
Use the chart on page 217 for help entering
characters.
Send a cover page for the next fax 5
If you want to send a cover page only for the
next fax, your machine will ask you to enter
the number of pages you are sending so it
can be printed on the cover page.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 7.
d Press a or b to choose Next Fax:On
(or Next Fax:Off).
Press OK.
5
e Press a or b to choose a comment.
Press OK.
f Enter two digits to show the number of
pages you are sending.
Press OK.
For example, enter 0, 2 for 2 pages or
0, 0 to leave the number of pages blank.
If you make a mistake, press d or
Clear/Back to back up and re-enter the
number of pages.
41
Page 54
Chapter 5
Note
Send a cover page for all faxes 5
You can set the machine to send a cover
page whenever you send a fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 7.
c Press a or b to choose On (or Off).
Press OK.
d Press a or b to choose a comment.
Press OK.
Using a printed cover page 5
If you want to use a printed cover page that
you can write on, you can print the sample
page and attach it to your fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 7.
c Press a or b to choose Print Sample.
Press OK.
Contrast 5
For most documents the default setting of
Auto will give the best results. It
automatically chooses the suitable contrast
for your document.
If your document is very light or dark,
changing the contrast may improve the
quality of the fax.
Use Dark to make the faxed document
lighter.
Use Light to make the faxed document
darker.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light or
Dark.
Press OK.
d Press Start.
e After the machine prints a copy of your
cover page, press Stop/Exit.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting if you choose Photo as the Fax
Resolution.
Changing Fax Resolution 5
The quality of a fax can be improved by
changing the Fax Resolution. Resolution can
be changed for the next fax or for all faxes.
To change the Fax Resolution setting for the next fax
a Make sure you are in Fax mode .
b Load your document.
c Press Resolution, then a or b to choose
the resolution.
Press OK.
5
42
Page 55
Sending a fax
Note
Note
Note
To change the default Fax Resolution setting
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution
you want.
Press OK.
You can choose four different resolution
settings for black & white faxes and two for
colour.
Black & white
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission time.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
The time taken to send will increase when
selecting S.Fine or Photo.
Dual access
5
(black & white only) 5
You can dial a number, and start scanning the
fax into memory even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD will show the new
job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If you get an Out of Memory message
while scanning the first page of a fax,
press Stop/Exit to cancel scanning. If you
get an Out of Memory message while
scanning a subsequent page, you can
press Mono Start to send the pages
scanned so far, or press Stop/Exit to
cancel the operation.
Real Time Transmission 5
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax:On for the next fax only.
If the memory is full and you are sending a
black and white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to off). If
the memory is full, faxes from the scanner
glass cannot be sent until you clear some
of the memory.
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
5
43
Page 56
Chapter 5
Note
Sending in real time for all faxes 5
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
c Press a or b to choose On.
Press OK.
Sending in real time for the next fax only
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
c Press a or b to choose Next Fax:On.
Press OK.
Not sending in real time for the next fax only
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
Delayed Fax (black & white only) 5
You can store up to 50 faxes in the memory
to be sent within a twenty four hour period.
a Make sure you are in Fax mode .
b Load your document.
5
c Press Menu, 2, 2, 3.
d Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM)
Press OK.
The number of pages you can scan into
the memory depends on the amount of
5
data printed on each page.
Delayed batch transmission (black & white only) 5
c Press a or b to choose Next Fax:Off.
Press OK.
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to a bad connection, then
turning on Overseas Mode may help.
This is a temporary setting, and will only be
active for your next fax.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 9.
d Press a or b to choose On or Off.
Press OK.
44
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time.
All delayed faxes that are scheduled to be
sent at the same time to the same fax number
will be sent as one fax to save transmission
time.
a Make sure you are in Fax mode .
b Press Menu, 2, 2, 4.
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Page 57
Sending a fax
Note
Checking and cancelling waiting jobs 5
Check which jobs are still waiting in the
memory to be sent. If there are no jobs, the
LCD will show No Jobs Waiting. You can
cancel a fax job that is stored and waiting in
the memory.
a Press Menu, 2, 7.
The number of jobs still to be sent will be
displayed.
b Do one of the following:
Press a or b to scroll though the
waiting jobs, press OK to choose a
job, and then press 1 to cancel it.
Press 2 to exit without cancelling.
c When you have finished, press
Stop/Exit.
Sending a fax manually 5
Manual transmission 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
Out of memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation.
If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real Time Transmission on page 43.)
To make extra memory available, you can
do the following:
• Print the faxes that are in the memory.
(See Printing a fax from the memory
on page 51.)
• Turn off Fax storage. (See Turning off
Remote Fax Options on page 74.)
• Add Optional Memory. (See Memory
board on page 126.)
5
a Make sure you are in Fax mode .
b Load your document.
c Press Hook and listen for a dial tone. Or
pick up the handset of an external
telephone and listen for a dial tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass,
press 1 to send a fax.
f Replace the handset of an external
telephone.
45
Page 58
Receiving a fax 6
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line. The diagrams below will help you choose the correct mode. (For more detailed
information about the receive modes, see Using receive modes on page 47.)
Choosing the receive mode 6
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Are you using the voice message function of
an external telephone answering device?
No
Do you want the machine to answer fax and
telephone calls automatically?
To set the receive mode follow the instructions below.
a Press Menu, 0, 1.
b Press a or b to choose the receive mode.
Press OK.
c Press Stop/Exit.
The LCD will display the current receive mode.
No
Fax Only
Manual
No
Fax/Tel
Yes
External TAD
Yes
46
Page 59
Receiving a fax
Using receive modes 6
Some receive modes answer faxes
automatically (Fax Only and Fax/Tel).
You may want to change the Ring Delay
before using these modes. (See Ring Delay
on page 48.)
Fax Only 6
Fax Only mode will automatically answer every call as a fax.
Fax/Tel 6
Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
External TAD 6
External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
(For more information see Connecting an
external TAD on page 57.)
6
Use this mode if you receive few voice calls.
(Also see F/T Ring Time (Fax/Tel mode only)
on page 48 and Ring Delay on page 48.)
Manual 6
Manual mode turns off all automatic answering functions unless you are using the
1
Distinctive Ring
1
Fax Ability in New Zealand.
To receive a fax in Manual mode lift the
handset of the external telephone. When you
hear fax tones (short repeating beeps), press
Mono Start, and then press 2 to receive a
fax. You can also use the Fax Detect feature
to receive faxes by lifting a handset on the
same line as the machine.
(Also see Fax Detect on page 49.)
If you use a computer modem on the same
line, Faxing will not operate correctly.
feature.
47
Page 60
Chapter 6
Receive Mode settings 6
Ring Delay 6
The Ring Delay setting sets the number of
times the machine rings before it answers in
Fax Only and Fax/Tel modes.
If you have external or extension telephones
on the same line as the machine, choose the
maximum number of rings. (See Operation
from external or extension telephones
on page 59 and Fax Detect on page 49.)
