Using the Brother printer driver..................................................................................................................2
Printing a document...................................................................................................................................3
Printer Emulation Support ...................................................................................................................8
Printing the Internal Font List...............................................................................................................9
Printing the Print Configuration List.....................................................................................................9
Test Print.............................................................................................................................................9
Duplex (MFC-9840CDW and DCP-9045CDN only) ..........................................................................10
Output Color ......................................................................................................................................10
Status Monitor..........................................................................................................................................14
Turning on the status monitor............................................................................................................14
Monitoring the machine’s status........................................................................................................15
Sending a file as a PC-FAX using the Facsimile style user interface..............................................112
Sending a file as a PC-FAX using the Simple style user interface..................................................114
Address Book ........................................................................................................................................115
Brother Address Book .....................................................................................................................116
Setting up a member in the Address Book......................................................................................116
Status Monitor........................................................................................................................................138
Updating the machine’s status ........................................................................................................138
Hiding or showing the window.........................................................................................................138
Quitting the window .........................................................................................................................138
Web Based Management (Network Connection Only)....................................................................138
Color Calibration..............................................................................................................................139
Using the Scan key................................................................................................................................195
Scan to E-mail (PC).........................................................................................................................196
Scan to E-mail (E-mail server, MFC-9840CDW).............................................................................197
Scan to Image .................................................................................................................................198
Scan to OCR ...................................................................................................................................199
Scan to File......................................................................................................................................200
Scan to FTP.....................................................................................................................................201
Scan to FTP Manual Method...........................................................................................................205
12Remote Setup 207
Remote Setup (MFC-9440CN and MFC-9840CDW only).....................................................................207
AIndex 209
vi
Section I
Windows
®
I
Printing
Scanning
ControlCenter3
Network Scanning
Remote Setup (MFC-9440CN and MFC-9840CDW only)
Brother PC-FAX Software
(MFC-9440CN and MFC-9840CDW only)
Firewall settings (For Network users)
2
39
70
92
107
109
126
1
Note
• The screens in this section are from Windows
operating system.
• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow communication through port number 137. See Firewall settings (For Network users) on page 126.
Printing1
®
XP. Screens on your PC may vary depending on your
Using the Brother printer driver1
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com
Windows® Printing
The dedicated printer driver for Microsoft
on the CD-ROM supplied with your Brother device. You can install them easily into your Windows
using our installer program. The driver supports our unique compression mode to enhance printing speed in
®
Windows
custom paper size.
applications, and allows you to set various printer settings, including economy printing mode and
®
Windows® 2000 Professional/XP/Windows Vista™ are available
®
system
1
2
Printing
Printing a document1
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)
a From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX
Printer* as your printer driver from the Print or Print Settings menu in your software application, and then
click OK to begin printing.
*(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will
be in the printer driver name.)
Note
®
For Macintosh
b Your computer sends the data to the machine. The Data LED blinks in yellow and the machine starts to
print.
c When the machine finishes printing all the data, the LCD shows the machine status.
users, see Features in the printer driver (For Macintosh®) on page 140.
1
Note
You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next larger paper size.
Then adjust the print area by changing the right and left margins in your application software.
3
Printing
Duplex printing1
The supplied printer driver supports duplex printing.
Guidelines for printing on both sides of the paper1
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP tray.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see
Improving the print quality in the User’s Guide.
Automatic duplex printing (MFC-9840CDW and DCP-9045CDN only)1
1
Note
• Use A4, Letter, Legal or Folio size paper when you use the automatic duplex printing function.
• Make sure that the back cover is closed.
• Make sure that the duplex tray is installed correctly in the machine.
• If paper is curled, straighten it and then put it back in the paper tray.
• Use regular paper. DO NOT use bond paper or thin paper.
a Put paper in the paper tray or MP tray.
b For the Windows printer driver
1Open the Properties dialog box in the printer driver.
2From the General tab, click the Printing Preferences button.
3From the Advanced tab, click the Duplex icon.
4Choose Duplex and make sure that Use Duplex Unit has been chosen.
5Click OK. The printer will print on both sides of the paper automatically.
