Brother FMC-665CW User Manual

Download

USER’S GUIDE

MFC-440CN MFC-665CW

Version C

Approval Information and Compilation and Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Use only GENUINE brother supplies

Brother multifunction machines are designed to work ink of a particular specification and work to a level of optimum performance when used with genuine Brother ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges with this machine or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result will not be covered by the warranty.

Section I General

1 General Information

Using the documentation .......................................................................................2

Symbols and conventions used in the documentation .................................... 2

Accessing the Software User’s Guide and Network User’s Guide ........................2

Viewing Documentation...................................................................................2

Control panel overview ..........................................................................................5

LCD display screen .........................................................................................7

Basic Operations ............................................................................................. 8

2 Loading documents and paper

Loading documents ...............................................................................................9

Using the ADF ................................................................................................. 9

Using the scanner glass ................................................................................ 10

Scanning area ............................................................................................... 11

Acceptable paper and other media......................................................................11

Recommended media ...................................................................................12

Handling and using media ............................................................................. 12

Choosing the right media...............................................................................13

Loading paper, envelopes and other media ........................................................ 15

Loading paper and other media..................................................................... 15

Loading envelopes, post cards and photo paper...........................................17

Printable area ................................................................................................ 20

3 General setup

Power Save mode ...............................................................................................21

Putting your machine in Power Save mode...................................................21

Bringing your machine out of Power Save mode .......................................... 21

Power Save setting........................................................................................21

Mode Timer..........................................................................................................22

Paper settings......................................................................................................23

Paper Type .................................................................................................... 23

Paper Size ..................................................................................................... 23

Volume Settings...................................................................................................24

Ring Volume .................................................................................................. 24

Beeper Volume..............................................................................................24

Speaker Volume ............................................................................................ 24

LCD display .........................................................................................................25

LCD Contrast.................................................................................................25

Setting the backlight brightness.....................................................................25

Setting the Dim Timer for the backlight ........................................................ 26

Setting the Off Timer ..................................................................................... 26

Setting the Wallpaper .................................................................................... 26

4 Security features

TX Lock

(MFC-440CN only)............................................................................................27

Setting and changing the TX Lock password ................................................27

Turning the TX Lock on/off ............................................................................28

Memory Security (MFC-665CW only)..................................................................28

Setting and changing the memory security password ...................................29

Turning the memory security on/off ...............................................................29

Section II Fax

5 Sending a fax

Entering Fax mode ..............................................................................................32

Faxing from the ADF ....................................................................................32

Faxing from the scanner glass ......................................................................33

Faxing Letter size documents from the scanner glass ..................................33

Colour fax transmission .................................................................................33

Cancelling a fax in progress ..........................................................................33

Broadcasting (Monochrome only)........................................................................34

Cancelling a Broadcast in progress...............................................................35

Additional sending operations..............................................................................35

Sending faxes using multiple settings ...........................................................35

Contrast .........................................................................................................36

Changing fax resolution .................................................................................36

Dual access (Monochrome only) ...................................................................37

Real time transmission ..................................................................................37

Overseas Mode .............................................................................................37

Delayed Faxing (Monochrome only).............................................................. 37

Delayed Batch Transmission (Monochrome only) .........................................38

Checking and cancelling waiting jobs............................................................38

Setting your changes as a new default..........................................................38

Restoring all settings to the factory settings ..................................................39

Sending a fax manually ................................................................................. 39

Sending a fax at the end of a conversation ...................................................39

Out of Memory message ...............................................................................39

6 Receiving a Fax

Receive modes ....................................................................................................40

Choosing the Receive Mode .........................................................................40

Using receive modes ...........................................................................................42

Fax only .........................................................................................................42

Fax/Tel...........................................................................................................42

Manual...........................................................................................................42

TAD (Message Center) (MFC–665CW only) .................................................42

External TAD (MFC-440CN only) ..................................................................42

Receive mode settings ........................................................................................43

Ring Delay .....................................................................................................43

F/T Ring Time (Fax/Tel mode only)...............................................................43

Fax Detect ..................................................................................................... 44

Additional receiving operations............................................................................ 45

Printing a reduced incoming fax ....................................................................45

Receiving faxes into memory ........................................................................ 45

Receiving a fax at the end of a conversation (MFC-665CW only).................46

Printing a fax from the memory ..................................................................... 46

7 Telephone Services and External devices

Voice operations ..................................................................................................47

Making a telephone call (MFC-665CW only).................................................47

Answering calls with the Speaker Phone (MFC-665CW only) ......................47

Hold (MFC-665CW only) ............................................................................... 47

Tone or Pulse ................................................................................................ 47

Fax/Tel mode ................................................................................................48

Fax/Tel mode in Power Save condition .........................................................48

Phone line services..............................................................................................48

Do you have Voice Mail? ............................................................................... 48

Telephone Service (MFC-665CW only)...............................................................49

Caller ID (Caller IDentification) (not available in certain area).......................49

Advantages of Caller ID.................................................................................49

Setup Method ................................................................................................ 49

Caller ID feature ............................................................................................ 50

Viewing Caller ID List ....................................................................................50

Connecting an external TAD (telephone answering device)................................51

Connections...................................................................................................52

Recording outgoing message (OGM) on an external TAD............................52

Multi-line connections (PBX) .........................................................................52

External and extension phones ...........................................................................53

Connecting an external or extension telephone ............................................ 53

Operation from extension telephones............................................................53

Using a cordless external telephone ............................................................. 53

Using remote codes.......................................................................................53

8 Dialling and storing numbers

How to Dial ..........................................................................................................55

Manual dialling...............................................................................................55

Speed-Dialling ............................................................................................... 55

Search ...........................................................................................................55

Fax Redial ..................................................................................................... 56

Outgoing Call.................................................................................................56

Caller ID history ............................................................................................. 57

Storing numbers ..................................................................................................57

Storing a pause ............................................................................................. 57

Storing Speed-Dial numbers ......................................................................... 57

Changing Speed-Dial names or numbers .....................................................59

Setting up groups for broadcasting................................................................60

Combining Quick-Dial numbers.....................................................................61

9 Digital TAD (MFC-665CW only)

iii

TAD-Mode for internal TAD ................................................................................. 63

Setting up the TAD ........................................................................................63

Outgoing message (OGM) ............................................................................63

Fax/Tel OGM ................................................................................................. 64

Activating TAD mode..................................................................................... 64

Managing your messages....................................................................................65

Message indicator .........................................................................................65

Playing voice messages ................................................................................65

Erasing incoming messages..........................................................................65

Additional TAD operations ...................................................................................66

Setting maximum time for incoming messages ............................................. 66

Setting toll saver ............................................................................................66

ICM Recording Monitor..................................................................................66

Recording a conversation ..............................................................................67

10 Advanced fax operations (Monochrome only)

Fax Forwarding....................................................................................................68

Fax Storage ......................................................................................................... 69

Fax Preview (MFC-665CW only) .........................................................................69

Setting Fax Preview.......................................................................................69

How to preview a fax .....................................................................................70

How to delete all faxes in the list ...................................................................70

How to print all faxes in the list ...................................................................... 70

PC Fax Receive...................................................................................................71

Changing the destination PC.........................................................................72

Turning off Advanced Fax Operations .................................................................72

Changing Advanced Fax Operations...................................................................73

Remote Retrieval .................................................................................................73

Setting a Remote Access Code.....................................................................73

Using your Remote Access Code..................................................................74

Remote Fax commands ................................................................................75

Retrieving fax messages ...............................................................................77

Changing your Fax Forwarding number ........................................................77

11 Printing Reports

Fax reports...........................................................................................................78

Transmission Verification Report...................................................................78

Fax Journal (activity report) ...........................................................................78

Reports ................................................................................................................79

How to print a report ......................................................................................79

12 Polling

Polling overview...................................................................................................80

Polling receive .....................................................................................................80

Setup to receive polling .................................................................................80

Setup to receive polling with secure code .....................................................80

Setup to receive delayed polling....................................................................81

Sequential polling (Monochrome only) ..........................................................81

Polled transmit (Monochrome only) ..................................................................... 82

Setup for polled transmit................................................................................82

Setup for polled transmit with secure code....................................................82

Section III Copy

13 Making copies

How to copy ......................................................................................................... 84

Entering Copy mode......................................................................................84

Making a single copy ..................................................................................... 84

Making multiple copies .................................................................................. 85

Stop copying..................................................................................................85

Copy settings .......................................................................................................85

Changing copy speed and quality .................................................................85

Enlarging or reducing the image copied ........................................................ 86

Making N in 1 copies or a poster (page layout) ............................................ 86

Sorting copies using the ADF........................................................................ 87

Adjusting Brightness, Contrast and Colour....................................................88

Paper Options................................................................................................89

Setting your changes as a new default..........................................................89

Restoring all settings to the factory settings .................................................. 89

‘Out of Memory’ message....................................................................................90

Section IV Direct Photo Printing

14 Printing photos from a memory card

PhotoCapture Center™ Operations..................................................................... 92

Printing from a memory card without a PC.................................................... 92

Scanning to a memory card without a PC ..................................................... 92

Using PhotoCapture Center™ from your computer.......................................92

Using memory cards...................................................................................... 92

Memory card folder structure......................................................................... 92

Getting started .....................................................................................................93

Entering PhotoCapture mode ........................................................................94

Print Images.........................................................................................................94

View Photo(s) ................................................................................................ 94

Print Index (Thumbnails) ............................................................................... 95

Print All Photos .............................................................................................. 95

Print Photos ................................................................................................... 96

DPOF printing................................................................................................96

PhotoCapture Center™ print settings.................................................................. 97

Print Quality ................................................................................................... 98

Paper options ................................................................................................ 98

Adjusting Brightness, Contrast and Colour....................................................99

Cropping ...................................................................................................... 100

Borderless printing.......................................................................................100

Setting your changes as a new default........................................................100

Restoring all the settings to factory settings ................................................ 100

Scan to Card .....................................................................................................101

Entering Scan mode ....................................................................................101

How to scan to card.....................................................................................101

Understanding the Error Messages ...................................................................102

15 Printing photos from a camera with PictBridge

Before Using PictBridge.....................................................................................103

PictBridge requirements .............................................................................. 103

Using PictBridge ................................................................................................103

Setting your digital camera ..........................................................................103

Printing Images..................................................................................................104

DPOF printing..............................................................................................104

Understanding the Error Messages ...................................................................104

Section V Software

16 Software and Network features

Section VI Appendixes

A Safety and Legal

Choosing a location ...........................................................................................108

To use the machine safely.................................................................................109

IMPORTANT-For Your Safety ........................................................................... 112

Disconnect device .......................................................................................112

LAN connection .................................................................................................113

Important Information.........................................................................................114

Important Safety Instructions.......................................................................114

IMPORTANT NOTICE .................................................................................115

Legal limitations for copying ..............................................................................116