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 1.
c Press a or b to choose how many times
the line rings before the machine
answers (02-10 for Australia, 01-10 for
New Zealand, 00-10 for some countries).
Press OK.
d Press Stop/Exit.
F/T Ring Time (Fax/Tel mode only) 6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the Ring
Delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T Ring Time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. (For more information see
Using Remote Codes on page 60.)
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 2.
c Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or
70 seconds for Australia and some
countries, 20, 30, 40 or 55 seconds for
New Zealand).
Press OK.
48
d Press Stop/Exit.
Page 61
Receiving a fax
Note
Fax Detect 6
If Fax Detect is On: 6
The machine can receive a fax automatically,
even if you answer the call. When you see
Receiving on the LCD or hear a click on the
phone line through the handset you are
using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call first by lifting the external handset, then
press Mono Start or Colour Start, and then
press 2 to receive.
If you answered at an extension telephone
press l51 (l91 for New Zealand).
(See Operation from external or extension
telephones on page 59.)
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an external or extension telephone
handset, press the remote activation code
l51 (l91 for New Zealand).
Setting the Print Density 6
You can adjust the Print Density setting to
make your printed pages darker or lighter.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 7.
c Press a to make the print darker.
Or, press b to make the print lighter.
Press OK.
d Press Stop/Exit.
6
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
• We do not recommend having a PC plus
fax machine on the same line.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 3.
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
49
Page 62
Chapter 6
Note
Additional receiving operations 6
Printing a reduced incoming fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal or Folio size
paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 2, 2).
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
Receiving faxes into memory (black & white only) 6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper, asking you to put paper in the
paper tray. (See Loading paper and print
media on page 11.) If you are unable to put
paper in the paper tray the following will
happen:
If Memory Receive is On: 6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray and press
Mono Start or Colour Start.
If Memory Receive is Off: 6
Setting the Fax Receive Stamp (black & white only) 6
You can set the machine to print the received
date and time in the top centre of each
received fax page.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 9.
c Press a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
• The received time and date will not appear
when using Internet Fax.
• Make sure you have set the current date
and time in the machine. (See the Quick
Setup Guide.)
The machine will carry on receiving the
current fax, with the remaining pages being
stored in memory, if enough memory is
available. Further incoming faxes will not be
stored in memory. The machine will then stop
automatically answering calls until fresh
paper is put in the paper tray. To print the last
fax you received, put fresh paper in the tray
and press Mono Start or Colour Start.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 6.
c Use a or b to choose On or Off.
Press OK.
d Press Stop/Exit.
50
Page 63
Printing a fax from the memory 6
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
(See Fax Storage on page 72.)
a Press Menu, 2, 5, 3.
b Press Start.
c Press Stop/Exit.
Out of Paper Reception (black & white only) 6
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper. Put some paper in the paper tray.
(See Loading paper and print media
on page 11.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Receiving a fax
6
51
Page 64
7
Note
Telephone and external devices 7
Telephone line services 7
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one telephone line may create
problems with the operation of your machine.
Do you have Voice Mail? 7
If you have Voice Mail on the telephone line
that you will install your new Machine on,
there is a strong possibility that Voice Mail
and the Machine will conflict with each other
while receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the Machine can work
together without any problems. If each one
has a separate telephone number, neither will
interfere with the other’s operations.
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions to ‘register’ the
new Distinctive Ring pattern they give you.
This is so your Machine can recognize its
incoming calls.
Telephone Service for Australia 7
Distinctive Ring 7
Distinctive Ring1 is a function of your Brother
machine that allows a person with one line to
receive fax and voice calls through two
different phone numbers on that one line.
Brother uses the term “Distinctive Ring”, but
telephone companies market the service
under a variety of names. This service
establishes a second telephone number on
the same line as your existing telephone
number, and each number has its own ring
pattern. Typically, the original number rings
with the standard ring pattern and is used for
receiving voice calls, and the second number
rings with a different ring pattern and is used
for receiving faxes. Only one call can be
answered (or made) at any one time and
while this call is in progress, incoming calls to
either number will be presented with a busy
tone.
1
Contact your Telephone Service Provider to
determine availability and any other related details.
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manual automatically. Your Distinctive
Ring Number does not allow Voice calls only Faxes. You can not change the
receive mode from Manual mode while
the Distinctive Ring is set to on.
52
Page 65
Telephone and external devices
Note
All extension phones ring twice,
fax machine is silent.
Fax machine
automatically
receives and prints
fax message
without ringing.
Fax machine
begins ringing
on third ring.
Registered
Fax
Number
Main number
(Voice Number)
You answer the call
at an external telephone
or an extension
telephone.
Telephone Answering
Device (TAD)
answers the call.
Incoming Call
(either Voice or Fax)
Flowchart Sequence of Incoming call
How does your telephone company's “Distinctive Ring” service work?
Using “Distinctive Ring” service of your
telephone company is the most efficient way
to receive both fax and telephone calls on the
same line. When the voice call comes in, all
phones (extension and external) and the fax
machine will ring to alert you to pick it up. If a
fax call comes in, the fax machine will answer
automatically without ringing, whereas the
extension and external phones will ring twice
with a Distinctive Ring pattern. It is also a
more efficient way of operating a Fax
machine with an extension phone as you do
not have to use the remote activation codes.
It gives you two independent numbers
without the higher cost of a second line.
What does Brother's “Distinctive
7
Ring” do?
The Brother machine has a Distinctive Ring1
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
telephone number on your line can just
receive faxes.
Set the Distinctive Ring to ON Very important!
After you have set the Distinctive Ring feature
to ON, the receive mode is set to Manual
automatically. Your Distinctive Ring Number
does not allow Voice Calls - only Faxes. You
cannot change the receive mode to another
mode while the Distinctive Ring is set to On:
a Press Menu, 2, 0, 2.
b Press a or b to choose On.
c Press OK.
7
7
7
d Press Stop/Exit. Distinctive Ring is now
set to on.
Turning off Distinctive Ring 7
a Press Menu, 2, 0, 2.
b Press a or b to choose Off.
c Press OK.
d Press Stop/Exit.
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the receive
mode on page 46.)
53
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Chapter 7
Note
Telephone Service for New Zealand 7
FaxAbility 7
FaxAbility is a service offered by Telecom
that allows you to have an additional number
on one telephone line, with its own distinctive
ring pattern. This way, when you get an
incoming call, you can identify the number
being called by its ring.
How Will the Fax Machine Treat All Other Numbers?
FaxAbility mode ensures that the machine
will answer calls to the FaxAbility (secondary)
number. When a call comes in to your main
number, all the telephones will ring. You can
set an external answering device (TAD) to
answer calls on the other number(s). (See the
chart in the following page.)
What is the Advantage of Using the FaxAbility Function?
Using FaxAbility is the most efficient way to
receive both fax and telephone calls on the
same line. It is much easier for your callers
who dial manually. The fax machine will
answer with receiving tones so they will not
have to press an activation code. And the
people who call to talk on your main number
will not have to talk to your fax machine.
