Not all models are available in all countries.
For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s
guide, please read ‘MFC-xxxx’ as ‘DCP-xxxx’.
Version 0
UK
Applicable models
CAUTION
Note
This User’s Guide applies to the following models.
5-line LCD models: DCP-8110D/8110DN/8155DN/MFC-8510DN/8520DN/8910DW
Touchscreen models: DCP-8250DN/MFC-8950DW(T)
Definitions of notes
We use the following icons throughout this User’s Guide:
CAUTION
may result in minor or moderate injuries.
Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.
indicates a potentially hazardous situation which, if not avoided,
Compilation and publication notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained
herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.
This product is approved for use in the country of purchase only. Do not use this product outside the
country of purchase as it may violate the wireless telecommunication and power regulations of that
country.
In this manual, the LCD messages of the MFC-8510DN or MFC-8520DN are used unless specified.
Windows
Edition and Windows
Windows Server
Edition, Windows Server
Windows Server
R2.
®
XP in this document represents Windows® XP Professional, Windows® XP Professional x64
®
XP Home Edition.
®
2003 in this document represents Windows Server® 2003, Windows Server® 2003 x64
®
2003 R2 and Windows Server® 2003 R2 x64 Edition.
®
2008 in this document represents Windows Server® 2008 and Windows Server® 2008
i
Table of Contents
Section IMachine operation keys
1Using the control panel2
Using the printer keys................................................................................................................................2
Printer Emulation Support ...................................................................................................................4
Printing the Internal Font List...............................................................................................................6
Printing the Print Configuration List.....................................................................................................7
Test Print.............................................................................................................................................8
Support ....................................................................................................................................................34
Status Monitor..........................................................................................................................................46
Monitoring the machine’s status........................................................................................................47
®
3™ language emulation) ....................................38
3Scanning48
Scanning a document using the TWAIN driver........................................................................................48
Scanning a document into the PC .....................................................................................................48
Pre-Scanning to crop a portion you want to scan..............................................................................50
Settings in the Scanner Setup dialog box..........................................................................................51
Scanning a document using the WIA driver.............................................................................................56
Launching the BRAdmin utility...........................................................................................................84
Support tab ..............................................................................................................................................85
Opening ControlCenter Help .............................................................................................................85
Using Brother Solutions Center.........................................................................................................85
Accessing the Brother CreativeCenter ..............................................................................................85
Using ControlCenter4 in Advanced Mode ...............................................................................................86
ControlCenter4 Features for Advanced Mode users .........................................................................87
Launching the BRAdmin utility...........................................................................................................97
Support tab ..............................................................................................................................................98
Opening ControlCenter Help .............................................................................................................98
Using Brother Solutions Center.........................................................................................................98
Accessing the Brother CreativeCenter ..............................................................................................98
Address Book ........................................................................................................................................112
Brother Address Book .....................................................................................................................113
Setting up a member in the Address Book......................................................................................113
Setting up a group for broadcasting ................................................................................................114
Editing member information.............................................................................................................115
Deleting a member or group............................................................................................................115
Exporting the Address Book............................................................................................................116
Importing to the Address Book ........................................................................................................117
3™ language emulation) .................................149
v
Status Monitor........................................................................................................................................154
Updating the machine’s status ........................................................................................................154
Hiding or showing the window.........................................................................................................155
Quitting the window .........................................................................................................................155
Web Based Management (Network Connection Only)....................................................................155
Sending a fax (For MFC models)...........................................................................................................156
Using the Addresses panel..............................................................................................................160
9Scanning162
Scanning a document using the TWAIN driver......................................................................................162
Scanning an image into your Macintosh..........................................................................................163
Scanning a duplex document
(For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)) .........164
Pre-Scanning an image...................................................................................................................165
Settings in the Scanner window ......................................................................................................166
Scanning a document using the ICA driver (Mac OS X 10.6.x or greater) ............................................169
Choosing your machine from Print & Fax or Print & Scan...............................................................174
Using Presto! PageManager..................................................................................................................175
Features ..........................................................................................................................................175
System requirements for Presto! PageManager .............................................................................175
NewSoft Technical Support .............................................................................................................176
10ControlCenter2178
Using ControlCenter2............................................................................................................................178
Turning the AutoLoad feature off.....................................................................................................179
You can access the following features from your machine’s control panel.
Job Cancel1
To cancel the current print job, press Stop/Exit. You can clear the data that is left in the machine’s memory
by pressing Stop/Exit.
Secure Print Key1
Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.
For 5-line LCD models1
a Press Secure Print.
If the LCD displays No Data Stored, there is no secured data in the memory.
b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.
d To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.
Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete. Press OK.
2
Using the control panel
1
For Touchscreen models1
a Press Secure Print.
b Press a or b to display the user name. Press the user name.
The LCD displays the secured job list for that name.
c Press a or b to display the job. Press the print job.
Enter the four-digit password and press OK.
d To print the data, press Print.
To delete the secured data, press Delete.
e Enter the number of copies you want. Press OK.
f Press Start.
The machine prints the data.
3
Using the control panel
1
Printer Emulation Support1
Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.
HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your machine to run at its best with those applications.
BR-Script3 Mode
®
BR-Script is an original Brother page description language and a PostScript
®
interpreter. This machine supports PostScript
3™. The BR-Script interpreter of this machine allows you
to control text and graphics on the page.
For technical information about PostScript
• Adobe Systems Incorporated. PostScript
®
commands, see the following manuals:
®
Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript
®
Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
• Adobe Systems Incorporated. PostScript
®
Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
®
EPSON FX-850 and IBM
Proprinter XL Mode
language emulation
The EPSON FX-850 and IBM Proprinter XL modes are the emulation modes that this printer supports to
meet the industry-standard for dot matrix printers. Some applications support these dot matrix printer
emulations. Use these emulation modes so your printer will work well when printing from those types of
applications.
4
Using the control panel
1
Note
Setting the Emulation mode1
For 5-line LCD models1
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Emulation. Press OK.
d Press a or b to choose Auto(EPSON), Auto(IBM), HP LaserJet, BR-Script 3, Epson FX-850
or IBM Proprinter. Press OK.
e Press Stop/Exit.
For Touchscreen models1
a Press Menu.
b Press Printer.
c Press a or b to display Emulation. Press Emulation.
d Press to choose Auto (EPSON), Auto (IBM), HP LaserJet, BR-Script 3, Epson FX-850 or
IBM Proprinter.
e Press Stop/Exit.
We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.
5
Using the control panel
1
Printing the Internal Font List1
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.
For 5-line LCD models1
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Print Options. Press OK.
d Press a or b to choose Internal Font. Press OK.
e Press a or b to choose HP LaserJet or BR-Script 3. Press OK.
f Press Start. The machine prints the list.
g Press Stop/Exit.
For Touchscreen models
a Press Menu.
b Press Printer.
c Press a or b to display Print Options. Press Print Options.
d Press Internal Font.
e Press to choose HP LaserJet or BR-Script 3.
f Press Start. The machine prints the list.
g Press Stop/Exit.
1
6
Using the control panel
1
Printing the Print Configuration List1
You can print a list of current printer settings.
For 5-line LCD models1
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Print Options. Press OK.
d Press a or b to choose Configuration. Press OK.
e Press Start. The machine prints the settings.
f Press Stop/Exit.
For Touchscreen models
a Press Menu.
b Press Printer.
c Press a or b to display Print Options. Press Print Options.
d Press Configuration.
e Press Start. The machine prints the settings.
f Press Stop/Exit.
1
7
Using the control panel
1
Note
Test Print1
If you are having problems with print quality, you can do a test print.
For 5-line LCD models1
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Print Options. Press OK.
d Press a or b to choose Test Print. Press OK.
e Press Start.
f Press Stop/Exit.
For Touchscreen models
a Press Menu.
b Press Printer.
c Press a or b to display Print Options. Press Print Options.
d Press Test Print.
e Press Start.
f Press Stop/Exit.
