Brother MFC-820CW Quick Setup Guide

MFC-820CW

Before you can use the machine, you must set up the hardware and install the software. Please read this ‘Quick Setup Guide’ for the correct setup procedure and installation instructions.

Quick Setup Guide

STEP 1

Setting Up the Machine

STEP 2

Installing the Driver & Software

Setup is Complete!

Keep this ‘Quick Setup Guide’, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

Version B

To use the machine safely

Warning

Warnings tell you what to do to prevent possible personal injury.

Note

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Caution

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

User’s Guide, Software User’s Guide or

Network User’s Guide

Indicates reference to the User’s Guide, Software User’s Guide or Network User’s Guide which is on the CD-ROM we have supplied.

Improper Setup

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Getting Started

Carton components ...................................................................................................................................... 2

Control panel................................................................................................................................................3

STEP 1 –

Removing the protective parts ..................................................................................................................... 4

Loading paper .............................................................................................................................................. 4

Installing the phone line and power cord...................................................................................................... 5

Installing the ink cartridges........................................................................................................................... 6

Print quality check ........................................................................................................................................ 8

Setting the date and time ............................................................................................................................. 9

Setting your station ID................................................................................................................................10

Setting tone or pulse dialling mode ............................................................................................................ 10

Setting the phone line type......................................................................................................................... 11

Choosing a Receive Mode ......................................................................................................................... 11

STEP 2 –

Windows

For USB Interface Users (For Windows For Wired Network Interface Users (For Windows For Wireless Network Users (For Windows

Setting Up the Machine

Installing the Driver & Software

98/98SE/Me/2000 Professional/XP) ................................................................................ 14

98/98SE/Me/2000 Professional/XP) ................................................................................ 17

98/98SE/Me/2000 Professional/XP in infrastructure mode) ............................................ 20

Macintosh

For USB Interface Users........................................................................................................................... 24

For Mac OS For Mac OS

For Wired Network Interface Users .......................................................................................................... 29

For Mac OS For Mac OS

For Wireless Network Users ..................................................................................................................... 34

For Mac OS

X 10.2.4 or greater......................................................................................................... 24

9.1 to 9.2........................................................................................................................ 27

X 10.2.4 or greater......................................................................................................... 29

9.1 to 9.2........................................................................................................................ 32

X 10.2.4 or greater in infrastructure mode..................................................................... 34

For Network Users

Installing the BRAdmin Professional configuration utility ........................................................................... 39

Setting your IP address, Subnet Mask and Gateway using BRAdmin Professional (For Windows

How to set the machine’s network settings to wireless LAN or wired LAN ................................................ 40

users)................................................................................................................................ 39

Consumables

Replacement consumables........................................................................................................................ 41

Ink cartridge .......................................................................................................................................... 41

Getting Started

Carton components

Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine.

CD-ROMs

User’s Guide

Power Cord

Quick Setup Guide

For Windows

For Macintosh

Telephone Line Cord

Black (LC900 BK)

Magenta (LC900M)

Yellow (LC900Y)

Cyan (LC900C)

Ink Cartridges

An interface cable is not a standard accessory. Buy the proper interface cable for the interface you want to use (USB or network).

USB cable

 Please make sure you use a USB 2.0 cable that is no longer than 6 feet long (2 metres).  Your MFC has a USB interface that is compatible with the USB 2.0 specification.  DO NOT connect the interface cable at this time.

Connecting the interface cable is done during the software installation process.

Network cable

 Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

Control panel

1 Dial Pad

2 Fax and telephone keys

3 Ink Management key

4 Mode keys

5 Navigation keys

13 4562

978

10.10.2006 Fax

20:45

Memory

6Start keys

7 Stop/Exit key

8 Power Save key

9 LCD (Liquid Crystal Display)

Getting Started

For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

STEP 1

Setting Up the Machine

1 Removing the protective

parts

1 Remove the protective tape, then, starting from

the left hand side, carefully remove the scanner glass protection sheet.

Improper Setup

DO NOT connect the USB cable. Connecting the USB cable is done during the software installation process.

2 Loading paper

You can load up to 100 sheets of 80 g/m2 (20 lb) paper. For details, see About paper in Chapter 2 of the User’s Guide.

1 Pull the paper tray completely out of the

machine and remove the output paper tray (1).

2 Press and slide the paper guide (1) to fit the

paper width.

3 Pull out the paper support (1) and unfold the

paper support flap (2).

Note

Use the paper support flap for Letter, Legal and A4 paper.

4 Fan the stack of paper well to avoid paper jams

and misfeeds.

