Brother MFC-820CW User Manual

SOFTWARE USER’S GUIDE

Version C

Section I Windows

1Printing

Using the Brother printer driver..................................................................................................................2

Features ....................................................................................................................................................2

Choosing the right type of paper................................................................................................................3

Simultaneous printing, scanning and faxing ..............................................................................................3

Clearing data from the memory .................................................................................................................3

Checking the print quality ..........................................................................................................................3

Status Monitor............................................................................................................................................4

Monitoring the machine’s status ..........................................................................................................4

Turning off the status monitor..............................................................................................................5

Printer driver settings.................................................................................................................................5

Accessing the printer driver settings..........................................................................................................5

Basic tab....................................................................................................................................................6

Media Type..........................................................................................................................................6

Quality .................................................................................................................................................7

Enhanced Print Settings ......................................................................................................................8

Paper Size .........................................................................................................................................10

Page Layout ......................................................................................................................................11

Orientation.........................................................................................................................................11

Copies ...............................................................................................................................................12

Advanced tab...........................................................................................................................................13

Colour................................................................................................................................................14

Scaling...............................................................................................................................................16

Watermark.........................................................................................................................................17

Device Options ..................................................................................................................................19

Support tab ..............................................................................................................................................22

2Scanning

Scanning a document using the TWAIN driver........................................................................................23

TWAIN compliant...............................................................................................................................23

Accessing the Scanner......................................................................................................................24

Scanning a document into the PC .....................................................................................................25

Settings in the Scanner Setup dialog box..........................................................................................27

Scanning a document using the WIA driver

(For Windows

WIA compliant ...................................................................................................................................30

Accessing the scanner ......................................................................................................................30

Scanning a document into the PC .....................................................................................................31

Using the Scan key

(For USB cable users) ..........................................................................................................................36

Scan to E-mail ...................................................................................................................................36

Scan to Image ...................................................................................................................................37

Scan to OCR .....................................................................................................................................37

Scan to File........................................................................................................................................38

XP only).......................................................................................................................30

Scan to Card

(Not available for DCP-116C, DCP-117C and MFC-215C)..........................................................38

Using ScanSoft

Viewing items ....................................................................................................................................44

Organizing your items in folders........................................................................................................45

Quick links to other applications ........................................................................................................45

ScanSoft

You can import items from other applications ...................................................................................46

You can export items into other formats............................................................................................46

Uninstalling PaperPort

3 ControlCenter2

Using ControlCenter2..............................................................................................................................48

Turning the AutoLoad feature off.......................................................................................................49

SCAN.................................................................................................................................................49

CUSTOM SCAN................................................................................................................................50

PHOTOCAPTURE (USB only) ..........................................................................................................50

COPY ................................................................................................................................................50

PC-FAX (Not available for DCP models)...........................................................................................50

DEVICE SETTING.............................................................................................................................51

SCAN.......................................................................................................................................................52

Image

(example: Microsoft

OCR

(Word Processing program) ..........................................................................................................54

E-mail ................................................................................................................................................55

File attachments ................................................................................................................................55

File.....................................................................................................................................................56

CUSTOM SCAN ......................................................................................................................................57

Customizing a user-defined button....................................................................................................58

PHOTOCAPTURE (USB only) ................................................................................................................62

Open PCC Folder

(PCC: PhotoCapture Center™)....................................................................................................62

Copy From PCC ................................................................................................................................62

Copy To Application ..........................................................................................................................63

COPY ......................................................................................................................................................64

PC-FAX

(For MFC models only).........................................................................................................................65

Send ..................................................................................................................................................65

Receive/View Received

(MFC-425CN, MFC-640CW and MFC-820CW only) ...................................................................66

Address Book ....................................................................................................................................67

Setup .................................................................................................................................................67

DEVICE SETTING...................................................................................................................................68

Remote Setup

(Not available for DCP models and MFC-215C) ...........................................................................68

Quick-Dial

(Not available for DCP models and MFC-215C) ..........................................................................69

Ink Level ............................................................................................................................................70

PaperPort® 9.0SE and OmniPage® OCR....................................................................43

OmniPage® OCR lets you convert image text into text you can edit ...............................46

9.0SE and ScanSoft® OmniPage® OCR ....................................................47

Paint)..........................................................................................................52

4 Network Scanning

(For models with built-in network support)

Before using Network Scanning ..............................................................................................................71

Network license .................................................................................................................................71

Configuring Network Scanning..........................................................................................................72

Using the Scan key..................................................................................................................................74

Scan to E-mail (PC)...........................................................................................................................74

Scan to Image ...................................................................................................................................75

Scan to OCR .....................................................................................................................................75

Scan to File........................................................................................................................................76

5 Remote Setup

(Not available for DCP models and MFC-215C)

Remote Setup..........................................................................................................................................77

6 Brother PC-FAX Software

(For MFC models only)

PC-FAX sending......................................................................................................................................79

Setting up user information................................................................................................................80

Sending setup....................................................................................................................................81

Address Book ....................................................................................................................................82

Speed Dial setup .....................................................................................................................................83

Brother Address Book .......................................................................................................................84

Setting up a member in the Address Book........................................................................................84

Setting up a group for broadcasting ..................................................................................................85

Editing member information...............................................................................................................85

Deleting a member or group..............................................................................................................85

Exporting the Address Book..............................................................................................................86

Importing to the Address Book ..........................................................................................................87

Setting up a cover page.....................................................................................................................88

Entering cover page information........................................................................................................88

Sending a file as a PC-FAX using the Facsimile style user interface................................................89

Sending a file as a PC-FAX using the Simple style user interface ....................................................90

PC-FAX receiving

(MFC-425CN, MFC-640CW and MFC-820CW only) ...........................................................................92

Enabling the PC-FAX software on your machine ..............................................................................93

Running the PC-FAX receiving software on your PC........................................................................94

Setting up your PC ............................................................................................................................94

Configuring the Network PC-FAX Receiving Settings.......................................................................95

Viewing new PC-FAX messages.......................................................................................................96

7 PhotoCapture Center™

For USB cable users................................................................................................................................97

For network cable users (For models with built-in network support) .......................................................99

iii

Section II Apple® Macintosh

8 Printing and Faxing

Setting up your USB-equipped Apple® Macintosh®..............................................................................101

Simultaneous printing, scanning and faxing ....................................................................................101

Clearing data from the memory......................................................................................................102

Checking the print quality ................................................................................................................102

Status Monitor .................................................................................................................................102

Media Type......................................................................................................................................103

Quality .............................................................................................................................................103

Using the Brother ink driver

(For Mac OS

Choosing page setup options ..........................................................................................................105

Choosing printing options................................................................................................................106

Using the Brother ink driver

(For Mac OS

Choosing a printer ...........................................................................................................................107

Page Setup......................................................................................................................................107

Printing a document.........................................................................................................................108

Sending a fax

(For MFC models only).......................................................................................................................109

For Mac OS For Mac OS

X) ................................................................................................................................105

9.1-9.2)........................................................................................................................107

X................................................................................................................................109

9.1-9.2.......................................................................................................................112

9Scanning

Scanning from a Macintosh®.................................................................................................................114

Accessing the scanner ....................................................................................................................114

Scanning an image into your Macintosh

Pre-Scanning an image...................................................................................................................115

Settings in the Scanner window ......................................................................................................116

Using the Scan key (For USB cable users) ..........................................................................................119

Scan to E-mail .................................................................................................................................119

Scan to Image .................................................................................................................................120

Scan to OCR ...................................................................................................................................120

Scan to File......................................................................................................................................121

Scan to Card

(Not available for DCP-116C, DCP-117C and MFC-215C).........................................................121

Using Presto!

Features ..........................................................................................................................................126

System requirements for Presto!

