Advanced User’s Guide
DCP-8250DN
Version 0
UK/IRE
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety
Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Basic User's Guide Learn the basic Copy, Scan and Direct Print
operations and how to replace
consumables. See troubleshooting tips.
Advanced User's
Guide
Learn more advanced operations: Copy,
security features, printing reports and
performing routine maintenance.
Software User's
Guide
Follow these instructions for Printing,
Scanning, Network Scanning and using the
Brother ControlCenter utility.
Network User's
Guide
This Guide provides useful information
about wired network settings and security
settings using the Brother machine. You can
also find supported protocol information for
your machine and detailed troubleshooting
tips.
Google Cloud Print
Guide
This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet from
devices using Gmail™ for mobile, GOOGLE
DOCS™ for mobile and applications for the
Chrome OS.
Printed / In the box
Printed / In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Installer CD-ROM /
In the box
PDF file / Brother Solutions
2
Center
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
1
about printing JPEG and PDF
files from
your mobile device and scanning from your
Brother machine to your mobile device when
connected on a Wi-Fi network.
Web Connect Guide This Guide provides details about how to
configure and use your Brother machine to
scan, load and view images and files on
certain websites that provide these services.
1
PDF printing is not supported on Windows® Phone.
2
Visit us at http://solutions.brother.com/.
i
PDF file / Brother Solutions
2
Center
PDF file / Brother Solutions
2
Center
Table of Contents
1 General Setup 1
Memory storage.....................................................................................................1
Automatic Daylight Saving Time............................................................................1
Ecology features....................................................................................................2
Toner Save ......................................................................................................2
Sleep Time ......................................................................................................2
Deep Sleep mode............................................................................................3
Power Down mode ..........................................................................................3
Quiet mode feature................................................................................................4
Quiet mode...................................................................................................... 4
LCD screen............................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
2 Security features 5
Secure Function Lock 2.0......................................................................................5
Setting and changing the Administrator Password..........................................6
Setting up and changing the Public user mode ...............................................7
Setting up and changing restricted users ........................................................7
Turning Secure Function Lock on/off...............................................................9
Switching Users.............................................................................................10
Setting Lock.........................................................................................................11
Setting up the password ................................................................................11
Changing your Setting Lock password ..........................................................12
Turning Setting Lock on/off............................................................................12
3 Using Address Book 13
Additional ways to store numbers........................................................................13
Setting up Groups for Broadcasting ..............................................................13
Options for Setting Up Groups ......................................................................15
Changing Group E-mail addresses ...............................................................16
Deleting Group numbers ............................................................................... 17
4 Printing reports 18
Reports................................................................................................................18
How to print a report......................................................................................18
ii
5 Making copies 19
Copy settings .......................................................................................................19
Stop copying..................................................................................................19
Improving copy quality...................................................................................19
Enlarging or reducing the image copied ........................................................20
Duplex (2-sided) Copying ..............................................................................21
Tray selection ................................................................................................22
Adjusting Brightness and Contrast ................................................................22
Sorting copies................................................................................................23
Making N in 1 copies (page layout) ...............................................................23
2 in 1 ID Copy................................................................................................25
Setting your changes as the new default.......................................................26
Restoring all copy settings to the factory settings .........................................26
Setting your favourites...................................................................................26
A Routine maintenance 28
Cleaning and checking the machine....................................................................28
Checking the Page Counters.........................................................................29
Checking the remaining life of parts ..............................................................29
Replacing periodic maintenance parts.................................................................30
Packing and shipping the machine ......................................................................31
BOptions 34
Optional paper tray (LT-5400) .............................................................................34
Memory board......................................................................................................34
SO-DIMM Types............................................................................................34
Installing extra memory .................................................................................35
C Glossary 37
D Index 38
iii
1
1
General Setup 1
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast) will be lost. Also, during a power
failure the machine will retain the date and
time for up to 60 hours.
Automatic Daylight Saving Time
You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Autumn.
a Press Menu.
b Press a or b to display
Initial Setup.
Press Initial Setup.
c Press Date&Time.
d Press Auto Daylight.
e Press On or Off.
f Press Stop/Exit.
1
1
Chapter 1
Note
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Ecology.
Press Ecology.
d Press Toner Save.
e Press On or Off.
f Press Stop/Exit.
We do not recommend Toner Save for
printing Photo or Greyscale images.
Sleep Time 1
The Sleep mode setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
is turned off. The machine will wake up and
start printing when it receives a print job.
You can choose how long the machine must
be idle before it goes into Sleep mode.
The timer will restart if any operation is
carried out on the machine, such as receiving
a print job or making a copy. The default
setting is 3 minutes.
When the machine goes into Sleep mode, the
LCD backlight turns off.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Ecology.