Trademarks........................................................................................................117

B Troubleshooting and Routine Maintenance

Troubleshooting ................................................................................................118

If you are having difficulty with your machine ..............................................118

Error messages .................................................................................................124

Transferring your faxes or Fax Journal report .............................................127

Document jam ............................................................................................128

Printer jam or paper jam ..............................................................................129

Dial Tone detection......................................................................................130

Phone line interference................................................................................131

Routine maintenance.........................................................................................131

Replacing the ink cartridges ........................................................................131

Cleaning the outside of the machine ...........................................................133

Cleaning the scanner...................................................................................134

Cleaning the machine printer platen............................................................ 135

Cleaning the paper pick-up roller.................................................................135

Cleaning the print head ...............................................................................136

Checking the print quality ............................................................................136

Checking the printing alignment ..................................................................137

Checking the ink volume .............................................................................138

Uninstalling the handset and handset cradle (MFC-665CW only)...............138

Machine Information .......................................................................................... 139

Checking the serial number......................................................................... 139

Packing and shipping the machine.................................................................... 139

C Menu and Features

On-screen programming.................................................................................... 142

Memory storage...........................................................................................142

Menu keys .........................................................................................................142

Menu table...................................................................................................143

Entering Text ............................................................................................... 158

D Specifications

General.............................................................................................................. 159

Print media.........................................................................................................161

Fax.....................................................................................................................162

Digital TAD (MFC-665CW only)......................................................................... 163

Copy ..................................................................................................................164

PhotoCapture Center™ .....................................................................................165

PictBridge ..........................................................................................................165

Scanner .............................................................................................................166

Printer ................................................................................................................167

Interfaces...........................................................................................................168

Computer requirements .....................................................................................169

Consumable items .............................................................................................170

Network (LAN) ...................................................................................................171

E Glossary

F Index

vii

viii

Section I

General I

General Information 2 Loading documents and paper 9 General setup 21 Security features 27

General Information 1

Using the documentation 1

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific

keys on the machine’s control panel.

Italics Italicized typeface emphasizes

an important point or refers you to a related topic.

Courier New

Text in the Courier New font identifies messages on the LCD of the machine.

Warnings tell you what to do to prevent possible personal injury.

Electrical Hazard icons alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Accessing the Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation (For Windows

To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guide.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

b If the model name screen appears, click

your model name.

) 1

General Information

c If the language screen appears, click

your language. The CD-ROM main menu will appear.

Note

If this window does not appear, use

Windows program from the root directory of the Brother CD-ROM.

Explorer to run the setup.exe

d Click User’s Guide to view the

Software User’s Guide and Network User’s Guide in HTML format.

How to find Network setup instructions (MFC-665CW only)

Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see the Network User’s Guide on the CD-ROM.

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Windows Professional and Windows

 ControlCenter3

(For Windows Professional and Windows

 Network Scanning

98/98SE/Me/2000

XP)

98/98SE/Me/2000

XP)

Chapter 1

Viewing Documentation (For Macintosh

a Turn on your Macintosh

Brother CD-ROM into your CD-ROM drive. The following window will appear.

) 1

. Insert the

b Double-click the Documentation icon. c Double-click your language folder. d Double-click the top page file to view the

Software User's Guide and Network User's Guide in HTML format.

How to find Network setup instructions (MFC-665CW only)

e Click the documentation you want to

read.

 Software User’s Guide  Network User’s Guide

How to find Scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User’s Guide

 Scanning

(For Mac OS

 ControlCenter2

(For Mac OS

 Network Scanning

(For Mac OS

X 10.2.4 or greater)

General Information

Control panel overview 1

MFC-440CN 1

978

1345

MFC-665CW 1

910 7811

Note

Most of the illustrations in this User’s Guide show the MFC-440CN.

112 3 4 5

Chapter 1

1 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.

2 Fax and telephone keys

 Search/Speed Dial (MFC-440CN only)

Lets you look up and dial numbers that are stored in the memory.

 Redial/Pause

Redials from the last 30 numbers called. It also inserts a pause when programming quick dial numbers.

 Hook (MFC-440CN only)

Press before dialling if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start.

Also, press this key after picking up the handset of an external telephone during the F/T double/pseudo-ring.

 Hold (MFC-665CW only)

Lets you place calls on hold.

3 Mode keys:

 Fax

Lets you access Fax mode.

 Scan

Lets you access Scan mode.

 Copy

Lets you access Copy mode.

 PhotoCapture

Lets you access PhotoCapture Center™ mode.

4 Menu keys:

 Volume keys

d c

In Fax mode, you can press these keys to adjust the ring volume.

 a Search/Speed Dial (MFC-665CW only)

Lets you look up and dial numbers that are stored in the memory.

 d or c

Press to scroll backward or forward to a menu selection.

 a or b

Press to scroll through the menus and options.

 Menu

Access the main menu.

 OK

Selects a setting.

 Clear/Back

Press to cancel the current setting.

5 Start keys:

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or monochrome, depending on the scanning setting in the ControlCenter software).



Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).

6 Power Save

Lets you put the machine into Power Save mode.

Mono Start

7 Stop/Exit

Stops an operation or exits from a menu.

General Information

8 LCD (liquid crystal display)

Displays messages on the screen to help you set up and use your machine.

Also, you can adjust the angle of the LCD display by lifting it.

9 Ink Management

Lets you clean the print head, check the print quality, and check the available ink volume.

10 Fax Preview (MFC-665CW only)

Lets you preview incoming faxes on the LCD.

11 TAD keys (MFC-665CW only):

 MC On/Off

Turns the Telephone Answering Device (TAD) on or off. It will also flash if you have new messages.

 Play/Record

Plays voice messages stored in the memory. Will also let you record telephone calls.

 Erase

Deletes voice messages.

12 Speaker Phone (MFC-665CW only)

Turns the speaker phone on or off.

13 Microphone (MFC-665CW only)

Picks up your voice when you speak to another party using Speaker Phone.

LCD display screen 1

The LCD shows the current machine status when the machine is idle.

2 4 5

1 Current Receive Mode

Lets you see the current receive mode.

 Fax (Fax only)  F/T (Fax/Tel)  TAD (External TAD) (MFC-440CN only)  MC (Msg Ctr) (MFC-665CW only)  Mnl (Manual)

2 Fax in memory

Shows how many received faxes are in the memory.

3 Voice message in memory (MFC-665CW

only)

Shows how many received voice messages are in the memory.

4 Memory Status

Lets you see the available memory in the machine.

5 Wireless Status (MFC-665CW only)

A four level indicator shows the current wireless signal strength if you are using a wireless connection.

0Max

6 Ink indicator

Lets you see the available ink volume.

Chapter 1

Basic Operations 1

The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds.

a Press Menu. b Press a or b to choose

General Setup.

General Setup

Fax LAN Print Reports Machine Info.

OKSelect & Press

Press OK.

c Press a or b to choose Mode Timer.

General Setup

Mode Timer 2 Mins

Paper Type Paper Size

Volume

Select & Press

Plain Pap A4

d Press a or b to choose 30 Secs.

Mode Timer

30 Secs

1 Min 2 Mins 5 Mins

OKSelect & Press

Press OK. You can see the current setting on the LCD:

General Setup

Mode Timer

Paper Type Paper Size

Volume

Secs

Plain Pap A4

OKSelect & Press

e Press Stop/Exit.

Press OK.

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass (Flatbed).

Using the ADF 2

The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 80 gsm (20 lb) paper and always fan the pages before putting them in the ADF.

Recommended environment 2

Temperature: 20 to 30° C (68 to 86° F)

Humidity: 50% to 70%

Paper: 80 gsm A4 (20 lb LTR)

Document Sizes Supported 2

Length: 148 to 355.6 mm

(5.8 to 14 in.)

Width: 148 to 215.9 mm

(5.8 to 8.5 in.)

Weight: 64to90gsm (17to24lb)

How to load documents 2

DO NOT pull on the document while it is feeding.

DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

DO NOT use cardboard, newspaper or fabric with ADF. Instead use scanner glass (Flatbed).

 Make sure documents written with ink are

CAUTION

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

Chapter 2

CAUTION

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Using the scanner glass 2

You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 297 mm (11.7 in.)

Width: Up to 215.9 mm (8.5 in.)

Weight: Up to 2 kg (4.4 lb)

c Close the document cover.

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

CAUTION

How to load documents 2

Note

To use the scanner glass, the ADF must be empty.

a Lift the document cover. b Using the document guidelines on the

left, center the document face down on the scanner glass.

Loading documents and paper

Scanning area 2

The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on Letter or A4 paper.

Usage Document

Size

Fax Letter 3 mm

A4 3 mm

Copy Letter 3 mm

A4 3 mm

Scan Letter 3 mm

A4 3 mm

Top (1) Bottom (2)

(0.12 in.)

Left (3) Right (4)

4 mm (0.16 in.)

1 mm (0.04 in.)

3 mm (0.12 in.)

0 mm (0 in.)

Acceptable paper and other media 2

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper, be sure to choose the proper media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu (see Paper Type on page 23).

 When you print on Brother photo paper,

load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on top of the instruction sheet.

 When you use transparencies or photo

paper, remove each sheet at once to prevent smudging or paper jams.

 Avoid touching the printed surface of the

paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Chapter 2

Recommended media 2

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommended testing various papers before purchasing large quantities.

We recommend using ‘3M Transparency Film’ when you print on transparencies.

Brother paper

Paper Type Item

A4 Plain BP60PA

A4 Glossy Photo BP61GLA

A4 Inkjet (Matte) BP60MA

10×15 cm Glossy Photo BP61GLP

Handling and using media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.

 Avoid touching either side of

transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped paper

1 2 mm (0.08 in.) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

Paper capacity of the output paper tray

Up to 50 sheets of 20 lb Letter or 80 gsm A4 paper.

 Transparencies or photo paper must be

picked up from the output paper tray one page at a time to avoid smudging.

Loading documents and paper

Choosing the right media 2

Paper type and size for each operation for paper tray 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes

A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes

Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes

Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes

JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes

A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes

A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes

Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes

Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes

Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes

Index Card 127 × 203 mm (5 × 8 in.) – – – Yes

Post Card 1

Post Card 2

(Double)

Envelopes C5

Envelope

DL Envelope

COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes

Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes

JE4 Envelope

Transparencies

Letter 216 × 279 mm (8 1/2 × 11 in.) – Yes – Yes

A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes

100 × 148 mm (3.9 × 5.8 in.) – – – Yes

148 × 200 mm (5.8 × 7.9 in.) – – – Yes

162 × 229 mm (6.4 × 9 in.) – – – Yes

110 × 220 mm (4.3 × 8.7 in.) – – – Yes

105 × 235 mm (4.1 × 9.3 in.) – – – Yes

Printer

Chapter 2

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of

sheets

Cut Sheet

Plain Paper 64 to 120 gsm (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.)