Technical support ............................................................................................................................127

10 ControlCenter2

Using ControlCenter2

(For Mac OS

Turning the AutoLoad feature off.....................................................................................................130

SCAN...............................................................................................................................................130

CUSTOM SCAN..............................................................................................................................131

COPY / PC-FAX ..............................................................................................................................131

.......................................................................................115

PageManager®.............................................................................................................126

PageManager®.........................................................................126

X 10.2.4 or greater)....................................................................................................129

DEVICE SETTINGS ........................................................................................................................131

SCAN.....................................................................................................................................................132

Image

(example: Apple OCR

(Word Processing program) .......................................................................................................134

E-mail ..............................................................................................................................................135

File attachments ..............................................................................................................................135

File...................................................................................................................................................136

CUSTOM SCAN ....................................................................................................................................137

User-defined button .........................................................................................................................137

Scan to Image .................................................................................................................................138

Scan to OCR ...................................................................................................................................139

Scan to E-mail .................................................................................................................................140

Scan to File......................................................................................................................................141

COPY / PC-FAX ....................................................................................................................................142

DEVICE SETTINGS ..............................................................................................................................143

Remote Setup

(Not available for DCP models and MFC-215C) .........................................................................143

Quick-Dial

(Not available for DCP models and MFC-215C) ........................................................................144

Ink Level ..........................................................................................................................................145

11 Network Scanning

(For models with built-in network support)

PreView)........................................................................................................132

Before using Network Scanning ............................................................................................................146

Configuring network scanning .........................................................................................................146

Using the Scan key................................................................................................................................148

Scan to E-mail .................................................................................................................................148

Scan to Image .................................................................................................................................149

Scan to OCR ...................................................................................................................................149

Scan to File......................................................................................................................................150

12 Remote Setup & PhotoCapture Center™

MFC Remote Setup

(For Mac OS

(Not available for DCP models and MFC-215C) ................................................................................151

PhotoCapture Center™.........................................................................................................................152

For USB cable users .......................................................................................................................152

For network cable users (For models with built-in network support) ...............................................154

X 10.2.4 or greater)

AIndex

 Windows® XP in this documentation represents Windows® XP Professional, Windows® XP Professional

x64 Edition and Windows Go to the Brother Solutions Center (http://solutions.brother.com Professional x64 Edition support.

 For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s

guide, please read ‘MFC’ as ‘DCP’.

XP Home Edition.

) for more information on Windows® XP

Section I

Windows

Printing

Scanning

ControlCenter2

Network Scanning (For models with built-in network support)

Remote Setup (Not available for DCP models and MFC-215C)

Brother PC-FAX Software (For MFC models only)

PhotoCapture Center™

2 23 48 71 77 79 97

Note

• The screens in this section are from Windows operating system.

• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com

Printing 1

XP. Screens on your PC may vary depending on your

) for more information.

Using the Brother printer driver 1

A printer driver translates the data from your PC application, and using a page description language, converts it into a format that can be understood by the printer/multi-function device.

You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following the steps in the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions Center at:

http://solutions.brother.com

Features 1

This machine offers many features you will find in a high quality ink jet printer.

Fast Printing Speed

Using Fast mode, you can print up to 15 pages per minute in full colour, and up to 20 pages per minute in mono.

Brilliant High Quality Output

Printing at up to 1200 × 6000 dpi on glossy paper to get the highest possible resolution. (See Resolution in Specifications in the User’s Guide.) The printer driver supports 2 in 1, Watermark printing, Colour

Enhancement technology and many other features.

Low Running Cost

Whenever you run out of a particular ink colour, you only have to replace the empty cartridge.

USB

The Universal Serial Bus Interface provides fast communication with your PC.

Ethernet

The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This feature is available for Network Standard models only.

Wireless LAN (IEEE802.11b/g) (DCP-340CW, MFC-640CW and MFC-820CW only)

The wireless LAN capability lets your machine to communicate with other wireless devices using the IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for details.) This feature is available for Network Standard models only.

Printing

Choosing the right type of paper 1

For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User’s Guide before buying paper.

Simultaneous printing, scanning and faxing 1

Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a document into the PC. Fax sending will not be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memory 1

If the LCD shows Data Remaining, you can clear the data that is left in the memory by pressing the

Stop/Exit key on the control panel.

Checking the print quality 1

If you want to check the print quality and find out how to improve it, see Improving print quality in the User’s Guide.

Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty.

You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing

Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC.

Note

For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help.

Monitoring the machine’s status 1

Once you start up your PC, the Status Monitor icon appears on the tasktray.

 A green icon indicates the normal stand-by condition.

 A yellow icon indicates a warning.

 A red icon indicates an error has occurred.

There are three locations where you can display the status monitor on your PC—in the taskbar, in the tasktray or on the desktop.

Printing

Turning off the status monitor 1

If you want to switch off the status monitor, follow these steps:

a Right-click the Status Monitor icon or window and choose Load Status Monitor on Startup. b Set this function to Off and close the window by clicking Exit.

Note

Even if the status monitor is off, you can check the machine’s status at any time by clicking Status Monitor from the Start menu on your PC. You can switch the status monitor on by opening the menu window when displaying the status.

Printer driver settings 1

You can change the following printer settings when you print from your PC:

 Media Type/Quality (Speed)

 Page Layout

 Colour Matching/Halftone

 Colour Enhancement

 Scaling

 Watermark

 Print Date & Time

 Quick Print Setup

Accessing the printer driver settings 1

a Click File, then Print in your application. b Choose Brother MFC-XXXX USB Printer (where XXXX is your model name) and click Properties.

The printer properties dialog box appears.

Printing

Basic tab 1

a Choose the Media Type and Quality (1). b Choose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of

Copies and the page order (2).

c Click OK (3) to apply your chosen settings.

To return to the default settings, click Default (4), then OK (3).

Note

This area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Colour/Greyscale.

Media Type 1

To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type.

 Plain Paper

 Inkjet Paper

 Glossy Paper

 Transparencies

 Slow Drying Paper

Note

Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text.

Printing

Quality 1

The quality selection allows you to choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose.

 Highest

Up to 1200 × 6000 dpi. (See Resolution in Specifications in the User’s Guide.) Use for printing precise images such as photographs. This is the highest resolution and slowest speed.

 Photo

Up to 1200 × 2400 dpi. Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer.

 Fine

1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo.

 Enhanced Normal Printing

750 × 750 dpi. You can use this mode only if you have set Media Type to Plain Paper, Slow Drying Paper or Transparencies.

 Normal

600 × 600 dpi. Good print quality with typical print speed.

 Fast Normal

600 × 300 dpi. Better print quality than Fast mode and faster print speed than Normal.

 Fast

600 × 150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing.

Media Type Colour/Greyscale Print Quality Selection

Plain Paper Colour/Greyscale Fast, Fast Normal, Normal, Fine

Inkjet Paper Colour/Greyscale Fine, Photo

Glossy Paper Colour/Greyscale Fine, Photo, Highest

Transparencies Colour/Greyscale Normal, Fine

Slow Drying Paper Colour/Greyscale Fast, Fast Normal, Normal, Fine

Note

• The default settings are shown in bold.

• The Highest Print Quality selection is not available if you choose borderless printing.

Printing

Enhanced Print Settings 1

Click the Settings button to see options for enhanced print settings.

Bi-Directional Printing 1

When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds. When unchecked, the print heads will only print in one direction giving higher quality printouts, but slower printing speeds.

Enhanced Normal Printing 1

Use this mode if fine horizontal bands appear on the paper. This increases print resolution which helps to avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or

Transparencies.

Printing

Colour Enhancement 1

This feature analyzes your image to improve its sharpness, white balance and colour density. This process may take several minutes depending on the size of the image and the specifications of your PC.

 Colour Density

Adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak looking picture.

 White Balance

Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By adjusting the white balance you can adjust those white areas.

 Sharpness

Enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

 Auto Image Enhance

Allows alteration of individual picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the document.

 Brightness

Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left or right.

 Contrast

Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.

 Red

Increases the intensity of Red in the image to make the image redder.

 Green

Increases the intensity of Green in the image to make the image greener.

Printing

 Blue

Increases the intensity of Blue in the image to make the image bluer.

Paper Size 1

The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from 88.9 × 127.0 mm (3.5 × 5 in.) to 215.9 x 355.6 mm (8.5 × 14 in.). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using.

You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of your output.

To do borderless printing 1

From the Paper Size pull down list choose the size of paper you want to print such as A4 (borderless).

Printing

Page Layout 1

The Page Layout option allows you to choose the N in 1 options or the 1 in N options. The N in 1 options print 2 or 4 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode.

Note

If you are using Windows

98/98SE/Me, the 4 in 1 layout is not available.

Border Line 1

When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.

Orientation 1

Orientation chooses the position your document will print (in Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

Note

If your application software contains a similar function to this, we recommend you use the one in the application.

Printing

Copies 1

The Copies selection sets the number of copies that will be printed (1 to 999).

Collate 1

With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed.

Reverse Order 1

Reverse Order prints the pages of your document in the opposite order.

Printing

Advanced tab 1

1 2 3 4

Note

To return to the default settings, click Default.

Change the tab settings by clicking one of the following icons:

 Colour (1)

 Scaling (2)

 Watermark (3)

 Device Options (4)

Printing

Colour 1

Colour/Greyscale 1

This selection allows a colour document to be printed in black and white using grayscale.