If the problem appears on the printout: uu Basic User's Guide: Improving the print quality.
1
8
Using the control panel
1
Duplex (two-sided) Print1
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.
For 5-line LCD models1
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Duplex. Press OK.
d Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.
e Press Stop/Exit.
For Touchscreen models1
a Press Menu.
b Press Printer.
c Press a or b to display Duplex. Press Duplex.
d Press to choose Off, Long Edge or Short Edge.
e Press Stop/Exit.
9
Using the control panel
1
Auto Continue1
If this setting is enabled the machine will automatically clear a paper size error, and will use any compatible
paper from other paper trays.
For 5-line LCD models1
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Auto Continue. Press OK.
d Press a or b to choose On or Off. Press OK.
e Press Stop/Exit.
For Touchscreen models1
a Press Menu.
b Press Printer.
c Press a or b to display Auto Continue. Press Auto Continue.
d Press to choose On or Off.
e Press Stop/Exit.
10
Using the control panel
1
Restoring default printer settings1
You can return the machine’s printer settings to the factory settings.
This will not reset the network settings. To reset the machine’s network settings to the factory settings:
uu Network User's Guide.
For 5-line LCD models
a Press Menu.
b Press a or b to choose Printer. Press OK.
c Press a or b to choose Reset Printer. Press OK.
d To restore the default settings, press 1 to choose 1.Reset.
To exit without making a change, press 2 to choose 2.Exit.
e Press Stop/Exit.
For Touchscreen models1
a Press Menu.
b Press Printer.
c Press a or b to display Reset Printer. Press Reset Printer.
d To restore the default settings, press Yes.
To exit without making a change, press No.
e Press Stop/Exit.
1
Using the scan keys1
You can use (SCAN) on the control panel or Scan on the touchscreen to scan documents into your
word processing, graphics or E-mail applications or a folder on your computer.
• The screens in this section are from Windows®XP. Screens on your PC may vary depending on your
operating system.
• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may
need to configure the firewall settings. If you are using the Windows
Suite from the installer CD-ROM, the necessary Firewall settings have already been made. If you did not
install from the installer CD-ROM, see Firewall settings (For Network users) uu page 125 to configure
your Windows
your software or contact the software manufacturer.
Printing2
®
Firewall and you installed MFL-Pro
®
Firewall. If you are using any other personal Firewall software, see the User’s Guide for
Using the Brother printer driver2
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the installer CD-ROM we have supplied. Install the drivers by following the Quick
Setup Guide. The latest printer drivers can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com/
13
Printing
2
Note
Note
Printing a document2
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (For information about the Paper Tray and
Recommended paper: uu Basic User's Guide)
a From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX* as your printer
driver from the Print or Print Settings menu in your software application, and then click OK to begin
printing.
*(Where XXXX is your model name.)
(Macintosh) See Features in the printer driver (Macintosh) uu page 136.
b Your computer sends the data to the machine and the Data LED will blink.
c When the machine finishes printing all the data, the Data LED finishes blinking.
You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.
14
Printing
2
Duplex (two-sided) printing2
The supplied printer driver supports duplex printing.
Guidelines for printing on both sides of the paper2
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam: uu Basic User's Guide: Error and maintenance messages. If you have a print
quality problem: uu Basic User's Guide: Improving the print quality.
Automatic duplex printing2
Use A4 size paper when you use the automatic duplex printing function.
Make sure that the back cover is closed.
If paper is curled, straighten it and then put it back in the paper tray.
Use regular paper or thin paper. DO NOT use bond paper.
Manual duplex printing2
The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
Simultaneous scanning, printing and faxing2
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during the computer printing. However, when
the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then
continues printing when copying or fax receiving has finished.
15
Printing
2
Note
Printer driver settings2
(Macintosh) See Printing and Faxing uu page 136.
You can change the following printer settings when you print from your computer:
Paper Size
Orientation
Copies
Media Type
Resolution
Print Settings
Multiple Page
Duplex / Booklet
Paper Source
Scaling
1
2
Reverse Print
Use Watermark
Header-Footer Print
1
1
Toner Save Mode
Secure Print
Administrator
User Authentication
Macro
1
1
1
Density Adjustment
Improve Print Output
Skip Blank Page
Print Profiles
1
These settings are not available with the BR-Script3 printer driver for Windows®.
2
Manual duplex printing / Manual booklet printing are not available with the BR-Script3 printer driver for Windows®.
1
1
The following pages provide an overview of the printer driver settings. For more information, see the Help text
in the printer driver.
16
Printing
2
Note
Accessing the printer driver settings2
a (For Windows
®
XP and Windows Server®)
Click Start, and then Printers and Faxes.
®
(For Windows Vista
)
Click the button, Control Panel, Hardware and Sound, and then Printers.
(For Windows
®
7)
Click the button, and then click Devices and Printers.
b (For Windows
®
XP, Windows Vista® and Windows Server®)
Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select
Properties. The printer properties dialog box appears.
®
(For Windows
7)
Right-click the Brother MFC-XXXX Printer icon (where XXXX is your model name) and select
Printer properties. The printer properties dialog box appears.
c (For Windows
®
XP, Windows Vista® and Windows Server®)
Choose the General tab and then click Printing Preferences....
The printer driver dialog appears.
®
(For Windows
7)
Choose the General tab and then click Preferences....
The printer driver dialog appears.
• To configure the tray settings, choose the Accessories tab.
• To change the printer port, choose the Ports tab.
17
Printing
2
(1)
(2)
(3)
(4)
Basic tab2
You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.
a Choose Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1).
b Choose Multiple Page and Duplex / Booklet (2).
c Choose Paper Source (3).
d Confirm your current settings in the window (4).
e Click OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
Paper Size2
From the drop-down box choose the Paper Size you are using.
18
Printing
2
Orientation2
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Portrait (Vertical)Landscape (Horizontal)
Copies2
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.
19
Printing
2
Note
Media Type2
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Envelopes
Env. Thick
Env. Thin
Recycled Paper
Label
• When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier
weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose
Bond Paper.
• When printing on envelopes choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env. Thin. For more information: uu Basic User's Guide.
20
Printing
2
Note
Resolution2
You can choose the resolution as follows.
300 dpi
600 dpi
HQ 1200
1200 dpi
The print speed will change depending on what print quality setting you choose. Higher print quality takes
longer to print, while lower print quality takes less time to print.
Print Settings2
You can change the print settings as follows:
Graphics
This is the best mode for printing documents that contain graphics.
Text
This is the best mode for printing text documents.
Manual
You can change the settings manually by choosing Manual and clicking the Manual Settings... button.
You can set brightness, contrast and other settings.
Multiple Page2
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
Page Order
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line
When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a
solid border, dashed border or no border around each page on the sheet.
Print cut-out line
When 1 in NxN pages option is selected, the Print cut-out line option can be selected. This option allows
you to print a faint cut-out line around the printable area.
21
Printing
2
Duplex (two-sided)/ Booklet2
When you want to print a booklet or do duplex printing, use this function.
None
Disable duplex printing.
Duplex / Duplex (Manual)
When you want to do duplex printing, use these options.
• Duplex
The machine prints on both sides of the paper automatically.
• Duplex (Manual)
The machine prints all the even-numbered pages first. Then the printer driver will stop and show the
instructions required to re-insert the paper. When you click OK the odd-numbered pages will be printed.
When you choose Duplex or Duplex (Manual), the Duplex Settings... button becomes available to
select. You can set the following settings in the Duplex Settings dialog box.
• Duplex Type
There are four types of duplex binding directions available for each orientation.
• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.
Booklet / Booklet (Manual)
Use this option to print a document in booklet format using duplex printing; it will arrange the document
according to the correct page numbers and allows you to fold at the centre of the print output without
having to change the order of the pages.
• Booklet
The machine prints on both sides of the paper automatically.
• Booklet (Manual)
The machine prints all the even-numbered sides first. Then the printer driver will stop and show the
instructions required to re-insert the paper. When you click OK the odd-numbered sides will be printed.