Basically, it gives you two independent
numbers without the higher cost of a second
line.
How Does FaxAbility Work? 7
Your telephone number will have the
standard ring pattern of long, long tone, while
the new number will have a ring pattern of
long, silence, long, etc. When FaxAbility is
On, you will not hear the first ring of all
incoming calls on the fax machine. Extension
telephones will ring as usual. If the fax
machine recognizes the ring pattern, all
ringing will stop and the fax machine will
answer and automatically receive the fax
message. Otherwise, you will hear the
extension telephones and the fax machine
continue to ring. The fax machine always
listens to the ring pattern before it answers,
so do not pick up the telephone during that
7
time. You will quickly learn to recognize the
ring pattern for faxes, so you will not be
tempted to answer that number. Either you or
a telephone answering device can answer
the main number(s).
Flowchart Sequence of Incoming call
Incoming Call
(either Voice or Fax)
7
All extension phones ring twice,
fax machine is silent.
Registered
Fax
Number
Fax machine
automatically
receives and prints
fax message
without ringing.
You answer the call
at an external telephone
or an extension
telephone.
Main number
(Voice Number)
Fax machine
begins ringing
on third ring.
Telephone Answering
Device (TAD)
answers the call.
After you have set the FaxAbility feature to
On, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the FaxAbility
number, Manual mode means you must
answer all the call yourself. You can not
change the receive mode to the other
mode while the FaxAbility is set to on.
54
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Telephone and external devices
Note
Note
How to Turn FaxAbility OFF or ON 7
The FaxAbility function is designed to
accommodate the FaxAbility service provided
by Telecom. To change the setting, repeat
Steps 1-3; Step 2 is where you can choose
either On or Off.
Call Waiting beeps caused by incoming calls
on your main number can affect fax
transmissions. If you have FaxAbility Service
but don’t have Call Waiting, you need do
nothing at this stage. If you do have Call
Waiting as well as FaxAbility, set the Call
Waiting menu option to On. See below.
a Press Menu, 2, 0, 2.
b Press a or b to set FaxAbility to On or
Off.
If you have FaxAbility service, choose
On.
Press OK.
c Press a or b to set Call Waiting to On or
Off. If you have Call Waiting service,
choose On to avoid the trouble caused
by Call Waiting.
Press OK.
d Press Stop/Exit.
Telephone Service for Some Countries 7
Distinctive Ringing (For Singapore and Hong Kong) 7
This machine feature lets you use the
Distinctive Ringing subscriber service offered
by some telephone companies, which allows
you to have several telephone numbers on
one telephone line. Each telephone number
has its own Distinctive Ringing pattern, so
you will know which telephone number is
ringing. This is one way you can have a
separate telephone number for your
machine.
Your machine has a Distinctive Ringing
function, allowing you to dedicate one
telephone number just for receiving faxes.
You will need to set Distinctive Ringing to On.
• You can switch it off temporarily, then
turn it back on. When you get a new fax
number, make sure you reset this
function.
• The machine will answer only calls to
the Distinctive Ringing number.
7
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manual automatically. Unless you have a
TAD or Voice Mail set up on the Distinctive
Ring number, Manual mode means you
must answer all the call yourself. You can
not change the receive mode to the other
mode while the Distinctive Ring is set to
On.
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Chapter 7
Note
Note
Registering the Distinctive Ring pattern Very important!
After you have set the Distinctive Ring feature
to ON, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manual mode means you must
answer all the calls yourself. You can not
change the receive mode to another mode
while the Distinctive Ring is set to on.
a Press Menu, 2, 0, 2.
b Press a or b to choose On.
c Press OK.
d Press Stop/Exit. Distinctive Ring is now
set to on.
Turning off Distinctive Ring 7
a Press Menu, 2, 0, 2.
b Press a or b to choose Off.
c Press OK.
d Press Stop/Exit.
Caller ID (not available in India) 7
7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
After a few rings, the LCD will show the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
You will see the number (or name) on the
LCD.
The ID Unknown message means the
call originated outside your Caller ID
service area.
The ID Withheld message means the
caller has intentionally blocked
transmission of information.
You can print a list of the Caller ID information
received by your machine. (See Printing the
Caller ID List on page 57.)
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the receive
Mode again. (See Choosing the receive
mode on page 46.)
56
The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area. This feature
may not available in some countries.
Page 69
Telephone and external devices
Note
Viewing the Caller ID List 7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a Press Menu, 2, 0, 3.
b Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD will show the caller's number
and the date and time of the call.
d To finish viewing, press Stop/Exit.
Printing the Caller ID List 7
a Press Menu, 2, 0, 3.
b Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
Connecting an external TAD 7
You can connect an external Telephone
Answering Device (TAD) to the same line as
your machine. When the TAD answers a call,
your machine will “listen” for the CNG (fax
calling) tones sent by a sending fax machine.
If it hears them it will take over the call and
receive the fax. If it does not hear them, it will
let your TAD take a voice message and the
display will show Telephone.
The external TAD must answer within four
rings (we recommend you set it to two rings).
This is because your machine cannot hear
the CNG tones until the external TAD has
picked up the call. The sending machine will
send CNG tones for only eight to ten seconds
longer. We do not recommend using the toll
saver feature on your external TAD if it needs
more than four rings to activate it.
If you have problems receiving faxes,
reduce the ring delay setting on your
external TAD to one or two rings.
7
c Press Mono Start or Colour Start.
d After printing has finished,
press Stop/Exit.
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Chapter 7
Note
1
1
(Example for Australia)
2
Connections 7
The external TAD must be connected as
shown in the illustration below.
1TAD
2 Protective Cap
a Set your external TAD to one or two
rings. (The machine’s Ring Delay
setting does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
Recording an outgoing message (OGM) 7
a Record 5 seconds of silence at the
beginning of your message. This allows
your machine time to listen for fax tones.
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Remote Activation code for people
sending manual faxes. For example:
“After the beep, leave a message or
press l51 (l91 for New Zealand) and
Start to send a fax.”
• You need to turn the Remote Codes
setting to on to use the Fax Activation
Code l51 (l91 for New Zealand). (See
Using Remote Codes on page 60.)
• We recommend beginning your OGM with
an initial 5 second silence because the
machine cannot hear fax tones over a loud
voice. You may try leaving out this pause,
but if your machine has trouble receiving
faxes, then you should re-record the OGM
to include it.
d Set the Receive Mode to
External TAD. (See Choosing the
receive mode on page 46.)
58
Multi-line connections (PABX)7
Most offices use a central telephone system.
Brother recommends that all our Fax/MFC
machines be connected to a discreet
(dedicated) line. Although a particular PABX
may appear to work with a particular model of
fax machine, we cannot guarantee that the
unit will operate correctly.