Image Type 1

The printer driver will choose the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.

 Auto

The printer driver automatically chooses the image type.

 Photo

Use for photographic images.

 Graphics

Use for documents that contain text or business graphics (charts or clip art).

 Custom

If you want to choose the colour matching and halftone method, choose this mode.

Printing

Custom Image Type 1

You can choose the colour matching method manually. Choose the best one for your document.

 Match Monitor

Colour is adjusted to get the closest colour match with the PC monitor.

• Natural: Use for photographic images. The colour is adjusted to print more natural colours.

• Vivid: Use for business graphics such as charts, graphics and text. The colour is adjusted to print more

vivid colours.

 Halftone Pattern

The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document.

• Diffusion: Dots are put at random to create the halftones. Use for printing photographs that have

delicate shades and graphics.

Printing

• Dither: Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that

have definite colour boundaries or for printing charts such as business charts.

Note

Some halftone settings cannot be chosen with certain combinations of Media Type and Quality settings.

Scaling 1

You can change the print size of your document with the Scaling feature.

 Choose Off if you want to print the document as it appears on your screen.

 Choose Fit to Paper Size if your document has an unusual size, or if you only have standard size paper.

 Choose Free if you want to reduce the size.

 Check Mirror Print to reverse the data from left to right.

Note

Mirror Print is not available when you choose Transparencies as the Media Type.

Printing

Watermark 1

You can print a logo or text onto your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created.

Check Use Watermark, and then choose the watermark you want to use.

In background 1

Check In background to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document.

In Outline Text (Windows® 2000 Professional/XP only) 1

Check In Outline Text if you only want to print an outline of the watermark.

Print Watermark 1

The Print Watermark feature offers the following print choices:

 On all pages

 On first page only

 From second page

 Custom

Printing

Watermark Setting 1

You can change the Watermark’s size and position on the page by choosing the Watermark, and clicking the

Edit button. If you want to add a new Watermark, click the New button, and then choose Text or Bitmap in Watermark Style.

 Title

Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field.

 Watermark Text

Enter your Watermark text into the Text Box, and then choose the Font, Size, Colour and Style.

 Watermark Bitmap

Enter the file name and location of your bitmap image in the File box, or click Browse to search for the file. You can also set the scaling size of the image.

 Position

Use this setting if you want to control the position of the watermark on the page.

Printing

Device Options 1

You can set the following Printer Functions:

Print Date & Time 1

When the Print Date & Time feature is enabled, the date and time will print on your document from your PC’s system clock.

Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Colour button to change the colour of the Date and Time background.

Note

The selection box shows the format of Date and Time to be printed. The actual Date and Time printed on your document is automatically retrieved from the settings on your PC.

Printing

Quick Print Setup 1

The Quick Print Setup feature allows you to quickly choose driver settings. To view settings, click the tasktray icon. This feature can be set to On or Off from Device Options.

Printing

Status Monitor 1

The Status Monitor feature lets you quickly see the ink volume and the printer status when printing. The default setting for the Status Monitor is On. This feature can be set to On or

Off

from

Device Options

Printing

Support tab 1

The Support tab shows the driver version and settings information. There are also links to the Brother Solutions Center and driver update web sites.

Click the Support tab to display the following screen:

 Brother Solutions Center

The Brother Solutions Center is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.

 Web Update

You can check the Brother web site for automatic downloads to update the printer driver on your PC.

 Check Setting

You can check current driver settings.

Scanning operations and the drivers used will differ depending on the operating system you are using. As default, the machine uses a TWAIN Compliant driver when scanning documents from your applications.

 For Windows

Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 23)

and a Windows

Windows

Note

• For ScanSoft

OmniPage

• If your PC is protected by a firewall, and is unable to scan you may need to configure the firewall settings to allow communication through port number 137 and 54925. Visit the Brother Solutions Center (http://solutions.brother.com

Scanning 2

Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For

XP only) on page 30).

XP user’s can select either driver when scanning documents.

PaperPort® and OmniPage® OCR, see Using ScanSoft® PaperPort® 9.0SE and

OCR on page 43.

) for more information.

Scanning a document using the TWAIN driver 2

TWAIN compliant 2

The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can

not only scan images directly into the PaperPort you can also scan images directly into hundreds of other software applications that support TWAIN scanning.

These applications include popular programs like Adobe and many more.

9.0 SE viewer that Brother included with your machine, but

Photoshop®, Adobe® PageMaker®, CorelDraw®

Scanning

Accessing the Scanner 2

a Start the ScanSoft

PaperPort® 9.0SE software that was installed during the MFL-Pro Suite installation

to scan a document.

Note

The instructions for scanning in this Guide are for when you use ScanSoft scanning steps may vary when using other software applications.

b Click File, then Scan. Or click the Scan button.

The Scan panel appears in the left side of the screen.

c Choose the scanner you are using from the Scanner drop-down list.

Note

• For Windows

XP:

Choose TW-Brother MFC-XXXX USB or TW-Brother MFC-XXXX LAN.

• For other operatin systems: Choose Brother MFC-XXXX USB or Brother MFC-XXXX LAN. (Where XXXX is your model name)

d Click Scan.

The Scanner Setup dialog box appears:

PaperPort® 9.0SE. The

Scanning

Scanning a document into the PC 2

You can scan a whole page, or a portion of the page by pre-scanning the document.

Scanning a whole page 2

a Load your document. b Adjust the following settings, if needed, in the Scanner Setup dialog box:

 Image Type  Resolution  Scan Type  Brightness  Contrast  Document Size

c Click Start.

When scanning is finished, click Cancel to return to the PaperPort

Pre-Scanning an image — to crop a portion you want to scan 2

9.0SE window.

The PreScan button is used to preview an image and also allows you to crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image.

a Load your document.

b Choose the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and

Document Size as needed.

c Click PreScan.

The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.

d Press and hold down the left mouse button and drag it over the portion you want to scan.

Note

You can enlarge the image using the icon, and then use the icon to restore the image to its

original size.

e Load your document again.

Scanning

Note

Skip this step if you loaded the document on the scanner glass in step a.

f Click Start.

This time only the chosen area of the document appears in the PaperPort application window).

g In the PaperPort

9.0SE window, use the options available to refine the image.

9.0SE window (or your

Scanning

Settings in the Scanner Setup dialog box 2

Image Type 2

Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be automatically altered for each of the default settings.

The default settings are listed in the table below:

Image Type Resolution Scan Type

Photo Use for scanning photo images. 300 × 300 dpi 24-bit colour

Web Use for attaching the scanned image to web pages. 100 × 100 dpi 24-bit colour

Text Use for scanning text documents. 200 × 200 dpi Black & White

Resolution 2

You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.

Resolution Black & White/

Grey (Error Diffusion)

100 × 100 dpi Yes Yes Yes

150 × 150 dpi Yes Yes Yes

200 × 200 dpi Yes Yes Yes

300 × 300 dpi Yes Yes Yes

400 × 400 dpi Yes Yes Yes

600 × 600 dpi Yes Yes Yes

1200 × 1200 dpi Yes No Yes

2400 × 2400 dpi Yes No Yes

4800 × 4800 dpi Yes No Yes

9600 × 9600 dpi Yes No Yes

19200 × 19200 dpi Yes No Yes

256 colour True Grey/24 bit colour

Scan Type 2

 Black & White

Use for text or line art images.

 Grey (Error Diffusion)

Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give a grey appearence.)

 True Grey

Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of grey.

Scanning

 256 Colour

Uses up to 256 colours to scan the image.

 24 bit Colour

Uses up to 16.8 million colours to scan the image.

Although using 24 bit Colour creates an image with the most accurate colour reproduction, the image file size will be about three times larger than a file created using the 256 Colour option. It requires the most memory and has the longest transfer time.

Brightness 2

Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images.

You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.

If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again.

Note

The Brightness setting is only available when you set Scan Type to Black & White, Grey or True Grey.

Contrast 2

You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can also enter a value in the box to set the Contrast.

Note

The Contrast setting is only available when you set Scan Type to Grey or True Grey.

When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the

Resolution, Color Type, Brightness

, and

Contrast

to see which setting best suits your needs.

Document Size 2

Choose one of the following sizes:

 A4 210 × 297 mm

 JIS B5 182 × 257 mm

 Letter 8 1/2 × 11 in.

 Legal 8 1/2 × 14 in. (Available for ADF model)

 A5 148 × 210 mm

 Executive 7 1/4 × 10 1/2 in.

 Business Card

To scan business cards, choose the Business Card size, and then put the business card face down at the center of the scanner glass.

 Photo 4 × 6in.

