Page 1
SOFTWARE
USER’S GUIDE
MFC-9440CN
MFC-9840CDW
DCP-9040CN
DCP-9045CDN
Version A
Page 2
Table of Contents
Section I Windows
®
1Printing 2
Using the Brother printer driver..................................................................................................................2
Printing a document...................................................................................................................................3
Duplex printing...........................................................................................................................................4
Guidelines for printing on both sides of the paper ...............................................................................4
Automatic duplex printing (MFC-9840CDW and DCP-9045CDN only) ...............................................4
Manual duplex printing ........................................................................................................................5
Simultaneous scanning, printing and faxing ..............................................................................................6
Printer operation keys................................................................................................................................7
Job Cancel...........................................................................................................................................7
Secure Key..........................................................................................................................................7
Printer Emulation Support ...................................................................................................................8
Printing the Internal Font List...............................................................................................................9
Printing the Print Configuration List.....................................................................................................9
Test Print.............................................................................................................................................9
Duplex (MFC-9840CDW and DCP-9045CDN only) ..........................................................................10
Output Color ......................................................................................................................................10
Restoring default printer settings.......................................................................................................10
Calibration .........................................................................................................................................11
Auto Registration...............................................................................................................................12
Manual Registration...........................................................................................................................13
Status Monitor..........................................................................................................................................14
Turning on the status monitor............................................................................................................14
Monitoring the machine’s status........................................................................................................15
Printer driver settings...............................................................................................................................16
Features in the Windows
Basic tab............................................................................................................................................17
Advanced tab.....................................................................................................................................20
Print Quality.......................................................................................................................................21
Duplex Printing ..................................................................................................................................23
Watermark.........................................................................................................................................24
Page Setting ......................................................................................................................................26
Device Options ..................................................................................................................................27
Support tab ........................................................................................................................................30
Accessories tab ................................................................................................................................31
Features in the BR-Script (PostScript
Device Settings tab ...........................................................................................................................32
Printing Preferences..........................................................................................................................33
Advanced options..............................................................................................................................35
Ports tab ...........................................................................................................................................38
®
printer driver..................................................................................................17
®
3 ™ language emulation) printer driver ....................................32
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2Scanning 39
Scanning a document using the TWAIN driver........................................................................................39
TWAIN compliant...............................................................................................................................39
Accessing the Scanner......................................................................................................................39
Scanning a document into the PC .....................................................................................................41
Settings in the Scanner Setup dialog box..........................................................................................44
Scanning a document using the WIA driver (For Windows
WIA compliant ...................................................................................................................................47
Accessing the Scanner......................................................................................................................47
Scanning a document into the PC .....................................................................................................48
Scanning a document using the WIA driver
(For Windows Photo Gallery and Windows Fax and Scan users) ........................................................53
Accessing the scanner ......................................................................................................................53
Scanning a document into the PC .....................................................................................................54
Using the Scan key (For USB users).......................................................................................................57
Scan to USB (Not available for DCP-9040CN)..................................................................................58
Scan to E-mail ...................................................................................................................................62
Scan to Image ...................................................................................................................................63
Scan to OCR .....................................................................................................................................64
Scan to File........................................................................................................................................65
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™.............................................................66
Viewing items ....................................................................................................................................67
Organizing your items in folders........................................................................................................68
Quick links to other applications ........................................................................................................68
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............68
You can import items from other applications ...................................................................................69
You can export items into other formats............................................................................................69
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR ......................................................................69
®
XP/ Windows Vista™)...............................47
3 ControlCenter3 70
Using ControlCenter3..............................................................................................................................70
Switching the user interface ..............................................................................................................72
Turning the Auto Load feature off......................................................................................................72
SCAN.................................................................................................................................................73
CUSTOM SCAN................................................................................................................................73
COPY ................................................................................................................................................73
PC-FAX (MFC-9440CN and MFC-9840CDW only)...........................................................................74
DEVICE SETTING.............................................................................................................................74
SCAN.......................................................................................................................................................75
Image (example: Microsoft
OCR (Word Processing program) .....................................................................................................77
E-mail ................................................................................................................................................78
File attachments................................................................................................................................78
File.....................................................................................................................................................79
CUSTOM SCAN .....................................................................................................................................80
Customizing a user-defined button....................................................................................................81
COPY ......................................................................................................................................................85
PC-FAX (MFC-9440CN and MFC-9840CDW only).................................................................................87
Send ..................................................................................................................................................87
Receive/View Received.....................................................................................................................88
Address Book ....................................................................................................................................89
Setup .................................................................................................................................................89
®
Paint)....................................................................................................75
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DEVICE SETTING...................................................................................................................................90
Remote Setup (MFC-9440CN and MFC-9840CDW only).................................................................90
Quick-Dial (MFC-9440CN and MFC-9840CDW only) .......................................................................90
Status Monitor ..................................................................................................................................91
User’s Guide......................................................................................................................................91
4 Network Scanning 92
Before using Network Scanning ..............................................................................................................92
Network license .................................................................................................................................92
Configuring Network Scanning..........................................................................................................92
Using the Scan key..................................................................................................................................95
Scan to E-mail (PC)...........................................................................................................................95
Scan to E-mail (E-mail Server, MFC-9840CDW only).......................................................................96
Scan to Image ...................................................................................................................................98
Scan to OCR .....................................................................................................................................99
Scan to File......................................................................................................................................100
Scan to FTP.....................................................................................................................................101
Scan to FTP Manual Method...........................................................................................................105
5 Remote Setup (MFC-9440CN and MFC-9840CDW only) 107
Remote Setup........................................................................................................................................107
6 Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) 109
PC-FAX sending ...................................................................................................................................109
Setting up user information..............................................................................................................109
Sending setup..................................................................................................................................110
Setting up a cover page...................................................................................................................111
Entering cover page information......................................................................................................112
Sending a file as a PC-FAX using the Facsimile style user interface..............................................112
Sending a file as a PC-FAX using the Simple style user interface..................................................114
Address Book ........................................................................................................................................115
Brother Address Book .....................................................................................................................116
Setting up a member in the Address Book......................................................................................116
Speed Dial setup .............................................................................................................................117
Setting up a group for broadcasting ................................................................................................118
Editing member information.............................................................................................................118
Deleting a member or group............................................................................................................118
Exporting the Address Book............................................................................................................119
Importing to the Address Book ........................................................................................................120
PC-FAX receiving..................................................................................................................................121
Enabling PC-FAX on your machine.................................................................................................122
Running the PC-FAX Receiving software on your PC.....................................................................122
Setting up your PC ..........................................................................................................................123
Configuring the Network PC-FAX Receiving Settings.....................................................................124
Viewing new PC-FAX messages.....................................................................................................125
7 Firewall settings (For Network users) 126
Before using the Brother software.........................................................................................................126
For Windows
For Windows Vista™ users .............................................................................................................128
®
XP SP2 users ..........................................................................................................126
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Section II Apple® Macintosh
®
8 Printing and Faxing 131
Printer operation key .............................................................................................................................131
Job Cancel.......................................................................................................................................131
Secure Key .....................................................................................................................................131
Printer Emulation Support ...............................................................................................................132
Printing the Internal Font List...........................................................................................................133
Printing the Print Configuration List.................................................................................................133
Test Print.........................................................................................................................................133
Duplex (MFC-9840CDW and DCP-9045CDN only) ........................................................................134
Output Color ....................................................................................................................................134
Restoring default printer settings.....................................................................................................134
Calibration .......................................................................................................................................135
Auto Registration.............................................................................................................................135
Manual Registration.........................................................................................................................137
Status Monitor........................................................................................................................................138
Updating the machine’s status ........................................................................................................138
Hiding or showing the window.........................................................................................................138
Quitting the window .........................................................................................................................138
Web Based Management (Network Connection Only)....................................................................138
Color Calibration..............................................................................................................................139
Features in the printer driver (For Macintosh
Page Setup......................................................................................................................................140
Copies & Pages...............................................................................................................................140
Cover Page (For Mac OS
Layout..............................................................................................................................................141
Secure Print.....................................................................................................................................143
Print Settings ...................................................................................................................................144
Removing the Printer driver for Macintosh
Using the BR-Script3 Driver (Post Script
Features in the BR-Script (PostScript
Page Setup......................................................................................................................................151
Copies & Pages...............................................................................................................................151
Cover Page (For Mac OS
Layout..............................................................................................................................................152
Printer Features...............................................................................................................................154
Sending a fax (MFC-9440CN and MFC-9840CDW only) ......................................................................155
For Macintosh
®
...............................................................................................................................155
®
X 10.4) .................................................................................................141
®
®
X 10.4) .................................................................................................152
®
) .....................................................................................140
®
..........................................................................................147
®
3 ™ language emulation printer driver) ..............................148
3 ™ language emulation) printer driver ...................................151
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9Scanning 159
Scanning from a Macintosh®.................................................................................................................159
Accessing the scanner ....................................................................................................................159
Scanning an image into your Macintosh
®
.......................................................................................160
Pre-Scanning an image...................................................................................................................161
Settings in the Scanner window ......................................................................................................162
Using the Scan key (For USB cable users)...........................................................................................165
Scan to USB (Not available for DCP-9040CN)................................................................................166
Scan to E-mail .................................................................................................................................170
Scan to Image .................................................................................................................................171
Scan to OCR ...................................................................................................................................172
Scan to File......................................................................................................................................173
Using Presto!