Inkjet Paper 64 to 200 gsm (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20

Glossy Paper Up to 220 gsm (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) 20

Cards Photo Card Up to 240 gsm (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.)

Index Card Up to 120 gsm (Up to 32 lb) Up to 0.15 mm (Up to 0.006 in.) 30

Post Card Up to 200 gsm (Up to 53 lb) Up to 0.23 mm (Up to 0.01 in.) 30

Envelopes 75 to 95 gsm (20 to 25 lb) Up to 0.52 mm (Up to 0.02 in.) 10

Transparencies – – 10

Up to 50 sheets for Legal size paper 80 gsm (20 lb). Up to 100 sheets of 80 gsm (20 lb) paper.

For Photo 10×15cm and Photo L paper, use the photo paper tray. (See Loading photo paper on page 18.)

100

Loading documents and paper

Loading paper, envelopes and other media 2

Loading paper and other media 2

Note

To print on Photo 10×15cm or Photo L paper, you must use the photo paper tray. (See Loading photo paper on page 18.)

a If the paper support flap is open, close it

and then pull the paper tray completely out of the machine. lift the output paper tray cover (1).

b Press and slide the paper side guides

(1) and paper length guide (2) to fit the paper size.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not curled.

d Gently put the paper into the paper tray

print side down and top edge first. Check that the paper is flat in the tray.

Chapter 2

Note

When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.

e Gently adjust the paper side guides with

both hands and the paper length guide to the paper. Make sure the paper side guides touch the sides of the paper.

f Close the output paper tray cover.

g Slowly push the paper tray completely

into the machine.

h While holding the paper tray in place,

pull out the paper support (1) until it clicks and unfold the paper support flap (2).

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

Note

Do not use the paper support flap for Legal paper.

Loading documents and paper

Loading envelopes, post cards and photo paper 2

Loading envelopes 2

 Use envelopes that weigh from 75 to

95 gsm (20 to 25 lb).

 Some envelopes need margin settings to

be set in the application. Make sure you do a test print first.

Do not use any of the following types of envelopes, as they will cause paper feed problems:

CAUTION

• If they are of a baggy construction.

• That are embossed (have raised writing on them).

• That have clasps or staples.

• That are pre-printed on the inside.

How to load envelopes and post cards2

a Before loading, press the corners and

sides of the envelopes or post cards to make them as flat as possible.

Note

If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper tray at a time.

Glue Double flap

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

b Put the envelopes or post cards into the

paper tray with the address side down and the leading edge in first as shown in the illustration. Slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.

Chapter 2

If you have problems when printing on envelopes, try the following suggestions:

a Open the envelope flap. b Make sure the open flap is either to the

side of the envelope or to the back edge of the envelope when printing.

c Adjust the size and margin in your

application.

Loading photo paper 2

Use the photo paper tray, which has been assembled on the top of the output paper tray cover, to print on photo 10×15cm and photo L size paper. You can leave paper in the standard paper tray when using the photo paper tray.

a Press the tray release button with your

left thumb and push the photo paper tray (the top part of the tray) backward until it clicks into the photo printing position.

1 Photo Paper Tray

b Press and slide the paper side

guides (1) and paper length guide (2) to fit the paper size.

Loading documents and paper

c Put the photo paper into the photo paper

tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper.

Note

• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

• Always make sure that the paper is not curled.

d When you have finished printing photos

return the photo paper tray to the normal printing position. Press the photo paper tray release button with your left thumb and pull the photo paper tray forward until it clicks.

Removing small printouts from the machine

When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.

Chapter 2

Printable area 2

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper Envelopes

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)

Envelopes 12 mm (0.47 in.) 24 mm (0.95 in.) 3 mm (0.12 in.) 3 mm (0.12 in.)

Note

The Borderless feature is not available for envelopes.

General setup 3

Power Save mode 3

When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on On/Off setting on page 22. The delayed faxes that have been set up will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. (See Remote Retrieval on page 73.) If you want to do other operations, you must take the machine out of Power Save mode.

Note

If you have connected an external telephone or TAD, it is always available.

Putting your machine in Power Save mode 3

Note

• Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.

• If you unplug the AC power cord, no machine operations will be available.

• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available.

Power Save setting 3

You can customize the machine's Power Save key. The factory setting is

Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See Power Save mode on page 21.)

a Press Menu.

a Press and hold down the Power Save

key until the LCD shows Shutting Down.

The LCD light goes off.

Bringing your machine out of Power Save mode 3

a Press the Power Save key.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

P.Save Setting. Press OK.

d Press a or b to choose

Fax Receive:Off (or Fax Receive:On).

Press OK.

e Press Stop/Exit.

Chapter 3

On/Off setting

Fax Receive:

(factory setting)

Fax Receive: Off

You cannot receive a fax with Mono Start or Colour Start.

You can receive telephone calls by lifting the handset (MFC-665CW only).

MFC-440CN only

MFC-665CW only

(MFC-440CN only) You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.

Set before you switch off the machine.

Receive mode

Fax Only

External

TAD

Fax/Tel

Manual

Fax/Tel

— No machine operations

Available operations

Fax Receive Fax Detect

Delayed Fax

Fax Forward

Fax Storage6

PC Fax Receive

Remote Retrieval

Fax Receive Recording of incoming messages Fax Detect

Delayed Fax6

Fax Forward

Fax Storage6

PC Fax Receive

Remote Retrieval

Fax Detect

Delayed Fax

will be available other than cleaning the print head.

Mode Timer 3

The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it

returns to Fax mode (default). If you choose Off, the machine stays in the mode you used last.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Mode Timer.

Press OK.

d Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

e Press Stop/Exit.

General setup

Paper settings 3

Paper Type 3

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Type.

Press OK.

d Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency.

Press OK.

e Press Stop/Exit.

Note

The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Paper Size 3

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10×15cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Size.

Press OK.

d Press a or b to choose Letter,

Legal, A4, A5 or 10×15cm.

Press OK.

e Press Stop/Exit.

Chapter 3

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume levels, from High to Off.

While in Fax mode , press d or c to adjust the volume level. The LCD

shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the instructions below:

Setting the Ring Volume from the menu

a Press Menu. b Press a or b to choose

General Setup. Press OK.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Beeper.

Press OK.

e Press a or b to choose Low, Med,

High or Off

Press OK.

f Press Stop/Exit.

Speaker Volume 3

You can choose a range of speaker volume levels, from High to Off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Ring.

Press OK.

e Press a or b to choose Low, Med,

High or Off.

Press OK.

f Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.

You can choose a range of volume levels, from High to Off.

a Press Menu.

c Press a or b to choose Volume.

Press OK.

d Press a or b to choose Speaker.

Press OK.

e Press a or b to choose Low, Med,

High or Off.

Press OK.

f Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook or Speaker Phone.

a Press Hook or Speaker Phone.

b Press d or c .

This setting will stay until you change it again.

c Press Hook or Speaker Phone.

General setup

Note

(MFC-665CW only) You can adjust the speaker volume while

you are listening to your outgoing message (OGM) and incoming messages

(ICM’s) by pressing d or c .

LCD display 3

LCD Contrast 3

If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose

LCD Contrast. Press OK.

e Press a or b to choose Light, Med or

Dark.

Press OK.

f Press Stop/Exit.

Setting the backlight brightness 3

You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Backlight.

Press OK.

Chapter 3

e Press a or b to choose Light, Med or

Dark.

Press OK.

f Press Stop/Exit.

Setting the Dim Timer for the backlight 3

You can set how long the LCD backlight stays on after the last key press.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Dim Timer.

Press OK.

e Press a or b to choose 10 Secs,

20 Secs, 30 Secs or Off.

Press OK.

f Press Stop/Exit.

d Press a or b to choose Off Timer.

Press OK.

e Press a or b to choose 1 Min,

2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off.

Press OK.

f Press Stop/Exit.

Note

When the display is off you can press any key to turn it back on.

Setting the Wallpaper 3

You can change the wallpaper.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

d Press a or b to choose Wallpaper.

Press OK.

Setting the Off Timer 3

You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off.

a Press Menu. b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose

LCD Settings. Press OK.

e Press a or b to choose a wallpaper.

Press OK.

f Press Stop/Exit.

Security features 4

TX Lock (MFC-440CN only) 4

TX Lock lets you prevent unauthorized access to the machine. You will not be able to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations are available:

 Receiving faxes  Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

 PC Fax Receive (if PC Fax Receive was

already On)

While TX Lock is On, the following operations are NOT available:

 Sending faxes  Copying  PC printing  Scanning  PhotoCapture

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Enter a 4-digit number for the password.

Press OK.

f When the LCD shows Verify:, re-

enter the password. Press OK.

g Press Stop/Exit.

Changing the TX Lock password 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock.

Press OK.

Setting and changing the TX Lock password

Setting up the password 4

Note

• If you forget the TX Lock password, please call Brother dealer for service.

• If you have already set the password, you will not need to set it again.

a Press Menu.

e Press a or b to choose

Set Password. Press OK.

f Enter a 4-digit number for the current

password. Press OK.

g Enter a 4-digit number for a new

password. Press OK.

h When the LCD shows Verify:, re-

enter the password. Press OK.

Chapter 4

i Press Stop/Exit.

Turning the TX Lock on/off 4

Turning TX Lock on 4

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose TX Lock.

Press OK.

e Press a or b to choose Set TX Lock.

Press OK.

f Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows TX Lock Mode.

Turning TX Lock off 4

Memory Security (MFC-665CW only) 4

Memory Security lets you prevent unauthorized access to the machine. You will not be able to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.

While Memory Security is On, the following operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

While Memory Security is on, the following operations are NOT available:

 Printing received faxes  Sending faxes  Copying  PC printing

a Press Menu. b Enter the registered 4-digit password.

Press OK. TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

 Scanning  PhotoCapture  PC Fax Receive

Note

• To print the faxes in memory, turn off Memory Security.

• You must turn off PC Fax Receive before you can turn on Memory Security. (See

Turning off Advanced Fax Operations on page 72.)

Security features

Setting and changing the memory security password 4

Setting a password for the first time 4

Note

• If you forget the Memory Security password, please call Brother dealer for service.

• If you have already set the password, you will not need to set it again.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose

Mem Security. Press OK.

e Enter a 4-digit number for the password.

Press OK.

d Press a or b to choose

Mem Security. Press OK.

e Press a or b to choose

Set Password. Press OK.

f Enter the registered 4-digit number for

the current password. Press OK.

g Enter a 4-digit number for a new

password. Press OK.

h When the LCD shows Verify:, re-

enter the new password. Press OK.

i Press Stop/Exit.

Turning the memory security on/off 4

Turning on the memory security lock 4

a Press Menu.

f When the LCD shows Verify:, re-

enter the password. Press OK.

g Press Stop/Exit.

Changing your memory security password

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose

Mem Security. Press OK.

e Press a or b to choose

Set Security. Press OK.

f Enter the registered 4-digit password.