 Index Card 5 × 8in.

 Photo L 89 × 127 mm

 Photo 2L 127 × 178 mm

 Postcard 1 100 × 148 mm

 Postcard 2 148 × 200 mm

 Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.)

If you choose Custom as the size, the Custom Document Size dialog box appears.

Scanning

Enter the Name, Width and Height of the document.

You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.

Note

You can see the actual paper size you chose on the screen.

• Width: shows the width of scanning area

• Height: shows the height of scanning area

• Data Size: shows the approximate data size in Bitmap format. The size will vary depending on the type

of file, resolution and number of colors used.

Scanning

Scanning a document using the WIA driver (For Windows® XP only) 2

WIA compliant 2

For Windows® XP you can choose Windows® Image Acquisition (WIA) when scanning images. You can scan

images directly into the PaperPort images directly into any other applications that support WIA or TWAIN scanning.

Accessing the scanner 2

a Open your software application to scan the document.

Note

The instructions for scanning in this Guide are based on the ScanSoft will vary when scanning from other applications.

b Click File, then Scan. Or click the Scan button.

The Scan panel appears on the left side of the screen.

9.0SE viewer that Brother included with your machine or you can scan

PaperPort® 9.0SE. The process

c Choose the scanner you are using from the Scanner drop-down list.

Note

• Choose WIA-Brother MFC-XXXX USB or WIA-Brother MFC-XXXX LAN (Where XXXX is your model name.)

• If you choose TW-Brother MFC-XXXX, the TWAIN driver will start.

d Click Scan.

The Scan dialog box appears:

Scanning

Scanning a document into the PC 2

There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass.

If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed). (See Pre-Scanning an image — to crop a portion you want to scan on page 25.)

Scanning a document using the ADF (Available for ADF model) 2

a Load your document.

1 Paper source

2 Picture type

3 Adjust the quality of the scanned picture

4 Page size

b Choose Document Feeder from the Paper source drop-down list (1). c Choose the picture type (2). d Choose the Page size from the drop-down list (4).

Scanning

e If you want to change some advanced settings, click Adjust the quality of the scanned picture (3).

You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose the settings.

Note

By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Brother Scanner Utility on page 35.)

f Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

Scanning

Pre-Scanning and cropping a portion using the scanner glass 2

The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.

a Put the document face down on the scanner glass. b Choose Flatbed in the Paper source drop-down list (1).

Note

If your machine has no Auto Document Feeder (ADF), you do not need to specify the Paper source.

1 Paper source

2 Picture type

3 Adjust the quality of the scanned picture

4 Scanning area

c Choose the picture type (2). d Click Preview.

The whole image is scanned into the PC and appears in the scanning area (4).

Scanning

e Drag the mouse pointer over the portion you want to scan.

f If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can

choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose a setting.

g Click the Scan button in the Scan dialog box.

The machine starts scanning the document.

This time only the chosen area of the document appears in the PaperPort application window).

9.0SE window (or your

Scanning

Brother Scanner Utility 2

The Brother Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect.

Note

The paper size setting is not available for the DCP-115C, DCP-116C, DCP-117C, DCP-315CN and MFC-215C.

 Running the utility

You can run the utility by choosing Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX menu (where XXXX is your model name)/Scanner Settings.

Note

If you scan the document at a resolution of greater than 1200 dpi, the file size may dramatically increase. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze as the document is scanned and you could lose your file.

Scanning

Using the Scan key (For USB cable users) 2

Note

If you use the Scan key on a network, see Using the Scan key on page 74.

You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, or to a folder on your PC.

Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-

ROM then the correct drivers and the ControlCenter2 software are installed. Scanning using the

(Scan) key uses the configuration in Device Button tab of the ControlCenter2 software. (See SCAN

on page 52.) For details about how to configure the scan settings of the ControlCenter2 buttons and to launch

the application of your choice using the (Scan) key, see Using ControlCenter2 on page 48.

Scan to E-mail 2

You can scan either a black and white or colour document into your E-mail application as a file attachment.

You can change the (Scan) key configuration. (See E-mail on page 55.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to E-mail.

Press Menu/Set, Set or OK.

d Press Mono Start or Colour Start.

The machine starts scanning the document, creates a file attachment, and launches your E-mail application.

Scanning

Scan to Image 2

You can scan a colour picture into your graphics application for viewing and editing. You can change the

(Scan) key configuration. (See Image (example: Microsoft

Paint) on page 52.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to Image.

Press Menu/Set, Set or OK.

d Press Mono Start or Colour Start.

The machine starts the scanning process.

Scan to OCR 2

If your original document is text, you can use the ScanSoft® OmniPage® OCR software to scan the document and convert it into a text file which can then be edited in your favorite wordprocessing software. You can

change the (Scan) key configuration. (See OCR (Word Processing program) on page 54.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to OCR.

Press Menu/Set, Set or OK.

d Press Mono Start or Colour Start.

The machine starts the scanning process.

Scanning

Scan to File 2

You can scan a black and white or a colour document into your PC and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File configuration screen of the Brother MFL-Pro Control Center. (See File on page 56.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to File.

Press Menu/Set, Set or OK.

d Press Mono Start or Colour Start.

The machine starts the scanning process.

Note

If you want to change between colour and black and white scanning, choose colour or black and while in scan type option on the Device Buttons tab of the ControlCenter2 configuration screen. (See SCAN on page 52.)

Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C) 2

You can scan black and white and colour documents directly to a media card. Black and white documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. Except MFC-820CW, the default setting is Color 150 dpi and the default file format is PDF. For MFC-820CW, for colour documents the factory setting is 150dpi Color and the default file is PDF. For Black & White documents the factory setting is 200x100dpi B/W and the default file is TIFF. File names are based on the current date. For example, the fifth image scanned on July 1, 2006 would be named 01070605.PDF. You can change the colour, quality and file name.

Resolution (Except MFC-820CW)

B/W 200x100 dpi 200x100dpi B/W TIFF / PDF TIFF

B/W 200 dpi 200dpi B/W TIFF / PDF TIFF

Color 150 dpi 150dpi Color JPEG / PDF PDF

Color 300 dpi 300dpi Color JPEG / PDF PDF

Color 600 dpi 600dpi Color JPEG / PDF PDF

Note

You can choose the default file format for black and white or colour files. (See Changing the default black & white file format on page 41 and Changing the default colour file format on page 42.)

Resolution (For MFC-820CW)

File Format Options Default File Format

Scanning

a Put a SmartMedia

, CompactFlash

® 1

, Memory Stick

® 2

, Memory Stick Pro ™, MultiMediaCard™,

SecureDigital™ or xD-Picture Card™ 1 into your machine.

This product also supports CompactFlash® type1 and xD-Picture Card™ type M (Large Capacity).

MagicGate Memory Stick® and Memory Stick Pro ™ can be used, but any music data that is stored on the stick cannot be read.

CAUTION

DO NOT unplug the power cord or remove a SmartMedia®, CompactFlash®, Memory Stick®, Memory Stick Pro ™, MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the PhotoCapture key is flashing). You could lose your data or damage the card. If you take out the media card while the PhotoCapture key is flashing, you must restart your PC at once before putting the media card back in. If you put in another media card before the PC is restarted, the data on it may be destroyed.

b Load your document. c Press the (Scan) key. d Press a or b to choose Scan to Card.

Press Menu/Set, Set or OK. Do one of the following:

 To change the quality, press Menu/Set, Set or OK and go to e.  To start scanning without changing any settings. press Mono Start or Colour Start.

e Press a or b to choose the quality you want.

Press Menu/Set, Set or OK. Do one of the following:

 To change the file type, press Menu/Set, Set or OK and go to f.  To start scanning without changing any settings, press Mono Start or Colour Start.

f Press a or b to choose the file type you want.

Press Menu/Set, Set or OK. Do one of the following:

 To change the file name, press Menu/Set, Set or OK and go to g.  To start scanning without changing any settings, press Mono Start or Colour Start.

Note

• If you choose colour in the resolution setting, you cannot choose TIFF.

• If you choose monochrome in the resolution setting, you cannot choose JPEG.

g The file name is set automatically. However, you can set a name of your choice using the dial pad. You

can only change the first 6 digits. (For MFC only) Press Menu/Set, Set or OK.

Note

Press Stop/Exit or Clear to delete the letters you entered.

h Press Mono Start or Colour Start to start scanning.

Scanning

Changing the default quality 2

(For MFC-425CN and MFC-640CW only) 2

a Press Menu/Set, 4, 8, 1.

1.Quality

b Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or

Color 600 dpi.