5 Gently put the paper into the paper tray print

side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1).

Setting Up the Machine

3 Installing the phone line and

1 Connect the power cord.

power cord

Note

• Make sure the paper side guides touch the sides of the paper.

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

6 Put the output paper tray back on and push the

paper tray firmly back into the machine.

2 Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on the machine marked LINE and the other end to a modular wall socket.

Improper Setup

DO NOT connect the USB cable. Connecting the USB cable is done during the software installation process.

Warning

• The machine must be fitted with an earthed plug.

• Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

STEP 1

Setting Up the Machine

Note

If you are sharing one phone line with an external telephone, connect it as shown below.

1 Extension telephone 2 External telephone

Note

If you are sharing one phone line with an external telephone answering machine, connect it as shown below.

4 Installing the ink cartridges

Warning

If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor.

1 The LCD shows:

No Cartridge Black Yellow Cyan Magenta

Note

Make sure that the power is turned on.

2 Lift the scanner cover (1) from the right-hand

side of the machine until it locks securely into the open position.

Set the receive mode to ‘External TAD’ if you have an external answering machine. For details, see Connecting an external device to your machine in Chapter 7 of the User’s Guide.

3 Remove the yellow protective parts (1).

Note

Do not throw away the yellow protective parts. You will need them if you transport the machine.

Setting Up the Machine

4 Take out the ink cartridge.

5 Carefully remove the protective yellow cap (1).

6 Press firmly down on the ink cartridge until the

hook snaps over it, taking care to match the slot colour (1) with the cartridge colour (2), as shown in the diagram below.

Improper Setup

DO NOT touch the area shown in the illustration below.

Note

If the protective yellow cap comes off when you open the bag, the cartridge will not be damaged.

Keep the ink cartridge in an upright position when you put it into the slot.

7 Lift the scanner cover to release the lock.

Gently push the scanner cover support down and close the scanner cover.

Note

If the LCD still shows Black, Yellow, Cyan or Magenta after you install the ink cartridges, check

that the ink cartridges are installed properly.

STEP 1

Setting Up the Machine

The machine will clean the ink tube system for use for the first time. This process will occur only once, the first time ink cartridges are installed. The cleaning process will last approximately four minutes. The LCD shows:

5 Print quality check

1 After the cleaning cycle is finished, the LCD

shows:

Cleaning

iiiii

Preparing System Approx 4 Minutes

Caution

• DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

• DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once.

• DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.

• If you mix the colours by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation. (See Cleaning the print head in Appendix B of the User’s Guide.)

• Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

• DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

• Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother branded cartridges with this machine or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.

Set Paper and Press

2 Make sure the paper is loaded in the paper

tray. Press Colour Start. The machine starts printing the Print Quality Check Sheet (only during initial ink cartridge installation).

3 Check the quality of the four colour blocks on

the sheet. (black/ cyan/ yellow/ magenta)

1. Check the quality of the f our-color blocks for med by the short lines.

2. If all the short lines are clear and visible, the qu ality is acceptable. the quality is acceptabl e. Select (Yes). If you can see missing short lines, select (No) to begin the co lor cleaning process and follow the prompts on the LCD.

Improper Setup

Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers.

4 The LCD shows:

Is Quality OK?

Yes iPress 1 No iPress 2

Print Quality Check

5 Do one of the following:

 If all lines are clear and visible, press 1

(Yes) on the dial pad to finish the quality check.

 If you can see missing short lines, press 2

(No) on the dial pad and go to step 6.

OK Poor

6 The LCD asks you if the print quality is OK for

black and colour. Press 1 (Yes) or 2 (No) on the dial pad.

Black OK?

Setting Up the Machine

6 Setting the date and time

The machine displays the date and time, and prints it on every fax sent, if the station ID has been setup.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Date/Time.

Press OK.

4 Enter the last two digits of the year on the dial

pad, and then press OK.

Year:20 06

Yes iPress 1 No iPress 2

Color OK?

Yes iPress 1 No iPress 2

After pressing 1 (Yes) or 2 (No) for both black and colour, the LCD shows:

Start Cleaning?

Yes iPress 1 No iPress 2

7 Press 1 (Yes), the machine will then start

cleaning the colours.

8 After cleaning is finished, press Colour Start.

The machine starts printing the Print Quality Check Sheet again and goes back to step 3.

(e.g. Enter 0 6 for 2006.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

Month: 03

(e.g. Enter 0 3 for March.)

6 Enter the two digits for the day on the dial pad,

and then press OK.