22
Printing
2
When you choose Booklet or Booklet (Manual), the Duplex Settings... button becomes available to
select. You can set the following settings in the Duplex Settings dialog box.
• Duplex Type
There are two types of duplex binding directions available for each orientation.
• Booklet Printing Method
When Divide into Sets is selected:
This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you
to fold at the center of the smaller individual booklet sets without having to change the order of the page
number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option
can help when folding the printed booklet that has a large number of pages.
• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.
Paper Source 2
You can choose Auto Select, Tray1, Tray212, MP Tray or Manual and specify separate trays for printing
the first page and for printing from the second page onwards.
1
Available if the optional tray is installed.
2
Tray2 is standard on MFC-8950DWT.
23
Printing
2
Advanced tab2
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Change the tab settings by clicking one of the following selections:
Scaling (1)
Reverse Print (2)
Use Watermark (3)
Header-Footer Print (4)
Toner Save Mode (5)
Secure Print (6)
Administrator (7)
User Authentication (8)
Other Print Options (9)
(9)
24
Printing
2
Scaling2
You can change the print image scaling.
Reverse Print2
Check Reverse Print to reverse the data flip it upside down.
Use Watermark2
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
button.
25
Printing
2
Watermark Settings2
Transparent2
Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.
In Outline Text2
Check In Outline Text if you only want to print an outline of the watermark. It is only available when you
choose a text watermark.
26
Printing
2
Custom Settings2
You can choose which watermark to print on the first page or on the other pages.
Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in
Watermark Style.
You can change the additional watermark’s size and position on the page by selecting the watermark, and
clicking the Settings... button.
Title
Enter a suitable title into the field.
Text
Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Darkness.
Bitmap
Enter the file name and location of your bitmap image in the File box, or click Browse to search for the
file. You can also set the scaling size of the image.
Position
Use this setting if you want to control the position of the watermark on the page.
27
Printing
2
Note
Header-Footer Print2
When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Settings, you can customize the
information.
ID Print
If you select Login User Name, your PC login user name will be printed. If you select Custom and enter
the text in the Custom edit box, the text you entered will be printed.
Toner Save Mode2
You can conserve toner use with this feature. When you set Toner Save Mode to On, prints appears lighter.
The default setting is Off.
• We do not recommend Toner Save Mode for printing photo or greyscale images.
• Toner Save Mode is not available for HQ 1200 and 1200 dpi resolutions.
Secure Print2
Secure documents are documents that are password protected when they are sent to the machine. Only the
people who know the password will be able to print them. Since the documents are secured at the machine,
you must enter the password using the control panel of the machine to print them.
To send a secured document:
a Click Settings... from Secure Print and check Secure Print.
b Enter your password and click OK.
c You must print the secured documents from the control panel of the machine. (See Secure Print Key
uu page 2.)
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Print Key
uu page 2.)
28
Printing
2
Note
Administrator2
Administrators have the authority to limit access to functions such as scaling and watermark.
Password
Enter the password into this box.
Click Set Password... to change the password.
Copies Lock
Lock the copy pages selection to prevent multiple copy printing.
Multiple Page & Scaling Lock
Lock the scaling setting and multiple page setting to prevent changes being made.
Watermark Lock
Lock the current settings of the Watermark option to prevent changes being made.
Header-Footer Print Lock
Lock the current settings of the Header-Footer Print option to prevent changes being made.
29
Printing
2
Note
Note
User Authentication (For network models)2
If you are restricted from PC Print by the Secure Function Lock 2.0 feature, you need to set your ID and PIN
in the User Authentication Settings dialog. Click Settings of User Authentication and select
Use ID Name/PIN.
If you want to enter your ID and PIN each time you print, select Enter ID Name/PIN for each print job.
If you want to remember the ID Name/PIN, enter your ID and PIN.
If your PC login name is registered to Secure Function Lock 2.0, you can select Use PC Login Name instead
of entering your ID and PIN.
For more information about Secure Function Lock 2.0: uu Network User's Guide.
• When you use the machine through a network you can see the information of your ID such as the status
of restricted features and the number of remaining pages you are allowed to print by clicking the Check Print Status. The Authentication result dialog will appear.
• When you use the machine through a network, you can make the Authentication result dialog appear
each time you print by checking the Show print status before printing.
Other Print Options2
You can set the following in Printer Function:
Macro
Density Adjustment
Improve Print Output
Skip Blank Page
Macro2
You can save a page of a document as a macro to machine’s memory. You can also execute the saved macro
(you can use the saved macro as an overlay on any documents). This will save time and increase print speed
for often used information such as forms, company logos, letterhead formats or invoices.
If the machine is powered off, all data will be deleted.
Density Adjustment2
Increase or decrease the print density.
30
Printing
2
Note
Note
Note
Note
Improve Print Output2
This feature allows you to improve a print quality problem.
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you
change the printer driver setting in Media Type to the thin setting.
This operation will decrease the temperature of the machine's fusing process.
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide
enough improvement, change the printer driver setting in Media Type to a thick setting.
This operation will increase the temperature of the machine's fusing process.
Reduce Ghosting
If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper.
Do not use this setting if the ambient humidity is below 30% or ghosting may increase.
This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small
quantity to make sure that the paper is suitable.
Skip Blank Page2
If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from
printing.
This option does not work when you choose the following options:
• Use Watermark
• Header-Footer Print
• Nin1 or 1 in NxN pages in Multiple Page
• Duplex (Manual), Booklet, Booklet (Manual) or Duplex with Binding Offset in Duplex / Booklet
31
Printing
2
Print Profiles tab2
Print Profiles are editable presets designed to give you quick access to frequently used printing
configurations.
5
1
2
4
Print profile list box (1)
Delete Profile(2)
Always show Print Profiles tab first.(3)
Add Profile(4)
Current print profile view(5)
3
a Choose your profile from the print profile list box.
b If you want to display the Print Profiles tab at the front of the window from the next time you print, check
Always show Print Profiles tab first..
c Click OK to apply your chosen profile.
32
Printing
2
Add Profile2
The Add Profile dialog appears by clicking Add Profile. You can add 20 new profiles with your preferred
settings.
a Enter the desired title in Name.
b Choose an icon you want to use from the Icon list, then click OK.
c The current settings shown on the left side of the printer driver window will be saved.
Delete Profile2
The Delete Profile dialog appears by clicking Delete Profile. You can delete any of the profiles you have
added.
a Choose your profile from the print profile list box.
b Click Delete Profile.
c Choose a profile you want to delete and click Delete.
d Click OK.
e The selected profile will be deleted.
33
Printing
2
Support2
Click Support... in the Printing Preferences dialog box.
1
2
3
4
5
6
7
Brother Solutions Center (1)
The Brother Solutions Center (http://solutions.brother.com/
) is a website offering information about your
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for
using your machine.
34
Printing
2
Original Supplies Website (2)
You can visit our website for original/genuine Brother supplies by clicking this button.
Brother CreativeCenter (3)
You can visit our website for free and easy online solutions for business and home users by clicking this
button.
Print Settings (4)
This will print the pages that show how the internal settings of the machine have been configured.
Check Setting (5)
You can check the current driver settings.
About (6)
This will list the printer driver files and version information.
Print Fonts (7)
This button will print the pages that show all the internal fonts of the machine.
35
Printing
2
Note
Accessories tab2
To access the Accessories tab, see Accessing the printer driver settings uu page 17.
You can define the paper size for each paper tray and auto detect the serial number in the Accessories tab
as follows.
1
2
3
4
Available Options / Installed Options (1)
You can manually add and remove the options that are installed on the machine. Tray settings will match
the installed options.
Paper Source Setting (2)
This feature recognizes the paper size set from the control panel menu for each paper tray when you click
Auto Detect (4).
Serial No. (3)
By clicking Auto Detect (4), the printer driver will probe the machine and display its serial number. If it fails
to receive the information, the screen will display “---------------”.
