Brother DCP-8085DN User Manual

USER’S GUIDE

DCP-8080DN DCP-8085DN

Version 0

USA/CAN

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-8080DN and DCP-8085DN (Circle your model number)

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is online at http://www.brother.com/registration/

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;  may support an insurance claim by you in the event of product loss covered by insurance; and,  will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Digital Copier/Printer needs. You can download the latest software and utilities and read FAQs and troubleshooting tips to learn how to get the most from your Brother product.

http://solutions.brother.com/

Note

You can check here for Brother driver updates. To keep your machine performance up to date, check here for the latest firmware upgrade

(Windows

For Customer Service

In USA: 1-877-BROTHER (1-877-276-8437)

1-901-379-1215 (fax)

In Canada: 1-877-BROTHER

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

Note

In Canada, only Visa and MasterCard are accepted.

In USA: 1-877-552-MALL (1-877-552-6255)

1-800-947-1445 (fax)

http://www.brothermall.com/

In Canada: 1-877-BROTHER

http://www.brother.ca/

Description Item

Toner Cartridge Standard

Toner Cartridge High Yield

Drum Unit

TN-620 (Approx. 3,000 pages)

TN-650 (Approx. 8,000 pages)

DR-620 (Approx. 25,000 pages) Paper Tray #2 (Option) LT-5300 User’s Guide LS7435001 (English for USA and Canada)

LS7435002 (French for Canada) Quick Setup Guide LS7449001 (English for USA and Canada)

LS7449002 (French for Canada)

Approx. cartridge yield is declared in accordance with ISO/IEC 19752.

Drum yield is approximate, and may vary by type of use.

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

Brother® Three-Year Limited Warranty and Replacement Service

(USA Only)

Who is covered:

 This limited warranty (“warranty”) is given

only to the original end-user/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).

 If you purchased a product from someone

other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to toner cartridges, drums, print heads and ink cartridges.

 Except as otherwise provided herein,

Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

 This warranty applies only to products

purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Period(s):

 Machines have a two-stage warranty: 2

years from the original purchase date and an additional warranty up to 3 years from the original purchase date.

 Accompanying Consumable and

Accessories Items have a one-stage warranty: 90 days from the original purchase date or the rated life of the Consumable Item, whichever occurs first.

What is NOT covered:

This warranty does not cover: 1 Physical damage to this Product; 2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including but not limited to damage resulting from

use of non Brother Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects

in materials or workmanship.

This warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-877-BROTHER (1-877276-8437) or a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-877-BROTHER (1-877-276-8437) or visit our web site at www.brother-usa.com.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

-brand parts and

Brother® Three-Year Limited Warranty and Replacement Service

(USA Only)

What Brother will do:

First 2 Years: concerning your Machine and/or accompanying Consumable and Accessory Item(s) is covered by this warranty and you first reported the problem with your Machine to Brother or an Authorized Service Center within 2 years from the original purchase date or (ii) you first reported the problem with the accompanying Consumable and Accessory Items to Brother or an Authorized Service Center within the earlier of 90 days from the original purchase date or the rated life of the item, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Item(s) and use refurbished parts provided such replacement products conform to the manufacturer’s specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Item(s) will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

2 Years to 3 Years: If the problem reported concerning your

Machine is covered by this warranty and if you first reported the problem after 2 years, but before 3 years from the original purchase date, Brother or its Authorized Service Center will repair the Machine at no charge to you for parts or labor. Brother reserves the right to use refurbished parts provided such refurbished parts conform to the manufacturer’s specifications for new product/parts. The repaired Machine will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Item(s) are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Item(s) back to you.

If the problem reported

if (i)

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother’s Express Exchange Service Brother will send to you a replacement Machine shipped for receipt within two business days, with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the shipping bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems of your original Product are not covered by the warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original

Accessory Items and a copy of the return shipping bill, signed by the courier.

Brother® Three-Year Limited Warranty and Replacement Service

(USA Only)

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

 This Warranty is the only warranty that

Brother is giving for this Product. It is the

final expression and the exclusive and only statement of Brother’s obligations to

you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may vary from state to state.

 This Warranty (and Brother’s obligation to

you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

BROTHER MULTIFUNCTION CENTER / FAX MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother’s sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship. This warranty applies only to products purchased and used in Canada.

This limited Warranty does not include cleaning, consumables (including, without limitation, ink cartridges, print cartridges, print rolls, thermal paper rolls, toner cartridges, drum units, OPC belts, fixing units, print heads, paper feed rollers, transfer rolls, cleaning rollers, waste toner packs, oil bottles) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or if shipped out of the country.

