Brother MFC-820CW User Guide

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USER’S GUIDE

MFC-820CW

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Model Number: MFC-820CW

Serial Number:

Date of Purchase:

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The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

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 may support an insurance claim by you in the event of product loss

covered by insurance.

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

EC Declaration of Conformity under the R & TTE Directive

Section I General

1 General Information

Using this guide ..................................................................................................... 2

Finding information ..........................................................................................2

Symbols used in this guide.............................................................................. 2

How to access the complete User’s Guide ............................................................3

To view Documentation (For Windows To view Documentation (For Macintosh

Control panel overview .......................................................................................... 6

LCD display indications ..................................................................................8

Basic Operations ............................................................................................. 8

About fax machines ............................................................................................... 9

Custom features .............................................................................................. 9

Fax tones and handshake ...............................................................................9

ECM (Error Correction Mode)........................................................................ 10

2 Loading documents and paper

Loading documents .............................................................................................11

Using the ADF ............................................................................................... 11

Using the scanner glass ................................................................................ 11

Scanning area ............................................................................................... 12

About paper ......................................................................................................... 13

Recommended paper....................................................................................13

Handling and using special paper ................................................................. 13

Loading paper, envelopes and post cards.....................................................17

) ........................................................3

).......................................................4

3 General setup

Power Save mode ...............................................................................................20

How to put the machine into Power Save mode............................................20

How to take the machine out of Power Save mode.......................................20

Receiving faxes in Power Save mode ................................................................. 21

Mode Timer.......................................................................................................... 22

Setting the Mode Timer ................................................................................ 22

Paper settings...................................................................................................... 22

Setting the Paper Type ..................................................................................22

Setting the Paper Size ...................................................................................23

Volume Settings...................................................................................................23

Setting the Ring Volume................................................................................23

Setting the Beeper Volume............................................................................24

Setting the Speaker Volume..........................................................................24

Automatic Daylight Savings Time........................................................................ 24

LCD display .........................................................................................................25

Setting the LCD Contrast...............................................................................25

Setting the backlight brightness.....................................................................25

iii

Setting the Dim Timer for the backlight ........................................................25

Setting the Off Timer .....................................................................................26

4 Security features

Memory Security..................................................................................................27

Setting up the password ................................................................................27

Changing the Memory Security password.....................................................28

Turning Memory Security on .........................................................................28

Turning Memory Security off .........................................................................28

Section II Fax

5 Sending a fax

Entering Fax mode ..............................................................................................30

Faxing from the ADF ....................................................................................30

Faxing from the scanner glass ......................................................................31

Faxing Letter size documents from the scanner glass ..................................31

Cancelling a fax in progress ..........................................................................31

Colour fax transmission .................................................................................31

Broadcasting (Monochrome only)........................................................................32

To stop a Broadcast in progress....................................................................32

Additional sending operations..............................................................................33

Sending faxes using multiple settings ...........................................................33

Contrast .........................................................................................................33

Fax Resolution...............................................................................................33

Dual access (Monochrome only) ...................................................................34

Real Time Transmission ................................................................................34

Overseas Mode .............................................................................................35

Delayed Fax (Monochrome only) ..................................................................35

Delayed Batch Transmission (Monochrome only) .........................................35

Setting your changes as a new default..........................................................35

Restoring all settings to the factory settings ..................................................36

Checking job status or cancelling a scheduled job........................................36

Sending a fax manually .................................................................................36

Out of Memory message ...............................................................................36

6 Receiving a Fax

Basic Receiving Operations.................................................................................37

Choosing the Receive Mode .........................................................................37

Setting the Ring Delay ...................................................................................38

Setting the F/T Ring Time (Fax/Tel mode only).............................................38

Fax Detect .....................................................................................................39

Printing a reduced incoming fax (Auto Reduction) ........................................39

Printing a fax from the memory .....................................................................40

Reception into memory (Monochrome only).................................................. 40

7 Phone Services and External devices

Voice operations ................................................................................................. 41

Tone or pulse.................................................................................................41

Operation from extension telephones............................................................41

Fax/Tel mode ................................................................................................41

Fax/Tel mode in Power Save condition .........................................................41

Telephone services..............................................................................................42

Setting the Phone Line Type ........................................................................ 42

BT Call Sign (For U.K. Only) .........................................................................42

Connecting an external device to your machine.................................................. 43

Connecting an external or extension telephone ............................................43

Connecting an external telephone answering device (TAD) ........................43

Using extension telephones (For U.K. only) ..................................................45

Multi-line connections (PBX) ......................................................................... 45

Custom features on your phone line..............................................................46

Using a cordless phone .................................................................................46

Changing the remote codes .......................................................................... 46

8 Quick-Dial Numbers and Dialling Options

Dialling Options....................................................................................................47

Manual dialling...............................................................................................47

Speed-Dialling ............................................................................................... 47

Search by Alphabetical Order........................................................................47

Search by Numerical Order ........................................................................... 48

Fax Redial ..................................................................................................... 48

Outgoing Call.................................................................................................48

Pause ............................................................................................................ 48

Storing numbers for easy dialling ........................................................................49

Storing Speed-Dial numbers .........................................................................49

Storing Speed-Dial numbers from Outgoing Calls......................................... 49

Changing Speed-Dial names numbers..........................................................50

Setting up Groups for Broadcasting .............................................................. 50

Access codes and credit card numbers.........................................................52

9 Advanced Fax Operation (Monochrome only)

Fax Operations .................................................................................................... 53

Fax Forwarding..............................................................................................53

Fax Storage ................................................................................................... 53

Fax Preview...................................................................................................54

PC Fax Receive.............................................................................................55

Turning off Advanced Fax Operation.............................................................56

Changing Advanced Fax Operation ..............................................................57

Remote Retrieval ................................................................................................. 57

Setting a Remote Access Code.....................................................................57

Using your Remote Access Code..................................................................58

Remote Fax commands ................................................................................59

Retrieving fax messages ............................................................................... 60

Changing your Fax Forwarding number ........................................................60

10 Printing Reports

Fax reports...........................................................................................................61

Transmission Verification Report...................................................................61

Fax Journal (activity report) ...........................................................................61

Reports ..........................................................................................................62

11 Polling

Polling receive .....................................................................................................63

Secure polling ................................................................................................ 63

Delayed polling ..............................................................................................63

Sequential polling ..........................................................................................63

Polled transmit (Monochrome only) .....................................................................64

Setup for polled transmit................................................................................ 64

Setup for polled transmit with secure code....................................................64

Section III Copy

12 Making copies

How to copy .........................................................................................................66

Entering Copy mode ......................................................................................66

Making a single copy .....................................................................................66

Making multiple copies .................................................................................. 66

Stop copying..................................................................................................66

Changing copy settings .......................................................................................67

Increasing copy speed or quality ...................................................................67

Enlarging or reducing the image copied ........................................................67

Setting Paper Type........................................................................................68

Setting Paper Size .........................................................................................68

Adjusting Brightness ......................................................................................68

Adjusting Contrast ......................................................................................... 69

Adjusting Colour Saturation ...........................................................................69

Sorting copies using the ADF ........................................................................69

Making N in 1 copies or a poster (page layout) ............................................70

Setting your changes as a new default..........................................................71

Restoring all settings to the factory settings ..................................................71

‘Out of Memory’ message ....................................................................................71

Legal limitations ...................................................................................................72

Section IV PhotoCapture Center™

13 Walk-Up PhotoCapture Center™

Introduction ..........................................................................................................74

PhotoCapture Center™ needs ......................................................................74

Getting started .....................................................................................................75

Entering PhotoCapture mode ........................................................................76

Print Images.........................................................................................................76

View Photo(s) ................................................................................................ 76

Print Index (Thumbnails) ............................................................................... 77

Print All Photos ..............................................................................................77

Print Photos ...................................................................................................78

DPOF printing................................................................................................78

Changing print settings ........................................................................................ 79

Increasing Print Speed or Quality.................................................................. 80

Setting Paper Type and Size.........................................................................80

Adjusting Brightness......................................................................................80

Adjusting Contrast ......................................................................................... 80

Colour Enhancement.....................................................................................80

Cropping ........................................................................................................81

Borderless .....................................................................................................81

Setting your changes as a new default..........................................................82

Restoring all settings to the factory settings ..................................................82

Scan to Card .......................................................................................................82

Entering Scan mode ......................................................................................82

How to scan to card....................................................................................... 83

Understanding the Error Messages..................................................................... 84

Using PhotoCapture Center™ from your computer.............................................84

Section V Software

14 Software and Network features

Section VI Appendices

A Safety and Legal

Safety precautions ............................................................................................... 88

To use the machine safely.............................................................................88

Choosing a location .............................................................................................91

Important information........................................................................................... 92

Important safety instructions..........................................................................92

For your safety...............................................................................................93

LAN connection ............................................................................................. 93

International ENERGY STAR

EU Directive 2002/96/EC and EN50419........................................................93

Trademarks ...................................................................................................94

B Troubleshooting and Routine Maintenance

Troubleshooting ..................................................................................................95

Error messages ............................................................................................. 95

Transferring your faxes or Fax Journal report ...............................................98

Document jam .............................................................................................. 99

Printer jam or paper jam ..............................................................................100

Compliance Statement ................................ 93

vii

If you are having difficulty with your machine ..............................................102

Dial Tone detection......................................................................................107

Phone line interference................................................................................107

Improving print quality........................................................................................108

Cleaning the print head ...............................................................................108

Checking the print quality ............................................................................ 108

Checking the printing alignment .................................................................. 109

Checking the ink volume....................................................................................110

Packing and shipping the machine ....................................................................110

Routine maintenance.........................................................................................112

Cleaning the outside of the machine ...........................................................112

Cleaning the scanner...................................................................................112

Cleaning the printer platen .......................................................................... 113

Cleaning the Paper Pick-up Roller ..............................................................113

Replacing the ink cartridges ........................................................................ 113

C Menu and Features

On-screen programming .................................................................................... 116

Memory storage...........................................................................................116

Menu keys .........................................................................................................116

Menu table...................................................................................................117

Entering Text ............................................................................................... 129

D Specifications

Product description ............................................................................................130

General........................................................................................................130

Print media ..................................................................................................132

Copy ............................................................................................................ 133

PhotoCapture Center™ ...............................................................................134

Fax...............................................................................................................135

Scanner .......................................................................................................136

Printer ..........................................................................................................137

Interfaces.....................................................................................................137

Computer requirements ...............................................................................138

Consumable items .......................................................................................139

Network (LAN) ...................................................................................................140

E Glossary

F Index

viii

Section I

General I

General Information 2 Loading documents and paper 11 General setup 20 Security features 27

General Information 1

Using this guide 1

Thank you for buying a Brother machine! Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this guide.

