Brother FMC-665CW User Manual
USER’S GUIDE
MFC-440CN
MFC-665CW
Version C
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
Use only GENUINE brother supplies
Brother multifunction machines are designed to work ink of a particular specification and work to
a level of optimum performance when used with genuine Brother ink cartridges. Brother cannot
guarantee this optimum performance if ink or ink cartridges of other specifications are used.
Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges
with this machine or the refilling of empty cartridges with ink from other sources. If damage is
caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges
other than genuine Brother products due to the incompatibility or lack of suitability of those
products with this machine, any repairs required as a result will not be covered by the warranty.
Table of Contents
Section I General
1 General Information
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................2
Viewing Documentation...................................................................................2
Control panel overview ..........................................................................................5
LCD display screen .........................................................................................7
Basic Operations ............................................................................................. 8
2 Loading documents and paper
Loading documents ...............................................................................................9
Using the ADF ................................................................................................. 9
Using the scanner glass ................................................................................ 10
Scanning area ............................................................................................... 11
Acceptable paper and other media......................................................................11
Recommended media ...................................................................................12
Handling and using media ............................................................................. 12
Choosing the right media...............................................................................13
Loading paper, envelopes and other media ........................................................ 15
Loading paper and other media..................................................................... 15
Loading envelopes, post cards and photo paper...........................................17
Printable area ................................................................................................ 20
3 General setup
Power Save mode ...............................................................................................21
Putting your machine in Power Save mode...................................................21
Bringing your machine out of Power Save mode .......................................... 21
Power Save setting........................................................................................21
Mode Timer..........................................................................................................22
Paper settings......................................................................................................23
Paper Type .................................................................................................... 23
Paper Size ..................................................................................................... 23
Volume Settings...................................................................................................24
Ring Volume .................................................................................................. 24
Beeper Volume..............................................................................................24
Speaker Volume ............................................................................................ 24
LCD display .........................................................................................................25
LCD Contrast.................................................................................................25
Setting the backlight brightness.....................................................................25
Setting the Dim Timer for the backlight ........................................................ 26
Setting the Off Timer ..................................................................................... 26
Setting the Wallpaper .................................................................................... 26
i
4 Security features
TX Lock
(MFC-440CN only)............................................................................................27
Setting and changing the TX Lock password ................................................27
Turning the TX Lock on/off ............................................................................28
Memory Security (MFC-665CW only)..................................................................28
Setting and changing the memory security password ...................................29
Turning the memory security on/off ...............................................................29
Section II Fax
5 Sending a fax
Entering Fax mode ..............................................................................................32
Faxing from the ADF ....................................................................................32
Faxing from the scanner glass ......................................................................33
Faxing Letter size documents from the scanner glass ..................................33
Colour fax transmission .................................................................................33
Cancelling a fax in progress ..........................................................................33
Broadcasting (Monochrome only)........................................................................34
Cancelling a Broadcast in progress...............................................................35
Additional sending operations..............................................................................35
Sending faxes using multiple settings ...........................................................35
Contrast .........................................................................................................36
Changing fax resolution .................................................................................36
Dual access (Monochrome only) ...................................................................37
Real time transmission ..................................................................................37
Overseas Mode .............................................................................................37
Delayed Faxing (Monochrome only).............................................................. 37
Delayed Batch Transmission (Monochrome only) .........................................38
Checking and cancelling waiting jobs............................................................38
Setting your changes as a new default..........................................................38
Restoring all settings to the factory settings ..................................................39
Sending a fax manually ................................................................................. 39
Sending a fax at the end of a conversation ...................................................39
Out of Memory message ...............................................................................39
6 Receiving a Fax
Receive modes ....................................................................................................40
Choosing the Receive Mode .........................................................................40
Using receive modes ...........................................................................................42