The use of supplies or consumable items that are non-Brother products may void your warranty. This limited warranty ceases when this machine is rented, sold, or otherwise disposed of. Operation of the MFC/Fax machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Fax machine must be delivered or shipped freight prepaid by the end-user/purchaser to a “Brother” Authorized Service Centre, together with your Canadian Proof of Purchase in the form of a Sales Receipt.

When shipping or transporting your MFC/Fax machine, please refer to your Operation Manual for the proper packaging procedures.

For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner packs or oil bottles on applicable models) during shipping or transport will cause severe damage to the Laser MFC/Fax machine and will void the Warranty.

For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and replace them with the original protective parts. If original protective parts are not available, leave ink cartridges installed. Please avoid shipping the unit without original protective parts or ink cartridges.) Damage to your print head resulting from packing the Inkjet MFC/Fax machine without the ink cartridges or the protective parts will void your warranty.

Improper packaging may cause severe damage to the machine during shipping and will void the warranty.

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. The warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Fax machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation, may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province.

Warranty Service is available at Brother Authorized Service Centres throughout Canada. For Technical Assistance or for the name and location of your nearest Authorized Service Centre call 1-877-BROTHER.

Internet support: support@brother.ca or browse Brother’s Web Site www.brother.ca.

vii

Section I General

1 General information 2

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................3

Viewing documentation ................................................................................... 3

Accessing Brother support (Windows

Control panel overview ..........................................................................................6

Status LED indications .................................................................................... 8

2 Loading paper and documents 10

Loading paper and print media ............................................................................10

Loading paper in the standard paper tray......................................................10

Loading paper in the multi-purpose tray (MP tray) ........................................12

Unprintable area ............................................................................................13

Acceptable paper and other print media..............................................................14

Recommended paper and print media ..........................................................14

Type and size of paper ..................................................................................15

Handling and using special paper .................................................................17

Loading documents .............................................................................................20

Using the automatic document feeder (ADF) ................................................20

Using the scanner glass ................................................................................21

) ................................................................5

3 General Setup 22

Paper settings......................................................................................................22

Paper Type ....................................................................................................22

Paper Size .....................................................................................................22

Tray Use in copy mode.................................................................................. 23

Tray Use in print mode ..................................................................................23

Volume settings ...................................................................................................24

Beeper volume ..............................................................................................24

Automatic daylight savings time .......................................................................... 24

Ecology features ..................................................................................................24

Toner Save ....................................................................................................24

Sleep Time ....................................................................................................25

Turning off the scanner lamp ...............................................................................25

LCD Contrast .......................................................................................................25

User Settings List.................................................................................................26

Network Configuration List...................................................................................26

viii

4 Security features 27

Secure Function Lock 2.0.................................................................................... 27

Setting the password for the administrator ................................................... 27

Changing the password for the administrator................................................28

Setting up public user mode .......................................................................... 28

Setting up restricted users.............................................................................29

Turning Secure Function Lock on/off.............................................................29

Switching Users............................................................................................. 30

Section II Copy

5 Making copies 32

How to copy......................................................................................................... 32

Entering copy mode.......................................................................................32

Making a single copy .....................................................................................32

Making multiple copies .................................................................................. 32

Stop copying.................................................................................................. 32

Copy options (temporary settings)....................................................................... 33

Enlarging or reducing the image copied ........................................................33

Improving copy quality...................................................................................34

Sorting copies using the ADF ........................................................................34

Changing text copy resolution .......................................................................34

Adjusting Contrast and Brightness ................................................................35

Making N in 1 copies (page layout) ...............................................................36

Duplex (2-sided) copying ....................................................................................37

Duplex Copy (long edge flip) .........................................................................37

Advanced Duplex Copy (short edge).............................................................38

Tray selection ......................................................................................................40

Out of memory message .....................................................................................40

Section III Direct printing

6 Printing data from a USB Flash memory drive or a digital camera

supporting mass storage 42

Supported file formats..........................................................................................42

Creating a PRN or PostScript Printing data directly from the USB Flash memory drive or a digital camera

supporting mass storage ..................................................................................43

Understanding the error messages .....................................................................45

3™ file for direct printing....................................42

Section IV Software

7 Software and Network features 48

How to read the HTML User’s Guide...................................................................48

Windows Macintosh

......................................................................................................48

