Brother DCP-8250DN Advanced User Guide
Advanced User’s Guide
DCP-8250DN
Version 0
UK/IRE
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety
Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Basic User's Guide Learn the basic Copy, Scan and Direct Print
operations and how to replace
consumables. See troubleshooting tips.
Advanced User's
Guide
Learn more advanced operations: Copy,
security features, printing reports and
performing routine maintenance.
Software User's
Guide
Follow these instructions for Printing,
Scanning, Network Scanning and using the
Brother ControlCenter utility.
Network User's
Guide
This Guide provides useful information
about wired network settings and security
settings using the Brother machine. You can
also find supported protocol information for
your machine and detailed troubleshooting
tips.
Google Cloud Print
Guide
This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet from
devices using Gmail™ for mobile, GOOGLE
DOCS™ for mobile and applications for the
Chrome OS.
Printed / In the box
Printed / In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Brother Solutions
2
Center
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
1
about printing JPEG and PDF
files from
your mobile device and scanning from your
Brother machine to your mobile device when
connected on a Wi-Fi network.
Web Connect Guide This Guide provides details about how to
configure and use your Brother machine to
scan, load and view images and files on
certain websites that provide these services.
1
PDF printing is not supported on Windows® Phone.
2
Visit us at http://solutions.brother.com/.
i
PDF file / Brother Solutions
2
Center
PDF file / Brother Solutions
2
Center
Table of Contents
1 General Setup 1
Memory storage.....................................................................................................1
Automatic Daylight Saving Time............................................................................1
Ecology features....................................................................................................2
Toner Save ......................................................................................................2
Sleep Time ......................................................................................................2
Deep Sleep mode............................................................................................3
Power Down mode ..........................................................................................3
Quiet mode feature................................................................................................4
Quiet mode...................................................................................................... 4
LCD screen............................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
2 Security features 5
Secure Function Lock 2.0......................................................................................5
Setting and changing the Administrator Password..........................................6
Setting up and changing the Public user mode ...............................................7
Setting up and changing restricted users ........................................................7
Turning Secure Function Lock on/off...............................................................9
Switching Users.............................................................................................10
Setting Lock.........................................................................................................11
Setting up the password ................................................................................11
Changing your Setting Lock password ..........................................................12
Turning Setting Lock on/off............................................................................12
3 Using Address Book 13
Additional ways to store numbers........................................................................13
Setting up Groups for Broadcasting ..............................................................13
Options for Setting Up Groups ......................................................................15
Changing Group E-mail addresses ...............................................................16
Deleting Group numbers ............................................................................... 17
4 Printing reports 18
Reports................................................................................................................18
How to print a report......................................................................................18
ii
5 Making copies 19
Copy settings .......................................................................................................19
Stop copying..................................................................................................19
Improving copy quality...................................................................................19
Enlarging or reducing the image copied ........................................................20
Duplex (2-sided) Copying ..............................................................................21
Tray selection ................................................................................................22
Adjusting Brightness and Contrast ................................................................22
Sorting copies................................................................................................23
Making N in 1 copies (page layout) ...............................................................23
2 in 1 ID Copy................................................................................................25
Setting your changes as the new default.......................................................26
Restoring all copy settings to the factory settings .........................................26
Setting your favourites...................................................................................26
A Routine maintenance 28
Cleaning and checking the machine....................................................................28
Checking the Page Counters.........................................................................29
Checking the remaining life of parts ..............................................................29
Replacing periodic maintenance parts.................................................................30
Packing and shipping the machine ......................................................................31
BOptions 34
Optional paper tray (LT-5400) .............................................................................34
Memory board......................................................................................................34
SO-DIMM Types............................................................................................34
Installing extra memory .................................................................................35
C Glossary 37
D Index 38
iii
1
1
General Setup 1
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast) will be lost. Also, during a power
failure the machine will retain the date and
time for up to 60 hours.
Automatic Daylight Saving Time
You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Autumn.
a Press Menu.
b Press a or b to display
Initial Setup.
Press Initial Setup.
c Press Date&Time.
d Press Auto Daylight.
e Press On or Off.
f Press Stop/Exit.
1
1
Chapter 1
Note
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Ecology.
Press Ecology.
d Press Toner Save.
e Press On or Off.
f Press Stop/Exit.
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Time 1
The Sleep mode setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.
You can choose how long the machine must
be idle before it goes into Sleep mode.
The timer will restart if any operation is
carried out on the machine, such as receiving
a print job or making a copy. The default
setting is 3 minutes.
When the machine goes into Sleep mode, the
LCD backlight turns off.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Ecology.
Press Ecology.
d Press Sleep Time.
e Using the dial pad on the Touchscreen,
enter the length of time (0-90 minutes)
the machine will remain idle before
entering Sleep mode.
Press OK.
f Press Stop/Exit.
2
General Setup
1
Note
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a print job.
When the machine is in Deep Sleep mode,
the LCD backlight is Off and the Home key is
dimmed.
If the machine has secure print data it will not
enter Deep Sleep mode.
Power Down mode 1
If the machine is in Deep Sleep mode for
4 hours, it will then go into Power Down mode
automatically and the Home key will
illuminate pale green. Power Down mode is
the lowest power consumption mode, which
achieves a power consumption of
approximately 0.45 W. To wake up the
machine, press the Touchscreen.
You can enable or disable the Power Down
mode feature by following these steps:
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Ecology
Press Ecology.
d Press Auto Powerdown.
e Press On or Off.
f Press Stop/Exit
The machine does not go into Power
Down mode when the machine is
connected to a wired network or has
secure print data in the memory.