For the BR-Script printer driver
1Open the Properties dialog box in the printer driver.
2From the General tab, click the Printing Preferences button.
3From the Layout tab, choose Orientation, Print on Both Sides (Duplex) and Page Order.
4Click OK. The printer will print on both sides of the paper automatically.
4
Printing
Manual duplex printing1
The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
1
5
Printing
Simultaneous scanning, printing and faxing1
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing. However, when the machine
is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.
1
6
Printing
Printer operation keys1
Job Cancel1
To cancel the current print job, press Job Cancel. If the Data LED turns Yellow, there is data in the printer’s
memory. You can clear the data that is left in the printer memory by pressing Job Cancel.
Secure Key1
Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.
1
a Press Secure.
Note
If the LCD displays No Data !, there is no secured data in the memory.
b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print. Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete.
Press OK.
Note
After you print the secured data, it will be cleared from memory.
7
Printing
Printer Emulation Support1
Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.
HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
®
language of a Hewlett-Packard
LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.
BR-Script 3 Mode
®
BR-Script is an original Brother page description language and a PostScript
language emulation
interpreter. This printer supports level 3. The BR-Script interpreter of this printer allows you to control text
and graphics on the page.
For technical information about PostScript
• Adobe Systems Incorporated. PostScript
®
commands, see the following manuals:
®
Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript
®
Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
®
• Adobe Systems Incorporated. PostScript
Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
1
Setting the Emulation mode1
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 1.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 1.
b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK.
c Press Stop/Exit.
Note
We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.
8
Printing
Printing the Internal Font List1
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 1.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 1.
b Press Black Start or Color Start. The machine prints the list.
c Press Stop/Exit.
Printing the Print Configuration List1
You can print a list of current printer settings.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 2.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 2.
b Press Black Start or Color Start. The machine prints the settings.
c Press Stop/Exit.
Test Print1
1
If you are having problems with print quality, you can do a test print.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 3.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 3.
b Press Black Start or Color Start.
c Press Stop/Exit.
Note
If the problem appears on the printout, see Improving the print quality in the User’s Guide.
9
Printing
Duplex (MFC-9840CDW and DCP-9045CDN only)1
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.
a For MFC-9840CDW, press Menu, 4, 3.
For DCP-9045CDN, press Menu, 3, 3.
b Press a or b to choose Off, On(Long Edge) or On(Short Edge).
c Press OK.
d Press Stop/Exit.
Output Color1
If the driver does not have color settings, you can choose the color settings.
a For MFC-9440CN, press Menu, 4, 3.
For MFC-9840CDW, press Menu, 4, 4.
For DCP-9040CN, press Menu, 3, 3.
For DCP-9045CDN, press Menu, 3, 4.
b Press a or b to choose Auto, Color or B&W.
1
Note
For more information about the color settings, see Color/Mono on page 19.
c Press OK.
d Press Stop/Exit.
Restoring default printer settings1
You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the
machine’s memory will be cleared.
a For MFC-9440CN, press Menu, 4, 4.
For MFC-9840CDW, press Menu, 4, 5.
For DCP-9040CN, press Menu, 3, 4.
For DCP-9045CDN, press Menu, 3, 5.
b To restore the default settings, press 1.
To exit without making a change, press 2.
c Press Stop/Exit.
10
Printing
Calibration1
The output density for each color may vary depending on the environment the machine is in such as
temperature and humidity. Calibration helps you to improve the color density.
a For MFC-9440CN, press Menu, 4, 5.
For MFC-9840CDW, press Menu, 4, 6.
For DCP-9040CN, press Menu, 3, 5.
For DCP-9045CDN, press Menu, 3, 6.
b Press a or b to select Calibrate.
c Press OK.
d Press 1 to select Yes.
e Press Stop/Exit.
You can reset the calibration parameters back to those set at the factory.
a For MFC-9440CN, press Menu, 4, 5.
For MFC-9840CDW, press Menu, 4, 6.
For DCP-9040CN, press Menu, 3, 5.
For DCP-9045CDN, press Menu, 3, 6.