....................................................................................................49

Section V Appendixes

A Safety and legal 52

Choosing a location ............................................................................................. 52

To use the machine safely...................................................................................54

Important safety instructions..........................................................................57

Federal Communications Commission (FCC) Declaration of Conformity

(USA only) .................................................................................................59

Industry Canada Compliance Statement (Canada only) ..............................59

Laser safety ...................................................................................................60

FDA regulations............................................................................................. 60

Disconnect device .........................................................................................61

LAN connection .............................................................................................61

International ENERGY STAR

Libtiff Copyright and License ...............................................................................62

Trademarks..........................................................................................................63

B Options 64

Compliance Statement.................................61

Options ................................................................................................................64

Optional paper tray (LT-5300) .............................................................................65

Memory board......................................................................................................65

Installing extra memory ................................................................................. 66

C Troubleshooting and routine maintenance 67

Troubleshooting ...................................................................................................67

If you are having difficulty with your machine ................................................67

Improving the print quality ............................................................................. 74

Error and maintenance messages....................................................................... 81

Document jams..............................................................................................85

Paper jams ....................................................................................................86

Routine maintenance...........................................................................................92

Cleaning the outside of the machine .............................................................93

Cleaning the scanner.....................................................................................94

Cleaning the laser scanner window...............................................................95

Cleaning the corona wire...............................................................................96

Cleaning the drum unit ..................................................................................98

Replacing the consumable items.......................................................................100

Replacing a toner cartridge .........................................................................101

Replacing the drum unit...............................................................................103

Replacing periodic maintenance parts............................................................... 106

Machine Information .......................................................................................... 106

Checking the Serial Number........................................................................106

Checking the Page Counters.......................................................................106

Checking the remaining life of parts ............................................................ 107

Reset ...........................................................................................................107

How to reset ................................................................................................ 108

Packing and shipping the machine .................................................................... 108

D Menu and features 110

On-screen programming....................................................................................110

Menu table................................................................................................... 110

Memory storage........................................................................................... 110

Menu keys .........................................................................................................110

How to access the menu mode ................................................................... 111

Menu table.........................................................................................................112

Entering text ......................................................................................................122

E Specifications 124

General.............................................................................................................. 124

Print media......................................................................................................... 126

Copy ..................................................................................................................128

Scan ..................................................................................................................129

Print ...................................................................................................................130

Interfaces...........................................................................................................131

Direct Print feature............................................................................................. 132

Computer requirements..................................................................................... 133

Consumable items............................................................................................. 135

Ethernet wired network...................................................................................... 136

F Glossary 138

G Index 139

xii

Section I

General I

General information 2 Loading paper and documents 10 General Setup 22 Security features 27

General information 1

Using the documentation 1

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are used throughout the documentation.

Bold Bold style identifies keys on the

machine control panel or computer screen.

Italics Italicized style emphasizes an

important point or refers you to a related topic.

Courier

New

Courier New font identifies the messages shown on the LCD of the machine.

WARNING

Warnings tell you what to do to prevent possible personal injury.

CAUTION

Cautions specify procedures you must follow or avoid to prevent possible minor injuries.

IMPORTANT

IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects.

Electrical Hazard icons alert you to a possible electrical shock.

Hot Surface icons warn you not to touch machine parts that are hot.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

General information

Accessing the Software User’s Guide and Network User’s Guide

This User’s Guide does not contain all the information about the machine such as how to use the advanced features of Printer, Scanner and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide.

Viewing documentation 1

Viewing documentation (Windows®) 1

To view the documentation, from the Start menu, point to Brother, DCP-XXXX (where XXXX is your model name) from the program group, and then click User’s Guides in HTML format.

If you have not installed the software, you can find the documentation by following the instructions below:

a Turn on your PC.

Insert the Brother CD-ROM labeled Windows

b If the language selection screen

appears, click your language.

into your CD-ROM drive.

c If the model name screen appears, click

your model name. The CD-ROM main menu will appear.

If this window does not appear, use

Windows start.exe program from the root directory of the Brother CD-ROM.

Explorer to find and run the

d Click Documentation. e Click the documentation you want to

read:

 HTML documents (2 manuals):

Software User’s Guide and NetworkUser’sGuide in HTML

format. This format is recommended for

viewing on your computer.

 PDF documents (4 manuals):

User’s Guide for stand-alone operations, Software User’s Guide,

NetworkUser’sGuide and Quick Setup Guide.

