Brother DCP-8045D, DCP-8040 Owner's Manual

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DCP-

8040

DCP-

8045

USER’S GUIDE

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: DCP-8040, DCP-8045D (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

www.registermybrother.com

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

■ may serve as confirmation of the purchase date of your product should you lose your receipt;

■ may support an insurance claim by you in the event of product loss covered by insurance; and,

■ will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-line at www.registermybrother.com

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the DCP. Calls must be made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

■

may serve as confirmation of the purchase date of your product should you lose your receipt;

■

may support an insurance claim by you in the event of product loss covered by insurance; and,

■

will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at

www.registermybrother.com

Frequently asked questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Digital Copier/Printer needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section to learn how to get the most from your Brother product.

http://solutions.brother.com

You can check here for Brother driver updates.

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

BROTHER NUMBERS

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Toner Cartridge TN-540 (Standard, Prints up to 3,500 pages)

TN-570 (High yield, Prints up to 6,700 pages)

Drum Unit DR-510

IEEE-1284 Bi-directional Cable F2A046-10

Power Protector for A/C Power, Phone Line Surges and Voltage Spikes (2 outlets)

Power Protector for A/C Power, Phone Line Surges and Voltage Spikes (8 outlets)

Paper Tray #2 (Option) LT-5000

Network (LAN) Board (Option) Brother Print Server (10/100 Base-TX Ethernet Network)

User's Guide LF2695001

Quick Setup Guide LF2723001

ORDERING ACCESSORIES AND SUPPLIES

QPD120

FX120

NC-9100h

LF2796001 (French For Canada)

LF2798001 (French For Canada)

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

NOTICE – DISCLAIMER OF WARRANTIES

iii

Brother® Three-Year Limited Warranty and Exchange Service

For DCP-8040 and DCP-8045D

(USA only)

Who is covered:

• This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").

• If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

• This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to toner, drums, print heads and ink cartridges.

• Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Period(s):

• Machines have a two-stage warranty: 2 years from the original purchase date and an additional warranty up to 3 years from the original purchase date.

• Accompanying Consumable and Accessories Items have a one-stage warranty: 90 days from the original purchase date or the rated life of the Consumable Item, whichever occurs first.

What is NOT covered: This warranty does not cover (1) Physical damage to this Product; (2) Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

(3) Damage caused by another device or

software used with this Product (including but not limited to damage resulting from use of non Brother®-brand parts and Consumable and Accessory Items);

(4) Consumable and Accessory Items that

expired in accordance with a rated life; and,

(5) Problems arising from other than defects

in materials or workmanship.

(6) Normal Periodic Maintenance Items,

such as Paper Feeding Kit, Fuser and Laser Units.

This warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846 or visit our web site at www.brother.com.

or a

DCP LIMITED WARRANTY (USA)

What Brother will ask you to do: After contacting Brother or a Brother

Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

First 2 Years concerning your Machine and/or accompanying Consumable and Accessory Item(s) is covered by this warranty and you first reported the problem with your Machine to Brother or an Authorized Service Center within 2 years from the original purchase date or (ii) you first reported the problem with the accompanying Consumable and Accessory Items to Brother or an Authorized Service Center within the earlier of 90 days from the original purchase date or the rated life of the item, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Item(s) is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Item(s) and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Item(s) will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

: If the problem reported

if (i)

2 Years to 3 Years If the problem reported concerning your

Machine is covered by this warranty and you first reported the problem after 2 years, but before 3 years from the original purchase date, Brother or its Authorized Service Center will repair the Machine at no charge to you for parts or labor. Brother reserves the right to use refurbished parts provided such refurbished parts conform to the manufacturer's specifications for new product/parts. The repaired Machine will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Item(s) are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Item(s) back to you.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

DCP LIMITED WARRANTY (USA)

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the shipping bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems of your original Product are not covered by the warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your

original Accessory Items and a copy of the return shipping bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

• This Warranty is the only w arranty that Brother is giving for this Product. It is the

final expression and the exclusive and only statement of Brother's obligations to you. It

replaces all other agreements and understandings that you may have with Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may vary from state to state.

• This Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important:

all original packing materials, in the event that you ship this product.

We recommend that you keep

DCP LIMITED WARRANTY (USA)

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this DCP/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the DCP/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the DCP/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the DCP/Facsimile and will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User’s Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the DCP/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this DCP/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

vii

Safety precautions

To use the DCP safely

Save these instructions for later reference.

WARNING

There are high voltage electrodes inside the DCP. Before you clean the DCP or clear a paper jam, make sure you have unplugged the power cord from the power outlet.

After you use the DCP, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the area shown in

the illustration.

To prevent injuries, be careful not to put your hands on the edge of the DCP under the document cover.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

To prevent injuries, be careful not to put your fingers in the area shown in the illustration.

viii

To prevent injuries, be careful not to put your fingers in the area shown in the illustration.

WARNING

■

When you move the DCP, grasp the side handholds that are under the scanner. Do NOT carry the DCP by holding it at the bottom.

■

Install equipment with a power cord near a socket/outlet that is easily accessible.

■

Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

Caution

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the line during a lightning storm.

Choosing a location

Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95.5°F (10°-32.5°C).

Caution

■

Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■

Do not expose the DCP to direct sunlight, excessive heat, moisture, or dust.

■

Do not connect your DCP to electrical outlets controlled by wall switches or automatic timers.

■

Disruption of power can wipe out information in the DCP’s memory.

■

Do not connect your DCP to electrical outlets on the same circuit as large appliances or other Equipment that might disrupt the power supply.

■

Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

NO ! NO !

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.................................................1-1

Symbols used in this Guide....................................1-1

On-line Registration (USA and Canada) .................... 1-2

DCP part names and operations ................................ 1-3

Control panel overview ..................................................... 1-6

Status LED indications ...............................................1-8

Inserting originals for copying (and scanning) ................ 1-10

Using the ADF (automatic document feeder) ........... 1-10

Using the scanner glass ........................................... 1-12

Paper .....................................................................................2-1

About paper ...................................................................... 2-1

Type and size of paper ............................................... 2-1

Recommended paper ................................................. 2-1

Choosing acceptable paper .............................................. 2-2

Paper capacity of the paper trays........................... 2-3

Paper specifications for each paper tray ................ 2-4

How to load paper ......................................................2-5

To load paper or other media in the paper tray ...... 2-5

To load paper or other media in the manual feed

tray (For DCP-8040)........................................... 2-7

To load paper or other media in the multi-purpose

tray (MP tray) (For DCP-8045D) ........................ 2-9

To use Automatic Duplexing for copy and

print operations (For DCP-8045D) ....................... 2-11

On-screen programming .....................................................3-1

User-friendly programming ...............................................3-1

Menu table.................................................................. 3-1

Navigation keys ................................................................ 3-2

Key Operations table ......................................................3-10

Getting started .....................................................................4-1

General Setup ..................................................................4-1

Setting the Paper Type...............................................4-1

Setting the Paper Size................................................ 4-3

Setting the Beeper Volume.........................................4-4

Toner Save.................................................................4-4

Sleep Time ................................................................. 4-5

Turning off the Scanner Lamp .................................... 4-5

Setting the Tray Use for Copy mode ..........................4-6

Setting the LCD Contrast............................................ 4-7

Printing the User Settings List .................................... 4-7

Making copies ......................................................................5-1

Using the DCP as a copier ...............................................5-1

Printable area .............................................................5-1

Temporary copy settings ........................................5-2

Making a single copy from the ADF............................5-3

Making multiple copies from the ADF.........................5-3

Single or multiple copies using the scanner glass ...... 5-4

Out of Memory message ............................................ 5-4

Using the copy keys (temporary settings).........................5-5

Enlarge/Reduce..........................................................5-6

Quality (type of original)..............................................5-8

Sorting copies using the ADF.....................................5-8

Contrast ......................................................................5-9

Tray Select................................................................5-10

Duplex/N in 1............................................................5-11

Duplex/N in 1 copy....................................................5-12

N in 1 copy............................................................5-12

Poster...................................................................5-13

Duplex (1 in 1) (For DCP-8045D) .........................5-14

Duplex (2 in 1) and Duplex (4 in 1)

(For DCP-8045D) .............................................5-16

Changing the default copy settings.................................5-17

Quality ......................................................................5-17

Contrast ....................................................................5-17

xii

Using the DCP as a printer ..................................................6-1

Using the Brother DCP-8040, DCP-8045D printer driver ...6-1

How to print your document..............................................6-2

Simultaneous printing and scanning................................. 6-3

Two-sided printing (Duplex Printing)...........................6-3

Automatic Duplex Printing (For DCP-8045D)......... 6-3

Manual Duplex Printing ..........................................6-4

Face-down output tray................................................6-4

Printing on plain paper................................................ 6-5

The manual feed tray (For DCP-8040) ................... 6-5

The MP tray (For DCP-8045D)...............................6-6

Printing on thicker paper and card stock ....................6-7

The manual feed tray (For DCP-8040) ................... 6-7

The multi-purpose tray (MP tray)

(For DCP-8045D) ............................................... 6-9

Printing on envelopes ............................................... 6-11

Printer operation keys.....................................................6-16

Job Cancel................................................................6-16

Secure key................................................................6-16

Setting the Emulation Selection................................ 6-17

Printing the Internal Font List.................................... 6-18

Printing the print configuration list ............................6-18

Restoring default settings ......................................... 6-18

Printer driver settings .........................................................7-1

Printer driver settings........................................................ 7-1

How to access the printer driver settings.......................... 7-1

Features in the Brother Native Driver ............................... 7-2

Basic tab.....................................................................7-2

