Brother DCP-9040CN, DCP-9042CDN User Guide

USER’S GUIDE

DCP-9040CN
DCP-9042CDN

Version 0

UK/IRE/SAF

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: DCP-9040CN and DCP-9042CDN
(circle your model number)

Serial Number:

1

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt; and

 may support an insurance claim by you in the event of product loss

covered by insurance

© 2007 Brother Industries, Ltd.

Approval Information and Compilation and Publication Notice

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

i

EC Declaration of Conformity

ii

Table of Contents

Section I General

1 General information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation .................................... 2

Accessing the User’s Guides.................................................................................2

Viewing documentation ................................................................................... 3

Control panel overview ..........................................................................................6

Data LED indications....................................................................................... 8

2 Loading paper and documents 9

Acceptable paper and other media........................................................................9

Recommended paper ......................................................................................9

Type and size of paper....................................................................................9

Handling and using special paper .................................................................11

Unprintable area..................................................................................................14

Unprintable area for copies ...........................................................................14

Unprintable area when printing from a computer ..........................................15

Loading paper and envelopes .............................................................................15

Loading documents .............................................................................................18

Using the ADF (automatic document feeder) ................................................ 18

Using the scanner glass ................................................................................19

3 General setup 20

Paper settings......................................................................................................20

Paper type .....................................................................................................20

Paper size......................................................................................................20

Tray use in copy mode ..................................................................................21

Tray use in print mode...................................................................................21

Volume settings ...................................................................................................21

Beeper volume ..............................................................................................21

Ecology features..................................................................................................22

Toner save.....................................................................................................22

Sleep time......................................................................................................22

LCD contrast........................................................................................................22

User Settings List.................................................................................................22

iii

Section II Copy

4 Making copies 24

How to copy .........................................................................................................24

LCD display for Copy mode...........................................................................24

Making a single copy.....................................................................................24

Making multiple copies ..................................................................................24

Stop copying..................................................................................................24

Copy options (temporary settings).......................................................................25

Enlarging or reducing the image copied ........................................................25

Using the Options key ...................................................................................26

Changing copy quality ...................................................................................27

Sorting copies using the ADF ........................................................................27

Adjusting brightness, contrast and colour......................................................28

Making N in 1 copies (page layout) ...............................................................29

Tray selection ................................................................................................30

Out of memory message .....................................................................................30

Section III Software

5 Software and network features 32

How to read HTML User’s Guides .......................................................................32

For Windows
For Macintosh

®

................................................................................................32

®

..............................................................................................32

Section IV Appendixes

A Safety and legal 34

Choosing a location .............................................................................................34

Important information...........................................................................................35

Safety precautions.........................................................................................35

IEC60825-1+A2:2001 Specification...............................................................37

Disconnect device .........................................................................................37

Wiring information (U.K. only)........................................................................38

LAN connection .............................................................................................38

Radio interference .........................................................................................38

EU Directive 2002/96/EC and EN50419........................................................39

EU Directive 2006/66/EC - Removing or Replacing the Battery....................39

Important safety instructions..........................................................................39

Legal limitations for copying ................................................................................41

Trademarks..........................................................................................................42

iv

B Optional memory 43

Memory board......................................................................................................43

Installing extra memory .................................................................................43

C Troubleshooting and routine maintenance 45

Troubleshooting ...................................................................................................45

Solutions to common problems .....................................................................45

Improving the print quality .............................................................................51

Error and maintenance messages.......................................................................62

Document jams..............................................................................................66

Paper jams ....................................................................................................67

Routine maintenance...........................................................................................76

Cleaning the outside of the machine .............................................................77

Cleaning the scanner.....................................................................................77

Cleaning the laser scanner windows .............................................................78

Cleaning the corona wires .............................................................................82

Cleaning the drum unit ..................................................................................86

Replacing the consumable items.........................................................................94

Replacing a toner cartridge ...........................................................................96

Replacing the drum unit...............................................................................101

Replacing the belt unit.................................................................................108