36
Printing
2
Note
Note
Auto Detect (4)
The Auto Detect function finds the currently installed optional devices and shows the available settings in
the printer driver. When you click Auto Detect, options that are installed on the machine will be listed in
Available Options (1). You can manually add or remove the options by choosing an optional device you
want to add or remove, and then click Add or Remove.
The Auto Detect (4) function is not available under the following machine conditions:
• The machine is powered off.
• The machine is connected to the print server using a USB cable in a network shared environment.
• The cable is not connected to the machine correctly.
Ports tab2
To access the Ports tab, see Accessing the printer driver settings uu page 17.
If you want to change the port where your machine is connected or the path to the network machine you are
using, choose or add the port you want to use.
37
Printing
2
Note
Note
Features in the BR-Script3 printer driver
(PostScript®3™ language emulation)2
• The screens in this section are from Windows®XP. The screens on your PC may vary depending on your
operating system.
• To use the BR-Script3 printer driver, you must install the driver using the Custom Install from the installer
CD-ROM. (uu Quick Setup Guide)
Printing Preferences2
You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Brother MFC-XXXX BR-Script3 Properties dialog box.
Layout tab
You can change the layout setting by choosing the settings for Orientation, Print on Both Sides
(Duplex), Page Order and Pages Per Sheet.
38
Printing
2
• Orientation
Orientation selects the position of how your document will be printed.
(Portrait, Landscape or Rotated Landscape)
• Print on Both Sides
If you want to do duplex printing, choose Flip on Short Edge or Flip on Long Edge.
• Page Order
Specifies the order in which the pages of your document will be printed. Front to Back prints the
document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on
the bottom of the stack.
• Pages Per Sheet
The Pages Per Sheet selection can reduce the image size of a page by allowing multiple pages to be
printed on one sheet of paper. Also, you can print a document in the booklet style automatically when
you choose Booklet.
Paper/Quality tab
Choose the Paper Source.
39
Printing
2
• Paper Source
You can choose Automatically Select, Auto Select, Tray1, Tray2
12
, MP Tray or Manual Feed.
Automatically Select
This setting will automatically pull paper from any paper source that has a paper size defined in the
printer driver that matches your document.
Auto Select
This setting will automatically pull paper from any paper source that has a paper size defined in the
machine that matches your document.
Tray1
This setting will pull paper from Tray1.
Tray2
12
This setting will pull paper from Tray2.
MP Tray
This setting will pull paper from the MP Tray. The paper size needs to match the defined paper size.
1
Available if the optional tray is installed.
2
Tray2 is standard on MFC-8950DWT.
40
Printing
2
Secure Print tab
Secure documents are documents that are password protected when they are sent to the machine. Only
the people who know the password will be able to print them. Since the documents are secured at the
machine, you must enter the password using the control panel of the machine to print them.
To send a secured document:
a Check Secure Print.
b Enter your password and click OK.
c You must print the secured documents from the control panel of the machine. (See Secure Print Key
uu page 2.)
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Print Key
uu page 2.)
41
Printing
2
1
2
Advanced options2
You can access the Advanced options by clicking the Advanced... button on the Layout tab or
Paper/Quality tab.
a Choose the Paper Size and Copy Count (1).
Paper Size
From the drop-down box choose the Paper Size you are using.
Copy Count
The copy selection sets the number of copies that will be printed.
b Set the Scaling and TrueType Font settings (2).
Scaling
Specifies whether to reduce or enlarge documents, and by what percentage.
TrueType Font
Specifies the TrueType font options. Click Substitute with Device Font (the default) to use
equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster
printing; however, you might lose special characters not supported by the printer font. Click
Download as Softfont to download TrueType fonts for printing instead of using printer fonts.
42
Printing
2
3
c You can change settings by choosing a setting in the Printer Features list (3):
Print Quality
You can choose the following print quality settings.
• 300 dpi
• 600 dpi
• HQ 1200
• 1200 dpi
Media Type
You can use the following types of media in your machine. For the best print quality, select the type
of media that you wish to use.
• Plain Paper
• Thin Paper
• Thick Paper
• Thicker Paper
• Bond Paper
• Envelopes
• Env. Thick
• Env. Thin
• Recycled Paper
• Label
43
Printing
2
Note
Note
Note
Note
Toner Save
You can conserve toner use with this feature. When you set Toner Save to On, print appears lighter.
The default setting is Off.
• We do not recommend Toner Save for printing Photo or Greyscale images.
• Toner Save is not available for HQ 1200 and 1200 dpi resolutions.
Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The default setting is On.
High Quality Image Printing
You can get high quality image printing. If you set High Quality Image Printing to On, the print speed
will be slower.
Improve Print Output
This feature allows you to improve a print quality problem.
• Reduce Paper Curl
If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you
do not need to choose this setting. We recommend that you change the printer driver setting in
Media Type to a thin setting.
This operation will decrease the temperature of the machine's fusing process.
• Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not
provide enough improvement, change the printer driver setting in Media Type to a thick setting.
This operation will increase the temperature of the machine's fusing process.
Ghost Reduction Setting
If you are using the machine in a high humidity environment this setting may reduce ghosting on the
paper. Do not use this setting if the ambient humidity is below 30% or ghosting may increase.
This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small
quantity to make sure that the paper is suitable.
Density Adjustment
Increase or decrease the print density.
44
Printing
2
Ports tab 2
If you want to change the port where your machine is connected or the path to the network machine you are
using, choose or add the port you want to use.
45
Printing
2
Note
Status Monitor2
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty or paper jam.
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC.
(Windows
If you have set the Enable Status Monitor on startup during installation, you will find the button or the Status Monitor icon on the taskbar.
®
7)
To show the Status Monitor icon on your taskbar, click the button. The Status Monitor icon will appear
in the small window. Then drag the icon to the taskbar.
There is also a link to the Troubleshooting and Brother Original Supplies website. Click Visit the Original Supplies website button for more information on Brother original supplies.
• For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.
• The automatic software update feature is active when the status monitor feature is active. With the update
feature you can receive both Brother applications and machine firmware updates automatically.
46
Printing
2
Monitoring the machine’s status2
The Status Monitor icon will change colour depending on the machine’s status.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the
desktop.
47
3
3
Note
Note
The scanning operations and drivers will be different depending on your operating system. The machine uses
a TWAIN compliant driver for scanning documents from your applications.
Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the
TWAIN driver uu page 48) and a Windows
using the WIA driver uu page 56).
• For Nuance™ PaperPort™ 12SE, see Using Nuance™ PaperPort™ 12SEuu page 66.
• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. If you are using Windows
and you installed MFL-Pro Suite from the installer CD-ROM, the necessary Firewall settings have already
been made. For more information, see Firewall settings (For Network users) uu page 125.
Scanning3
®
Imaging Acquisition (WIA) driver (See Scanning a document
®
Firewall
Scanning a document using the TWAIN driver3
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and applications. This means that you can
not only scan images directly into the PaperPort™ 12SE viewer that Brother included with your machine, but
you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
®
These applications include popular programs like Adobe
Photoshop®, CorelDRAW® and many more.
Scanning a document into the PC3
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
a Load your document.
b Start the Nuance™ PaperPort™ 12SE software that was installed during the MFL-Pro Suite installation
to scan a document.
The instructions for scanning in this Guide are for when you use Nuance™ PaperPort™ 12SE. The
scanning steps may vary when using other software applications.
c Click Scan Settings from the Desktop tab on the ribbon.
The Scan or Get Photo panel appears on the left side of the screen.
48
Scanning
3
d Click Select.
e Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN from the
Available Scanners list. (Where XXXX is your model name.)
f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.
The Scanner Setup dialog box appears.
h Adjust the following settings, if needed, in the Scanner Setup dialog box:
(For DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T))
i Click Start.
When scanning is finished, click Cancel to return to the PaperPort™ 12SE window.
49
Scanning
3
Note
Note
• After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scanuu page 50.)