Features ..........................................................................................................................................174
System requirements for Presto!
®
PageManager®.............................................................................................................174
®
PageManager®.........................................................................174
NewSoft Technical Support .............................................................................................................175
10 ControlCenter2 177
Using ControlCenter2............................................................................................................................177
Turning the AutoLoad feature off.....................................................................................................178
SCAN...............................................................................................................................................178
CUSTOM SCAN..............................................................................................................................179
COPY / PC-FAX..............................................................................................................................179
DEVICE SETTINGS ........................................................................................................................179
SCAN.....................................................................................................................................................180
Image (example: Apple
OCR (word processing application).................................................................................................182
E-mail ..............................................................................................................................................183
Supported file types.........................................................................................................................183
File...................................................................................................................................................184
CUSTOM SCAN ....................................................................................................................................185
User-defined button .........................................................................................................................185
Scan to Image .................................................................................................................................186
Scan to OCR ...................................................................................................................................187
Scan to E-mail .................................................................................................................................188
Scan to File......................................................................................................................................189
COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only)................................................190
DEVICE SETTINGS ..............................................................................................................................191
Remote Setup (MFC-9440CN and MFC-9840CDW only)...............................................................191
Quick-Dial (MFC-9440CN and MFC-9840CDW only) .....................................................................192
Status Monitor .................................................................................................................................192
®
Preview) ..................................................................................................180
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11 Network Scanning 193
Before using Network Scanning ............................................................................................................193
Configuring network scanning .........................................................................................................193
Using the Scan key................................................................................................................................195
Scan to E-mail (PC).........................................................................................................................196
Scan to E-mail (E-mail server, MFC-9840CDW).............................................................................197
Scan to Image .................................................................................................................................198
Scan to OCR ...................................................................................................................................199
Scan to File......................................................................................................................................200
Scan to FTP.....................................................................................................................................201
Scan to FTP Manual Method...........................................................................................................205
12 Remote Setup 207
Remote Setup (MFC-9440CN and MFC-9840CDW only).....................................................................207
A Index 209
vi
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Section I
Windows
®
I
Printing
Scanning
ControlCenter3
Network Scanning
Remote Setup (MFC-9440CN and MFC-9840CDW only)
Brother PC-FAX Software
(MFC-9440CN and MFC-9840CDW only)
Firewall settings (For Network users)
2
39
70
92
107
109
126
Page 9
1
Note
• The screens in this section are from Windows
operating system.
• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow communication through port number 137. See Firewall settings (For Network users) on page 126.
Printing 1
®
XP. Screens on your PC may vary depending on your
Using the Brother printer driver 1
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com
Windows® Printing
The dedicated printer driver for Microsoft
on the CD-ROM supplied with your Brother device. You can install them easily into your Windows
using our installer program. The driver supports our unique compression mode to enhance printing speed in
®
Windows
custom paper size.
applications, and allows you to set various printer settings, including economy printing mode and
®
Windows® 2000 Professional/XP/Windows Vista™ are available
®
system
1
2
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Printing
Printing a document 1
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)
a From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX
Printer* as your printer driver from the Print or Print Settings menu in your software application, and then
click OK to begin printing.
*(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will
be in the printer driver name.)
Note
®
For Macintosh
b Your computer sends the data to the machine. The Data LED blinks in yellow and the machine starts to
print.
c When the machine finishes printing all the data, the LCD shows the machine status.
users, see Features in the printer driver (For Macintosh®) on page 140.
1
Note
You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next larger paper size.
Then adjust the print area by changing the right and left margins in your application software.
3
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Printing
Duplex printing 1
The supplied printer driver supports duplex printing.
Guidelines for printing on both sides of the paper 1
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP tray.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see
Improving the print quality in the User’s Guide.
Automatic duplex printing (MFC-9840CDW and DCP-9045CDN only) 1
1
Note
• Use A4, Letter, Legal or Folio size paper when you use the automatic duplex printing function.
• Make sure that the back cover is closed.
• Make sure that the duplex tray is installed correctly in the machine.
• If paper is curled, straighten it and then put it back in the paper tray.
• Use regular paper. DO NOT use bond paper or thin paper.
a Put paper in the paper tray or MP tray.
b For the Windows printer driver
1 Open the Properties dialog box in the printer driver.
2 From the General tab, click the Printing Preferences button.
3 From the Advanced tab, click the Duplex icon.
4 Choose Duplex and make sure that Use Duplex Unit has been chosen.
5 Click OK. The printer will print on both sides of the paper automatically.
For the BR-Script printer driver
1 Open the Properties dialog box in the printer driver.
2 From the General tab, click the Printing Preferences button.
3 From the Layout tab, choose Orientation, Print on Both Sides (Duplex) and Page Order.
4 Click OK. The printer will print on both sides of the paper automatically.
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Printing
Manual duplex printing 1
The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
1
5
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Printing
Simultaneous scanning, printing and faxing 1
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing. However, when the machine
is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.
1
6
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Printing
Printer operation keys 1
Job Cancel 1
To cancel the current print job, press Job Cancel. If the Data LED turns Yellow, there is data in the printer’s
memory. You can clear the data that is left in the printer memory by pressing Job Cancel.
Secure Key 1
Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.
1
a Press Secure.
Note
If the LCD displays No Data !, there is no secured data in the memory.
b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print. Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete.
Press OK.
Note
After you print the secured data, it will be cleared from memory.
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Printing
Printer Emulation Support 1
Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.
HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
®
language of a Hewlett-Packard
LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.
BR-Script 3 Mode
®
BR-Script is an original Brother page description language and a PostScript
language emulation
interpreter. This printer supports level 3. The BR-Script interpreter of this printer allows you to control text
and graphics on the page.
For technical information about PostScript
• Adobe Systems Incorporated. PostScript
®
commands, see the following manuals:
®
Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript
®
Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
®
• Adobe Systems Incorporated. PostScript
Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
1
Setting the Emulation mode 1
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 1.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 1.
b Press a or b to choose Auto, HP LaserJet or BR-Script 3. Press OK.
c Press Stop/Exit.
Note
We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.
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Printing
Printing the Internal Font List 1
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 1.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 1.
b Press Black Start or Color Start. The machine prints the list.
c Press Stop/Exit.
Printing the Print Configuration List 1
You can print a list of current printer settings.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 2.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 2.
b Press Black Start or Color Start. The machine prints the settings.
c Press Stop/Exit.
Test Print 1
1
If you are having problems with print quality, you can do a test print.
a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 3.
For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 3.
b Press Black Start or Color Start.
c Press Stop/Exit.
Note
If the problem appears on the printout, see Improving the print quality in the User’s Guide.
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Printing
Duplex (MFC-9840CDW and DCP-9045CDN only) 1
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.
a For MFC-9840CDW, press Menu, 4, 3.
For DCP-9045CDN, press Menu, 3, 3.
b Press a or b to choose Off, On(Long Edge) or On(Short Edge).
c Press OK.
d Press Stop/Exit.
Output Color 1
If the driver does not have color settings, you can choose the color settings.
a For MFC-9440CN, press Menu, 4, 3.
For MFC-9840CDW, press Menu, 4, 4.
For DCP-9040CN, press Menu, 3, 3.
For DCP-9045CDN, press Menu, 3, 4.
b Press a or b to choose Auto, Color or B&W.
1
Note
For more information about the color settings, see Color/Mono on page 19.
c Press OK.
d Press Stop/Exit.
Restoring default printer settings 1
You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the
machine’s memory will be cleared.
a For MFC-9440CN, press Menu, 4, 4.
For MFC-9840CDW, press Menu, 4, 5.
For DCP-9040CN, press Menu, 3, 4.
For DCP-9045CDN, press Menu, 3, 5.
b To restore the default settings, press 1.
To exit without making a change, press 2.
c Press Stop/Exit.
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Printing
Calibration 1
The output density for each color may vary depending on the environment the machine is in such as
temperature and humidity. Calibration helps you to improve the color density.
a For MFC-9440CN, press Menu, 4, 5.
For MFC-9840CDW, press Menu, 4, 6.