Replacing the waste toner box ....................................................................113

How to change the LCD language...............................................................118

Packing and shipping the machine ....................................................................119

Repacking the machine ...............................................................................120

Machine information ..........................................................................................126

Checking the serial number.........................................................................126

Checking the page counters........................................................................126

Checking the remaining life of parts ............................................................127

D Menu and features 128

On-screen programming....................................................................................128

Menu table...................................................................................................128

Memory storage...........................................................................................128

Menu keys .........................................................................................................128

How to access the menu mode ...................................................................129

Menu table.........................................................................................................130

Entering text ......................................................................................................135

v

E Specifications 137

General..............................................................................................................137

Print media.........................................................................................................139

Copy ..................................................................................................................140

Scan...................................................................................................................141

Print ...................................................................................................................142

Interfaces ...........................................................................................................142

Computer requirements.....................................................................................143

Consumable items .............................................................................................144

Ethernet wired network ......................................................................................145

F Glossary 146

GIndex 147

vi

Section I

General I

General information 2
Loading paper and documents 9
General setup 20

1

General information 1

Using the documentation

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or
computer screen.

Italics Italicized style emphasizes an

important point or refers you to
a related topic.

Courier
New

Courier New font identifies the
messages shown on the LCD
of the machine.

Accessing the User’s

1

Guides

This User’s Guide does not contain all the
information about your machine. The
advanced features of the Printer, Network
and Scanner are explained in the Software
and Network User’s Guides that you can find
on the CD-ROM.

1

Warning icons tell you what to do to
avoid the risk of injury.

Electrical Hazard icons alert you to a
possible electrical shock.

Hot Surface icons warn you not to
touch machine parts that are hot.

Caution icons tell you about
procedures you must follow to
prevent damaging the machine.

Incorrect setup icons alert you to
devices and operations that are not
compatible with the machine.

Note icons give useful tips.

2

General information

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start
menu, point to Brother, DCP-9040CN or
DCP-9042CDN from the program group, and
then click User’s Guides in HTML format.

If you have not installed the software, you can
find the documentation by following the
instructions below:

a Turn on your PC.

Insert the Brother CD-ROM labelled
Windows

®

into your CD-ROM drive.

b If the language selection screen

appears, click your language.

c If the model name screen appears, click

your model name.The CD-ROM main
menu will appear.

e Click the documentation you want to

read:

 HTML documents (3 manuals):

HTML User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide.

This format is recommended for
viewing on your computer.

 PDF documents (4 manuals):

PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick
Setup Guide.

This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)

1

If this window does not appear, use

Windows
start.exe program from the root directory
of the Brother CD-ROM.

®

Explorer to find and run the

d Click Documentation.

3

Chapter 1

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User's Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA

driver (For Windows

®

) in Chapter 2

Vista

 Using ControlCenter3 in Chapter 3

 Network Scanning in Chapter 4

®

XP/Windows

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides 1

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE with OCR
application.

Viewing documentation (Macintosh®) 1

a Turn on your Macintosh

Insert the Brother CD-ROM labelled
Macintosh

b The following window will appear.

®

into your CD-ROM drive.

®

.

c Double-click the Documentation icon.
d If the language selection screen

appears, double-click your language.

e Double-click the documentation you

want to read:
HTML documents (3 manuals):
HTML User’s Guide for stand-alone
operations, Software User’s Guide and
Network User’s Guide.
This format is recommended for viewing
on your computer.

Note

The documents are also available in PDF
format (4 manuals):
PDF User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and Quick Setup
Guide.
The PDF format is recommended for
printing the manuals.

Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)

4

How to find scanning instructions 1

There are several ways you can scan
documents. You can find the instructions as
follows:

Software User's Guide: 1

 Scanning in Chapter 9

 Using ControlCenter2 in Chapter 10

 Network Scanning in Chapter 11

Presto!® PageManager® User's Guide:1

 The complete Presto!® PageManager®

User’s Guide can be viewed from the Help
selection in the Presto!

application.