Press Ecology.
d Press Sleep Time.
e Using the dial pad on the Touchscreen,
enter the length of time (0-90 minutes)
the machine will remain idle before
entering Sleep mode.
Press OK.
f Press Stop/Exit.
2
General Setup
1
Note
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a print job.
When the machine is in Deep Sleep mode,
the LCD backlight is Off and the Home key is
dimmed.
If the machine has secure print data it will not
enter Deep Sleep mode.
Power Down mode 1
If the machine is in Deep Sleep mode for
4 hours, it will then go into Power Down mode
automatically and the Home key will
illuminate pale green. Power Down mode is
the lowest power consumption mode, which
achieves a power consumption of
approximately 0.45 W. To wake up the
machine, press the Touchscreen.
You can enable or disable the Power Down
mode feature by following these steps:
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Ecology
Press Ecology.
d Press Auto Powerdown.
e Press On or Off.
f Press Stop/Exit
The machine does not go into Power
Down mode when the machine is
connected to a wired network or has
secure print data in the memory.
3
Chapter 1
Quiet mode feature 1
Quiet mode 1
The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Quiet Mode.
Press Quiet Mode.
d Press On or Off.
e Press Stop/Exit.
LCD screen 1
Setting the backlight brightness 1
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display LCD Settings.
Press LCD Settings.
d Press Backlight.
e Press Light, Med or Dark.
f Press Stop/Exit.
Setting the Dim Timer for the backlight 1
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display LCD Settings.
Press LCD Settings.
d Press Dim Timer.
e Press 10 Secs, 20 Secs, 30 Secs or
Off.
f Press Stop/Exit.
4
2
2
Note
Security features 2
Secure Function Lock 2.0
Secure Function Lock lets you restrict Public
access to the following machine functions:
Copy
Scan
Direct Print
Print
Page Limit
Web Connect
1
2
3
This feature also prevents users from
changing the default settings of the machine
by limiting access to the user-defined Menu
settings.
1
2
3
Scan includes scan jobs sent via Brother
iPrint&Scan.
Print includes print jobs via Google Cloud Print and
Brother iPrint&Scan.
Page Limit is configured using Web Based
Management.
2
• Secure Function Lock can be set manually
at the control panel, or by using Web
Based Management or BRAdmin
Professional 3 (Windows
recommend using Web Based
Management or BRAdmin Professional 3
(Windows
(uu Network User's Guide)
• Only administrators can set limitations
and make changes for each user.
®
only) to configure this feature.
®
only). We
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
5
Chapter 2
Note
Setting and changing the Administrator Password 2
Setting up the password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn the Secure Function
Lock on or off. (See Setting up and changing
restricted users uu page 7 and Turning
Secure Function Lock on/off uu page 9.)
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Re-enter the correct
password. If you forget it, please call your
Brother dealer for service.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
Changing the password 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Set Password.
f Enter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Press OK.
g Enter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
h Re-enter the password when the LCD
shows Verify:.
Press OK.
i Press Stop/Exit.
d Press Function Lock.
e Enter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
f Re-enter the password when the LCD
shows Verify:.
Press OK.
g Press Stop/Exit.
6
Security features
2
Setting up and changing the Public user mode 2
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the administrator password by
pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display Public.
Press Public.
h Do one of the following:
To set up the Public user, press
Enable or Disable for each
operation, as follows: Press Copy.
Then press Enable or Disable.
After you have set Copy, repeat
these steps for Scan,
Direct Print, Print and
Web Connect.
To change the Public user settings,
pressa or b to display the setting you
want to change. Press the setting
and press Enable or Disable.
Repeat this step until you finish
changing settings.
Setting up and changing restricted users 2
You can set up users with a password and
restrict the functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management or BRAdmin Professional 3
(Windows
You can set up to 25 restricted users.
Setting up restricted users 2
®
only). (uu Network User's Guide)
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display UserXX.
Press UserXX.
h Enter the user name by pressing the
buttons on the Touchscreen. (uu Basic
User's Guide: Entering text)
Press OK.
i Enter a four-digit user password by
pressing the buttons on the
Touchscreen.
Press OK.
i Press Stop/Exit.
7
Chapter 2
Note
Note
j To set up a restricted user, press
Enable or Disable for each operation,
as follows: Press Copy. Then press
Enable or Disable. After you have set
Copy, repeat these steps for Scan,
Direct Print, Print and
Web Connect.
k Press and repeat steps g to j to
enter each additional user and
password.
l Press Stop/Exit.
You cannot use the same name as
another user's name.
Changing user name, password or settings for restricted users 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display the existing
restricted user you want to change.
Press the user name.
h Press Change.
To change the user name, enter a new
user name by pressing the buttons on
the Touchscreen. (uu Basic User's
Guide: Entering text)
Press OK.
i To change the password, enter a new
four-digit user password by pressing the
buttons on the Touchscreen.