• For models that support duplex scanning:
• You cannot adjust the scanning area.
• Duplex scan is available from the ADF only.
• You cannot use the PreScan button to preview an image.
Pre-Scanning to crop a portion you want to scan3
You can preview your image and crop unwanted portions before scanning by using the PreScan button.
When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the
image.
a Follow the steps from a to g of Scanning a document into the PCuu page 48.
b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and
Document Size, as needed.
Pre-Scanning is not available if you choose Duplex (two-sided) Scanning.
c Click PreScan.
The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup
dialog box.
1
50
Scanning
3
Note
Note
1
d Press and hold down the left mouse button and drag it over the portion you want to scan.
1 Scanning area
You can enlarge the image using the icon, and then use the icon to restore the image to its
original size.
e Load your document again.
Skip this step if you loaded the document on the scanner glass in step a.
f Click Start.
This time only the chosen area of the document appears in the PaperPort™ 12SE window (or your
application window).
g In the PaperPort™ 12SE window, use the options available to refine the image.
Settings in the Scanner Setup dialog box3
Scan (Image Type)3
Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each
default setting.
The default settings are listed in the table below:
Scan (Image Type)ResolutionScan Type
PhotoUse for scanning photo images.300 x 300 dpi24bit Colour
WebUse for attaching the scanned image to web pages. 100 x 100 dpi24bit Colour
TextUse for scanning text documents.200 x 200 dpiBlack & White
51
Scanning
3
Resolution3
You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose and the available colours.
ResolutionBlack & White/
Grey (Error Diffusion)
100 x 100 dpiYesYesYes
150 x 150 dpiYesYesYes
200 x 200 dpiYesYesYes
300 x 300 dpiYesYesYes
400 x 400 dpiYesYesYes
600 x 600 dpiYesYesYes
1200 x 1200 dpiYesNoYes
2400 x 2400 dpiYesNoYes
4800 x 4800 dpiYesNoYes
9600 x 9600 dpiYesNoYes
19200 x 19200 dpiYesNoYes
256 ColourTrue Grey/24bit Colour
Scan Type3
Black & White
Use for text or line art.
Grey (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images
without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.)
True Grey
Use for photographic images or graphics. This mode is more exact due to using up to 256 shades of grey.
256 Colour
Uses up to 256 colours to scan the image.
24bit Colour
Uses up to 16.8 million colours to scan the image.
Although using 24bit Colour creates an image with the most accurate colour, the image file will be about
three times larger than a file created with 256 Colour. It requires the most memory and has the longest
transfer time.
52
Scanning
3
Note
Note
Reduce Noise3
You can improve and enhance the quality of your scanned images with this selection. The Reduce Noise
setting is available when using 24bit Colour and scan resolutions of 300 × 300 dpi, 400 × 400 dpi or 600 ×
600 dpi.
Brightness3
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.
You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image. You
can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is
too dark, set a higher Brightness level and scan the document again.
The Brightness setting is not available when 256 Colour is chosen.
Contrast3
You can increase or decrease the Contrast level by moving the slider to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can
also enter a value in the box to set the Contrast.
The Contrast setting is only available when Grey (Error Diffusion), True Grey or 24bit Colour is chosen.
When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the contrast and resolution to see which setting best suits your needs.
53
Scanning
3
Document Size3
Choose one of the following sizes:
A4210x297mm(8.3x11.7in)
JISB5182x257mm(7.2x10.1in)
Letter215.9x279.4mm(81/2x11in)
Legal215.9x355.6mm(81/2x14in)
A5148x210mm(5.8x8.3in)
Executive 184.1 x 266.7 mm (7 1/4 x 10 1/2 in)
BusinessCard90x60mm(3.5x2.4in)
To scan business cards, choose the Business Card size, and then place the business card face down at
the top left of the scanner glass.
10x15cm(4x6in)
13x20cm(5x8in)
9x13cm(3.5x5in)
13x18cm(5x7in)
Postcard1100x148mm(3.9x5.8in)
Postcard 2 (Double) 148 x 200 mm (5.8 x 7.9 in)
Custom
If you choose Custom as the size, the Custom Document Size dialog box appears.
Enter the Custom Document Size Name, Width and Height for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.
54
Scanning
3
Note
• You can see the actual paper size you chose on the screen.
• Width: shows the width of scanning area.
• Height: shows the height of scanning area.
• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats
such as JPEG.
• User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm.
55
Scanning
3
Note
Note
Scanning a document using the WIA driver3
WIA compliant3
You can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan
images directly into the PaperPort™ 12SE viewer that Brother included with your machine or you can scan
images directly into any other application that supports WIA or TWAIN scanning.
•Windows® XP does not support Duplex Scan in the WIA driver.
• Duplex Scan is supported by the DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and
MFC-8950DW(T).
Scanning a document into the PC3
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass uu page 59.)
a Load your document.
b Start the Nuance™ PaperPort™ 12SE software that was installed during the MFL-Pro Suite installation
to scan a document.
The instructions for scanning in this Guide are for when you use Nuance™ PaperPort™ 12SE. The
scanning steps may vary when using other software applications.
c Click Scan Settings from the Desktop tab on the ribbon.
The Scan or Get Photo panel appears on the left side of the screen.
d Click Select.
e Choose WIA: Brother MFC-XXXX or WIA: Brother MFC-XXXX LAN from the Available Scanners list.
(Where XXXX is your model name.)
f Check the Display scanner dialog box on the Scan or Get Photo panel.
g Click Scan.
The Scanner Setup dialog box appears.
56
Scanning
3
1
2
3
4
56
h Adjust the following settings, if needed, in the Scanner Setup dialog box:
Paper source (1)
Picture type (2)
Adjust the quality of the scanned picture (3)
Page size (4)
Preview (5)
Scan (6)
i Choose Document Feeder from the Paper source drop-down list (1).
j Choose the picture type (2).
k Choose the Page size from the drop-down list (4).
57
Scanning
3
Note
l If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after
you have changed the setting.
• The scanner resolution can be set as high as 1200 dpi.
• For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility uu page 61.)
m Click the Scan button in the Scan dialog box (6).
The machine starts scanning the document.
58
Scanning
3
1
2
4
3
56
Pre-Scanning to crop a portion you want to scan using the scanner glass3
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Follow the steps from a to g of Scanning a document into the PCuu page 56.
b Choose Flatbed in the Paper source drop-down list (1).
Paper source (1)
Picture type (2)
Adjust the quality of the scanned picture (3)
Scanning area (4)
Preview (5)
Scan (6)
59
Scanning
3
c Choose the picture type (2).
d Click Preview (5).
The whole image is scanned into the PC and appears in the scanning area (4).
e Press and hold down the left mouse button and drag it over the portion you want to scan.
f If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after
you have changed the setting.
g Click Scan in the Scan dialog box (6).
The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™ 12SE window (or your
application window).
60
Scanning
3
Note
Scanner Utility3
The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and
®
for changing the paper size (Windows
utility to change the setting. You must restart your PC for the new settings to take effect.
If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure
that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do
not have enough memory or hard disk space then your PC may freeze and you could lose your file.
Running the utility
You can run the utility by choosing the Scanner Utility located in
Start/All Programs/Brother/MFC-XXXX (where XXXX is your model name)/
Scanner Settings/Scanner Utility.
Screens on your computer may vary depending on your operating system or the model of your machine.
XP only). If you want to set Legal size as the default size, use this
61
Scanning
3
Note
(Windows Vista® and Windows®7)
When the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow.
• For users who do not have administrator rights: Enter the administrator password and click OK.
62
Scanning
3
Note
Note
Scanning a document using the WIA driver
(Windows Photo Gallery and Windows Fax and Scan)3
Scanning a document into the PC3
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass uu page 65.)
Duplex Scan is supported by the DCP-8155DN, DCP-8250DN, MFC-8520DN, MFC-8910DW and
MFC-8950DW(T).
a Load your document.
b Open your software application to scan the document.
c Do one of the following:
(Windows Photo Gallery)
Click File, then Import from Camera or Scanner.