®

PageManager®

General information

1

5

Chapter 1

Control panel overview 1

DCP-9040CN and DCP-9042CDN have similar control keys.

12

56

34

1 Copy keys:

Options

Lets you temporarily change multiple copy
settings.

Enlarge/Reduce

Reduces or enlarges copies.

2LCD

Displays messages to help you set up and use
your machine.

3Data LED

The LED will flash depending on the machine’s
status.

4 Menu keys:

Menu

Lets you access the menu to program your
settings in the machine.

Clear/Back

Deletes entered data or lets you cancel the
current setting.

OK

Lets you store your settings in the machine.
d or c
Press to scroll backwards or forwards through

menu selections.
a or b
Press to scroll through the menus and options.

5 Print keys:

Secure

You can print data saved in memory when you
enter your four-digit password. (For details
about using the Secure key, see the Software
User’s Guide on the CD-ROM.)

Job Cancel

Cancels a programmed print job and clears
print data in the machine’s memory.

6 Scan

Put the machine in Scan mode. (For details
about scanning, see the Software User’s Guide
on the CD-ROM.)

6

General information

1

78

9

7 Numeric keys

Use to enter text.

8 Stop/Exit

Stops an operation or exits from a menu.

9Start:

Colour

Lets you start making copies in full colour.

Mono

Lets you start making copies in black & white.

7

Chapter 1

Data LED indications 1

The Data LED (light emitting diode) will flash and turn on or off depending on the machine’s status.

LED LED Status Machine Status Description

LED is off. Ready Mode The power switch is off or there is

no print data in the machine.

LED is on. Data Remaining in Memory Print data remains in the machine

memory.

LED is blinking. Receiving Data The machine is either receiving

data from the computer,
processing data in memory, or
printing.

8

2

Loading paper and documents 2

Acceptable paper and other media

Recommended paper 2

To get the best print quality, we suggest using
the following paper.

Paper Type Item

Plain paper

Recycled paper Xerox Recycled Supreme

Labels Avery laser label L7163

Envelope Antalis River series (DL)

Print quality may vary according to the type of
paper you are using.

You can use the following types of media:
plain paper, labels or envelopes.

For best results, follow the steps below:

Xerox Premier 80 g/m

Xerox Business 80 g/m

2

2

Type and size of paper 2

2

The machine loads paper from the installed
standard paper tray or multi-purpose tray.

Standard paper tray 2

Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper
trays on page 10. The standard paper tray
can hold up to 250 sheets of Letter/A4, legal

and folio size paper (80 g/m
loaded up to the maximum paper mark on the
sliding paper width guide.

Multi-purpose tray (MP tray) 2

The MP tray can hold up to 50 sheets of
paper (80 g/m

can be loaded up to the maximum paper mark
on the sliding paper width guide.

2

) or up to 3 envelopes. Paper

2

). Paper can be

2

 Use paper made for plain paper copying.

 Use paper that is 75 to 90 g/m

 Use labels which are designed for use in

laser printers.

 Avoid touching the printed surface of the

paper immediately after printing.

 Use long grain paper with a neutral Ph

value, and a moisture content of approx
5%.

DO NOT load envelopes, labels or thick
paper (more than 105 g/m

tray. It may cause paper jams.

CAUTION

2

.

2

) into the paper

9

Chapter 2

The names for the paper trays in the printer driver and this Guide are as follows: 2

Tray and optional unit Name

Standard paper tray Tray 1

Multi-purpose tray MP tray

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray

(Tray #1)

Multi-purpose tray

(MP tray)

1

Folio size is 8 in. × 13 in.

A4, Letter, Legal,
Executive, A5, A6, B5,

B6 and Folio

1

Width: 69.9 to 215.9 mm
(2.75 to 8.5 in.)

Length: 116.0 to 406.4
mm (4.57 to 16.0 in.)