3
Chapter 1
Quiet mode feature 1
Quiet mode 1
The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Quiet Mode.
Press Quiet Mode.
d Press On or Off.
e Press Stop/Exit.
LCD screen 1
Setting the backlight brightness 1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display LCD Settings.
Press LCD Settings.
d Press Backlight.
e Press Light, Med or Dark.
f Press Stop/Exit.
Setting the Dim Timer for the backlight 1
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display LCD Settings.
Press LCD Settings.
d Press Dim Timer.
e Press 10 Secs, 20 Secs, 30 Secs or
Off.
f Press Stop/Exit.
4
2
2
Note
Security features 2
Secure Function Lock 2.0
Secure Function Lock lets you restrict Public
access to the following machine functions:
Copy
Scan
Direct Print
Print
Page Limit
Web Connect
1
2
3
This feature also prevents users from
changing the default settings of the machine
by limiting access to the user-defined Menu
settings.
1
2
3
Scan includes scan jobs sent via Brother
iPrint&Scan.
Print includes print jobs via Google Cloud Print and
Brother iPrint&Scan.
Page Limit is configured using Web Based
Management.
2
• Secure Function Lock can be set manually
at the control panel, or by using Web
Based Management or BRAdmin
Professional 3 (Windows
recommend using Web Based
Management or BRAdmin Professional 3
(Windows
(uu Network User's Guide)
• Only administrators can set limitations
and make changes for each user.
®
only) to configure this feature.
®
only). We
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
5
Chapter 2
Note
Setting and changing the Administrator Password 2
Setting up the password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn the Secure Function
Lock on or off. (See Setting up and changing
restricted users uu page 7 and Turning
Secure Function Lock on/off uu page 9.)
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Re-enter the correct
password. If you forget it, please call your
Brother dealer for service.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
Changing the password 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Set Password.
f Enter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Press OK.
g Enter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
h Re-enter the password when the LCD
shows Verify:.
Press OK.
i Press Stop/Exit.
d Press Function Lock.
e Enter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
f Re-enter the password when the LCD
shows Verify:.
Press OK.
g Press Stop/Exit.
6
Security features
2
Setting up and changing the Public user mode 2
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the administrator password by
pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display Public.
Press Public.
h Do one of the following:
To set up the Public user, press
Enable or Disable for each
operation, as follows: Press Copy.
Then press Enable or Disable.
After you have set Copy, repeat
these steps for Scan,
Direct Print, Print and
Web Connect.
To change the Public user settings,
pressa or b to display the setting you
want to change. Press the setting
and press Enable or Disable.
Repeat this step until you finish
changing settings.
Setting up and changing restricted users 2
You can set up users with a password and
restrict the functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management or BRAdmin Professional 3
(Windows
You can set up to 25 restricted users.
Setting up restricted users 2
®
only). (uu Network User's Guide)
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display UserXX.
Press UserXX.
h Enter the user name by pressing the
buttons on the Touchscreen. (uu Basic
User's Guide: Entering text)
Press OK.
i Enter a four-digit user password by
pressing the buttons on the
Touchscreen.
Press OK.
i Press Stop/Exit.
7
Chapter 2
Note
Note
j To set up a restricted user, press
Enable or Disable for each operation,
as follows: Press Copy. Then press
Enable or Disable. After you have set
Copy, repeat these steps for Scan,
Direct Print, Print and
Web Connect.
k Press and repeat steps g to j to
enter each additional user and
password.
l Press Stop/Exit.
You cannot use the same name as
another user's name.
Changing user name, password or settings for restricted users 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display the existing
restricted user you want to change.
Press the user name.
h Press Change.
To change the user name, enter a new
user name by pressing the buttons on
the Touchscreen. (uu Basic User's
Guide: Entering text)
Press OK.
i To change the password, enter a new
four-digit user password by pressing the
buttons on the Touchscreen.
Press OK.
j To change a restricted user's settings,
press a or b to display the setting you
want to change. Press the setting and
then press Enable or Disable.
Repeat this step until you are finished
making changes.
k Press Stop/Exit.
You cannot use the same name as
another user's name.
Reset existing restricted users 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display the existing
restricted user you want to reset.
Press the user name.
h Press Reset.
i Press Yes to reset the existing restricted
user.
j Press Stop/Exit.
8
Security features
2
Note
Turning Secure Function Lock on/off 2
Turning Secure Function Lock on
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Lock OffOn.
f Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
Turning Secure Function Lock off
a Press Public or xxxxx (where xxxxx is
the user’s name).
b Press Lock OnOff.
c Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.
9
Chapter 2
Note
Note
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user mode
a Press Public or xxxxx (where xxxxx is
the user’s name).
Press Change User.
b Press a or b to display your user name.
c Press your user name.
d Enter the registered four-digit user
password by pressing the buttons on the
Touchscreen.
Press OK.
• If the current ID is restricted for the
function you want to use,
Access Denied will appear on the LCD.
Changing to the Public mode
a Press xxxxx. (where xxxxx is the user’s
name.)
b Press Go to Public.
• After a restricted user has finished using
the machine, it will return to the Public
setting within one minute.
• If the function you want to use is restricted
for all users, Access Denied will appear
on the LCD; The machine will go back to
the ready mode and you cannot access
the function you want to use.
• If your ID has page limit restrictions set
and has already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.
10
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