While it is often relatively simple to connect a
fax machine to a PABX (Private Automatic
Branch Exchange), we suggest that you
contact the company that installed your
telephone system and ask them to connect
the fax machine for you.
Brother does not recommend the use of a
PABX line. PABX limitations in general can
cause some functions of the fax machine not
to work correctly.
Page 71
Telephone and external devices
Note
Note
1
2
(Example for Australia)
3
External and extension telephones 7
You need to turn the Remote Codes
setting to on to use the Remote Activation
Code l51 (l91 for New Zealand) and
Remote Deactivation Code #51 (#91 for
New Zealand). (See Using Remote Codes
on page 60.)
Operation from external or extension telephones 7
If you answer a fax call on an extension
telephone, or an external telephone that is
correctly connected to the machine through
the T-piece connection, you can make your
machine take the call by using the Remote
Activation code. When you press the Remote
Activation code l51 (l91 for New Zealand)
the machine starts to receive the fax.
For Fax/Tel mode only 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.
Lift the external telephone’s handset, and
then press Hook to answer.
If you are at an extension telephone, you will
need to lift the handset during the F/T Ring
Time and then press #51 (#91 for New
Zealand) between the pseudo/double rings. If
no one is on the line, or if someone wants to
send you a fax, send the call back to the
machine by pressing l51 (l91 for New
Zealand).
Connecting an external or extension telephone 7
You can connect a separate telephone
directly to your machine as shown in the
diagram below.
7
If you answer a call and no one is on the line:
You should assume that you’re receiving a
manual fax.
Press l51 (l91 for New Zealand) and wait for
the chirp or until the LCD shows Receiving,
and then hang up.
You can also use the Fax Detect feature to
make your machine take the call. (See
Fax Detect on page 49.)
7
1 Extension telephone
2 External telephone
3 Protective Cap
When you are using an external telephone,
the LCD shows Telephone.
59
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Chapter 7
Note
Using a non-Brother cordless external handset 7
If your non-Brother cordless telephone is
connected to the telephone line cord (see
page 59) and you typically carry the cordless
handset elsewhere, it is easier to answer
calls during the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to transfer the call to the cordless
handset.
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the numbers
0-9, l, #.
• Remote Codes might not work with some
telephone systems.
• Not all brands of cordless telephones are
compatible for use with your machine.
Using Remote Codes 7
Remote Activation Code 7
If you answer a fax call on an external or
extension telephone, you can tell your
machine to receive it by pressing the Remote
Activation Code l51 (l91 for New Zealand).
Wait for the chirping sounds then replace the
handset. (See Fax Detect on page 49.) Your
caller will have to press start to send the fax.
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Start.
Remote Deactivation Code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double-ring) after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing #51
(#91 for New Zealand) (make sure you press
this between the rings).
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the external telephone by
pressing Hook.
Turning on the Remote Codes 7
You need to turn the Remote Codes setting to
on to use the Remote Activation Code and
Remote Deactivation Code.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 4.
c Press a or b to choose On.
Press OK.
d If you do not want to change the Remote
Activation Code, press OK.
e If you do not want to change the Remote
Deactivation Code, press OK.
f Press Stop/Exit.
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Changing the Remote Codes 7
The preset Remote Activation Code is l51
(l91 for New Zealand). The preset Remote
Deactivation Code is #51 (#91 for New
Zealand). If you are always disconnected
when accessing your External TAD, try
changing the three-digit remote codes, for
example ### and 555.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 4.
c Press a or b to choose On or Off.
Press OK.
d If you chose On in step c, enter the new
Remote Activation Code.
Press OK.
e Enter the new Remote Deactivation
Code.
Press OK.
Telephone and external devices
7
f Press Stop/Exit.
61
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8
Note
Dialling and storing numbers 8
How to dial 8
You can dial in any of the following ways.
Manual dialling 8
Use the dial pad to enter all the digits of the
telephone or fax number.
One touch Dialling 8
Press the One Touch key that stores the
number you want to call. (See Storing
One Touch Dial numbers on page 64.)
Speed dialling 8
Press (Address Book) and then the three
digit Speed Dial number. (See Storing Speed
Dial numbers on page 65.)
Three-digit number
If the LCD shows Register Now? when
you enter a One Touch or a Speed Dial
number, it means that a number is not
stored there.
Search 8
You can search alphabetically for names you
have stored in the One Touch and Speed Dial
memories. (See Storing One Touch Dial
numbers on page 64 and Storing Speed Dial
numbers on page 65.)
To dial One Touch numbers 5 to 8, hold down
Shift as you press the One Touch key.
62
a Press (Address Book) twice.
b Press the dial pad key for the first few
letters of the name. (Use the chart on
Entering text on page 217 to help you
enter letters.)
Press OK.
c Press a or b to scroll until you find the
name you are looking for.
Press OK.
Page 75
Dialling and storing numbers
Note
d Press Mono Start or Colour Start.
• If you do not enter a letter and press OK in
step b, all registered names will appear.
Press a or b to scroll until you find the
name you are looking for.
• If the LCD shows No Contact Found
when you enter the first few letters of the
name, it means that a name for the letter
is not stored.
Fax redial 8
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
If you are sending a fax manually and the line
is busy, press Redial/Pause, wait for the
other fax machine to answer, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to the last
number dialled, you can save time by
pressing Redial/Pause and Mono Start or
Colour Start.
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: One Touch,
Speed Dial and Groups for Broadcasting
faxes. You can also specify the default
resolution for each One Touch and Speed
Dial number. When you dial a quick dial
number, the LCD shows the name, if you
stored it, or the number. A scan profile can
also be stored along with the fax number.
If you lose electrical power, the quick dial
numbers stored in the memory will not be lost
because they are stored permanently.
A scan profile is the resolution and other scan
settings that you choose when you store a
number. For example, you will be asked to
select Standard (Std), Fine, or Photo if you
have selected the I-FAX option. Or, you will
be asked to select B&W 200 dpi,
B&W 200 100 dpi, Gray 100 dpi,
Gray 200 dpi, Gray 300 dpi, Color 100 dpi,
Color 200 dpi, Color 300 dpi or Color 600 dpi
if you selected the E-Mail option. (I-FAX,
Fax/Tel and E-mail options are available as a
download.)
8
Redial/Pause only works if you dialled from
the control panel.
Storing a pause 8
Press Redial/Pause to insert a 3.5-second
pause between numbers. You can press
Redial/Pause as many times as needed to
increase the length of the pause.
63
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Chapter 8
Note
Storing One Touch Dial numbers 8
Your machine has 4 One Touch keys where
you can store 8 fax or telephone numbers for
automatic dialling. To access numbers 5 to 8,
hold down Shift as you press the One Touch
key.
a Press the One Touch key where you
want to store the number.
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.
b Enter the phone or fax number (up to
20 characters).
Press OK.
c Choose one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text on page 217 to help
you enter letters.
Press OK.
Press OK to store the number
without a name.
d If you want to save a fax resolution along
with the number, choose one of the
following:
To store the fax resolution, press a or
b to select Std, Fine, S.Fine or
Photo.
