Brother MFC-820CW User Manual

SOFTWARE
USER’S GUIDE

Version C

Table of Contents

Section I Windows

1Printing

Using the Brother printer driver..................................................................................................................2

Features ....................................................................................................................................................2

Choosing the right type of paper................................................................................................................3

Simultaneous printing, scanning and faxing ..............................................................................................3

Clearing data from the memory .................................................................................................................3

Checking the print quality ..........................................................................................................................3

Status Monitor............................................................................................................................................4

Monitoring the machine’s status ..........................................................................................................4

Turning off the status monitor..............................................................................................................5

Printer driver settings.................................................................................................................................5

Accessing the printer driver settings..........................................................................................................5

Basic tab....................................................................................................................................................6

Media Type..........................................................................................................................................6

Quality .................................................................................................................................................7

Enhanced Print Settings ......................................................................................................................8

Paper Size .........................................................................................................................................10

Page Layout ......................................................................................................................................11

Orientation.........................................................................................................................................11

Copies ...............................................................................................................................................12

Advanced tab...........................................................................................................................................13

Colour................................................................................................................................................14

Scaling...............................................................................................................................................16

Watermark.........................................................................................................................................17

Device Options ..................................................................................................................................19

Support tab ..............................................................................................................................................22

®

2Scanning

Scanning a document using the TWAIN driver........................................................................................23

TWAIN compliant...............................................................................................................................23

Accessing the Scanner......................................................................................................................24

Scanning a document into the PC .....................................................................................................25

Settings in the Scanner Setup dialog box..........................................................................................27

Scanning a document using the WIA driver

(For Windows

WIA compliant ...................................................................................................................................30

Accessing the scanner ......................................................................................................................30

Scanning a document into the PC .....................................................................................................31

Using the Scan key

(For USB cable users) ..........................................................................................................................36

Scan to E-mail ...................................................................................................................................36

Scan to Image ...................................................................................................................................37

Scan to OCR .....................................................................................................................................37

Scan to File........................................................................................................................................38

®

XP only).......................................................................................................................30

i

Scan to Card

(Not available for DCP-116C, DCP-117C and MFC-215C)..........................................................38

Using ScanSoft

Viewing items ....................................................................................................................................44

Organizing your items in folders........................................................................................................45

Quick links to other applications ........................................................................................................45

ScanSoft

®

You can import items from other applications ...................................................................................46

You can export items into other formats............................................................................................46

Uninstalling PaperPort

3 ControlCenter2

Using ControlCenter2..............................................................................................................................48

Turning the AutoLoad feature off.......................................................................................................49

SCAN.................................................................................................................................................49

CUSTOM SCAN................................................................................................................................50

PHOTOCAPTURE (USB only) ..........................................................................................................50

COPY ................................................................................................................................................50

PC-FAX (Not available for DCP models)...........................................................................................50

DEVICE SETTING.............................................................................................................................51

SCAN.......................................................................................................................................................52

Image

(example: Microsoft

OCR

(Word Processing program) ..........................................................................................................54

E-mail ................................................................................................................................................55

File attachments ................................................................................................................................55

File.....................................................................................................................................................56

CUSTOM SCAN ......................................................................................................................................57

Customizing a user-defined button....................................................................................................58

PHOTOCAPTURE (USB only) ................................................................................................................62

Open PCC Folder

(PCC: PhotoCapture Center™)....................................................................................................62

Copy From PCC ................................................................................................................................62

Copy To Application ..........................................................................................................................63

COPY ......................................................................................................................................................64

PC-FAX

(For MFC models only).........................................................................................................................65

Send ..................................................................................................................................................65

Receive/View Received

(MFC-425CN, MFC-640CW and MFC-820CW only) ...................................................................66

Address Book ....................................................................................................................................67

Setup .................................................................................................................................................67

DEVICE SETTING...................................................................................................................................68

Remote Setup

(Not available for DCP models and MFC-215C) ...........................................................................68

Quick-Dial

(Not available for DCP models and MFC-215C) ..........................................................................69

Ink Level ............................................................................................................................................70

