Brother DCP-9040CN, DCP-9045CDN, MFC-9440CN, MFC-9840CDW Software User Guide

SOFTWARE USER’S GUIDE
MFC-9440CN MFC-9840CDW DCP-9040CN DCP-9045CDN
Version A
Section I Windows
®
1Printing 2
Using the Brother printer driver..................................................................................................................2
Printing a document...................................................................................................................................3
Duplex printing...........................................................................................................................................4
Guidelines for printing on both sides of the paper ...............................................................................4
Automatic duplex printing (MFC-9840CDW and DCP-9045CDN only) ...............................................4
Manual duplex printing ........................................................................................................................5
Simultaneous scanning, printing and faxing ..............................................................................................6
Printer operation keys................................................................................................................................7
Job Cancel...........................................................................................................................................7
Secure Key..........................................................................................................................................7
Printer Emulation Support ...................................................................................................................8
Printing the Internal Font List...............................................................................................................9
Printing the Print Configuration List.....................................................................................................9
Test Print.............................................................................................................................................9
Duplex (MFC-9840CDW and DCP-9045CDN only) ..........................................................................10
Output Color ......................................................................................................................................10
Restoring default printer settings.......................................................................................................10
Calibration .........................................................................................................................................11
Auto Registration...............................................................................................................................12
Manual Registration...........................................................................................................................13
Status Monitor..........................................................................................................................................14
Turning on the status monitor............................................................................................................14
Monitoring the machine’s status........................................................................................................15
Printer driver settings...............................................................................................................................16
Features in the Windows
Basic tab............................................................................................................................................17
Advanced tab.....................................................................................................................................20
Print Quality.......................................................................................................................................21
Duplex Printing ..................................................................................................................................23
Watermark.........................................................................................................................................24
Page Setting ......................................................................................................................................26
Device Options ..................................................................................................................................27
Support tab ........................................................................................................................................30
Accessories tab ................................................................................................................................31
Features in the BR-Script (PostScript
Device Settings tab ...........................................................................................................................32
Printing Preferences..........................................................................................................................33
Advanced options..............................................................................................................................35
Ports tab ...........................................................................................................................................38
®
printer driver..................................................................................................17
®
3 ™ language emulation) printer driver ....................................32
i
2Scanning 39
Scanning a document using the TWAIN driver........................................................................................39
TWAIN compliant...............................................................................................................................39
Accessing the Scanner......................................................................................................................39
Scanning a document into the PC .....................................................................................................41
Settings in the Scanner Setup dialog box..........................................................................................44
Scanning a document using the WIA driver (For Windows
WIA compliant ...................................................................................................................................47
Accessing the Scanner......................................................................................................................47
Scanning a document into the PC .....................................................................................................48
Scanning a document using the WIA driver
(For Windows Photo Gallery and Windows Fax and Scan users) ........................................................53
Accessing the scanner ......................................................................................................................53
Scanning a document into the PC .....................................................................................................54
Using the Scan key (For USB users).......................................................................................................57
Scan to USB (Not available for DCP-9040CN)..................................................................................58
Scan to E-mail ...................................................................................................................................62
Scan to Image ...................................................................................................................................63
Scan to OCR .....................................................................................................................................64
Scan to File........................................................................................................................................65
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™.............................................................66
Viewing items ....................................................................................................................................67
Organizing your items in folders........................................................................................................68
Quick links to other applications ........................................................................................................68
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............68
You can import items from other applications ...................................................................................69
You can export items into other formats............................................................................................69
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR ......................................................................69
®
XP/ Windows Vista™)...............................47
3 ControlCenter3 70
Using ControlCenter3..............................................................................................................................70
Switching the user interface ..............................................................................................................72
Turning the Auto Load feature off......................................................................................................72
SCAN.................................................................................................................................................73
CUSTOM SCAN................................................................................................................................73
COPY ................................................................................................................................................73
PC-FAX (MFC-9440CN and MFC-9840CDW only)...........................................................................74