Press OK.
j To change a restricted user's settings,
press a or b to display the setting you
want to change. Press the setting and
then press Enable or Disable.
Repeat this step until you are finished
making changes.
k Press Stop/Exit.
You cannot use the same name as
another user's name.
Reset existing restricted users 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Setup ID.
f Enter the four-digit administrator
password by pressing the buttons on the
Touchscreen.
Press OK.
g Press a or b to display the existing
restricted user you want to reset.
Press the user name.
h Press Reset.
i Press Yes to reset the existing restricted
user.
j Press Stop/Exit.
8
Security features
2
Note
Turning Secure Function Lock on/off 2
Turning Secure Function Lock on
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Function Lock.
e Press Lock OffOn.
f Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
Turning Secure Function Lock off
a Press Public or xxxxx (where xxxxx is
the user’s name).
b Press Lock OnOff.
c Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.
9
Chapter 2
Note
Note
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user mode
a Press Public or xxxxx (where xxxxx is
the user’s name).
Press Change User.
b Press a or b to display your user name.
c Press your user name.
d Enter the registered four-digit user
password by pressing the buttons on the
Touchscreen.
Press OK.
• If the current ID is restricted for the
function you want to use,
Access Denied will appear on the LCD.
Changing to the Public mode
a Press xxxxx. (where xxxxx is the user’s
name.)
b Press Go to Public.
• After a restricted user has finished using
the machine, it will return to the Public
setting within one minute.
• If the function you want to use is restricted
for all users, Access Denied will appear
on the LCD; The machine will go back to
the ready mode and you cannot access
the function you want to use.
• If your ID has page limit restrictions set
and has already reached the maximum
number of pages, the LCD will show
Limit Exceeded when you print data.
Contact your administrator to check your
Secure Function Lock Settings.
10
Security features
2
Setting Lock 2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
While Setting Lock is On, you cannot access
the Menu button or edit the numbers you
stored in the Address Book. You can still use
the Address Book button to send E-mail
messages to previously stored numbers.
Setting up the password 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Setting Lock.
e Enter a four-digit number for the
password by pressing the buttons on the
Touchscreen.
Press OK.
f Re-enter the password when the LCD
shows Verify:.
Press OK.
g Press Stop/Exit.
11
Chapter 2
01 COPY
Setting LockSetting Lock
01.01.2012 11:00
Copy Scan
Web
Secure
Print
Direct
Print
MenuMenu
Changing your Setting Lock password 2
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Setting Lock.
e Press Set Password.
f Enter the registered four-digit password
by pressing the buttons on the
Touchscreen.
Press OK.
g Enter a four-digit number for the new
password by pressing the buttons on the
Touchscreen.
Press OK.
Turning Setting Lock on/off 2
If you enter the wrong password when
following the instructions below, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Setting Lock on
a Press Menu.
b Press a or b to display
General Setup.
Press General Setup.
c Press a or b to display Security.
Press Security.
d Press Setting Lock.
e Press Lock OffOn.
f Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
h Re-enter the password when the LCD
shows Verify:.
Press OK.
i Press Stop/Exit.
The LCD will show locks on the
Setting Lock and Menu buttons.
Turning Setting Lock off
a Press Setting Lock on the LCD.
b Enter the registered four-digit
administrator password by pressing the
buttons on the Touchscreen.
Press OK.
12
3
3
Note
Note
Using Address Book 3
Additional ways to store numbers
Setting up Groups for Broadcasting 3
If you often want to send the same scan data
to multiple E-mail addresses you can set up a
Group.
Groups are stored on a Speed Dial number.
Each Group uses up a Speed Dial location.
You can then send the E-mail to all the
numbers stored in a Group just by entering a
Speed Dial number. Press Send a E-mail,
and then press Start.
Before you can add numbers to a Group, you
need to store them as Speed Dial numbers.
You can have up to 20 small Groups, or you
can assign up to 331 numbers to one large
Group.
For a list of the options available when you
set up Group numbers, see the table on
page 15.
e Enter the Group name (up to 15
characters) by pressing the buttons on
3
the Touchscreen.
Press to choose numbers, letters or
special characters. (uu Basic User's
Guide: Entering text)
Press OK.
f Do one of the following:
Press OK to accept the displayed
Group number.
Enter a new Group number using the
buttons on the Touchscreen.
Press OK.
g To select the Registration Type and the
file type, press d or c to display
E-Mail B&W PDF,
E-Mail B&W TIFF,
E-Mail Color PDF,
E-Mail Color JPEG,
E-Mail Color XPS,
E-Mail Gray PDF,
E-Mail Gray JPEG,
E-Mail Gray XPS.
Press the option you want.
a Press (Address Book).
b Press Edit.
c Press Setup Groups (Speed Dial)
where you want to store the new Group.