Finding information 1

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this guide.

Symbols used in this guide 1

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Throughout this guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and included some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific

keys on the machine control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

General Information

How to access the complete User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User’s Guide that is on the CD-ROM.

To view Documentation (For Windows®) 1

From the Start menu, select Brother, MFL Pro Suite MFC-820CW from the Programs Group, and then select User’s Guide.

How to view Documentation from the CD-ROM main menu

a Turn on your PC. Insert the Brother

CD-ROM labelled Windows CD-ROM drive.

b If the model name screen appears, click

your model name.

into your

c If the language screen appears, click

your language. The CD-ROM main

menu will appear.

Note

If this window does not appear, use

Windows program from the root directory of the

Brother CD-ROM.

Explorer to run the setup.exe

d Click Documentation. e Click the documentation you want to

read.

 Quick Setup Guide: Setup and

Software Installation Instructions

 User’s Guide (3 manuals): User’s

Guide for stand-alone operations, Software User’s Guide and Network User’s Guide

 PaperPort

Document Management Software

User’s Guide:

Chapter 1

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning in Chapter 2 (For Windows

98/98SE/Me/2000 Professional and

Windows

XP)

 ControlCenter2 in Chapter 3 (For

Windows Professional and Windows

98/98SE/Me/2000

XP)

 Network Scanning in Chapter 4

PaperPort

User’s Guide

 Instructions for scanning directly from

ScanSoft

PaperPort

How to find Network setup instructions

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see the Network User’s Guide.

To view Documentation (For Macintosh®) 1

a Turn on your Macintosh

Brother CD-ROM labelled Macintosh into your CD-ROM drive. The following window will appear.

b Double-click the Documentation icon. c The select Language screen appears,

double-click your language.

d Click the documentation you want to

read.

 Quick Setup Guide: Setup and

Software Installation Instructions

 User’s Guide (3 manuals): User’s

Guide for stand-alone operations, Software User’s Guide and Network User’s Guide

. Insert the

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning in Chapter 9 (For Mac OS

9.2/Mac OS

X 10.2.4 or greater)

 ControlCenter2 in Chapter 10 (For Mac

X 10.2.4 or greater)

 Network Scanning in Chapter 11 (For

Mac OS

X 10.2.4 or greater)

9.1-

Presto!® PageManager® User’s Guide

 Instructions for scanning directly from

Presto!

PageManager

How to find Network setup instructions

General Information

Chapter 1

Control panel overview 1

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132

1 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

2 Fax keys

 Fax Preview

Lets you preview incoming faxes on the LCD.

 Redial/Pause

Redials any of the last 30 numbers you called.

Quick-Dial numbers.

 Tel/R

This key is used to have a telephone conversation after picking up the external handset in F/T pseudoringing.

Also, use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX.

It also lets you put a pause in

3 Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

4 Mode keys:

 PhotoCapture

Lets you access PhotoCapture Center™ mode.

 Copy

Lets you access Copy mode.

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

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General Information

5 Menu keys:

 Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

 a Search/Speed Dial

Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing a two-digit number.

 d or c

Press to scroll backward or forward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Menu

Lets you access the Menu to program your settings in the machine.

 OK

Lets you store your settings in the machine.

 Clear

Press to cancel the current setting.

45 6

6 Start keys:

 Colour Start

Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).

7 Stop/Exit

Stops an operation or exits from a menu.

8 Power Save

Lets you put the machine into Power Save mode.

9 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD display by lifting it.

Chapter 1

LCD display indications 1

The LCD shows the current machine status when the machine is idle.

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1 Current Receive Mode

Lets you see the current receive mode.

 Fax (Fax only)  F/T (Fax/Tel)  TAD (External TAD)  Mnl (Manual)

2 Faxes in memory

Shows how many received faxes are in the memory.

3 Memory Status

Lets you see the available memory in the machine.

4 Wireless Status

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

5 Ink indicator

Lets you see the available ink volume.

Basic Operations 1

For example, to set Mode Timer to 30 Secs.

Memory

0Max

b Press a or b to choose

General Setup.

General Setup

Fax LAN Print Reports Initial Setup

OKSelect & Press

Press OK.

c Press a or b to choose Mode Timer.

General Setup

Mode Timer 2 Mins

Paper Type Paper Size

Volume

Select & Press

Press OK.

d Press a or b to choose 30 Secs.

General Setup

30 Secs

1 Min 2 Mins 5 Mins

Press OK. You can see the current setting on the LCD:

General Setup

Mode Timer

Paper Type Paper Size

Volume

OKSelect & Press

Plain A4

Secs

Plain A4

a Press Menu.

e Press Stop/Exit.

General Information

About fax machines 1

Custom features 1

Do you have BT's Call minder on the phone line?

If you have Call minder on the phone line where you will install your new machine,

there is a strong possibility that Call minder and the machine may conflict with each other while receiving incoming calls.

Why should there be problems? 1

Since both the machine and Call minder will pick up the call after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if Call minder is set to answer after two rings and your machine is set to answer after four, Call minder will stop your machine from receiving faxes.

If you set Call minder and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Call minder nor the machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line.

Many people with Call minder choose another service, which is called ‘BT Call Sign’, and they are very satisfied with it. (See BT Call Sign (For U.K. Only) on page 42.)

Another way to avoid possible problems is to replace your Call minder with an answering machine. Your Brother machine is designed to work with an answering machine or TAD (telephone answering device).

(See Connecting an external telephone answering device (TAD) on page 43.)

Fax tones and handshake 1

When someone is sending a fax, the machine sends fax calling tones (CNG tones). These

are quiet, intermittent beeps every 4 seconds. You will hear them after you dial and press Mono Start or Colour Start and they will continue for about 60 seconds after dialling During that time, the sending machine must begin the ‘handshake’ or connection with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows Receiving.

If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the ‘chirps’ for about 40 seconds, and the LCD continues to show Receiving. To cancel receiving, press Stop/Exit.

The fax ‘handshake’ is the time in which the

sending machine's CNG tones and the receiving machine's ‘chirps’ overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible.

Chapter 1

Note

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

ECM (Error Correction Mode) 1

The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF 2

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard

80 g/m pages before putting them in the ADF.

Recommended environment 2

Temperature: 20 to 30° C (68 to 86° F) Humidity: 50% to 70% Paper:

Document Sizes Supported 2

Length: 147 to 356 mm (5.8 to 14 in.) Width: 147 to 216 mm (5.8 to 8.5 in.) Weight:

(20 lb) paper and always fan the

80 g/m

64 to 90 g/m

A4 (20 lb LTR)

(17to24lb)

 Make sure documents written with ink are

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

CAUTION

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric.

CAUTION

Using the scanner glass 2

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm (11 in.) Width: Up to 216 mm (8.5 in.) Weight: Up to 2 kg (4.4 lb)

Chapter 2

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

b Using the document guidelines on the

left, center the document face down on the scanner glass.

c Close the document cover.

Scanning area 2

The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper.

Usage Document

Size

Top (1) Bottom (2)

Fax Letter 3 mm

(0.12 in.)

A4 3 mm

(0.12 in.)

Copy Letter 3 mm

(0.12 in.)

A4 3 mm

(0.12 in.)

Scan Letter 3 mm

(0.12 in.)

A4 3 mm

(0.12 in.)

Left (3) Right (4)

4mm (0.16 in.)

1mm (0.04 in.)

3mm (0.12 in.)

0mm (0 in.)

CAUTION

If you are scanning a book or thick document, DO NOT slam the cover or press on it.

Loading documents and paper

About paper 2

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use the recommended paper.

 When you print on inkjet paper (coated

paper), transparencies and glossy paper, be sure to choose the proper media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu (See Setting the Paper Type on page 22).

 When you print on Brother glossy paper,

load the instruction sheet included with the glossy paper in the paper tray first, and then put the glossy paper on the instruction sheet.

 When you use transparencies or glossy

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Brother paper

Paper Type Item

A4 Plain BP60PA A4 Glossy BP60GLA A4 Inkjet (Photo Matte) BP60MA 10 x 15 cm Glossy BP60GLP

Handling and using special paper



Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.



The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.



Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

DO NOT use the following kinds of paper:

Improper Setup

• Damaged, curled, wrinkled, or irregularly shaped paper

Recommended paper 2

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

1 2 mm (0.08 in.) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Chapter 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Paper Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 102 × 152 mm (4 × 6 in.) – Yes Yes Yes

Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes Photo 2L 127 × 178 mm (5 × 7 in.) – – Yes Yes Index Card 127 × 203 mm (5 × 8 in.) – – – Yes Post Card 1 Post Card 2

(Double)

Envelopes C5

Envelope DL

Envelope COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes JE4

Envelope

Transparencies

Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

100 × 148 mm (3.9 × 5.8 in.) – – – Yes 148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.) – – – Yes

110 × 220 mm (4.3 × 8.7 in.) – – – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

Printer

Loading documents and paper

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of sheets

Cut Paper

Plain Paper

Inkjet Paper

64 to 120 g/m lb)

64 to 200 g/m

(17 to 32

(17 to 53

0.08 to 0.15 mm (0.003 to 0.006 in.)

0.08 to 0.25 mm (0.003 to 0.01 in.) 20

lb)

Glossy Paper

Up to 220 g/m

(Up to 58

Up to 0.25 mm (Up to 0.01 in.) 20

lb)

Cards Photo Card

Up to 240 g/m

(Up to 64

Up to 0.28 mm (Up to 0.01 in.) 20

lb)

Index Card

Up to 120 g/m

(Up to 32

Up to 0.15 mm (Up to 0.006 in.) 30

lb)

Post Card

Up to 200 g/m

(Up to 53

Up to 0.23 mm (Up to 0.01 in.) 30

lb)

Envelopes

75 to 95 g/m

(20 to 25 lb)

Up to 0.52 mm (Up to 0.02 in.) 10

Transparencies – – 10

100

Up to 50 sheets for Legal size paper 80 g/m2 (20 lb). Up to 100 sheets of 80 g/m

(20 lb) paper.