DEVICE SETTING.............................................................................................................................74
SCAN.......................................................................................................................................................75
Image (example: Microsoft
OCR (Word Processing program) .....................................................................................................77
E-mail ................................................................................................................................................78
File attachments................................................................................................................................78
File.....................................................................................................................................................79
CUSTOM SCAN .....................................................................................................................................80
Customizing a user-defined button....................................................................................................81
COPY ......................................................................................................................................................85
PC-FAX (MFC-9440CN and MFC-9840CDW only).................................................................................87
Send ..................................................................................................................................................87
Receive/View Received.....................................................................................................................88
Address Book ....................................................................................................................................89
Setup .................................................................................................................................................89
®
Paint)....................................................................................................75
ii
DEVICE SETTING...................................................................................................................................90
Remote Setup (MFC-9440CN and MFC-9840CDW only).................................................................90
Quick-Dial (MFC-9440CN and MFC-9840CDW only) .......................................................................90
Status Monitor ..................................................................................................................................91
User’s Guide......................................................................................................................................91
4 Network Scanning 92
Before using Network Scanning ..............................................................................................................92
Network license .................................................................................................................................92
Configuring Network Scanning..........................................................................................................92
Using the Scan key..................................................................................................................................95
Scan to E-mail (PC)...........................................................................................................................95
Scan to E-mail (E-mail Server, MFC-9840CDW only).......................................................................96
Scan to Image ...................................................................................................................................98
Scan to OCR .....................................................................................................................................99
Scan to File......................................................................................................................................100
Scan to FTP.....................................................................................................................................101
Scan to FTP Manual Method...........................................................................................................105
5 Remote Setup (MFC-9440CN and MFC-9840CDW only) 107
Remote Setup........................................................................................................................................107
6 Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) 109
PC-FAX sending ...................................................................................................................................109
Setting up user information..............................................................................................................109
Sending setup..................................................................................................................................110
Setting up a cover page...................................................................................................................111
Entering cover page information......................................................................................................112
Sending a file as a PC-FAX using the Facsimile style user interface..............................................112
Sending a file as a PC-FAX using the Simple style user interface..................................................114
Address Book ........................................................................................................................................115
Brother Address Book .....................................................................................................................116
Setting up a member in the Address Book......................................................................................116
Speed Dial setup .............................................................................................................................117
Setting up a group for broadcasting ................................................................................................118
Editing member information.............................................................................................................118
Deleting a member or group............................................................................................................118
Exporting the Address Book............................................................................................................119
Importing to the Address Book ........................................................................................................120
PC-FAX receiving..................................................................................................................................121
Enabling PC-FAX on your machine.................................................................................................122
Running the PC-FAX Receiving software on your PC.....................................................................122
Setting up your PC ..........................................................................................................................123
Configuring the Network PC-FAX Receiving Settings.....................................................................124
Viewing new PC-FAX messages.....................................................................................................125
7 Firewall settings (For Network users) 126
Before using the Brother software.........................................................................................................126
For Windows
For Windows Vista™ users .............................................................................................................128
®
XP SP2 users ..........................................................................................................126
iii
Section II Apple® Macintosh
®
8 Printing and Faxing 131
Printer operation key .............................................................................................................................131
Job Cancel.......................................................................................................................................131
Secure Key .....................................................................................................................................131
Printer Emulation Support ...............................................................................................................132
Printing the Internal Font List...........................................................................................................133
Printing the Print Configuration List.................................................................................................133
Test Print.........................................................................................................................................133
Duplex (MFC-9840CDW and DCP-9045CDN only) ........................................................................134
Output Color ....................................................................................................................................134
Restoring default printer settings.....................................................................................................134
Calibration .......................................................................................................................................135
Auto Registration.............................................................................................................................135
Manual Registration.........................................................................................................................137
Status Monitor........................................................................................................................................138
Updating the machine’s status ........................................................................................................138