Paper Size .............................................................. 7-3

Multiple Page.......................................................... 7-3

Orientation..............................................................7-3

Copies ....................................................................7-4

Media Type............................................................. 7-4

Advanced tab..............................................................7-5

Print Quality............................................................7-5

Duplex Printing.......................................................7-7

Watermark..............................................................7-8

Page Setting ......................................................... 7-10

Device Options .....................................................7-11

Secure Print.............................................................. 7-11

Accessories tab ....................................................7-14

Support tab ........................................................... 7-16

Features in the PS printer driver (For Windows

Ports tab ................................................................... 7-18

Device Settings tab...................................................7-19

Layout tab................................................................. 7-20

Booklet (For DCP-8045D)

(For Windows

Paper/Quality tab...................................................... 7-21

Advanced Options ....................................................7-22

2000/XP) .................................7-20

) ..........7-17

How to scan using Windows® ............................................ 8-1

Scanning a document....................................................... 8-1

TWAIN compliant........................................................8-1

How to access the Scanner........................................8-2

Scanning a document into the PC..............................8-3

xiii

Scanning a whole page .......................................... 8-3

Pre-Scanning to crop a portion you want to scan.... 8-4

Settings in the Scanner window.................................. 8-6

Image Type............................................................. 8-6

Resolution...............................................................8-6

Scan Type ..............................................................8-7

Brightness...............................................................8-7

Contrast ..................................................................8-7

Document Size.......................................................8-8

Scanning a document (For Windows

XP only) .............8-10

WIA compliant...........................................................8-10

How to access the scanner.......................................8-10

Scanning a document into the PC ............................ 8-11

Scanning a document using the ADF...................8-11

Pre-Scanning to crop a portion you want to

scan using the scanner glass ...........................8-13

Brother Scanner Utility..........................................8-15

Using the scan key

(For USB or Parallel interface cable users) .................8-16

Scan to E-mail ..........................................................8-17

Scan to Image ..........................................................8-17

Scan to OCR.............................................................8-18

Scan to File...............................................................8-18

Using ScanSoft

PaperPort® and OmniPage® OCR ......8-19

Viewing items............................................................8-20

Organizing your items in folders ...............................8-21

Quick links to other applications ............................... 8-21

ScanSoft

OmniPage® OCR lets you convert

image text into text you can edit...........................8-22

You can Import items from other applications .......... 8-22

You can Export items in other formats......................8-23

Exporting an image file .........................................8-23

How to Uninstall PaperPort

ScanSoft

OmniPage®.........................................8-23

and

xiv

Using the Brother Control Center

(For Windows Windows NT

98/98SE/Me/2000 Professional and

WS 4.0) ..........................................................9-1

Brother MFL-Pro Control Center.................................9-1

AutoLoad the Brother Control Center .........................9-2

How to turn off AutoLoad............................................9-2

Brother Control Center features........................................ 9-3

Auto Configuration......................................................9-3

Scan key operations ...................................................9-4

Copy operations ......................................................... 9-4

Scanner settings for Scan and Copy buttons ............. 9-5

Global settings............................................................9-5

Setting up the scanner configurations ........................ 9-6

Perform an operation from the Control Center screen.. 9-7

Scan to File....................................................................... 9-8

To access Scan to File Configurations screen ........... 9-8

Scanner settings......................................................... 9-8

Destination folder........................................................ 9-9

Scan to E-mail ................................................................9-10

To access Scan to E-mail Configurations screen..... 9-10

Scanner settings.......................................................9-10

E-mail application .....................................................9-11

Send to Options........................................................ 9-11

Scan to OCR (Word Processor) ..................................... 9-12

To access Scan to OCR Configurations screen ....... 9-12

Scanner settings.......................................................9-12

Word Processor........................................................ 9-13

Scan to Image ................................................................9-14

To access Scan to Image Configurations screen ..... 9-14

Scanner Settings ......................................................9-14

Target Application.....................................................9-14

Copy ...............................................................................9-15

To access the Copy Configurations screen.............. 9-15

Scanner settings.......................................................9-15

Number of copies .....................................................9-15

Using the Windows®-Based Brother SmartUI Control Center (For Windows

Brother SmartUI Control Center ..................................... 10-1

AutoLoad the Brother Control Center ....................... 10-2

How to turn off Auto Load......................................... 10-2

Brother Control Center features .....................................10-3

Auto Configuration....................................................10-4

Hardware Section: Changing the Scan to button

configuration................................................................10-5

Scan to E-mail .......................................................... 10-6

Scan to File...............................................................10-7

Scan to Image ..........................................................10-8

Scan to OCR .......................................................... 10-10

Software Section ..........................................................10-12

Scan .......................................................................10-13

Copy.......................................................................10-13

Custom ................................................................... 10-14

XP) ..................................10-1

Scan to File...................................................................10-15

Scan to E-mail ..............................................................10-17

File attachments .....................................................10-19

Scanner settings ..................................................... 10-20

Scan to OCR (Word Processing program) ................... 10-21

Scan to Graphics application

(example: Microsoft Paint) .........................................10-23

Copy .......................................................................10-25

Custom: User-defined buttons ...................................... 10-27

Customizing a user-defined button ......................... 10-27

1. Select the Scan Action ...................................10-27

2. Select Configuration for the Scan Type..........10-28

3. Select Scan Settings. .....................................10-32

Using your DCP with a Macintosh® ..................................11-1

Setting up your USB-equipped Apple Using the Brother printer driver with your Apple

Macintosh

(Mac OS® 8.6 - 9.2)..................................11-2

Using the Brother Printer Driver with Your Apple

Macintosh

(Mac OS® X).............................................11-4

Macintosh® .......11-1

Choosing page setup options ................................... 11-4

Specific settings........................................................11-5

Using the PS driver with your Apple

For Mac OS For Mac OS

8.6 to 9.2 users...................................11-7

X users .............................................11-11

Macintosh®..........11-7

Using the Brother TWAIN scanner driver with your

Macintosh

.................................................................11-14

Accessing the scanner............................................ 11-14

Scanning an image into your Macintosh

...............11-15

Scanning a whole page ......................................11-15

Pre-Scanning an image ..........................................11-16

Settings in the Scanner window.............................. 11-17

Image..................................................................11-17

Scanning Area....................................................11-19

Business Card Size ............................................11-19

Adjusting the Image............................................11-20

Using Presto!

PageManager®.....................................11-21

Highlights................................................................11-21

System requirements.............................................. 11-22

Technical Support................................................... 11-22

xvi

Network Scanning (Windows

XP only) .............................................................................. 12-1

Using the Scan key.........................................................12-5

98/98SE/Me/2000 Professional and

Network License....................................................... 12-1

Registering your PC with the DCP ........................... 12-1

Scan to E-mail (PC).................................................. 12-5

Scan to Image ..........................................................12-6

Scan to OCR ............................................................12-7

Scan to File...............................................................12-8

Important information ....................................................... 13-1

Federal Communications Commission (FCC)

Declaration of Conformity (USA only) ..................13-1

Important ..............................................................13-2

Important – about the interface cable...................13-2

Industry Canada Compliance Statement

(Canada only) ....................................................... 13-3

For your safety..........................................................13-3

International E

Statement.............................................................13-3

Laser safety.............................................................. 13-4

FDA regulations........................................................ 13-4

Important safety instructions........................................... 13-6

Trademarks ....................................................................13-8

Troubleshooting and routine maintenance ..................... 14-1

Troubleshooting ............................................................. 14-1

Error messages ........................................................14-1

Original jams............................................................. 14-4

Original is jammed in the top of the ADF unit. ...... 14-4

Original is jammed inside the ADF unit. ...............14-4

Paper jams ............................................................... 14-5

Paper is jammed in the duplex tray

(For DCP-8045D) ............................................. 14-9

If you are having difficulty with your DCP ............... 14-11

Improving the print quality ......................................14-14

Packing and shipping the DCP ..................................... 14-18

Routine maintenance.................................................... 14-21

Cleaning the scanner.............................................. 14-21

Cleaning the printer ................................................ 14-22

Cleaning the drum unit ........................................... 14-23

Replacing the toner cartridge .................................14-24

How to replace the toner cartridge ......................... 14-25

NERGY STAR

Compliance

xvii

Replacing the drum unit..........................................14-30

Checking the drum life............................................14-34

Page Counter ......................................................... 14-34

Optional accessories .........................................................15-1

Memory board.................................................................15-1

Installing the optional memory board........................15-2

Network (LAN) board ......................................................15-5

Before starting installation ........................................15-6

Step 1: Hardware installation....................................15-6

Step 2: Connecting the NC-9100h to an Unshielded

Twisted Pair 10BASE-T or 100BASE-TX Ethernet

Network ................................................................15-9

LED.......................................................................15-9

TEST SWITCH ...................................................15-10

Paper Tray #2 ......................................................... 15-11

Glossary ............................................................................... G-1

Specifications ...................................................................... S-1

Product description .......................................................... S-1

General ............................................................................ S-1

Print media....................................................................... S-2

Copy ................................................................................ S-3

Scanner ........................................................................... S-3

Printer.............................................................................. S-4

Interfaces......................................................................... S-4

Computer requirements ................................................... S-5

Consumable items........................................................... S-6

Network (LAN) board (NC-9100h) ................................... S-7

Optional External Wireless Print/Scan Server

(NC-2200w) .................................................................. S-8

xviii

Index .......................................................................................I-1

Introduction

Using this Guide

Thank you for buying a Brother Digital Copier Printer (DCP). Your DCP-8040 or DCP-8045D is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your DCP by taking a few minutes to read this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the DCP

control panel.

Italics Italicized typeface emphasizes an important point

or refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the DCP.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the DCP.

Courier New typeface identifies the message on the LCD of the DCP.