Paper capacity of the output paper tray

Up to 25 sheets of 20 lb Letter or 80 g/m2 A4 paper.

 Transparencies or glossy paper must be

picked up from the output paper tray one page at a time to avoid smudging.

 Legal paper cannot be stacked on the

output paper tray.

Chapter 2

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. If you set the Borderless feature to on, no unprintable areas will be shown for cut sheet paper only.

Cut Sheet Paper Envelopes

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.47 in.) 24 mm (0.94 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)

Loading documents and paper

Loading paper, envelopes and post cards 2

Loading paper or other media 2

a Pull the paper tray completely out of the

machine and remove the output paper tray (1).

c Pull out the paper support (1) and unfold

the paper support flap (2).

Note

Use the paper support flap for Letter, Legal and A4 paper.

d Fan the stack of paper well to avoid

paper jams and mis-feeds.

b Press and slide the paper side guide (1)

to fit the paper width.

Chapter 2

e Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1). Make sure the paper side guides touch the sides of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

f Put the output paper tray back on and

push the paper tray firmly back into the machine.

Loading envelopes 2

 Use envelopes that weigh from

75 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first.

CAUTION

To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.

DO NOT USE ENVELOPES:

 that are of a baggy construction  that are embossed (have raised writing on

them)

 that have clasps on them  that are not sharply creased  that are preprinted on the inside

Glue

(20to25lb).

Rounded flap

Double flap

Triangular flap

Loading documents and paper

How to load envelopes 2

a Before loading, press the corners and

sides of the envelopes to make them as flat as possible.

Note

If the envelopes are ‘double-feeding,’ put one envelope in the paper tray at a time.

c Adjust the size and margin in your

application.

How to load post cards 2

a Raise the paper stop (1) and put the

post cards (2) into the paper tray. Slide the paper side guide (3) to fit the width of the post cards.

b Put the envelopes into the paper tray

with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes.

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap. b Make sure the open flap is either to the

side of the envelope or to the back edge of the envelope when printing.

General setup 3

Power Save mode 3

When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 21. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

How to put the machine into Power Save mode 3

a Press and hold down the Power Save

key until the LCD shows Shutting Down. The LCD light goes off.

How to take the machine out of Power Save mode 3

a Press and hold down the Power Save

key until the LCD shows Please Wait. The LCD shows the date and time.

Note

• Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

• If you unplug the AC power cord, no machine operations will be available.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Receiving faxes in Power Save mode on page 21.)

General setup

Receiving faxes in Power Save mode

You can customize the machine's Power Save key. The factory setting mode is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See Power Save mode on page 20.)

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

P.Save Setting. Press OK.

d Press a or b to choose

Fax Receive:Off (or Fax Receive:On).

Press OK.

e Press Stop/Exit.

On/Off

setting

Fax Receive: On

(factory setting)

Fax Receive: Off

Should be set before you switch off the machine.

You cannot receive a fax automatically even if you have set the receive mode to Fax/Tel.

Receive mode

Fax Only

External TAD

Manual

Fax/Tel

— No machine

Available operations

Fax Receive, Fax Detect, Delayed

Fax 1,

Fax Forward 1, Fax Storage 1, Fax Preview Receive Retrieval

Fax Detect, Delayed Fax

operations will be available other than cleaning the print head.

 You cannot

receive a fax with Mono Start or Colour Start.

 You cannot

receive a fax with Mono Start or Colour Start.

, PC Fax , Remote

Chapter 3

Mode Timer 3

Setting the Mode Timer 3

The machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the amount of time the machine takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

Paper settings 3

Setting the Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Type.

Press OK.

d Press a or b to choose Plain,

Inkjet, Glossy or Transparency.

Press OK.

e Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

c Press a or b to choose Mode Timer.

Press OK.

d Press a or b to choose 0 Sec,

30 Secs, 1Min, 2 Mins, 5 Mins or Off.

Press OK.

e Press Stop/Exit.

General setup

Setting the Paper Size 3

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Size.

Press OK.

d Press a or b to choose Letter,

Legal, A4, A5 or 10x15cm.

Press OK.

e Press Stop/Exit.

Volume Settings 3

Setting the Ring Volume 3

You can turn the ring to Off or you can choose the ring volume level. This setting will stay until you change it again.

a Press d or c .

Setting the Ring Volume from the menu

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Ring.

Press OK.

e Press a or b to choose Low, Med,

High or Off.

Press OK.

f Press Stop/Exit.

Chapter 3

Setting the Beeper Volume 3

You can change the beeper volume. The factory setting is Low. When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Beeper.

Press OK.

e Press a or b to choose Low, Med,

High or Off

Press OK.

f Press Stop/Exit.

Automatic Daylight Savings Time

You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

Auto Daylight. Press OK.

d Press a or b to choose Off (or On).

Press OK.

e Press Stop/Exit.

Setting the Speaker Volume

You can adjust the machine's one-way speaker volume.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Speaker.

Press OK.

e Press a or b to choose Low, Med,

High or Off.

Press OK.

f Press Stop/Exit.

General setup

LCD display 3

Setting the LCD Contrast 3

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose

LCD Contrast. Press OK.

e Press a or b to choose Light, Med or

Dark.

Press OK.

f Press Stop/Exit.

Setting the backlight brightness 3

If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Backlight.

Press OK.

e Press a or b to choose Light, Med or

Dark.

Press OK.

f Press Stop/Exit.

Setting the Dim Timer for the backlight 3

You can set how long the LCD backlight stays on for after the last key press.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Dim Timer.

Press OK.

e Press a or b to choose 10 Secs,

20 Secs, 30 Secs or Off.

Press OK.

f Press Stop/Exit.

Chapter 3

Setting the Off Timer 3

You can set how long the LCD stays on for after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Off Timer.

Press OK.

e Press a or b to choose 1 Min,

2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off.

Press OK.

f Press Stop/Exit.

Note

When the display is off you can press any key to turn it back on.

Security features 4

Memory Security 4

Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they won’t be lost.

While Memory Security is on, the following operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

While Memory Security is on, the following operations are NOT available:

 Printing received faxes  Sending faxes  Copying  PC printing  Scanning  PhotoCapture  PC Fax Receive

Setting up the password 4

Note

• If you forget the Memory Security password, please call your Brother dealer for service.

• If you have already set the password, you will not need to set it again.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose

Mem Security. Press OK.

e Enter a 4-digit number for the password.

Press OK.

f If the LCD shows Verify:, re-enter the

password. Press OK.

g Press Stop/Exit.

Note

• To print the faxes in memory, turn off Memory Security.

• You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Advanced Fax Operation on page 56.)

Chapter 4

Changing the Memory Security password 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose

Mem Security. Press OK.

e Press a or b to choose

Set Password. Press OK.

f Enter the registered 4-digit number for

the current password. Press OK.

g Enter a 4-digit number for a new

password. Press OK.

h If the LCD shows Verify:, re-enter the

new password. Press OK.

Turning Memory Security on 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose

Mem Security. Press OK.

e Press a or b to choose

Set Security. Press OK.

f Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows Secure Mode.

Note

If there is a power failure the data will stay in memory for up to 24 hours.

Turning Memory Security off 4

i Press Stop/Exit.

a Press Menu. b Enter the registered 4-digit password.

Press OK. Memory Security is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.

Section II

Fax II

Sending a fax 30 Receiving a Fax 37 Phone Services and External devices 41 Quick-Dial Numbers and Dialling Options 47 Advanced Fax Operation (Monochrome only) 53 Printing Reports 61 Polling 63

Sending a fax 5

Entering Fax mode 5

When you want to send a fax, or change fax send or receive settings, press the

(Fax) key to illuminate it in green.

The LCD shows:

FAX

09012345689

Fax Resolution Standard

Contrast Auto Speed-Dial Outgoing Call

Fax Start

Press

 Factory Reset (See page 36.)

When the option you want is highlighted, press OK.

Faxing from the ADF 5

a Press (Fax).

b Put the document face down in the ADF. c Enter the fax number using the dial pad,

Speed-Dial or Search.

d Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If the memory is full, the document will be sent in real time.

Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.

 Fax Resolution (See page 33.)  Contrast (See page 33.)  Speed-Dial (See page 47.)  Outgoing Call (See page 48.)  Broadcasting (See page 32.)  Delayed Fax (See page 35.)  Batch TX (See page 35.)  Real Time TX (See page 34.)  Polled TX (See page 64.)  Polling RX (See page 63.)  Overseas Mode (See page 35.)  Scan Size (See page 31.)  Set New Default (See page 35.)

Sending a fax

Faxing from the scanner glass5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.

You cannot send multiple pages for colour faxes.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Press (Fax).

b Load your document face down on the

scanner glass.

c Enter the fax number using the dial pad,

Speed-Dial or Search.

d Press Mono Start or Colour Start.

 If you press Mono Start, the

machine starts scanning the first page. Go to step e.

 If you press Colour Start, the

machine starts sending the document.

e Do one of the following:

 To send a single page, press 2 to

choose No (or press Mono Start again). The machine starts sending the document.

 To send more than one page, press

1 to choose Yes and go to step f.

Faxing Letter size documents from the scanner glass 5

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

a Press (Fax).

b Press a or b to choose Scan Size.

Press OK.

c Press a or b to choose Letter (or

A4).

Press OK.

Note

You can save the setting you use most often by setting it as default. (See page 35.)

Cancelling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialling or sending, press

Stop/Exit.

Colour fax transmission 5

Your machine can send a colour fax to machines that support this feature.

However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

f Put the next page on the scanner glass.

Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.)

Note

If the memory is full and you are faxing a single page, it will be sent in real time.

Chapter 5

Broadcasting (Monochrome only)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

a Press (Fax).

b Load your document. c Press a or b to choose

Broadcasting. Press OK.

d Press a or b to choose Add Number.

Press OK.

e Enter a number using Speed-Dial, a

Group, or the dial pad. Press OK.

• Enter the long dialling sequence numbers as you would normally, but remember that

each and Speed-Dial number counts as one number, so the number of locations you can store becomes limited. (See Access codes and credit card numbers on page 52.)

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

To stop a Broadcast in progress 5

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs. Press OK. The LCD will show the fax number being dialled and the Broadcast job number.

f Repeat steps d and e to enter more

fax numbers, and then press a or b to choose Complete. Press OK.

g Press Mono Start.