Hiding or showing the window.........................................................................................................138
Quitting the window .........................................................................................................................138
Web Based Management (Network Connection Only)....................................................................138
Color Calibration..............................................................................................................................139
Features in the printer driver (For Macintosh
Page Setup......................................................................................................................................140
Copies & Pages...............................................................................................................................140
Cover Page (For Mac OS
Layout..............................................................................................................................................141
Secure Print.....................................................................................................................................143
Print Settings ...................................................................................................................................144
Removing the Printer driver for Macintosh Using the BR-Script3 Driver (Post Script Features in the BR-Script (PostScript
Page Setup......................................................................................................................................151
Copies & Pages...............................................................................................................................151
Cover Page (For Mac OS
Layout..............................................................................................................................................152
Printer Features...............................................................................................................................154
Sending a fax (MFC-9440CN and MFC-9840CDW only) ......................................................................155
For Macintosh
®
...............................................................................................................................155
®
X 10.4) .................................................................................................141
®
®
X 10.4) .................................................................................................152
®
) .....................................................................................140
®
..........................................................................................147
®
3 ™ language emulation printer driver) ..............................148
3 ™ language emulation) printer driver ...................................151
iv
9Scanning 159
Scanning from a Macintosh®.................................................................................................................159
Accessing the scanner ....................................................................................................................159
Scanning an image into your Macintosh
®
.......................................................................................160
Pre-Scanning an image...................................................................................................................161
Settings in the Scanner window ......................................................................................................162
Using the Scan key (For USB cable users)...........................................................................................165
Scan to USB (Not available for DCP-9040CN)................................................................................166
Scan to E-mail .................................................................................................................................170
Scan to Image .................................................................................................................................171
Scan to OCR ...................................................................................................................................172
Scan to File......................................................................................................................................173
Using Presto!
Features ..........................................................................................................................................174
System requirements for Presto!
®
PageManager®.............................................................................................................174
®
PageManager®.........................................................................174
NewSoft Technical Support .............................................................................................................175
10 ControlCenter2 177
Using ControlCenter2............................................................................................................................177
Turning the AutoLoad feature off.....................................................................................................178
SCAN...............................................................................................................................................178
CUSTOM SCAN..............................................................................................................................179
COPY / PC-FAX..............................................................................................................................179
DEVICE SETTINGS ........................................................................................................................179
SCAN.....................................................................................................................................................180
Image (example: Apple
OCR (word processing application).................................................................................................182
E-mail ..............................................................................................................................................183
Supported file types.........................................................................................................................183
File...................................................................................................................................................184
CUSTOM SCAN ....................................................................................................................................185
User-defined button .........................................................................................................................185
Scan to Image .................................................................................................................................186
Scan to OCR ...................................................................................................................................187
Scan to E-mail .................................................................................................................................188
Scan to File......................................................................................................................................189
COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only)................................................190
DEVICE SETTINGS ..............................................................................................................................191
Remote Setup (MFC-9440CN and MFC-9840CDW only)...............................................................191
Quick-Dial (MFC-9440CN and MFC-9840CDW only) .....................................................................192
Status Monitor .................................................................................................................................192
®
Preview) ..................................................................................................180
v
11 Network Scanning 193
Before using Network Scanning ............................................................................................................193
Configuring network scanning .........................................................................................................193
Using the Scan key................................................................................................................................195
Scan to E-mail (PC).........................................................................................................................196
Scan to E-mail (E-mail server, MFC-9840CDW).............................................................................197
Scan to Image .................................................................................................................................198
Scan to OCR ...................................................................................................................................199
Scan to File......................................................................................................................................200
Scan to FTP.....................................................................................................................................201
Scan to FTP Manual Method...........................................................................................................205
12 Remote Setup 207
Remote Setup (MFC-9440CN and MFC-9840CDW only).....................................................................207
A Index 209
vi
Section I
Windows
®
I
Printing
Scanning
ControlCenter3
Network Scanning
Remote Setup (MFC-9440CN and MFC-9840CDW only)
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only)
Firewall settings (For Network users)
2 39 70 92
107
109 126
1
Note
• The screens in this section are from Windows operating system.
• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 126.