The machine automatically allocates an
available Speed Dial number for the new
Group.
d Do one of the following:
Press OK to accept the displayed
Speed Dial number.
Enter a new number using the
buttons on the Touchscreen.
Press OK.
h Add Speed Dial numbers to the Group
by pressing the check box to display a
red check mark.
If you want to list the numbers in
alphabetical order, press .
Press OK.
Speed Dial numbers begin with #.
13
Chapter 3
Note
i To choose the scan resolution for the
Group number, go to the appropriate
next step as shown in the following
table.
Option selected in step g Go to step
E-Mail B&W PDF
E-Mail B&W TIFF
E-Mail Color PDF
E-Mail Color XPS
E-Mail Gray PDF
E-Mail Gray XPS
j
kE-Mail Color JPEG
lE-Mail Gray JPEG
j Select the resolution from 300 dpi,
200 dpi or 200 x 100 dpi.
If you chose E-Mail B&W PDF, go
to step m.
If you chose E-Mail B&W TIFF, go
to step n.
m Select the PDF type from PDF, PDF/A,
Secure PDF or Signed PDF that will
be used to send E-mail.
If you choose Secure PDF, the machine
will ask you to enter a four-digit password
using the numbers 0-9 before it starts
scanning.
n Press OK to confirm.
o Press Stop/Exit.
k Select the resolution from 100 dpi,
200 dpi, 300 dpi, 600 dpi or Auto.
If you chose E-Mail Color PDF,
go to step m.
If you chose E-Mail Color JPEG
or E-Mail Color XPS, go to
step n.
l Select the resolution from 100 dpi,
200 dpi, 300 dpi or Auto.
If you chose E-Mail Gray PDF, go
to step m.
If you chose E-Mail Gray JPEG or
E-Mail Gray XPS, go to step n.
14
Using Address Book
3
Note
Options for Setting Up Groups 3
The following chart shows the additional options for setting up Group numbers.
When you store numbers, the LCD instructs you to choose from the options shown in the following
steps.
Step 1
Enter
Group
Location
Speed
Dial
Step 2
Enter
Group
Name
(Name)
Press OK
Step 3
Enter
Group
Number
(1 to 20) E-Mail B&W
Step 4
Select
Registration
Type
(Dial Type)
PDF
E-Mail B&W
TIFF
E-Mail
Color PDF
E-Mail
Color JPEG
E-Mail
Color XPS
E-Mail Gray
PDF
E-Mail Gray
JPEG
E-
Mail Gray
XPS
Step 5
Add Stored
Speed Dial
Numbers to
the Group
E-mail
Address
Step 6
Select Resolution
300 dpi, 200 dpi,
200 x 100 dpi
300 dpi, 200 dpi,
200 x 100 dpi
100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto
100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto
100 dpi, 200 dpi,
300 dpi, 600 dpi,
Auto
100 dpi, 200 dpi,
300 dpi, Auto
100 dpi, 200 dpi,
300 dpi, Auto
100 dpi, 200 dpi,
300 dpi, Auto
Step 7
Select File
Type
PDF, PDF/A,
Secure PDF,
Signed PDF
-
PDF, PDF/A,
Secure PDF,
Signed PDF
-
-
PDF, PDF/A,
Secure PDF,
Signed PDF
-
-
• PDF/A is a PDF file format intended for long-term archiving. This format contains all the
necessary information to be able to reproduce the document after long-term storage.
• Secure PDF is a PDF file format that has been password-protected.
• Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of
an author by including a digital certificate within the document. If you choose Signed PDF, you
must install a certificate on your machine using Web Based Management.
Choose Signed PDF from Administrator in Web Based Management. (How to install a
certificate uu Network User's Guide)
15
Chapter 3
Note
Changing Group E-mail addresses 3
You can change a Group that has already
been stored.
Changing a Group name, Resolution or
PDF type
a Press (Address Book).
b Press Edit.
c Press Change.
d Press a or b to display the Group you
want to change.
Press the Group.
e You can change the Group settings:
If you choose Name, enter the name
(up to 15 characters) by pressing the
buttons on the Touchscreen.
Press OK.
Adding and deleting addresses in a Group
a Press (Address Book).
b Press Edit.
c Press Change.
d Press a or b to display the Group you
want to change.
Press the Group.
e Press Add/Delete.
f Press a or b to display the number you
want to add or delete.
g Press the check box of each number
you want to add to check it.
Press the check box of each number
you want to delete to uncheck it.
Press OK to confirm.
h Press OK.
i Press Stop/Exit.
If you choose Resolution, press one
of the available resolution options
displayed on the LCD.
If you choose PDF type, press one of
the available file type options
displayed on the LCD.
The LCD will display your new setting.
How to change the stored name:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press . Re-enter the character.
f When you are finished making changes
to the Group, press OK.
g Press Stop/Exit.