INTRODUCTION 1 - 1

On-line Registration (USA and Canada)

Insert the MFL-Pro Suite CD-ROM into your CD-ROM drive.

Click Online Registration to register your product.

1 - 2 INTRODUCTION

DCP part names and operations

■

Front view

5 Automatic Document Feeder (ADF)

4 Control Panel

3 Face-down Output Tray

Support Flap with Extension

2 Front Cover Release Button

1 (DCP-8040) Manual Feed Tray

(DCP-8045D) Multi-purpose Tray (MP Tray)

No.

Name Description

11 Paper Tray (Tray #1)

1 (DCP-8040) Manual Feed Tray

Load paper here.

6 ADF Document Support

Extension

7 ADF Document

Output Support Flap

8 Document Cover

9 Power Switch

10 Front Cover

(DCP-8045D) Multi-purpose Tray (MP Tray)

2 Front Cover Release Button Press it to open the front cover.

3 Face-down Output Tray Support Flap

with Extension (Support Flap)

Unfold it to prevent the printed paper from sliding off the DCP.

4 Control Panel Use the keys and display to control

the DCP.

5 Automatic Document Feeder (ADF) Use the ADF unit for multiple page

originals.

6 ADF Document Support Extension Place the original here to use the

ADF unit.

7 ADF Document Output Support Flap Unfold to prevent the scanned pages

from sliding off the DCP.

8 Document Cover Open to place the original on the

scanner glass.

9 Power Switch Switch it on or off.

10 Front Cover Open to install a toner cartridge or

drum unit.

11 Paper Tray (Tray #1) Load paper here.

INTRODUCTION 1 - 3

■

Back view

15 Face-up Output Tray

(Back Output Tray)

16 ADF Cover

14 AC Power Connector

13 Duplex Tray

(DCP-8045D )

12 Paper Adjustment Lever

for Duplex Printing

(DCP-8045D)

No.

Name Description

12 Paper Adjustment Lever for

Duplex Printing

Use to match your paper size for duplex printing.

17 USB Interface

Connector

18 Parallel Interface

Connector

(DCP-8045D)

13 Duplex Tray

(DCP-8045D)

Slide out to remove paper jammed inside the DCP.

14 AC Power Connector Connect the AC Power Connector here.

15 Face-up Output Tray

(Back Output Tray)

Open it when thicker paper is placed in the MP tray or Manual feed tray.

16 ADF Cover Open to remove paper jammed inside the

ADF unit.

17 USB Interface Connector Connect the USB Cable here.

18 Parallel Interface Connector Connect the Parallel Cable here.

1 - 4 INTRODUCTION

■

Inside view (document cover open)

22 Document Cover

21 Scanner Lock Lever

20 Glass Strip

19 Document

Guidelines

No.

Name Description

23 White Film

24 Scanner Glass

19 Document Guidelines Use to center the original on the scanner glass.

20 Glass Strip This is used to scan the original when using the

ADF.

21 Scanner Lock Lever Use to lock/unlock the scanner when relocating the

DCP.

22 Document Cover Open to place the original on the scanner glass.

23 White Film Clean it for good quality copying and scanning.

24 Scanner Glass Place the original to be scanned here.

INTRODUCTION 1 - 5

Control panel overview

DCP-8040 and DCP-8045D have similar control panel keys.

Print keys:

Secure

Lets you print out data saved in memory by entering your four-digit password.

Job Cancel

Clears data from the printer memory.

Status LED

(Light-Emitting Diode)

The LED will flash and change color depending on the DCP status.

5-Line Liquid Crystal Display (LCD)

Displays messages on the screen to help you to set up and use your DCP.

1 3

Navigation keys:

Lets you access the Menu to program.

Set

Lets you store your settings in the DCP.

Clear/Back

Deletes entered data or lets you exit the menu by pressing repeatedly.

Press to scroll forward or backward to a menu selection.

Press to scroll through the menus and options.

1 - 6 INTRODUCTION

3 4

Copy keys

(Temporary Settings):

Enlarge/Reduce

Lets you reduce or enlarge copies depending upon the ratio you select.

Contrast

Lets you make a copy that is lighter or darker than the original.

Quality

Lets you select the copy quality for your type of original.

Tray Select

You can select which tray you would like to use for the next copy.

Sort

Lets you sort multiple copies using the ADF.

N in 1 (For DCP-8040) N in 1 lets you copy 2 or 4 pages

onto one page.

Duplex/N in 1 (For DCP-8045D)

You can choose Duplex to copy on both sides of the paper or N in 1 to copy 2 or 4 pages onto one page.

Numeric keys

Use the numeric keys to enter the number of multiple copies (99 maximum).

Stop/Exit

Stops a copy and scan operation or exits from the menu.

Start

Lets you start making copies or scanning.

Lets you access Scan mode.

Scan key:

INTRODUCTION 1 - 7

Status LED indications

Status

The depending on the DCP status.

The LED indications shown in the table below are used in the illustrations in this chapter.

LED LED status

LED (Light Emitting Diode) will flash and change color

LED is off.

LED is on.

Green Yellow Red

LED is blinking.

Green Yellow Red

LED DCP status Description

Sleep Mode The power switch is off or the DCP is in Sleep

mode or Power save mode.

Warming Up The DCP is warming up for printing.

Green

Ready The DCP is ready to print.

Green

Receiving Data The DCP is either receiving data from the

computer, processing data in memory or

Yellow

Data Remaining in Memory

Yellow

1 - 8 INTRODUCTION

printing data.

Print data remains in the DCP memory.

LED DCP status Description

Service error Follow the steps below.

1. Turn off the power switch.

2. Wait a few seconds, and then turn it back on and try to print again.

If you cannot clear the error and see the same

Red

Cover open The cover is open. Close the cover. (See Error

Toner empty Replace the toner cartridge with a new one.

Paper error Put paper in the tray or clear the paper jam.

Red

Scan lock Check that the scanner lock lever is released.

Others Check the LCD message. (See Troubleshooting

Out of memory Memory is full. (See Error messages on page

service call indication after turning the DCP back on, please call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada).

messages on page 14-1.)

(See Replacing the toner cartridge on page 14-24.)

Check the LCD message. (See Troubleshooting and routine maintenance on page 14-1.)

(See Scanner Lock Lever on page 1-5.)

and routine maintenance on page 14-1.)

14-1.)

INTRODUCTION 1 - 9

Inserting originals for copying (and scanning)

You can copy from either the ADF (automatic document feeder) or from the scanner glass.

Using the ADF (automatic document feeder)

The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the DCP. Use standard (20 lb/75g/m and stagger them.

Temperature:68 Humidity: 50% - 70%

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To copy or scan this kind of document, see Using the scanner glass on page 1-12.)

Make sure originals written with ink are completely dry.

Pull out the ADF document support extension.

Unfold the ADF document output support flap.

Fan the pages well and stagger them at an angle. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller.

) paper when using the ADF. Always fan the pages well

F - 86°F (20°C - 30°C)

ADF Document Support Extension

ADF Document Output Support Flap

1 - 10 INTRODUCTION

Adjust the paper guides to fit the width of your originals.

The documents are Face Up in the ADF

ADF Document Output Support Flap

Press

Start

. The DCP starts scanning the first page.

INTRODUCTION 1 - 11

Using the scanner glass

You can use the scanner glass to copy one page at a time, or pages of a book. To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF.

Lift the document cover.

Originals are Face Down on the Scanner Glass

Using the document guidelines on the left, center the orignal face down on the scanner glass and close the document cover.

Using the numeric keys, enter the number of copies you want (up to 99).

Press The DCP will start scanning the original.

Start

If the original is a book or is thick, do not slam the cover or press on it or you may damage the DCP.

1 - 12 INTRODUCTION

Paper

About paper

Type and size of paper

The DCP loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional lower tray.

Tray Type Model name

Paper tray (Tray #1) DCP-8040, DCP-8045D

Manual feed tray DCP-8040

Multi-purpose tray (MP tray) DCP-8045D

Optional lower tray (Tray #2) Option for DCP-8040, DCP-8045D

Recommended paper

Plain Paper: Xerox 4200DP 20 lb

Hammermill Laser Paper 24 lb Transparency: 3M CG 3300 Labels: Avery laser label #5160

■

Before you buy a large amount of paper, please test some to make sure that the paper is suitable.

■

Use paper that is made for plain-paper copying.

■

Use paper that is 75 to 90 g/m2 (20 to 24 lb).

■

Use neutral paper. Do not use acidic or alkaline paper.

■

Use long-grain paper.

■

Use paper with a moisture content of approximately 5%.

PAPER 2 - 1

Caution

Do not use ink jet paper. It may cause a paper jam and damage your DCP.

The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com recommendations for paper that can be used with the DCP-8040 and DCP-8045D.

and check the latest

Choosing acceptable paper

We recommend that you test paper (especially special sizes and types of paper) on the DCP before purchasing large quantities.

■

Avoid feeding label sheets that are partly used or your DCP will be damaged.

■

Avoid using coated paper, such as vinyl coated paper.

■

Avoid using preprinted or highly textured paper, or paper with an embossed letterhead.

For optimum printing, use a recommended type of paper, especially for plain paper and transparencies. For more information on paper specifications, call your nearest authorized sales representative or the place where you purchased your DCP.

■

Use label or transparencies that are designed for use in printers.

■

For the best print quality, we recommend using long-grained paper.

■

If you are using special paper and the paper has problems feeding from the paper tray, try again using the manual feed tray or multi-purpose tray.