Printing 1

®
XP. Screens on your PC may vary depending on your

Using the Brother printer driver 1

A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com
Windows® Printing
The dedicated printer driver for Microsoft on the CD-ROM supplied with your Brother device. You can install them easily into your Windows
using our installer program. The driver supports our unique compression mode to enhance printing speed in
®
Windows custom paper size.
applications, and allows you to set various printer settings, including economy printing mode and
®
Windows® 2000 Professional/XP/Windows Vista™ are available
®
system
1
2
Printing

Printing a document 1

When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.)
a From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX Printer* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will be in the printer driver name.)
Note
®
For Macintosh
b Your computer sends the data to the machine. The Data LED blinks in yellow and the machine starts to
print.
c When the machine finishes printing all the data, the LCD shows the machine status.
users, see Features in the printer driver (For Macintosh®) on page 140.
1
Note
You can choose the paper size and orientation in your application software. If your application software does not support your custom paper size, choose the next larger paper size. Then adjust the print area by changing the right and left margins in your application software.
3
Printing

Duplex printing 1

The supplied printer driver supports duplex printing.
Guidelines for printing on both sides of the paper 1
If the paper is thin, it may wrinkle.If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP tray.If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see Improving the print quality in the User’s Guide.
Automatic duplex printing (MFC-9840CDW and DCP-9045CDN only) 1
1
Note
• Use A4, Letter, Legal or Folio size paper when you use the automatic duplex printing function.
• Make sure that the back cover is closed.
• Make sure that the duplex tray is installed correctly in the machine.
• If paper is curled, straighten it and then put it back in the paper tray.
• Use regular paper. DO NOT use bond paper or thin paper.
a Put paper in the paper tray or MP tray. b For the Windows printer driver
1 Open the Properties dialog box in the printer driver.
2 From the General tab, click the Printing Preferences button.
3 From the Advanced tab, click the Duplex icon.
4 Choose Duplex and make sure that Use Duplex Unit has been chosen.
5 Click OK. The printer will print on both sides of the paper automatically.
For the BR-Script printer driver
1 Open the Properties dialog box in the printer driver.
2 From the General tab, click the Printing Preferences button.
3 From the Layout tab, choose Orientation, Print on Both Sides (Duplex) and Page Order.
4 Click OK. The printer will print on both sides of the paper automatically.
4
Printing
Manual duplex printing 1
The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.
1
5
Printing