For DCP-9040CN, press Menu, 3, 5.
For DCP-9045CDN, press Menu, 3, 6.
b Press a or b to select Calibrate.
c Press OK.
d Press 1 to select Yes.
e Press Stop/Exit.
You can reset the calibration parameters back to those set at the factory.
a For MFC-9440CN, press Menu, 4, 5.
For MFC-9840CDW, press Menu, 4, 6.
For DCP-9040CN, press Menu, 3, 5.
For DCP-9045CDN, press Menu, 3, 6.
1
b Press a or b to Reset.
c Press OK.
d Press 1 to select Yes.
e Press Stop/Exit.
Note
If an error message is displayed, press Stop/Exit and try again. For more information, see
Troubleshooting and routine maintenance in the User’s Guide.
11
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Printing
Auto Registration 1
Registration 1
If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration
feature to correct the problem.
a For MFC-9440CN, press Menu, 4, 6, 1.
For MFC-9840CDW, press Menu, 4, 7, 1.
For DCP-9040CN, press Menu, 3, 6, 1.
For DCP-9045CDN, press Menu, 3, 7, 1.
b To start, press 1.
To exit, press 2.
c Press Stop/Exit.
Frequency 1
You can set the machine to carry out auto registration regularly, and also how often it occurs.
1
a For MFC-9440CN, press Menu, 4, 6, 2.
For MFC-9840CDW, press Menu, 4, 7, 2.
For DCP-9040CN, press Menu, 3, 6, 2.
For DCP-9045CDN, press Menu, 3, 7, 2.
b Press a or b to choose Low, Medium, High or Off.
Press OK.
c Press Stop/Exit.
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Printing
Manual Registration 1
If color still appears incorrectly after auto-registration, you will need to perform manual registration.
a For MFC-9440CN, press Menu, 4, 7, 1.
For MFC-9840CDW, press Menu, 4, 8, 1.
For DCP-9040CN, press Menu, 3, 7, 1.
For DCP-9045CDN, press Menu, 3, 8, 1.
b Press Black Start or Color Start to start printing the color registration chart.
c When the machine has finished printing the registration sheet, press 2 (Set Regist.) to correct the
color manually.
d Starting at 1 (Magenta Left) on the chart, check which colored bar has the most uniform print density and
enter its number into the machine using the a and b keys.
Press OK.
Repeat for 2 (Cyan Left), 3 (Yellow Left), 4, 5, 6 to 9.
1
7
1
e Press Stop/Exit.
4
2
3
5
6
8
9
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Printing
Status Monitor 1
The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more
devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
Turning on the status monitor 1
a Click the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX)/Status Monitor on your computer.
The Brother Status Monitor window will appear.
b Right-click on the Status Monitor window and choose Load Status Monitor on the Startup in the
menu.
1
c Right-click on the Status Monitor window and choose Location, and then choose the way to display the
status monitor on your computer— in the Tasktray, in the TaskTray (On Error) or on the desktop.
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Printing
Monitoring the machine’s status 1
The Status Monitor icon will change color depending on the machine status.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are two locations where you can display the status monitor on your PC—in the tasktray or on the
desktop.
Note
• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the
Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your
computer.
• For more information about using the Status Monitor software, right click the Status Monitor icon and
choose Help.
1
15
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Printing
Printer driver settings 1
Note
®
For Macintosh
You can change the following printer settings when you print from your computer.
Paper Size
Multiple Page
Orientation
Copies
Media Type
Duplex / Booklet
Color / Mono
Paper Source
Print Quality
users, see Printing and Faxing on page 131.
2
1
Color Mode
1
Duplex printing (Manual Duplex printing
Watermark
Scaling
Secure Print
1
1
1
/ Duplex printing with Duplex Unit2)
Toner Save Mode
Quick Print Setup
Administrator
Print Setting
Header-Footer Print
Color Calibration
1
These settings are not available with the BR-script printer driver for Windows®.
2
This setting is not available for MFC-9440CN and DCP-9040CN.
1
1
1
1
1
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Printing
Features in the Windows® printer driver 1
For more information, see the Help text in the printer driver.
Note
®
• The screens in this section are from Windows
operating system.
• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Printer Properties dialog box.
Basic tab 1
You can also change settings by clicking the illustration on the left side of the Basic tab.
XP. The screens on your PC will vary depending on your
1
1
2
3
4
a Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1).
b Choose the Duplex/Booklet setting (2)(MFC-9840CDW and DCP-9045CDN only).
c Choose the Color/Mono setting (3).
d Choose the Paper Source (4).
e Click OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
17
Page 25
Printing
Paper Size 1
From the drop-down box choose the Paper Size you are using.
Multiple Page 1
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
4 in 1 1 in 2x2 pages
Page Order 1
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line 1
When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid
border, dash border or no border around each page on the sheet.
Orientation 1
Orientation selects the position of how your document will be printed (Portrait or Landscape).
1
Portrait Landscape
Copies 1
The copies selection sets the number of copies that will be printed.
Collate 1
With the Collate check box selected, one complete copy of your document will be printed and then repeated
for the number of copies you selected. If the Collate check box is not selected, then each page will be printed
for all the copies selected before the next page of the document is printed.
Collate box checked Collate box not checked
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Printing
Media Type 1
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Label
Post card Envelopes Env. Thick Env. Thin Recycled Paper
Note
• When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or
rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.
• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env.Thin.
Duplex / Booklet (MFC-9840CDW and DCP-9045CDN only) 1
When you want to print a booklet or do duplex printing, use this function, and then from the Advanced tab,
choose a Duplex Type (See Duplex printing on page 4).
Color/Mono 1
You can change the Color/Mono settings as follows:
Color
1
If you want the printer to use Color mode even when printing monochrome document, select this mode.
Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes
the print processing speed faster than color mode. If your document contains color, selecting Mono mode
prints your document in 256 levels of gray.
Auto
The printer checks the content of your documents for color. If color is detected, it prints in color. If no color
content is detected, it prints in monochrome. This operation may reduce the total printing speed.
Note
If the Cyan, Magenta or Yellow toner runs out, choosing Mono will allow you to keep printing as long as
the Black toner does not run out.
Paper Source 1
You can choose Auto Select, Tray1, MP Tray or Manual and specify separate trays for printing the first page
and for printing from the second page onwards.
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Printing
Advanced tab 1
Change the tab settings by clicking one of the appropriate icons:
Print Quality (1)
1
Duplex printing (2)
Watermark (3)
Page Setting (4)
Device Options (5)
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Printing
Print Quality 1
Print Quality
You can choose the following print quality settings.
• Normal
600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.
• Fine
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time, data transfer time and printing
time will be longer.
Note
The print speed will change depending on what print quality you choose. Higher print takes longer to print,
while lower print quality takes less time to print.
Color Mode
The following options are available in Color Mode:
• Normal
This is the default color mode.
• Vivid
1
The color of all elements are adjusted to become a more vivid color.
• Auto
The printer driver automatically selects the Color Mode type.
• None
Turns off color matching.
Improve Gray Color
You can improve the image quality of shaded areas.
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
Import
You can adjust the print configuration of a particular image by clicking Setting. After you have chosen and
exported print configurations for a particular image you can import those setting for other images. Use the
Export function to create a print configuration file from the current settings.
Export
You can adjust the print configuration of a particular image by clicking Setting. When you have finished
adjusting the image parameters, such as brightness and contrast, you can export those settings as a print
configuration file. Use the Import function to load a previously exported configuration file.
21
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Setting
Printing
If you want to change the color settings such as brightness, contrast, intensity or saturation, click the
Setting button to access more advanced settings.
1
2
3
4
5
7
6
8
• Brightness (1)
Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your
image darker.
• Contrast (2)
1
Darker sections are darker while lighter sections will be lighter as you increase the contrast.
• Red (3)
Increase the intensity of Red in the image.
• Green (4)
Increase the intensity of Green in the image.
• Blue (5)
Increase the intensity of Blue in the image.
• Saturation (6)
Increase the saturation when you wish to print a more vivid image or decrease the saturation you want
to print a less vivid image.
• Browse (7)
By clicking the Browse button, you can change the image shown in the preview window. The file must
be a bitmap file.
• Print (8)
You can print the image shown in the preview by clicking the Print button.
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Printing
Duplex Printing 1
Check Duplex if you want to use the Duplex (two-sided) printing feature.
Use Duplex Unit (MFC-9840CDW and DCP-9045CDN only)
Check the Duplex box and then choose Use Duplex Unit.
1
In this mode, the machine prints on both sides of the paper automatically. There are six types of automatic
duplex binding directions available for each orientation.
Manual Duplex
Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the
printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd
numbered pages are printed. There are six types of manual duplex binding directions available for each
orientation.