Press OK.
Press OK if you don’t want to change
the default resolution.
If you downloaded I-FAX, Fax/Tel and
E-mail options
a Press the One Touch key where you
want to store the number.
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.
b Press a or b to select Fax/Tel, E-Mail
or IFAX.
Press OK.
c Choose one of the following:
Enter the telephone or fax number
(up to 20 characters) if you selected
Fax/Tel.
Press OK.
Enter the E-mail address (up to
60 characters) if you selected
E-Mail or IFAX. Use the chart on
Entering text on page 217 to help
you enter letters.
Press OK.
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.
64
Page 77
Dialling and storing numbers
Note
d Choose one of the following:
Enter the name using the dial pad
(up to 15 characters).
Press OK.
Press OK to store the number or
E-mail address without a name.
e If you want to save a fax/scan resolution
along with the number, choose one of
the following:
If you selected Fax/Tel in step b,
press a or b to select Std, Fine,
S.Fine or Photo.
Press OK.
If you selected E-Mail in step b,
press a or b to select Color100dpi,
Color200dpi, Color300dpi,
Color600dpi, Gray100dpi,
Gray200dpi, Gray300dpi,
B&W200dpi or B&W200x100.
Press OK and then go to step f.
If you selected IFAX in step b,
press a or b to select Std, Fine or
Photo.
Press OK.
Press OK if you don't want to change
the default resolution.
f If you selected Black & White in step e,
select the file format (TIFF, PDF or
Secure PDF (SPDF)) that will be used to
send to your PC. If you selected Gray or
Color in step e, select the file format
(PDF, Secure PDF (SPDF), JPEG, or
XPS) that will be used to send to your PC.
Press OK.
Storing Speed Dial numbers 8
You can store your frequently used numbers
as Speed Dial numbers, so that when you dial
you will only have to press a few keys
((Address Book), the three-digit number
and Mono Start or Colour Start). The
machine can store 200 Speed Dial numbers
(001 - 200).
a Press (Address Book) and enter a
three-digit Speed Dial location number
(001-200).
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.
b Enter the phone or fax number (up to
20 characters).
Press OK.
c Choose one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text on page 217 to help
you enter letters.
Press OK.
Press OK to store the number
without a name.
d If you want to save a fax resolution along
with the number, choose one of the
following:
To store the fax resolution, press a or
b to select Std, Fine, S.Fine or
Photo.
Press OK.
8
• When you do a broadcast and you have
saved a scan profile along with the
number, the scan profile of the
One Touch, Speed Dial or Group number
you chose first will be applied to the
broadcast.
• You can also store the number by
pressing Menu, 2, 3, 1.
Press OK if you don’t want to change
the default resolution.
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Chapter 8
Note
Note
If you downloaded I-FAX, Fax/Tel and
E-mail options
a Press (Address Book) and enter a
three-digit Speed Dial location number
(001-200).
If a number is not stored there, the LCD
shows Register Now?.
Press 1 to choose Yes.
b Press a or b to select Fax/Tel, E-Mail
or IFAX.
Press OK.
c Choose one of the following:
Enter the telephone or fax number
(up to 20 characters) if you selected
Fax/Tel.
Press OK.
Enter the E-mail address (up to
60 characters) if you selected
E-Mail or IFAX. Use the chart on
Entering text on page 217 to help
you enter letters.
Press OK.
If you selected E-Mail and save the
E-mail address, you can only use the
E-mail address when you are in Scan
mode. If you selected IFAX and save the
E-mail address, you can only use the
E-mail address when you are in Fax
mode.
d Choose one of the following:
Enter the name using the dial pad
(up to 15 characters).
Press OK.
Press OK to store the number or
E-mail address without a name.
e If you want to save a fax/scan resolution
along with the number, choose one of
the following:
If you selected Fax/Tel in step b,
press a or b to select Std, Fine,
S.Fine or Photo.
Press OK.
If you selected E-Mail in step b,
press a or b to select Color100dpi,
Color200dpi, Color300dpi,
Color600dpi, Gray100dpi,
Gray200dpi, Gray300dpi,
B&W200dpi or B&W200x100.
Press OK and then go to step f.
If you selected IFAX in step b,
press a or b to select Std, Fine or
Photo.
Press OK.
Press OK if you don't want to change
the default resolution.
f If you selected Black & White in step e,
select the file format (TIFF, PDF or
Secure PDF (SPDF)) that will be used to
send to your PC. If you selected Gray or
Color in step e, select the file format
(PDF, Secure PDF (SPDF), JPEG, or
XPS) that will be used to send to your
PC.
Press OK.
• When you do a broadcast and you have
saved a scan profile along with the
number, the scan profile of the
One Touch, Speed Dial or Group number
you chose first will be applied to the
broadcast.
• You can also store the number by
pressing Menu, 2, 3, 2.
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Dialling and storing numbers
Changing One Touch and Speed Dial numbers 8
If you try to store a One Touch or Speed Dial
number over an existing number, the LCD will
show the name or number already stored
there. If your machine has a scheduled job or
you have set a fax forwarding number, the
LCD will ask you if you want to change the
number.
a Do one of the following:
To change a stored One Touch
number, press Menu, 2, 3, 1.
Press OK.
One Touch Dial
Select One Touch
Choose the One Touch number you
want to change.
To change a stored Speed Dial
number, press Menu, 2, 3, 2.
Press OK.
Speed Dial
Speed Dial? #
Choose the Speed Dial number you
want to change, then press OK.
b Do one of the following:
To change the stored number, press
1.
To exit without making a change,
press 2.
#005:MIKE
1.Change 2.Exit
c Enter a new number or character.
Press OK.
d Press d or c to position the cursor under
the character you want to change, and
then press Clear/Back to delete it.
Repeat for each character you want to
delete.
e If you want to save a fax resolution along
with the number, choose one of the
options below:
To store the fax resolution, press a or
b to select Std, Fine, S.Fine or
Photo.
Press OK.
Press OK if you don’t want to change
the default resolution.
f Press Stop/Exit.
If you downloaded I-FAX, Fax/Tel and
E-mail options
a Do one of the following:
To change a stored One Touch
number, press Menu, 2, 3, 1.
Press OK.
One Touch Dial
Select One Touch
Choose the One Touch number you
want to change.
To change a stored Speed Dial
number, press Menu, 2, 3, 2.
Press OK.
Speed Dial
Speed Dial? #
Choose the Speed Dial number you
want to change then press OK.
b Do one of the following:
To change the stored number,
press 1.
To exit without making a change,
press 2.
#005:MIKE
1.Change 2.Exit
c Press a or b to select Fax/Tel, E-Mail
or IFAX.
Press OK.
8
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Chapter 8
Note
d Enter a new number or character.
Press OK.
e Press d or c to position the cursor under
the character you want to change, and
then press Clear/Back to delete it.