Fax only .........................................................................................................42
Fax/Tel...........................................................................................................42
Manual...........................................................................................................42
TAD (Message Center) (MFC–665CW only) .................................................42
External TAD (MFC-440CN only) ..................................................................42
Receive mode settings ........................................................................................43
Ring Delay .....................................................................................................43
F/T Ring Time (Fax/Tel mode only)...............................................................43
ii
Fax Detect ..................................................................................................... 44
Additional receiving operations............................................................................ 45
Printing a reduced incoming fax ....................................................................45
Receiving faxes into memory ........................................................................ 45
Receiving a fax at the end of a conversation (MFC-665CW only).................46
Printing a fax from the memory ..................................................................... 46
7 Telephone Services and External devices
Voice operations ..................................................................................................47
Making a telephone call (MFC-665CW only).................................................47
Answering calls with the Speaker Phone (MFC-665CW only) ......................47
Hold (MFC-665CW only) ............................................................................... 47
Tone or Pulse ................................................................................................ 47
Fax/Tel mode ................................................................................................48
Fax/Tel mode in Power Save condition .........................................................48
Phone line services..............................................................................................48
Do you have Voice Mail? ............................................................................... 48
Telephone Service (MFC-665CW only)...............................................................49
Caller ID (Caller IDentification) (not available in certain area).......................49
Advantages of Caller ID.................................................................................49
Setup Method ................................................................................................ 49
Caller ID feature ............................................................................................ 50
Viewing Caller ID List ....................................................................................50
Connecting an external TAD (telephone answering device)................................51
Connections...................................................................................................52
Recording outgoing message (OGM) on an external TAD............................52
Multi-line connections (PBX) .........................................................................52
External and extension phones ...........................................................................53
Connecting an external or extension telephone ............................................ 53
Operation from extension telephones............................................................53
Using a cordless external telephone ............................................................. 53
Using remote codes.......................................................................................53
8 Dialling and storing numbers
How to Dial ..........................................................................................................55
Manual dialling...............................................................................................55
Speed-Dialling ............................................................................................... 55
Search ...........................................................................................................55
Fax Redial ..................................................................................................... 56
Outgoing Call.................................................................................................56
Caller ID history ............................................................................................. 57
Storing numbers ..................................................................................................57
Storing a pause ............................................................................................. 57
Storing Speed-Dial numbers ......................................................................... 57
Changing Speed-Dial names or numbers .....................................................59
Setting up groups for broadcasting................................................................60
Combining Quick-Dial numbers.....................................................................61
9 Digital TAD (MFC-665CW only)
iii
TAD-Mode for internal TAD ................................................................................. 63
Setting up the TAD ........................................................................................63
Outgoing message (OGM) ............................................................................63
Fax/Tel OGM ................................................................................................. 64
Activating TAD mode..................................................................................... 64
Managing your messages....................................................................................65
Message indicator .........................................................................................65
Playing voice messages ................................................................................65
Erasing incoming messages..........................................................................65
Additional TAD operations ...................................................................................66
Setting maximum time for incoming messages ............................................. 66
Setting toll saver ............................................................................................66
ICM Recording Monitor..................................................................................66
Recording a conversation ..............................................................................67
10 Advanced fax operations (Monochrome only)
Fax Forwarding....................................................................................................68
Fax Storage ......................................................................................................... 69
Fax Preview (MFC-665CW only) .........................................................................69
Setting Fax Preview.......................................................................................69
How to preview a fax .....................................................................................70
How to delete all faxes in the list ...................................................................70
How to print all faxes in the list ...................................................................... 70
PC Fax Receive...................................................................................................71
Changing the destination PC.........................................................................72