Booklet Printing
When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the
middle.
Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters.
23
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Printing
Watermark 1
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark
you want to use.
Transparent 1
Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.
1
In Outline Text 1
Check In Outline Text if you only want to print an outline of the watermark.
Print Watermark 1
You can print the watermark in any of the following ways.
On all pages
On first page only
From second page
Custom
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Printing
Watermark Setting 1
You can change the watermark’s size and position on the page by selecting the watermark, and clicking the
Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in
the Watermark Style.
Title
1
You can choose CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field.
Watermark Text
Enter your Watermark Text into the Text box, and then choose the Font, Size, Style and colors.
Watermark Bitmap
Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You
can also set the scaling size of the image.
Position
Use this setting if you want to control the position of the watermark on the page.
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Printing
Page Setting 1
Scaling 1
You can change the print size of your document with the Scaling feature.
Check Off if you want to print the document as it appears on your screen.
Check Fit to Paper Size if your document has an unusual size, or if you have only the standard size paper.
Check Free if you want to change the size.
1
You can also use the Mirror Print or Reverse Print feature for your page setting.
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Printing
Device Options 1
You can change the following printer functions:
Secure Print
Toner Save Mode
1
Quick Print Setup
Administrator
Print Setting
Header-Footer Print
Color Calibration
Secure Print
• Secure Print:
Secure documents are documents that are password protected when they are sent to the machine.
Only the people who know the password will be able to print them. Since the documents are secured
at the machine, you must enter the password using the control panel of the machine to print them.
To send a secured document:
a Select Secure Print from Printer Function and check Secure Print.
b Enter your password, user name and job name and click OK.
c You must print the secured documents from the control panel of the machine.
(See Secure Key on page 7.)
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure
Key on page 7.)
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Toner Save Mode
Printing
You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter.
The default setting is Off.
Note
We do not recommend Toner Save Mode for printing photo or grayscale images.
Quick Print Setup
The feature allows you to quickly choose driver settings by clicking a tasktray icon.
You can turn the quick print setting on or off. By placing a check in the selection boxes for the following
functions you can choose which will be available in the quick print setting.
• Multiple Page
• Manual Duplex (MFC-9440CN and DCP-9040CN only)
• Duplex (MFC-9840CDW and DCP-9045CDN only)
• Toner Save Mode
• Paper Source
• Media Type
• Color/Mono
Print Setting
• Improve pattern printing
1
Select the Improve Pattern Printing option if printed fills and patterns appear different to how they
appear on your computer screen.
• Improve Thin Line
Improve the appearance of thin lines in graphical documents.
Header-Footer Print
When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Setting, you can customize the
information.
•ID Print
If you select Login User Name, your PC login user name will print. If you select Custom and enter the
text in the Custom edit box, the text you entered will print.
Color Calibration
The output density of each color may vary depending on the temperature and humidity of the environment
the machine is in. This setting helps you to improve color density by letting the printer driver use the color
calibration data stored in your machine.
• Get device data
If you click this button, the printer driver will attempt to get the color calibration data from your machine.
• Use calibration data
If the driver successfully gets the calibration data, the driver will automatically check this box. Remove
the check mark if you do not want to use the data.
28
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Administrator
Printing
Administrators have the authority to limit access to functions such as scaling and watermark.
• Password
Enter the password into this box.
• Set Password
Click here to change the password.
• Copies Lock
Lock the copy pages selection to prevent multiple copy printing.
• Multiple Page & Scaling Lock
Lock the scaling setting and multiple page setting.
• Color/Mono Lock
Lock the Color/Mono settings as Mono to prevent color printing.
• Watermark Lock
Lock the current settings of the Watermark option to prevent changes being made.
1
29
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Printing
Support tab 1
Version (1)
Displays the printer driver version.
Brother Solutions Center (2)
1
The Brother Solutions Center (http://solutions.brother.com
) is a web site offering information about your
Brother product including FAQs (Frequently Asked Questions), user’s guides, driver updates and tips for
using your printer.
Print Settings (3)
You can print a list of current printer settings.
Check Setting... (4)
You can check the current driver settings.
30
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Printing
Accessories tab 1
To access the Accessories tab, click the Start button and Printers and Faxes.
Right-Click your printer icon and click Properties.
Available Options (1) (Not available for DCP-9040CN)
1
You can manually add and remove the options that are installed on the printer. Tray settings will match
the installed options.
Paper Source Setting (2)
This feature recognizes the paper size set from the control panel for each paper tray.
Serial No. (3)
By clicking Auto Detect, the printer driver will detect the serial number of the printer and display it. If it fails
to receive the information, the screen will display "---------".
Auto Detect (4)
The Auto Detect function finds the currently installed optional unit devices and serial No. and then shows
the available settings in the printer driver. You can manually add or remove options.
Note
The Auto Detect function is not available under following conditions.
• The printer power switch is off.
• The printer is in an error state.
• The printer is in a network shared environment.
• The cable is not connected to the printer correctly.
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Printing
Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver
For more information, see the Help text in the printer driver.
Note
The screens in this section are from Windows
operating system.
Device Settings tab 1
Choose the options you have installed.
®
XP. The screens on your PC may vary depending on your
1
1
32
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Printing
Printing Preferences 1
Note
You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Brother MFC-XXXX BR-Script3 Properties (or Brother DCP-XXXX BR-Script3 Properties)
dialog box.
Layout tab
You can change the layout setting by choosing the settings for
Orientation, PrintonBothSides(Duplex)(For MFC-9840CDW and DCP-9045CDN), Page Order and
Page Per Sheet.
1
• Orientation
Orientation selects the position of how your document will be printed.
(Portrait, Landscape or Rotated Landscape)
• Print on Both Sides (MFC-9840CDW and DCP-9045CDN only)
If you want to do duplex printing, choose Flip on Short Edge or Flip on Long Edge.
• Page Order
Specifies the order in which the pages of your document will be printed. Front to Back prints the
document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on
the bottom of the stack.
33
Page 41
Paper/Quality tab
Printing
Choose the Paper Source and Color.
• Paper Source
You can choose Auto Select, Tray1, MP tray or Manual Feed.
• Color
Choose how to print color graphics either Black and White or Color.
1
34
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Printing
Advanced options 1
You can access the Advanced options by clicking the Advanced... button on the Layout tab or
Paper/Quality tab.
a Choose the Paper Size and Copy Count (1).
Paper Size
1
From the drop-down box choose the Paper Size you are using.
Copy Count
The copy selection sets the number of copies that will be printed.
b Set the Image Color Management, Scaling and TrueType Font settings (2).
Image Color Management
Specifies how to print your color graphics.
• If you don’t want to enable Image Color Management, click ICM Disabled.
• If you want the calculations for color matching to be performed on the host computer before it
sends the document to the printer, click ICM Handled by Host System.
• If you want the calculations for color matching to be performed on your printer, click ICM Handled
by Printer using printer calibration.
Scaling
Specifies whether to reduce or enlarge documents, and by what percentage.
TrueType Font
Specifies the TrueType font options. Click Substitute with Device Font (the default) to use
equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster
printing; however, you might lose special characters not supported by the printer font. Click
Download as Softfont to download TrueType fonts for printing instead of using printer fonts.
35
Page 43
c You can change settings by choosing the setting in the Printer Features list (3):
Media Type
Printing
1
You can use the following types of media in your machine. For the best print quality, select the type
of media that you wish to use.
Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Label
Post card Envelopes Env. Thick Env. Thin Recycled Paper
Job Spooling
Secure Print allows you to secure documents that are password protected when they are sent to the
machine. Only the people who know the password will be able to print them. Since the documents are
secured at the machine, you must enter the password using the control panel of the machine. The
secured document must have a Password and Job Name.
Password
Choose the password for your secured document that you send to the machine from the drop-down
box.
Job Name
Choose the Job name from the drop-down list for your secured document that you sent to the
machine.
Print Quality
You can choose the following print quality settings.
• Normal
600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.
• Fine
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time, data transfer time and
printing time will be longer.
36
Page 44
Toner Save Mode
Printing
You can conserve toner using this feature. When you set Toner Save Mode to On, print appears
lighter. The default setting is Off.
Note
We do not recommend Toner Save Mode to On for printing Photo or grayscale images.
Color/Mono
You can change the Color/Mono settings as follows:
• Color
If you want the printer to use Color mode even when printing monochrome document, select this
mode.
• Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode
makes the print processing speed faster than color mode. If your document contains color,
selecting Mono mode prints your document in 256 levels of gray.
• Auto
The printer checks the content of your documents for color. If color is detected, it prints in color. If
no color content is detected, it prints in monochrome. This operation may reduce the total printing
speed.
1
Note
If the Cyan, Magenta or Yellow toner runs out, choosing Mono will allow you to keep printing as long as
the Black toner does not run out.