Press Menu/Set.

c Press Stop/Exit.

(For DCP models)

a Press Menu. b Press a or b to choose 2.PhotoCapture.

Press Set.

c Press a or b to choose 8.Scan to Card.

Press Set.

d Press a or b to choose 1.Quality.

Press Set.

1.Quality

e Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or

Color 600 dpi.

Press Set.

f Press Stop/Exit.

Scanning

Changing the default black & white file format 2

(For MFC-425CN and MFC-640CW only) 2

a Press Menu/Set, 4, 8, 2.

2.B/W File Type

b Press a or b to choose TIFF or PDF.

Press Menu/Set.

c Press Stop/Exit.

(For DCP models)

a Press Menu. b Press a or b to choose 2.PhotoCapture.

Press Set.

c Press a or b to choose 8.Scan to Card.

Press Set.

d Press a or b to choose 2.B/W File Type.

Press Set.

2.B/W File Type

e Press a or b to choose TIFF or PDF.

Press Set.

f Press Stop/Exit.

Scanning

Changing the default colour file format 2

(For MFC-425CN and MFC-640CW only) 2

a Press Menu/Set, 4, 8, 3.

3.ColorFile Type

b Press a or b to choose PDF or JPEG.

Press Menu/Set.

c Press Stop/Exit.

(For DCP models)

a Press Menu. b Press a or b to choose 2.PhotoCapture.

Press Set.

c Press a or b to choose 8.Scan to Card.

Press Set.

d Press a or b to choose 3.ColorFile Type.

Press Set.

3.ColorFile Type

e Press a or b to choose PDF or JPEG.

Press Set.

f Press Stop/Exit.

Scanning

Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR 2

ScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can use PaperPort®

9.0SE to view scanned documents.

Not just viewing, PaperPort organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

9.0SE has a sophisticated, yet easy-to-use, filing system that will help you

This chapter only introduces the basic functions of the software. For more details, see the ScanSoft® user’s guide.

The complete ScanSoft

PaperPort® 9.0SE User’s Guide, including ScanSoft® OmniPage® OCR, is in the

Documentation folder on the CD-ROM supplied with your machine.

When you install MFL-Pro Suite, ScanSoft

PaperPort® 9.0SE for Brother and ScanSoft® OmniPage® OCR

are installed automatically.

You can access ScanSoft

located in Start/All Programs/ScanSoft

PaperPort® 9.0SE through the ScanSoft® PaperPort® 9.0SE program group

PaperPort® 9.0SE on your PC.

Scanning

Viewing items 2

ScanSoft® PaperPort® 9.0SE gives several ways to view items:

Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon.

You can see both PaperPort other applications).

Non-PaperPort

9.0SE items include an icon that indicates the application that was used to create the item.

9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using

Page View displays a close-up of a single page. You can open a PaperPort® 9.0SE item by double-clicking its icon or thumbnail in Desktop View.

As long as you have the proper application on your PC to display it, you can also open a non-PaperPort

9.0SE item with an appropriate application by double-clicking.

Scanning

Organizing your items in folders 2

PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of

folders and items that you choose to view in Desktop View. An item can be a PaperPort

non-PaperPort

9.0SE item:

9.0SE item or a

 Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and

view their items in Desktop View.

 You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse

button and the item is stored in that folder.

 Folders can be ‘nested’—that is, stored in other folders.

 When you double-click a folder, its contents (both PaperPort

9.0SE MAX files and non PaperPort® 9.0SE

files) appear on the Desktop.

 You can also use Windows

Explorer to manage the folders and items shown in Desktop View.

Quick links to other applications 2

ScanSoft® PaperPort® 9.0SE automatically recognizes many other applications on your PC and creates a ‘working link’ to them.

The Send To Bar at the bottom of the Desktop view shows icons for those linked applications.

To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is to choose an item and then fax it.

This sample Send To Bar shows several applications with links to PaperPort

If PaperPort

9.0SE does not automatically recognize one of the applications on your PC, you can manually

create a link using the New Program Link... command. (See PaperPort

9.0SE.

9.0SE in the Documentation

folder on the CD-ROM for details.)

Scanning

ScanSoft® OmniPage® OCR lets you convert image text into text you can edit 2

ScanSoft® PaperPort® 9.0SE can quickly convert the text on a ScanSoft® PaperPort® 9.0SE item (which is really just a picture of the text) into text that you can edit with a word processing application.

PaperPort

comes with PaperPort

PaperPort

9.0SE uses the optical character recognition application ScanSoft® OmniPage® OCR, which

9.0SE.

9.0SE can use your preferred OCR application if it is already on your PC. You can convert the

entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.

Dragging an item onto a word-processing link icon starts PaperPort

9.0SE’s built-in OCR application, or you

can use your own OCR application.

You can import items from other applications 2

As well as scanning items, you can bring items into PaperPort® 9.0SE in a variety of ways and convert them

to PaperPort

 Print to the Desktop View from another application, such as Microsoft

 Import files saved in other file formats, such as Windows

(TIFF).

9.0SE (MAX) files in several different ways:

Excel.

Bitmap (BMP) or Tagged Image File Format

You can export items into other formats 2

You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing.

Exporting an image file 2

a Click File, then Save As in the PaperPort

The Save ‘XXXXX’ as dialog box is displayed.

9.0SE window.

b Choose the drive and folder where you want to store the file. c Enter the new file name and choose the file type or choose a name from the File Name text box. (You

can scroll through the Directories and File Name listing for prompting.)

d Click Save to save your file, or Cancel to return to the PaperPort

9.0SE without saving it.

Scanning

Uninstalling PaperPort® 9.0SE and ScanSoft® OmniPage® OCR 2

For Windows® 98/98SE and Windows® Me 2

a Click the Start button, Settings, Control Panel, Add/Remove Programs, and click the

Install/Uninstall tab.

b Choose PaperPort from the list and click Add/Remove.

For Windows® 2000 Professional 2

a Click the Start button, Settings, Control Panel, then Add/Remove Programs. b Choose PaperPort from the list and click Change or Remove.

For Windows® XP 2

a Click the Start button, Control Panel, Add or Remove Programs, and click the

Change or Remove Programs icon.

b Choose PaperPort from the list and click Change or Remove.

Note

The functions that can be used in ControlCenter2 may vary depending on the model.

ControlCenter2 3

Using ControlCenter2 3

ControlCenter2 is a software utility that allows you to quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. ControlCenter2 has the following operations:

a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) b Custom Scan buttons allow you to configure a button to meet your own application needs. (2) c Access to the advanced features of PhotoCapture Center™. (3) d Access the Copy features available via your PC. (4) e Access the ‘PC-FAX’ applications available for your device. (5) f Access the settings available to configure your device. (6) g You can choose which machine ControlCenter2 will connect with from the Model drop-down list. (7) h You can also open the configuration window for each function by clicking the Configuration button. (8)

2 3 4

5 6

Note

To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Software installed on your PC for that model.

ControlCenter2

Turning the AutoLoad feature off 3

Once you start ControlCenter2 from the Start menu, the icon will appear on the tasktray. You can open the

ControlCenter2 window by double-clicking the icon.

If you do not want ControlCenter2 to run automatically each time you start your PC;

a Right-click the ControlCenter2 icon in the tasktray , and

choose Preferences. The ControlCenter2 preference window appears.

b Uncheck Start ControlCenter on computer startup. c Click OK to close the window.

SCAN 3

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Image (Default: Microsoft

Allows you to scan a page directly into any graphic viewer/editor application. You can choose the

destination application, such as Microsoft kind of image editing application on your PC.

 OCR (Default: Microsoft

Allows you to scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such

as Microsoft your PC.

 E-mail (Default: your default E-mail software)

Allows you to scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.

 File

Allows you to scan directly to a disk file. You can change the file type and destination folder, as needed.

ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter2 Software button for each scan feature . To configure the hardware Scan key on your machine choose the Device Button tab in the configuration menu for each of the SCAN buttons. To configure the Software button in ControlCenter2 choose the Software Button tab in the configuration menu for each of the SCAN buttons.

NotePad, Microsoft® Word, Corel® WordPerfect® or any word processing application on

Paint)

NotePad)

Paint, CorelPHOTO-PAINT®, Adobe® PhotoShop®, or any

ControlCenter2

CUSTOM SCAN 3

You can configure the button name and settings for each of these buttons to meet your specific needs by right-clicking a button and following the configuration menus.

PHOTOCAPTURE (USB only) 3

There are three ways of accessing data stored on a media card. These access methods are only available when the machine is connected to the PC by a USB cable.