Press OK. The machine goes offline and the LCD shows Secure Mode.

Chapter 4

Note

If there is a power failure the data will stay in memory for up to 24 hours.

Turning off the memory security 4

a Press Menu. b Enter the registered 4-digit password.

Press OK. Memory Security is automatically turned off.

Note

If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.

Section II

Fax II

Sending a fax 32 Receiving a Fax 40 Telephone Services and External devices 47 Dialling and storing numbers 55 Digital TAD (MFC-665CW only) 63

Advanced fax operations (Monochrome only)

Printing Reports 78 Polling 80

Sending a fax 5

Entering Fax mode 5

When you want to send a fax, or change fax send or receive settings, press the

(Fax) key to illuminate it in green.

The LCD shows:

FAX

09012345689

Fax Resolution Standard

Contrast Auto Speed-Dial Outgoing Call

Fax Start

Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.

Press

 Scan Size (See page 33.)  Set New Default (See page 38.)  Factory Reset (See page 39.)

When the option you want is highlighted, press OK.

Faxing from the ADF 5

a Press (Fax). b Put the document face down in the ADF. c Enter the fax number using the dial pad,

Speed-Dial or Search.

d Press Mono Start or Colour Start.

The machine starts scanning the document.

Note

• To cancel, press Stop/Exit.

• If the memory is full, the document will be sent in real time.

 Fax Resolution (See page 36.)  Contrast (See page 36.)  Speed-Dial (See page 55.)  Outgoing Call (See page 56.)

Please scroll down to see other selections.

 Caller ID hist. (See page 57.)  Broadcasting (See page 34.)  Delayed Fax (See page 37.)  Batch TX (See page 38.)  Real Time TX (See page 37.)  Polled TX (See page 82.)  Polling RX (See page 80.)  Overseas Mode (See page 37.)

Sending a fax

Faxing from the scanner glass 5

You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.

You cannot send multiple pages for colour faxes.

Note

Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.

a Press (Fax). b Load your document face down on the

scanner glass.

c Enter the fax number using the dial pad,

Speed-Dial or Search.

d Press Mono Start or Colour Start.

 If you press Mono Start, the

machine starts scanning the first page. Go to step e.

 If you press Colour Start, the

machine starts sending the document.

Faxing Letter size documents from the scanner glass 5

When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.

a Press (Fax). b Press a or b to choose Scan Size.

Press OK.

c Press a or b to choose Letter.

Press OK.

Note

You can save the setting you use most often by setting it as default. (See page 38.)

Colour fax transmission 5

Your machine can send a colour fax to machines that support this feature.

Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

e Do one of the following:

 To send a single page, press 2 to

choose No (or press Mono Start again). The machine starts sending the document.

 To send more than one page, press

1 to choose Yes and go to step f.

f Put the next page on the scanner glass.

Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.)

Note

If the memory is full and you are faxing a single page, it will be sent in real time.

Cancelling a fax in progress 5

If you want to cancel a fax while the machine is scanning, dialling or sending, press Stop/Exit.

Chapter 5

Broadcasting (Monochrome only) 5

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. (See Setting up groups for broadcasting on page 60.)

After the broadcast is finished, a Broadcast Report will be printed.

a Press (Fax).

b Load your document. c Press a or b to choose

Broadcasting. Press OK.

d Press a or b to choose Add Number.

Press OK.

e Enter a number using Speed-Dial, a

Group, or the dial pad. Press OK.

Note

• If you did not use up any of the numbers for Groups or access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 210 different numbers.

• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.

• Enter the long dialling sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited. (See

Combining Quick-Dial numbers on page 61.)

• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.

f Repeat steps d and e to enter more

fax numbers, and then press a or b to choose Complete. Press OK.

g Press Mono Start.

Sending a fax

Cancelling a Broadcast in progress 5

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs. Press OK. The LCD will show the fax number being dialled and the Broadcast job number.

d Press OK.

The LCD will ask you the following message:

Cancel Job? YesiPress 1 NoiPress 2

e Press 1 to clear the number being

dialled. The LCD will then show the Broadcast job number.

f Press OK.

The LCD will ask you the following message:

Cancel Job? YesiPress 1 NoiPress 2

g Press 1 to cancel the Broadcast. h Press Stop/Exit.

Additional sending operations 5

Sending faxes using multiple settings 5

When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission.

a Press (Fax).

The LCD shows:

FAX

09012345689

Fax Resolution Standard

Contrast Auto Speed-Dial Outgoing Call

Fax Start

b Press a or b to choose any settings

you want to change. Press OK.

c After each setting is accepted, you can

continue to change more settings.

Note

• Most settings are temporary and the machine returns to its default settings after you send a fax.

• You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 38.)

Press

Chapter 5

Contrast 5

If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.

Use Light when sending a light document. Use Dark when sending a dark document.

a Press (Fax). b Press a or b to choose Contrast.

Press OK.

c Press a or b to choose Auto, Light

or Dark. Press OK.

Note

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

• When you send a colour fax.

• When you choose Photo as the Fax Resolution.

Changing fax resolution 5

The quality of a fax can be improved by changing the fax resolution.

a Press (Fax).

Note

• You can choose four different resolution settings for monochrome faxes and two for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of grey or is a photograph. This has the slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission time is slower than Standard resolution.

If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the Fine setting.

• The time to send will increase when selecting S.Fine or Photo.

b Press a or b to choose

Fax Resolution. Press OK.

c Press a or b to choose the resolution

you want. Press OK.

Sending a fax

Dual access (Monochrome only) 5

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Note

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the pages scanned so far.

Real time transmission 5

When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.

If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.

To send a document at once without waiting for memory transmission, set Real Time TX to On.

Note

• In real time transmission, the automatic redial feature does not work when using the scanner glass.

• If you are sending a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).

Overseas Mode 5

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.

a Press (Fax).

b Load your document. c Press a or b to choose

Overseas Mode. Press OK.

d Press a or b to choose On (or Off).

Press OK.

Delayed Faxing (Monochrome only) 5

During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step e.

a Press (Fax).

b Press a or b to choose

Real Time TX. Press OK.

c Press a or b to choose On.

Press OK.

a Press (Fax).

b Load your document. c Press a or b to choose Delayed Fax.

Press OK.

d Press a or b to choose On.

Press OK.

Chapter 5

e Enter the time you want the fax to be

sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK.

Note

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Delayed Batch Transmission (Monochrome only) 5

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Press (Fax).

d Press a or b to scroll through the jobs

and choose the job you want to cancel. Press OK.

e Do one of the following:

 To cancel, press 1 to choose Yes.

If you want to cancel another job go to step d.

 To exit without cancelling, press 2 to

choose No.

f When you have finished, press

Stop/Exit.

Setting your changes as a new default 5

You can save the fax settings for

Fax Resolution, Contrast, Real Time TX and Scan Size you use

most often by setting them the default setting. These settings will stay until you change them again.

b Press a or b to choose Batch TX.

Press OK.

c Press a or b to choose On (or Off).

Press OK.

d Press Stop/Exit.

Checking and cancelling waiting jobs 5

You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Remaining Jobs. Press OK. Any waiting jobs appear on the LCD.

a Press (Fax).

b Press a or b to choose your new

setting. Press OK. Repeat this step for each setting you want to change.

c After changing the last setting, press a

or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

Sending a fax

Restoring all settings to the factory settings 5

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Fax).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Sending a fax manually 5

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

a Press (Fax).

b Load your document. c Pick up the handset of an external

phone or the machine and listen for a dial tone. You can also press Hook or Speaker Phone and listen for a dial tone.

d Dial the fax number you want to call.

If you pressed Hook or Speaker Phone, dial using the

machine's dial pad. If you picked up the external handset, dial on the external phone.

Sending a fax at the end of a conversation 5

When you dial the number to have a conversation, you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Start key before hanging up.

b Press (Fax). c Load your document. d Press Mono Start or Colour Start. e Replace the handset.

Out of Memory message 5

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.

If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

Note

If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 37.)

e When you hear the fax tone, press

Mono Start or Colour Start.

f If you picked up the handset replace it.

Receiving a Fax 6

Receive modes 6

You must choose the receive mode depending on the external devices and telephone services you have about your line.

Choosing the Receive Mode 6

By default, your machine will automatically receive any faxes that are sent to it. The following diagrams will help you choose the correct mode. For more detailed information on the receive modes see page 42.

MFC-440CN

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Fax Only

Manual

Fax/Tel

Yes

External TAD

Yes

Receiving a Fax

MFC-665CW 6

Are you using the built-in TAD?

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

See Digital TAD.

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

* We recommend you set Fax Detect to On.

To set a receive mode follow the instructions below.

a Press Menu. b Press a or b to choose

Initial Setup. Press OK.

Yes

Fax Only

Manual

Fax/Tel

Manual*

c Press a or b to choose

Receive Mode. Press OK.

d Press a or b to choose Fax Only,

Fax/Tel, External TAD

(MFC-440CN only) or Manual. Press OK.

e Press Stop/Exit.

The LCD will display the current receive mode.

Chapter 6

Using receive modes 6

Some receive modes answer faxes automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 43.

Fax only 6

Fax only mode will automatically answer every call as a fax call. If the call is a fax your machine will receive it.

Fax/Tel 6

Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.  Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast double ring made by your machine.

 Use this mode if you receive few voice

calls.

Also see F/T Ring Time (Fax/Tel mode only) on page 43 and Ring Delay on page 43.

Manual 6

Manual mode turns off all automatic answering functions unless you are using an external TAD with the MFC-665CW.

To receive a fax in manual mode press Mono Start or Colour Start when you hear fax tones (short repeating beeps). You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.

TAD (Message Center) (MFC– 665CW only) 6

TAD(Message Center) helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message.

To set up the TAD mode see page 63.

If TAD Mode is On, it will override your receive mode setting. The screen shows MC.

If TAD Mode is Off, the receive mode returns to your original setting. (See TAD-Mode for internal TAD on page 63.)

External TAD (MFC-440CN only) 6

External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:

 Faxes will be automatically received.  Voice callers can record a message on the

external TAD.

For more information see Connecting an external TAD (telephone answering device) on page 51.

Also see Fax Detect on page 44. If you use a computer modem or the same

line, Faxing will not operate correctly.

Receiving a Fax

Receive mode settings 6

Ring Delay 6

The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine, choose the maximum number of rings.

(See Connecting an external or extension telephone on page 53 and Fax Detect on page 44.)

If toll saver is on, then the ring delay setting has no effect. See Setting toll saver on page 66. (MFC-665CW only)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Ring Delay.

Press OK.

Note

MFC-440CN go to step f.

e Press a or b to choose Ring Delay.

Press OK.

f Press a or b to choose how many

times the line rings before the machine answers. Press OK. If you choose 0, the line will not ring at all.