®

PaperPort® 9.0SE and OmniPage® OCR....................................................................43

OmniPage® OCR lets you convert image text into text you can edit ...............................46

®

9.0SE and ScanSoft® OmniPage® OCR ....................................................47

®

Paint)..........................................................................................................52

ii

4 Network Scanning

(For models with built-in network support)

Before using Network Scanning ..............................................................................................................71

Network license .................................................................................................................................71

Configuring Network Scanning..........................................................................................................72

Using the Scan key..................................................................................................................................74

Scan to E-mail (PC)...........................................................................................................................74

Scan to Image ...................................................................................................................................75

Scan to OCR .....................................................................................................................................75

Scan to File........................................................................................................................................76

5 Remote Setup

(Not available for DCP models and MFC-215C)

Remote Setup..........................................................................................................................................77

6 Brother PC-FAX Software

(For MFC models only)

PC-FAX sending......................................................................................................................................79

Setting up user information................................................................................................................80

Sending setup....................................................................................................................................81

Address Book ....................................................................................................................................82

Speed Dial setup .....................................................................................................................................83

Brother Address Book .......................................................................................................................84

Setting up a member in the Address Book........................................................................................84

Setting up a group for broadcasting ..................................................................................................85

Editing member information...............................................................................................................85

Deleting a member or group..............................................................................................................85

Exporting the Address Book..............................................................................................................86

Importing to the Address Book ..........................................................................................................87

Setting up a cover page.....................................................................................................................88

Entering cover page information........................................................................................................88

Sending a file as a PC-FAX using the Facsimile style user interface................................................89

Sending a file as a PC-FAX using the Simple style user interface ....................................................90

PC-FAX receiving

(MFC-425CN, MFC-640CW and MFC-820CW only) ...........................................................................92

Enabling the PC-FAX software on your machine ..............................................................................93

Running the PC-FAX receiving software on your PC........................................................................94

Setting up your PC ............................................................................................................................94

Configuring the Network PC-FAX Receiving Settings.......................................................................95

Viewing new PC-FAX messages.......................................................................................................96

7 PhotoCapture Center™

For USB cable users................................................................................................................................97

For network cable users (For models with built-in network support) .......................................................99

iii

Section II Apple® Macintosh

8 Printing and Faxing

Setting up your USB-equipped Apple® Macintosh®..............................................................................101

Simultaneous printing, scanning and faxing ....................................................................................101

Clearing data from the memory......................................................................................................102

Checking the print quality ................................................................................................................102

Status Monitor .................................................................................................................................102

Media Type......................................................................................................................................103

Quality .............................................................................................................................................103

Using the Brother ink driver

(For Mac OS

Choosing page setup options ..........................................................................................................105

Choosing printing options................................................................................................................106

Using the Brother ink driver

(For Mac OS

Choosing a printer ...........................................................................................................................107

Page Setup......................................................................................................................................107

Printing a document.........................................................................................................................108

Sending a fax

(For MFC models only).......................................................................................................................109

For Mac OS
For Mac OS

®

X) ................................................................................................................................105

®

9.1-9.2)........................................................................................................................107

®

X................................................................................................................................109

®

9.1-9.2.......................................................................................................................112

®

9Scanning

Scanning from a Macintosh®.................................................................................................................114

Accessing the scanner ....................................................................................................................114

Scanning an image into your Macintosh

Pre-Scanning an image...................................................................................................................115

Settings in the Scanner window ......................................................................................................116

Using the Scan key (For USB cable users) ..........................................................................................119

Scan to E-mail .................................................................................................................................119

Scan to Image .................................................................................................................................120

Scan to OCR ...................................................................................................................................120

Scan to File......................................................................................................................................121

Scan to Card

(Not available for DCP-116C, DCP-117C and MFC-215C).........................................................121

Using Presto!

Features ..........................................................................................................................................126

System requirements for Presto!

