Brother MFC-8480DN, MFC-8680DN Quick Setup Guide

Quick Setup Guide

Start Here

MFC-8480DN MFC-8680DN

Before you can use the machine, read this Quick Setup Guide for the correct setup and installation. To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/

IMPORTANT

DO NOT connect the interface cable yet.

Unpack the machine and check the components

Drum Unit Assembly

(including Standard Toner Cartridge for MFC-8480DN,

High-Yield Toner Cartridge for MFC-8680DN)

AC Power Cord

Quick Setup Guide User’s Guide CD-ROMS

Accessory Order Form Product Registration Sheet

(USA only)

USB Interface Cable

(MFC-8680DN only)

(Windows (Macintosh)

Telephone Line Cord

)

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep these bags away from babies and children.

USA/CAN Version 0

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• The interface cable is not a standard accessory for all models. Buy the appropriate interface cable for the interface you want to use (USB, Parallel or Network). The MFC-8680DN includes a USB 2.0 interface cable as a standard accessory.

USB cable

• Please make sure you use a USB 2.0 cable (Type A/B) that is no longer than 6 feet (2 meters).

• DO NOT connect the interface cable at this time. Connecting the interface cable is done during MFL-Pro installation process.

• When you use a USB cable, make sure you connect it to the USB port of your computer and not to a USB port on a keyboard or non-powered USB hub.

Parallel cable

DO NOT use a parallel interface cable that is longer than 6 feet (2 meters). Use a shielded interface cable that is IEEE 1284-compliant.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

Symbols used in this guide

WARNING

CAUTION

IMPORTANT

Note

User’s Guide Software User’s Guide Network User’s Guide

WARNINGS tell you what to do to prevent possible personal injury.

CAUTIONS specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT describe procedures you must follow or avoid to prevent possible machine problems or machine damage, or damage to other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Indicates reference to the printed User’s Guide, the Software User’s Guide or the Network User’s Guide. The Software User’s Guide and Network User’s Guide are located on the supplied CD-ROM.

CAUTION

When you move the machine, grasp the side handholds that are under the scanner. DO NOT carry the machine by holding it at the bottom.

Note

Keep a minimum gap around the machine as shown in the illustration.

11.8 in. (300 mm)

7.87 in. (200 mm)

19.68 in. (500 mm)

5.12 in. (130 mm)

Install the drum unit and

IMPORTANT

DO NOT connect the interface cable yet.

toner cartridge assembly

a Remove the protective tape and film covering

the scanner glass.

b Press the front cover release button and open

the front cover a.

d Gently shake it from side to side several times

to distribute the toner evenly inside the assembly.

e Put the drum unit assembly into the machine

until it clicks into place.

c Unpack the drum unit and toner cartridge

assembly.

f Close the front cover of the machine.

Load paper in the paper

tray

a Pull the paper tray completely out of the

machine.

b While pressing the blue paper-guide release

lever a, slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

c Fan the stack of paper well to avoid paper jams

and misfeeds.

d Put paper in the tray, and make sure that the

paper is below the maximum paper mark a. The side to be printed on must be face down.

Note

For Legal or Folio size paper, press the release button a in the bottom of the paper tray and then pull out the back of the paper tray. (Legal or Folio size paper are not available in some regions.)

IMPORTANT

Make sure the paper guides touch the sides of the paper so it will feed properly.

e Put the paper tray firmly back in the machine.

Make sure that it is completely inserted into the machine.

f Unfold the support flap a to prevent paper

from sliding off the face-down output tray.

Release the scanner lock

a Push the lever a in the direction shown to

unlock the scanner.

(The gray scanner lock lever is located at the back left side, under the document cover b.)

c Connect the telephone line cord. Connect one

end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack.

IMPORTANT

The telephone line cord MUST be connected to the jack on the machine marked LINE.

Connect the power cord

IMPORTANT

DO NOT connect the interface cable yet.

and telephone line

a Make sure that the machine power switch is off.

Connect the AC power cord to the machine.

b Plug the AC power cord into an AC outlet. Turn

the power switch on.

WARNING

The machine must be grounded using a 3-prong plug.

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If Scanner Locked appears on the LCD, immediately release the scanner lock and press

Stop/Exit. (See Release the scanner lock on page 6.)

Note

If you are sharing one telephone line with an external telephone, connect it as shown below.

Before you connect the external telephone, remove the protective cap a from the EXT. jack on the machine.

