Brother DCP-9045CDN User Guide
USER’S GUIDE
DCP-9045CDN
Version A
UK/IRE/SAF
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-9045CDN
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance
© 2007 Brother Industries, Ltd.
Approval Information and Compilation and Publication Notice
Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity
ii
Table of Contents
Section I General
1 General information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation .................................... 2
Accessing the User’s Guides.................................................................................2
Viewing documentation ...................................................................................3
Control panel overview ..........................................................................................6
Status LED indications...........................................................................................8
2 Loading paper and documents 10
Acceptable paper and other media......................................................................10
Recommended paper ....................................................................................10
Type and size of paper..................................................................................10
Handling and using special paper .................................................................12
Unprintable area..................................................................................................15
Unprintable area for copies ...........................................................................15
Unprintable area when printing from a computer ..........................................15
Loading paper and envelopes .............................................................................16
Loading documents .............................................................................................18
Using the ADF (automatic document feeder) ................................................18
Using the scanner glass ................................................................................19
3 General setup 20
Paper settings......................................................................................................20
Paper type .....................................................................................................20
Paper size......................................................................................................20
Tray use in copy mode ..................................................................................21
Tray use in print mode...................................................................................21
Volume settings...................................................................................................22
Beeper volume ..............................................................................................22
Automatic daylight savings time ..........................................................................22
Ecology features..................................................................................................22
Toner save.....................................................................................................22
Sleep time......................................................................................................23
Turning off the scanner lamp.........................................................................23
LCD contrast........................................................................................................23
User Settings List.................................................................................................23
4 Security features 24
Security................................................................................................................24
Secure Function Lock....................................................................................24
iii
Section II Copy
5 Making copies 28
How to copy .........................................................................................................28
LCD display for Copy mode...........................................................................28
Making a single copy.....................................................................................28
Making multiple copies ..................................................................................28
Stop copying..................................................................................................28
Copy options (temporary settings).......................................................................29
Changing copy quality ...................................................................................29
Enlarging or reducing the image copied ........................................................30
Making N in 1 copies (page layout) ...............................................................31
Duplex (2-sided) copying...............................................................................32
Sorting copies using the ADF........................................................................34
Adjusting brightness, contrast and colour......................................................34
Tray selection ................................................................................................36
Out of memory message .....................................................................................36
Section III Direct printing
6 Printing photos from a digital camera 38
Before using PictBridge .......................................................................................38
PictBridge requirements ................................................................................38
Using PictBridge ..................................................................................................38
Setting your digital camera............................................................................38
Printing images ....................................................................................................39
DPOF printing................................................................................................40
Connecting a camera as a storage device ..........................................................40
Understanding the error messages .....................................................................41
7 Printing data from a USB flash memory drive 42
Supported file formats..........................................................................................42
Creating a PRN or PostScript
Printing data directly from the USB flash memory drive ......................................43
Understanding the error messages .....................................................................44
®
3 ™ file for direct printing...................................42
Section IV Software
8 Software and network features 46
How to read HTML User’s Guides .......................................................................46
For Windows
For Macintosh
®
................................................................................................46
®
..............................................................................................46
iv
Section V Appendixes
A Safety and legal 48
Choosing a location.............................................................................................48
Important information...........................................................................................49
Safety precautions.........................................................................................49
IEC60825-1+A2:2001 Specification ..............................................................52
Disconnect device .........................................................................................52
Wiring information (U.K. only)........................................................................52
LAN connection .............................................................................................53
Radio interference .........................................................................................53
EU Directive 2002/96/EC and EN50419........................................................53
EU Directive 2006/66/EC - Removing or Replacing the Battery....................53
Important safety instructions..........................................................................54