Technical support ............................................................................................................................127

®

10 ControlCenter2

Using ControlCenter2

(For Mac OS

Turning the AutoLoad feature off.....................................................................................................130

SCAN...............................................................................................................................................130

CUSTOM SCAN..............................................................................................................................131

COPY / PC-FAX ..............................................................................................................................131

®

.......................................................................................115

PageManager®.............................................................................................................126

®

PageManager®.........................................................................126

®

X 10.2.4 or greater)....................................................................................................129

iv

DEVICE SETTINGS ........................................................................................................................131

SCAN.....................................................................................................................................................132

Image

(example: Apple
OCR

(Word Processing program) .......................................................................................................134

E-mail ..............................................................................................................................................135

File attachments ..............................................................................................................................135

File...................................................................................................................................................136

CUSTOM SCAN ....................................................................................................................................137

User-defined button .........................................................................................................................137

Scan to Image .................................................................................................................................138

Scan to OCR ...................................................................................................................................139

Scan to E-mail .................................................................................................................................140

Scan to File......................................................................................................................................141

COPY / PC-FAX ....................................................................................................................................142

DEVICE SETTINGS ..............................................................................................................................143

Remote Setup

(Not available for DCP models and MFC-215C) .........................................................................143

Quick-Dial

(Not available for DCP models and MFC-215C) ........................................................................144

Ink Level ..........................................................................................................................................145

11 Network Scanning

(For models with built-in network support)

®

PreView)........................................................................................................132

Before using Network Scanning ............................................................................................................146

Configuring network scanning .........................................................................................................146

Using the Scan key................................................................................................................................148

Scan to E-mail .................................................................................................................................148

Scan to Image .................................................................................................................................149

Scan to OCR ...................................................................................................................................149

Scan to File......................................................................................................................................150

12 Remote Setup & PhotoCapture Center™

MFC Remote Setup

(For Mac OS

(Not available for DCP models and MFC-215C) ................................................................................151

PhotoCapture Center™.........................................................................................................................152

For USB cable users .......................................................................................................................152

For network cable users (For models with built-in network support) ...............................................154

®

X 10.2.4 or greater)

AIndex

 Windows® XP in this documentation represents Windows® XP Professional, Windows® XP Professional

x64 Edition and Windows
Go to the Brother Solutions Center (http://solutions.brother.com
Professional x64 Edition support.

 For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s

guide, please read ‘MFC’ as ‘DCP’.

®

XP Home Edition.

) for more information on Windows® XP

v

Section I

Windows

®

I

Printing

Scanning

ControlCenter2

Network Scanning (For models with built-in network support)

Remote Setup (Not available for DCP models and MFC-215C)

Brother PC-FAX Software (For MFC models only)

PhotoCapture Center™

2
23
48
71
77
79
97

1

Note

• The screens in this section are from Windows
operating system.

• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow communication through port number 137. Visit the Brother Solutions Center
(http://solutions.brother.com

Printing 1

®

XP. Screens on your PC may vary depending on your

) for more information.

Using the Brother printer driver 1

A printer driver translates the data from your PC application, and using a page description language, converts
it into a format that can be understood by the printer/multi-function device.

You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following the
steps in the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions Center at:

http://solutions.brother.com

Features 1

This machine offers many features you will find in a high quality ink jet printer.

Fast Printing Speed

Using Fast mode, you can print up to 15 pages per minute in full colour, and up to 20 pages per minute in
mono.

Brilliant High Quality Output

Printing at up to 1200 × 6000 dpi on glossy paper to get the highest possible resolution. (See Resolution in
Specifications in the User’s Guide.) The printer driver supports 2 in 1, Watermark printing, Colour

Enhancement technology and many other features.

Low Running Cost

Whenever you run out of a particular ink colour, you only have to replace the empty cartridge.

USB

The Universal Serial Bus Interface provides fast communication with your PC.

Ethernet

The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This
feature is available for Network Standard models only.

Wireless LAN (IEEE802.11b/g) (DCP-340CW, MFC-640CW and MFC-820CW only)

The wireless LAN capability lets your machine to communicate with other wireless devices using the
IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for
details.) This feature is available for Network Standard models only.

2

Printing

Choosing the right type of paper 1

For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the
User’s Guide before buying paper.