16
3
Deleting Group numbers 3
You can delete a Group number that has
already been stored.
a Press (Address Book).
b Press Edit.
c Press Delete.
d Press a or b to display the Group you
want to delete.
Press the check box of the Group you
want to delete to check it.
Press OK.
e When the LCD shows
Erase This Data?, do one of the
following:
To Delete the Group, press Yes.
To exit without deleting the Group,
press No.
Using Address Book
f Press Stop/Exit.
17
4
Printing reports 4
Reports 4
The following reports are available:
1 Journal Report
Prints a list of information about your last
200 outgoing E-mails.
(TX: transmit.)
2 User Settings
Prints a list of your current settings.
3 Network Config
Prints a list of your network settings.
4 Drum Dot Print
Prints the drum dot check sheet to
troubleshoot a dotted print problem.
How to print a report 4
a Press Menu.
b Press a or b to display
Print Reports.
Press Print Reports.
c Press the report you want to print.
d Press Start.
e Press Stop/Exit.
18
5
5
Making copies 5
Copy settings 5
You can change the copy settings temporarily
for the next copy.
Press Copy on the Touchscreen and then
press d or c to scroll through the copy
settings. When the setting you want is
displayed, press the button.
When you have finished changing settings,
press Start.
Stop copying 5
To stop copying, press Stop/Exit.
Improving copy quality 5
You can choose from a range of quality
settings. The default setting is Auto.
Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
Text
Suitable for documents containing mainly
text.
Photo
Better copy quality for photographs.
Graph
Suitable for copying receipts.
a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Quality.
Press Quality.
e Press Auto, Text, Photo or Graph.
f If you do not want to change additional
settings, press Start.
19
Chapter 5
Note
Enlarging or reducing the image copied 5
To enlarge or reduce the next copy follow the
instructions below:
a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display
Enlarge/Reduce.
Press Enlarge/Reduce.
e Press 100%, Enlarge, Reduce, Auto
or Custom (25-400%).
f Do one of the following:
If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio button you want.
If you chose Custom (25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
Press OK.
If you chose 100% or Auto
step g.
1
, go to
100%*
104% EXE LTR
141% A5 A4
200%
50%
70% A4 A5
78% LGL LTR
83% LGL A4
85% LTR EXE
91%FullPage
94% A4 LTR
97% LTR A4
1
Auto
Custom (25-400%)
* The factory setting is shown in Bold
with an asterisk.
1
Auto sets the machine to calculate the
reduction ratio that best fits the size of paper.
Auto is only available when using the ADF.
g If you do not want to change additional
settings, press Start.
Page Layout Options 2in1(P),
2in1(L), 2in1(ID), 4in1(P) and
4in1(L) are not available with
Enlarge/Reduce.
20
Making copies
5
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
1
2
Duplex (2-sided) Copying 5
If you want to use the automatic duplex copy
feature, load your document in the ADF.
If you get an Out of Memory message while
you are making duplex copies, try installing
extra memory. (See Installing extra memory
uu page 35.)
You must choose a 2-sided copy layout from
the following options before you can start
duplex copying. The layout of your document
determines which 2-sided copy layout you
should choose.
Portrait
2sidei2side
1
2
1sidei2side Long Edge Flip
1
2
2sidei1side Short Edge Flip
Landscape
2sidei2side
1
1
2
1sidei2side Long Edge Flip
2sidei1side Long Edge Flip
2
1sidei2side Short Edge Flip
2sidei1side Long Edge Flip
2sidei1side Short Edge Flip
1
1sidei2side Short Edge Flip
2
1
2
a Press Copy.
b Load your document.
c Enter the number of copies you want.
21
Chapter 5
Note
d Press d or c to display Duplex Copy.
Press Duplex Copy.
e Press d or c to display the following
layout options:
2side2side,
1side2side LongEdgeFlip,
2side1side LongEdgeFlip,
1side2side ShortEdgeFlip,
2side1side ShortEdgeFlip,
Off
Press the option you want.
f If you do not want to change additional
settings, press Start.
Tray selection 5
You can temporarily change the Tray Use
option for the next copy.
a Press Copy.
b Load your document.
Adjusting Brightness and Contrast 5
Brightness 5
Adjust the copy brightness to make copies
darker or lighter.
a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Brightness.
Press Brightness.
e Press d to make a darker copy or press
c to make a lighter copy.
Press OK.
f If you do not want to change additional
settings, press Start.
Contrast 5
c Enter the number of copies you want.
d Press d or c to display Tray Use.
Press Tray Use.
e Press MP>T1, MP>T1>T2
T1>T2>MP
Tray#2 Only
1
T2 and Tray#2 Only appears only if Tray 2
is installed.
1
, Tray#1 Only,
1
or MP Only.
1
, T1>MP,
f If you do not want to change additional
settings, press Start.