Day: 01

(e.g. Enter 0 1 for the first of the month.)

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

Time: 15:25

(e.g. Enter 1 5, 2 5 for 3:25 P.M.)

8 Press Stop/Exit.

STEP 1

Setting Up the Machine

7 Setting your station ID

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Station ID.

Press OK.

4 Enter your fax number (up to 20 digits) on the

dial pad, and then press OK.

Station ID Fax: _

5 Enter your name (up to 20 characters) using

the dial pad, and then press OK.

Station ID Name: _

8 Setting tone or pulse dialling

mode

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Tone/Pulse.

Press OK.

4 Press a or b to choose Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

Note

See the following chart for entering your name. If you need to enter a character that is on the same key as the last character, press c to move the cursor to the right.

Press

key

One time Two

times

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

Three times

Four

times

6 Press Stop/Exit.

Note

If you want to repeat input, press Stop/Exit to start from step 1.

For details, see Entering Text in Appendix C of the User’s Guide.

Setting Up the Machine

9 Setting the phone line type

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the phone line type accordingly by completing the following steps.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Phone Line Set.

Press OK.

4 Press a or b to choose PBX, ISDN (or

Normal).

Press OK.

5 Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Automatic Branch Exchange (PBX). Your machine can be connected to most types of PABX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX systems allowing you to gain access to an outside line or send calls to another extension. The feature works when the Tel/R key is pressed.

Note

You can program a Tel/R key press as part of a number stored in a Speed-Dial location. When programming the Speed-Dial number, press Tel/R first (the LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed-Dial location. (See Storing numbers for easy dialling on the User’s Guide.)

10 Choosing a Receive Mode

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.

Are you connecting an external telephone or external telephone answering device to your machine?

Yes

Are you using the voice message function of your external telephone answering device?

Do you want your machine to answer every call?

Yes

Do you use your machine for faxes only?

Fax Only

Yes

Your machine automatically answers every call as a fax.

Yes

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call.

Manual

You control the phone line and must answer every call yourself.

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Receive Mode.

Press OK.

4 Press a or b to choose the mode.

Press OK.

5 Press Stop/Exit.

For details, see Receiving a Fax in Chapter 6 of the User’s Guide.

Now go to

Go to Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.

Supplied CD-ROM ‘MFL-Pro Suite’

Windows

Install MFL-Pro Suite

You can install the MFL-Pro Suite software and multifunction drivers.

Install Optional Applications

You can install additional MFL-Pro Suite software utilities.

Documentation

View the User’s Guide and other documents in PDF format (Viewer included). The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (e.g. Printing, Scanning and wireless networking details).

On-Line Registration

Macintosh

Start Here OS 9.1-9.2

You can install the printer driver, scanner driver and

Presto!

PageManager® for Mac OS® 9.1-9.2.

Start Here OSX

You can install the MFL-Pro Suite that includes the printer driver, scanner driver and the Brother

ControlCenter2 for Mac OS

can also install Presto!

10.2.4 or greater. You

PageManager® to add OCR capability to the Brother ControlCenter2 and easily scan, share and organize photos and documents.

Readme.html

You can get important information and troubleshooting tips.

You will be pointed to the Brother Product Registration Web page for quick registration of your machine.

Brother Solutions Center

You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User’s Guides, driver updates and tips for using your machine.

Repair MFL-Pro Suite (USB only)

If an error occurred during the installation of the MFL-Pro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite.

Note

MFL-Pro Suite includes Printer Driver, Scanner Driver, Brother ControlCenter2, ScanSoft ScanSoft PaperPort application for viewing scanned documents. ScanSoft PaperPort

OmniPage® and True Type® fonts.

9.0SE is a document management

OmniPage®, which is integrated into

9.0SE, is an OCR application that converts an image into text and puts it into your default word processor.

PaperPort® 9.0SE,

Documentation

View the User’s Guide and other documents in PDF format. The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for features available when connected to a computer (e.g. Printing, Scanning and wireless networking details).

Brother Solutions Center

You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User’s Guides, driver updates and tips for using your machine.

On-Line Registration

You will be pointed to the Brother Product Registration Web Page for quick registration of your machine.

+ 31 hidden pages

Brother MFC-820CW Quick Setup Guide

Table of Contents

Getting Started

Carton components

Control panel

2 Loading paper

4 Installing the ink cartridges

5 Print quality check

6 Setting the date and time

7 Setting your station ID

9 Setting the phone line type

10 Choosing a Receive Mode

Supplied CD-ROM ‘MFL-Pro Suite’