Gamma Correction
You can adjust the brightness of documents compared to the image on the screen.
Color Mode
The following options are available in Color Mode:
• Normal
This is the default color mode.
• Vivid
The color of all elements are adjusted to become a more vivid color.
Improve Gray Color
You can improve the image quality of the shaded area.
Enhance Black Printing
If a black graphic cannot print correctly, choose this setting.
Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The default setting is on.
37
Page 45
High Quality Image Printing
Printing
You can get high quality image printing. If you set High Quality Image Printing to On, the printing
speed will be slower.
BR-Script Level
You can change the BR-script emulation language level. Choose the level from the drop-down list.
Ports tab 1
If you want to change the port where your printer is connected or the path to the network printer you are using,
choose or add the port you want to use.
1
38
Page 46
2
The scanning operations and drivers will be different depending on your operating system. The machine uses
a TWAIN compliant driver for scanning documents from your applications.
For Windows
Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 39) and a Windows
document using the WIA driver (For Windows
Windows
Note
• For ScanSoft™ PaperPort™ 11SE, see Using ScanSoft™ PaperPort™ 11SE with OCR by
NUANCE™ on page 66.
• If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. See Firewall settings (For Network
users) on page 126.
Scanning 2
®
XP/ Windows Vista™
®
Imaging Acquisition (WIA) driver (See Scanning a
®
XP/ Windows Vista™) on page 47).
®
XP and Windows Vista™ users can choose either one of two when you scan documents.
2
Scanning a document using the TWAIN driver 2
TWAIN compliant 2
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and applications. This means that you can
not only scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine, but
you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
®
These applications include popular programs like Adobe
and many more.
Accessing the Scanner 2
a Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation
to scan a document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The
scanning steps may vary when using other software applications.
b Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
Photoshop®, Adobe® PageMaker®, CorelDraw®
c Click Select button.
39
Page 47
d Choose the scanner you are using from the Available Scanners list.
Note
®
• For Windows
XP/Windows Vista™:
Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN
(TW-Brother DCP-XXXX LAN).
• For other operating systems:
Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX
LAN). (Where XXXX is your model name)
e Check the Display scanner dialog box on the Scan or Get Photo panel.
f Click Scan.
The Scanner Setup dialog box appears:
Scanning
2
Go to Scanning a document into the PC on page 41.
40
Page 48
Scanning
Scanning a document into the PC 2
You can scan a whole page, or scan a portion of the page after pre-scanning the document.
Scanning a whole page 2
a Put the document face up in the ADF, or face down on the scanner glass.
b Adjust the following settings, if needed, in the Scanner Setup dialog box:
Scan (Image Type) (1)
Resolution (2)
Scan Type (3)
Brightness (4)
Contrast (5)
Document Size (6)
2
c Click Start.
When scanning is finished, click Cancel to return to the PaperPort™ 11SE window.
Note
After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to
crop a portion you want to scan on page 43)
41
Page 49
Scanning
Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only) 2
a Put the document face up in the ADF.
b Check Duplex (Two-sided) Scanning and choose Long-edge binding or Short-edge binding (1).
1
c Adjust the following settings, if needed, in the Scanner Setup dialog box:
Scan (Image Type)
Resolution
Scan Type
2
Brightness
Contrast
Document Size
d Click Start.
Note
• You can not adjust the scanning area.
• You can not use legal size paper for duplex scanning.
• You can not use the PreScan button to preview an image.
42
Page 50
Scanning
Pre-Scanning to crop a portion you want to scan 2
You can preview your image and crop unwanted portions before scanning by using the
Start
When you are satisfied with the preview, click the
a Put the document face up in the ADF, or face down on the scanner glass.
button in the Scanner Setup dialog box to scan the image.
PreScan
1
button.
1 Scanning area
b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and
Document Size, as needed.
2
c Click PreScan.
The whole image is scanned into the PC and appears in the Scanning Area of the Scanner Setup dialog
box.
d Press and hold down the left mouse button and drag it over the portion you want to scan.
1
1 Scanning area
Note
You can enlarge the image using the icon, and then use the icon to restore the image to its
original size.
43
Page 51
Scanning
e Load your document again.
Note
Skip this step if you loaded the document on the scanner glass in a.
f Click Start.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).
g In the PaperPort™ 11SE window, use the options available to refine the image.
Settings in the Scanner Setup dialog box 2
Image Type 2
Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each
default setting.
The default settings are listed in the table below:
2
Image Type Resolution Scan Type
Photo Use for scanning photo images. 300 × 300 dpi 24-bit color
Web Use for attaching the scanned image to web pages. 100 × 100 dpi 24-bit color
Text Use for scanning text documents. 200 × 200 dpi Black & White
Resolution 2
You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose and the available colors.
Resolution
100 × 100 dpi Yes Yes Yes
150 × 150 dpi Yes Yes Yes
200 × 200 dpi Yes Yes Yes
300 × 300 dpi Yes Yes Yes
400 × 400 dpi Yes Yes Yes
600 × 600 dpi Yes Yes Yes
1200 × 1200 dpi Yes No Yes
2400 × 2400 dpi Yes No Yes
4800 × 4800 dpi Yes No Yes
9600 × 9600 dpi Yes No Yes
19200 × 19200 dpi Yes No Yes
Black & White/
Gray (Error Diffusion)
256 color
True Gray/24 bit color
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Page 52
Scanning
Scan Type 2
Black & White
Use for text or line art.
Gray (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images
without using true gray dots. Black dots are put in a specific pattern to give the appearance of gray.)
True Gray
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of
gray.
256 Color
Uses up to 256 color to scan the image.
24 bit Color
Uses up to 16.8 million color to scan the image.
Although using 24 bit Color creates an image with the most accurate color, the image file will be about
three times larger than a file created with 256 Color. It requires the most memory and has the longest
transfer time.
Brightness 2
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.
You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is
too dark, set a higher Brightness level and scan the document again.
2
Note
The Brightness setting is only available when Black & White, Gray (Error Diffusion) or True Gray is
chosen.
Contrast 2
You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can
also enter a value in the box to set the Contrast.
Note
The Contrast setting is only available when Gray (Error Diffusion) or True Gray is chosen.
When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the contrast and resolution to see which setting best suits your needs.
Document Size 2
Choose one of the following sizes:
A4 210 × 297 mm
JIS B5 182 × 257 mm
45
Page 53
Letter 8 1/2 × 11 in
Legal 8 1/2 × 14 in
A5 148 × 210 mm
Scanning
Executive 7 1/4 × 10 1/2 in
Business Card
To scan business cards, choose the Business Card size, and then place the business card face down in
the center of the left hand side of the scanner glass, as indicated by the document guidelines.
Photo 4 × 6in
Index Card 5 × 8in
Photo L 89 × 127 mm
Photo 2L 127 × 178 mm
Postcard 1 100 × 148 mm
Postcard 2 148 × 200 mm
Custom (User adjustable from 0.35 × 0.35 in to 8.5 × 14 in or 8.9 × 8.9 mm to 215.9 × 355.6 mm)
If you choose Custom as the size, the Custom Document Size dialog box appears.
2
Enter the Name, Width and Height for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.
Note
You can see the actual paper size you chose on the screen.
• Width: shows the width of scanning area
• Height: shows the height of scanning area
• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats
such as JPEG.
46
Page 54
Scanning a document using the WIA driver
®
(For Windows
XP/ Windows Vista™) 2
Scanning
WIA compliant 2
For Windows® XP /Windows Vista™ you can choose Windows® Image Acquisition (WIA) for scanning
images from the machine. You can scan images directly into the PaperPort™ 11SE viewer that Brother
included with your machine or you can scan images directly into any other application that supports WIA or
TWAIN scanning.
Accessing the Scanner 2
a Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation
to scan a document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The
scanning steps may vary when using other software applications.
b Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
c Click Select button.
2
d Choose the scanner you are using from the Available Scanners list.
Note
• For Windows
Choose WIA-Brother MFC-XXXX (WIA-Brother DCP-XXXX) or WIA-Brother MFC-XXXX LAN
(WIA-Brother DCP-XXXX LAN).
• For other operating systems:
Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX
LAN). (Where XXXX is your model name)
®
XP/Windows Vista™:
e Check the Display scanner dialog box on the Scan or Get Photo panel.
47
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f Click Scan.
The Scanner Setup dialog box appears:
Go to Scanning a document into the PC on page 48.
Scanning
2
Scanning a document into the PC 2
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan on page 43.)
Scanning a document using the ADF 2
a Put the document face up in the ADF.
1
2
3
4
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Paper size
48
Page 56
b Choose Document Feeder from the Paper source drop-down list (1).
c Choose the picture type (2).