Note

• If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 210 different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.

d Press OK.

The LCD will ask you the following message:

Cancel Job? YesiPress 1 NoiPress 2

e Press 1 to clear the number being

dialled. The LCD will then show the Broadcast job number.

f Press OK.

The LCD will ask you the following message:

Cancel Job? YesiPress 1 NoiPress 2

g Press 1 to cancel the Broadcast. h Press Stop/Exit.

Sending a fax

Additional sending operations

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission.

a Press (Fax).

The LCD shows:

FAX

09012345689

Fax Resolution Standard

Contrast Auto Speed-Dial Outgoing Call

Fax Start

b Press a or b to choose any settings

you want to change. Press OK.

c After each setting is accepted, you can

continue to change more settings.

Note

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 35.)

Press

Contrast 5

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light to send a light document. Use Dark to send a dark document.

a Press (Fax).

b Press a or b to choose Contrast.

Press OK.

c Press a or b to choose Auto, Light

or Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax Resolution.

Fax Resolution 5

The quality of a fax can be improved by changing the fax resolution.

a Press (Fax).

b Press a or b to choose

Fax Resolution. Press OK.

c Press a or b to choose the resolution

you want. Press OK.

Chapter 5

Note

You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

Dual access (Monochrome only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

To send a colour fax, the machine will send the document in real time (even if Real Time TX is Off).

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages.

Real Time Transmission 5

When you are sending a fax, the machine will scan the document into the memory before sending them. Then, as soon as the phone line is free, the machine will start dialling and sending.

If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

To send a document at once without waiting for memory transmission, set Real Time TX to On.

a Press (Fax).

b Press a or b to choose

Real Time TX. Press OK.

c Press a or b to choose On.

Press OK.

Note

• In real time transmission, the automatic redial feature does not work when using the scanner glass.

• If you are sending a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Sending a fax

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Press (Fax).

b Load your document. c Press a or b to choose

Overseas Mode. Press OK.

d Press a or b to choose On (or Off).

Press OK.

Delayed Fax (Monochrome only) 5

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step e.

a Press (Fax).

b Load your document. c Press a or b to choose Delayed Fax.

Press OK.

d Press a or b to choose On.

Press OK.

e Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Delayed Batch Transmission (Monochrome only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (Fax).

b Press a or b to choose Batch TX.

Press OK.

c Press a or b to choose On.

Press OK.

d Press Stop/Exit.

Setting your changes as a new default 5

You can save the fax settings for

Fax Resolution, Contrast, Real Time TX and Scan Size you use

most often by setting them the default setting. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose your new

setting. Press OK. Repeat this step for each setting you want to change.

c After changing the last setting, press a

or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

Chapter 5

Restoring all settings to the factory settings 5

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Checking job status or cancelling a scheduled job 5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs. Press OK. Any waiting jobs appear on the LCD.

d Press a or b to scroll through the jobs

and choose the job you want to cancel. Press OK.

Sending a fax manually 5

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Press (Fax).

b Load your document. c Pick up the handset of an external

phone and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Mono Start or Colour Start.

f Replace the handset.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press

Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real Time Transmission on page 34.)

e Do one of the following:

 To cancel, press 1 to choose Yes.

If you want to cancel another job go to step d.

 To exit without cancelling, press 2 to

choose No.

f Press Stop/Exit.

Receiving a Fax 6

Basic Receiving Operations 6

Choosing the Receive Mode 6

There are four different receive modes for your machine. You can choose the mode that best suits your needs.

LCD How it works When to use it

Fax Only

(automatic receive)

Fax/Tel

(fax and telephone) (with an external or

extension telephone only)

External TAD

(with an external answering machine only)

Manual

(manual receive) (with an external or

extension telephone only)

The machine automatically answers every call as a fax.

The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.

The external answering machine (TAD) automatically answers every call.

Voice messages are stored on the external TAD. If it is a fax call, the machine receives the fax.

You control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot use an answering machine on the same line, even if it is on a separate socket/phone socket on the same line. You cannot use the telephone company's Voice Mail in this mode.

Use this mode if you want to use an answering machine connected to your machine.

The External TAD setting works only with an external answering machine. Ring Delay does not work in this setting.

Use this mode if you do not receive many fax messages, use BT Call Sign, or if you are using a computer on the same line.

If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See Fax Detect on page 39.)

Choosing or changing your Receive Mode

a Press Menu. b Press a or b to choose

Initial Setup. Press OK.

c Press a or b to choose

Receive Mode. Press OK.

d Press a or b to choose Fax Only,

Fax/Tel, External TAD or Manual.

Press OK.

e Press Stop/Exit.

Chapter 6

Setting the Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine choose the maximum number of rings.

(See Operation from extension telephones on page 41 and Fax Detect on page 39.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Ring Delay.

Press OK.

e Press a or b to choose how many

times the line rings before the machine answers (0-8 UK only) (1-4 Ireland only). Press OK. If you choose 0, the line will not ring at all.

f Press Stop/Exit.

Setting the F/T Ring Time (Fax/Tel mode only) 6

If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it's a fax call, the machine receives the fax.)

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

F/T Ring Time. Press OK.

e Press a or b to choose how long the

machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK.

f Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

Receiving a Fax

Fax Detect 6

If Fax Detect is On: 6

The machine receives fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your machine will do the rest.

If Fax Detect is Off: 6

When you hear a fax tone through the handset, you have to press Mono Start or Colour Start on the machine.

If you are not at your machine, press l 51 on the extension phone. (See Operation from extension telephones on page 41.)

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 51. At the machine, press Mono Start or Colour Start.

• If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Fax Detect.

Press OK.

Printing a reduced incoming fax (Auto Reduction) 6

The setting will automatically reduce an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine works out the reduction ratio by using the page size of the document and your paper size setting (See Setting the Paper Size on page 23).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Auto Reduction. Press OK.

e Press a or b to choose On (or Off).

Press OK.

f Press Stop/Exit.

Note

• Turn on this setting if you receive faxes that are split onto two pages. However, if the document is too long the machine may still print on two pages.

• If left and right margins are cut off, turn on this setting.

• When this feature is set to On, the A4 faxes people send to you may appear slightly shrunk even though your machine prints them on A4 paper. This is because the machine has to print the Station ID of the sending machine at the top of the page.

e Press a or b to choose On (or Off).

Press OK.

f Press Stop/Exit.

Chapter 6

Printing a fax from the memory 6

If you have chosen fax storage, you can still print a fax from the memory when you are at your machine. (See Turning off Advanced Fax Operation on page 56.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Print Document. Press OK.

e Press Mono Start.

Reception into memory (Monochrome only) 6

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed; put some paper in the paper tray. (See Loading paper, envelopes and post cards on page 17.)

If Memory Receive is On at this time...6

The current fax reception will continue, with the remaining page(s) being stored in the available memory. Subsequent incoming faxes will also be stored into memory until the memory is full. Following this, no further incoming fax calls will be automatically answered. To print all data, put fresh paper in the paper tray and press Mono Start or

Colour Start.

If Memory Receive is Off at this time...

The current fax reception will continue, with the remaining page(s) being stored in the available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray and press Mono Start or Colour Start.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose On (or Off).

Press OK.

f Press Stop/Exit.

Phone Services and External

devices

Voice operations 7

Voice calls can be made either with an extension or external telephone.

Tone or pulse 7

If you are using an external phone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

a Lift the handset of the external phone. b Press # on the control panel of your

machine. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the pulse dialling service.

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

If you want to use Remote Activation, you have to turn on the remote codes. (See Changing the remote codes on page 46.) Press l 51 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 39.)

Fax/Tel mode 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

Operation from extension telephones 7

If you answer a fax call on an extension or an external telephone into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l 51, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone. (See Setting the F/T Ring Time (Fax/Tel mode only) on page 38.)

If you are at an external telephone, lift the handset of the external telephone, and then press Tel/R to answer.

If you are at an extension phone, you'll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

l 51.

Fax/Tel mode in Power Save condition 7

Fax/Tel mode does not work in the power save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 51.

Chapter 7

Telephone services 7

Setting the Phone Line Type 7

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps.

a Press Menu. b Press a or b to choose

Initial Setup. Press OK.

c Press a or b to choose

Phone Line Set. Press OK.

d Press a or b to choose PBX, ISDN (or

Normal).

Press OK.

e Press Stop/Exit.

PBX and TRANSFER 7

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Automatic Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line or transfer calls to another extension. The feature works when the Tel/R key is pressed.

Note

You can program a Tel/R key press as part of a number stored in a Speed-Dial location. When programming the SpeedDial number, press Tel/R first (the LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed-Dial location. (See Storing numbers for easy dialling on page 49.)

However, if PBX is not chosen in the Phone Line Type setting, you cannot use the Speed-Dial number that the Tel/R press is programmed into.

BT Call Sign (For U.K. Only) 7

This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your machine has a BT Call Sign compatible distictive ringing functions, allowing you to dedicate a second phone number (on the same phone line) just for receiving faxes.

Note

• You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.

• When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.

Phone Services and External devices

To enable the machine to work with BT Call Sign (With your external phone only)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose

BT Call Sign. Press OK. The LCD shows the current setting of this feature.

e Press a or b to choose On (or Off).

Press OK.

f Press Stop/Exit.

Note

If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set receive mode again. (See Choosing the Receive Mode on page 37.)

Connecting an external device to your machine

Connecting an external or extension telephone 7

You can connect a separate telephone to your machine as shown in the diagram below.

1 Extension telephone

2 External telephone

When you are using an external phone, the LCD shows Telephone.

Connecting an external telephone answering device (TAD) 7

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

Chapter 7

The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

If you do not receive all your faxes, cut the Ring Delay setting on your external TAD.

Do not connect a TAD elsewhere on the same phone line.

Improper Setup

Connections 7

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two

rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your

external TAD.

c Set the TAD to answer calls. d Set the Receive Mode to

External TAD. (See Choosing the Receive Mode on page 37.)

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

1TAD

When the TAD answers a call, the LCD shows Telephone.

b Limit your speaking to 20 seconds.

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.

Phone Services and External devices

Using extension telephones (For U.K. only) 7

Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, fax receive code may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2 on next page). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as ‘telephone offhook detection.’

The inadvisable configuration is shown in figure 1 on the next page, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.

Inadvisable connection of extension sockets (Fig. 1.)