Legal limitations for copying ..........................................................................55
Trademarks ...................................................................................................56
BOptions 57
Optional paper tray ..............................................................................................57
Installing the optional paper tray....................................................................57
Memory board......................................................................................................60
Installing extra memory .................................................................................60
C Troubleshooting and routine maintenance 62
Troubleshooting ...................................................................................................62
Solutions to common problems .....................................................................62
Improving the print quality....................................................................................68
Error and maintenance messages.......................................................................79
Document jams..............................................................................................84
Paper jams ....................................................................................................85
Routine maintenance...........................................................................................95
Cleaning the outside of the machine .............................................................95
Cleaning the scanner.....................................................................................96
Cleaning the laser scanner windows .............................................................97
Cleaning the corona wires...........................................................................102
Cleaning the drum unit ................................................................................105
Replacing the consumable items.......................................................................113
Replacing a toner cartridge .........................................................................115
Replacing the drum unit...............................................................................120
Replacing the belt unit.................................................................................127
Replacing the waste toner box ....................................................................132
How to change the LCD Language....................................................................137
Packing and shipping the machine ....................................................................138
Repacking the machine...............................................................................139
Machine information ..........................................................................................146
Checking the serial number.........................................................................146
Checking the page counters........................................................................146
Checking the remaining life of parts ............................................................146
v
D Menu and features 147
On-screen programming ....................................................................................147
Menu table...................................................................................................147
Memory storage...........................................................................................147
Menu keys .........................................................................................................147
How to access the menu mode ...................................................................148
Menu table .........................................................................................................149
Entering text.......................................................................................................158
E Specifications 160
General..............................................................................................................160
Print media.........................................................................................................162
Copy ..................................................................................................................163
Scan...................................................................................................................164
Print ...................................................................................................................165
Interfaces ...........................................................................................................166
PictBridge ..........................................................................................................166
Direct print feature .............................................................................................166
Computer requirements.....................................................................................167
Consumable items .............................................................................................168
Ethernet wired network ......................................................................................169
F Glossary 170
GIndex 171
vi
Section I
General I
General information 2
Loading paper and documents 10
General setup 20
Security features 24
1
General information 1
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold style identifies keys on the
machine control panel or
computer screen.
Italics Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
Courier New font identifies the
messages shown on the LCD
of the machine.
Accessing the User’s
1
Guides
This User’s Guide does not contain all the
information about your machine. The
advanced features of the Printer, Network
and Scanner are explained in the Software
and Network User’s Guides that you can find
on the CD-ROM.
1
Warning icons tell you what to do to
avoid the risk of injury.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Caution icons tell you about
procedures you must follow to
prevent damaging the machine.
Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.
Note icons give useful tips.
2
General information
Viewing documentation 1
Viewing documentation (Windows®) 1
To view the documentation, from the Start
menu, point to Brother, DCP-9045CDN from
the program group, and then click
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC.
Insert the Brother CD-ROM labelled
Windows
®
into your CD-ROM drive.
b If the language selection screen
appears, click your language.
c If the model name screen appears, click
your model name.The CD-ROM main
menu will appear.
e Click the documentation you want to
read:
HTML documents (3 manuals):
HTML User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide.
This format is recommended for
viewing on your computer.
PDF documents (4 manuals):
PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick
Setup Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
1
If this window does not appear, use
Windows
start.exe program from the root directory
of the Brother CD-ROM.
®
Explorer to find and run the
d Click Documentation.
3
Chapter 1
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning a document using the TWAIN
driver in Chapter 2
Scanning a document using the WIA
driver (For Windows
®
XP/Windows Vista®
only) in Chapter 2
Using ControlCenter3 in Chapter 3
Network Scanning in Chapter 4
ScanSoft ™ PaperPort ™ 11SE with OCR How-to-Guides:
The complete ScanSoft ™ PaperPort ™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft
application.
™ PaperPort ™ 11SE with OCR
Viewing documentation (Macintosh®) 1
a Turn on your Macintosh
Insert the Brother CD-ROM labelled
Macintosh
b The following window will appear.
1
®
into your CD-ROM drive.
®
c Double-click the Documentation icon.
d If the language selection screen
appears, double-click your language.
e Double-click the documentation you
want to read:
HTML documents (3 manuals):
HTML User’s Guide for stand-alone
operations,Software User’s Guide and
Network User’s Guide.
This format is recommended for viewing
on your computer.
.
Note
The documents are also available in PDF
format (4 manuals):
PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick Setup
Guide.