Plain paper, Thin paper
and Recycled paper

Plain paper, Thin paper,
Thick paper, Recycled
paper, Bond paper,
Envelope and Labels

up to 250

2

(80 g/m

)

up to 50 (plain paper)
(80 g/m

2

)

up to 3 (envelopes)

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight (g/m2)

Thickness (µm) 80-110

Roughness (sec.) Higher than 20

3

Stiffness (cm

/100)

Grain direction Long grain

Volume resistivity (ohm)

Surface resistivity (ohm-cm)

Filler CaCO3 (Neutral)

Ash content (wt%) Below 23

Brightness (%) Higher than 80

Opacity (%) Higher than 85

75-90

90-150

9

10e

-10e

9

-10e

10e

11

12

10

Loading paper and documents

Handling and using special paper 2

The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.

Some important guidelines when selecting
paper are:

 Do not use inkjet paper because it may

cause a paper jam or damage your
machine.

 Your supplier should be informed that the

paper or envelopes will be used in a colour
laser machine.

 Preprinted paper must use inks that can

withstand the temperature of the
machine’s fusing process (200 degrees
centigrade for a period of 0.1 seconds).

 If you have selected a cotton bond paper,

paper having a rough surface, such as
cockle or laid finished paper or paper that
is wrinkled or puckered, the paper may
exhibit degraded performance.

Types of paper to avoid 2

Some types of paper may not perform well
or may cause damage to your machine.

DO NOT use paper:

If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.

CAUTION

• that is highly textured

• that is extremely smooth or shiny

• that is curled or warped

1

1

1 2 mm or greater

• that is coated or has a chemical finish

• that is damaged, creased or folded

• that exceeds the recommended weight
specification in this guide

• with tabs and staples

• with letterheads using low temperature
dyes or thermography

• that is multipart or carbonless

• that is designed for inkjet printing

2

11

Chapter 2

Envelopes 2

Most envelopes will be suitable for your
machine. However, some envelopes may
have print-quality problems because of the
way they have been made. A suitable
envelope should have edges with straight,
well-creased folds and the leading edge
should not be thicker than two pieces of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.

Envelopes can only be fed from the MP tray.

Before you put envelopes in the tray, check
the following:

 Envelopes should have a lengthwise

sealing flap.

 The sealing flaps should be folded crisply

and correctly (irregularly cut or folded
envelopes may cause paper jams).

 Envelopes should have two layers of

paper in the areas circled below.

Note

• Before you print envelopes, you must ‘fan’
the stack to avoid paper jams and
misfeeds.

• Before you print a lot of envelopes, test
one to make sure that the print results are
what you want.

• Envelope joints that are sealed by the
manufacturer should be secure.

• DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.

• For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.

• We recommend that you do not print
within 15 mm of the edges of the
envelopes.

• See Acceptable paper and other
media on page 9.

1

1 Feeding direction

12

1

Loading paper and documents

Types of envelopes to avoid 2

DO NOT use envelopes:

CAUTION

• that are damaged, curled, wrinkled or an
unusual shape

• that are extremely shiny or textured

• with clasps, staples, snaps or tie strings

• with self-adhesive closures

• that are of a baggy construction

• that are not sharply creased

• that are embossed (have raised writing
on them)

• that were previously printed by a laser
machine

• that are pre-printed on the inside

• that cannot be arranged neatly when
stacked

• that are made of paper that weighs more
than the paper weight specifications for
the machine

• with double flaps as shown in the figure
below

2

• with sealing flaps that have not been
folded at purchase

• with sealing flaps as shown in the figure
below

• with each side folded as shown in the
figure below

• with edges that are not straight or
consistently square

• with windows, holes, cut-outs or
perforations

• with glue on surface as shown in the
figure below

If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Brother warranty or service
agreement.

Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

13

Chapter 2

Labels 2

The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the belt unit or rollers and cause jams
and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.

All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.

Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print properly and may cause
damage to your machine.

Labels can be fed from the MP tray only.

Types of labels to avoid 2

Unprintable area 2

Unprintable area for copies 2

The printable area begins at approximately
4 mm (0.16 in.) from the top and bottom and
2 mm (0.08 in.) from both sides of the paper.