1 Extension socket

2 Master socket

3 Incoming line

FAX

Recommended connection of extension sockets (Fig. 2.)

FAX

1 Extension socket

2 Master socket

3 Incoming line

The fax machine must be plugged into master socket.

Note

These phones are now connected as external devices (see Connecting an external or extension telephone on page 43), because they are connected to the fax machine via the T-connector.

Multi-line connections (PBX) 7

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine.

Chapter 7

If the machine is to be connected to a multiline system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the machine to work with a PBX

a It is not guaranteed that the unit will work

properly under all circumstances with a PBX. Report any cases of problems first to the company that handles your PBX.

b If all incoming calls will be answered by

a switchboard operator, we recommend setting the Receive Mode to Manual. All incoming calls should at first be regarded as telephone calls.

c Make sure the Phone Line Type is set to

PBX. (See Setting the Phone Line Type on page 42.)

Custom features on your phone line 7

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or any other custom feature on one phone line it may create a problem with the operation of your machine. (See If you are having difficulty with your machine on page 102.)

Using a cordless phone 7

If your cordless telephone is connected to the telephone line cord (See Connecting an external device to your machine on page 43.) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

Changing the remote codes 7

Remote activation lets you send commands to your machine from an extension or external phone. To use Remote Activation, you must turn on the remote codes. The preset Fax Receive Code is l 51. The preset Telephone Answer Code is #51. If

you want to, you can replace them with your own codes.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Remote Codes. Press OK.

e Press a or b to choose On (or Off).

Press OK.

f Enter the new Fax Receive Code.

Press OK.

g Enter the new Telephone Answer Code.

Press OK.

h Press Stop/Exit.

Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another threedigit code using the numbers 0-9, l, #.

• Remote Codes might not work with some telephone systems.

If you let the machine answer first, you will have to go to the machine so you can press

Tel/R to send the call to the cordless handset.

Quick-Dial Numbers and Dialling

Options

Dialling Options 8

You can dial in any of the following ways.

Manual dialling 8

Press all of the digits of the fax number.

Speed-Dialling 8

a Press Search/Speed Dial.

You can also choose Speed-Dial by

Note

If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location.

Search by Alphabetical Order8

You can search for names you have stored in the Speed-Dial memory.

a Press Search/Speed Dial.

You can also choose Speed-Dial by pressing (Fax).

b Press a or b to choose

Alphabetical Order. Press OK.

Note

•Press l to make the LCD font size larger.

•Press # to make the LCD font size smaller.

c Use the dial pad to enter the first letter of

the name, and then press a or b to choose the name and number you want to call. Press OK.

pressing (Fax).

b Press the two-digit Speed-Dial number.

(See Storing Speed-Dial numbers on page 49.)

c If you have two numbers in the location,

press a or b to choose the number you want to call. Press OK.

Chapter 8

Search by Numerical Order 8

You can use the Speed-Dial location to search for names and numbers you have stored in Speed-Dial memories.

a Press Search/Speed Dial.

You can also choose Speed-Dial by pressing (Fax).

b Press a or b to choose

Numerical Order. Press OK.

Note

•Press l to make the LCD font size larger.

•Press # to make the LCD font size smaller.

c Enter the first digit (1 to 8) of a 2-digit

Speed-Dial location, and then press a or b to choose the name and number you want to call. (For example, enter 3 to start your search at Speed-Dial location 30.) Press OK.

Fax Redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.

c Press a or b to choose Send a fax.

Press OK.

d Press Mono Start or Colour Start.

Note

In Real Time Transmission the automatic redial feature does not work when using the scanner glass.

Outgoing Call 8

The last 30 numbers you faxed to will be stored in the outgoing call history. You can choose one of these numbers You can choose one of these numbers to send a fax, add it to Speed-Dial, or delete it from the history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the number you

want to call. Press OK.

c Do one of the following:

 To send a fax, press a or b to

choose Send a fax. Press OK.

 If you want to store the number,

press a or b to choose Add to Speed-Dial. Press OK. (See Storing Speed-Dial numbers from Outgoing Calls on page 49.)

 Press a or b to choose Delete.

Press OK. Press 1 to confirm.

a Press Redial/Pause. b Press a or b to choose the number you

want to redial. Press OK.

Pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Quick-Dial Numbers and Dialling Options

Storing numbers for easy dialling

You can set up your machine to do the following types of easy dialling: Speed-Dial and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost.

Storing Speed-Dial numbers 8

You can store up to 80 2-digit Speed-Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example: Search/Speed Dial, the two-digit number, and Mono Start or Colour Start).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose Speed-Dial.

Press OK.

e Press a or b to choose the Speed-Dial

location you want to store the number in. Press OK.

f Do one of the following:

 Enter the name (up to 15 characters)

using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 129.)

 To store the number without a name,

press OK.

g Enter the fax or telephone number (up to

20 digits).

Press OK.

h Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

i Do one of the following:

 To store another Speed-Dial

number, go to step e.

 To finish the setting, press

Stop/Exit.

Storing Speed-Dial numbers from Outgoing Calls 8

You can also store Speed-Dial numbers from the Outgoing Call history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the name or

number you want to store. Press OK.

c Press a or b to choose

Add to Speed-Dial. Press OK.

d Press a or b to choose the Speed-Dial

location you want to store the number in. Press OK.

e Do one of the following:

 Enter the name (up to 15 characters)

using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 129.)

 To store the number without a name,

press OK.

Chapter 8

f Press OK to confirm the fax or

telephone number.

g Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

h Press Stop/Exit.

Changing Speed-Dial names or numbers 8

You can change a Speed-Dial name or number that has already been stored.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

•

If you want to erase the whole name or whole number, press the first character. The characters above and to the right of the cursor will be deleted.

Clear

when the cursor is under

g Do one of the following:

 Enter the name (up to 15 characters)

using the dial pad. Press OK. (See Entering Text on page 129.)

 If you do not want to change the

name, press OK.

h Do one of the following:

 Enter the new fax or telephone

number. Press OK.

 If you do not want to change the

number, press OK.

i Do one of the following:

 Enter the second new fax or

telephone number (up to 20 digits). Press OK.

 If you do not want to change the

number, press OK.

d Press a or b to choose Speed-Dial.

Press OK.

e Press a or b to choose the 2-digit

Speed-Dial location you want to change. Press OK.

f Do one of the following:

 Press a or b to choose Change.

Press OK and go to step g.

 Press a or b to choose Delete.

Press OK. Press 1 to confirm and press

Stop/Exit.

Note

How to change the stored name or number:

•

If you want to change a character, press d or

to position the cursor under the character

you want to change, and then type over it.

j Press Stop/Exit.

Setting up Groups for Broadcasting 8

Groups, which can be stored in a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed-Dial location. You can have up to six Groups, or you can assign up to 79 numbers to one large Group.

(See Storing Speed-Dial numbers on page 49 and Broadcasting (Monochrome only) on page 32.)

a Press Menu.

Quick-Dial Numbers and Dialling Options

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose Group 1,

Group 2, Group 3, Group 4, Group 5 or Group 6 for the Group

name where you will store the fax numbers. Press OK.

f Press a or b to choose the 2-digit

location where you want to add to the Group. Press OK.

g Press a or b to choose Add Number.

Press OK.

h Press a or b to choose the number you

want to add. Press OK. (See Search by Alphabetical Order on page 47 or Search by Numerical Order on page 48.)

i After you have finished adding numbers

by repeating steps g and h, press a or b to choose Complete.

Press OK.

j Press Stop/Exit.

Changing Group name 8

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose the Group

name you want to change. Press OK.

f Press a or b to choose

Change Group Name. Press OK.

Note

How to change the stored name or number:

If you want to change a character, press d or

•

to position the cursor under the character

you want to change, and then type over it.

•

If you want to erase the whole name or whole number, press the first character. The characters above and to the right of the cursor will be deleted.

Clear

when the cursor is under

g Enter the new name (up to 15

characters) using the dial pad. Press OK. (See Entering Text on page 129. For example, type NEW CLIENTS).

Note

You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 62.)

h Press a or b to choose Complete.

Press OK.

i Press Stop/Exit.

Deleting a Group 8

a Press Menu. b Press a or b to choose Fax.

Press OK.

Chapter 8

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose the Group you

want to delete. Press OK.

f Press a or b to choose Delete.

Press OK. Press 1 to confirm.

g Press a or b to choose Complete.

Press OK.

h Press Stop/Exit.

Deleting a number from a Group 8

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose the Group you

want to change. Press OK.

f Press a or b to choose the number you

want to delete. Press OK. Press 1 to confirm.

Access codes and credit card numbers 8

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed-Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing Speed-Dial numbers on page 49.)

For example, you have stored ‘555’ on Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.

a Press Search/Speed Dial. b Enter 03.

Note

If you stored 2 numbers in one Speed-Dial location, you will be asked which number you want to send to.

c Press a or b to choose Speed-Dial.

Press OK.

d Enter 02. e Press Mono Start or Colour Start.

You will dial ‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press Search/Speed Dial, 03 and then press 7001 using the dial pad.

g Press a or b to choose Complete.

Press OK.

h Press Stop/Exit.

Note

If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

Advanced Fax Operation

You can only use one advanced fax operation at a time:

 Fax Forwarding  Fax Storage  Fax Preview  PC Fax Receive  Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operation, a question will appear on the LCD. (See Changing Advanced Fax Operation on page 57.)

(Monochrome only)

Fax Operations 9

Fax Forwarding 9

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Fax Forward.

Press OK.

f Enter the forwarding number (up to 20

digits). Press OK.

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Note

• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes up to 24 hours if there is a power failure.

• When Fax Forwarding is turned on your machine will only receive monochrome faxes into memory. Colour faxes will not be received, unless the sending machine converts them to monochrome before sending.

h Press Stop/Exit.

Fax Storage 9

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

Chapter 9

e Press a or b to choose Fax Storage.

Press OK.

f Press Stop/Exit.

Note

If Fax Storage is turned on your machine cannot receive a colour fax unless the sending machine converts it to monochrome.

Fax Preview 9

If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. You can continue all operations.

Setting Fax Preview 9

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Fax Preview.

Press OK.

f Press Stop/Exit.

How to preview a fax 9

When you receive the fax, you will see the pop-up message on the LCD. (For example: New Fax(es):02)

a Press Fax Preview.

You can see the new fax list.