 Open PCC Folder

Allows you to see the files and folders that are on the media card. (See For USB cable users on page 97.)

 Copy From PCC

Allows you to copy the files on the media card to a specific folder on your PC. You can choose the destination folder.

 Copy To Application

Allows you to copy the files on the media card directly to a specific application.

COPY 3

Allows you to use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.

You can configure your preferred settings on up to four buttons.

PC-FAX (Not available for DCP models) 3

These buttons are for sending or receiving faxes using the Brother PC-FAX application.

 Send

Allows you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 79.)

 Receive

By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from your Brother machine. After activating PC-FAX option, the icon name changes to View Received which when clicked will open an application and display the received faxes. Before using the PC-FAX Receive option, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See PC-FAX receiving (MFC-425CN, MFC-640CW and MFC-820CW only) on page 92.)

 Address Book

Allows you to open Brother PC-FAX address book. (See Brother Address Book on page 84.)

 Setup

Allows you to configure the PC-FAX sending settings. (See Sending setup on page 81.)

ControlCenter2

DEVICE SETTING 3

You can configure the machine settings or check ink levels.

 Remote Setup

Allows you to open the Remote Setup Program. (See Remote Setup on page 77.)

 Quick-Dial

Allows you to open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 77.)

 Ink Level

Allows you to check the ink status.

ControlCenter2

SCAN 3

There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.

Note

You can configure your machine’s Scan key for each ControlCenter2 button in the Device Button tab.

Image (example: Microsoft® Paint) 3

The Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button, click Configuration and click the Software Button tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

Change the other settings, if needed.

To change the destination application, choose the proper application from the Target Application drop-down list. You can add an application to the list by clicking the Add button.

ControlCenter2

Enter the Application Name (up to 30 characters) and the Application Location. You can also find the

application location by clicking the icon. Choose the File Type from the drop-down list.

You can delete an application that you have added by clicking the Delete button in the Software Button tab.

Note

This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.

ControlCenter2

OCR (Word Processing program) 3

Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word

processing software.

To configure Scan to OCR, right-click the OCR button, click Configuration and click the Software Button tab.

To change the word processing application, choose the destination word processing application from the Target Application drop-down list. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button in the Software Button tab.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface box.

You can also configure the other settings for Scan to OCR.

ControlCenter2

E-mail 3

Scan to E-mail allows you to scan a document to your default E-mail application, so you can send the

scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click Configuration and click the Software Button.

To change the E-mail application, choose your preferred E-mail application from the E-mail Application

drop-down list. You can add an application to the list by clicking the Add button click the Delete button.

When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list.

. To delete an application,

You can also change the other settings used to create the file attachments.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner

Interface box.

File attachments 3

You can choose from the following list of file types when saving to a folder.

File Type 3

Choose from the drop-down list the type of file you want the scanned images to be saved in.

 Windows Bitmap (*.bmp)

 JPEG (*.jpg)

 TIFF - Uncompressed (*.tif)

 TIFF - Compressed (*.tif)

 TIFF Multi-Page - Uncompressed (*.tif)

 TIFF Multi-Page - Compressed (*.tif)

 Portable Network Graphics (*.png)

 PDF (*.pdf)

ControlCenter2

File 3

The Scan to File button allows you to scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type and folder, right-click the File button, click Configuration and click the Software Button tab.

Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default

folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.

To display where the scanned image is saved when scanning is finished, check the Show Folder box. To allow you to specify the destination of the scanned image everytime you scan, check Show Save as Window box.

If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner

Interface box.

ControlCenter2

CUSTOM SCAN 3

The Custom Scan option allows you to create your own scan options.

To configure a button, right-click the appropriate button and click Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.

 Scan to Image

Allows you to scan a page directly into any image viewer/editor software. You can choose any image editor application on your PC.

 Scan to OCR

Converts scanned documents into editable text files. You can choose the destination application for the editable text.

 Scan to E-mail

Attaches the scanned images to an E-mail message. You can choose any E-mail application installed on your PC. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.

 Scan to File

Allows you to save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

ControlCenter2

Customizing a user-defined button 3

To configure a button, right-click the button, then click the Configuration button to see the configuration window.

Scan to Image 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size,

Show Scanner Interface, Brightness and Contrast settings.

ControlCenter2

Scan to OCR 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the Target Application, File Type, Resolution, Scan Type, Document Size, OCR Software,

OCR Language, Show Scanner Interface, Brightness and Contrast settings.

ControlCenter2

Scan to E-mail 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Show Scanner

Interface, Brightness and Contrast settings.

ControlCenter2

Scan to File 3

 General tab

Enter a name in Name for Custom (up to 30 characters) to create the button name.

Choose the type of scan from the Scan Action field.

 Settings tab

Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown

in the Destination Folder box or choose your preferred folder by clicking the icon. Check

Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and

Contrast settings.

ControlCenter2

PHOTOCAPTURE (USB only) 3

These buttons can be used to open or copy files and folders from a media card installed in the machine.

Open PCC Folder (PCC: PhotoCapture Center™) 3

The Open PCC Folder button starts Windows® Explorer and displays files and folders on the media card.

Copy From PCC 3

The Copy From PCC button allows you to copy files on a media card to a folder on your hard disk. To change the destination folder or other settings, right-click the button, click Configuration and choose your preferred settings for file copying.

Setting the Copy Folder 3

 Create a new folder based on the PCC files Date or Month

The default setting is Date. A folder is created with a name derived from the date the original file was created. The file is then saved into this folder. For example, a file created on the media card on Oct.08, 2006 will be saved into a folder named 08102006.

ControlCenter2

 Retain PCC folder structure when copying

The copy is saved using the same folder structure as the original. If you check Create date folder before copying, a folder based on the current date is created. The copy is then saved into this folder.

Copy To Application 3

The Copy To Application button allows you to open files from a specific application after copying to the folder of that application. To change the folder settings, right-click the button and choose your preferred settings for file copying.

Setting the Copy Folder 3

 Create a new folder based on the PCC files Date or Month

The default setting is Date. A copy folder is created with a name based on the date that the original file was created. The copy is then saved into this folder. For example, the copy of an original file created on Oct.8, 2006 will be saved into a folder named 08102006.

 Retain PCC folder structure when copying

The copy is saved using the same folder structure as the original, no new folders are created. If you check Create date folder before copying, a folder based on the current date is created. The copy is then saved into this folder.

ControlCenter2

COPY 3

The Copy1 to Copy4 buttons can be customized to allow you to use advanced copy functions such as N-in-1 printing.

To use the

Copy

buttons, configure the printer driver by right-clicking the button and choosing the

Configuration

Enter a name in Name for Copy (up to 30 characters) and choose Copy Ratio.

Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings to be used.

Before finishing the Copy button configuration, set the Printer Name and click the Print options button to display the printer driver settings.

Note

• You must configure each of the copy buttons before they can be used.

•The Print options screen will vary depending on the model of printer you have chosen.

ControlCenter2

PC-FAX (For MFC models only) 3

The PC-FAX option allows you to send and receive faxes. You can also configure the address book and change some general machine settings.

Send 3

The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 79.)

To change the Send settings, right-click the Send button and click Configuration. You can change the

Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

ControlCenter2

Receive/View Received (MFC-425CN, MFC-640CW and MFC-820CW only) 3

The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is automatically installed when you install the MFL-Pro Suite. By clicking the Receive button, the PC-FAX receiving is activated and starts to receive fax data from your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See Running the PC-FAX receiving software on your PC on page 94.) To configure the PC-FAX Receive software, see Setting up your PC on page 94.

When the PC-FAX receiving software is running, you can open the viewer application with the

View Received button. (PaperPort

9.0SE)

Note

You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX receiving software on your PC on page 94.)

ControlCenter2

Address Book 3

The Address Book button allows you to add, amend or delete contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 84.)

Setup 3

By clicking the Setup button, you can configure the user settings of the PC-FAX application.

(See Setting up user information on page 80.)

ControlCenter2

DEVICE SETTING 3

In the Device Settings option, you can configure the machine settings or check ink levels.

Remote Setup (Not available for DCP models and MFC-215C) 3

The Remote Setup button allows you to open the Remote Setup Program window to configure the machine setting menus.

Note

For details, see Remote Setup on page 77.

ControlCenter2

Quick-Dial (Not available for DCP models and MFC-215C) 3

The Quick-Dial button allows you to open the Set Quick-Dial window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC.

(Except MFC-820CW)

(MFC-820CW)

You can register up to 2 fax or telephone numbers per Quick-Dial.

ControlCenter2

Ink Level 3

The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge.