Turning off Advanced Fax Operations .................................................................72
Changing Advanced Fax Operations...................................................................73
Remote Retrieval .................................................................................................73
Setting a Remote Access Code.....................................................................73
Using your Remote Access Code..................................................................74
Remote Fax commands ................................................................................75
Retrieving fax messages ...............................................................................77
Changing your Fax Forwarding number ........................................................77
11 Printing Reports
Fax reports...........................................................................................................78
Transmission Verification Report...................................................................78
Fax Journal (activity report) ...........................................................................78
Reports ................................................................................................................79
How to print a report ......................................................................................79
12 Polling
Polling overview...................................................................................................80
Polling receive .....................................................................................................80
Setup to receive polling .................................................................................80
Setup to receive polling with secure code .....................................................80
Setup to receive delayed polling....................................................................81
Sequential polling (Monochrome only) ..........................................................81
Polled transmit (Monochrome only) ..................................................................... 82
iv
Setup for polled transmit................................................................................82
Setup for polled transmit with secure code....................................................82
Section III Copy
13 Making copies
How to copy ......................................................................................................... 84
Entering Copy mode......................................................................................84
Making a single copy ..................................................................................... 84
Making multiple copies .................................................................................. 85
Stop copying..................................................................................................85
Copy settings .......................................................................................................85
Changing copy speed and quality .................................................................85
Enlarging or reducing the image copied ........................................................ 86
Making N in 1 copies or a poster (page layout) ............................................ 86
Sorting copies using the ADF........................................................................ 87
Adjusting Brightness, Contrast and Colour....................................................88
Paper Options................................................................................................89
Setting your changes as a new default..........................................................89
Restoring all settings to the factory settings .................................................. 89
‘Out of Memory’ message....................................................................................90
Section IV Direct Photo Printing
14 Printing photos from a memory card
PhotoCapture Center™ Operations..................................................................... 92
Printing from a memory card without a PC.................................................... 92
Scanning to a memory card without a PC ..................................................... 92
Using PhotoCapture Center™ from your computer.......................................92
Using memory cards...................................................................................... 92
Memory card folder structure......................................................................... 92
Getting started .....................................................................................................93
Entering PhotoCapture mode ........................................................................94
Print Images.........................................................................................................94
View Photo(s) ................................................................................................ 94
Print Index (Thumbnails) ............................................................................... 95
Print All Photos .............................................................................................. 95
Print Photos ................................................................................................... 96
DPOF printing................................................................................................96
PhotoCapture Center™ print settings.................................................................. 97
Print Quality ................................................................................................... 98
Paper options ................................................................................................ 98
Adjusting Brightness, Contrast and Colour....................................................99
Cropping ...................................................................................................... 100
Borderless printing.......................................................................................100
Setting your changes as a new default........................................................100
Restoring all the settings to factory settings ................................................ 100
v
Scan to Card .....................................................................................................101
Entering Scan mode ....................................................................................101
How to scan to card.....................................................................................101
Understanding the Error Messages ...................................................................102
15 Printing photos from a camera with PictBridge
Before Using PictBridge.....................................................................................103
PictBridge requirements .............................................................................. 103
Using PictBridge ................................................................................................103
Setting your digital camera ..........................................................................103
Printing Images..................................................................................................104
DPOF printing..............................................................................................104
Understanding the Error Messages ...................................................................104
Section V Software
16 Software and Network features
Section VI Appendixes
A Safety and Legal
Choosing a location ...........................................................................................108
To use the machine safely.................................................................................109
IMPORTANT-For Your Safety ........................................................................... 112