Note

You can also see your old fax list by pressing l. Press # to go back to your new fax list.

b Press a or b to choose the fax you

want to see. Press OK.

Note

If your fax is large there may be a delay before it is displayed on the LCD.

c Press Stop/Exit.

When a fax is open the control panel keys will perform the operations shown below.

Key Description

Enlarge the fax.

Reduce the fax.

a or b Scroll vertically.

d or c Scroll horizontally.

Rotate the fax clockwise.

Delete the fax. Press 1 to confirm. Go back to the previous page.

Go to the next page.

Note

When Fax Preview is turned on your machine can only print the colour faxes it receives. Fax Preview operations are only available for monochrome faxes.

Go to the next step. (Print, Back and Exit are

available.) Go back to the fax list.

Print the fax.

Mono Start

Advanced Fax Operation (Monochrome only)

How to delete all faxes in the list 9

a Press Fax Preview. b Press a or b to choose Delete All.

Press OK. Press 1 to confirm.

How to print all faxes in the list 9

a Press Fax Preview. b Press a or b to choose Print All.

Press OK.

PC Fax Receive 9

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see

Chapter 6 in the Software User’s Guide on the CD-ROM.)

If you choose Backup Print:On the machine will also print the fax.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose <USB> or the

PC you want to receive. Press OK.

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

h Press Stop/Exit.

Note

• PC Fax Receive is not supported in the

Mac OS

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see

Chapter 6 in the Software User’s Guide on the CD-ROM.)

• In the event of a power failure, the machine will store your faxes in the memory for up to 24 hours. However, if you choose Backup Print:On the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 95.)

• When PC Fax Receive is turned on only monochrome faxes can be received into the memory and sent to the PC. Colour faxes will be received in real time and printed in colour.

Chapter 9

Changing the destination PC 9

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose Change.

Press OK.

g Press a or b to choose <USB> or the

PC you want to receive. Press OK.

h Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Turning off Advanced Fax Operation 9

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Off.

Press OK.

f Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Advanced Fax Operation on page 57.)

i Press Stop/Exit.

Advanced Fax Operation (Monochrome only)

Changing Advanced Fax Operation 9

If received faxes are left in your machine's memory when you change the Advanced Fax Operation, the LCD will ask you one of the following questions:

 Erase All Doc?

YesiPress 1 NoiPress 2

 Print All Fax?

YesiPress 1 NoiPress 2

• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option (Fax Forward, Fax Storage or Fax Preview), the LCD will ask you the following message:

 Send Fax to PC?

YesiPress 1

Remote Retrieval 9

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Remote Access. Press OK.

e Enter a three-digit code using numbers

0-9, l, or #. Press OK. (The preset ‘l’ cannot be changed.)

NoiPress 2

• If you press 1, faxes in the memory will be sent to your PC before the setting changes.

• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

Note

Do not use the same code as your fax receive code (l 5 1) or telephone answer code (# 5 1). (See Operation from extension telephones on page 41.)

f Press Stop/Exit.

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear in step 5 to restore the inactive setting (---l) and press OK.

Chapter 9

Using your Remote Access Code 9

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits followed by l) at once.

c The machine signals if it has received

messages:

 1 long beep— Fax messages  No beeps — No messages

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, access your machine by waiting about 2 minutes after it starts ringing, and then entering the remote access code within 30 seconds.

Advanced Fax Operation (Monochrome only)

Remote Fax commands 9

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

your messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

three short beeps, you cannot change because something

has not been set up (for example, a Fax Forwarding number

has not been registered). You can register your Fax

Forwarding number by entering 4. (See Changing your Fax

Forwarding number on page 60.) Once you have registered

the number, Fax Forwarding will work.

fax message(s). (See Retrieving fax messages on page 60.)

from the memory.

faxes. If yes, you will hear one long beep. If no, you will hear

three short beeps.

long beep, then replace the handset.

Chapter 9

Retrieving fax messages 9

You can call your machine from any touch tone phone and have your fax messages sent to a machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press 9

6 2.

d Wait for the long beep, enter the number

of the remote fax machine you want your fax messages sent to using the dial pad, then enter # # (up to 20 digits).

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 to reset the machine when

you’ve finished.

f Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number 9

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press 9

5 4.

d Wait for the long beep, enter the new

number of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # # (up to 20 digits).

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 when you have finished. f Hang up after you hear your machine

beep.

Printing Reports 10

Fax reports 10

Use the Menu key to set up the Transmission Verification Report and Journal Period.

Transmission Verification Report 10

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose XMIT Verify.

Press OK.

e Press a or b to choose, On,

On+Image, Off or Off+Image.

Press OK.

f Press Stop/Exit.

Fax Journal (activity report) 10

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps in Reports on page 62. The factory setting is Every 50 Faxes.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose

Journal Period. Press OK.

e Press a or b to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

Chapter 10

f Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

g Press Stop/Exit.

Reports 10

The following reports are available:

 XMIT Verify

Prints a Transmission Verification Report for your last transmission.

 Help List

A help list about how to quickly program your machine.

 Quick-Dial

Lists names and numbers stored in the Speed-Dial memory, in numerical order.

 Fax Journal

Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.)

 User Settings

Lists your settings.

 Network Config

Lists your Network settings.

How to print a report 10

a Press Menu. b Press a or b to choose

Print Reports. Press OK.

c Press a or b to choose the report you

want. Press OK.

d Press Mono Start.

Polling 11

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polling receive 11

Polling receive you call another fax machine to receive a fax.

a Press (Fax).

b Press a or b to choose Polling RX.

Press OK.

c Press a or b to choose Standard.

Press OK.

d Enter the fax number you are polling. e Press Mono Start or Colour Start.

Secure polling 11

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

d Enter a four-digit secure code.

This is the same as the security code of the fax machine you are polling. Press OK.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

Delayed polling 11

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Press (Fax).

b Press a or b to choose Polling RX.

Press OK.

c Press a or b to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to start polling. For example, enter 21:45 for 9:45 PM. Press OK.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered.

Sequential polling 11

a Press (Fax).

b Press a or b to choose Polling RX.

Press OK.

c Press a or b to choose Secure.

Press OK.

Sequential polling lets you request documents from several fax machines in one operation.

a Press (Fax).

b Press a or b to choose Polling RX.

Press OK.

Chapter 11

c Press a or b to choose Standard,

Secure or Timer.

Press OK.

d Do one of the following:



If you chose



If you chose digit number, press

 If you chose Timer, enter the time

(24-hour format) you want to begin polling and press OK, go to step e.

Press a or b to choose Press OK.

Standard

Secure

, enter a four-

Broadcasting

, go to stepe.

f Press a or b to choose Add Number.

Press OK.

g Enter a number using Speed-Dial, a

Group, or the dial pad. Press OK.

h Repeat steps f and g for all the fax

numbers you want to poll, and then press a or b to choose Complete. Press OK.

i Press Mono Start or Colour Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

To cancel all sequential polling receive jobs, see Checking job status or cancelling a scheduled job on page 36.

Polled transmit (Monochrome only)

Setup for polled transmit 11

a Press (Fax).

b Load your document. c Press a or b to choose Polled TX.

Press OK.

d Press a or b to choose Standard.

Press OK.

e Press a or b to choose any settings

you want to change. Press OK. After each setting is accepted, you can continue to change more settings.

f Press Mono Start.

Setup for polled transmit with secure code 11

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.

a Press (Fax).

b Load your document. c Press a or b to choose Polled TX.

Press OK.

d Press a or b to choose Secure.

Press OK.

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking job status or cancelling a scheduled job on page 36.)

e Enter a four-digit number.

Press OK.

f Press a or b to choose any settings

you want to change. Press OK. After each setting is accepted, you can continue to change more settings.

g Press Mono Start.

Section III

Copy III

Making copies 66

Making copies 12

How to copy 12

Entering Copy mode 12

When you want to make a copy, press

(Copy) to illuminate it in green.

The LCD shows:

COPY

Quality

Enlarge/Reduce Paper Type Paper Size Brightness

Copy Start Press

Normal

100% Plain A4 0

 Factory Reset (See page 71.)

When the option you want is highlighted, press OK.

Note

The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Setting the Mode Timer on page 22.)

Making a single copy 12

a Press (Copy).

b Load your document.

(See Loading documents on page 11.)

c Press Mono Start or Colour Start.

Making multiple copies 12

You can make up to 99 copies.

1 No of Copies

You can enter the number of copies you want by using the dial pad.

Press a or b to scroll through the Copy key options.

 Quality (See page 67.)  Enlarge/Reduce (See page 67.)  Paper Type (See page 68.)  Paper Size (See page 68.)  Brightness (See page 68.)  Contrast (See page 69.)  Color Adjust (See page 69.)  Stack/Sort (See page 69.)  Page Layout (See page 70.)  Set New Default (See page 71.)

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press Mono Start or Colour Start.

Note

To sort the copies, press a or b to choose Stack/Sort. (See Sorting copies using the ADF on page 69.)

Stop copying 12

To stop copying, press Stop/Exit.

Making copies

Changing copy settings

You can change the copy settings temporarily for the next copy.

The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Setting the Mode Timer on page 22.)

If you have finished choosing settings, press Mono Start or Colour Start.

If you want to choose more settings, press a or b.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 71.)

Increasing copy speed or quality 12

You can choose the copy quality. The factory setting is Normal.

 Fast

Fast copy speed and lowest amount of ink used. Use this setting to save time (documents to be proof read, large documents or many copies).

 Normal

Recommended setting for ordinary printouts. Good copy quality with adequate copy speed.

 Best

Use this setting to copy precise images such as photographs. The highest resolution and slowest speed.

a Press (Copy).

b Load your document.

c Enter the number of copies you want.

d Press a or b to choose Quality.

Press OK.

e Press a or b to choose Fast, Normal

or Best. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Enlarging or reducing the image copied 12

You can choose an enlargement or reduction ratio.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose

Enlarge/Reduce. Press OK.

e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want. Press OK.

 Press a or b to choose

Custom(25-400%)and then enter an enlargement or reduction ratio from 25% to 400%. Press OK. (For example, press 53 to enter

53%.)

50%

69% A4iA5

78% LGLiLTR

83% LGLiA4

93% A4iLTR

97% LTRiA4

100%*

104% EXEiLTR

Chapter 12

142% A5iA4

186% 10x15cmiLTR 198% 10x15cmiA4

200%

Custom(25-400%)

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Note

Page Layout Options are not available with Enlarge/Reduce.