This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

Chapter 1

How to find scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide: 1

 Scanning a document using the TWAIN

driver in Chapter 2

 Scanning a document using the WIA

driver (Windows Chapter 2

 Using ControlCenter3 in Chapter 3  Network Scanning in Chapter 4

XP/Windows Vista®) in

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:

 The complete ScanSoft™ PaperPort™

11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.

Viewing documentation (Macintosh®) 1

a Turn on your Macintosh

Insert the Brother CD-ROM labeled Macintosh

b The following window will appear.

c Double-click the Documentation icon.

into your CD-ROM drive.

d If the language selection screen

appears, double-click your language.

e Double-click the top page file to view the

Software User’s Guide and NetworkUser’sGuidein HTML format.

f Click the documentation you want to

read.

 Software User’s Guide

 NetworkUser’sGuide

Note

The documents are also available in PDF format (4 manuals): User’s Guide for stand-alone operations,

Software User’s Guide, Network User’s Guide and Quick Setup Guide. The PDF format is

recommended for printing the manuals. Double-click Brother Solutions Center

icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)

General information

How to find scanning instructions 1

There are several ways you can scan documents. You can find the instructions as follows:

Software User's Guide: 1

 Scanning in Chapter 9  Using ControlCenter2 in Chapter 10  Network Scanning in Chapter 11

Presto! PageManager User's Guide: 1

 The complete Presto! PageManager

User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

Accessing Brother support (Windows

You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM.

 Click Brother Support on the main menu.

The following screen will appear:

) 1

 To access our web site

(http://www.brother.com Brother Home Page.

 To view all Brother Numbers, including

Customer Service numbers for the USA and Canada, click Support Information.

 To access the USA Brother online

shopping mall (http://www.brothermall.com additional product and service information, click Brother Mall.com.

 To access Canada’s Brother online

shopping mall (http://www.brother.ca additional product and services information, click Shop Online (Canada).

 For the latest news and product support

information (http://solutions.brother.com click Brother Solutions Center.

 To visit our web site for original/genuine

Brother supplies (http://www.brother.com/original/ Supplies Information.

To return to the main page, click Back or if you have finished, click Exit.

) click

) for

), click

Chapter 1

Control panel overview 1

DCP-8080DN and DCP-8085DN have the same keys.

1Status LED

The LED will flash and change color depending on the machine status.

2LCD

Displays messages to help you set up and use your machine.

3 Menu keys:

Lets you access the Menu to program your settings in this machine.

Clear/Back

Deletes entered data or lets you cancel the current setting.

Lets you store your settings in the machine. d or c Press to scroll backwards or forwards through

menu selections. a or b Press to scroll through the menus and options.

4 Numeric keys

Use these keys to enter text.

5Stop/Exit

Stops an operation or exits from a menu.

6Start

Lets you start making copies or scanning.

7 Copy keys:

Duplex

You can choose Duplex to copy on both sides of the paper.

Contrast/Quality

Lets you change the quality or contrast for the next copy.

Enlarge/Reduce

Reduces or enlarges copies.

Tray Select

Lets you change which tray will be used for the next copy.

Sort

Sorts multiple copies using the ADF.

Nin1

You can choose N in 1 to copy 2 or 4 pages onto one page.

General information

8 Scan

Puts the machine in Scan mode. (For details about scanning, see the Software

User’s Guide on the CD-ROM.)

9 Print keys:

Secure/Direct

This key has two functions.

 Secure

You can print data saved in memory when you enter your four-digit password. (For details about using the Secure key, see the Software User’s Guide on the CD-ROM.)

When using Secure Function Lock, you can switch restricted users by holding down c as you press Secure/Direct. (See Secure Function Lock 2.0 on page 27.)

 Direct

Lets you print data from a USB Flash memory drive that you can connect directly to the machine. The Direct key will be active when a USB Flash memory drive is connected to the machine’s USB direct interface. (See Printing data directly from

the USB Flash memory drive or a digital camera supporting mass storage

on page 43.)

Job Cancel

Cancels a programmed print job and clears it from the machine’s memory.

To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).

Chapter 1

Status LED indications 1

The Status LED (light emitting diode) will flash and change color depending on the machine’s status.

LED Machine Status Description

Green

(blinking)

Green

Yellow

(blinking)

Yellow

Red

(blinking)

Sleep Mode The power switch is off or the machine is in Sleep mode.

Warming Up The machine is warming up for printing.

Ready The machine is ready to print.