■

You can use recycled paper in this DCP.

laser

2 - 2 PAPER

Paper capacity of the paper trays

Paper size Number of sheets

Multi-purpose tray (MP tray)

(DCP-8045D)

Manual feed tray (DCP-8040)

Paper tray (Tray #1) A4, Letter, Legal, B5 (ISO),

Optional lower tray (Tray #2)

Duplex printing (DCP-8045D)

Width: 2.75 to 8.66 in. (69.8 to 220 mm)

Height: 4.57 to 16.0 in. (116 to 406.4 mm)

Width: 2.75 to 8.66 in. (69.8 to 220 mm)

Height: 4.57 to 16.0 in. (116 to 406.4 mm)

B5 (JIS), Executive, A5, A6, B6 (ISO)

A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, B6 (ISO)

A4, Letter, Legal —

50 sheets (20 lb or 80 g/m

Single sheet

250 sheets (20 lb or 80 g/m

)

PAPER 2 - 3

Paper specifications for each paper tray

Model DCP-8040 DCP-8045D

Paper types

Paper weights

Paper sizes

Multipurpose tray

Manual feed tray

Paper tray Plain paper, Recycled paper, and Transparency

Optional Lower tray

Multipurpose tray

Manual feed tray

Paper tray 16 to 28 lb (60 to 105 g/m

Optional Lower tray

Multipurpose tray

Manual feed tray

Paper tray A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, A6,

Optional Lower Tray

N/A Plain paper, Bond paper,

Plain paper, Bond paper,

Recycled paper, Envelope Transparency

N/A

, Labels*2, and

Recycled paper, Envelope, Labels, and Transparency

Plain paper, Recycled paper, and Transparency

N/A 16 to 43 lb

16 to 43 lb (60 to 161 g/m

16 to 28 lb (60 to 105 g/m

)N/A

)

(60 to 161 g/m2)

N/A Width: 2.75 to 8.66 in.

(69.8 to 220 mm) Height: 4.57 to 16.0 in. (116 to 406.4 mm)

Width: 2.75 to 8.66 in.

N/A (69.8 to 220 mm) Height: 4.57 to 16.0 in. (116 to 406.4 mm)

B6 (ISO)

A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, B6 (ISO)

*1 Up to 3 envelopes *2 Up to 10 sheets

When printing transparencies, remove each one from the face-down output tray after it exists the DCP.

2 - 4 PAPER

How to load paper

To load paper or other media in the paper tray

Pull the paper tray completely out of the DCP.

While pressing the paper guide release lever, slide the adjusters to fit the paper size.

Check that the guides are firmly in the slots.

For Legal size paper, press the universal guide release button and pull out the back of the paper tray.

Universal Guide Release Button

PAPER 2 - 5

Fan the stack of paper well to avoid paper jams and misfeeds.

Put paper in the paper tray. Check that the paper is flat in the tray, below the maximum

paper mark, and that the paper guide is flush against the paper stack.

Up to here.

Put the paper tray firmly back in the DCP and unfold the support flap before you use the DCP.

Support Flap with Extension

When you put paper in the paper tray, please remember the following

■

The side to be printed on must be face down.

■

Put the leading edge (top of the paper) in first and push it gently into the tray.

■

To copy Legal size paper, unfold the support flap extension, too.

2 - 6 PAPER

To load paper or other media in the manual feed tray (For DCP-8040)

When printing envelopes and labels you should only use the manual feed tray.

Open the manual feed tray. Slide the paper guides to fit the paper size.

Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller. Hold the paper in this position until the DCP automatically feeds the paper in for a short distance, and then let go of the paper.

PAPER 2 - 7

When you put paper in the manual feed tray, please remember the following

■

The side to be printed on must be face up.

■

Put the leading edge (top of the paper) in first and push it gently into the tray.

■

Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

■

Do not put more than one sheet of paper or envelope in the manual feed tray at any one time, or it may cause a jam.

2 - 8 PAPER

To load paper or other media in the multi-purpose tray (MP tray) (For DCP-8045D)

When printing envelopes and labels you should only use the multi-purpose tray.

Open the MP tray and lower it gently.

Pull out and unfold the MP tray support flap.

MP tray support flap

When loading paper in the MP tray, make sure it touches the back of the tray.

Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

PAPER 2 - 9

You can place up to 3 envelopes or up to 50 sheets of 80 g/m2 or 20 lb paper in the MP tray.

While pressing the paper-guide release lever, slide the paper guide to fit the paper size.

When you put paper in the MP tray, please remember the following:

■

The side to be printed on must be face up.

■

During printing, the inside tray rises to feed paper into the DCP.

■

Put the leading edge (top of the paper) in first and push it gently into the tray.

2 - 10 PAPER

To use Automatic Duplexing for copy and print operations (For DCP-8045D)

If you want to print on both sides of the paper using the Duplex feature for copy or print, you will need to set the Paper Adjustment Lever to the size of paper you are using.

This feature is available for A4, Letter or Legal size paper. (See Duplex/N in 1 on page 5-11 and Two-sided printing (Duplex Printing) on page 6-3.)

Load paper in the Paper Tray or Multi-purpose Tray.

Set the Paper Adjustment Lever for Duplex Printing, in the back of the DCP, to match your paper size.

LTR/LGL

Your DCP is now ready to print two-sided pages.

PAPER 2 - 11

On-screen programming

User-friendly programming

Your DCP is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your DCP has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your DCP. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table

You can probably program your DCP without the User’s Guide. But to help you understand the menu selections and options that are found in the DCP programs, use the Menu table on page 3-4.

You can program your DCP by pressing number. For example: to set and or to select

Quality

Photo

, and then press

followed by the menu

Photo

, press

Set

Menu, 2, 1

3 - 1 ON-SCREEN PROGRAMMING

Navigation keys

*Access the menu *Go to the next menu level *Accept an option *Exit the menu by pressing

repeatedly

*Go back to the previous

menu level

*Scroll through the current

menu level

*Go back to the previous

menu level

*Go forward to the next

menu level

*Exit the menu

You can access the menu mode by pressing When you enter the menu, the LCD scrolls.

Press —OR— Press —OR— Press —OR— Press

(Only for the optional LAN board (NC-9100h) is installed.) —OR— You can scroll more quickly through each menu level by pressing the

arrow for the direction you want: or . Then set an option by pressing

LCD.

for General Setup menu

for Copy menu

for Printer menu

for LAN menu

Set

when that option appears on the

ON-SCREEN PROGRAMMING 3 - 2

1.General Setup

2.Copy

3.Printer

4.LAN Select

▲▼

& Set

The LCD will then show the next menu level. Press or to scroll to your next menu selection. Press When you finish setting an option, the LCD shows

Set

Accepted

Use to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option with “ ”.

3 - 3 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

Main Menu Submenu Menu

General

1. Setup

to select to select

Selections

1.Paper Type 1.MP Tray

2.Paper Size 1.Tray # 1

(DCP-8045D)

2.Tray # 1 (This menu only appears if you have the optional tray #2.)

3.Tray # 2 (option)

(This menu only appears if you have the optional tray #2.)

2.Tray # 2 (option)

to accept

Options Descriptions Page

Thin

Plain

Thick Thicker Transparency

Thin

Plain

Thick Thicker Transparency

Thin

Plain

Thick Thicker Transparency

Letter

Legal Executive A5 A6 B5 B6

Letter

Legal Executive A5 B5 B6

Sets the type of paper in the Multi-purpose tray.

Sets the type of paper in paper tray #1.

Sets the type of paper in paper tray #2.

Sets the size of paper in paper tray #1.

Sets the size of paper in paper tray #2.

exit

4-1

4-3

The default settings are shown in Bold with .

ON-SCREEN PROGRAMMING 3 - 4

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

Main Menu Submenu Menu

General

Setup

(Continued)

to select to select

Selections

3.Beeper — Low

4.Ecology 1.Toner Save On

2.Sleep Time (00-99)

5.Tray Use : Copy

(For DCP-8040, this menu does not appear.) (If you have the optional tray#2, see page 3-9.)

5.LCD Contrast

(For DCP-8040)

6.LCD Contrast

(For DCP-8045D) (If you have the

optional tray#2, see page 3-9.)

6.Drum Lif e (For DCP-8040)

7.Drum Lif e (For DCP-8045D) (If you have the optional tray#2, see page 3-9.)

— Tray#1 Only

—- +

— — You can check the

to accept

Options Descriptions Page

Adjusts the volume

Med

High Off

Off

05Min

MP Only

Auto

- +

level of the beeper.

Increases the life of the toner cartridge.

Conserves power. 4-5

Selects the tray that will be used for Copy mode.

Adjusts the contrast of the LCD.

percentage of drum life that remains available.

exit

4-4

4-6

4-7

14-34

The default settings are shown in Bold with .

3 - 5 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

Main Menu Submenu Menu

General

Setup

(Continued)

2.Copy 1.Quality Text

3.Printer 1.Emulation — Auto

to select to select

Selections

7.Page Counte r

(For DCP-8040)

8.Page Counte r

(For DCP-8045D) (If you have the

optional tray#2, see page 3-9.)

User

Settings

(For DCP-8040)

User

Settings

(For DCP-8045D) (If you have the optional tray#2, see page 3-9.)

0.Local Langua ge

(Canada Only)

2.Contrast —- +

2.Print Option s

3.Reset Printe r

— Total

— — You can print lists. 4-7

— English

1.Intern al Font

Configuration

— — Returns the DCP to

Options Descriptions Page

Copy Print List

French

Photo

Auto

HP Lase rJet BR-Script 3

— Prints a list of the

—6-18

- +

to accept

Lets you check the number of total pages the DCP has printed so far.

Allows you to change the LCD Language for your country.

Selects the Copy resolution for your type of original.

Adjusts the contrast for copies.

Selects the Emulation mode.