1
b Press a or b to Reset.
c Press OK.
d Press 1 to select Yes.
e Press Stop/Exit.
Note
If an error message is displayed, press Stop/Exit and try again. For more information, see
Troubleshooting and routine maintenance in the User’s Guide.
11
Printing
Auto Registration1
Registration1
If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration
feature to correct the problem.
a For MFC-9440CN, press Menu, 4, 6, 1.
For MFC-9840CDW, press Menu, 4, 7, 1.
For DCP-9040CN, press Menu, 3, 6, 1.
For DCP-9045CDN, press Menu, 3, 7, 1.
b To start, press 1.
To exit, press 2.
c Press Stop/Exit.
Frequency1
You can set the machine to carry out auto registration regularly, and also how often it occurs.
1
a For MFC-9440CN, press Menu, 4, 6, 2.
For MFC-9840CDW, press Menu, 4, 7, 2.
For DCP-9040CN, press Menu, 3, 6, 2.
For DCP-9045CDN, press Menu, 3, 7, 2.
b Press a or b to choose Low, Medium, High or Off.
Press OK.
c Press Stop/Exit.
12
Printing
Manual Registration1
If color still appears incorrectly after auto-registration, you will need to perform manual registration.
a For MFC-9440CN, press Menu, 4, 7, 1.
For MFC-9840CDW, press Menu, 4, 8, 1.
For DCP-9040CN, press Menu, 3, 7, 1.
For DCP-9045CDN, press Menu, 3, 8, 1.
b Press Black Start or Color Start to start printing the color registration chart.
c When the machine has finished printing the registration sheet, press 2 (Set Regist.) to correct the
color manually.
d Starting at 1 (Magenta Left) on the chart, check which colored bar has the most uniform print density and
enter its number into the machine using the a and b keys.
Press OK.
Repeat for 2 (Cyan Left), 3 (Yellow Left), 4, 5, 6 to 9.
1
7
1
e Press Stop/Exit.
4
2
3
5
6
8
9
13
Printing
Status Monitor1
The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more
devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
Turning on the status monitor1
a Click the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX)/Status Monitor on your computer.
The Brother Status Monitor window will appear.
b Right-click on the Status Monitor window and choose Load Status Monitor on the Startup in the
menu.
1
c Right-click on the Status Monitor window and choose Location, and then choose the way to display the
status monitor on your computer— in the Tasktray, in the TaskTray (On Error) or on the desktop.
14
Printing
Monitoring the machine’s status1
The Status Monitor icon will change color depending on the machine status.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are two locations where you can display the status monitor on your PC—in the tasktray or on the
desktop.
Note
• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the
Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your
computer.
• For more information about using the Status Monitor software, right click the Status Monitor icon and
choose Help.
1
15
Printing
Printer driver settings1
Note
®
For Macintosh
You can change the following printer settings when you print from your computer.
Paper Size
Multiple Page
Orientation
Copies
Media Type
Duplex / Booklet
Color / Mono
Paper Source
Print Quality
users, see Printing and Faxing on page 131.
2
1
Color Mode
1
Duplex printing (Manual Duplex printing
Watermark
Scaling
Secure Print
1
1
1
/ Duplex printing with Duplex Unit2)
Toner Save Mode
Quick Print Setup
Administrator
Print Setting
Header-Footer Print
Color Calibration
1
These settings are not available with the BR-script printer driver for Windows®.
2
This setting is not available for MFC-9440CN and DCP-9040CN.
1
1
1
1
1
16
Printing
Features in the Windows® printer driver1
For more information, see the Help text in the printer driver.
Note
®
• The screens in this section are from Windows
operating system.
• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Printer Properties dialog box.
Basic tab1
You can also change settings by clicking the illustration on the left side of the Basic tab.
XP. The screens on your PC will vary depending on your
1
1
2
3
4
a Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1).
b Choose the Duplex/Booklet setting (2)(MFC-9840CDW and DCP-9045CDN only).
c Choose the Color/Mono setting (3).
d Choose the Paper Source (4).
e Click OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
17
Printing
Paper Size1
From the drop-down box choose the Paper Size you are using.