Network Scanning

(For models with built-in network support)

To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See the Network User’s Guide on the CD-ROM) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the Quick Setup Guide then the machine should already be configured for your network.

Note

• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.

Before using Network Scanning 4

) for more information.

Network license 4

This product includes a PC license for up to 2 Users.

This license supports the installation of the MFL-Pro Software Suite including ScanSoft to 2 PCs on the network.

If you want to use more than 2 PCs with ScanSoft which is a multiple PC license agreement pack for up to 5 additional users. To buy the NL-5 pack, contact your Brother dealer.

PaperPort® installed, please buy the Brother NL-5 pack

PaperPort® on up

Network Scanning (For models with built-in network support)

Configuring Network Scanning 4

If you are using a different machine to the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.

a For Windows

XP, click the Start button, Control Panel, Printers and Other Hardware, then

Scanners and Cameras (or Control Panel, Scanners and Cameras).

For Windows

98/Me/2000, click the Start button, Control Panel, then Scanners and Cameras.

b Right-click the Scanner Device icon and choose Properties.

The Network Scanner Properties dialog box appears.

c Click the Network Setting tab and choose the appropriate connection method.

Specifyyourmachinebyaddress 4

1 Enter IP address of the machine in IP Address, and then click Apply.

Network Scanning (For models with built-in network support)

Specifyyourmachinebyname 4

1 Enter the machine node name in Node Name, or click Browse and choose the proper device you

want to use.

2 Click Apply.

d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD

displays the name you enter. The default setting is your PC name. You can enter any name that you like.

e If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and

Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to

enter the PIN number before the document can be scanned and sent to the machine. (See Using the Scan key on page 74.)

Network Scanning (For models with built-in network support)

Using the Scan key 4

Note

If you use the Scan key on USB, see Using the Scan key (For USB cable users) on page 36.

Scan to E-mail (PC) 4

When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2 software will launch the default E-mail application on the designated PC. You can scan and send a black and white or colour document from the PC as an attachment.

You can change the (Scan) configuration. (See E-mail on page 55.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to E-mail.

Press Menu/Set, Set or OK.

d Press a or b to choose the destination PC you want to use for E-mailing your document.

Press Menu/Set, Set or OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press Menu/Set, Set or OK.

e Press Mono Start or Colour Start.

The machine starts the scanning process.

Network Scanning (For models with built-in network support)

Scan to Image 4

When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2 software will launch the default graphics application on the designated

PC. You can change the Scan configuration. (See Image (example: Microsoft

Paint) on page 52.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to Image.

Press Menu/Set, Set or OK.

d Press a or b to choose the destination PC you want to send to.

Press Menu/Set, Set or OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press Menu/Set, Set or OK.

e Press Mono Start or Colour Start.

The machine starts the scanning process.

Scan to OCR 4

When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated

on your network. The ControlCenter2 software will launch the ScanSoft convert your document into text that can be viewed and edited from a word processing application on the designated PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 54.)

OmniPage® OCR software and

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to OCR.

Press Menu/Set, Set or OK.

d Press a or b to choose the destination PC you want to send to.

Press Menu/Set, Set or OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press Menu/Set, Set or OK.

e Press Mono Start or Colour Start.

The machine starts the scanning process.

Network Scanning (For models with built-in network support)

Scan to File 4

When you choose Scan to File, you can scan a black and white or colour document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2. You can change the Scan configuration. (See File on page 56.)

a Load your document. b Press the (Scan) key. c Press a or b to choose Scan to File.

Press Menu/Set, Set or OK.

d Press a or b to choose the destination PC you want to send to.

Press Menu/Set, Set or OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel. Press Menu/Set, Set or OK.

e Press Mono Start or Colour Start.

The machine starts the scanning process.

Note

If you want the scanned data in colour, choose colour in scan type on the Device Buttons tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Buttons tab of the ControlCenter2 configuration. (See SCAN on page 52.)

Remote Setup

(Not available for DCP models and MFC-215C)

Remote Setup 5

The Remote Setup rpogram allows you to configure many machine settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, Remote Setup, then

MFC-XXXX USB or MFC-XXXX LAN (where XXXX is your model name).

 OK

Allows you to start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click OK.

 Cancel

Allows you to exit the Remote Setup application without uploading data to the machine.

 Apply

Allows you to upload data to the machine without exiting the Remote Setup application.

 Print

Allows you to print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.

 Export

Allows you to save the current configration settings to a file.

Remote Setup (Not available for DCP models and MFC-215C)

 Import

Allows you to read the settings from a file.

Note

• You can use the Export and Import buttons to save several sets of settings for your machine.

• To save all your settings, highlight MFC-XXXX at the top of the settings list then click Export.

• To save a single setting or a group of settings, highlight each setting or function heading (for example, to choose all fax settings highlight Fax) from the setting list then click Export.

• If you are using a different machine to the one that was originally registered to your PC during the installation of MFL-Pro Suite (see the Quick Setup Guide) need to specify the new machine. Open the properties of the Remote Setup Program and choose the new machine. To open the Properties of Remote Setup Program, click the Start button, Alll Programs, Brother, MFL-Pro Suite MFC-XXXX, Remote Setup, and then right-clicking MFC-XXXX USB or MFC-XXXX LAN. (For network users only)

• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com

) for more information.

Brother PC-FAX Software

Note

If you are using Windows

(For MFC models only)

XP or Windows® 2000 Professional, you must log on with Administrator rights.

PC-FAX sending 6

The Brother PC-FAX feature allows you to use your PC to send an application or document file as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to. The Brother PC-FAX feature allows you to use your PC to send a fax from within your Windows application. The PC-FAX software includes a convenient address book allowing you to quickly find and enter new fax numbers.

For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com

Note

• The PC-FAX software can only send Black & White fax documents.

• If your PC is protected by a firewall, and is unable to use PC-FAX send, you may need to configure the firewall settings to allow communication through port number 137. Visit the Brother Solutions Center (http://solutions.brother.com

) for more information.

Brother PC-FAX Software (For MFC models only)

Setting up user information 6

Note

You can access User Information from the FAX Sending dialog box by clicking the icon.

(See Sending a file as a PC-FAX using the Facsimile style user interface on page 89.)

a Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model

name), PC-FAX sending, then PC-FAX Setup. The Brother PC-FAX Setup dialog box appears:

b Enter this information to create the fax header and cover page. c Click OK to save the User Information.

Brother PC-FAX Software (For MFC models only)

Sending setup 6

From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.

 Outside line access

Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office).

 Include header

To add header information to the top of the fax pages, check Include header.

 User interface

Choose the user interface from two choices: Simple style or Facsimile style.

Simple style

Facsimile style 6

Brother PC-FAX Software (For MFC models only)

Address Book 6

If Outlook Express is installed on your PC, you can choose in the Address Book which address book to use for PC-FAX sending. There are two types: Brother Address Book or Outlook Express.

For the address book file, you must enter the path and file name of the database file which contains the address book information.

Click the Browse button to choose the database file.

If you choose Outlook Express, you can use the Outlook Express Address Book by clicking the

Address Book button in the FAX Sending dialog box.

Brother PC-FAX Software (For MFC models only)

Speed Dial setup 6

From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.)

You can register a member or group on each of the ten Speed Dial buttons.

Registering an address in a Speed Dial button

a Click the Speed Dial button you want to program. b Click the member or group you want to store on the Speed Dial button. c Click Add >>.

Clearing a Speed Dial button

a Click the Speed Dial button you want to clear. b Click Clear.

Brother PC-FAX Software (For MFC models only)

Brother Address Book 6

a Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX (where XXXX is your model

name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears:

Setting up a member in the Address Book 6

In the Brother Address Book dialog box you can add, edit and delete members and groups.

a In the Address Book dialog box, click the icon to add a member.

The Brother Address Book Member Setup dialog box appears:

b In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to

save the information.

Brother PC-FAX Software (For MFC models only)

Setting up a group for broadcasting 6

You can create a group to send the same PC-FAX to several recipients at one time.

a In the Brother Address Book dialog box, click the icon to create a Group.

The Brother Address Book Group Setup dialog box appears:

b Enter the name of the new group in the Group Name field. c In the Available Names box, choose each member to be included in the group, and then click Add >>.

Members added to the group appear in the Group Members box.

d After all the members you want have been added, click OK.

Note

You can have up to 50 members in a group.

Editing member information 6

a Choose the member or group you want to edit. b Click the edit icon. c Change the member or group information. d Click OK.

Deleting a member or group 6

a Choose the member or group you want to delete. b Click the delete icon. c When the confirmation dialog box appears, click OK.