The PDF format is recommended for
printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)
4
How to find scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide: 1
Scanning in Chapter 9
Using ControlCenter2 in Chapter 10
Network Scanning in Chapter 11
Presto!® PageManager® User's Guide:1
The complete Presto!® PageManager®
User’s Guide can be viewed from the Help
selection in the Presto!
application.
®
PageManager®
General information
1
5
Chapter 1
Control panel overview 1
1 Print keys:
Direct
Lets you print data from a USB flash
memory drive that you can connect
directly to the machine. You can also print
images directly from your PictBridge
compatible camera.
Secure
When using Secure Function Lock, you
can switch restricted users by holding
down d as you press the Secure key. (See
Secure Function Lock on page 24.)
You can print data saved in memory when
you enter your four-digit password. (For
details about using the Secure key, see
Software User’s Guide on the CD-ROM
Job Cancel
Cancels a programmed print job and
clears print data in the machine’s memory.
2 LCD
Displays messages to help you set up and
use your machine.
the
.)
3 Status LED
The LED will flash and change colour
depending on the machine’s status.
4 Menu keys:
Menu
Lets you access the Menu to program
your settings in the machine.
Clear/Back
Deletes entered data or lets you cancel
the current setting.
OK
Lets you store your settings in the
machine.
d or c
Press to scroll backwards or forwards
through menu selections.
a or b
Press to scroll through the menus and
options.
6
General information
1
5 Numeric keys
Use to enter information into the machine.
6 Stop/Exit
Stops an operation or exits from a menu.
7 Start:
Colour
Lets you start making copies in full colour.
Mono
Lets you start making copies in black &
white.
8 Copy keys:
Contrast/Quality
Lets you change the quality or contrast for
the next copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used
for the next copy.
Sort
Sorts multiple copies using the ADF.
Nin1
You can choose N in 1 copy to 2 or 4
pages onto one page.
9 Duplex
You can choose Duplex to copy on both
sides of the paper.
10 Scan
Puts the machine in Scan mode. (For
details about scanning, see the Software
User’s Guide on the CD-ROM.)
7
Chapter 1
Status LED indications 1
The Status LED (light emitting diode) will flash and change colour depending on the machine’s
status.
The LED indications shown in the table below are used in the illustrations in this chapter.
LED LED Status
LED is off.
LED is on.
Green
Green
Yellow
Yellow
Red
Red
LED is blinking.
LED Machine Status Description
Sleep Mode The power switch is off or the machine is in Sleep mode.
Warming Up The machine is warming up for printing.
Green
Ready The machine is ready to print.
Green
Receiving Data The machine is either receiving data from the computer,
processing data in memory, or printing data.
Yellow
Data Remaining in
Print data remains in the machine’s memory.
Memory
Yellow
8
LED Machine Status Description
Service error Follow the steps below.
1. Turn off the power switch.
Red
2. Wait a few seconds, and then turn it back on and try to print
again.
If you cannot clear the error and you see the same service call
indication after turning the machine back on, please call your
Brother dealer.
Red
Cover open The front cover or back cover is open. Close the cover.
Toner life end Replace the toner cartridge with a new one.
Paper error Put paper in the tray or clear the paper jam. Check the LCD
message.
Scan lock Check that the scanner lock lever is released.
Out of memory Memory is full.
Others Check the LCD message.
Note
When the power switch is off or the machine is in sleep mode, the LED is off.
General information
1
9
2
Loading paper and documents 2
Acceptable paper and other media
Recommended paper 2
To get the best print quality, we suggest using
the following paper.
Paper Type Item
Plain paper
Recycled paper Xerox Recycled Supreme
Labels Avery laser label L7163
Envelope Antalis River series (DL)
Print quality may vary according to the type of
paper you are using.
You can use the following types of media:
plain paper, labels or envelopes.
For best results, follow the steps below:
Xerox Premier 80 g/m
Xerox Business 80 g/m
2
2
Type and size of paper 2
2
The machine loads paper from the installed
standard paper tray, or multi-purpose tray, or
optional lower tray.
Standard paper tray 2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper
trays on page 11. The standard paper tray
can hold up to 250 sheets of Letter/A4, legal
and folio size paper (80 g/m
loaded up to the maximum paper mark on the
sliding paper width guide.