F/T Ring Time (Fax/Tel mode only) 6

If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.

This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.

a Press Menu.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

F/T Ring Time. Press OK.

e Press a or b to choose how long the

machine will ring to alert you that you have a voice call. Press OK.

f Press Stop/Exit.

Note

Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.

g Press Stop/Exit.

Chapter 6

Fax Detect 6

If Fax Detect is On: 6

The machine receives fax calls automatically, even if you lift the machine’s handset, press Speaker Phone, or lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset or press Speaker Phone and your machine will do the rest.

If Fax Detect is Semi: (MFC-665CW only)

The machine will only receive the fax call if you answered it using the machine’s handset, or pressing Speaker Phone.

If Fax Detect is Off: 6

When you hear a fax tone through the handset or the speaker phone on the machine, you have to press Mono Start or Colour Start on the machine.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Fax Detect.

Press OK.

e Press a or b to choose On, Semi (or

Off).

Press OK.

Note

Semi is not available for MFC-440CN.

f Press Stop/Exit.

If you are not at your machine, press l 5 1 on the extension phone. (See Connecting an external or extension telephone on page 53.)

Note

• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1. At the machine, press Mono Start or Colour Start.

• If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off.

Receiving a Fax

Additional receiving operations 6

Printing a reduced incoming fax 6

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (See Paper Size on page 23).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Auto Reduction. Press OK.

e Press a or b to choose On (or Off).

Press OK.

f Press Stop/Exit.

Receiving faxes into memory 6

This feature is only available for monochrome faxes.

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed; put some paper in the paper tray. (See Loading paper and other media on page 15.) If you are unable to put paper in the paper tray the following will happen:

If Memory Receive is On: 6

The machine will carry on receving the fax, with the remaining pages being stored in memory, if enough memory is available. Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.

If Memory Receive is Off: 6

The machine will carry on receiving the fax, with the remaining pages being stored in memory if enough memory is available. The machine will then stop automatically answering calls until fresh paper is put in the paper tray. To print the last fax you received, put fresh paper in the tray.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose

Memory Receive. Press OK.

e Press a or b to choose On (or Off).

Press OK.

f Press Stop/Exit.

Chapter 6

Receiving a fax at the end of a conversation (MFC-665CW only) 6

When you answer the other party’s call to have a conversation, you can ask the other party to send you a fax before you both hang up.

a Ask the other person to place the

document in their machine and to press the Start or Start key.

b When you hear the other machine’s

CNG tones (slowly repeating beeps), press Mono Start or Colour Start.

c Replace the handset.

Printing a fax from the memory 6

If you have chosen fax storage, you can still print a fax from the memory when you are at your machine. (See Fax Storage on page 69.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Print Document. Press OK.

e Press Mono Start.

Telephone Services and External

devices

Voice operations 7

Voice calls can be made either with the handset, the speaker phone, an extension or external telephone, by dialling manually, or by using Quick-Dial numbers.

Making a telephone call (MFC-665CW only) 7

a To start a voice call, pick up the handset

or press Speaker Phone.

b When you hear the dial tone, enter a

number using the dial pad, Speed-Dial and Search.

c (Speaker phone) speak clearly toward

the microphone .

d To hang up, replace the handset or

press Speaker Phone.

Answering calls with the Speaker Phone (MFC-665CW only) 7

Hold (MFC-665CW only) 7

If you want to put a call on hold, press Erase/Hold. To release the call from hold press Speaker Phone or pick up the machine’s handset. Picking up an extension handset will not release the call from hold.

Tone or Pulse 7

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below:

a For MFC-440CN, pick up the handset of

the external phone or press Hook. For MFC-665CW, pick up the handset or press Speaker Phone.

b Press # on the machine’s control panel.

Any digits dialled after this will send tone signals.

When you hang up, the machine will return to the Pulse dialling service.

When the machine rings, instead of lifting the handset, press Speaker Phone. Speak

clearly toward the microphone . To end the call, press Speaker Phone.

Note

If you have a bad connection, your caller might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call again.

Chapter 7

Fax/Tel mode 7

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.

(For MFC-665CW) If you are at the machine, you can lift the handset or press Speaker Phone to answer.

(For MFC-440CN) Lift the external telephone’s handset, and then press Hook on the machine to answer.

Fax/Tel mode in Power Save condition 7

(For MFC-440CN) Fax/Tel mode does not work in the power

save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Fax Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 51.

(MFC-665CW only) When the machine is in Fax/Tel mode and

F/T rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset.

If you answer before the machine F/T rings, you can also pick up the call at an external or extension phone.

Phone line services 7

Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.

Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine.

Do you have Voice Mail? 7

If you have Voice Mail on the phone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while

receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one

has a separate phone number, neither will interfere with the other’s operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognise its incoming calls.

Telephone Services and External devices

Telephone Service (MFC-665CW only)

The caller ID feature of this machine lets you use the caller ID subscriber service offered by certain telephone companies.

Caller ID (Caller IDentification) (not available in certain area) 7

The Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because caller IDs are received and stored in your fax machine memory. Besides the standard Caller ID feature, you can also select a single caller's phone number and call back.

Note

 To get the Caller ID service, you have

to apply for it at your local telephone company.

 FSK and DTMF are the two modes for

displaying your calls. The default mode of this machine is FSK. Please ask your local telephone company for whether your mode is FSK or DTMF. If your local telephone company uses DTMF mode, please switch your mode as follows. Contact your local telephone company or Brother dealer in the case that the feature does not work normally. Caller ID feature is not available in the following situation:

1 You have not applied for it at your local

telephone company.

3 Due to the switchboard problems or

line problems of local telephone

companies, the feature may not work in some areas.

Advantages of Caller ID 7

For Business 7

All businesses profit from a quicker response to customer calls.

For Home 7

Residential customers can protect themselves from unwanted calls.

Setup Method 7

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Caller ID

Type.

Press OK.

e Press a or b to choose FSK or DTMF.

Press OK.

f Press Stop/Exit.

2 The fax machine is connected to an

internal switchboard or other switch device.

Chapter 7

Caller ID feature 7

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings. (See Printing Caller ID List on page 51.)

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you answer the call, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

 You will see the first 16 characters of the

number or name.

 # Unavailable display means call

originates outside your Caller ID service area.

 # Withheld display means the caller

has intentionally blocked transmission of information.

Viewing Caller ID List

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Caller ID.

Press OK.

e Press a or b to choose Display#.

Press OK. The Caller ID list will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.

f Press a or b to scroll through the Caller

ID memory. The LCD shows the caller’s name or number, the date, and time of the call.

Note

You can print a list of Caller ID information received by your machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

g To finish viewing, press Stop/Exit.

Note

You can also view the Caller ID list by pressing (Fax). (See Caller ID

history on page 57.)

Telephone Services and External devices

Printing Caller ID List 7

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Miscellaneous. Press OK.

d Press a or b to choose Caller ID.

Press OK.

e Press a or b to choose

Print Report. Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.

f Press Mono Start or Colour Start. g When the printing has finished, press

Stop/Exit.

Connecting an external TAD (telephone answering device) 7

You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within two rings. The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

Note

If you do not receive all your faxes, cut the Ring Delay setting on your external TAD.

LINE

EXT

1TAD

EXT

LINE

Chapter 7

When the TAD answers a call, the LCD shows Telephone (MFC-440CN only) or Ext. Tel in Use (MFC-665CW only).

Do not connect a TAD elsewhere on the same phone line.

Improper Setup

Connections 7

The external TAD must be connected as shown in the previous illustration.

a Set your external TAD to one or two

rings. (The machine's Ring Delay setting does not apply.)

b Record the outgoing message on your

external TAD.

c Set the TAD to answer calls. d Do one of the following:

 (For MFC-440CN)

Set the Receive Mode to External TAD.

 (For MFC-665CW)

Set the Receive Mode to Manual. (See Choosing the Receive Mode on page 40.)

Note

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.

Multi-line connections (PBX) 7

We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.

We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.

If you are installing the machine to work with a PBX

Recording outgoing message (OGM) on an external TAD 7

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

b Limit your speaking to 20 seconds.

a It is not guaranteed that the unit will work

properly under all circumstances with a PBX. Report any cases of problems first to the company that handles your PBX.

b If all incoming calls will be answered by

a switchboard operator, we recommend setting the Receive Mode to Manual. All incoming calls should at first be regarded as telephone calls.

Telephone Services and External devices

External and extension phones 7

Connecting an external or extension telephone 7

You can connect a separate telephone to your machine as shown in the diagram below.

LINE

EXT

1 Extension telephone

2 External telephone

When you are using an external or extension phone, the LCD shows Telephone (MFC-440CN only) or Ext. Tel in Use (MFC-665CW only).

EXT

LINE

If you answer a call and no one is on the line:

You should assume that you're receiving a manual fax.

Press l 51 and wait for the chirp or until the LCD shows Receiving, and then hang up.

Note

You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 44)

Using a cordless external telephone 7

If your cordless telephone is connected to the telephone line cord (See External and extension phones on page 53.) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.

If you let the machine answer first, you will have to go to the machine so you can press Hook or Speaker Phone to send the call to the cordless handset.

Operation from extension telephones 7

If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l 51, the machine starts to receive the fax.

If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code #51 to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 43.)

Using remote codes 7

Fax receive code 7

If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the fax receive code l 51. Wait for the chirping sounds then replace the handset. See Fax Detect on page 44. Your caller will have to press Start to send the fax.

Chapter 7

Telephone answer code 7

If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings).

Changing the remote codes 7

If you want to use Remote Activation, you have to turn on the remote codes. The preset Fax Receive Code is l 51. The preset Telephone Answer Code is #51. If you want to, you can replace them with your own codes.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

Note

• If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another threedigit code using the numbers 0-9, l, #.

• Remote Codes might not work with some telephone systems.

d Press a or b to choose

Remote Codes. Press OK.

e Press a or b to choose On (or Off).

Press OK.

f Enter the new Fax Receive Code.

Press OK.

g Enter the new Telephone Answer Code.

Press OK.

h Press Stop/Exit.

Dialling and storing numbers 8

How to Dial 8

Manual dialling 8

Press all of the digits of the fax or telephone number.

Speed-Dialling 8

a Press Search/Speed Dial.

MFC-440CN

c If you have two numbers in the location,

press a or b to choose the number you want to call. Press OK.

Note

If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location.

Search 8

You can search for names you have stored in the Speed-Dial memory.

a Press Search/Speed Dial.

You can also choose Speed-Dial by pressing (Fax).

b Press a or b to choose

Alphabetical Order or Numerical Order.

Press OK.

MFC-665CW 8

You can also choose Speed-Dial by pressing (Fax).

b Press the two-digit Speed-Dial number.

(See Storing Speed-Dial numbers on page 57.)

Note

•Press l to make the LCD font size larger.