Setting Paper Type 12

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Press (Copy).

Setting Paper Size 12

If copying on paper other than A4 size, you will need to change the paper size setting.

You can copy only on Letter, Legal, A4, A5 or Photo Card [10 cm (W) × 15 cm (H)] paper.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Size.

Press OK.

e Press a or b to choose Letter,

Legal, A4, A5 or 10x15cm.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Type.

Press OK.

e Press a or b to choose Plain,

Inkjet, Glossy or Transparency.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Adjusting Brightness 12

You can adjust the copy brightness to make copies darker or lighter.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Brightness.

Press OK.

e Press d to make a darker copy or press

c to make a lighter copy.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Making copies

Adjusting Contrast 12

You can adjust the copy contrast to help an image look sharper and more vivid.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Contrast.

Press OK.

e Press c to increase the contrast or

press d to decrease the contrast. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Adjusting Colour Saturation 12

 If you want to change additional

settings, press a or b to choose Exit. Press OK.

 If you do not want to change

additional settings, press

Mono Start or Colour Start.

Sorting copies using the ADF12

You can sort multiple copies. Pages will be sorted in reverse order.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Stack/Sort.

Press OK.

e Press a or b to choose Sort.

Press OK.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose

Color Adjust. Press OK.

e Press a or b to choose Red, Green or

Blue.

Press OK.

f Press c to increase the colour

saturation, or press d to decrease the colour saturation. Press OK.

g Do one of the following:

 If you want to change saturation for

another colour, go to step e.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Chapter 12

Making N in 1 copies or a poster (page layout) 12

You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper.

You can also make a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.

Note

• Make sure paper size is set to Letter or A4.

•(P) means Portrait and (L) means Landscape.

• You can only make one poster copy at a time.

a Press (Copy).

h Put the next page on the scanner glass.

Press OK. Repeat steps g and h for each page of the layout.

i After all the pages have been scanned,

press 2 to finish.

Note

•If Glossy has been chosen in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been chosen.

• If you are producing multiple colour copies, N in 1 copy is not available.

Place your document face down in the direction shown below.

 2 in 1 (P)

 2 in 1 (L)

b Load your document. c Enter the number of copies you want. d Press a or b to choose Page Layout.

Press OK.

e Press a or b to choose

Off (1 in 1), 2in1(P), 2in1(L), 4 in 1 (P), 4in1(L)or Poster(3×3).

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start to scan the page.

If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

g After the machine scans the page, press

1 to scan the next page.

 4 in 1 (P)

 4 in 1 (L)

Poster (3 x 3) 12

You can make a poster size copy of a photograph.

Making copies

Setting your changes as a new default 12

You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by

setting them the default setting. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose your new

setting. Press OK. Repeat this step for each setting you want to change.

c After changing the last setting, press a

or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

‘Out of Memory’ message

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.

You will need to clear some jobs from the memory before you can continue.

To free up extra memory, do the following:

 Turn off Advanced Fax Operation. (See

Turning off Advanced Fax Operation on page 56.)

 Print the faxes that are in the memory.

(See Printing a fax from the memory on page 40.)

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Restoring all settings to the factory settings 12

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Chapter 12

Legal limitations 12

Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.

The following are examples of documents which should not be copied:

 Money  Bonds or other certificates of

indebtedness

 Certificates of Deposit  Armed Forces Service or Draft papers.  Passports  Postage Stamps (cancelled or

uncancelled)

 Immigration Papers  Welfare documents  Cheques or Drafts drawn by

Governmental Agencies

 Identification Documents, badges or

insignias

 Licences and Certificates of Title to motor

vehicles

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use’. Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.

Section IV

PhotoCapture Center™

Walk-Up PhotoCapture Center™ 74

Walk-Up PhotoCapture Center™ 13

Introduction 13

Even if your machine is not connected to your computer, you can print photos directly from digital camera media. Your Brother machine includes media drives (slots) for use with popular digital camera media:

CompactFlash

Stick

Memory Stick Pro™, SecureDigital™,

MultiMediaCard™ and xD-Picture Card™.

CompactFlash

Memory Stick

Memory Stick Pro™

xD-Picture Card™

 miniSD™ can be used with a miniSD™

adapter.

 Memory Stick Duo™ can be used with a

Memory Stick Duo™ adapter.

 Memory Stick Pro Duo™ can be used with

a Memory Stick Pro Duo™ adapter.

 Adapters are not included with the

machine. Contact a third party supplier for adapters.

The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.

, SmartMedia®, Memory

SmartMedia

SecureDigital™

MultiMediaCard™

PhotoCapture Center™ needs 13

Your machine is designed to be compatible with modern digital camera image files and media cards; however, please read the points below to avoid errors:

 The DPOF file on the media card must be

in a valid format. (See DPOF printing on page 78.)

 The image file extension must be .JPG

(Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

 Walk-up PhotoCapture Center™ printing

must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.)

 IBM Microdrive™ is not compatible with

the machine.

 The machine can read up to 999 files on a

media card.

 Use only Smart media cards with a 3.3v

voltage rating.

 CompactFlash  xD-Picture Card™ Type M (Large

Capacity) is supported.

Please be aware of the following:

 When printing the INDEX or IMAGE, the

PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed.

Type II is not supported.

Walk-Up PhotoCapture Center™

 Your machine is designed to read media

cards that have been formatted by a digital camera.

When a digital camera formats a media card it creates a special folder into which it copies image data. If you need to modify the image data stored on a media card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.

Getting started 13

Firmly put the card into the proper slot.

1 SecureDigital™, MultiMediaCard™

2 Memory Stick

3SmartMedia

4 xD-Picture Card™

5 CompactFlash

PhotoCapture key indications:

34 5

, Memory Stick Pro™

 PhotoCapture light is on, the media card

is properly inserted.

 PhotoCapture light is off, the media card

is not properly inserted.

 PhotoCapture light is blinking, the media

card is being read or written to.

Chapter 13

DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or

damage the card.

The machine can only read one media card at a time so do not put more than one card in the slot.

CAUTION

Entering PhotoCapture mode 13

After you insert the media card, press the

(PhotoCapture) key to illuminate it in

green and display the PhotoCapture options on the LCD.

The LCD shows:

PHOTO

View Photo(s)

Print Index Print All Photos Print Photos

OKSelect & Press

Press a or b to scroll through the PhotoCapture key options.

 View Photo(s) (See page 76.)  Print Index (See page 77.)  Print All Photos (See page 77.)  Print Photos (See page 78.)

Note

If your digital camera supports DPOF printing, see DPOF printing on page 78.

When the option you want is highlighted, press OK.

Print Images 13

View Photo(s) 13

You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.

a Make sure you have put the media card

in the proper slot. Press (PhotoCapture).

b Press a or b to choose

View Photo(s). Press OK.

c Press d or c to choose your photo.

Note

Instead of scrolling through your photos, you can use the dial pad to enter the 3digit number of the image from the index page. (See Print Index (Thumbnails) on page 77.)

d Press a to bto increase or decrease

the number of copies.

e Repeat step c and step d until you

have chosen all the photos.

Note

Press Clear to go back to the previous level.

f After you have chosen all the photos, do

one of the following:

 Press OK and change the print

setting. (See page 79.)

 If you do not want to change any

settings, press Colour Start to print.

Walk-Up PhotoCapture Center™

Print Index (Thumbnails) 13

The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on).

The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.

a Make sure you have put the media card

in the proper slot. Press (PhotoCapture).

Print All Photos 13

You can print all the photos on your media card.

a Make sure you have put the media card

in the proper slot. Press (PhotoCapture).

b Press a or b to choose

Print All Photos. Press OK.

c Enter the number of copies you want

using the dial pad.

d Do one of the following:

 Change the print setting. (See

page 79.)

 If you do not want to change any

settings, press Colour Start to print.

b Press a or b to choose Print Index.

Press OK.

c Press a or b to choose

6 Images/Line Fast or 5 Images/Line Photo.

Press OK.

5 Images/Line Photo

Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.

6 Images/Line Fast

d Press Colour Start to print.

Chapter 13

Print Photos 13

Before you can print an individual image, you have to know the image number.

a Make sure you have put the media card

in the proper slot. Press (PhotoCapture).

b Print the Index. (See Print Index

(Thumbnails) on page 77.)

c Press a or b to choose

Print Photos. Press OK.

d Enter the image number that you want to

print from the Index page (Thumbnails). Press OK.

e Repeat step d until you have entered

all the image numbers that you want to print.

Note

You can enter all the numbers at one time by using the l key for a comma or the # key for a hyphen. (For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5).

f After you have chosen all the image

numbers, press OK again.

g Enter the number of copies you want

using the dial pad.

DPOF printing 13

DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon

Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera.

If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.

When the memory card (CompactFlash SmartMedia

Pro™, SecureDigital™ MultiMediaCard™ and xD-Picture Card™) with DPOF information is put into your machine, you can print the chosen image easily.

, Memory Stick®, Memory Stick

a Make sure you have put the media card

into the proper slot. Press (PhotoCapture). The

machine will ask you if you want to use DPOF setting.

b Press 1 to choose Yes. c Do one of the following:

 Change the print settings. (See

page 79.)

 If you do not want to change any

settings, press Colour Start to print.

h Do one of the following:

 Change the print setting. (See

page 79.)

 If you do not want to change any

settings, press Colour Start to print.

Walk-Up PhotoCapture Center™

Changing print settings 13

You can change the print settings temporarily for the next printing. The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the

machine to Fax mode. (See Setting the Mode Timer on page 22.)

Note

You can save the print settings you use most often by setting them as default. (See Setting your changes as a new default on page 82.)

PHOTO

0001

Print Quality

Paper & Size Brightness Contrast Color Enhance

Photo

A4 Glossy 0 0 Off

Print Start Press

1 No of prints

(For View Photo(s)) You can see the total number of photos that will be printed. (For Print All Photos, Print Photos) You can see the number of copies of each photo that will be printed.

Menu Selections Options Page

Print Quality Normal/Photo* 80 Paper&Size Letter Glossy/ 10x15cm Glossy/ 13x18cm Glossy/

A4 Glossy*/ Letter Plain/ A4 Plain/ Letter Inkjet/ A4 Inkjet/ 10x15cm Inkjet

Brightness 80

Contrast 80

Color Enhance On/Off*

White Balance / Sharpness /

Color Density Cropping On*/Off 81 Borderless On*/Off 81 Set New Default Yes/No 82 Factory Reset Yes/No 82

Chapter 13

Increasing Print Speed or Quality 13

a Press a or b to choose

Print Quality. Press OK.

b Press a or b to choose Normal or

Photo.