(Windows Fax and Scan)
Click File, New, then Scan.
d Choose the scanner you want to use.
e Click Import.
The Scan dialog box appears.
f Adjust the following settings, if needed, in the Scan dialog box.
• You can choose duplex scan from the Source drop-down list.
• If you want to use Web Services to scan, make sure the scanner selected in Scanner is a Brother machine
that supports Web Services for scanning.
63
Scanning
3
Scanner (1)
Profile (2)
Source (3)
Paper size (4)
Color format (5)
File type (6)
Resolution (DPI) (7)
Brightness (8)
Contrast (9)
Scanning area (10)
Preview (11)
Scan (12)
1
2
3
4
5
6
7
8
9
g Click Scan in the Scan dialog box.
The machine starts scanning the document.
10
1112
64
Scanning
3
Pre-Scanning to crop a portion you want to scan using the scanner glass3
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a Follow the steps from a to e of Scanning a document into the PCuu page 63.
b Put the document face down on the scanner glass.
c Choose Flatbed in the Source drop-down list. Adjust the additional settings, if needed, in the Scan
dialog box.
d Click Preview.
The whole image is scanned into the PC and appears in the scanning area.
e Press and hold down the left mouse button and drag it over the portion you want to scan.
f Click Scan in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.
65
Scanning
3
Note
Using Nuance™ PaperPort™ 12SE3
• Nuance™ PaperPort™ 12SE supports Windows® XP (SP3 or greater), XP Professional x64 Edition (SP2
®
or greater), Windows Vista
• Not available to countries subject to applicable export regulations.
Nuance™ PaperPort™ 12SE for Brother is a document management application. You can use PaperPort™
12SE to view scanned documents.
PaperPort™ 12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics
and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
This section only introduces the basic functions of the software. For more details, see the Nuance™ Getting Started Guide. To view the complete Nuance™ PaperPort™ 12SE Getting Started Guide, choose the Help
tab from the ribbon and click Getting Started Guide. When you install MFL-Pro Suite from the installer
CD-ROM, Nuance™ PaperPort™ 12SE for Brother is installed automatically. You can access Nuance™
PaperPort™ 12SE through the Nuance™ PaperPort™ SE program group located in
Start/All Programs/Nuance PaperPort 12 on your computer.
(SP2 or greater) and Windows®7 only.
Viewing items3
Nuance™ PaperPort™ 12SE gives several ways to view items:
Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a
desktop or folder) or an icon.
You can see both PaperPort™ 12SE items (MAX files) and non-PaperPort™ 12SE items (files created using
other applications).
All graphical files (PaperPort™ 12SE's *.max and other files) will be displayed and include an icon that
indicates the application that the specific file type is associated or created with. Non-graphical files are
indicated by a small rectangular thumbnail and are not displayed as actual images.
66
Scanning
3
ImageView displays a close-up of a single page. You can open a PaperPort™ 12SE item by clicking the
Open with Image View button from the Desktop tab on the ribbon.
As long as you have the appropriate application on your PC to display it, you can also open a
non-PaperPort™ SE item by double-clicking it.
Organizing your items in folders3
PaperPort™ 12SE has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you choose to view in Desktop. An item can be a PaperPort™ 12SE item or a
non-PaperPort™ 12SE item:
Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and
view their items in Desktop.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse
button and the item is stored in that folder.
Folders can be ‘nested’—that is, stored in other folders.
When you double-click a folder, its contents (both PaperPort™ 12SE MAX files and non PaperPort™
12SE files) appear in Desktop.
®
You can also use Windows
Explorer to manage the folders and items shown in Desktop.
67
Scanning
3
Quick links to other applications3
Nuance™ PaperPort™ 12SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.
The bar at the bottom of the PaperPort™ 12SE desktop shows which programs you can use with PaperPort™
12SE.
To send an item from PaperPort™ 12SE to another program, simply drag and drop the item from the
PaperPort™ 12SE desktop to the program icon on the Send To bar. PaperPort™ 12SE automatically
converts the item to the preferred format.
If PaperPort™ 12SE does not automatically recognize one of the applications on your PC, you can manually
create a link using the New Link button from the Tools tab on the ribbon.
Nuance™ PaperPort™ 12SE lets you convert image text into text you can edit 3
Nuance™ PaperPort™ 12SE can quickly convert a text document image into text that you can edit with a
word processing application.
PaperPort™ 12SE uses the optical character recognition software (OCR), which comes with PaperPort™
12SE. PaperPort™ 12SE can also use your preferred OCR application if it is already on your PC. You can
convert the entire item, or by using the Copy Text button from the Item tab on the ribbon, you can choose
only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort™ 12SE’s built-in OCR application, or you
can use your own OCR application.
Importing items from other applications3
As well as scanning items, you can bring items into PaperPort™ 12SE in a variety of ways and convert them
to PaperPort™ 12SE (MAX) files in several different ways:
Print to the Desktop from another application, such as Microsoft
Import files saved in other file formats, such as Windows
®
Bitmap (BMP) or Tagged Image File Format
(TIFF).
®
Word.
68
Scanning
3
Exporting items into other formats3
You can export or save PaperPort™ 12SE items in several popular file formats, such as BMP, JPEG, TIFF
or PDF.
Exporting an image file3
a Click Save As on the PaperPort button.
The Save ‘XXXXX’ as dialog box is displayed.
b Choose the drive and folder where you want to store the file.
c Enter the new file name and choose the file type.
d Click Save to save your file, or Cancel to return to PaperPort™ 12SE without saving it.
Uninstalling Nuance™ PaperPort™ 12SE3
(Windows®XP)3
a Click Start, Control Panel, Add or Remove Programs, and click the Change or Remove Programs
icon.
b Choose Nuance PaperPort 12 from the list and click Change or Remove.
(Windows Vista® and Windows®7)3
a Click the button, Control Panel, Programs and Programs and Features.
b Choose Nuance PaperPort 12 from the list and click Uninstall.
69
4
4
ControlCenter44
Overview4
ControlCenter4 is a software utility that lets you quickly and easily access your most used applications. Using
ControlCenter4 eliminates the need to manually launch specific applications.
ControlCenter4 has two user interfaces: Home Mode and Advanced Mode.
ControlCenter4 also controls the settings for the SCAN key on the control panel or Scan on the touchscreen
of your Brother machine. For information about how to configure the settings for the SCAN key or Scan on
the machine, see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settingsuu page 96 for Advanced Mode.
Home Mode
The Home Mode gives you easy access to your machine’s main functions. This mode is recommended
for most Home office users. See Using ControlCenter4 in Home Modeuu page 71.
Advanced Mode
The Advanced Mode gives you more control over the details of your machine’s functions. You can add
up to three customized tabs in your original settings. See Using ControlCenter4 in Advanced Modeuu page 86.
Changing the user interface4
a Click Configuration and then select Mode Select.
b Select Home Mode or Advanced Mode in the mode dialog.
70
ControlCenter4
4
Using ControlCenter4 in Home Mode4
This section briefly introduces the ControlCenter4 functions in Home Mode. For more details on each
function, click (Help).
1 Scan directly to a file, E-mail, word processor or graphics application of your choice.
2 Access the PC-FAX applications available for your device. (For MFC models)
3 Access the settings available to configure your device.
4 Link to Brother Solutions Center, Brother CreativeCenter and the ControlCenter Help file.
5 You can select which machine ControlCenter4 will connect with from the Model drop-down list.
6 You can change the user interface and the ControlCenter4 startup preferences.
7 Access the Help file.
8 Access Brother Status Monitor by clicking the Device Status button.
71
ControlCenter4
4
ControlCenter4 Features for Home Mode users4
Scan (See Scan tab uu page 73.)
See Saving the scanned image uu page 75.
See Printing the scanned imageuu page 76.
See Opening the scanned image in an application uu page 76.
See Attaching the scanned data to E-mail uu page 77.