•Press # to make the LCD font size smaller.

c If you chose Alphabetical Order in

step b, use the dial pad to enter the first letter of the name, and then press a or b to choose the name and number you want to call. Press OK.

Chapter 8

Fax Redial 8

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.

Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minutes interval.

a Press Redial/Pause. b Press a or b to choose the number you

want to redial. Press OK.

c Press a or b to choose Send a Fax.

Press OK.

d Press Mono Start or Colour Start.

Note

In Maunal Transmission the automatic redial feature does not work when using the scanner glass.

Outgoing Call 8

The last 30 numbers you telephoned (MFC-665CW only) or sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to telephone (MFC-665CW only), fax to, add to SpeedDial, or delete from the history.

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the number you

want to call. Press OK.

c Do one of the following:

 (MFC-665CW only)

To make a phone call, press a or b to choose Make a Phone Call. Press OK.

 To send a fax, press a or b to

choose Send a Fax. Press OK.

 If you want to store the number,

press a or b to choose Add to Speed-Dial. Press OK. (See Storing Speed-Dial numbers from Outgoing Calls on page 58.)

 Press a or b to choose Delete.

Press OK. Then, confirm the Delete by pressing 1.

Dialling and storing numbers

Caller ID history 8

This feature requires the Caller ID subscriber service offered by many local telephone companies.

The last 30 numbers of phone calls (MFC-665CW only) or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone (MFC-665CW only), fax to, add to Speed-Dial, or delete from the history.

a Press (Fax). b Press a or b to choose

Caller ID hist.. Press OK.

c Press a or b to choose the number you

want to call. Press OK.

d Do one of the following:

 (MFC-665CW only)

To make a phone call, press a or b to choose Make a Phone Call. Press OK.

 To send a fax, press a or b to

choose Send a Fax. Press OK.

 If you want to store the number,

press a or b to choose Add to Speed-Dial. Press OK. (See Storing Speed-Dial numbers from Outgoing Calls on page 58.)

 Press a or b to choose Delete.

Press OK. Then, confirm the Delete by pressing 1.

Storing numbers 8

You can set up your machine to do the following types of easy dialling: Speed-Dial and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number.

Note

If you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost, because they are stored permanently.

Storing a pause 8

Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing Speed-Dial numbers 8

You can store up to 80 Speed-Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example: Search/Speed Dial, the two-digit number, and Mono Start or Colour Start).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

Note

You can print the Caller ID list.(see Printing Caller ID List on page 51.)

d Press a or b to choose Speed-Dial.

Press OK.

e Press a or b to choose the 2-digit

Speed-Dial location you want to store the number in. Press OK.

Chapter 8

f Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 158.)

 To store the number without a name,

press OK.

g Enter the fax or telephone number (up to

20 digits). Press OK.

h Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

i Do one of the following:

 To store another Speed-Dial

number, go to step e.

 To finish the setting, press

Stop/Exit.

Storing Speed-Dial numbers from Outgoing Calls

You can also store Speed-Dial numbers from the Outgoing Call history.

e Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 158.)

 To store the number without a name,

press OK.

f Press OK to confirm the fax or

telephone number.

g Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to store a second

number, press OK.

h Press Stop/Exit.

Storing Speed-Dial numbers from the Caller ID history (MFC-665CW only)

If you have the Caller ID subscriber service from your telephone company you can also store Speed-Dial numbers from incoming calls in the Caller ID History. (See Caller ID

feature on page 50.)

a Press (Fax).

a Press Redial/Pause.

You can also choose Outgoing Call by pressing (Fax).

b Press a or b to choose the name or

number you want to store. Press OK.

c Press a or b to choose

Add to Speed-Dial. Press OK.

d Press a or b to choose the 2-digit

Speed-Dial location you want to store the number in. Press OK.

b Press a or b to choose

Caller ID hist.. Press OK.

c Press a or b to choose the number you

want to store. Press OK.

d Press a or b to choose

Add to Speed-Dial. Press OK.

e Press a or b to choose the 2-digit

Speed-Dial location you want to store the number in. Press OK.

Dialling and storing numbers

f Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 158.)

 To store the number without a name,

press OK or use Clear/Back to delete the name, and then press OK.

g Press OK to confirm the fax or

telephone number.

h Do one of the following:

 Enter the second fax or telephone

number (up to 20 digits). Press OK

 If you do not want to store a second

number, press OK.

i Press Stop/Exit.

Changing Speed-Dial names or numbers 8

You can change a Speed-Dial name or number that has already been stored.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

Then, confirm the Delete by pressing 1 and Stop/Exit.

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

g Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad. Press OK. (See Entering Text on page 158.)

 If you do not want to change the

name, press OK.

h Do one of the following:

 Enter the new fax or telephone

number (up to 20 digits). Press OK.

 If you do not want to change the

number, press OK.

i Do one of the following:

 Enter the second new fax or

telephone number (up to 20 digits). Press OK.

 If you do not want to change the

number, press OK.

j Press Stop/Exit.

d Press a or b to choose Speed-Dial.

Press OK.

e Press a or b to choose the 2-digit

Speed-Dial location you want to change. Press OK.

f Do one of the following:

 Press a or b to choose Change.

Press OK. Go to step g.

 Press a or b to choose Delete.

Press OK.

Chapter 8

Setting up groups for broadcasting 8

Groups, which can be stored on a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed-Dial location. You can have up to six Groups, or you can assign up to 158 numbers in large Group if you have 2 numbers in each location.

(See Storing Speed-Dial

numbers on page 57 and Broadcasting (Monochrome only) on page 34.)

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

g Press a or b to choose Add Number.

Press OK.

h Press a or b to choose the number you

want to add. Press OK. (See Search on page 55.)

i After you have finished adding numbers

by repeating steps g and h, press a or b to choose Complete.

Press OK.

j Press Stop/Exit.

Note

You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 79.)

Changing Group name 8

a Press Menu. b Press a or b to choose Fax.

Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose GROUP 1,

GROUP 2, GROUP 3, GROUP 4, GROUP 5 or GROUP 6 for the Group

name where you will store the fax numbers. Press OK.

f Press a or b to choose the 2-digit

location where you want to add to the Group. Press OK.

Note

Please choose a Speed-Dial number that has not been used to store a number yet.

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose the Group

name you want to change. Press OK.

f Press a or b to choose

Change Group name. Press OK.

Dialling and storing numbers

Note

How to change the stored name or number:

If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.

g Enter the new name (up to 16

characters) using the dial pad. Press OK. (See Entering Text on page 158. For example, type NEW CLIENTS).

h Press a or b to choose Complete.

Press OK.

i Press Stop/Exit.

Deleting a Group 8

a Press Menu. b Press a or b to choose Fax.

Press OK.

Deleting a number from a Group 8

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose the Group you

want to change. Press OK.

f Press a or b to choose the number you

want to delete. Press OK. Then, confirm the Delete by pressing 1.

g Press a or b to choose Complete.

Press OK.

h Press Stop/Exit.

c Press a or b to choose

Set Quick-Dial. Press OK.

d Press a or b to choose

Setup Groups. Press OK.

e Press a or b to choose the Group you

want to delete. Press OK.

f Press a or b to choose Delete.

Press OK. Then, confirm the Delete by pressing 1.

g Press a or b to choose Complete.

Press OK.

h Press Stop/Exit.

Combining Quick-Dial numbers 8

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed-Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing Speed-Dial numbers on page 57.)

For example, you have stored ‘555’ on Speed-Dial: 03 and ‘7000’ on Speed-Dial: 02.

Chapter 8

a Press Search/Speed Dial. b Enter 03.

Note

If you stored 2 numbers in one Speed-Dial location, you will be asked which number you want to send to.

c Press a or b to choose Speed-Dial.

Press OK.

d Enter 02. e Press Mono Start or Colour Start.

You will dial ‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press Search/Speed Dial, 03 and then press 7001 using the dial pad.

Note

If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.

Digital TAD (MFC-665CW only) 9

TAD-Mode for internal TAD 9

The TAD (Telephone Answering Device) feature will store up to 99 incoming voice or fax messages. Messages are stored in the order in which they are received.

Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 74). The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).

Setting up the TAD 9

Recording the TAD outgoing message is the first step you need to follow before you can use the TAD feature.

To enter TAD mode, follow the steps below:

a Record your TAD OGM.

 F/T OGM

This message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel OGM on page 64.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup Msg

Ctr.

Press OK.

d Press a or b to choose OGM.

Press OK. The LCD prompts you to choose an OGM.

e Press a or b to choose Msg Ctr OGM

or F/T OGM, then press OK.

f Press a or b to choose Record MSG.

Press OK.

b Press to activate the TAD mode.

Outgoing message (OGM) 9

Recording your OGM 9

You can record the following two different types of OGM:

 Msg Ctr OGM

This message will be played when a voice call is received in TAD mode. The caller will be able to leave a voice or fax message.

g Record your message, using one of the

options below:

 Pickup the handset, record your

message, and replace the handset

when finished. The TAD will play your OGM back to you.

h Press Stop/Exit.

Chapter 9

Listening to your OGM 9

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup Msg

Ctr.

Press OK.

d Press a or b to choose OGM.

Press OK.

e Press a or b to choose Msg Ctr OGM

or F/T OGM. Press OK.

f Press a or b to choose Playing OGM.

Press OK. Adjust the volume by pressing Volume

d or c .

g Press Stop/Exit.

Fax/Tel OGM 9

If your machine is set to Fax/Tel receive mode this message will be played by your Brother machine to a caller. Unlike the TAD OGM, the caller will not be able to leave a message.

To record your Fax/Tel OGM follow the instructions on Outgoing message (OGM) on page 63.

If you need to review the steps for setting up the Fax/Tel receive mode, see Receive modes on page 40.

Activating TAD mode 9

When the light glows, TAD mode is

active. Press to enter TAD mode.

Erasing your OGM 9

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose Setup Msg

Ctr.

Press OK.

d Press a or b to choose OGM.

Press OK.

e Press a or b to choose Msg Ctr OGM

or F/T OGM. Press OK.

f Press a or b to choose Erase MSG.

Press OK.

g Do one of the following:

 Press 1 to erase the OGM.  Press 2 to exit without erasing.

h Press Stop/Exit.

Digital TAD (MFC-665CW only)

Managing your messages 9

Message indicator 9

The light flashes if you have any new messages waiting for you. The LCD displays the total number of voice

and fax messages stored in the TAD memory.

Fax messages are only stored when Fax Storage or Fax Preview is turned on. See

Advanced fax operations (Monochrome only) on page 68.

Playing voice messages 9

All messages are played in the order they were recorded. The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded.

Follow the steps below to listen to your voice messages:

Erasing incoming messages 9

To erase voice messages individually9

a Press Play/Record.

The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.

b To erase a specific message, press

Erase/Hold immediately after the two short beeps, or while the message is playing.

c Do one of the following:

 Press 1 to erase the message.  Press 2 to cancel.

d Press Stop/Exit.