Multi-purpose tray (MP tray) 2
The MP tray can hold up to 50 sheets of
paper (80 g/m
can be loaded up to the maximum paper mark
on the sliding paper width guide.
2
) or up to 3 envelopes. Paper
2
). Paper can be
Use paper made for plain paper copying.
Use paper that is 75 to 90 g/m
Use labels which are designed for use in
laser printers.
Avoid touching the printed surface of the
paper immediately after printing.
Use long grain paper with a neutral Ph
value, and a moisture content of approx
5%.
DO NOT load envelopes, labels or thick
paper (more than 105 g/m
tray or optional lower tray. It may cause
paper jams.
10
CAUTION
2
.
2
) into the paper
Optional lower tray (LT-100CL) 2
The optional lower tray can hold up to
500 sheets of Letter/A4, legal and folio size
paper (80 g/m
the top line of the maximum paper mark on
the sliding paper width guide.
2
). Paper can be loaded up to
Loading paper and documents
The names for the paper trays in the printer driver and this Guide are as follows: 2
Tray and optional unit Name
Standard paper tray Tray 1
Optional lower tray Tray 2
Multi-purpose tray MP tray
Paper capacity of the paper trays 2
Paper size Paper types No. of sheets
Paper Tray
(Tray #1)
Multi-purpose tray
(MP tray)
Paper Tray
(Tray #2)
A4, Letter, Legal,
Executive, A5, A6, B5 ,
B6 and Folio
1
Width: 69.9 to 215.9 mm
(2.75 to 8.5 in.)
Length: 116.0 to 406.4 mm
(4.57 to 16.0 in.)
A4, Letter, Legal,
Executive, A5, B5, B6
and Folio
1
Plain paper, Thin paper
and Recycled paper
Plain paper, Thin paper,
Thick paper, Recycled
paper, Bond paper,
Envelope and Labels
Plain paper, Thin paper
and Recycled paper
up to 250 (80 g/m
up to 50 (plain paper)
(80 g/m
2
)
up to 3 (envelopes)
up to 500 (80 g/m
2
)
2
)
2
1
Folio size is 8 in. × 13 in.
Recommended paper specifications 2
The following paper specifications are
suitable for this machine.
Basis weight (g/m2) 75-90
Thickness (µm) 80-110
Roughness (sec.) Higher than 20
3
Stiffness (cm
Grain direction Long grain
Volume resistivity (ohm) 10e
Surface resistivity (ohm-cm) 10e9-10e
Filler CaCO3 (Neutral)
Ash content (wt%) Below 23
Brightness (%) Higher than 80
Opacity (%) Higher than 85
/100) 90-150
9
-10e
11
12
11
Chapter 2
Handling and using special paper 2
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Some important guidelines when selecting
paper are:
Your supplier should be informed that the
paper or envelopes will be used in a colour
laser machine.
Preprinted paper must use inks that can
withstand the temperature of the
machine’s fusing process (200 degrees
centigrade for a period of 0.1 seconds).
If you have selected a cotton bond paper,
paper having a rough surface, such as
cockle or laid finished paper or paper that
is wrinkled or puckered, the paper may
exhibit degraded performance.
Types of paper to avoid 2
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
CAUTION
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1
1
1 2 mm or greater
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.
Envelopes 2
Most envelopes will be suitable for your
machine. However, some envelopes may
have print-quality problems because of the
way they have been made. A suitable
envelope should have edges with straight,
well-creased folds and the leading edge
should not be thicker than two pieces of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Envelopes can only be fed from the MP tray.
Before you put envelopes in the tray, check
the following:
Envelopes should have a lengthwise
sealing flap.
The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
Envelopes should have two layers of
paper in the area circled below.
12
Loading paper and documents
1
1 Feeding direction
1
Note
• Before you print envelopes, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
• Before you print a lot of envelopes, test
one to make sure that the print results are
what you want.
• Envelope joints that are sealed by the
manufacturer should be secure.
• DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when
stacked
• that are made of paper that weighs more
than the paper weight specifications for
the machine
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on the surface as shown in the
figure below
2
• DO NOT print envelopes using duplex
printing.