To change the default setting for Tray Use
uu Basic User's Guide: Tray Use in Copy
mode
Adjust the contrast to help an image look
sharper and more vivid.
a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Contrast.
Press Contrast.
e Press d to decrease the contrast or
press c to increase the contrast.
Press OK.
f If you do not want to change additional
settings, press Start.
22
Making copies
5
Important
Sorting copies 5
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a Press Copy.
b Load your document.
c Enter the number of copies you want.
d Press d or c to display Stack/Sort.
Press Stack/Sort.
e Press Sort.
f If you do not want to change additional
settings, press Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
to step g.
Making N in 1 copies (page layout) 5
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page. If you want to copy
both sides of an ID card onto one page, see
2 in 1 ID Copy uu page 25.
• Please make sure the paper size is set to
A4, Letter, Legal or Folio.
• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
•(P) means Portrait and (L) means
Landscape.
a Press Copy.
b Load your document.
c Enter the number of copies you want.
g After the machine scans the page, press
Yes to scan the next page.
h Put the next page on the scanner glass.
Press Start.
Repeat steps g and h for each page of
the document.
i After all the pages have been scanned,
press No in step g to finish.
d Press d or c to display Page Layout.
Press Page Layout.
e Press d or c to display Off(1in1),
2in1(P), 2in1(L), 2in1(ID)
4in1(P) or 4in1(L).
Press the button you want.
1
For details about 2in1(ID), see 2 in 1 ID
Copy uu page 25.
1
,
f If you do not want to change additional
settings, press Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
to step g.
23
Chapter 5
g After the machine scans the page, press
Yes to scan the next page.
h Put the next page on the scanner glass.
Press Start.
Repeat steps g and h for each page of
the document.
i After all the pages have been scanned,
press No in step g to finish.
If you are copying from the ADF: 5
Insert your document face up in the direction
shown below:
2in1(P)
2in1(L)
4in1(P)
If you are copying from the scanner glass: 5
Place your document face down in the
direction shown below:
2in1(P)
2in1(L)
4in1(P)
4in1(L)
4in1(L)
24
Making copies
5
Note
Note
1
2 in 1 ID Copy 5
You can copy both sides of your identification
card onto one page, keeping the original card
size.
You can copy an identification card to the
extent permitted under applicable laws.
(uu Product Safety Guide: Unlawful use
of copying equipment (MFC and DCP
only))
a Press Copy.
b Place your identification card face down
at the left corner of the scanner glass.
g Turn over your identification card and
place it on the left side of the scanner
glass.
h Press Start. The machine scans the
other side of the card and prints the
page.
When 2 in 1 ID Copy is chosen, the
machine sets the quality to Photo and the
contrast to +2.
1 4 mm or greater (top, left)
Even if a document is placed in the
ADF, the machine scans the data
from the scanner glass when in this
mode.
c Enter the number of copies you want.
d Press d or c to display Page Layout.
Press Page Layout.
e Press d or c to display 2in1(ID).
Press 2in1(ID).
f Press Start.
After the machine scans the first side of
the card, the LCD will display Turn
over the ID Card Then Press
Start.
25
Chapter 5
Setting your changes as the new default 5
You can save the copy settings for Quality,
Brightness and Contrast you use most
often by setting them as the default. These
settings will stay until you change them again.
a Press Copy.
b Press d or c to choose the setting you
want to change, and then press the new
option.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
d or c to display Set New Default.
Press Set New Default.
d Press Yes.
e Press Stop/Exit.
Restoring all copy settings to the factory settings 5
You can restore all the copy settings you
have changed to the factory settings. These
settings will stay until you change them again.
Setting your favourites 5
You can store the copy settings that you use
most often by setting them as a favourite. You
can set up to three favourites.
a Press Copy.
b Choose the copy option and settings
you want to store.
c Press d or c to display
Favorite Settings.
Press Favorite Settings.
d Press Store.
e Press the location where you want to
store your setting Favorite:1,
Favorite:2 or Favorite:3.
f Do one of the following:
If you want to rename your setting,
press to delete characters. Then
enter the new name (up to 12
characters). Press OK.
If you do not want to rename your
setting, press OK.
g Press Stop/Exit.
a Press Copy.
b Press d or c to display
Factory Reset.
Press Factory Reset.
c Press Yes.
d Press Stop/Exit.
26
Retrieving your favourite setting 5
When you are ready to use one of your
favourite set of settings, you can recall it.
a Press Copy.
b Press Favorite.
c Press the favourite setting you want to
retrieve.
d Press Start.
5
Rename your favourite setting 5
After you have stored your favourite setting,
you can rename it.
a Press Copy.
b Press d or c to display
Favorite Settings.
Press Favorite Settings.
c Press Rename.
d Press the favourite setting you want to
rename.
e Enter the new name (up to 12
characters).
f Press OK.
g Press Stop/Exit.