To erase all of your messages 9

a Press Erase/Hold.

The LCD displays the following:

 Erase All Voice?

YesiPress 1

NoiPress 2

a Press Play/Record.

The following commands are available when playing messages:

l (RWD)

# (FWD)

Repeats a message.

Skips to the next message.

Adjusts the volume.

b Press Stop/Exit.

b Do one of the following:

 Press 1 to erase all of your voice

messages.

 Press 2 to cancel.

c Press Stop/Exit.

Chapter 9

Additional TAD operations 9

Setting maximum time for incoming messages 9

Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below:

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Msg Ctr. Press OK.

d Press a or b to choose ICM Max.

Time.

Press OK.

e Press a or b to choose the maximum

time setting for incoming messages (30, 60, 120 or 180 seconds).

Press OK.

f Press Stop/Exit.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive. Press OK.

d Press a or b to choose Ring Delay.

Press OK.

e Press a or b to choose Toll Saver.

Press OK.

f Press a or b to choose On (or Off).

Press OK.

g Press Stop/Exit.

ICM Recording Monitor 9

This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.

a Press Menu. b Press a or b to choose Fax.

Press OK.

Setting toll saver 9

When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages.

This way, when you call your machine for remote retrieval, if it rings three times, you have no messages and can hang up to avoid a toll charge.

The toll saver feature is only available when TAD mode is on. When toll saver is On, it overrides your ring delay setting.

If you are using Distinctive Ring, do not use the Toll Saver feature.

c Press a or b to choose

Setup Msg Ctr. Press OK.

d Press a or b to choose ICM

Rec.Monitr.

Press OK.

e Use a or b to choose Off or On.

Press OK.

f Press Stop/Exit.

Recording a conversation 9

If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes). The other party will hear an intermittent beeping while recording. To stop recording, press Stop/Exit.

Note

If you record a telephone conversation, you must give prior warning to the other party.

Digital TAD (MFC-665CW only)

Advanced fax operations

You can only use one advanced fax operation at a time:

 Fax Forwarding  Fax Storage  Fax Preview (MFC-665CW only)  PC Fax Receive  Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, a question will appear on the LCD. (See Changing Advanced Fax Operations on page 73.)

(Monochrome only)

Fax Forwarding 10

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Note

• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

• The machine can store faxes up to 24 hours if there is a power failure (MFC665CW only).

• When Fax Forwarding is turned on your machine will only receive monochrome faxes into memory. Colour faxes will not be received, unless the sending machine converts them to monochrome before sending.

h Press Stop/Exit.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Fax Forward.

Press OK.

f Enter the forwarding number (up to 20

digits). Press OK.

Advanced fax operations (Monochrome only)

Fax Storage 10

If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. (See Remote Retrieval on page 73.)

If you have set Fax Storage, a backup copy will automatically be printed at the machine.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Fax Storage.

Press OK.

f Press Stop/Exit.

Fax Preview (MFC-665CW only) 10

If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes. (See How to preview a fax on page 70.) You can continue all operations.

Setting Fax Preview 10

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

Note

If Fax Storage is turned on your machine cannot receive a colour fax unless the sending machine converts it to monochrome.

e Press a or b to choose Fax Preview.

Press OK.

f Press Stop/Exit.

Note

Your machine cannot preview colour faxes. It will print the colour faxes if receives.

Chapter 10

How to preview a fax 10

When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es):02)

a Press Fax Preview.

You can see the new fax list.

Note

You can also see your old fax list by pressing l. Press # to go back to your new fax list.

b Press a or b to choose the fax you

want to see. Press OK.

Note

If your fax is large there may be a delay before it is displayed on the LCD.

c Press Stop/Exit.

When a fax is open the control panel keys will perform the operations shown below.

Key Description

How to delete all faxes in the list 10

a Press Fax Preview. b Press a or b to choose Delete All.

Press OK. Then, confirm the Delete by pressing 1.

How to print all faxes in the list 10

a Press Fax Preview. b Press a or b to choose Print All.

Press OK.

Enlarge the fax.

Reduce the fax.

a or b Scroll vertically.

d or c Scroll horizontally.

Rotate the fax clockwise.

Delete the fax.

Then, confirm the Delete by pressing 1.

Go back to the previous page.

Go to the next page.

Go to the next step.

(Print and Back are available.)

Go back to the fax list.

Print the fax.

Mono Start

Advanced fax operations (Monochrome only)

PC Fax Receive 10

If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.

When you start your PC and run the PC-FAX Receiving software, your machine transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you must first have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)

If you choose Backup Print:On the machine will also print the fax.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

g Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

h Press Stop/Exit.

Note

• PC Fax Receive is not supported in the

Mac OS

• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software User’s Guide on the CD-ROM.)

• In the event of a power failure, the machine will store your faxes in the memory for up to 24 hours. However, if you choose Backup Print:On the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. (MFC-665CW only)

• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 124.)

• When PC Fax Receive is turned on only monochrome faxes can be received into the memory and sent to the PC. Colour faxes will be received in real time and printed in colour.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose <USB> or the

PC you want to receive. Press OK.

Chapter 10

Changing the destination PC 10

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose

PC Fax Receive. Press OK.

f Press a or b to choose Change.

Press OK.

g Press a or b to choose <USB> or the

PC you want to receive on the Network. Press OK.

h Press a or b to choose

Backup Print:On or Backup Print:Off.

Press OK.

Turning off Advanced Fax Operations 10

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Forward/Store. Press OK.

e Press a or b to choose Off.

Press OK.

f Press Stop/Exit.

Note

The LCD will give you more options if there are received faxes still in your machine’s memory. (See Changing Advanced Fax Operations on page 73.)

i Press Stop/Exit.

Advanced fax operations (Monochrome only)

Changing Advanced Fax Operations 10

If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions:

 Erase All Doc?

YesiPress 1 NoiPress 2

 Print All Fax?

YesiPress 1 NoiPress 2

• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.

If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward, Fax Storage or Fax Preview (MFC-665CW only)], press a or b to choose the PC.

 Send Fax to PC?

YesiPress 1 NoiPress 2

• If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For details, see PC Fax Receive on page 71.)

• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.

Remote Retrieval 10

You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.

Setting a Remote Access Code 10

The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Advanced Fax Operation. Press OK.

d Press a or b to choose

Remote Access. Press OK.

e Enter a three-digit code using numbers

0-9, l, or #. Press OK. (The preset ‘l’ cannot be changed.)

Note

Do not use the same code as your fax receive code (l 5 1) or telephone answer code (# 5 1). (See Connecting an external or extension telephone on page 53.)

f Press Stop/Exit.

Chapter 10

Note

You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK.

Using your Remote Access Code 10

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits followed by l) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages  2 long beeps — Voice messages

(MFC-665CW only)

 3 long beeps — Fax & Voice

messages

(MFC-665CW only)

 No beeps — No messages

d When the machine gives two short

beeps, enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times if you enter an invalid command.

e Press 9 0 to stop Remote Access when

you have finished.

f Hang up.

Note

If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds.

Advanced fax operations (Monochrome only)

Remote Fax commands 10

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

91 Playing Voice messages

-665CW only)

(MFC

1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1

2 Skip Forward While playing the ICM, you can skip to the next message.

9 STOP Playing Stop Playing the ICM.

93 Erase all ICM

-665CW only)

(MFC

94 Play and Record OGM in Memory

-665CW only)

(MFC

1 Play 1 Msg Ctr OGM The machine plays the selected OGM. You can stop playing

2 F/T OGM

2 Record 1 Msg Ctr OGM After one long beep, you can record the selected OGM. You

2 F/T OGM

95 Change the Fax Forwarding or Fax

Storage settings

1 OFF You can choose Off after you have retrieved or erased all

2 Fax Forwarding One long beep means the change is accepted. If you hear

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

(MFC-440CN only)

1 Fax You can check whether your machine has received any

After one long beep, the machine plays the ICM.

before a message, you will hear the previous message.

If you hear one long beep, the erase is accepted. If you hear three short beeps, you cannot erase because all voice messages have not been played, or there are no voice message to erase.

*This code erases all recorded messages, not one at a time.

OGMs by pressing 9.

will hear the message played once. You can stop recording the message by pressing 9.

your messages.

three short beeps, you cannot change because something has not been set up (for example, a Fax Forwarding has not been registered). You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 77.) Once you have registered the number, Fax Forwarding will work.

fax messages. (See Retrieving fax messages on page 77.)

from the memory.

faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.

Chapter 10

Remote commands Operation details

97 Check the receiving status

(MFC-665CW only)

1 Fax You can check whether your machine has received any

2 Voice

98 Change the Receive Mode

(MFC-440CN only)

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

98 Change the Receive Mode

-665CW only)

(MFC

1 Msg Ctr If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.

long beep, then replace the handset.

Advanced fax operations (Monochrome only)

Retrieving fax messages 10

You can call your machine from any touch tone phone and have your fax messages sent to a machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press

962.

d Wait for the long beep, enter the number

(up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 to reset the machine when

you’ve finished.

f Hang up after you hear your machine

beep. Your machine will call the other fax machine, which will then print your fax messages.

Changing your Fax Forwarding number 10

You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.

a Dial your fax number. b When your machine answers, enter

your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.

c When you hear two short beeps, press

954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers. However, press # if you want to create a pause.

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

Printing Reports 11

Fax reports 11

You need to set up the Transmission Verification Report and Journal Period using the Menu keys.

Transmission Verification Report 11

You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.

When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose

Transmission. Press OK.

e Press a or b to choose On, On+Image,

Off or Off+Image.

Press OK.

Fax Journal (activity report) 11

You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps on How to print a report on page 79. The factory setting is Every 50 Faxes.

a Press Menu. b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Report Setting. Press OK.

d Press a or b to choose

Journal Period. Press OK.

e Press a or b to choose an interval.

Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.

 Every 50 Faxes

The machine will print the Journal when the machine has stored 50 jobs.

f Press Stop/Exit.

Printing Reports

f Enter the time to start printing in 24-hour

format. Press OK. (For example: enter 19:45 for 7:45 PM.)

g Press Stop/Exit.

Reports 11

The following reports are available:

 XMIT Verify

Prints a Transmission Verification Report for your last transmission.

 Help List

A help list about how to quickly program your machine.

 Quick-Dial

Lists names and numbers stored in the Speed-Dial memory, in alphabetical or numerical order.

 Fax Journal

Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)

 User Settings

Lists your settings.

 Network Config

Lists your Network settings.

How to print a report 11

a Press Menu. b Press a or b to choose

Print Reports. Press OK.

c Press a or b to choose the report you

want. Press OK.

d Press Mono Start. e Press Stop/Exit.

Polling 12

Polling overview 12

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polling receive 12

Polling receive lets you call another fax machine to receive a fax.

Setup to receive polling 12

a Press (Fax). b Press a or b to choose Polling RX.