Simultaneous printing, scanning and faxing 1

Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a
document into the PC. Fax sending will not be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and
then continues printing when copying or fax receiving has finished.

Clearing data from the memory 1

If the LCD shows Data Remaining, you can clear the data that is left in the memory by pressing the

Stop/Exit key on the control panel.

Checking the print quality 1

If you want to check the print quality and find out how to improve it, see Improving print quality in the User’s
Guide.

3

Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing

Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC.

Note

For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.

Monitoring the machine’s status 1

Once you start up your PC, the Status Monitor icon appears on the tasktray.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates an error has occurred.

There are three locations where you can display the status monitor on your PC—in the taskbar, in the tasktray
or on the desktop.

4

Printing

Turning off the status monitor 1

If you want to switch off the status monitor, follow these steps:

a Right-click the Status Monitor icon or window and choose Load Status Monitor on Startup.
b Set this function to Off and close the window by clicking Exit.

Note

Even if the status monitor is off, you can check the machine’s status at any time by clicking Status Monitor
from the Start menu on your PC. You can switch the status monitor on by opening the menu window when
displaying the status.

Printer driver settings 1

You can change the following printer settings when you print from your PC:

 Media Type/Quality (Speed)

 Page Layout

 Colour Matching/Halftone

 Colour Enhancement

 Scaling

 Watermark

 Print Date & Time

 Quick Print Setup

Accessing the printer driver settings 1

a Click File, then Print in your application.
b Choose Brother MFC-XXXX USB Printer (where XXXX is your model name) and click Properties.

The printer properties dialog box appears.

5

Printing

Basic tab 1

1

5

2

4

3

a Choose the Media Type and Quality (1).
b Choose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of

Copies and the page order (2).

c Click OK (3) to apply your chosen settings.

To return to the default settings, click Default (4), then OK (3).

Note

This area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation,
Collate/Reverse Order and Colour/Greyscale.

Media Type 1

To achieve the best print results, the media being printed on should be selected in the driver. The machine
changes the way it prints depending on the selected media type.

 Plain Paper

 Inkjet Paper

 Glossy Paper

 Transparencies

 Slow Drying Paper

Note

Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may
cause some slight blurring of text.

6

Printing

Quality 1

The quality selection allows you to choose the print resolution. As print quality and speed are related, the
higher the quality, the longer it will take to print the document. The quality selections that are available will
vary depending on the media type you choose.

 Highest

Up to 1200 × 6000 dpi. (See Resolution in Specifications in the User’s Guide.) Use for printing precise
images such as photographs. This is the highest resolution and slowest speed.

 Photo

Up to 1200 × 2400 dpi. Use for printing photographs. Since the print data is much larger than a normal
document, the processing time, data transfer time and print time will be longer.

 Fine

1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo.

 Enhanced Normal Printing

750 × 750 dpi. You can use this mode only if you have set Media Type to Plain Paper, Slow Drying
Paper or Transparencies.

 Normal

600 × 600 dpi. Good print quality with typical print speed.

 Fast Normal

600 × 300 dpi. Better print quality than Fast mode and faster print speed than Normal.

 Fast

600 × 150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume
documents or documents for proofing.

Media Type Colour/Greyscale Print Quality Selection

Plain Paper Colour/Greyscale Fast, Fast Normal, Normal, Fine

Inkjet Paper Colour/Greyscale Fine, Photo

Glossy Paper Colour/Greyscale Fine, Photo, Highest

Transparencies Colour/Greyscale Normal, Fine

Slow Drying Paper Colour/Greyscale Fast, Fast Normal, Normal, Fine

Note

• The default settings are shown in bold.

• The Highest Print Quality selection is not available if you choose borderless printing.

7

Printing

Enhanced Print Settings 1

Click the Settings button to see options for enhanced print settings.

Bi-Directional Printing 1

When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds.
When unchecked, the print heads will only print in one direction giving higher quality printouts, but slower
printing speeds.

Enhanced Normal Printing 1

Use this mode if fine horizontal bands appear on the paper. This increases print resolution which helps to
avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than
in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or

Transparencies.