Making copies
27
WARNING
Important
Routine maintenance A
A
Cleaning and checking the machine
Clean the outside and inside of the machine
regularly with a dry, lint-free cloth. When you
replace the toner cartridge or the drum unit,
make sure that you clean the inside of the
machine. If printed pages are stained with
toner, clean the inside of the machine with a
dry, lint-free cloth.
• DO NOT put a toner cartridge or a toner
cartridge and drum unit assembly into a
fire. It could explode, resulting in
injuries.
• DO NOT use flammable substances,
any type of spray, or an organic
solvent/liquid containing alcohol or
ammonia to clean the inside or outside
of the product. Doing so could cause a
fire or electrical shock. Instead, use only
a dry, lint-free cloth.
A
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the surface of the machine.
(uu Product Safety Guide: General
precautions)
28
Routine maintenance
A
Checking the Page Counters A
You can see the machine’s Page Counters
for copies, printed pages, reports and lists or
a summary total.
a Press Menu.
b Press a or b to display
Machine Info..
Press Machine Info..
c Press Page Counter.
The LCD shows number of pages for
Total, List, Copy or Print.
d Press Stop/Exit.
Checking the remaining life of parts A
You can see the machine’s parts life on the
LCD.
a Press Menu.
b Press a or b to display
Machine Info..
Press Machine Info..
c Press Parts Life.
d Press a or b to see the approximate
remaining parts life of the Drum, Fuser,
Laser, PF Kit MP, PF Kit 1 and PF
Kit 2
1
1
.
When Tray 2 is installed.
e Press Stop/Exit.
29
Replacing periodic maintenance parts A
The periodic maintenance parts will need to
be replaced regularly to maintain the print
quality. The parts listed below will have to be
replaced after printing approximately 50,000
1
pages
for PF Kit 1, PF Kit 2
Please call Brother Customer Service when
the following messages appear on the LCD.
for PF Kit MP and 100,000 pages1
2
, Fuser and Laser.
LCD message Description
Replace Parts
Fuser Unit
Replace Parts
Laser Unit
Replace Parts
PF Kit 1
Replace Parts
PF Kit 2
Replace Parts
PF Kit MP
2
Replace the fuser unit.
Replace the laser unit.
Replace the paper feeding
kit for the paper tray.
Replace the paper feeding
kit for the lower tray
(option).
Replace the paper feeding
kit for the multi-purpose
tray.
1
A4 or Letter size single-sided pages.
2
When Tray 2 is installed.
30
A
Packing and shipping
WARNING
Note
FRONT
1
the machine A
This machine is heavy and weighs more
than 17.5 kg. To prevent possible injuries at
least two people should lift the machine. Be
careful not to pinch your fingers when you
put the machine down.
Routine maintenance
If for any reason you must ship your
machine, carefully repack the machine in
the original packaging to avoid any
damage during transit. The machine
should be adequately insured with the
carrier.
a Leave the machine turned on for at least
10 minutes to cool down.
b After the machine has cooled down, turn
off the machine.
c Disconnect all the cables, and then
unplug the power cord from the
electrical socket.
d Put the packing material (1) into the
carton.
If you use a Lower Tray, DO NOT carry the
machine with the Lower Tray as you may
be injured or cause damage to the machine
because it is not attached to the Lower
Tray.
31
e Wrap the machine in a plastic bag, then
FRONT
1
2
3
RIGHT
LEFT
put it on the bottom packing material (1).
f Put the packing material piece (2)
marked “RIGHT” on the right of the
machine. Put the packing material piece
(3) marked “LEFT” on the left of the
machine. Put the AC power cord and
printed materials in the original carton
as shown in the illustration.
32
g Close the carton and tape it shut.
A
h <If you have a Lower Tray>
Repack the lower tray as shown in the
illustration.
Routine maintenance
33
B
WARNING
Note
Note
Options B
Optional paper tray (LT-5400)
An optional lower tray can be installed, and it
2
can hold up to 500 sheets of 80 g/m
When an optional tray is installed, the
machine can hold up to 1050 sheets of plain
paper.
For setup, see the Instructions that we have
supplied with the lower tray unit.
If you use a Lower Tray, DO NOT carry the
machine with the Lower Tray as you may
be injured or cause damage to the machine
because it is not attached to the Lower
Tray.
paper.
Memory board B
B
DCP-8250DN has 128 MB of standard
memory. The machine has one slot for
optional memory expansion. You can
increase the memory up to a maximum of
384 MB by installing one SO-DIMM (Small
Outline Dual In-line Memory Module).