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Data Remaining

Print data remains in the machine memory.

in Memory

Service error Follow the steps below.

1. Turn off the power switch.

2. Wait a few seconds, and then turn it back on and try to print again.

If you cannot clear the error and you see the same service call indication after turning the machine back on, please call Brother Customer Service. (See Brother numbers on page i.)

General information

Red

Cover open The front cover or fuser cover is open. Close the cover. Toner Life End Replace the toner cartridge with a new one. Paper error Put paper in the tray or clear the paper jam. Check the LCD

message.

Scan lock Check that the scanner lock lever is released.

Others Check the LCD message.

Note

When the power switch is off or the machine is in Sleep mode, the LED is off.

Loading paper and documents 2

Loading paper and print media 2

The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray.

When you put paper into the paper tray, note the following:

 If your application software supports

paper size selection on the print menu, you can select it through the software. If your application software does not support it, you can set the paper size in the printer driver or by using the control panel buttons.

Loading paper in the standard paper tray 2

Printing on plain paper, thin paper, recycled paper or transparencies from the paper tray

a Pull the paper tray completely out of the

machine.

b While pressing the blue paper-guide

release lever (1), slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.

c Fan the stack of paper well to avoid

paper jams and misfeeds.

Loading paper and documents

Note

For Legal and Folio size paper, press the release button (1) in the bottom of the paper tray and then pull out the back of the paper tray. (Legal or Folio size paper are not available in some regions.)

d Put paper in the tray, and make sure that

the paper is below the maximum paper mark (1). The side to be printed on must be face down.

f Unfold the support flap (1) to prevent

paper from sliding off the face-down output tray.

IMPORTANT

Make sure the paper guides touch the sides of the paper so it will feed properly.

e Put the paper tray firmly back in the

machine. Make sure that it is completely inserted into the machine.

Chapter 2

Loading paper in the multi-purpose tray (MP tray) 2

You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print or copy on thick paper, bond paper, envelopes, labels or transparencies.

Printing on thick paper, bond paper, envelopes, labels and transparencies

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

When the back output tray is pulled down, the machine has a straight paper path from the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on thick paper, bond paper, envelopes, labels or transparencies.

IMPORTANT

Remove each printed sheet or envelope immediately to prevent a paper jam.

a Open the back cover (back output tray).

b Open the MP tray and lower it gently.

c Pull out the MP tray support (1) and

unfold the flap (2).

d While pressing the paper side guide

release lever, slide the paper guides to fit the width of the paper that you are going to use.

IMPORTANT

Make sure the paper guides touch the sides of the paper so it will feed properly.

e Put the envelopes (up to 3), thick paper,

labels or transparencies in the MP tray with the top edge first and the print side face up. Make sure that the paper stays under the maximum paper mark (b).

Loading paper and documents

Unprintable area 2

Unprintable area for copies 2

The figures show unprintable areas.

Note

This unprintable area shown above is for a single copy or a 1 in 1 copy using Letter size paper. The unprintable area changes with the paper size.

Document Size

Top (1) Bottom (1)

Left (2) Right (2)

Letter 0.12 in. (3 mm) 0.16 in. (4 mm) A4 0.12 in. (3 mm) 0.08 in. (2 mm)

Unprintable area when printing from a computer 2

When using the driver the printable area is smaller than the paper size, as shown below.

Portrait Landscape

Portrait 1 0.16 in. (4.23 mm) 0.16 in. (4.23 mm)

Landscape 1 0.16 in. (4.23 mm) 0.16 in. (4.23 mm)

Windows® printer driver and

Macintosh

printer driver

BRScript Driver for Windows

and Macintosh®

2 0.25 in. (6.35 mm) 0.16 in. (4.23 mm)

2 0.2 in. (5.08 mm) 0.16 in. (4.23 mm)

Note

The unprintable area shown above is for Letter size paper. The unprintable area changes with the paper size.

Chapter 2

Acceptable paper and other print media 2

Print quality may vary according to the type of paper you are using.

You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, transparencies, labels or envelopes.

For best results, follow the instructions below:

 Use paper made for plain paper copying.  Use paper that is 16 to 28 lb (60 to

105 g/m

 Use labels and transparencies which are

designed for use in laser machines.

 DO NOT put different types of paper in the

paper tray at the same time because it may cause paper jams or misfeeds.

 For proper printing, you must choose the

same paper size from your software application as the paper in the tray.

Recommended paper and print media 2

To get the best print quality, we suggest using the following paper.