Scanning
d Choose the Paper size from the drop-down list (4).
e If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you
choose a setting.
Note
The scanner resolution can be set as high as 1200 dpi.
2
For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner
Utility on page 51.)
f Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
49
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Scanning
Pre-Scanning to crop a portion you want to scan using the scanner glass 2
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Put the document face down on the scanner glass.
b Choose Flatbed in the Paper source drop-down list (1).
1
2
3
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Scanning area
2
4
c Choose the picture type (2).
d Click Preview.
The whole image is scanned into the PC and appears in the scanning area (4).
e Press and hold down the left mouse button and drag it over the portion you want to scan.
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Scanning
f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you
choose a setting.
g Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).
2
Brother Scanner Utility 2
The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than
1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to
change the setting. You must restart your PC for the new settings to take effect.
Running the utility
You can run the utility by choosing Scanner Utility located in the
Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) (where XXXX is your model name)/
Scanner Settings/Scanner Utility.
Note
If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make
sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If
you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.
51
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Note
For Windows Vista™ the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow.
• For users who do not have administrator rights: Enter the administrator password and click OK.
Scanning
2
52
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Scanning
Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)
Accessing the scanner 2
a Open your software application to scan the document.
Note
Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only.
b Do one of the following:
For Windows Photo Gallery
Click File, then Import from Camera or Scanner.
For Windows Fax and Scan
Click File, New, then Scan.
2
2
c Choose the scanner you want to use.
d Click Import.
The Scan dialog box appears:
Go to Scanning a document into the PC on page 54.
53
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Scanning
Scanning a document into the PC 2
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 55.)
Scanning a document using the ADF 2
a Put the document face up in the ADF.
b Choose Feeder (Scan one side) or Feeder (Scan both sides) (MFC-9840CDW and DCP-9045CDN
only) in the Source drop-down list (2).
c Adjust the following settings, if needed, in the Scanner dialog box.
1
2
3
2
4
5
6
7
8
1 Profile
2 Source
3 Paper size
4 Color format
5File type
6 Resolution
7 Brightness
8 Contrast
Note
The scanner resolution can be set as high as 1200 dpi.
For resolutions greater than 1200 dpi, use the Brother Scanner Utility.
54
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Scanning
d Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
Pre-Scanning to crop a portion you want to scan using the scanner glass 2
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Put the document face down on the scanner glass.
b Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner
dialog box.
1
2
2
3
4
5
6
7
1 Profile
2 Source
3 Color format
4File type
5 Resolution
6 Brightness
7 Contrast
8 Scanning area
c Click Preview.
The whole image is scanned into the PC and appears in the scanning area (8).
8
55
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d Press and hold down the left mouse button and drag it over the portion you want to scan.
e Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.
Scanning
2
56
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Using the Scan key
Scanning
(For USB users)
Note
If you use the Scan key when connected on a network, see Network Scanning on page 92.
You can use (Scan) on the control panel to scan documents into your word processing, graphics or
E-mail applications or a folder on your PC.
Before you can use (Scan) on the control panel, you have to install the Brother MFL-Pro suite and
connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the
correct drivers and ControlCenter3 are installed. Scanning by (Scan) follows the configuration on
Device Button tab of ControlCenter3. (See SCAN on page 73.) For details about how to configure the scan
settings of the ControlCenter3 buttons and to launch the application of your choice using (Scan), see
Using ControlCenter3 on page 70.
2
2
Note
• If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
• Choose your document layout from following table:
Portrait Landscape LCD Message
Front Back Front Back
Front Back Front Back
(L)edge
(Long edge)
(S)edge
(Short edge)
Document Layout Table
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Scanning
• Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only.
• Duplex scan is available from the ADF only.
• Duplex scan is not available for legal size paper.
Scan to USB (Not available for DCP-9040CN) 2
You can scan black and white and color documents directly to a USB Flash Memory Drive. Black and white
documents will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats. The default File names are based on the current date. You can
change the color, quality and file name.
Resolution File Format Options
Color 150 dpi JPEG / PDF
Color 300 dpi JPEG / PDF
Color 600 dpi JPEG / PDF
B&W 200 dpi TIFF / PDF
B&W 200x100 dpi TIFF / PDF
2
For MFC-9440CN 2
a Put a USB flash memory drive into your machine.
b Load your document in the ADF or on the scanner glass.
c Press the (Scan) key.
d Press a or b to choose Scan to USB.
Press OK.
e Choose one of the options below:
To change the setting, choose Change Setting. Press OK and go to f
To start scanning with the settings you set in the Function Menu (Menu, 5, 2),
choose Start Scan. Press OK and go to i.
f Press a or b to choose the quality you want.
Press OK.
g Press a or b to choose the file type you want.
Press OK.
Note
• If you choose color in the resolution setting, you cannot choose TIFF.
• If you choose black and white in the resolution setting, you cannot choose JPEG.
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Scanning
h The file name is set automatically. However, you can create a name of your choice using the dial pad.
You can only change the first 6 digits of the file name.
Press OK.
Note
Press Clear/Back to delete the letters you entered.
i Press Black Start or Color Start to start scanning.
Note
Scan type depends on the settings in the Function Menu or the setting set manually on the panel,
Black Start or Color Start do not change the settings.
The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB
flash memory drive from the machine while it is reading the data. You could lose your data or damage the
USB flash memory drive.
CAUTION
For MFC-9840CDW and DCP-9045CDN 2
a Put a USB flash memory drive into your machine.
b Load your document in the ADF or on the scanner glass.
2
c Press the (Scan) key.
d Press a or b to choose Scan to USB.
Press OK.
e Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.
Press OK.
f Choose one of the options below.
To change the setting, choose Change Setting. Press OK and go to g.
To start scanning with the settings you set in the Function Menu (For MFC-9840CDW, Menu, 5, 2 and
For DCP-9045CDN, Menu, 4, 2), choose Start Scan. Press OK and go to j.
g Press a or b to choose the quality you want.
Press OK.
h Press a or b to choose the file type you want.
Press OK.
Note
• If you choose color in the resolution setting, you cannot choose TIFF.
• If you choose black and white in the resolution setting, you cannot choose JPEG.
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Scanning
i The file name is set automatically. However, you can create a name of your choice using the dial pad.
You can only change the first 6 digits of the file name.
Press OK.
Note
Press Clear/Back to delete the letters you entered.
j Press Black Start or Color Start to start scanning.
Note
Scan type depends on the settings in the Function Menu or the setting set manually on the panel,
Black Start or Color Start do not change the settings.
CAUTION
The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB
flash memory drive from the machine while it is reading the data. You could lose your data or damage the
USB flash memory drive.
Changing the default setting 2
a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 1.
For DCP-9045CDN, press Menu, 4, 2, 1.
b Press a or b to choose Color 150 dpi, Color 300 dpi or Color 600 dpi, B&W 200 dpi or
B&W 200x100 dpi.
Press OK.
2
c Do one of the following:
For black and white file format:
Press a or b to choose TIFF or PDF.
Press OK.
For Color file format:
Press a or b to choose PDF or JPEG.
Press OK.
d Press Stop/Exit.
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Scanning
Changing the default file name 2
a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 2.
For DCP-9045CDN, press Menu, 4, 2, 2.
b Enter the file name (up to 6 characters.)
Press OK.
Note
You cannot use a space for the first character.
c Press Stop/Exit.
Understanding the Error Messages 2
Once you are familiar with the types of errors that can occur while you are using the Scan to USB,
you can easily identify and troubleshoot any problems.
Protected Device
This message will appear if the protect switch of the USB flash memory drive is on.
2
Rename the File
This message will appear if there is already a file on the USB flash memory drive with the same name as
the file you are trying to save.
Too Many Files
This message will appear if there are too many files stored on the USB flash memory drive.
Unusable Device
This message will appear if your USB flash memory drive is not supported by your Brother machine.
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Scanning
Scan to E-mail 2
You can scan either a black and white or color document into your E-mail application as a file attachment.
You can change the scan configuration. (See E-mail on page 78.)
a Put the document face up in the ADF, or face down on the scanner glass.
b Press (Scan).
c Press a or b to choose Scan to E-mail.
Press OK.
If your machine is an MFC-9440CN or DCP-9040CN, go to Step e.
If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d.
d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
Note
If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
e Press Black Start or Color Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail
application, displaying the new message waiting to be addressed.
2
Note
• Scan type depends on the settings on the Device Button tab, Black Start or Color Start do not change
the settings.
• If you want the scanned data in color, choose color in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 73.)
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Scanning
Scan to Image 2
You can scan either a black and white or color document into your graphics application for viewing and
®
editing. You can change the scan configuration. (See Image (example: Microsoft
Paint) on page 75.)
a Put the document face up in the ADF, or face down on the scanner glass.
b Press (Scan).
c Press a or b to choose Scan to Image.