8

Printing

Colour Enhancement 1

This feature analyzes your image to improve its sharpness, white balance and colour density. This process
may take several minutes depending on the size of the image and the specifications of your PC.

 Colour Density

Adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an
image to improve a washed out or weak looking picture.

 White Balance

Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect
the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour.
By adjusting the white balance you can adjust those white areas.

 Sharpness

Enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then adjust the sharpness.

 Auto Image Enhance

Allows alteration of individual picture settings to improve the printed image and analyzes data from
surrounding or neighboring pixels in the document.

 Brightness

Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left
or right.

 Contrast

Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the
contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more
subdued.

 Red

Increases the intensity of Red in the image to make the image redder.

 Green

Increases the intensity of Green in the image to make the image greener.

9

Printing

 Blue

Increases the intensity of Blue in the image to make the image bluer.

Paper Size 1

The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a
custom size ranging from 88.9 × 127.0 mm (3.5 × 5 in.) to 215.9 x 355.6 mm (8.5 × 14 in.). You can also
choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you
are using.

You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter
any name you want for this custom size. Choose the correct paper thickness to improve the quality of your
output.

To do borderless printing 1

From the Paper Size pull down list choose the size of paper you want to print such as A4 (borderless).

10

Printing

Page Layout 1

The Page Layout option allows you to choose the N in 1 options or the 1 in N options. The N in 1 options
print 2 or 4 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints
the document in poster print mode.

Note

If you are using Windows

®

98/98SE/Me, the 4 in 1 layout is not available.

Border Line 1

When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid
border, dashed border or no border around each page on the sheet.

Orientation 1

Orientation chooses the position your document will print (in Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

Note

If your application software contains a similar function to this, we recommend you use the one in the
application.

11

Printing

Copies 1

The Copies selection sets the number of copies that will be printed (1 to 999).

Collate 1

With Collate checked, one complete copy of your document will be printed and then reprinted according to
the number of copies you choose. If Collate is unchecked, then each page will be printed according to the
number of copies chosen before the next page of the document is printed.

Reverse Order 1

Reverse Order prints the pages of your document in the opposite order.

12

Printing

Advanced tab 1

1 2 3 4

Note

To return to the default settings, click Default.

Change the tab settings by clicking one of the following icons:

 Colour (1)

 Scaling (2)

 Watermark (3)

 Device Options (4)

13

Printing

Colour 1

Colour/Greyscale 1

This selection allows a colour document to be printed in black and white using grayscale.

Image Type 1

The printer driver will choose the most suitable colour matching and half tone method, depending on your
image type. Generally, text and business graphics are printed vividly and photographic images are printed
softly.

 Auto

The printer driver automatically chooses the image type.

 Photo

Use for photographic images.

 Graphics

Use for documents that contain text or business graphics (charts or clip art).

 Custom

If you want to choose the colour matching and halftone method, choose this mode.

14

Printing

Custom Image Type 1

You can choose the colour matching method manually. Choose the best one for your document.

 Match Monitor

Colour is adjusted to get the closest colour match with the PC monitor.

• Natural: Use for photographic images. The colour is adjusted to print more natural colours.

• Vivid: Use for business graphics such as charts, graphics and text. The colour is adjusted to print more

vivid colours.

 Halftone Pattern

The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are
some predefined patterns and you can choose which one to use for your document.

• Diffusion: Dots are put at random to create the halftones. Use for printing photographs that have

delicate shades and graphics.

15

Printing

• Dither: Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that

have definite colour boundaries or for printing charts such as business charts.

Note

Some halftone settings cannot be chosen with certain combinations of Media Type and Quality settings.

Scaling 1

You can change the print size of your document with the Scaling feature.

 Choose Off if you want to print the document as it appears on your screen.

 Choose Fit to Paper Size if your document has an unusual size, or if you only have standard size paper.

 Choose Free if you want to reduce the size.

 Check Mirror Print to reverse the data from left to right.

Note

Mirror Print is not available when you choose Transparencies as the Media Type.