SO-DIMM Types B
You can install the following SO-DIMMs:
256 MB Kingston KTH-LJ2015/256
256 MB Transcend TS256MHP423A
• For more information, visit the Kingston
Technology website at
http://www.kingston.com/
• For more information, visit the Transcend
website at http://www.transcend.com.tw/
In general, the SO-DIMM must have the
following specifications:
Type 144-pin and 16-bit output
CAS latency 4
Clock
frequency
Capacity 256 MB
Height 30.0 mm
DRAM type DDR2 SDRAM
267 MHz (533 Mb/S/Pin) or
more
.
.
34
• There might be some SO-DIMMs that will
not work with the machine.
• For more information, call the dealer you
bought the machine from or Brother
Customer Service.
Options
B
Note
Important
1
12
Installing extra memory B
a Turn off the machine’s power switch.
b Disconnect the interface cable from the
machine, and then unplug the power
cord from the electrical socket.
Be sure to turn off the machine’s power
switch before you install or remove the
SO-DIMM.
c Remove the plastic SO-DIMM
cover (1).
e Hold the SO-DIMM by the edges and
align the notches in the SO-DIMM with
the protrusions in the slot. Insert the
SO-DIMM diagonally (1), then tilt it
toward the interface board until it clicks
into place (2).
d Unpack the SO-DIMM and hold it by its
To prevent damage to the machine from
static electricity, DO NOT touch the
memory chips or the board surface.
edges.
f Put the plastic SO-DIMM cover (1) back
on.
1
35
g Plug the machine’s power cord back into
Note
the electrical socket first, and then
connect the interface cable.
h Turn on the machine’s power switch.
To make sure that you have installed the
SO-DIMM correctly, you can print the User
Settings List that shows the current RAM
SIZE. (See How to print a report
uu page 18.)
36
C
Glossary C
C
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Cancel Job
Cancels a programmed print job and
clears it from the machine’s memory.
Contrast
Setting to compensate for dark or light
documents, by making copies of dark
documents lighter and light documents
darker.
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying
photographs.
Resolution
The number of vertical and horizontal lines
per inch.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Search
An electronic, alphabetical listing of stored
Speed Dial, Group numbers and LDAP.
Speed Dial
A pre-programmed number for easy
dialling.
Temporary settings
You can choose certain copy options
without changing the default settings.
User Settings List
A printed report that shows the current
settings of the machine.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Menu mode
Programming mode for changing your
machine’s settings.
OCR (optical character recognition)
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
37
D
Index
A
Apple Macintosh
See Software User's Guide.
B
Broadcasting
setting up Groups for
............................13
C
ControlCenter2 (for Macintosh)
See Software User's Guide.
ControlCenter4 (for Windows
See Software User's Guide.
Copy
2 in 1 ID Copy
brightness
button
....................................................19
contrast
Enlarge/Reduce
N in 1 (page layout)
quality
....................................................19
sort
........................................................23
temporary settings
using scanner glass
.......................................25
.............................................22
.................................................22
....................................20
...............................23
................................19
..............................23
®
)
D
Daylight Saving Time .................................1
Deep Sleep mode
Drum unit
checking (remaining life)
Duplex copy
......................................3
.......................29
.............................................21
E
Enlarge/Reduce .......................................20
G
Group dial
setting up Groups for broadcasting
Groups for broadcasting
.......................... 13
.......13
L
LCD (liquid crystal display)
backlight brightness
................................ 4
M
Machine information
checking remaining life of parts
page counts
Macintosh
See Software User's Guide.
Maintenance, routine
checking the remaining life of parts
Memory
adding DIMM (option)
installing
storage
.......................................... 29
............................... 28
........................... 34
............................................ 35
................................................... 1
............ 29
...... 29
N
N in 1 (page layout) ................................. 23
Network
printing
See Network User's Guide.
scanning
See Software User's Guide.
Nuance™ PaperPort™ 12SE
See Software User's Guide. See also Help
in the Nuance™ PaperPort™ 12SE
application to access How-to-Guides.
P
Page layout (N in 1) ................................. 23
Power down mode
Power failure
Presto! PageManager
See Software User's Guide. See also Help
in the Presto! PageManager application.
Print
reports
Printing
See Software User's Guide.
.................................................. 18
..................................... 3
............................................. 1
38
Q
Quality
copying
Quiet mode
.................................................19
................................................4
R
Reducing
copies
...................................................20
Reports
Restricted users
....................................................18
how to print
Journal Report
Network Configuration
User Settings
...........................................18
......................................18
..........................18
........................................18
.........................................7
S
Scanning
See Software User's Guide.
Security
Secure function lock
administrator password
Public user mode
restricted users
Setting lock
Sleep mode
Sort
..........................................................23
................................................2
....................................7
...........................................11
........................6
.................................7
D
T
Temporary copy settings ..........................19
Toner Save
................................................2
W
Windows
See Software User's Guide.
®
39
Visit us on the World Wide Web
http://www.brother.com/
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
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