Press OK.
If your machine is an MFC-9440CN or DCP-9040CN, go to Step e.
If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d.
d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
Note
If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
e Press Black Start or Color Start.
The machine starts the scanning process.
2
Note
• Scan type depends on the settings on the Device Button tab, Black Start or Color Start do not change
the settings.
• If you want the scanned data in color, choose color in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 73.)
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Scanning
Scan to OCR 2
If your document is text, you can have it converted by ScanSoft™ PaperPort™ 11SE OCR to an editable text
file and then have the result displayed in your word processing application for viewing and editing. You can
change the (Scan) configuration. (See OCR (Word Processing program) on page 77.)
a Put the document face up in the ADF, or face down on the scanner glass.
b Press (Scan).
c Press a or b to choose Scan to OCR.
Press OK.
If your machine is an MFC-9440CN or DCP-9040CN, go to Step e.
If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d.
d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
Note
If you want to scan a document using the duplex scanning feature, put the document in the ADF and then
choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
e Press Black Start or Color Start.
The machine starts the scanning process.
2
Note
• Scan type depends on the settings on the Device Button tab, Black Start or Color Start do not change
the settings.
• If you want the scanned data in color, choose color in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 73.)
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Scanning
Scan to File 2
You can scan a black and white or a color document into your PC and save it as a file in a folder of your
choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen
of ControlCenter3. (See File on page 79.)
a Put the document face up in the ADF, or face down on the scanner glass.
b Press (Scan).
c Press a or b to choose Scan to File.
Press OK.
If your machine is an MFC-9440CN or DCP-9040CN, go to Step e.
If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d.
d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
Note
If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
e Press Black Start or Color Start.
The machine starts the scanning process.
2
Note
• Scan type depends on the settings on the Device Button tab, Black Start or Color Start do not change
the settings.
• If you want the scanned data in color, choose color in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 73.)
• If you would like to display the folder window after scanning the document, select Show Folder on the
Device Button tab of the ControlCenter3 configuration. (See SCAN on page 73.)
• If you would like to change the file name of scanned documents, enter the file name in File Name section
on the Device Button tab of the ControlCenter3 configuration. To change the machine’s Scan key
settings, right-click the each Control Center buttons, click ControlCenter Configuration and click the
Device Button tab.
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Scanning
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™2
Note
®
ScanSoft™ PaperPort™ 11SE supports Windows
Professional x64 Edition and Windows Vista™ only.
ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™
11SE to view scanned documents.
PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics
and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
2000 (SP4 or greater), XP (SP2 or greater), XP
2
This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™
Getting Started Guide. To view the complete ScanSoft™ PaperPort™ 11SE Getting Started Guide,
choose Help from PaperPort™ 11SE menu bar and click Getting Started Guide. When you install MFL-Pro
Suite, ScanSoft™ PaperPort™ 11SE for Brother is installed automatically. You can access ScanSoft™
PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in
Start/All Programs/ScanSoft PaperPort 11 on your PC.
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Scanning
Viewing items 2
ScanSoft™ PaperPort™ 11SE gives several ways to view items:
Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item
in a desktop or folder) or an icon.
You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using
other applications).
Non-PaperPort™ 11SE items include an icon that indicates the application that was used to create the item;
a non-PaperPort™ 11SE item is indicated by a small rectangular thumbnail and not an actual image.
2
Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by double-
clicking its icon or the thumbnail in Desktop View.
As long as you have the appropriate application on your PC to display it, you can also open a non-
PaperPort™ SE item by double-clicking it.
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Scanning
Organizing your items in folders 2
PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you choose to view in Desktop View. An item can be a PaperPort™ 11SE item or a
non-PaperPort™ 11SE item:
Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and
view their items in Desktop View.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse
button and the item is stored in that folder.
Folders can be ‘nested’—that is, stored in other folders.
When you double-click a folder, its contents (both PaperPort™ 11SE MAX files and non PaperPort™
11SE files) appear on the Desktop.
®
You can also use Windows
Explorer to manage the folders and items shown in Desktop View.
Quick links to other applications 2
ScanSoft™ PaperPort™ 11SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.
2
The Send To Bar at the bottom of the Desktop View shows icons for those linked applications.
To use a link, drag an item onto one of the icons to start that application. A typical use of the Send To Bar is
to choose an item and then fax it.
This sample Send To Bar shows several applications with links to PaperPort™ 11SE.
If PaperPort™ 11SE does not automatically recognize one of the applications on your PC, you can manually
create a link using the New Program Link command.
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit 2
ScanSoft™ PaperPort™ 11SE can quickly convert a text document image into text that you can edit with a
word processing application.
PaperPort™ 11SE uses the optical character recognition software (OCR), which comes with PaperPort™
11SE. PaperPort™ 11SE can use your preferred OCR application if it is already on your PC. You can convert
the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort™ 11SE’s built-in OCR application, or you
can use your own OCR application.
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Scanning
You can import items from other applications 2
As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them
to PaperPort™ 11SE (MAX) files in several different ways:
®
Print to the Desktop View from another application, such as Microsoft
Import files saved in other file formats, such as Windows
(TIFF).
®
Bitmap (BMP) or Tagged Image File Format
Excel.
You can export items into other formats 2
You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF
or PDF.
Exporting an image file 2
a Click File, then Save As in the PaperPort™ 11SE window.
The Save ‘XXXXX’ as dialog box is displayed.
2
b Choose the drive and folder where you want to store the file.
c Enter the new file name and choose the file.
d Click Save to save your file, or Cancel to return to PaperPort™ 11SE without saving it.
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR 2
For Windows® 2000 Professional 2
a Click the Start button, Settings, Control Panel, then Add/Remove Programs.
b Choose ScanSoft PaperPort11 from the list and click Change or Remove.
For Windows® XP 2
a Click the Start button, Control Panel, Add or Remove Programs, and click the
Change or Remove Programs icon.
b Choose ScanSoft PaperPort11 from the list and click Change or Remove.
For Windows Vista™ 2
a Click the Start button, Control Panel, Programs and Programs and Features.
b Choose ScanSoft PaperPort11 from the list and click Uninstall.
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3
Note
The features available to you in ControlCenter3 may vary depending on the model number of your
machine.
ControlCenter3 3
Using ControlCenter3 3
ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the
following operations:
a Scan directly to a file, E-mail, word processor or graphics application of your choice. (1)
b Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own
application needs. (2)
c Access the Copy features available via your PC. (3)
3
d Access the ‘PC-FAX’ applications available for your device. (4)
e Access the settings available to configure your device. (5)
f You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (6)
g You can also open the configuration window for each function and a link to the Brother Solutions
Center by clicking the Configuration button. (7)
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ControlCenter3
Modern 3
Classic 3
3
Note
• To be able to choose another connected model from the Model drop-down list, you must have the
MFL-Pro Suite Software installed on your PC for that model.
®
• For the Modern user interface, you need to install Adobe
Flash® Player 8 or greater. If you do not have
Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.
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ControlCenter3
Switching the user interface 3
You can choose the Modern or Classic user interface for ControlCenter3.
a To switch the user interface, click Configuration button and select SETUP then SKIN SELECT.
b From the SKIN SELECT dialog, you can choose your preferred user interface.
Turning the Auto Load feature off 3
Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the
ControlCenter3 window by double-clicking the icon.
3
If you do not want ControlCenter3 to run automatically each time you start your PC:
a Right-click the ControlCenter3 icon in the task tray , and choose Preferences.
The ControlCenter3 preference window appears.
b Uncheck Start ControlCenter on computer startup.
c Click OK to close the window.
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ControlCenter3
SCAN 3
There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Image (Default: Microsoft
Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination
application, such as Microsoft
editing application on your PC.
OCR (Default: Microsoft
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic
image) into a word processing application. You can choose the target word processing application, such
®
as Microsoft
your PC.
E-mail (Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment. You can
choose the file type and resolution for the attachment.
File
Notepad, Microsoft® Word, Corel® WordPerfect® or any word processing application on
®
Paint)
®
Paint, Corel® Paint Shop Pro®, Adobe® Photoshop®, or any kind of image
®
Notepad)
3
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the
ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine
choose the Device Button tab (right-click each Control Center button and click ControlCenter
Configuration) in the configuration menu for each of the SCAN buttons. To configure the Software button in
ControlCenter3 choose the Software Button tab (right-click each Control Center button and click
ControlCenter Configuration) in the configuration menu for each of the SCAN buttons.
CUSTOM SCAN 3
You can configure the button name and settings for each of these buttons to meet your specific needs by
right-clicking a button and following the configuration menus.
COPY 3
Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the
machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy
output to any standard printer driver installed on the PC including network printers.