See Using the OCR feature uu page 77.
PC-FAX (See PC-FAX tab (For MFC models)uu page 78.)
See Sending a scanned imageuu page 79.
See Sending an image file from your computer uu page 79.
See Viewing and printing received PC-FAX datauu page 80.
Device Settings (See Device Settings tab uu page 81.)
See Configuring Remote Setup (For MFC models)uu page 81.
See Accessing Quick Dial (For MFC models) uu page 82.
See Configuring Scan key settings uu page 82.
See Launching the BRAdmin utilityuu page 84.
Support (See Support tabuu page 85.)
See Opening ControlCenter Helpuu
e Using Brother Solutions Center uu page 85.
Se
See Accessing the Brother CreativeCenter uu page 85.
page 85.
72
ControlCenter4
4
Scan tab4
There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR.
This section briefly introduces the Scan tab function. For more details of each function, click (Help).
1 PC Scan setting area
2 Image viewer
3 Save button
4 Print button
5 Open with an Application button
6 Send E-mail button
7 OCR button
73
ControlCenter4
4
File types4
You can choose from the following list of file types when saving to a folder.
For Save and Send E-mail4
Windows Bitmap (*.bmp)
JPEG (*.jpg) -Recommended for most users when Scanning pictures.
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf) -Recommended for Scanning and sharing documents.
Secure PDF (*.pdf)
Searchable PDF (*.pdf)
XML Paper Specification (*.xps)
For OCR
Text (*.txt)
HTML 3.2 (*.htm)
HTML 4.0 (*.htm)
Searchable PDF (*.pdf)
WordPad (*.rtf)
RTFWord97(*.rtf)
RTFWord2000(*.rtf)
WordPerfect 8 (*.wpd)
WordPerfect 9, 10 (*.wpd)
Microsoft Excel 97 (*.xls)
Microsoft Excel 2003, XP (*.xls)
4
74
ControlCenter4
4
Note
• The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications
that support XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• When you use the scanner glass to scan a multiple page document, check Manual multi-page scan and
follow the on-screen instructions.
• Searchable PDF is a file format that includes a text data layered over the scanned image. This layer allows
you to search the text on the image data. The OCR language setting must be set to match the search
language that you want to use for the searchable PDF.
•To choose Searchable PDF (*.pdf), you must install Nuance™ PaperPort™ 12SE included on the
installer CD-ROM. If you installed MFL-Pro Suite from the installer CD-ROM (uu Quick Setup Guide),
Nuance™ PaperPort™ 12SE has been installed.
Document Size4
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1to2(A4), the scanned image will be divided into two A5 size documents.
Saving the scanned image4
The (Save) button lets you scan an image to a folder on your hard disk in one of the file types shown
in the file types list.
a Configure the settings in the PC Scan setting area.
b Click (Scan).
c Confirm and edit (if necessary) the scanned image in the image viewer.
d Click (Save).
e The Save dialog will appear. Select your Destination Folder and other settings. Click OK.
f The image will be saved in your chosen folder.
75
ControlCenter4
4
Printing the scanned image4
You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported
by your Brother machine’s printer driver.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan).
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (Print).
f Configure the print settings and then click (Start Printing).
Opening the scanned image in an application4
The (Open with an Application) button lets you scan an image directly into your graphics application
for image editing.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan).
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (Open with an Application).
f Select the application from the drop-down list and click OK.
g The image will appear in the application you have chosen.
76
ControlCenter4
4
Note
Attaching the scanned data to E-mail4
The (Send E-mail) button lets you scan a document to your default E-mail application, so you can send
the scanned job as an attachment.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan).
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (Send E-mail).
f Configure the attached file settings and click OK.
g Your default E-mail application will open and the image will be attached to a new, blank E-mail.
Webmail services are not supported by Scan to E-mail.
Using the OCR feature4
The (OCR) button lets you scan a document and convert it into text. This text can be edited using your
favourite word processing software.
a Select the Scan tab.
b Configure the settings in the PC Scan setting area.
c Click (Scan) button.
d Confirm and edit (if necessary) the scanned image in the image viewer.
e Click (OCR).
f Configure the OCR settings and click OK.
g Your default word processing application will open and display the converted text data.
77
ControlCenter4
4
Note
PC-FAX tab (For MFC models)4
This section briefly introduces the PC-FAX tab function. For more details of each function, click (Help).
The PC-FAX software can only send Black & White fax documents in A4 size.
1 Send Image File button
2 Send Scanned Image button
3 View Received PC-FAX button
4 PC Scan setting area
5 Scan Image area
6 Send button
78
ControlCenter4
4
Sending an image file from your computer4
The Send Image File button lets you send an image file as a fax from your computer using the Brother
PC-FAX software.
a Select the PC-FAX tab.
b Click Send Image File.
c Click on the folder tree to browse for the folder where the image you want to send is located. Then select
the file you want to send.
d Click (Send).
e The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
Sending a scanned image4
The Send Scanned Image button lets you scan a page or document and automatically send the image as a
fax from your computer using the Brother PC-FAX software.
a Select the PC-FAX tab.
b Click Send Scanned Image.
c Configure the settings in the PC Scan setting area.
d Click (Scan).
e Confirm and edit (if necessary) the scanned image in the image viewer.
f Click (Send).
g The PC-FAX sending dialog will appear. Enter a fax number and then click Start.
79
ControlCenter4
4
Viewing and printing received PC-FAX data4
The View Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX
software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from
the control panel menu of the Brother machine. (See Enabling PC-FAX Receiving software on your
machine uu page 120.)
a Select the PC-FAX tab.
b Click View Received PC-FAX.
c The PC-FAX receiving function activates and starts to receive fax data from your machine. The received
data will appear. To view the data, click (View).
d If you want to print the received data, select the data and then click (Print).
e Configure the print settings and then click (Start Printing).
80
ControlCenter4
4
Device Settings tab4
This section briefly introduces the Device Settings tab function. For more details of each function, click
The Remote Setup button opens the program window; allowing you to configure the settings of the machine.
a Select the Device Settings tab.
b Click Remote Setup.
c The Remote Setup Program window will appear. For Remote Setup configuration, see Remote Setup
(For MFC models) uu page 105.
81
ControlCenter4
4
Accessing Quick Dial (For MFC models)4
The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then
easily register or change the Quick Dial numbers from your PC.
a Select the Device Settings tab.
b Click Quick Dial.
c The Address Book window will appear. For Address Book configuration, see Remote Setup (For MFC
models) uu page 105.
Configuring Scan key settings4
The Device Scan Settings button lets you configure your machine’s SCAN key or Scan settings.
5-line LCD models
Touchscreen models
There are four scan functions which you can configure to fit your scanning needs.
To configure each scan function, select the Device Settings tab and then click Device Scan Settings. The
Device Scan Settings dialog will appear.
82
ControlCenter4
4
Note
Note
Note
Image tab4
Lets you configure settings for Scan to Image by pressing the SCAN key or Scan on your Brother machine.
Choose the settings for File Type, Target Application, File size, Resolution, Scan Type, Document Size,
Brightness and Contrast as needed. Click OK.
If you choose Secure PDF from the File Type drop-down list, click the (Set PDF Password) button. The
Set PDF Password dialog box will appear. Enter your password in the Password and Re-type Password
boxes and then click OK.
• Secure PDF is also available for Scan to E-mail and Scan to File.
• You can change the data compression ratio of the scanned image with File size.
OCR tab4
Lets you configure settings for Scan to OCR by pressing the SCAN key or Scan on your Brother machine.
Choose the settings for File Type, Target Application, OCR Language, Resolution, Scan Type,
Document Size, Brightness and Contrast as needed. Click OK.
E-mail tab
Lets you configure settings for Scan to E-mail by pressing the SCAN key or Scan on your Brother machine.
Choose the settings for File Type, File size, Resolution, Scan Type, Document Size, Brightness and
Contrast as needed. Click OK.
You can change the data compression ratio of the scanned image with File size.