Press OK.

c Press a or b to choose Standard.

Press OK.

d Enter the fax number you are polling. e Press Mono Start or Colour Start.

Setup to receive polling with secure code 12

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

a Press (Fax). b Press a or b to choose Polling RX.

Press OK.

c Press a or b to choose Secure.

Press OK.

d Enter a four-digit secure code.

This is the same as the security code of the fax machine you are polling. Press OK.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

Polling

Setup to receive delayed polling 12

Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.

a Press (Fax). b Press a or b to choose Polling RX.

Press OK.

c Press a or b to choose Timer.

Press OK.

d Enter the time (in 24-hour format) you

want to start polling. For example, enter 21:45 for 9:45 PM. Press OK.

e Enter the fax number you are polling. f Press Mono Start or Colour Start.

The machine makes the polling call at the time you entered.

 If you chose Timer, enter the time

(24-hour format) you want to begin polling and press OK, go to step e.

e Press a or b to choose

Broadcasting. Press OK.

f Press a or b to choose Add Number.

Press OK.

g Enter a number using Speed-Dial, a

Group, or dial pad. Press OK.

h Repeat steps f and g for all the fax

numbers you want to poll, and then press a or b to choose Complete. Press OK.

i Press Mono Start.

The machine polls each number or group in turn for a document.

Press Stop/Exit while the machine is dialling to cancel the polling process.

Sequential polling (Monochrome only) 12

Sequential polling lets you request documents from several fax machines in one operation.

a Press (Fax). b Press a or b to choose Polling RX.

Press OK.

c Press a or b to choose Standard,

Secure or Timer.

Press OK.

d Do one of the following:

 If you chose Standard and then

press OK, go to step e.

 If you chose Secure, enter a four-

digit number, press OK, go to step e.

To cancel all sequential polling receive jobs, see Checking and cancelling waiting jobs on page 38.

Chapter 12

Polled transmit (Monochrome only) 12

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and cancelling waiting jobs on page 38.)

Setup for polled transmit 12

a Press (Fax). b Load your document. c Press a or b to choose Polled TX.

Press OK.

d Press a or b to choose Standard.

Press OK.

e Press a or b to choose any settings

you want to change. Press OK. After each setting is accepted, you can continue to change more settings.

Setup for polled transmit with secure code 12

Secure Polling lets you restrict who can get the documents you set up to be polled.

Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.

a Press (Fax). b Load your document. c Press a or b to choose Polled TX.

Press OK.

d Press a or b to choose Secure.

Press OK.

e Enter a four-digit number.

Press OK.

f Press a or b to choose any settings

you want to change. Press OK. After each setting is accepted, you can continue to change more settings.

g Press Mono Start.

f Press Mono Start.

Section III

Copy III

Making copies 84

Making copies 13

How to copy 13

Entering Copy mode 13

When you want to make a copy, press

(Copy) to illuminate it in green.

The LCD shows:

COPY

Quality

Enlarge/Reduce Paper Type Paper Size Brightness

Normal

100% Plain Pap A4 0

Copy Start Press

1 No of Copies

You can enter the number of copies you want by using the dial pad.

Press a or b to scroll through the Copy key options.

 Quality (See page 85.)  Enlarge/Reduce (See page 86.)  Paper Type (See page 89.)  Paper Size (See page 89.)  Brightness (See page 88.)  Contrast (See page 88.)  Color Adjust (See page 88.)  Stack/Sort (See page 87.)  Page Layout (See page 86.)  Set New Default (See page 89.)  Factory Reset (See page 89.)

When the option you want is highlighted, press OK.

Note

The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 22.)

Making a single copy 13

a Press (Copy).

b Load your document.

(See Loading documents on page 9.)

c Press Mono Start or Colour Start.

Making copies

Making multiple copies 13

You can make up to 99 copies.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press Mono Start or Colour Start.

Note

To sort the copies, press a or b to choose Stack/Sort. (See Sorting copies using the ADF on page 87.)

Stop copying 13

To stop copying, press Stop/Exit.

Copy settings 13

You can change the copy settings temporarily for the next copy.

Changing copy speed and quality 13

You can choose from a range of quality. The factory setting is Normal.

 Fast

Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies).

 Normal

Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.

 Best

Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.

a Press (Copy).

b Load your document. c Enter the number of copies you want.

The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 22.)

If you have finished choosing settings, press Mono Start or Colour Start.

If you want to choose more settings, press a or b.

Note

You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 89.)

d Press a or b to choose Quality.

Press OK.

e Press a or b to choose Fast, Normal

or Best. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Chapter 13

Enlarging or reducing the image copied 13

You can choose an enlargement or reduction ratio.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose

Enlarge/Reduce. Press OK.

e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want. Press OK.

 Press a or b to choose

Custom(25-400%)and then enter an enlargement or reduction ratio from 25% to 400%. Press OK. (For example, press 53 to enter 53%.)

50%

69% A4iA5

78% LGLiLTR

83% LGLiA4

93% A4iLTR

97% LTRiA4

100%*

104% EXEiLTR

142% A5iA4

186% 10×15cmiLTR

198% 10×15cmiA4

200%

Custom(25-400%)

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Note

Page Layout Options are not available with Enlarge/Reduce.

Making N in 1 copies or a poster (page layout) 13

The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.

You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to make a poster, use the scanner glass.

Important

 Please make sure paper size is set to

Letter or A4.

 You can not use the Enlarge/Reduce

setting with the N in 1 and Poster features.

 If you are producing multiple colour

copies, N in 1 copy is not available.

 (P) means Portrait and (L) means

Landscape.

 You can only make one poster copy at a

time.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Page Layout.

Press OK.

e Press a or b to choose Off (1in1),

2in1(P), 2in1(L), 4in1(P), 4in1(L)or Poster(3×3).

Press OK.

Making copies

f If you do not want to change additional

settings, press Mono Start or Colour Start to scan the page.

If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.

If you are using the scanner glass, go to step g.

g After the machine scans the page, press

1 to scan the next page.

h Place the next page on the scanner

glass. Press OK. Repeat steps g and h for each page of the layout.

i After all the pages have been scanned,

press 2 to finish.

Note

If photo paper has been chosen in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been chosen.

Place your document face down in the direction shown below.

 2 in 1 (P)

 2 in 1 (L)

Poster (3 x 3) 13

You can make a poster size copy of a photograph.

Sorting copies using the ADF13

You can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Stack/Sort.

Press OK.

e Press a or b to choose Sort.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

 4 in 1 (P)

 4 in 1 (L)

Chapter 13

Adjusting Brightness, Contrast and Colour 13

Brightness 13

You can adjust the copy brightness to make copies darker or lighter.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Brightness.

Press OK.

e Press d to make a darker copy or press

c to make a lighter copy.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Contrast 13

You can adjust the copy contrast to help an image look sharper and more vivid.

a Press (Copy).

Colour Saturation 13

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose

Color Adjust. Press OK.

e Press a or b to choose Red, Green or

Blue.

Press OK.

f Press c to increase the colour

saturation, or press d to decrease the colour saturation. Press OK.

g Do one of the following:

 If you want to change saturation for

another colour, go to step e.

 If you want to change additional

settings, press a or b to choose Exit. Press OK.

 If you do not want to change

additional settings, press Mono Start or Colour Start.

b Load your document. c Enter the number of copies you want. d Press a or b to choose Contrast.

Press OK.

e Press c to increase the contrast or

press d to decrease the contrast. Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Making copies

Paper Options 13

Paper Type 13

If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Type.

Press OK.

e Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo, Other Photo or Transparency.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Setting your changes as a new default 13

You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by

setting them the default settings. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose your new

setting. Press OK. Repeat this step for each setting you want to change.

c After changing the last setting, press a

or b to choose Set New Default. Press OK.

d Press 1 to choose Yes. e Press Stop/Exit.

Paper Size 13

If copying on paper other than A4 size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo [10 cm (W) × 15 cm (H)] paper.

a Press (Copy).

b Load your document. c Enter the number of copies you want. d Press a or b to choose Paper Size.

Press OK.

e Press a or b to choose Letter,

Legal, A4, A5 or 10x15cm.

Press OK.

f If you do not want to change additional

settings, press Mono Start or Colour Start.

Restoring all settings to the factory settings 13

You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

a Press (Copy).

b Press a or b to choose

Factory Reset. Press OK.

c Press 1 to choose Yes. d Press Stop/Exit.

Chapter 13

‘Out of Memory’ message 13

If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.

You will need to clear some jobs from the memory before you can continue.

To free up extra memory, do the following:

 Turn off Advanced Fax Operation. (See

Turning off Advanced Fax Operations on page 72.)

 Print the faxes that are in the memory.

(See Printing a fax from the memory on page 46.)

When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.

Brother FMC-665CW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Approval Information and Compilation and Publication Notice

APPROVAL INFORMATION

Compilation and Publication Notice

Table of Contents

General Information 1

Using the documentation 1

Symbols and conventions used in the documentation 1

Accessing the Software User’s Guide and Network User’s Guide

Viewing Documentation 1

How to find Network setup instructions (MFC-665CW only)

How to find Scanning instructions 1

How to find Network setup instructions (MFC-665CW only)

How to find Scanning instructions 1

Control panel overview 1

LCD display screen 1

Basic Operations 1

Loading documents and paper 2

Loading documents 2

Using the ADF 2

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

Using the scanner glass 2

Document Sizes Supported 2

How to load documents 2

Scanning area 2

Acceptable paper and other media 2

Recommended media 2

Handling and using media 2

Paper capacity of the output paper tray

Choosing the right media 2

Paper type and size for each operation for paper tray 2

Paper weight, thickness and capacity 2

Loading paper, envelopes and other media 2

Loading paper and other media 2

Loading envelopes, post cards and photo paper 2

Loading envelopes 2

How to load envelopes and post cards2

Loading photo paper 2

Removing small printouts from the machine

Printable area 2

General setup 3

Power Save mode 3

Putting your machine in Power Save mode 3

Power Save setting 3

Bringing your machine out of Power Save mode 3

Mode Timer 3

Paper settings 3

Paper Type 3

Paper Size 3

Volume Settings 3

Ring Volume 3

Setting the Ring Volume from the menu

Speaker Volume 3

Beeper Volume 3

LCD display 3

LCD Contrast 3

Setting the backlight brightness 3

Setting the Dim Timer for the backlight 3

Setting the Wallpaper 3

Setting the Off Timer 3

Security features 4

TX Lock (MFC-440CN only) 4

Changing the TX Lock password 4

Setting and changing the TX Lock password

Setting up the password 4

Turning the TX Lock on/off 4

Turning TX Lock on 4

Turning TX Lock off 4

Memory Security (MFC-665CW only) 4

Setting and changing the memory security password 4

Setting a password for the first time 4

Turning the memory security on/off 4

Turning on the memory security lock 4

Changing your memory security password

Turning off the memory security 4