Choose your language

(If needed)

a Press Menu. b Press 0.

1 Extension telephone 2 External telephone

Note

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

Before you connect the external telephone answering machine, remove the protective cap a from the EXT. jack on the machine.

c Press 0.

d Press or to choose your language.

Press OK.

e Press Stop/Exit.

Set the receive mode to External TAD if you have an external answering machine. See Choose the correct Receive

Mode on page 8. For additional details, see Connecting an external TAD (telephone answering device) in Chapter 7 of the User’s Guide.

Choose the correct Receive Mode

The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.

Will you be using a Distinctive Ring number for receiving faxes?

Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive Ring in Chapter 7 of the User’s Guide for instruction on setting up your machine using this feature.

Will you be using Voice Mail on the same telephone line as your Brother machine?

If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail in Chapter 7 of the User’s Guide for instructions on setting up your machine using this service.

Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?

Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See the instructions below.

Will you be using your Brother machine on a dedicated fax line?

Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the instructions below.

Will you be using your Brother machine on the same line as your telephone?

Do you want to receive voice calls and faxes automatically?

The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your receive mode. See the instructions below. Important Note: You cannot receive voice messages on either Voice Mail or an answering machine when choosing the Fax/Tel mode.

Do you expect to receive very few faxes?

Choose Manual as your receive mode. You control the phone line and must answer every call yourself. See the instructions below.

For details, see Using receive modes in Chapter 6 of the User’s Guide.

a Press Menu. b Press 0. c Press 1.

d Press or to choose the receive mode.

Press OK.

e Press Stop/Exit.

Set the LCD contrast

If you are having difficulty reading the LCD, try changing the contrast setting.

(If needed)

a Press Menu.

e Enter the two digits for the month on the dial

pad, and then press OK.

02.Date&Time XX/XX/2009

Month:03

Enter & OK Key

b Press 1. c Press 7.

d Press to increase the contrast.

—OR—

Press to decrease the contrast.

Press OK.

e Press Stop/Exit.

Set the date and time

The machine displays the time, and if you set up the station ID the date and time will be added to each fax you send.

a Press Menu. b Press 0.

(e.g. Enter 0, 3 for March.)

f Enter the two digits for the day on the dial pad,

and then press OK.

02.Date&Time 03/XX/2009

Day:25

Enter & OK Key

(e.g. Enter 2, 5.)

g Enter the time in 24-hour format on the dial

pad, and then press OK.

02.Date&Time 03/25/2009

Time:15:25

Enter & OK Key

(e.g. Enter 1 5, 2 5 for 3:25 P.M.)

c Press 2. d Enter the last two digits of the year on the dial

pad, and then press OK.

02.Date&Time

Year:2009

Enter & OK Key

(e.g. Enter 0, 9 for 2009.)

h Press Stop/Exit.

Set your Station ID

You should store your name and fax number to be printed on all fax pages that you send.

a Press Menu. b Press 0. c Press 3. d Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

03.Station ID

Fax:_

Enter & OK Key

e Enter your telephone number (up to 20 digits)

on the dial pad, and then press OK. (If your telephone number and fax number are the same, enter the same number again.)

03.Station ID Fax:XXXXXXXXXXX

Tel:_

Enter & OK Key

Press

key

2 ABC2A

3 DEF 3D

4 GH I 4G

5 JKL5J

6 MNO 6M

7 PQRS 7

8 TUV8T

9 WXY Z 9

One time

For more details, see Entering Text in the User’s Guide.

Two

times

Three times

Four

times

Five

times

g Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to step a.

(USA only) The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual. To program this information into your machine, see Set the date and

time on page 9 and Set your Station ID on page 10.

f Use the dial pad to enter your name (up to 20

characters), and then press OK.

03.Station ID Fax:XXXXXXXXXXX Tel:XXXXXXXXXXX Name:_

Enter & OK Key

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press to move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press or to move the cursor to the incorrect character, press Clear/Back.

Fax Transmission Report

Dial Prefix

Your Brother machine is equipped with a Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the Fax Transmission Report feature see Chapter 11 Printing Reports in the User’s Guide.

Set tone or pulse dialing

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

a Press Menu. b Press 0. c Press 4.

mode (Canada only)

The dial prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your phone system requires a 9 to dial an outside number this setting will automatically dial 9 for every fax you send.

a Press Menu. b Press 0. c Press 5 (For Canada, press 6). d Enter the prefix number (up to 5 digits) on the

dial pad, and then press OK.