Disconnect device .......................................................................................112
LAN connection .................................................................................................113
Important Information.........................................................................................114
Important Safety Instructions.......................................................................114
IMPORTANT NOTICE .................................................................................115
Legal limitations for copying ..............................................................................116
Trademarks........................................................................................................117
B Troubleshooting and Routine Maintenance
Troubleshooting ................................................................................................118
If you are having difficulty with your machine ..............................................118
Error messages .................................................................................................124
Transferring your faxes or Fax Journal report .............................................127
Document jam ............................................................................................128
Printer jam or paper jam ..............................................................................129
Dial Tone detection......................................................................................130
Phone line interference................................................................................131
Routine maintenance.........................................................................................131
Replacing the ink cartridges ........................................................................131
Cleaning the outside of the machine ...........................................................133
Cleaning the scanner...................................................................................134
vi
Cleaning the machine printer platen............................................................ 135
Cleaning the paper pick-up roller.................................................................135
Cleaning the print head ...............................................................................136
Checking the print quality ............................................................................136
Checking the printing alignment ..................................................................137
Checking the ink volume .............................................................................138
Uninstalling the handset and handset cradle (MFC-665CW only)...............138
Machine Information .......................................................................................... 139
Checking the serial number......................................................................... 139
Packing and shipping the machine.................................................................... 139
C Menu and Features
On-screen programming.................................................................................... 142
Memory storage...........................................................................................142
Menu keys .........................................................................................................142
Menu table...................................................................................................143
Entering Text ............................................................................................... 158
D Specifications
General.............................................................................................................. 159
Print media.........................................................................................................161
Fax.....................................................................................................................162
Digital TAD (MFC-665CW only)......................................................................... 163
Copy ..................................................................................................................164
PhotoCapture Center™ .....................................................................................165
PictBridge ..........................................................................................................165
Scanner .............................................................................................................166
Printer ................................................................................................................167
Interfaces...........................................................................................................168
Computer requirements .....................................................................................169
Consumable items .............................................................................................170
Network (LAN) ...................................................................................................171
E Glossary
F Index
vii
viii
Section I
General I
General Information 2
Loading documents and paper 9
General setup 21
Security features 27
1
General Information 1
Using the documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide
that are on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
®
) 1
1
2
General Information
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
Note
If this window does not appear, use
®
Windows
program from the root directory of the
Brother CD-ROM.
Explorer to run the setup.exe
d Click User’s Guide to view the
Software User’s Guide and Network
User’s Guide in HTML format.
How to find Network setup instructions (MFC-665CW only)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
1
1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Windows
Professional and Windows
ControlCenter3
(For Windows
Professional and Windows
Network Scanning
®
98/98SE/Me/2000
®
XP)
®
98/98SE/Me/2000
®
XP)
3
Chapter 1
Viewing Documentation
(For Macintosh
a Turn on your Macintosh
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
®
) 1
®
. Insert the
b Double-click the Documentation icon.
c Double-click your language folder.
d Double-click the top page file to view the
Software User's Guide and Network
User's Guide in HTML format.
How to find Network setup instructions (MFC-665CW only)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
1
e Click the documentation you want to
read.
Software User’s Guide
Network User’s Guide
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Mac OS
ControlCenter2
(For Mac OS
Network Scanning
(For Mac OS
®
X 10.2.4 or greater)
®
X 10.2.4 or greater)
®
X 10.2.4 or greater)
4
General Information
Control panel overview 1
MFC-440CN 1
978
1345
MFC-665CW 1
2
910 7811
6
6
1
13
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
112 3 4 5
2
5
Chapter 1
1 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
2 Fax and telephone keys
Search/Speed Dial (MFC-440CN only)
Lets you look up and dial numbers that are
stored in the memory.
Redial/Pause
Redials from the last 30 numbers called. It
also inserts a pause when programming
quick dial numbers.
Hook (MFC-440CN only)
Press before dialling if you want to make
sure a fax machine will answer, and then
press Mono Start or Colour Start.
Also, press this key after picking up the
handset of an external telephone during the
F/T double/pseudo-ring.
Hold (MFC-665CW only)
Lets you place calls on hold.
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
PhotoCapture
Lets you access PhotoCapture Center™
mode.
4 Menu keys:
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
a Search/Speed Dial (MFC-665CW only)
Lets you look up and dial numbers that are
stored in the memory.
d or c
Press to scroll backward or forward to a
menu selection.
a or b
Press to scroll through the menus and
options.
Menu
Access the main menu.