Repeat for each character you want to
delete.
f Follow the directions beginning in
step e in Storing One-Touch dial
numbers and Storing Speed-Dial
numbers. (See Storing One Touch Dial
numbers on page 64 and Storing Speed
Dial numbers on page 65.)
Setting up Groups for Broadcasting 8
If you often want to send the same fax
message to many fax numbers you can set
up a group.
Groups are stored on a One Touch key or a
Speed Dial number. Each group uses up a
One Touch key or a Speed Dial location. You
can then send the fax message to all the
numbers stored in a group just by pressing a
One Touch key or entering a Speed Dial
number, and then pressing Mono Start.
Before you can add numbers to a group, you
need to store them as One Touch or Speed
Dial numbers. You can have up to 20 small
groups, or you can assign up to 207 numbers
to one large group.
a Press Menu, 2, 3, 3.
b Choose the One Touch key or Speed
Dial location where you want to store the
group.
Press a One Touch key.
Press (Address Book) and then
enter the three-digit Speed Dial
location.
Press OK.
Please select a One Touch key or a
Speed Dial number that has not been
used to store a number.
c Use the dial pad to enter a group
number (01 to 20).
Press OK.
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Dialling and storing numbers
d To add One Touch or Speed Dial
numbers follow the instructions below:
For One Touch numbers, press the
One Touch keys one after the other.
For Speed Dial numbers, press
(Address Book) and then enter
the three-digit Speed Dial location.
The LCD will display your chosen One
Touch numbers with a l and Speed Dial
numbers with a # (for example l006,
#009).
e Press OK when you have finished
adding numbers.
f Do one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text on page 217 to help
you enter letters.
Press OK.
Press OK to store the group without
a name.
g If you want to save a fax resolution along
with the number, choose one of the
options below:
To store the fax resolution, press a or
b to select Std, Fine, S.Fine or
Photo.
Press OK.
Press OK if you do not want to
change the default resolution.
h Do one of the following:
If you downloaded I-FAX, Fax/Tel and
E-mail options
a Press Menu, 2, 3, 3.
b Choose an empty location where you
want to store the group in one of the
following ways:
Press a One Touch key.
Press (Address Book) and then
enter the three-digit Speed Dial
location.
Press OK.
c Use the dial pad to enter a group
number (01 to 20).
Press OK.
d Press a or b to select Fax/IFAX or
E-Mail.
Press OK.
e To add One Touch or Speed Dial
numbers follow the instructions below:
For One Touch numbers, press the
One Touch keys one after the other.
For Speed Dial numbers, press
(Address Book) and then enter
the three-digit Speed Dial location.
The LCD will display your chosen One
Touch numbers with a l and Speed Dial
numbers with a # (for example l006,
#009).
f Press OK when you have finished
adding numbers.
8
To store another group for
broadcasting, go to step b.
To finish storing groups for
broadcasting, press Stop/Exit.
g Do one of the following:
Enter the name using the dial pad
(up to 15 characters). Use the chart
on Entering text on page 217 to help
you enter letters.
Press OK.
Press OK to store the group without
a name.
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Chapter 8
Note
Note
h You can save a fax/scan resolution
along with the number. Do one of the
following:
If you selected Fax/IFAX in step d,
press a or b to select Std, Fine,
S.Fine or Photo.
Press OK.
If you selected E-Mail in step d,
press a or b to select Color100dpi,
Color200dpi, Color300dpi,
Color600dpi, Gray100dpi,
Gray200dpi, Gray300dpi,
B&W200dpi or B&W200x100.
Press OK.
Press OK if you don't want to change
the default resolution.
If you have selected Fax/IFAX in step d
and added One-Touch or Speed-Dial
numbers that are stored as 'I-Fax', you
cannot select S.Fine.
i If you selected Black & White in step h,
select the file format (TIFF, PDF or
Secure PDF (SPDF)) that will be used to
send to your PC. If you selected Gray or
Color in step h, select the file format
(PDF, Secure PDF (SPDF), JPEG or
XPS) that will be used to send to your
PC.
Press OK.
Combining quick dial numbers 8
You can combine more than one Quick Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate from another long distance
carrier.
For example, you might have stored ‘555’ on
Speed Dial #003 and ‘7000’ on Speed Dial
#002. You can use them both to dial
‘555-7000’ if you press the following keys:
Press (Address Book), 003.
Press (Address Book), 002 and
Mono Start or Colour Start.
Numbers can be added manually by entering
them on the dial pad:
Press (Address Book), 003, 7001 (on the
dial pad), and Mono Start or Colour Start.
This would dial ‘555–7001’. You can also add
a pause by pressing Redial/Pause key.
Tone or Pulse (not available in New Zealand)8
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below. If you have Touch Tone service, you
will not need this feature to send tone signals.
• Fax Broadcasting is for black & white only.
• You can easily print a list of all your
Speed-Dial numbers. Numbers that are
part of a group will be marked in the Group
column. (See Reports on page 82.)
70
a Press Hook.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will
return to the Pulse dialling service.
Page 83
Note
IMPORTANT
Remote Fax Options
9
Remote Fax Options ARE NOT available for
colour fax.
Remote Fax Options let you receive faxes
while you are away from the machine.
You can use only one Remote Fax Option at
a time.
(black & white only)
Fax Forwarding 9
The Fax Forwarding feature lets you
automatically forward your received faxes to
another machine. If you choose Backup Print
On, the machine will also print the fax.
a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Forward.
Press OK.
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number (up to
20 digits).
Press OK.
9
e Press Stop/Exit.
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes for up to 60 hours
if there is a power failure.
9
You can also enter an E-mail address if
your machine has been configured for the
Internet Fax feature. (For details about
Internet Fax, see the Network User’s
Guide on the CD-ROM.
d Press a or b to choose On or Off.
Press OK.
Backup Print
On
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Chapter 9
Note
Fax Storage 9
The Fax Storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
messages on page 75.) Your machine will
automatically print a copy of the stored fax.
a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Storage.
Press OK.
c Press Stop/Exit.
If Fax Storage is turned on your
machine cannot receive a colour fax
unless the sending machine converts it to
black & white.
PC Fax Receive 9
If you turn on the PC Fax Receive feature
your MFC will store received faxes in memory
and send them to your PC automatically. You
can then use your PC to view and store these
faxes.
Even if you have turned off your PC (at night
or the weekend, for example), your MFC will
receive and store your faxes in its memory.
The LCD will show the number of stored
faxes received, for example:
PC Fax Msg:001
When you start your PC and the PC Fax
Receiving software runs, your MFC transfers
your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
a Press Menu, 2, 5, 1.
b Press a or b to choose
PC Fax Receive.
Press OK.
c Press a or b to choose <USB> or your
computer name if the machine is
connected to a network.
Press OK.
d Press a or b to choose On or Off.
Backup Print
Off
Press OK.
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Remote Fax Options (black & white only)
IMPORTANT
Note
IMPORTANT
e Press Stop/Exit.