DCP’s internal fonts or current printer settings.

the default settings.

exit

14-34

See Quic k Setup Guide

5-17

6-17

6-18

The default settings are shown in Bold with .

ON-SCREEN PROGRAMMING 3 - 6

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

to select to select

to accept

If you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. (See the Network User’s Guide on the CD-ROM.)

Main Menu Submenu Menu

4.LAN (option)

1.Setup TCP/IP

Selections

1.BOOT Method

2.IP Address [000 -255].

3.Subnet Mask

4.Gateway [000-255].

5.Host Name BRN_XXXX XX Enter the Host name.

6.WINS Config

7.WINS Server

8.DNS Server Primary

9.APIPA On

Options Descriptions Page

Auto

Static RARP BOOTP DHCP

[000-255]. [000-255]. [000-255]

[000-255]. [000-255]. [000-255]. [000-255]

[000-255]. [000-255]. [000-255]

Auto

Static

Primar y Second ary

Second ary

Off

You can choose the BOOT method that best suits you needs.

Enter the IP address.

Enter the Subnet mask.

Enter the Gateway address.

You can choose the WINS configuration mode.

Specifies the IP address of the primary or secondary server.

Automat ically allocates the IP address from the link-local address range.

exit

See Network User’s Guide on the CD-ROM.

The default settings are shown in Bold with .

3 - 7 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

to select to select

(See the Network User’s Guide on the CD-ROM.)

Main Menu Submenu Menu

4.LAN (option) (Continued)

2.Setup Misc.

Selections

1.Netwar e O n

2.Net Frame Auto

3.AppleT alk O n

4.DLC/LL C O n

5.Net BIOS/IP

6.Ethern et Auto

Options Descriptions Page

Select On to use the

Off

8023 ENET 8022 SNAP

Off

100B-FD 100B-HD 10B-FD 10B-HD

DCP on a Netware network.

Lets you specify the frame type.

Select On to use the DCP on a Macintosh network.

Select On to use the DCP on a DLC/LLC network.

Select On to use the DCP on a Net BIOS/IP network.

Selects Ethernet link mode.

The default settings are shown in Bold with .

to accept

exit

See Network User ’s Gui de on the CD-R OM.

ON-SCREEN PROGRAMMING 3 - 8

If you have the optional paper tray, the LCD displays these menu options.

(For DCP-8040 with the optional paper tray #2)

Main Menu Submenu Menu

1.Genera l Setup

5.Tray Use : Copy

6.LCD Contrast

7.Drum Lif e — — You can check the

8.Page Counter

User

Settings

Selections

— Tray#1 Only

—- +

— Total

— — You can print lists. 4-7

Options Descriptions Page

Tray#2 Only

Auto

- +

Copy Print List

(For DCP-8045D with the optional paper tray #2)

Main Menu Submenu Menu

1.Genera l Setup

5.Tray Use : Copy

6.LCD Contrast

7.Drum Lif e — — You can check the

8.Page Counter

User

Settings

Selections

— Tray#1 Only

—- +

— Total

— — You can print lists. 4-7

Options Descriptions Page

Tray#2 Only MP Only

Auto

- +

Copy Print List

Select the tray that will be used for copying.

Adjusts the contrast of the LCD.

percentage of drum life that remains available.

Lets you check the number of total pages the DCP has printed so far.

Select the tray that will be used for copying.

Adjusts the contrast of the LCD.

percentage of drum life that remains available.

Lets you check the number of total pages the DCP has printed so far.

4-6

4-7

14-34

4-6

4-7

14-34

The default settings are shown in Bold with .

3 - 9 ON-SCREEN PROGRAMMING

Key Operations table

You can use the keys on the control panel to conveniently choose

temporary

Key Operations Table below will help you understand the options they provide.

Temporary keys Options Descriptions Page

Secure — Print data saved in the m emory by

Job Cancel —

Scan Scan to E-mail Scan a black & white or color

Enlarge/Reduce 104%, 141%, 200%, 50 %, 70%, 78%,

Contrast - + Adjust the contrast. 5-9

Quality Auto, Text, Photo Select the Copy resolution for your

Tray Select

(For DCP-8040)

(For DCP-8045D) #1 (XXX*), #2 (XXX*), MP Tray,

Sort

N in 1

(For DCP-8040)

Duplex/N in 1

(For DCP-8045D)

■

XXX* is the paper size you set.

■

#2 XXX* is shown when the optional paper tray is installed.

copy settings and access the scanning operations. The

entering your four-digit password.

Clear data fr om the pri nter memory.

original into your E-mail application as a file attachment.

Scan to Image Scan an image into your graphics

Scan to OCR Scan a text document so

Scan to File Scan a black & white or a color

83%, 85%, 91% Full Pa ge, 94%, 97%, AUTO, Custom (25-400), 100%

#1 (XXX *), #2 (XXX*), Auto Change the tray use only for the

Auto

2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) , Poster, off

Portrait 1, Portrait 2, Landscape 1, Landscape 2

Single Sided, Double Sided

application (such as a color picture) for viewing and editing.

ScanSoft OmniPage editable text and display it in your word processing ap plication.

original into your computer and save it as a file in the folder you choose.

Enlarge or reduce the size of copies.

type of original.

next copy.

Sort multiple copies, using the ADF.

Change the l ayout of copies on the print media.

will perform OCR in

to convert it to

6-16

8-17

8-18

5-6

5-8

5-10

5-8

5-12

5-11

ON-SCREEN PROGRAMMING 3 - 10

Getting started

General Setup

Setting the Paper Type

To get the best print quality, set the DCP for the type of paper you are using.

For DCP-8040

Press —OR— If you have the optional paper tray,

press paper type for

1, 1, 2

Tray #2

Menu, 1, 1

Menu, 1, 1, 1

to set the paper type for

to set the

Tray #1

11.Paper Type

▲

▼

Select

11.Paper Type

1.Tray #1

2.Tray #2

Select

Plain Thick Thicker

▲▼

& Set

▲▼

& Set

Press or to select

Transparency

Press

4 - 1 GETTING STARTED

Set

Stop/Exit

Thin, Plain, Thick, Thicker

For DCP-8045D

Press paper type for

Menu, 1, 1, 1

MP Tray

to set the

. —OR— Press

Menu, 1, 1, 2

paper type for

Tray #1

to set the

. —OR— If you have the optional paper tray, press

the paper type for

Press or to select

Plain, Thick, Thicker Transparency

3 4

Press Press

Set

Stop/Exit

Tray #2

Thin

11.Paper Type

1.MP Tray

2.Tray #1

3.Tray #2

Select

Menu, 1, 1, 3

11.Paper Type

1.MP Tray

▲ ▼

Select

▲▼

Plain Thin

▲▼

& Set

to set

& Set

You can select

A4, Letter

when

Transparency

Legal

is selected in

Tray #1

for

Tray #2

and

Menu, 1, 2

only

GETTING STARTED 4 - 2

Setting the Paper Size

You can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6. When you change the size of paper in the DCP, you will need to change the setting for Paper Size at the same time so your DCP can fit reduced copy on the page.

Press

Press or to select A4,

Letter, Legal, Executive, A5 A6, B5

Press

With optional paper tray (LT-5000)

Press paper size for

—OR— Press

paper size for

Press or to select A4,

A5, A6, B5

Press

Menu, 1, 2

or B6.

Set

Stop/Exit

Menu, 1, 2, 1

Tray #1

Menu, 1, 2, 2

Tray #2

and B6.

Set

Stop/Exit

to set the

12.Paper Size

▲

Letter, Legal, Executive

Letter

▼

Legal

▲▼

Select

12.Paper Size

1.Tray #1

2.Tray #2

Select

& Set

▲▼

& Set

■

If you are using the optional paper tray, paper size A6 is not available.

■

If you select select

4 - 3 GETTING STARTED

A4, Letter

Transparency

Legal

Menu, 1, 1

, you can only

Setting the Beeper Volume

You can change the beeper volume. The default setting is When the beeper is on, the DCP beeps every time you press a key or make a mistake.

Press

Press or to select your option. ( Press

Press

Menu, 1, 3

Low, Med, High

Set

Stop/Exit

Off

13.Beeper

▲

Med High

▼

Off

)

Select ▲▼ & Set

Med

Toner Save

You can conserve toner using this feature. When you set Toner Save

, print appears somewhat lighter. The default setting is

Press

Press or to select On (or

Off

Press

Menu, 1, 4, 1

Set

Stop/Exit

14.Ecology

1.Toner Save

▲ ▼

Select

On Off

▲▼

& Set

Off

GETTING STARTED 4 - 4

Sleep Time

Setting the Sleep Time reduces power consumption by turning off the fuser inside the DCP, while it is idle. You can choose how long the DCP is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the DCP receives PC data, or makes a copy. The factory setting is 05 minutes. While the DCP is in sleep mode, you will see print or copy in sleep mode, there will be a short delay while the fuser warms up to working temperature.

Press

Use the Numeric keys to enter the length of time the DCP is idle before it goes into sleep mode (00 to 99).

Press

Menu, 1, 4, 2

Set

Stop/Exit

Sleep

on the LCD. If you try to

■

If you want to turn sleep mode off, press

Cancel

■

If the DCP is in Sleep Mode when you change the Sleep Time, the new setting will take effect the next time the DCP copies or prints is restarted.

simultaneously in Step 2.

Secure

and

Job

Turning off the Scanner Lamp

The scanner lamp stays on for 16 hours before automatically switching off to preserve the life of the lamp. You can turn off the scanner lamp manually if you wish by pressing the and keys simultaneously. The scanner lamp will remain turned off until the next time you use the scanning feature.

Turning off the scanner lamp will also reduce the power consumption.