Paper Type Item

Plain Paper Xerox 4200DP 20 lb

Hammermill Laser Print (24 lb=90 g/m

Recycled Paper No specific brand

recommended Transparency 3M CG3300 Labels Avery laser labels white

#5160 Envelope No specific brand

recommended

)

 Avoid touching the printed surface of the

paper immediately after printing.

 When you use transparencies remove

each sheet immediately to prevent smudging or paper jams.

 Use long grain paper with a neutral Ph

value, and a moisture content of approx. 5%.

Type and size of paper 2

The machine loads paper from the installed standard paper tray, optional lower tray or multi-purpose tray.

Loading paper and documents

Standard paper tray 2

Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 16. The standard paper tray can hold up to 250 sheets of Letter/A4, Legal or

Folio size paper (20 lb or 80 g/m

). Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

Multi-purpose tray (MP tray) 2

The MP tray can hold up to 50 sheets of plain

paper, 16-43 lb (60-163 g/m

), or up to 3 envelopes. Paper can be loaded up to the maximum paper mark on the sliding paper width guide.

Optional lower tray (LT-5300) 2

The optional lower tray can hold up to 250 sheets of Letter/A4, Legal or Folio size paper

(20 lb or 80 g/m the top line of the maximum paper mark on the sliding paper width guide.

). Paper can be loaded up to

The name for the paper trays in the printer driver in this Guide are as follows:

Tray and optional unit Name

Standard paper tray Tray 1 Optional lower tray Tray 2 Multi-purpose tray MP tray

Chapter 2

Paper capacity of the paper trays 2

Paper size Paper types No. of sheets

Paper Tray (Tray #1)

A4, Letter, Legal, Executive, A5, A5 (Long Edge), A6, B5, B6 and

Folio

Plain paper, Thin paper, Bond paper and Recycled paper

up to 250 20 lb (80 g/m2)

Transparency up to 10

Multi-purpose tray (MP tray)

Width: 2.75 to 8.5 in. (69.8 to 216 mm)

Length: 4.57 to 16 in. (116 to 406.4 mm)

Plain paper, Thin paper, Thick paper, Bond paper, Recycled paper, Envelopes and Labels.

up to 50

20 lb (80 g/m

)

up to 3 (envelopes)

Transparency up to 10 Paper Tray (Tray #2)

Folio size is 8.5 in. × 13 in. (215.9 mm x 330.2 mm)

A4, Letter, Legal, Executive, A5, B5, B6

and Folio

Plain paper, Thin paper,

Bond paper and

Recycled paper

up to 250 20 lb (80 g/m2)

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Basis weight

20-24 lb (75-90 g/m

Thickness 80-110 µm Roughness Higher than 20 sec. Stiffness

90-150 cm

/100 Grain direction Long grain Volume resistivity

Surface resistivity

Filler CaCO

-10e11 ohm

10e

-10e12 ohm-cm

10e

(Neutral)

Ash content Below 23 wt% Brightness Higher than 80% Opacity Higher than 85%

)

+ 128 hidden pages

Brother DCP-8085DN User Manual

Brother numbers

Register your product

FAQs (frequently asked questions)

For Customer Service

Ordering accessories and supplies

Compilation and Publication Notice

Brother® Three-Year Limited Warranty and Replacement Service

Table of Contents

General information 1

Using the documentation 1

Symbols and conventions used in the documentation 1

Accessing the Software User’s Guide and Network User’s Guide

Viewing documentation 1

Viewing documentation (Windows®) 1

How to find scanning instructions 1

Software User's Guide: 1

ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:

Viewing documentation (Macintosh®) 1

How to find scanning instructions 1

Software User's Guide: 1

Presto! PageManager User's Guide: 1

Control panel overview 1

Status LED indications 1

Loading paper and documents 2

Loading paper and print media 2

Loading paper in the standard paper tray 2

Printing on plain paper, thin paper, recycled paper or transparencies from the paper tray

Loading paper in the multi-purpose tray (MP tray) 2

Printing on thick paper, bond paper, envelopes, labels and transparencies

Unprintable area 2

Unprintable area for copies 2

Unprintable area when printing from a computer 2

Acceptable paper and other print media 2

Recommended paper and print media 2

Type and size of paper 2

Standard paper tray 2

Multi-purpose tray (MP tray) 2

Optional lower tray (LT-5300) 2

The name for the paper trays in the printer driver in this Guide are as follows:

Paper capacity of the paper trays 2

Recommended paper specifications 2