OK
Selects a setting.
Clear/Back
Press to cancel the current setting.
5 Start keys:
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or
monochrome, depending on the scanning
setting in the ControlCenter software).
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
6 Power Save
Lets you put the machine into Power Save
mode.
Mono Start
7 Stop/Exit
Stops an operation or exits from a menu.
6
General Information
8 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
9 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 Fax Preview (MFC-665CW only)
Lets you preview incoming faxes on the LCD.
11 TAD keys (MFC-665CW only):
MC On/Off
Turns the Telephone Answering Device
(TAD) on or off. It will also flash if you have
new messages.
Play/Record
Plays voice messages stored in the
memory. Will also let you record telephone
calls.
Erase
Deletes voice messages.
12 Speaker Phone (MFC-665CW only)
Turns the speaker phone on or off.
13 Microphone (MFC-665CW only)
Picks up your voice when you speak to another
party using Speaker Phone.
LCD display screen 1
The LCD shows the current machine status
when the machine is idle.
1
3
2 4 5
1 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD) (MFC-440CN only)
MC (Msg Ctr) (MFC-665CW only)
Mnl (Manual)
2 Fax in memory
Shows how many received faxes are in the
memory.
3 Voice message in memory (MFC-665CW
only)
Shows how many received voice messages
are in the memory.
4 Memory Status
Lets you see the available memory in the
machine.
5 Wireless Status (MFC-665CW only)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
6
1
0Max
6 Ink indicator
Lets you see the available ink volume.
7
Chapter 1
Basic Operations 1
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
a Press Menu.
b Press a or b to choose
General Setup.
MENU
General Setup
Fax
LAN
Print Reports
Machine Info.
OKSelect & Press
Press OK.
c Press a or b to choose Mode Timer.
MENU
General Setup
Mode Timer 2 Mins
Paper Type
Paper Size
Volume
Select & Press
Plain Pap
A4
OK
d Press a or b to choose 30 Secs.
MENU
Mode Timer
30 Secs
1 Min
2 Mins
5 Mins
OKSelect & Press
Press OK.
You can see the current setting on the
LCD:
MENU
General Setup
Mode Timer
Paper Type
Paper Size
Volume
30
Secs
Plain Pap
A4
OKSelect & Press
e Press Stop/Exit.
8
Press OK.
2
Loading documents and paper 2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass (Flatbed).
Using the ADF 2
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 80 gsm
(20 lb) paper and always fan the pages
before putting them in the ADF.
Recommended environment 2
Temperature: 20 to 30° C (68 to 86° F)
Humidity: 50% to 70%
Paper: 80 gsm A4 (20 lb LTR)
Document Sizes Supported 2
Length: 148 to 355.6 mm
(5.8 to 14 in.)
Width: 148 to 215.9 mm
(5.8 to 8.5 in.)
Weight: 64to90gsm (17to24lb)
How to load documents 2
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric with ADF. Instead use scanner glass
(Flatbed).
Make sure documents written with ink are
CAUTION
completely dry.
a Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
b Adjust the paper guides to fit the width of
your documents.
c Unfold the ADF Document Output
Support Flap (1).
2
1
9
Chapter 2
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported 2
Length: Up to 297 mm (11.7 in.)
Width: Up to 215.9 mm (8.5 in.)
Weight: Up to 2 kg (4.4 lb)
c Close the document cover.
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
CAUTION
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
10
Loading documents and paper
Scanning area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
Letter or A4 paper.
3
1
Usage Document
Size
Fax Letter 3 mm
A4 3 mm
Copy Letter 3 mm
A4 3 mm
Scan Letter 3 mm
A4 3 mm
Top (1)
Bottom (2)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
(0.12 in.)
4
2
Left (3)
Right (4)
4 mm
(0.16 in.)
1 mm
(0.04 in.)
3 mm
(0.12 in.)
3 mm
(0.12 in.)