Please note that turning the lamp off regularly will reduce the lamp

’

s life. Some people prefer to turn the lamp off as they leave the office, or late at night at home. This is not necessary for normal day to day use.

4 - 5 GETTING STARTED

Setting the Tray Use for Copy mode

If your DCP is a DCP-8040 without the optional tray #2, you can skip this setting.

DCP-8040

Auto

The default setting of Tray #2 when paper is out in Tray #1 or * will fit best on the paper in Tray #2.

Press

Press or to select

Only

Press

Menu, 1, 5

Tray#2 Only

Set

Stop/Exit

DCP-8045D

The default setting of Tray #2 or the MP Tray when paper is out in Tray #1 and * size of the original will fit best on the paper in Tray #2.

Press

Press or to select

Tray#1 Only, MP Only Auto

Menu, 1, 5

. —OR— If you have the optional paper tray.

Press or to select

Tray#1 Only, Tray#2 Only, MP

Auto

, or

Set

Stop/Exit

3 4

Only

Press Press

allows *1your DCP to choose the optional

when the size of the original

Tray#1

Auto

, or

15.Tray Use:Copy

▲

Tray#1 Only Tray#2 Only

▼

Auto

▲▼

Select

& Set

Auto

allows *1your DCP to choose the optional

, or

15.Tray Use:Copy

▲

Tray#1 Only MP Only

▼

Auto

▲▼

Select

15.Tray Use:Copy

▲

▼

Select

& Set

Tray#1 Only Tray#2 Only MP Only

▲▼

& Set

when the

*1 Copies will automatically be printed from Tray #2 only if the

Paper Size setting for Tray #2 is the same as Tray #1.

When using the ADF, copies will automatically be printed from

Tray #2 if the Paper Size setting for Tray #2 is different than Tray #1 and this paper size is more suitable for the scanned original.

GETTING STARTED 4 - 6

Setting the LCD Contrast

You can change the contrast to help the LCD look lighter or darker.

(DCP-8040) Press

(DCP-8045D) Press

—OR— If you have the optional Tray #2, press

Press —OR— Press Press

Press

Menu, 1, 5

Menu, 1, 6

to increase the contrast.

to decrease the contrast.

Set

Stop/Exit

16.LCD Contrast

Select & Set

Menu, 1, 6

Printing the User Settings List

You can print a list of various settings.

(DCP-8040) Press

(DCP-8045D) Press

—OR— If you have the optional Tray #2, press

Press

Menu, 1, 8

Menu, 1, 9

Start

Menu, 1, 9

4 - 7 GETTING STARTED

Making copies

Using the DCP as a copier

Your DCP can make up to 99 copies at a time.

Printable area

The printable area of your DCP begins at approximately 0.14 in. (3.64 mm) on both sides and 0.12 in. (3 mm) on the top and bottom of the paper.

Ex: Letter (Original) Letter (Paper)

0.14" (3.64mm)

0.12" (3mm)

Unprintable area

MAKING COPIES 5 - 1

Temporary copy settings

You can improve your copies by using the temporary copy keys

Copy

(

Sort

DCP-8045D). These settings are its default settings 1 minute after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass within that time.

Enlarge/Reduce, Contrast, Quality, Tray Select

N in 1

and

Temporary Copy Keys

(For DCP-8040) or

Duplex/N in 1

temporary

, and the DCP returns to

(For

5 - 2 MAKING COPIES

Making a single copy from the ADF

Place the original face up in the ADF.

Press Do NOT pull on the original while copying is in progress.

Start

To stop copying and eject the original, press

Stop/Exit

Making multiple copies from the ADF

Insert the original face up in the ADF.

Use the Numeric keys to enter the number of copies you want (up to 99).

Press

To sort the copies, press the

Start

Sort

key.

MAKING COPIES 5 - 3

Single or multiple copies using the scanner glass

You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Temporary Copy keys to choose more settings. (See Using the copy keys (temporary settings) on page 5-5.)

Lift the document cover.

Place the original face down on the Scanner Glass

Document Guidelines

Using the document guidelines on the left, center the original face down on the scanner glass and close the document cover.

Using the numeric keys, enter the number of copies you want (up to 99). For example, press

Press The DCP will start scanning the original.

Start

3 8

for 38 copies.

If you want to sort multiple copies, use the ADF.

Making a single copy from the ADF

(See

on page 5-3.)

Out of Memory message

Out of Memory

If the appears, press

Start

to copy scanned pages.

If this error message appears more than once you may wish to consider increasing the memory size. For more information on how to increase the memory size, see 15-1.

5 - 4 MAKING COPIES

Stop/Exit

message

to cancel or

Out of Memory

Copy:Press Start Quit:Press Stop

Memory board

on page

Using the copy keys (temporary settings)

When you want to change the settings only for the next copy, use the temporary copy keys.

Temporary Copy Keys

You can use different combinations. The large LCD shows your current copy mode settings.

Enlg/Red:100% Quality :Auto Contrast:- + Tray :#1(LTR) Press▲▼ or Start

Example of Copy mode LCD

Duplex / N in 1

MAKING COPIES 5 - 5

Enlarge/Reduce

You can select the following enlargement or reduction ratios.

Auto

sets the DCP to calculate the reduction ratio that fits the size

of your paper.

Custom

allows you to enter a ratio from 25% to 400%.

Press

Enlarge/Reduce

Auto

appears only when you place the document in the ADF.

Place the original face up in the ADF, or face down on the

100%

→

A4)

→

A5)

→

LTR)

→

A4)

→

EXE)

→

LTR)

→

A4)

LTR)

104% (EXE

141% (A5

200%

Auto

Custom (25 - 400%)

50%

70% (A4

78% (LGL

83% (LGL

85% (LTR

91% (Full Page)

94% (A4

97% (LTR

scanner glass.

Use the numeric keys to enter the number of copies you want (up to 99).

3 4

Press Press

Enlarge/Reduce Enlarge/Reduce

. or .

Enlg/Red:100% Quality :Auto Contrast:- + Tray :#1(LTR)

5 - 6 MAKING COPIES

Press or to select the enlargement or reduction ratio you want.

Press —OR— You can select Use the numeric keys to enter an enlargement or reduction ratio

from Press (For example, press

Press —OR— Press other temporary copy keys for more settings.

■

■ Auto

Set

Custom (25-400%)

25%

Special Copy Options (2in1, 4in1 or Poster) are not available with

400%

Set

Start

Enlarge/Reduce

is not available with the scanner glass.

5 3

to enter

and press

53%

Set

MAKING COPIES 5 - 7

Quality (type of original)

You can select the Quality for your type of original. The default setting is photographs. used for copying photographs.

3 4

Auto

, which is used for originals that contain both text and

Text

is used for originals containing only text. Photo is

Place the original face up in the ADF, or face down on the scanner glass.

Use the numeric keys to enter the number of copies you want (up to 99).

Press Press or to choose the type of original (

Photo

Press Press —OR— Press other Temporary Copy keys for more settings.

Quality

Set

Start

Auto, Text

Sorting copies using the ADF

If you want to sort multiple copies, use the ADF. Pages will be printed in the order 123, 123, 123, and so on.

Place the original face up in the ADF.

Use the numeric keys to enter the number of copies you want (up to 99).

Press

Press —OR— Press other Temporary Copy keys for more settings.

5 - 8 MAKING COPIES

Sort Start

Contrast

You can adjust the copy contrast to make copies darker or lighter.

Place the original face up in the ADF, or face down on the scanner glass.

Use the numeric keys to enter the number of copies you want (up to 99).

Press

Press to make a copy lighter —OR— Press to make a copy darker. Press

Press —OR— Press other Temporary Copy keys for more settings.

Contrast

Set

Start

Press

Contrast

- +

MAKING COPIES 5 - 9

Tray Select

You can change the tray use only for the next copy.

Place the original face up in the ADF, or face down on the scanner glass.

Use the numeric keys to enter the number of copies you want (up to 99).

Press

Press or to select the tray usage. Press

Press —OR— Press other Temporary Copy keys for more settings.

(For DCP-8040 with the optional paper tray #2)

Tray Select

Set

Start

Press

(For DCP-8045D with the optional paper tray #2)

Press

XXX* is the paper size you set in

Tray Select

For DCP-8040 the LCD displays the tray use selections only if the optional paper tray is installed.

Auto

#1 (XXX*)

#2 (XXX*)

Auto

#1 (XXX*)

#2 (XXX*)

MP Tray

Menu, 1, 2

5 - 10 MAKING COPIES

Duplex/N in 1

‘Duplex’ prints on both sides of the paper.

Temporary Key Level 1 Level 2 Option Original Finished Layout

Press

Duplex/N in 1

(DCP-8045D)

N in 1

(DCP-8040)

N in 1

Duplex(1 in 1)

(DCP-8045D)

Duplex(2 in 1)

(DCP-8045D)

Duplex(4 in 1)

(DCP-8045D)

Poster

—

Portrait1

Portrait2

Landscape1

Landscape2

—

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

—

Single Sided

Double Sided

Single Sided

Double Sided

—

Portrait1

Portrait2

Landscape1

Landscape2

Portrait1

Portrait2

Landscape1

Landscape2

123

132

13 2

241

31 4

Off

—

MAKING COPIES 5 - 11

Duplex/N in 1 copy

N in 1 copy

You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to

Place the original face up in the ADF, or face down on the scanner glass.

Use the numeric keys to enter the number of copies you want (upto99).

Press Press

Press or to select

4 in 1 (P)

Press

If your are ready to copy, go to Step 7.