16

Printing

Watermark 1

You can print a logo or text onto your document as a Watermark. You can choose one of the preset
Watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark, and then choose the watermark you want to use.

In background 1

Check In background to print the watermark image in the background of your document. If this feature is
unchecked, the Watermark will be printed on top of your document.

In Outline Text (Windows® 2000 Professional/XP only) 1

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark 1

The Print Watermark feature offers the following print choices:

 On all pages

 On first page only

 From second page

 Custom

17

Printing

Watermark Setting 1

You can change the Watermark’s size and position on the page by choosing the Watermark, and clicking the

Edit button. If you want to add a new Watermark, click the New button, and then choose Text or Bitmap in
Watermark Style.

 Title

Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.

 Watermark Text

Enter your Watermark text into the Text Box, and then choose the Font, Size, Colour and Style.

 Watermark Bitmap

Enter the file name and location of your bitmap image in the File box, or click Browse to search for the
file. You can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

18

Printing

Device Options 1

You can set the following Printer Functions:

Print Date & Time 1

When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s
system clock.

Click the Setting button to change the Date, Time, Position and Font. To include a background with the
Date and Time, choose Opaque. When Opaque is chosen, you can click the Colour button to change the
colour of the Date and Time background.

Note

The selection box shows the format of Date and Time to be printed. The actual Date and Time printed on
your document is automatically retrieved from the settings on your PC.

19

Printing

Quick Print Setup 1

The Quick Print Setup feature allows you to quickly choose driver settings. To view settings, click the
tasktray icon. This feature can be set to On or Off from Device Options.

20

Printing

Status Monitor 1

The Status Monitor feature lets you quickly see the ink volume and the printer status when printing. The default setting
for the Status Monitor is On. This feature can be set to On or

Off

from

Device Options

.

21

Printing

Support tab 1

The Support tab shows the driver version and settings information. There are also links to the
Brother Solutions Center and driver update web sites.

Click the Support tab to display the following screen:

 Brother Solutions Center

The Brother Solutions Center is a web site offering information about your Brother product including
FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

 Web Update

You can check the Brother web site for automatic downloads to update the printer driver on your PC.

 Check Setting

You can check current driver settings.

22

2

Scanning operations and the drivers used will differ depending on the operating system you are using. As
default, the machine uses a TWAIN Compliant driver when scanning documents from your applications.

 For Windows

Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 23)

and a Windows

Windows

Windows

Note

• For ScanSoft

OmniPage

• If your PC is protected by a firewall, and is unable to scan you may need to configure the firewall settings
to allow communication through port number 137 and 54925. Visit the Brother Solutions Center
(http://solutions.brother.com

Scanning 2

®

XP

®

Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For

®

XP only) on page 30).

®

XP user’s can select either driver when scanning documents.

®

PaperPort® and OmniPage® OCR, see Using ScanSoft® PaperPort® 9.0SE and

®

OCR on page 43.

) for more information.

Scanning a document using the TWAIN driver 2

TWAIN compliant 2

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and applications. This means that you can

not only scan images directly into the PaperPort
you can also scan images directly into hundreds of other software applications that support TWAIN scanning.

These applications include popular programs like Adobe
and many more.

®

9.0 SE viewer that Brother included with your machine, but

®

Photoshop®, Adobe® PageMaker®, CorelDraw®

23

Scanning

Accessing the Scanner 2

a Start the ScanSoft

®

PaperPort® 9.0SE software that was installed during the MFL-Pro Suite installation

to scan a document.

Note

The instructions for scanning in this Guide are for when you use ScanSoft
scanning steps may vary when using other software applications.

b Click File, then Scan. Or click the Scan button.

The Scan panel appears in the left side of the screen.

c Choose the scanner you are using from the Scanner drop-down list.

Note

®

• For Windows

XP:

Choose TW-Brother MFC-XXXX USB or TW-Brother MFC-XXXX LAN.

• For other operatin systems:
Choose Brother MFC-XXXX USB or Brother MFC-XXXX LAN.
(Where XXXX is your model name)

d Click Scan.

The Scanner Setup dialog box appears:

®

PaperPort® 9.0SE. The

24