Press OK.

c If you do not want to change additional

settings, press Colour Start to print.

Setting Paper Type and Size 13

a Press a or b to choose Paper&Size.

Press OK.

b Press a or b to choose the type of

paper you are using, Letter Glossy, 10x15cm Glossy, 13x18cm Glossy, A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet, A4 Inkjet or 10x15cm Inkjet.

Press OK.

d If you do not want to change additional

settings, press Colour Start to print.

Adjusting Brightness 13

a Press a or b to choose Brightness.

Press OK.

b Press d to make a darker copy or press

c to make a lighter copy.

Press OK.

c If you do not want to change additional

settings, press Colour Start to print.

Adjusting Contrast 13

You can choose the contrast setting. More contrast will make an image look sharper and more vivid.

a Press a or b to choose Contrast.

Press OK.

b Press c to increase the contrast or

press d to decrease the contrast. Press OK.

c If you chose Letter or A4, press a or b

to choose the print size. Press OK.

Example: Printed Position for A4 paper 1

10×8cm

18×13cm

13×9cm

20×15cm

15×10cm

Max. Size

c If you do not want to change additional

settings, press Colour Start to print.

Colour Enhancement 13

You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower.

a Press a or b to choose

Color Enhance. Press OK.

b Do one of the following:

 If you want to customize the White

Balance, Sharpness or Colour Density, press d or c to choose On and then go to step c.

 If you do not want to customize,

press d or c to choose Off. Press OK and then go to step f.

Walk-Up PhotoCapture Center™

c Press a or b to choose

White Balance, Sharpness or Color Density.

Press OK.

d Press d or c to adjust the degree of the

setting. Press OK.

e Do one of the following:

 If you want to customize other colour

enhancement, press a or b to choose other option.

 If you want to change other settings,

press a or b to choose Exit, and then press OK.

f If you do not want to change additional

settings, Colour Start to print.

Note

• White Balance This setting adjusts the hue of the white

areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this setting, you can correct that effect and bring the white areas back to pure white.

Cropping 13

If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped.

The factory setting is On. If you want to print the whole image, turn this setting to Off.

a Press a or b to choose Cropping.

Press OK.

b Press a or b to choose Off (or On).

Press OK.

c If you do not want to change additional

settings, press Colour Start to print.

Cropping: On

Cropping: Off 13

• Sharpness This setting enhances the detail of an

image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.

• Colour Density This setting adjusts the total amount of

colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.

Borderless 13

This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.

a Press a or b to choose Borderless.

Press OK.

b Press a or b to choose Off (or On).

Press OK.

c If you do not want to change additional

settings, press Colour Start to print.

Chapter 13

Setting your changes as a new default 13

You can save the print settings you use most often by setting them the default settings. These settings will stay until you change them again.

a Press a or b to choose your new

setting. Press OK. Repeat this step for each setting you want to change.

b After changing the last setting, press a

or b to choose Set New Default. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Restoring all settings to the factory settings 13

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press a or b to choose

Factory Reset. Press OK.

b Press 1 to choose Yes.

Scan to Card 13

Entering Scan mode 13

When you want to scan to card, press

(Scan) to illuminate it in green.

The LCD shows:

SCAN

Scan to E-mail

Scan to Image Scan to OCR Scan to File Scan to Card

OKSelect & Press

Press a or b to choose Scan to Card. press OK. If you are not connected to your computer

only the Scan to Card selection will appear on the LCD. (See Software User’s Guide for details about the other menu options.)

c Press Stop/Exit.

Walk-Up PhotoCapture Center™

How to scan to card 13

You can scan monochrome and colour documents into a media card. Monochrome documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. For colour documents the factory setting is 150 dpi Color and the default file format is PDF. For monochrome documents, the factory setting is 200x100 dpi B/W and the default file format is TIFF.

The machine automatically creates file names based on the current date. (For details, see Quick Setup Guide.) For example, the fifth image scanned on July 1, 2006 would be named 01070605.PDF. You can change the colour, quality and file name.

Quality Selectable File

Format

150 dpi Color JPEG / PDF 300 dpi Color JPEG / PDF 600 dpi Color JPEG / PDF 200x100 dpi B/W TIFF / PDF 200 dpi B/W TIFF / PDF

a Insert a SmartMedia

Memory Stick SecureDigital™, MultiMediaCard™ or xD-Picture Card™ into your machine.

Do not take out the media card while PhotoCapture is blinking to avoid damaging the card or data stored on the card.

WARNING

, CompactFlash®,

, Memory Stick Pro™,

b Load your document.

d Press a or b to choose

Scan to Card. Press OK.

e Do one of the following.

 To change the quality, go to step f.  Press Mono Start or Colour Start to

start scanning without changing additional settings.

f Press a or b to choose

150 dpi Color, 300 dpi Color, 600 dpi Color, 200x100 dpi B/W

or 200 dpi B/W. Press OK.

g Do one of the following.

 To change the file type, go to step h.  Press Mono Start or Colour Start to

start scanning without changing additional settings.

h Press a or b to choose JPEG, PDF or

TIFF.

Press OK.

Note

• If you chose colour in the resolution setting, you cannot choose TIFF.

• If you chose monochrome in the resolution setting, you cannot choose JPEG.

i Do one of the following.

 To change the file name, go to

step j.

 Press Mono Start or Colour Start to

start scanning without changing additional settings.

j The file name is set automatically

however, you can set a name of your choice using the dial pad. You can only change the first 6 digits. Press OK.

c Press (Scan).

Note

Press Clear to delete the current name.

k Press Mono Start or Colour Start.

Chapter 13

Understanding the Error Messages

Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center™, you can easily identify and troubleshoot any problems.

When an error message appears on the LCD, the machine will beep to get your attention.

 Media Error

This message will appear if you put in a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.

 No File

This message will appear if you try to access a media card in the drive (slot) that does not contain a .JPG file.

 Out of Memory

This message will appear if you are working with images that are too large for the machine's memory.

Using PhotoCapture

Center™ from your computer 13

You can access the media card that is in the media drive (slot) of the machine from your computer.

(See Chapter 7 or Chapter 12 in the Software User's Guide on the CD-ROM.)

Section V

Software V

Software and Network features 86

Software and Network features 14

The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, Printing and Scanning).

 Printing

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 Scanning

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 ControlCenter2

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 Remote Setup

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

, see Chapter 1 in the

, see Chapter 8 in the

, see Chapter 2 in the

, see Chapter 9 in the

, see Chapter 3 in the

, see Chapter 10 in the

, see Chapter 5 in the

, see Chapter 12 in the

 Network Printing

(See the Network User’s Guide on the CD-ROM.)

 Network Scanning

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

, see Chapter 4 in the

, see Chapter 11 in the

Note

See How to access the complete User’s Guide on page 3.

 Faxing from your computer

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

 PhotoCapture Center™

(For Windows Software User’s Guide on the CD-ROM.)

(For Macintosh Software User’s Guide on the CD-ROM.)

, see Chapter 6 in the

, see Chapter 8 in the

, see Chapter 7 in the

, see Chapter 12 in the

Section VI

Appendices VI

Safety and Legal 88 Troubleshooting and Routine Maintenance 95 Menu and Features 116 Specifications 130 Glossary 141

Safety and Legal A

Safety precautions A

To use the machine safely A

Please keep these instructions for later reference and read them before attempting any maintenance.

Note

If there are faxes in the machine's memory you need to print them or save them before you turn off the power and unplug the machine for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 40. To save the faxes in memory, see Transferring faxes to another fax machine on page 98 or Transferring faxes to your PC on page 98.)

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Safety and Legal

DO NOT put your hands on the edge of the machine under the scanner cover to prevent injuries.

DO NOT touch the area shaded in the illustration. Doing this may cause injury.

When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover.

WARNING

• Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

• This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.

WARNING

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following:

1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink

or washing machine, in a wet basement or near a swimming pool.

2 Avoid using this product during an electrical storm. There may be a remote risk of electric

shock from lightning.

3 DO NOT use this product to report a gas leak in the vicinity of the leak.

Brother MFC-820CW User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Approval Information and Compilation and Publication Notice

APPROVAL INFORMATION

Compilation and Publication Notice

EC Declaration of Conformity under the R & TTE Directive

Table of Contents

General I

General Information 1

Using this guide 1

Finding information 1

Symbols used in this guide 1

How to access the complete User’s Guide

To view Documentation (For Windows®) 1

How to view Documentation from the CD-ROM main menu

How to find Scanning instructions 1

How to find Network setup instructions

To view Documentation (For Macintosh®) 1

How to find Scanning instructions 1

How to find Network setup instructions

Control panel overview 1

LCD display indications 1

Basic Operations 1

About fax machines 1

Custom features 1

Do you have BT's Call minder on the phone line?

Why should there be problems? 1

How can you avoid possible problems?

Fax tones and handshake 1

ECM (Error Correction Mode) 1

Loading documents and paper 2

Loading documents 2

Using the ADF 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scanning area 2

About paper 2

Handling and using special paper

Recommended paper 2

Paper type and size for each operation 2

Paper weight, thickness and capacity 2

Paper capacity of the output paper tray

Printable area 2

Loading paper, envelopes and post cards 2

Loading paper or other media 2

Loading envelopes 2

How to load post cards 2

General setup 3

Power Save mode 3

How to put the machine into Power Save mode 3

How to take the machine out of Power Save mode 3

Receiving faxes in Power Save mode

Mode Timer 3

Setting the Mode Timer 3

Paper settings 3

Setting the Paper Type 3

Setting the Paper Size 3

Volume Settings 3

Setting the Ring Volume 3

Setting the Ring Volume from the menu

Setting the Beeper Volume 3

Automatic Daylight Savings Time

Setting the Speaker Volume

LCD display 3

Setting the LCD Contrast 3

Setting the backlight brightness 3

Setting the Dim Timer for the backlight 3

Setting the Off Timer 3

Security features 4

Memory Security 4

Setting up the password 4

Changing the Memory Security password 4

Turning Memory Security on 4

Turning Memory Security off 4