Multiple Page1
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
4 in 11 in 2x2 pages
Page Order1
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line1
When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid
border, dash border or no border around each page on the sheet.
Orientation1
Orientation selects the position of how your document will be printed (Portrait or Landscape).
1
PortraitLandscape
Copies1
The copies selection sets the number of copies that will be printed.
Collate1
With the Collate check box selected, one complete copy of your document will be printed and then repeated
for the number of copies you selected. If the Collate check box is not selected, then each page will be printed
for all the copies selected before the next page of the document is printed.
Collate box checkedCollate box not checked
18
Printing
Media Type1
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain PaperThin Paper Thick PaperThicker PaperBond PaperLabel
Post cardEnvelopesEnv. ThickEnv. ThinRecycled Paper
Note
• When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or
rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.
• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env.Thin.
Duplex / Booklet (MFC-9840CDW and DCP-9045CDN only)1
When you want to print a booklet or do duplex printing, use this function, and then from the Advanced tab,
choose a Duplex Type (See Duplex printing on page 4).
Color/Mono1
You can change the Color/Mono settings as follows:
Color
1
If you want the printer to use Color mode even when printing monochrome document, select this mode.
Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes
the print processing speed faster than color mode. If your document contains color, selecting Mono mode
prints your document in 256 levels of gray.
Auto
The printer checks the content of your documents for color. If color is detected, it prints in color. If no color
content is detected, it prints in monochrome. This operation may reduce the total printing speed.
Note
If the Cyan, Magenta or Yellow toner runs out, choosing Mono will allow you to keep printing as long as
the Black toner does not run out.
Paper Source 1
You can choose Auto Select, Tray1, MP Tray or Manual and specify separate trays for printing the first page
and for printing from the second page onwards.
19
Printing
Advanced tab1
Change the tab settings by clicking one of the appropriate icons:
You can choose the following print quality settings.
• Normal
600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.
• Fine
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time, data transfer time and printing
time will be longer.
Note
The print speed will change depending on what print quality you choose. Higher print takes longer to print,
while lower print quality takes less time to print.
Color Mode
The following options are available in Color Mode:
• Normal
This is the default color mode.
• Vivid
1
The color of all elements are adjusted to become a more vivid color.
• Auto
The printer driver automatically selects the Color Mode type.
• None
Turns off color matching.
Improve GrayColor
You can improve the image quality of shaded areas.
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
Import
You can adjust the print configuration of a particular image by clicking Setting. After you have chosen and
exported print configurations for a particular image you can import those setting for other images. Use the
Export function to create a print configuration file from the current settings.
Export
You can adjust the print configuration of a particular image by clicking Setting. When you have finished
adjusting the image parameters, such as brightness and contrast, you can export those settings as a print
configuration file. Use the Import function to load a previously exported configuration file.
21
Setting
Printing
If you want to change the color settings such as brightness, contrast, intensity or saturation, click the
Setting button to access more advanced settings.
1
2
3
4
5
7
6
8
• Brightness (1)
Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your
image darker.
• Contrast (2)
1
Darker sections are darker while lighter sections will be lighter as you increase the contrast.
• Red (3)
Increase the intensity of Red in the image.
• Green (4)
Increase the intensity of Green in the image.
• Blue (5)
Increase the intensity of Blue in the image.
• Saturation (6)
Increase the saturation when you wish to print a more vivid image or decrease the saturation you want
to print a less vivid image.
• Browse (7)
By clicking the Browse button, you can change the image shown in the preview window. The file must
be a bitmap file.
• Print (8)
You can print the image shown in the preview by clicking the Print button.
22
Printing
Duplex Printing1
Check Duplex if you want to use the Duplex (two-sided) printing feature.
Use Duplex Unit (MFC-9840CDW and DCP-9045CDN only)
Check the Duplex box and then choose Use Duplex Unit.
1
In this mode, the machine prints on both sides of the paper automatically. There are six types of automatic
duplex binding directions available for each orientation.
Manual Duplex
Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the
printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd
numbered pages are printed. There are six types of manual duplex binding directions available for each
orientation.
Booklet Printing
When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the
middle.
Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.
23
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