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes for up to 60 hours
if there is a power failure.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide on the CD-ROM.)
• If your machine has a problem and is
unable to print faxes in memory, you can
use this setting to transfer your faxes to a
PC. (For details, see Error and
maintenance messages on page 145.)
• PC Fax Receive is not supported in Mac
OS. (See PC-FAX receiving in the
Software User’s Guide on the CD-ROM.)
Changing Remote Fax Options 9
If received faxes are left in your machine’s
memory when you change to another
Remote Fax Option, the LCD will ask you the
following message:
Erase All Doc?
1.Yes 2.No
or
Print All Fax?
1.Yes 2.No
If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine’s
memory when you change to
PC Fax Receive from another remote fax
option (Fax Forward or Fax Storage),
the LCD will ask you the following message:
Send Fax to PC?
1.Yes 2.No
If you press 1, faxes in the memory will be
sent to your PC before the setting
changes.
If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
9
If you choose Backup Print On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine. The
machine can store faxes for up to 60 hours
if there is a power failure.
73
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Chapter 9
Note
Note
Turning off Remote Fax Options 9
a Press Menu, 2, 5, 1.
b Press a or b to choose Off.
Press OK.
The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax
Options on page 73.)
c Press Stop/Exit.
Remote retrieval 9
The remote retrieval feature lets you retrieve
your stored fax messages when you are not
at the machine. You can call your machine
from any touch tone phone or fax machine,
then use the Remote Access Code to retrieve
your messages.
Setting a Remote Access Code 9
The Remote Access Code feature lets you
access the remote retrieval features when
you are away from your machine. Before you
use the remote access and retrieval features,
you have to set up your own code. The
default code is an inactive code: – – –l.
a Press Menu, 2, 5, 2.
b Enter a three-digit code using the
numbers 0 – 9, l or #.
Press OK.
c Press Stop/Exit.
Do not use the same code used for your
Remote Activation code (l51 ( l91 for New
Zealand)) or Remote Deactivation code
(#51 (#91 for New Zealand)). (See
Changing the Remote Codes
on page 61.)
You can change your code at any time. If you
want to make your code inactive, press
Clear/Back and OK in b to restore the
default setting – – –l.
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Page 87
Remote Fax Options (black & white only)
Note
Note
Using your Remote Access Code 9
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, during a
period of silence enter your Remote
Access Code.
c The machine signals if it has received
messages:
No beeps
No messages received.
1 long beep
Fax message received.
d The machine gives two short beeps to
tell you to enter a command. The
machine will hang up if you wait longer
than 30 seconds before entering a
command. If you enter an invalid
command the machine will beep three
times.
e Press 9 0 to reset the machine when you
have finished.
Retrieving fax messages 9
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, during a
period of silence enter your Remote
Access Code (3 digits followed by l). If
you hear one long beep, you have
messages.
c When you hear two short beeps, use the
dial pad to press 9 6 2.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
e Hang up after you hear your machine
beep. Your machine will call the other
machine, which will then print your fax
messages.
9
You can insert a pause in a fax number by
using the # key.
f Hang up.
• If your machine is set to Manual mode,
you can still access the remote retrieval
features. Dial the fax number as normal
and let the machine ring. After
100 seconds you will hear a long beep to
tell you to enter the remote access code.
You will then have 30 seconds to enter the
code.
• This function may not available in some
countries e.g. Australia.
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Chapter 9
Note
Changing the Fax Forwarding number 9
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, enter
your Remote Access Code (3 digits
followed by l) during a period of silence.
If you hear one long beep, you have
messages.
c When you hear two short beeps, use the
dial pad to press 9 5 4.
d Wait for a long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by ## (up to 20 digits).
e Press 9 0 to reset the machine when you
have finished.
f Hang up after you hear your machine
beep.
You can insert a pause in a fax number by
using the # key.
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Page 89
Remote Fax Options (black & white only)
Remote fax commands 9
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the fax forwarding or
fax storage settings
1 OFF You can choose Off after you have retrieved or erased all your
messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear three
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
97 Check the receiving status
1 Fax You can check whether your machine has received any faxes.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit
short beeps, you cannot change because the conditions have
not been met (for example, registering a fax forwarding
number). You can register the maximum number of rings. (See
Changing the Fax Forwarding number on page 76.) Once you
have registered the number, fax forwarding will work.
messages. (See Retrieving fax messages on page 75.)
from the memory.
If yes, you will hear one long beep. If no, you will hear three
short beeps.
Press 90 to exit remote retrieval. Wait for the long beep, then
replace the handset.
9
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Page 90
10
Note
Polling 10
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 10
Polling receive lets you call another fax
machine to receive a fax.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
c Press a or b to choose Standard.
Press OK.
d Enter the fax number you are polling.
Press Start.
Secure polling 10
Secure polling lets you restrict who can get
the documents you set up to be polled.
Secure polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
Delayed polling 10
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
c Press a or b to choose Timer.
Press OK.
d Enter the time (in 24-hour format) you
want to begin polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
e Enter the fax number you are polling.
Press Start.
The machine makes the polling call at
the time you entered.
If the other fax machine that you are calling
has not been set-up for Polling, you will
receive the message Connection Fail.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
c Press a or b to choose Secure.
Press OK.
d Enter a four-digit secure code.
Press OK.
This is the security code of the fax
machine you are polling.
e Enter the fax number you are polling.
f Press Start.
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Polling
Note
Sequential polling 10
Sequential polling lets you request
documents from several fax machines in one
operation.
a Make sure you are in Fax mode .
b Press Menu, 2, 1, 8.
c Press a or b to choose Standard,
Secure or Timer.
Press OK.
d Choose one of the options below.
If you choose Standard go to
step e.
If you choose Secure, enter a
four-digit number, press OK, go to
step e.
If you chose Timer, enter the time
(in 24-hours format) you want to
begin polling and press OK, go to
step e.
Polled transmit (black & white only) 10
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
Setup for polled transmit 10
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
d Press a or b to choose Standard.
Press OK.
e Press 2 to choose 2.No if you do not
want to enter more settings when the
LCD asks you the following message:
Next
1.Yes 2.No
If you did not enter the correct Secure
Code, you will receive the message
Disconnected.
e Specify the destination fax machines
you want to poll by using One Touch,
Speed Dial, Search, a Group or the dial
pad. You must press OK between each
location.
f Press Start.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
press Menu, 2, 7. (See Checking and
cancelling waiting jobs on page 45.)
f Press Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the options below:
Next Page?
1.Yes 2.No(Send)
Press 1 to send another page.
Go to step h.
Press 2 or Start to send the
document.
10
79
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Chapter 10
Note
h Place the next page on the scanner
glass, press OK. Repeat steps g and
h for each additional page.
The document will be stored in memory
until it is polled.
The document will be stored and can be
retrieved from any other fax machine until
you delete the fax from memory.
To delete the fax from memory, press
Menu, 2, 7. (See Checking and cancelling
waiting jobs on page 45.)