—OR— Press or to select

Quality, Contrast

Press

Press or to select a new setting. Press

Press

Duplex/N in 1 Set

to select

Set

Start

N in 1

4 in 1 (L)

2 in 1 (P), 2 in 1 (L)

Tray

A4, Letter

Enlg/Red:100% Quality :Auto Contrast:- + Tray :#1(LTR) Press ▲ ▼ or Start

Legal

If you are using the ADF, the DCP scans the originals and prints the copies.

—OR— If you are using the scanner glass, the DCP scans the page.

Place the next original on the scanner glass.

Select 1 and press to copy next page.

Repeat Steps 7 and 8 for each page of the layout.

5 - 12 MAKING COPIES

Set

, or press 1,

Flatbed Copy:

Next Page?

▲

1.Yes

▼

2.No

▲▼

Select

& Set

After all the pages of the original have been scanned, select

■

and press

(P) means Portrait and (L) means Landscape. You can also combine the

Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D)

(See on page 5-16.)

2 in 1 (P), 2 in 1 (L), 4 in 1 (P)

For

4 in 1 (L)

setting.

Set

, or press 2, to print the copies.

N in 1

, you can not use the

and

Enlarge/Reduce

Duplex

operations.

Poster

You can make a poster size copy of a photograph. You must use the scanner glass.

Place the original face down on the scanner glass.

Press Press

Press The DCP starts scanning the original and prints the pages for

the poster.

Duplex/N in 1 Set

Start

and or to select

Poster

For poster copies, you cannot make more than one copy or use the Enlarge/Reduce setting.

MAKING COPIES 5 - 13

Duplex (1 in 1) (For DCP-8045D)

Making a double-sided copy from a single-sided original

Place the original face up in the ADF, or face down on the scanner glass.

Use the numeric keys to enter the number of copies you want (up to 99).

Duplex/N in 1

Press Press Press or to select Press —OR— Press or to select

then go to Step 6. Press or to select

(If you are using the scanner glass or changed the number of copies at Step 2, this option will not appear.)

Press Press If you are using the ADF, the DCP starts printing the copy. —OR— If you placed the original on the scanner glass, go to Step 7. Place the next original on the

scanner glass. Select Repeat Step 7 for each page of the

original. After all the pages of the original have been scanned,

select

Set

Start

. The DCP starts scanning.

and press

and or to select

Portrait2

Portrait1

Single Sided

Set

or press 1.

Set

or press 2,

Duplex(1 in 1)

Landscape1

Landscape2

for the original.

Flatbed Copy:

Next Page?

▲

1.Yes

▼

2.No

▲▼

Select

to print the copy.

& Set

, and

5 - 14 MAKING COPIES

Making a double-sided copy from a double-sided original

Place the original face up in the ADF.

Duplex/N in 1

Press Press Press or to select Press Press or to select Press Make sure that you have put the original in the ADF as shown

on the LCD and press After all the pages of the original have been scanned on one

side, turn over the original so the other side is face up in the ADF.

Press

Set

Start

and or to select

Portrait2

Double Sided

Start

Duplex(1 in 1)

Landscape1

for the original.

MAKING COPIES 5 - 15

Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D)

Place the original face up in the ADF, or face down on the scanner glass.

Use the numeric keys to enter the number of copies you want (up to 99).

Press

Duplex(2 in 1)

Press

Press or to select

Landscape1

Press

Press If you are using the ADF, the DCP starts printing the copy.

—OR— If you placed the original on the scanner glass, go to Step 6.

Place the next original on the scanner glass.

Select Repeat Step 6 for each page of the original.

After all the pages of the original have been scanned, select 2 and press

Duplex/N in 1

Set

Start

. The DCP starts scanning.

and press

Set

, or press 2, to print the copy.

and or to select

Duplex(4 in 1)

Landscape2

Set

, or press 1.

Portrait1, Portrait2

Flatbed Copy:

Next Page?

▲

1.Yes

▼

2.No

Select ▲▼ & Set

5 - 16 MAKING COPIES

Changing the default copy settings

You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again.

Submenu Menu Selections Options Factory Settings

1.Quality

Contrast

Quality

—

—- +

Text Auto

Photo

Auto

- +

Press

Press or to select

Photo

Press

Menu, 2, 1

Auto

Set

Stop/Exit

Text

21.Quality

▲

▼

Select

Auto Text Photo

▲▼

& Set

Contrast

You can change the contrast to help an image look lighter or darker.

Press

Press to make lighter. —OR— Press to make darker. Press

Press

Menu, 2, 2

Set

Stop/Exit

22.Contrast

Select & Set

MAKING COPIES 5 - 17

Using the DCP as a printer

Using the Brother DCP-8040, DCP-8045D printer driver

A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Windows

The dedicated printer driver and TrueType Microsoft Windows NT supplied with your DCP. You can install them easily into your Windows our unique compression mode to enhance printing speed in Windows settings, including economy printing mode and custom paper size.

Popular Printer Emulation Support

The DCP supports HP LaserJet (PCL level 6) and BR-Script 3 (PostScript software, you can use HP LaserJet (PCL level 6) and BR-Script 3 (PostScript

Printing

™

Windows® 98/98SE/Me/2000 Professional/XP and

workstation 4.0 are available on the CD-ROM

system using our installer program. The driver supports

applications, and allows you to set various printer

® 3™

) printer emulation mode. If you use DOS application

® 3™

) emulation mode for printer operations.

compatible fonts for

6 - 1 USING THE DCP AS A PRINTER

How to print your document

When the DCP receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes.

From your computer select the Print command. If your computer is also connected to any other printers, select Brother DCP-8040 or DCP-8045D (USB) Printer as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.

Your computer sends a print command and data to the DCP.

The LED blinks in yellow and the DCP starts to print.

You can select the paper size, and orientation in your application software.

If your application software does not support your custom paper size, select the next largest paper size.

Then adjust the print area by changing the right and left margins in your application software.

USING THE DCP AS A PRINTER 6 - 2

Simultaneous printing and scanning

Your DCP can print from your computer while scanning an original into the computer.

Two-sided printing (Duplex Printing)

The supplied printer driver supports duplex printing. (For more information, see

Automatic Duplex Printing (For DCP-8045D)

Duplex Printing

on page 7-7.)

In this mode, the DCP prints on both sides of the A4,

Legal

paper automatically.

Open the Properties dialog box in the printer driver.

Select Duplex Printing mode in the Advanced tab, make sure that ‘Use Duplex Unit’ has been selected, and then click the OK button. (See Duplex Printing on page 7-7.) The printer will print on both sides of the paper automatically.

■

When you select Use Duplex Unit, HQ1200 is not available.

■

If you also want to use Duplex Printing for copy operations, see To use Automatic Duplexing for copy and print operations (For DCP-8045D) on page 2-11.

Letter

6 - 3 USING THE DCP AS A PRINTER

Manual Duplex Printing

The DCP prints all the even-numbered pages on one side of the paper first.

Then, the Windows

driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended. We recommend 20 to 24 lb (75 to 90 g/m

) paper.

Face-down output tray

The DCP ejects paper with printed surfaces face down into the output tray in the front of the DCP. Unfold the support flap to support the printed pages.

When printing transparencies, remove each one from the support flap after it exits the DCP.

Support Flap with Extension

USING THE DCP AS A PRINTER 6 - 4

Printing on plain paper

The manual feed tray (For DCP-8040)

The DCP automatically turns on the Manual Feed mode when you put paper in the manual feed tray.

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Plain Paper Paper Source: Manual

Send the print data to the DCP.

Open the manual feed tray. Slide the paper guides to fit the paper size.

Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the DCP grips the paper.

■

Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

■

Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.

After the printed page comes out of the DCP, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print.

6 - 5 USING THE DCP AS A PRINTER

The MP tray (For DCP-8045D)

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Plain Paper Paper Source: MP Tray

Open the MP tray and lower it gently.

Pull out the MP tray support flap.

When loading paper in the MP tray, make sure it touches the back of the tray.

Paper-Guide Release Lever

Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

While pressing the paper-guide release lever, slide the paper guide to fit the paper size.

When you put paper in the MP tray, please remember the following:

■

The side to be printed on must be face up.

■

During printing, the inside tray rises to feed paper into the DCP.

■

Put the leading edge (top of the paper) in first and push it gently into the tray.

Send the print data to the DCP.

USING THE DCP AS A PRINTER 6 - 6

Printing on thicker paper and card stock

When the back output tray is pulled down, the DCP has a straight paper path from the manual feed tray or the MP tray through to the back of the DCP. Use this paper feed and output method when you want to print on thicker paper or card stock.

The manual feed tray (For DCP-8040)

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Thick paper or Thicker paper Paper Source: Manual

Open the back output tray.

Open the manual feed tray. Slide the paper guides to fit the paper size.

Using both hands put the paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the DCP grips the paper.

■

Make sure that the paper is straight and in the proper position in the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

■

Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam.

6 - 7 USING THE DCP AS A PRINTER

Send the print data to the DCP.

After the printed page comes out of the DCP, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print.

When you have finished the print job, close the back output tray.

Caution

Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.

USING THE DCP AS A PRINTER 6 - 8

The multi-purpose tray (MP tray) (For DCP-8045D)

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Thick paper or Thicker paper Paper Source: MP Tray

Open the back output tray, and then pull out the face-up output tray support if necessary.

Open the MP tray and lower it gently.

Pull out the MP tray support flap.

When putting paper in the MP tray, make sure it touches the back of the tray. Make sure that the paper is straight and in the proper position in the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.

While pressing the paper-guide release lever, slide the paper guide to fit the paper size.

When you put paper in the MP tray, please remember the following;

■

During printing, the inside tray rises to feed paper into the DCP.

■

The side to be printed on must be face up.

■

Put the leading edge (top of the paper) in first and push it gently into the tray.

6 - 9 USING THE DCP AS A PRINTER

Send the print data to the DCP.