Brother PC-FAX Software (For MFC models only)

Exporting the Address Book 6

You can export the whole Address Book to an ASCII text file (*.csv). You can also choose and create a Vcard that can be attached to a member’s outgoing E-mail. (A Vcard is an electronic business card that contains the sender’s contact information.)

Exporting the whole current Address Book 6

Note

If you are creating a Vcard, you must first choose the member.

If you choose Vcard in a, Save as type: will be Vcard (*.vcf).

a Do one of the following:

 From the Address Book, click File, Export, then Text.  Click Vcard and go to e.

b From the Available Items column, choose the data fields you want to export and then click Add >>.

Note

Choose the items in the order you want them listed.

c If you are exporting to an ASCII file, choose Tab or Comma from the Divide Character. This chooses

a Tab or Comma to separate the data fields.

d Click OK to save the data.

e Enter the name of the file, and then click Save.

Brother PC-FAX Software (For MFC models only)

Importing to the Address Book 6

You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

Importing an ASCII text file 6

a Do one of the following:

 From the Address Book, click File, Import, then Text.  Click Vcard and go to e.

b From the Available Items column choose the data fields you want to import, and click Add >>.

Note

From the Available Items list choose the fields in the same order they are listed in the import text file.

c Choose Tab or Comma based on the file format you are importing from the Divide Character. d Click OK to import the data. e Enter the name of the file, and then click Open.

Note

If you chose a text file in a, the Files of type: will be Text file (*.csv).

Brother PC-FAX Software (For MFC models only)

Setting up a cover page 6

From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen.

The Brother PC-FAX Cover Page Setup dialog box appears:

Entering cover page information 6

Note

If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.

 To

 From

 Comment

Enter the comment you want to add to the cover page.

 Form

Choose the cover page format you want to use.

 Import BMP file

You can put a bitmap file, such as your company logo, on the cover page.

Use the browse button to choose the BMP file, and then choose the alignment style.

 Count cover page

When Count cover page is checked, the cover page will be included in the page numbering. When Count cover page is unchecked, the cover page will not be included.

Brother PC-FAX Software (For MFC models only)

Sending a file as a PC-FAX using the Facsimile style user interface 6

a Create a file in any application on your PC. b Click File, then Print.

The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print.

The Facsimile style user interface appears:

Note

If the Simple style user interface appeares, change the user interface selection setting. (See Sending setup on page 81.)

d Enter a fax number using any of the following methods:

 Use the dial pad to enter the number.  Click any of the 10 Speed-Dial buttons.  Click the Address Book button, and then choose a member or group from the Address Book.

If you make a mistake, click Clear to delete all the entries.

e To include a cover page, click Cover Page On.

Note

You can also click the cover page icon to create or edit a cover page.

Brother PC-FAX Software (For MFC models only)

f Click Start to send the fax.

Note

• If you want to cancel the fax, click Stop.

• If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start.

Sending a file as a PC-FAX using the Simple style user interface 6

a Create a file in any application on your PC. b Click File, then Print.

The Print dialog box appears:

c Choose Brother PC-FAX as your printer, and then click Print.

The Simple style user interface appears:

Note

If the Facsimile style user interface appeares, change the user interface selection setting. (See Sending setup on page 81.)

d Enter the fax number using any of the following methods:

 Enter the fax number in the To: field.  Click the the To: button, and then choose destination fax numbers from the Address Book.

If you make a mistake, click Clear to delete all the entries.

e To send a cover page and note, check Cover Page On.

Note

You can also click the icon to create or edit a cover page.

f Click the send icon.

Note

If you want to cancel the fax, click the cancel icon.

Brother PC-FAX Software (For MFC models only)

PC-FAX receiving

Brother PC-FAX Software (For MFC models only)

(MFC-425CN, MFC-640CW and MFC-820CW only)

Note

• To use PC-FAX receiving, you must log on with Administrator rights.

• To use PC-FAX receiving with a Windows PC-FAX receiving program must be excluded from the firewall setting. See Troubleshooting and Routine Maintenance of the User’s Guide or visit the Brother Solutions Center (http://solutions.brother.com more information.

• If your PC is protected by a firewall, and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 137 and 54926. Visit the Brother Solutions Center (http://solutions.brother.com

) for more information.

Depending on the operating system you are using you may get a Security Alert message when you start the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program.

XP computer that is protected by the firewall, the Network

) for

The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines.

When enabled your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC.

If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine LCD will display the number of stored faxes received, for example:

PC-Fax Msgs:001

When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC.

To enable the PC-FAX Receiving Software, do the following:

 Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the

machine.

 Run the Brother PC-FAX Receive software on your PC. (We recommend to select the Add to Startup folder

check box, so that the software automatically runs and can transfer any faxes on PC startup.)

Brother PC-FAX Software (For MFC models only)

Enabling the PC-FAX software on your machine 6

You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off.

(For MFC-425CN and MFC-640CW)

a Press Menu/Set, 2, 5, 1. b Press a or b to choose PC Fax Receive.

Press Menu/Set.

c Press a or b to choose USB or your PC name if connected on a network.

Press Menu/Set.

d Press a or b to choose Backup Print:On or Backup Print:Off.

Press Menu/Set.

e Press Stop/Exit.

(For MFC-820CW)

a Press Menu. b Press a or b to choose Fax, Advanced Fax Operation, Forward/Store and PC Fax Receive.

Press OK.

c Press a or b to choose USB or your PC name if connected on a network.

Press OK.

d Press a or b to choose Backup Print:On or Backup Print:Off.

Press OK.

e Press Stop/Exit.

Note

If you select Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory when they have been successfully printed and sent to your PC. When Backup Print is off, your fax messages are automatically erased from your machine’s memory when they have been successfully sent your PC.

Brother PC-FAX Software (For MFC models only)

Running the PC-FAX receiving software on your PC 6

Click the Start button, All Programs, Brother, MFL-Pro Suite MFC-XXXX, ‘PC-FAX Receiving’ then MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name).

The PC-FAX icon appears in your PC tasktray.

Setting up your PC 6

a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup.

The PC-Fax RX Setup dialog box appears:

b In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. c In File Format, choose .tif or .max as the received document format. The default format is .tif. d To play wave files when receiving a fax, check Play wave file when receiving FAX, and enter the path

of the wave file.

e To automatically start the PC-FAX receiving software when you start Windows

AddtoStartupfolder.

, check

f If you want to use the PC-FAX Receiving software, see the information below.

Brother MFC-820CW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Printing 1

Using the Brother printer driver 1

Features 1

Choosing the right type of paper 1

Simultaneous printing, scanning and faxing 1

Clearing data from the memory 1

Checking the print quality 1

Status Monitor 1

Monitoring the machine’s status 1

Turning off the status monitor 1

Printer driver settings 1

Accessing the printer driver settings 1

Basic tab 1

Media Type 1

Quality 1

Enhanced Print Settings 1

Bi-Directional Printing 1

Enhanced Normal Printing 1

Colour Enhancement 1

Paper Size 1

To do borderless printing 1

Page Layout 1

Border Line 1

Orientation 1

Copies 1

Collate 1

Reverse Order prints the pages of your document in the opposite order.

Advanced tab 1

Colour 1

Colour/Greyscale 1

Image Type 1

Custom Image Type 1

Scaling 1

Watermark 1

In background 1

In Outline Text (Windows® 2000 Professional/XP only) 1

Print Watermark 1

Watermark Setting 1

Device Options 1

Print Date & Time 1

Quick Print Setup 1

Status Monitor 1

Support tab 1

Two scanner drivers are installed. A TWAIN compliant scanner driver (See TWAIN compliant on page 23)

Scanning 2

Scanning a document using the TWAIN driver 2

Accessing the Scanner 2

Scanning a document into the PC 2

Scanning a whole page 2

Settings in the Scanner Setup dialog box 2

Image Type 2

Resolution 2

Scan Type 2

Brightness 2

Contrast

Document Size 2

Scanning a document using the WIA driver (For Windows® XP only) 2

WIA compliant 2

Accessing the scanner 2

Scanning a document into the PC 2

Scanning a document using the ADF (Available for ADF model) 2

Pre-Scanning and cropping a portion using the scanner glass 2

Brother Scanner Utility 2

Using the Scan key (For USB cable users) 2

Scan to E-mail 2

Scan to Image 2

Scan to OCR 2

Scan to File 2

Scan to Card (Not available for DCP-116C, DCP-117C and MFC-215C) 2

Changing the default quality 2

Changing the default black & white file format 2

Changing the default colour file format 2

Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR 2

Viewing items 2

Organizing your items in folders 2