Setup for polled transmit with a secure code 10
Secure polling lets you restrict who can get
the documents you set up to be polled.
Secure polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
h If you use the scanner glass, the LCD
will prompt you to choose one of the
options below:
Next Page?
1.Yes 2.No(Send)
Press 1 to send another page.
Go to step i.
Press 2 or Start to send the
document.
i Place the next page on the scanner
glass, press OK. Repeat steps h and
i for each additional page.
Set Next Page
Then Press OK
Your machine will automatically send
the fax.
a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6.
d Press a or b to choose Secure.
Press OK.
e Enter a four-digit number.
Press OK.
f Press 2 to choose 2.No if you do not
want to enter more settings when the
LCD asks you the following message:
Next
1.Yes 2.No
g Press Start.
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Page 93
11
Note
Printing reports 11
Fax reports 11
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission verification report 11
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the receiving party’s name or fax
number, the time and date of transmission,
duration of transmission, number of pages
sent, and whether or not the transmission
was successful.
There are several settings available for the
Transmission Verification Report:
On: Prints a report after every fax you
send.
On+Image: Prints a report after every fax
you send. A portion of the fax’s first page
appears on the report.
c Press Stop/Exit.
• If you choose On+Image or Off+Image,
the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See
Real Time Transmission on page 43.)
• If your transmission is successful, OK will
appear next to RESULT on the
Transmission Verification Report. If
transmission is not successful, ERROR will
appear next to RESULT.
Off: Prints a report if your fax is
unsuccessful due to a transmission error.
Off is the default setting.
Off+Image: Prints a report if your fax is
unsuccessful due to a transmission error.
A portion of the fax’s first page appears on
the report.
a Press Menu, 2, 4, 1.
b Press a or b to choose On, On+Image,
Off or Off+Image.
Press OK.
11
81
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Chapter 11
Fax Journal 11
You can set the machine to print a fax journal
(activity report) at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). The
default setting is Every 50 Faxes, this
means that your machine will print the journal
when the machine has stored 50 jobs.
If you set the interval to Off, you can still print
the report by following the steps on the next
page.
a Press Menu, 2, 4, 2.
b Press a or b to choose an interval.
Press OK.
If you choose 7 days, you will be asked
to choose a day when you want the
7 day countdown to begin.
If you choose Every 50 Faxes, the
LCD shows Accepted. Then go to
step d.
c Enter the time to begin printing, in
24 hour format.
For example: enter 19:45 for 7:45 PM.
Press OK.
Reports 11
The following reports are available:
1 XMIT Verify
Displays the Transmission Verification
Report for your last outgoing 200 faxes
and prints the last report.
2 Help List
Prints a list of commonly used functions to
help you program your machine.
3 Tel Index List
Prints a list of names and numbers stored
in the One Touch and Speed Dial memory
in numerical or alphabetical order.
4 Fax Journal
Prints a list of information about your last
200 incoming and outgoing faxes.
(TX: transmit.) (RX: receive.)
5 User Settings
Print a list of your current settings.
6 Network Config
Lists your network settings.
d Press Stop/Exit.
If you choose 6, 12, 24 hours, 2 or 7 days, the
machine will print the report at the selected
time and then erase all jobs from its memory.
If the machine’s memory becomes full with
200 jobs before the time you chose has
passed, the machine will print the journal
early and then erase all jobs from memory.
If you want an extra report before it is due to
print, you can print it manually without erasing
the jobs from memory.
82
7 Order Form
You can print an accessories order form to
fill out and send to your Brother dealer.
Page 95
How to print a report 11
MFC-9325CW:
a Press Menu, 6.
b Do one of the following:
Press a or b to choose the report you
want.
Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the Help List.
c Press Mono Start or Colour Start.
d Press Stop/Exit.
MFC-9125CN:
a Press Reports.
Printing reports
b Do one of the following:
Press a or b to choose the report you
want.
Press OK.
Enter the number of the report you
want to print. For example, press 2 to
print the Help List.
c Press Mono Start or Colour Start.
d Press Stop/Exit.
11
83
Page 96
Chapter 11
84
Page 97
Section III
Copy III
Making copies 86
Page 98
12
Note
Sta c k
Auto
:01Copies
Making copies 12
How to copy 12
Entering copy mode 12
Press (COPY) to enter Copy mode.
1 Stack/Sort
2 Copy ratio and Copy layout
3 Contrast
4Quality
5 Number of copies
Making a single copy 12
a Make sure you are in Copy mode .
Making multiple copies 12
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Mono Start or Colour Start.
• To sort your copies, see Sorting copies
using the ADF on page 89.
• If the LCD shows "Please Wait" and the
machine stops copying while you are
making multiple copies, please wait for
30 to 40 seconds until the machine
finishes the colour registrations and
cleaning process of the belt unit.
Stop copying 12
b Load your document in the ADF or on
the scanner glass.
c Press Mono Start or Colour Start.
86
To stop copying, press Stop/Exit.
Page 99
Making copies
Note
Copy options (temporary settings) 12
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.
The machine returns to its default settings
one minute after copying, unless you have
set the Mode Timer to 30 seconds or less.
(See Mode Timer on page 25.)
Enlarging or reducing the image copied 12
You can choose the following enlargement or
reduction ratios:
Press
100%*
97% LTRiA4
94% A4iLTR
91% Full Page
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
70% A4iA5
50%
Custom(25-400%)
200%
141% A5iA4
104% EXEiLTR
To enlarge or reduce the next copy follow the
instructions below:
a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Enlarge/Reduce.
e Do one of the following:
Press a or b to choose the
enlargement or reduction ratio you
want.
Press OK.
Press a or b to choose
Custom(25-400%).
Press OK.
Use the dial pad to enter an
enlargement or reduction ratio from
25% to 400%. (For example, press
53 to enter 53%.)
Press OK.
f Press Mono Start or Colour Start.
• Page Layout Options 2 in 1(P), 2 in 1(L),
4 in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.
• (P) means Portrait and (L) means
Landscape.
12
* The factory setting is shown in Bold with an
asterisk.
Custom(25-400%) allows you to enter a
ratio from 25% to 400% in 1% increments.
87
Page 100
Chapter 12
Using the Options key 12
Use the Options key to quickly set the following copy settings temporarily for the next copy.
Press
Menu selections Options Page
Press a or b, then press OK
Stack/Sort
(appears when the document
Press a or b, then press OK
Stack*
Sort
89
is in the ADF)
Brightness b -onnnn+ a
90
b -nonnn+ a
b -nnonn+ a*
b -nnnon+ a
b -nnnno+ a
Contrast b -onnnn+ a
89
b -nonnn+ a
b -nnonn+ a*
b -nnnon+ a
b -nnnno+ a
Page Layout Off(1 in 1)*
90
2in1(P)
2in1(L)
4in1(P)
4in1(L)
The factory settings are shown in Bold with an asterisk.
88
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