3 mm
(0.12 in.)
0 mm
(0 in.)
Acceptable paper and other media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (see
Paper Type on page 23).
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
2
11
Chapter 2
Recommended media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommended testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A4 Plain BP60PA
A4 Glossy Photo BP61GLA
A4 Inkjet (Matte) BP60MA
10×15 cm Glossy Photo BP61GLP
Handling and using media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1 2 mm (0.08 in.) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper tray
Up to 50 sheets of 20 lb Letter or 80 gsm A4
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
2
12
Loading documents and paper
Choosing the right media 2
Paper type and size for each operation for paper tray 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – – Yes
Post Card 1
Post Card 2
(Double)
Envelopes C5
Envelope
DL
Envelope
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4
Envelope
Transparencies
Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
162 × 229 mm (6.4 × 9 in.) – – – Yes
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Printer
2
13
Chapter 2
Paper weight, thickness and capacity 2
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper 64 to 120 gsm (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.)
Inkjet Paper 64 to 200 gsm (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20
Glossy Paper Up to 220 gsm (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) 20
Cards Photo Card Up to 240 gsm (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.)
Index Card Up to 120 gsm (Up to 32 lb) Up to 0.15 mm (Up to 0.006 in.) 30
Post Card Up to 200 gsm (Up to 53 lb) Up to 0.23 mm (Up to 0.01 in.) 30
Envelopes 75 to 95 gsm (20 to 25 lb) Up to 0.52 mm (Up to 0.02 in.) 10
Transparencies – – 10
1
Up to 50 sheets for Legal size paper 80 gsm (20 lb).
Up to 100 sheets of 80 gsm (20 lb) paper.
2
For Photo 10×15cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 18.)
100
20
1
2
14
Loading documents and paper
Loading paper, envelopes and other media 2
Loading paper and other media 2
Note
To print on Photo 10×15cm or Photo L
paper, you must use the photo paper tray.
(See Loading photo paper on page 18.)
a If the paper support flap is open, close it
and then pull the paper tray completely
out of the machine.
lift the output paper tray cover (1).
b Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
1
2
c Fan the stack of paper well to avoid
paper jams and misfeeds.
2
1
Note
Always make sure that the paper is not
curled.
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
15
Chapter 2
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
e Gently adjust the paper side guides with
both hands and the paper length guide
to the paper.
Make sure the paper side guides touch
the sides of the paper.
f Close the output paper tray cover.
g Slowly push the paper tray completely
into the machine.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
16
Note
Do not use the paper support flap for
Legal paper.
Loading documents and paper
Loading envelopes, post cards and photo paper 2
Loading envelopes 2
Use envelopes that weigh from 75 to
95 gsm (20 to 25 lb).
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
CAUTION
• If they are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
How to load envelopes and post cards2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
2
Note
If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper
tray at a time.
Glue Double flap
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
1
2
17
Chapter 2
If you have problems when printing on
envelopes, try the following suggestions:
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
c Adjust the size and margin in your
application.
Loading photo paper 2
2
Use the photo paper tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 10×15cm and photo L
size paper. You can leave paper in the
standard paper tray when using the photo
paper tray.
a Press the tray release button with your
left thumb and push the photo paper tray
(the top part of the tray) backward until it
clicks into the photo printing position.
1
18
1 Photo Paper Tray
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
1
2
Loading documents and paper
c Put the photo paper into the photo paper
tray and gently adjust the paper side
guides to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled.
d When you have finished printing photos
return the photo paper tray to the normal
printing position.
Press the photo paper tray release
button with your left thumb and pull the
photo paper tray forward until it clicks.
Removing small printouts from the machine
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
2
2
19
Chapter 2
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Cut Sheet Paper Envelopes
3
4
1
3
1
4
2
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)
Envelopes 12 mm (0.47 in.) 24 mm (0.95 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)
2
Note
The Borderless feature is not available for envelopes.
20
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