2

1

1 4mm

2 2mm

Note

This unprintable area shown above is for a
single copy or a 1 in 1 copy using A4 size
paper. The unprintable area changes with
the paper size.

2

1

Do not use labels that are damaged, curled,
wrinkled or an unusual shape.

CAUTION

DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.

14

Loading paper and documents

Unprintable area when printing from a computer 2

When using the default driver the printable
area is smaller than the paper size, as shown
below.

Portrait

2

1

1 4.23 mm

2 4.23 mm

Landscape

2

1

2

1

2

Loading paper and envelopes 2

The machine can feed paper from the
standard paper tray or multi-purpose tray.

When printing on plain paper 60 to 105 g/m
use the paper tray.

For printing on other types of media use the
MP tray (multi-purpose tray).

When you put paper into the paper tray, note
the following:

 If your application software supports

paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.

 Before using paper that has holes in it,

such as organizer sheets, you must ‘fan’
the stack to avoid paper jams and
misfeeds.

2

2

1

1 4.23 mm

2 4.23 mm

Note

The unprintable area shown above is for
A4 size paper. The unprintable area
changes with the paper size.

15

Chapter 2

Loading plain paper in the paper tray 2

a Unfold the output paper tray support

flap (1).

1

b Pull the paper tray completely out of the

machine.

d Fan the stack of paper well to avoid

paper feeding problems.

e Put the paper into the paper tray with the

top edge of the paper in first and the
print side face down.
Make sure that the paper is flat in the
tray and below the maximum paper
mark (1).

1

c While pressing the green paper-guide

release lever (1), slide the paper guides
to fit the paper size. Make sure that the
guides are firmly in the slots.

1

16

f Push the paper tray firmly back into the

machine.

Loading paper and documents

Loading envelopes or other media in
the multi-purpose tray (MP tray) 2

Use the MP tray when printing envelopes,
labels, and thick paper.

Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.

a Unfold the output paper tray support

flap (1).

1

c Pull out the MP tray support flap (1).

1

d Put the envelopes (up to 3) or media in

the MP tray with the top edge first and
the print side face up.

2

b Open the MP tray and lower it gently.

17

Chapter 2

Loading documents 2

You can make copies, and scan from the ADF
(automatic document feeder) and from the
scanner glass.

Using the ADF (automatic document feeder) 2

The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard

80 g/m
before putting them in the ADF.

2

paper and always fan the pages

 Make sure documents written with ink are

completely dry.

CAUTION

DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.

DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper-clipped,
pasted or taped.

DO NOT use cardboard, newspaper or
fabric.

c Place your document, face up top edge

first, in the ADF until you feel it touch the
feed roller.

d Adjust the paper guides to fit the width of

your document.

To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.

To scan non-standard documents see
Using the scanner glass on page 19.

CAUTION

a Unfold the ADF document output

support flap (1) and the ADF support
flap (2).

2

1

b Fan the pages well.

18

Loading paper and documents

Using the scanner glass 2

You can use the scanner glass to scan or
copy the pages of a book or one page at a
time. Documents can be up to 215.9 mm wide
to 297 mm long (8.5 inches wide to

11.7 inches long).

To use the scanner glass, the ADF must be
empty.

a Lift the document cover.
b Using the document guidelines on the

left, centre the document face down on
the scanner glass.

CAUTION

If the document is a book or is thick, DO
NOT slam the cover or press on it.

2

c Close the document cover.

19

3

General setup 3

Paper settings 3

Paper type 3

Set up the machine for the type of paper you
are using. This will give you the best print
quality.

a Do one of the following:

 To set the paper type for the

MP Tray press Menu, 1, 1, 1.

 To set the paper type for Tray#1

press Menu, 1, 1, 2.

Paper Type

1.MP Tray

b For Tray#1 press a or b to choose

Thin, Plain or Recycled Paper.
For MP Tray to choose Thin, Plain,
Thick, Thicker or Recycled Paper.