• For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
• We recommend that you do not print
within 15 mm. of the edges of the
envelopes.
•See Acceptable paper and other
media on page 10.
Types of envelopes to avoid 2
DO NOT use envelopes:
CAUTION
• that are damaged, curled, wrinkled or an
unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• with double flaps as shown in the figure
below
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown in the figure
below
13
Chapter 2
• with each side folded as shown in the
figure below
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Brother warranty or service
agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Labels 2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the belt unit or rollers and cause jams
and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
Types of labels to avoid 2
Do not use labels that are damaged, curled,
wrinkled or an unusual shape.
DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.
CAUTION
All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.
Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print properly and may cause
damage to your machine.
Labels can be fed from the MP tray only.
14
Loading paper and documents
Unprintable area 2
Unprintable area for copies 2
The printable area begins at approximately
4 mm (0.16 in.) from the top and bottom and
3 mm (0.12 in.) from both sides of the paper.
2
1
14mm
23mm
Note
This unprintable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The unprintable area changes with
the paper size.
2
1
Unprintable area when printing from a computer 2
When using the default driver the printable
area is smaller than the paper size, as shown
below.
Portrait
2
1
14.23mm
24.23mm
Landscape
2
1
2
1
2
2
1
14.23mm
24.23mm
Note
The unprintable area shown above is for
A4 size paper. The unprintable area
changes with the paper size.
15
Chapter 2
Loading paper and envelopes 2
The machine can feed paper from the
standard paper tray, optional lower tray or
multi-purpose tray.
When printing on plain paper 60 to 105 g/m
use the paper tray.
For printing on other types of media use the
MP tray (multi-purpose tray).
When you put paper into the paper tray, note
the following:
If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
Before using paper that has holes in it,
such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.
Loading plain paper in the paper tray 2
a Unfold the output paper tray support
flap (1).
2
1
b Pull the paper tray completely out of the
machine.
16
c While pressing the green paper-guide
release lever (1), slide the paper guides
to fit the paper size. Make sure that the
guides are firmly in the slots.
1
Loading paper and documents
d Fan the stack of paper well to avoid
paper feeding problems.
e Put the paper into the paper tray with the
top edge of the paper in first and the
print side face down.
Make sure that the paper is flat in the
tray and below the maximum paper
mark (1).
1
Loading envelopes or other media in
the multi-purpose tray (MP tray) 2
Use the MP tray when printing envelopes,
labels, and thick paper.
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
a Unfold the output paper tray support
flap (1).
1
2
f Push the paper tray firmly back into the
machine.
b Open the MP tray and lower it gently.
17
Chapter 2
c Pull out the MP tray support flap (1).
1
d Put the envelopes (up to 3) or media in
the MP tray with the top edge first and
the print side face up.
Loading documents 2
You can make copies, and scan from the ADF
(automatic document feeder) and from the
scanner glass.
Using the ADF (automatic document feeder) 2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard
80 g/m
before putting them in the ADF.
Make sure documents written with ink are
completely dry.
2
paper and always fan the pages
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
18
Loading paper and documents
a Unfold the ADF document output
support flap (1) and the ADF support
flap (2).
1
b Fan the pages well.
c Place your document, face up top edge
first, in the ADF until you feel it touch the
feed roller.
d Adjust the paper guides to fit the width of
your document.
Using the scanner glass 2
You can use the scanner glass to scan or
copy the pages of a book or one page at a
time. Documents can be up to 215.9 mm wide
to 355.6 mm long (8.5 inches wide and up to
14 inches long).
To use the scanner glass, the ADF must be
empty.
a Lift the document cover.
b Using the document guidelines on the
left, centre the document face down on
the scanner glass.
2
CAUTION
To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
To scan non-standard documents see
Using the scanner glass on page 19.
c Close the document cover.
If the document is a book or is thick,
DO NOT slam the cover or press on it.
CAUTION
19
3
General setup 3
Paper settings 3
Paper type 3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Do one of the following:
To set the paper type for the
MP Tray press Menu, 1, 1, 1.
To set the paper type for Tray#1
press Menu, 1, 1, 2.
To set the paper type for Tray#2
press Menu, 1, 1, 3 if you installed
the optional tray.