File tab4
Lets you configure settings for Scan to E-mail by pressing the SCAN key or Scan on your Brother machine.
Choose the settings for File Type, File Name, Destination Folder, Show Folder, File size, Resolution,
Scan Type, Document Size, Brightness and Contrast as needed. Click OK.
• If Show Folder is checked, the destination of the scanned image will be shown after scanning.
• You can change the data compression ratio of the scanned image with File size.
4
83
ControlCenter4
4
Note
Launching the BRAdmin utility4
If you have installed BRAdmin Light or BRAdmin Professional 3, the BRAdmin button lets you open the
BRAdmin Light or BRAdmin Professional 3 utility.
The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also
search for Brother products in a TCP/IP environment, view the status and configure basic network settings,
such as the IP address. To install BRAdmin Light from the installer CD-ROM: uu Network User's Guide. If
you require more advanced machine management, use the latest version of the BRAdmin Professional 3
utility that is available as a download from http://solutions.brother.com/
.
a Select the Device Settings tab.
b Click BRAdmin. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.
If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter 4 will launch
BRAdmin Professional 3.
84
ControlCenter4
4
Support tab4
This section briefly introduces the Support tab function. For more details of each function, click the (Help)
button in ControlCenter4.
Opening ControlCenter Help4
The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.
a Select the Support tab.
b Click ControlCenter Help.
c The ControlCenter Help top page will appear.
Using Brother Solutions Center4
The Brother Solutions Center button lets you open the Brother Solutions Center website offering
information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver
updates and tips for using your machine.
a Select the Support tab.
b Click Brother Solutions Center.
c The Brother Solutions Center website will be shown in your web browser.
Accessing the Brother CreativeCenter4
The Brother CreativeCenter button lets you access our website for free and easy online solutions for
business and home users.
a Select the Support tab.
b Click Brother CreativeCenter. ControlCenter 4 will launch your web browser and then open the Brother
CreativeCenter website.
85
ControlCenter4
4
Using ControlCenter4 in Advanced Mode4
This section briefly introduces the ControlCenter4 functions in Advanced Mode. For more details on each
function, click (Help).
1 Scan directly to a file, E-mail, word processor or graphics application of your choice.
2 Access the PC-Copy feature available via your PC.
3 Access the PC-FAX applications available for your device. (For MFC models)
4 Access the settings available to configure your device.
5 Link to Brother Solutions Center, Brother CreativeCenter and the Help file.
6 You can configure your original settings tab by right clicking the tab area.
7 You can select which machine ControlCenter4 will connect with from the Model drop-down list.
8 You can open the configuration window for each scan function and change the user interface mode.
9 Access the Help file.
10 Access Status Monitor by clicking the Device Status button.
86
ControlCenter4
4
ControlCenter4 Features for Advanced Mode users4
Scan (See Scan tab uu page 88.)
See Opening the scanned image in an application uu page 90.
See Using the OCR feature uu page 91.
See Attaching the scanned data to E-mail uu page 91.
See Saving the scanned image uu page 92.
PC-Copy (See PC-Copy tabuu page 93.)
See Printing the scanned imageuu page 93.
PC-FAX (See PC-FAX tab (For MFC models)uu page 93.)
See Sending an image file from your computer uu page 93.
See Sending a scanned imageuu page 94.
See Viewing and printing received PC-FAX datauu page 94.
Device Settings (See Device Settings tab uu page 95.)
See Configuring Remote Setup (For MFC models)uu page 95.
See Accessing Quick Dial (For MFC models) uu page 95.
See Configuring Scan key settings uu page 96.
See Launching the BRAdmin utilityuu page 97.
Support (See Support tabuu
e Using Brother Solutions Center uu page 98.
Se
See Opening ControlCenter Helpuu page 98.
See Accessing the Brother CreativeCenter uu page 98.
Custom (See Custom tabuu page 99.)
See Creating a Custom tab uu page 99.
page 98.)
87
ControlCenter4
4
Scan tab4
There are four scan options: Image, OCR, E-mail and File.
This section briefly introduces the Scan tab function. For more details of each function, click (Help).
1 PC Scan setting area
2 Image button
3 OCR button
4 E-mail button
5 File button
88
ControlCenter4
4
File types4
You can choose from the following list of file types when saving to a folder.
For Image, E-mail and File4
Windows Bitmap (*.bmp)
JPEG (*.jpg) -Recommended for most users when Scanning pictures.
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf) -Recommended for Scanning and sharing documents.
Secure PDF (*.pdf)
Searchable PDF (*.pdf)
XML Paper Specification (*.xps)
For OCR
Text (*.txt)
HTML 3.2 (*.htm)
HTML 4.0 (*.htm)
Searchable PDF (*.pdf)
WordPad (*.rtf)
RTFWord97(*.rtf)
RTFWord2000(*.rtf)
WordPerfect 8 (*.wpd)
WordPerfect 9, 10 (*.wpd)
Microsoft Excel 97 (*.xls)
Microsoft Excel 2003, XP (*.xls)
4
89
ControlCenter4
4
Note
• The XML Paper Specification is available for Windows Vista® and Windows® 7, or when using applications
that support XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• When you use the scanner glass to scan a multiple page document, check Manual multi-page scan and
follow the on-screen instructions.
• Searchable PDF is a file format that includes a text data layered over the scanned image. This layer allows
you to search the text on the image data. The OCR language setting must be set to match the search
language that you want to use for the searchable PDF.
•To choose Searchable PDF (*.pdf), you must install Nuance™ PaperPort™ 12SE included to the
installer CD-ROM. If you installed MFL-Pro Suite from the installer CD-ROM (uu Quick Setup Guide),
Nuance™ PaperPort™ 12SE has been installed.
Document Size4
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1to2(A4), the scanned image will be divided into two A5 size documents.
Opening the scanned image in an application4
The (Image) button lets you scan an image directly into your graphics application for image editing.
a Select the Scan tab.
b If you want to change the scan settings, right-click (Image) and then change settings. If you want
to preview and configure the scanned image, check PreScan. Click OK.
c Click (Image).
d The image will appear in the application you have chosen.
90
ControlCenter4
4
Note
Using the OCR feature4
The (OCR) button lets you scan a document and convert it into text. This text can be edited using your
favourite word processing software.
a Select the Scan tab.
b If you want to change the scan settings, right-click (OCR) and then change settings. If you want to
preview and configure the scanned image, check PreScan. Click OK.
c Click (OCR).
d Your default word processing application will open and display the converted text data.
Attaching the scanned data to E-mail4
The (E-mail) button lets you scan a document to your default E-mail application, so you can send the
scanned job as an attachment.
a Select the Scan tab.
b If you want to change the scan settings, right-click (E-mail) and then change settings. If you want
to preview and configure the scanned image, check PreScan. Click OK.
c Click (E-mail).
d Your default E-mail application will open and the image will be attached to a new, blank E-mail.
Webmail services are not supported by Scan to E-mail.
91
ControlCenter4
4
Note
Saving the scanned image4
The (File) button lets you scan an image to a folder on your hard disk in one of the file types shown in
the file attachment list.
a Select the Scan tab.
b If you want to change the scan settings, right-click (File) and then change settings. If you want to
preview and configure the scanned image, check PreScan. Click OK.
c Click (File).
d The image will be saved in the folder you have chosen.
How to change the default settings of each button4
You can change the default settings of the (Image), (OCR), (E-mail) and (File) buttons.
a Right-click the button that you want to configure and click Button settings. The settings dialog will
appear.
b Choose the settings for File Type, PreScan, Resolution, Scan Type, Document Size, Brightness,
Contrast, Manual multi-page scan and Duplex(two-sided) Scanning (For DCP-8155DN,
DCP-8250DN, MFC-8520DN, MFC-8910DW and MFC-8950DW(T)) as needed.
c Click OK. The new settings will be used as the default settings.
To preview and configure the scanned image, check PreScan in the settings dialog.
92
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