When you have finished the print job, close the back output tray.

Caution

Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl.

USING THE DCP AS A PRINTER 6 - 10

Printing on envelopes

To print on envelopes use manual feed tray or multi-purpose tray.

■

The DCP automatically turns on the Manual Feed mode when you put paper in the manual feed tray.

■

All sides should be properly folded without any wrinkles or creases.

Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.

Media Type: Envelope, Env.thin or Env.thick

For DCP-8040:

Open the back output tray.

6 - 11 USING THE DCP AS A PRINTER

Open the manual feed tray. Slide the paper guides to fit the envelope size.

If envelopes are creased after they have been printed: At the back of the DCP, open the back output tray and push

down the blue tabs at the left and right hand sides (as shown in the figure below). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position.

Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller. Hold the envelope in this position until the DCP automatically feeds it in for a short distance, and then let go of the envelope.

USING THE DCP AS A PRINTER 6 - 12

■

Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam.

■

Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam.

■

Put the envelope in the manual feed tray, making sure that the side to be printed on is face up in the tray.

After the printed envelope comes out of the DCP, the DCP will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print.

Send the print data to the DCP.

After you finish the print job, close the back output tray.

For DCP-8045D:

Open the back output tray, and then unfold the face-up output tray support if necessary.

Open the MP tray and lower it gently.

6 - 13 USING THE DCP AS A PRINTER

Pull out the MP tray support flap.

If envelopes are creased after they have been printed: At the back of the DCP, open the back output tray and push

Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam.

Make sure that the envelopes are neatly stacked and in the proper position in the MP tray. If they are not, the envelopes may not be fed properly, resulting in a skewed printout or a jam.

USING THE DCP AS A PRINTER 6 - 14

Press and slide the paper-width guide to fit the envelope size.

When you put envelopes in the MP tray, please remember the following;

■

During printing, the inside tray rises to feed envelopes into the DCP.

■

The side to be printed on must be face up.

■

Put the leading edge (top of the envelope) in first and push it gently into the tray.

Send the print data to the DCP.

After you finish the print job, close the back output tray.

6 - 15 USING THE DCP AS A PRINTER

Printer operation keys

Job Cancel

You can clear data from the memory by pressing the Job Cancel key.

Secure key

Secured data is password protected. Only those people that know the password will be able to print the data. The DCP will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 7-11.)

Secure

The Brother BR-Script driver.

Key function is not available when using the

Press —OR— The LCD displays

memory.

Press or to select the user name.

Press selections.

Press or to select the job.

Press to enter your four-digit password.

Secure

Set

No Data !

. The LCD displays job

. The LCD prompts you

if there is no secured data in the

Secure Print

User?

▲

MIKE

▼

ANDY

▲▼

Select

Secure Print

Job?

▲

Test1

▼

Test2

Select ▲▼ & Set

USING THE DCP AS A PRINTER 6 - 16

& Set

Enter your password using the numeric keys.

Press

Press or to select

Press —OR— If you want to delete the secured data press or to

select Press

■

Set

. The DCP prints the data.

Delete

Stop/Exit

If you turn the power switch off, the secured data saved in memory will be cleared.

After you print the secured data, it will be cleared from memory.

Secure Print

Test1

Password:XXXX

Enter & Set Key

Setting the Emulation Selection

This DCP has an Automatic Emulation Selection function. When the DCP receives information from the PC, it automatically chooses the emulation mode. This function has been set at the factory to AUTO.

You can change the default emulation mode manually by using the control panel.

Press

Press or to select

HP LaserJet

Press

Menu, 3, 1

Set

Stop/Exit

Auto

BR-Script 3

31.Emulation

▲

, .

Auto HP LaserJet

▼

BS-Script 3

Select ▲▼ & Set

Try this function with your application software or network server. If the function does not work properly, either select the required emulation mode manually using the DCP panel buttons or use the emulation selection commands in your software.

6 - 17 USING THE DCP AS A PRINTER

Printing the Internal Font List

You can print a list of the DCP’s internal (or resident) fonts to see how each font looks before you select it.

1 2

Press Press

list. Press

Menu, 3, 2, 1 Start

. The DCP prints the

Stop/Exit

32.Print Options

1.Internal Font

Press Start

Printing the print configuration list

You can print a list of current printer settings.

1 2

Press Press

settings. Press

Menu, 3, 2, 2 Start

. The DCP prints the

Stop/Exit

32.Print Options

2.Configuration

Press Start

Restoring default settings

You can return the DCP to the default settings. Fonts and macros in the temporary settings are cleared.

Press

Press 1 to restore the factory settings

—OR— Press

Press

Menu, 3, 3

to exit without making a change.

Stop/Exit

33.Reset Printer

▲

1.Reset

▼

2.Exit

▲▼

Select

& Set

Only the printer settings will be returned to the default settings.

USING THE DCP AS A PRINTER 6 - 18

Printer driver settings

(Windows® Only)

Printer driver settings

You can change the following printer settings when you print from your computer:

Media Type

■

Multiple Page

■

Duplex

■

Watermark*

■

Scaling*

■

Print Date & Time*

■

Quick Print Setup*

■

Secure Print*

■

*1 These settings are not available with the BR-Script driver.

These settings are not available with the Universal printer driver.

1*2

How to access the printer driver settings

Select Print from the File menu in your application software.

Select Brother DCP-8040 or DCP-8045D (USB) Printer as your printer and click Preferences for Windows (Properties for Windows Defaults for Windows NT dialog box will appear.

■

The way you access the printer driver settings depends on your operating system and software applications.

■

The screens shown in this section are from Windows® XP. The screens on your Computer may vary depending on your Windows Operating System.

■

Some descriptions in this chapter are based on the DCP-8045D. These descriptions also apply to the DCP-8040.

7 - 1 PRINTER DRIVER SETTINGS

98/98SE and Me, Document

4.0). The Printing Preferences

2000/XP

Features in the Brother Native Driver

The Brother Native driver is a printer driver developed exclusively by Brother. This driver includes more features than the Microsoft Windows

Universal printer driver.

Basic tab

Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.

Select number of Copies and Media Type.

Select Paper Source (First Page and Other Pages). Auto Select allows the printer driver to select a suitable tray for Paper Size automatically.

You can set the paper size for each tray in the Accessories tab

Accessories tab

(see

To return to the default settings, click the Default button.

on page 7-14).

PRINTER DRIVER SETTINGS 7 - 2

Paper Size

From the drop-down box select the Paper Size you are using.

Multiple Page

The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

Ex. 4 in 1 Ex. 1 in 2 × 2 pages

Border Line

When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet.

Orientation

Orientation selects the position of how your document will be printed (Portrait or Landscape).

Portrait Landscape

7 - 3 PRINTER DRIVER SETTINGS

Copies

The copies selection sets the number of copies that will be printed.

Collate

With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

Collate box checked Collate box not checked

Media Type

You can use the following types of media in your DCP. For the best print quality, select the type of media that you wish to use.

Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env. Thick Env. Thin

When using ordinary plain paper (19 to 25 lb / 70 to 90 g/m2), select Plain Paper. When using heavier weight paper or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper and for OHP transparencies, select Transparencies. When using ordinary envelopes, select Envelopes. When using heavier weight paper or rough paper select Env. Thick or Env. Thin.

When you use envelopes, select Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, select Env. Thick. If the envelope is crumpled when Envelopes has been selected, select Env. Thin.

PRINTER DRIVER SETTINGS 7 - 4

Advanced tab

1 234 5

To return to the default settings, click the Default button.

Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options

Print Quality

Resolution

You can change the resolution as follows:

■

HQ 1200

■

600 dpi

■

300 dpi

When you select Use Duplex Unit, HQ1200 is not available.

7 - 5 PRINTER DRIVER SETTINGS

Brother DCP-8045D, DCP-8040 Owner's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product

Frequently asked questions (FAQs)

For Customer Service

Brother fax back system (USA only)

Ordering accessories and supplies

Compilation and Publication Notice

Safety precautions

To use the DCP safely

Choosing a location

Table of Contents

Introduction

Using this Guide

Finding information

Symbols used in this Guide

On-line Registration (USA and Canada)

DCP part names and operations

Control panel overview

Status LED indications

Inserting originals for copying (and scanning)

Using the ADF (automatic document feeder)

Using the scanner glass

Paper

About paper

Type and size of paper

Recommended paper

Choosing acceptable paper

Paper capacity of the paper trays

Paper specifications for each paper tray

How to load paper

To load paper or other media in the paper tray

To load paper or other media in the manual feed tray (For DCP-8040)

To load paper or other media in the multi-purpose tray (MP tray) (For DCP-8045D)

To use Automatic Duplexing for copy and print operations (For DCP-8045D)

On-screen programming

User-friendly programming

Menu table

Navigation keys

Key Operations table

Getting started

General Setup

Setting the Paper Type

Setting the Paper Size

Setting the Beeper Volume

Toner Save

Sleep Time

Turning off the Scanner Lamp

Setting the Tray Use for Copy mode

Setting the LCD Contrast

Printing the User Settings List

Making copies

Using the DCP as a copier

Printable area

Temporary copy settings

Making a single copy from the ADF

Making multiple copies from the ADF

Single or multiple copies using the scanner glass

Out of Memory message

Using the copy keys (temporary settings)

Enlarge/Reduce

Quality (type of original)

Sorting copies using the ADF

Contrast

Tray Select

Duplex/N in 1

Duplex/N in 1 copy

N in 1 copy

Poster

Duplex (1 in 1) (For DCP-8045D)

Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D)

Changing the default copy settings

Contrast

Quality

Using the DCP as a printer

Using the Brother DCP-8040, DCP-8045D printer driver

How to print your document