11.Paper Type
1.MP Tray
a Plain
b Thick
Select ab or OK
b For Tray#1 and Tray#2 press a or b to
choose Thin, Plain or
Recycled Paper. For MP Tray press
a or b to choose Thin, Plain, Thick,
Thicker or Recycled Paper.
Press OK.
c Press Stop/Exit.
Paper size 3
You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio.
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document on the page.
a Do one of the following:
To set the paper size for the
MP Tray press Menu, 1, 2, 1.
To set the paper size for Tray#1
press Menu, 1, 2, 2.
To set the paper size for Tray#2
press Menu, 1, 2, 3 if you installed
the optional tray.
12.Paper Size
1.MP Tray
a A4
b Letter
Select ab or OK
b Press a or b to choose A4, Letter,
Legal, Executive, A5, A6, B5, B6,
Folio or Any.
Press OK.
c Press Stop/Exit.
Note
• Any (size) appears only when you choose
the MP tray (Menu, 1, 2, 1).
• If you choose Any for the MP Tray Paper
size, you must choose MP Only for the
Tray Use setting.
• You cannot use the Any Paper Size option
for the MP tray when making N in 1
copies. You must choose one of the other
available Paper Size selections for the MP
tray.
• A6 size is not available for the optional
Tray #2.
20
General setup
Tray use in copy mode 3
You can change the priority tray that the
machine will use for printing copies.
When you choose Tray#1 Only, MP Only
or Tray#2 Only
1
, the machine loads the
paper only from that tray. If the selected tray
is out of paper, No Paper will appear on the
LCD. Insert the paper in the empty tray.
To change the tray setting follow the
instructions below:
a Press Menu, 1, 6, 1.
16.Tray Use
1.Copy
a MP>T1
b T1>MP
Select ab or OK
b Press a or b to choose Tray#1 Only,
Tray#2 Only
MP>T1>T2
1
, MP Only,
1
or T1>T2>MP1.
Press OK.
1
Tray#2 Only or T2 appears only if the
optional tray is installed.
c Press Stop/Exit.
Note
• The ADF can detect the document size .
When loading the documents from the
ADF and MP>T1>T2 or T1>T2>MP is
selected, the machine looks for the tray
with the most suitable paper size and pulls
paper from that tray. If no tray has suitable
paper, the machine pulls paper from the
higher priority tray.
Tray use in print mode 3
You can change the default tray the machine
will use for printing from your computer.
a Press Menu, 1, 6, 2.
16.Tray Use
2.Print
a MP>T1
b T1>MP
Select ab or OK
b Press a or b to choose Tray#1 Only,
Tray#2 Only
MP>T1>T2
1
, MP Only,
1
or T1>T2>MP1.
Press OK.
1
Tray#2 Only or T2 appears only if the
optional tray is installed.
c Press Stop/Exit.
Note
• The setting in the printer driver will take
priority over the setting made on the
control panel.
• If the control panel is set to
Tray#1 Only, MP Only or
Tray#2 Only
Auto Select in the printer driver, the
machine loads the paper from that tray.
1
Tray#2 Only appears only if the optional tray is
installed.
1
and you choose
3
• When using the scanner glass, your
document is always copied from the
higher priority tray even if more suitable
paper is in another paper tray.
21
Chapter 3
Volume settings 3
Beeper volume 3
When the beeper is on, the machine will beep
when you press a key or make a mistake. You
can choose a range of volume levels, from
High to Off.
a Press Menu, 1, 3.
13.Beeper
a Low
Med
b High
Select ab or OK
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press Stop/Exit.
Automatic daylight
Ecology features 3
Toner save 3
You can save toner using this feature. When
you set toner save to On, print appears
lighter. The default setting is Off.
a Press Menu, 1, 5, 1.
15.Ecology
1.Toner Save
a On
b Off
Select ab or OK
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
Note
We DO NOT recommend Toner Save for
printing Photo or Greyscale images.
savings time
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Autumn.
a Press Menu, 1, 4.
14.Auto Daylight
a On
b Off
Select ab or OK
b Press a or b to choose On (or Off).
Press OK.
c Press Stop/Exit.
3
22
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