Simultaneous scanning, printing and faxing 1

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
1
6
Printing

Printer operation keys 1

Job Cancel 1
To cancel the current print job, press Job Cancel. If the Data LED turns Yellow, there is data in the printer’s memory. You can clear the data that is left in the printer memory by pressing Job Cancel.
Secure Key 1
Secured data is password protected. Only those people who know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.
1
a Press Secure.
Note
If the LCD displays No Data !, there is no secured data in the memory.
b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name. c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK. d To print the data, press a or b to choose Print. Press OK.
The machine prints the data. To delete the secured data, press a or b to choose Delete. Press OK.
Note
After you print the secured data, it will be cleared from memory.
7
Printing
Printer Emulation Support 1
Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.
HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
®
language of a Hewlett-Packard
LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.
BR-Script 3 Mode
®
BR-Script is an original Brother page description language and a PostScript
language emulation interpreter. This printer supports level 3. The BR-Script interpreter of this printer allows you to control text and graphics on the page.
For technical information about PostScript
• Adobe Systems Incorporated. PostScript
®
commands, see the following manuals:
®
Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript
®
Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
®
• Adobe Systems Incorporated. PostScript
Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
1
Setting the Emulation mode 1
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 1.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 1.
b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK. c Press Stop/Exit.
Note
We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine.
8
Printing
Printing the Internal Font List 1
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 1.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 1.
b Press Black Start or Color Start. The machine prints the list. c Press Stop/Exit.
Printing the Print Configuration List 1
You can print a list of current printer settings.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 2.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 2.
b Press Black Start or Color Start. The machine prints the settings. c Press Stop/Exit.
Test Print 1
1
If you are having problems with print quality, you can do a test print.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 3.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 3.
b Press Black Start or Color Start. c Press Stop/Exit.
Note
If the problem appears on the printout, see Improving the print quality in the User’s Guide.
9
Printing
Duplex (MFC-9840CDW and DCP-9045CDN only) 1
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel.
a For MFC-9840CDW, press Menu, 4, 3.
For DCP-9045CDN, press Menu, 3, 3.
b Press a or b to choose Off, On(Long Edge) or On(Short Edge). c Press OK. d Press Stop/Exit.
Output Color 1
If the driver does not have color settings, you can choose the color settings.
a For MFC-9440CN, press Menu, 4, 3.
For MFC-9840CDW, press Menu, 4, 4. For DCP-9040CN, press Menu, 3, 3. For DCP-9045CDN, press Menu, 3, 4.
b Press a or b to choose Auto, Color or B&W.
1
Note
For more information about the color settings, see Color/Mono on page 19.
c Press OK. d Press Stop/Exit.
Restoring default printer settings 1
You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the machine’s memory will be cleared.
a For MFC-9440CN, press Menu, 4, 4.
For MFC-9840CDW, press Menu, 4, 5. For DCP-9040CN, press Menu, 3, 4. For DCP-9045CDN, press Menu, 3, 5.
b To restore the default settings, press 1.
To exit without making a change, press 2.
c Press Stop/Exit.
10
Printing
Calibration 1
The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color density.
a For MFC-9440CN, press Menu, 4, 5.
For MFC-9840CDW, press Menu, 4, 6. For DCP-9040CN, press Menu, 3, 5. For DCP-9045CDN, press Menu, 3, 6.
b Press a or b to select Calibrate. c Press OK. d Press 1 to select Yes. e Press Stop/Exit.
You can reset the calibration parameters back to those set at the factory.
a For MFC-9440CN, press Menu, 4, 5.
For MFC-9840CDW, press Menu, 4, 6. For DCP-9040CN, press Menu, 3, 5. For DCP-9045CDN, press Menu, 3, 6.
1
b Press a or b to Reset. c Press OK. d Press 1 to select Yes. e Press Stop/Exit.
Note
If an error message is displayed, press Stop/Exit and try again. For more information, see
Troubleshooting and routine maintenance in the User’s Guide.
11
Printing
Auto Registration 1
Registration 1
If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature to correct the problem.
a For MFC-9440CN, press Menu, 4, 6, 1.
For MFC-9840CDW, press Menu, 4, 7, 1. For DCP-9040CN, press Menu, 3, 6, 1. For DCP-9045CDN, press Menu, 3, 7, 1.
b To start, press 1.
To exit, press 2.
c Press Stop/Exit.
Frequency 1
You can set the machine to carry out auto registration regularly, and also how often it occurs.
1
a For MFC-9440CN, press Menu, 4, 6, 2.
For MFC-9840CDW, press Menu, 4, 7, 2. For DCP-9040CN, press Menu, 3, 6, 2. For DCP-9045CDN, press Menu, 3, 7, 2.
b Press a or b to choose Low, Medium, High or Off.
Press OK.
c Press Stop/Exit.
12
Printing
Manual Registration 1
If color still appears incorrectly after auto-registration, you will need to perform manual registration.
a For MFC-9440CN, press Menu, 4, 7, 1.
For MFC-9840CDW, press Menu, 4, 8, 1. For DCP-9040CN, press Menu, 3, 7, 1. For DCP-9045CDN, press Menu, 3, 8, 1.
b Press Black Start or Color Start to start printing the color registration chart. c When the machine has finished printing the registration sheet, press 2 (Set Regist.) to correct the
color manually.
d Starting at 1 (Magenta Left) on the chart, check which colored bar has the most uniform print density and
enter its number into the machine using the a and b keys. Press OK. Repeat for 2 (Cyan Left), 3 (Yellow Left), 4, 5, 6 to 9.
1
7
1
e Press Stop/Exit.
4
2
3
5
6
8
9
13
Printing

Status Monitor 1

The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
Turning on the status monitor 1
a Click the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX)/Status Monitor on your computer.
The Brother Status Monitor window will appear.
b Right-click on the Status Monitor window and choose Load Status Monitor on the Startup in the
menu.
1
c Right-click on the Status Monitor window and choose Location, and then choose the way to display the
status monitor on your computer— in the Tasktray, in the TaskTray (On Error) or on the desktop.
14
Printing
Monitoring the machine’s status 1
The Status Monitor icon will change color depending on the machine status.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are two locations where you can display the status monitor on your PC—in the tasktray or on the desktop.
Note
• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your computer.
• For more information about using the Status Monitor software, right click the Status Monitor icon and choose Help.
1
15
Printing

Printer driver settings 1

Note
®
For Macintosh
You can change the following printer settings when you print from your computer.
Paper SizeMultiple PageOrientationCopiesMedia Type
Duplex / BookletColor / MonoPaper SourcePrint Quality
users, see Printing and Faxing on page 131.
2
1
Color Mode
1
Duplex printing (Manual Duplex printing
Watermark
Scaling
Secure Print
1
1
1
/ Duplex printing with Duplex Unit2)
Toner Save Mode
Quick Print Setup
Administrator
Print Setting
Header-Footer Print
Color Calibration
1
These settings are not available with the BR-script printer driver for Windows®.
2
This setting is not available for MFC-9440CN and DCP-9040CN.
1
1
1
1
1
16
Printing