You can configure your preferred settings on up to four buttons.
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ControlCenter3
PC-FAX (MFC-9440CN and MFC-9840CDW only) 3
These buttons are for sending or receiving faxes using the Brother PC-FAX application.
Send
Lets you scan a page or document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 109.)
Receive
Activates the PC-FAX Receive Software. Before using the PC-FAX Receive Software, you must also
activate PC-FAX Receive in the control panel menu of your Brother machine. Once activated, the icon
name changes to View Received. Click on the icon to display your received faxes. (See PC-FAX
receiving on page 121.)
Address Book
Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 116.)
Setup
Lets you configure the PC-FAX sending settings. (See Sending setup on page 110.)
Note
PC-FAX supports Black and white faxing only.
3
DEVICE SETTING 3
You can configure or check the machine settings.
Remote Setup (MFC-9440CN and MFC-9840CDW only)
Lets you open the Remote Setup Program. (See Remote Setup on page 107.)
Quick-Dial (MFC-9440CN and MFC-9840CDW only)
Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 107.)
Status Monitor
Allows you to open the Status Monitor Utility. (See Status Monitor on page 14)
User’s Guide
Lets you view the User’s Guide, the Software User’s Guide and the Network User’s Guide.
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ControlCenter3
SCAN 3
There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.
Note
You can configure your machine’s Scan key for each ControlCenter3 button in the Device Button tab. To
change the machine’s Scan key settings, right-click each of the Control Center buttons, click
ControlCenter Configuration and click the Device Button tab.
3
Image (example: Microsoft® Paint) 3
The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, right-click the Image button, click ControlCenter Configuration and click the
Software Button tab.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show
Scanner Interface box.
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If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge
binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only)
Change the other settings, if needed.
To change the destination application, choose the correct application from the Target Application drop-
down list. You can add an application to the list by clicking the Add button.
3
Enter the Application Name (up to 30 characters) and the Application Location. You can also find the
application location by clicking the icon. Choose File Type from the drop-down list.
You can delete an application that you have added by clicking the Delete button in the Software Button tab.
Note
This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on
the function.
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ControlCenter3
OCR (Word Processing program) 3
Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word
processing software.
To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the
Software Button tab.
3
To change the word processing application, choose the destination word processing application from the
Target Application drop-down list. You can add an application to the list by clicking the Add button. To
delete an application, click the Delete button in the Software Button tab.
If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge
binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only)
If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show
Scanner Interface box.
You can also configure the other settings for Scan to OCR.
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ControlCenter3
E-mail 3
Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned
job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail
button, click ControlCenter Configuration and click the Software Button tab.
3
To change the E-mail application, choose your preferred E-mail application from the E-mail Application
1
drop-down list. You can add an application to the list by clicking the Add button
. To delete an application,
click the Delete button.
1
When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using
a custom application with ControlCenter3 you should choose an application from the list.
If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge
binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only)
You can also change the other settings used to create the file attachments.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show
Scanner Interface box.
File attachments 3
You can choose from the following list of file types when saving to a folder.
File Type 3
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF - Uncompressed (*.tif)
TIFF - Compressed (*.tif)
TIFF Multi-Page - Uncompressed (*.tif)
TIFF Multi-Page - Compressed (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
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ControlCenter3
File 3
The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown
in the file attachment list. To configure the file type, folder and file name, right-click the File button, click
ControlCenter Configuration and click the Software Button tab.
3
You can change the File Name. Enter the file name you want to use for the document (up to 100 characters)
in the File Name box. File name will be the file name you registered, current date and sequential number.
Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default
folder shown in the Destination Folder, or choose your preferred folder by clicking the icon.
To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let
you specify the destination of the scanned image every time you scan, check the Show Save as Window
box.
If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge
binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only)
If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show
Scanner Interface box.
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ControlCenter3
CUSTOM SCAN 3
The Custom Scan option lets you create your own scan options.
For Modern interface users, place the mouse pointer over the d and click Custom.
To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are
four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Scan to Image
Lets you scan a page directly into any image viewer/editor software. You can choose any image editor
application on your PC.
Scan to OCR
Converts scanned documents into editable text files. You can choose the destination application for the
editable text.
Scan to E-mail
Attaches the scanned images to an E-mail message. You can also choose the file attachment type and
create a quick send list of E-mail addresses chosen from your E-mail address book.
Scan to File
3
Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file
type to be used.
Modern
3
Classic 3
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ControlCenter3
Customizing a user-defined button 3
To configure a button, right-click the button, then click the ControlCenter Configuration button to see the
configuration window.
Scan to Image 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
Settings tab
Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-
sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
3
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ControlCenter3
Scan to OCR 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
Settings tab
Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,
Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness
and Contrast settings.
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Scan to E-mail 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
Settings tab
Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-
sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
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ControlCenter3
Scan to File 3
General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
Settings tab
Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown
in the Destination Folder box or choose your preferred folder by clicking the icon. Check
Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window
to specify the destination of the scanned image after every scan.
Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary),
Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to
change.
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COPY 3
The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1
printing.
To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the
ControlCenter Configuration.
3
Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose
Copy Ratio.
Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast
settings to be used.
If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge
binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only)
Before finishing the Copy button configuration, choose the Printer Name and click the Print Options button
to display the printer driver settings.
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In the printer driver settings dialog box, you can choose advanced settings for printing.
ControlCenter3
3
Note
• You must configure each of the copy buttons before they can be used.
•The Print Options screen will vary depending on your model.
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PC-FAX
ControlCenter3
(MFC-9440CN and MFC-9840CDW only)
The PC-FAX option lets you send and receive faxes. You can also configure the address book and change
some general machine settings.
Send 3
The Send button lets you scan a document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 109.)
To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can
change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast
settings.
3
3
If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge
binding or Short-edge binding. (MFC-9840CDW only)
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ControlCenter3
Receive/View Received 3
The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is
automatically installed when you install the MFL-Pro Suite.
By clicking the Receive button, the PC-FAX receiving function is activated and starts to receive fax data from
your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive
option from the control panel menu of the Brother machine. (See Running the PC-FAX Receiving software
on your PC on page 122.)
To configure the PC-FAX Receive software, see Setting up your PC on page 123.
When the PC-FAX receiving software is running, you can open the viewer application with the
View Received button. (PaperPort™ 11SE)
3
Note
You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX
Receiving software on your PC on page 122.)
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ControlCenter3
Address Book 3
The Address Book button lets you add, amend or delete contacts from your address book. To edit this
button, click the Address Book button to open the dialog box. (See Brother Address Book on page 116.)
Setup 3
By clicking the Setup button, you can configure the user settings of the PC-FAX application.
(See Setting up user information on page 109.)
3
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ControlCenter3
DEVICE SETTING 3
In the Device Settings option, you can configure the machine settings.
Remote Setup (MFC-9440CN and MFC-9840CDW only) 3
The Remote Setup button lets you open the Remote Setup Program window to configure the machine
setting menus.
3
Note
For details, see Remote Setup on page 107.
Quick-Dial (MFC-9440CN and MFC-9840CDW only) 3
The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then
easily register or change the Quick-Dial numbers from your PC.
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Status Monitor 3
3
The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get
immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 14)
User’s Guide 3
The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML
format.
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Network Scanning
4
To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can
set or change the address settings from the control panel (See Control Panel Setup in the Network User’s
Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions
for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Note
• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For
example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.
• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. See Before using the Brother
software on page 126.
Before using Network Scanning 4
Network license 4
4
4
This product includes a PC license for up to 5 Users.
This license supports the installation of the MFL-Pro Software Suite including ScanSoft™ PaperPort™ 11SE
on up to 5 PCs on the network.
If you want to use more than 5 PCs with ScanSoft™ PaperPort™ 11SE installed, please buy the Brother NL-5
pack which is a multiple PC license agreement pack for up to 5 additional users. To buy the NL-5 pack,
contact your Brother dealer.
Configuring Network Scanning 4
If you are using a different machine than the one that was originally registered to your PC during the
installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.
a For Windows
For Windows
Scanners and Cameras (or Control Panel, Scanners and Cameras).
For Windows Vista™, click the Start button, Control Panel, Hardware and Sound, then Scanner and
Camera.
®
2000, click the Start button, Control Panel, then Scanners and Cameras.
®
XP, click the Start button, Control Panel, Printers and Other Hardware, then
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b Do one of the following:
For Windows 2000 and Windows Vista™, select your Brother machine from the list and click the
properties button.
For Windows XP, right-click the Scanner Device icon and choose Properties.
Network Scanning
4
The Network Scanner Properties dialog box appears.
For Windows Vista™, click Properties button.
Note
For Windows Vista™ the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Continue.
• For users who do not have administrator rights: Enter the administrator password and click OK.
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