Note

• You can use the number 0 to 9, #, l and !. (Press Hook to display “!”.) You cannot use ! with any other numbers or characters. If your telephone system requires a timed break recall (hookflash), press Hook to enter the break.

• If the pulse dialing mode is on, # and available to use. (Canada only)

are not

d Press or to choose Pulse (or

Tone).

Press OK.

e Press Stop/Exit.

Automatic Daylight

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall.

Savings Time

a Press Menu. b Press 1. c Press 4.

d Press or to choose On (or Off).

Press OK.

e Press Stop/Exit.

Send in the Product Registration and Test

You can also register your product online using the On-Line Registration link from the installation CD-ROM or visit http://www.brother.com/registration/

Sheet (USA only)

a Fill out the Product Registration and Test

Sheet.

b Put the sheet face up in the ADF (Automatic

Document Feeder) or face down on the scanner glass.

c Make sure (Fax) is illuminated in Blue. d Enter the toll-free fax number: 1-877-268-9575.

e Press Start.

Note

You will receive a confirmation fax of your Product Registration.

Choose your connection type

For USB Interface Users

Windows®, go to page 14 Macintosh, go to page 18

For Parallel interface cable

Windows®, go to page 20

Windows

USB

Macintosh

Windows

Parallel

For Wired Network

Windows®, go to page 24 Macintosh, go to page 28

For Windows Server® 2003/2008, see the Network User’s Guide on the CD-ROM.

Windows

Wired Network

Macintosh

USB

For USB Interface Users

(Windows Windows Vista

2000 Professional/XP/XP Professional x64 Edition/

)

Windows

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

IMPORTANT

• DO NOT connect the USB cable yet.

• If there are any programs running, close them.

• Make sure a USB Flash memory device is not inserted into the machine.

• The screen may differ depending on the operating system.

• The supplied CD-ROM includes ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and

Windows Vista

Windows MFL-Pro Suite.

b Turn off and unplug the machine from the AC

outlet and disconnect it from your computer, if you already connected an interface cable.

2000 (SP4 or greater), XP (SP2 or

. Update to the latest

Service Pack before installing

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

Note

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click Start.exe.

b The CD-ROM main menu will appear. Click

Initial Installation.

c Click Install MFL-Pro Suite.

USB

Windows

Note

• If the installation does not continue automatically, open the main menu again by ejecting and then reinserting the CD-ROM or double-click the Start.exe program from the root folder, and continue from step c to install MFL-Pro Suite.

• For Windows Vista

User Account Control screen appears, click Allow.

, when the

d When the ScanSoft™ PaperPort™ 11SE

License Agreement window appears, click Yes if you agree to the Software License Agreement.

g Choose Local Connection, and then click

Next. The installation continues.

Note

If you want to install the PS driver (Brother’s BR-Script Driver), choose Custom Install and then follow the on-screen instructions. When the

Select Features screen appears, check PS Printer Driver, and then continue following

the on-screen instructions.

h If you do not want to monitor the machine

status and error notification from your computer, uncheck Enable Status Monitor and then click Next.

Windows

USB

Macintosh

e The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by the installation of MFL-Pro Suite.

f When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

Note

For Windows Vista®, when this screen appears, click the check box and click Install to complete the installation correctly.

i When this screen appears, go to the next step.

USB

Windows

Connect the USB cable

IMPORTANT

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

• Connect the machine directly to your computer.

a Remove the label covering the USB interface

connector.

b Connect the USB cable to the USB connector

on the machine marked with the symbol. Then connect the cable to your computer.

Connect the power cord

a Plug the AC power cord into an AC outlet. Turn

the power switch on.

The installation will continue automatically.

The installation screens appear one after another.

IMPORTANT

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

b When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions. Once you have completed the registration process, close your web browser to return to this window. Then click Next.

USB

Finish and restart

Windows

a Click Finish to restart your computer.

After restarting the computer, you must be logged on with Administrator rights.

Note

If an error message appears during the software installation, run the Installation Diagnostics located in Start/All Programs/Brother /MFC-XXXX (where MFC-XXXX is your model name).

b If this screen appears, choose the firmware

update setting and click OK.

Windows

USB

Macintosh

Note

Internet access is required for the firmware upgrade.

The installation is now

Finish

Note

XML Paper Specification Printer Driver

The XML Paper Specification Printer Driver is the most suitable driver when printing from the applications that use the XML Paper Specification documents. Please download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com/

complete.

USB