Features in the Windows® printer driver 1

For more information, see the Help text in the printer driver.
Note
®
• The screens in this section are from Windows operating system.
• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Printer Properties dialog box.
Basic tab 1
You can also change settings by clicking the illustration on the left side of the Basic tab.
XP. The screens on your PC will vary depending on your
1
1
2
3
4
a Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1). b Choose the Duplex/Booklet setting (2)(MFC-9840CDW and DCP-9045CDN only). c Choose the Color/Mono setting (3). d Choose the Paper Source (4). e Click OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
17
Printing
Paper Size 1
From the drop-down box choose the Paper Size you are using.
Multiple Page 1
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
4 in 1 1 in 2x2 pages
Page Order 1
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line 1
When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid border, dash border or no border around each page on the sheet.
Orientation 1
Orientation selects the position of how your document will be printed (Portrait or Landscape).
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Portrait Landscape
Copies 1
The copies selection sets the number of copies that will be printed.
Collate 1
With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.
Collate box checked Collate box not checked
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Printing
Media Type 1
You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.
Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Label
Post card Envelopes Env. Thick Env. Thin Recycled Paper
Note
• When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.
• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env.Thin.
Duplex / Booklet (MFC-9840CDW and DCP-9045CDN only) 1
When you want to print a booklet or do duplex printing, use this function, and then from the Advanced tab, choose a Duplex Type (See Duplex printing on page 4).
Color/Mono 1
You can change the Color/Mono settings as follows:
Color
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If you want the printer to use Color mode even when printing monochrome document, select this mode.
Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of gray.
Auto
The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. This operation may reduce the total printing speed.
Note
If the Cyan, Magenta or Yellow toner runs out, choosing Mono will allow you to keep printing as long as the Black toner does not run out.
Paper Source 1
You can choose Auto Select, Tray1, MP Tray or Manual and specify separate trays for printing the first page and for printing from the second page onwards.
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Printing
Advanced tab 1
Change the tab settings by clicking one of the appropriate icons:
Print Quality (1)
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Duplex printing (2)Watermark (3)Page Setting (4)Device Options (5)
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Printing
Print Quality 1
Print Quality
You can choose the following print quality settings.
Normal 600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.
Fine 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.
Note
The print speed will change depending on what print quality you choose. Higher print takes longer to print, while lower print quality takes less time to print.
Color Mode
The following options are available in Color Mode:
Normal This is the default color mode.
Vivid
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The color of all elements are adjusted to become a more vivid color.
Auto The printer driver automatically selects the Color Mode type.
None Turns off color matching.
Improve Gray Color
You can improve the image quality of shaded areas.
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
Import
You can adjust the print configuration of a particular image by clicking Setting. After you have chosen and exported print configurations for a particular image you can import those setting for other images. Use the Export function to create a print configuration file from the current settings.
Export
You can adjust the print configuration of a particular image by clicking Setting. When you have finished adjusting the image parameters, such as brightness and contrast, you can export those settings as a print configuration file. Use the Import function to load a previously exported configuration file.
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Setting
Printing
If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Setting button to access more advanced settings.
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Brightness (1) Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your
image darker.
Contrast (2)
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Darker sections are darker while lighter sections will be lighter as you increase the contrast.
Red (3) Increase the intensity of Red in the image.
Green (4) Increase the intensity of Green in the image.
Blue (5) Increase the intensity of Blue in the image.
Saturation (6) Increase the saturation when you wish to print a more vivid image or decrease the saturation you want
to print a less vivid image.
Browse (7) By clicking the Browse button, you can change the image shown in the preview window. The file must
be a bitmap file.
Print (8) You can print the image shown in the preview by clicking the Print button.
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Printing
Duplex Printing 1
Check Duplex if you want to use the Duplex (two-sided) printing feature.
Use Duplex Unit (MFC-9840CDW and DCP-9045CDN only)
Check the Duplex box and then choose Use Duplex Unit.
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In this mode, the machine prints on both sides of the paper automatically. There are six types of automatic duplex binding directions available for each orientation.
Manual Duplex
Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. There are six types of manual duplex binding directions available for each orientation.
Booklet Printing
When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the middle.
Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.
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