Press OK.

c Press Stop/Exit.

Paper size 3

You can use nine sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5, A6,
B5, B6 and Folio.

When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document on the page.

a Do one of the following:

 To set the paper size for the

MP Tray press Menu, 1, 2, 1.

 To set the paper size for Tray#1

press Menu, 1, 2, 2.

Paper Size

1.MP Tray

b Press a or b to choose A4, Letter,

Legal, Executive, A5, A6, B5, B6,
Folio or Any.

Press OK.

c Press Stop/Exit.

20

Note

• Any (size) appears only when you choose
the MP tray (Menu, 1, 2, 1).

• If you choose Any for the MP Tray Paper
Size, you must choose MP Only for the
Tray Use setting.

•

You cannot use the
for the MP tray when making N in 1 copies.
You must choose one of the other available
Paper Size selections for the MP tray.

Any

Paper Size option

General setup

Tray use in copy mode 3

You can change the priority tray that the
machine will use for printing copies.

When you choose Tray#1 Only or
MP Only, the machine loads the paper only
from that tray. If the selected tray is out of
paper, No Paper will appear on the LCD.
Insert the paper in the empty tray.

To change the tray setting follow the
instructions below:

a Press Menu, 1, 5, 1.

Tray Use

1.Copy

b Press a or b to choose Tray#1 Only,

MP Only, MP>T1 or T1>MP.

Press OK.

c Press Stop/Exit.

Note

• The ADF can detect the document size.
When loading the documents from the
ADF and MP>T1 or T1>MP is selected, the
machine looks for the tray with the most
suitable paper size and pulls paper from
that tray. If no tray has suitable paper, the
machine pulls paper from the higher
priority tray.

• When using the scanner glass, your
document is always copied from the
higher priority tray even if more suitable
paper is in another paper tray.

Tray use in print mode 3

You can change the default tray the machine
will use for printing from your computer.

a Press Menu, 1, 5, 2.

Tray Use

2.Print

b Press a or b to choose Tray#1 Only,

MP Only, MP>T1 or T1>MP.

Press OK.

c Press Stop/Exit.

Note

If the control panel is set to Tray#1 Only
or MP Only and you choose Auto Select
in the printer driver, the machine loads the
paper from that tray.

Volume settings 3

Beeper volume 3

When the beeper is on, the machine will beep
when you press a key or make a mistake. You
can choose a range of volume levels, from
High to Off.

a Press Menu, 1, 3.

General Setup

3.Beeper

b Press a or b to choose Off, Low, Med or

High.

Press OK.

3

c Press Stop/Exit.

21

Chapter 3

Ecology features 3

Toner save 3

You can save toner using this feature. When
you set toner save to On, print appears
lighter. The default setting is Off.

a Press Menu, 1, 4, 1.

Ecology

1.Toner Save

b Press a or b to choose On (or Off).

Press OK.

Press Stop/Exit.

c

Note

We DO NOT recommend Toner Save for
printing Photo or Greyscale images.

Sleep time 3

Setting the sleep time reduces power
consumption by turning off the fuser while the
machine is idle.

You can choose how long the machine must
be idle (from 000 to 240 minutes) before it
goes into sleep mode. When the machine
receives computer data or makes a copy, the
timer will be reset. The default setting is
005 minutes.

LCD contrast 3

You can change the contrast to make the
LCD look lighter or darker.

a Press Menu, 1, 6.

General Setup

6.LCD Contrast

b Press a to make the LCD darker. Or,

press b to make the LCD lighter.
Press OK.

c Press Stop/Exit.

User Settings List 3

You can print a list of the settings you
programmed including the network
configuration.

a Press Menu, 5, 3.

Machine Info.

3.User Settings

b Press Mono Start or Colour Start.
c Press Stop/Exit.

While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.

a Press Menu 1, 4, 2.

Ecology

2.Sleep Time

b Enter the length of time the machine is

idle before entering sleep mode (000 to

240).
Press OK.

c Press Stop/Exit.

22